HomeMy WebLinkAboutAttachment 2, Reporting ChecklistTemplate Version 04/01/23
Federal Assistance Reporting Checklist
Attachment 2
1. Award Number: DE-SE0000940.0000 2. Program/Project Title: EEBCG
3. Recipient: City of Palm Desert
4. Reporting Requirements (see also the Special Instructions)Frequency Addresses
I.PROJECT MANAGEMENT REPORTING
A. Performance Report
1. Status and Milestones
2. Quantitative
3. Narrative
S
S
A5
II.AWARD MANAGEMENT REPORTING
428 & SF-428A)
Y
(SF-428 & SF-428C)
A5
A5
A5
A5
Y180
G. Other
1. Annual Historic Preservation Report
H. Davis Bacon
1. Semi-Annual Davis Bacon
2. Weekly Payroll report
O
Y
S
W
G.See section II. G. for instructions and due dates
G1. Email to project officer & EECBG.NEPA@ee.doe.gov
H1. https://www.page.energy.gov
H2. https://www.page.energy.gov
III.CLOSEOUT REPORTING
428B)
F
F
Attachment 2
DE-SE0000940.0000
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4. Reporting Requirements (see also the Special Instructions)Frequency Addresses
IV. Bipartisan Infrastructure Law Reporting
A. Quality Job Creation
1. Direct Jobs
2. Good Jobs
B. Equity and Justice
1. Community Engagement Process
2. Engagement Events and Technical Assistance
C. Pathway to Net-Zero
1. Infrastructure Supported
2. Energy Saved
D. One-Time Location Report
A5
Y
Y
1
A.1.See Section V.D.I for instructions and due dates
A.2. https://www.page.energy.gov
B. https://www.page.energy.gov
C. https://www.page.energy.gov
D. https://www.page.energy.gov
FREQUENCY CODES AND DUE DATES:
A5 – As Specified or within five (5) calendar days after the event.
F – Final; within 120 calendar days after expiration or termination of the award.
O – Other: See instructions for further details.
P – Post-project (after the period of performance); within five (5) calendar days after the event, or as specified.
Q – Quarterly; within 30 calendar days after the end of the federal fiscal year quarter.
S – Semiannually; within 30 days after end of the reporting period.
Y – Yearly; within 90 calendar days after the end of the federal fiscal year.
Y180 – Yearly; within 180 calendar days after the close of the recipient’s fiscal year.
W – Weekly; within 7 days of the payroll
1 – One time report
FULL URLS:
OSTI E-Link: http://www.osti.gov/elink-2413
OSTI E-Link Datasets: https://www.osti.gov/elink/2416-submission.jsp
DOE CODE: https://www.osti.gov/doecode/
iEdison: http://www.iedison.gov
EERE PMC: https://www.eere-pmc.energy.gov/SubmitReports.aspx
FSRS: https://www.fsrs.gov
PAGE: https://www.page.energy.gov
Special Instructions:
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Contents
I.Project Management Reporting ......................................................................................... 5
A.Performance Report ........................................................................................................... 5
1.Organizations .................................................................................................................. 5
2.Tasks and Milestones ...................................................................................................... 5
3.Outlays ............................................................................................................................ 5
4.Metrics ............................................................................................................................ 6
5.Products .......................................................................................................................... 6
6.Participants ..................................................................................................................... 7
7.Special Reporting Requirements .................................................................................... 8
8.Qualitative reporting requirements................................................................................ 8
B.Financial Report SF-425 Federal Financial Report .............................................................. 8
C.Other (see Special Instructions) .......................................................................................... 8
II.Award Management Reporting .......................................................................................... 9
A.Tangible Personal Property Report – Annual Property Report (SF-428 & SF-428A) .......... 9
B.Tangible Personal Property Report – Disposition Request/Report (SF-428 & SF-428C) .... 9
C.Uniform Commercial Code (UCC) Financing Statements ................................................... 9
D.Federal Subaward Reporting System (FSRS) ..................................................................... 10
E.Annual Incurred Cost Proposals ........................................................................................ 11
F.Single Audit: States, Local Government, Tribal Governments, Institution of Higher
Education (IHE), or Non-Profit Organization .................................................................... 11
G.National Environmental Policy Act (NEPA) Reporting ...................................................... 12
H.Davis Bacon Reporting ...................................................................................................... 12
III.Closeout Reporting ........................................................................................................... 14
A.Tangible Personal Property Report – Final Report (SF-428 & SF-428B) ........................... 14
B.Other (see Special Instructions) ........................................................................................ 14
IV.BIL Reporting ..................................................................................................................... 15
A.Quality Job Creation .......................................................................................................... 15
1.Direct Jobs ..................................................................................................................... 15
2.Good Jobs ...................................................................................................................... 15
B.Equity and Justice ............................................................................................................. 15
1.Community Engagement Process ................................................................................. 16
2.Engagement Events and Technical Assistance ............................................................. 16
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C.Pathways to Net Zero........................................................................................................ 16
1.Infrastructure Supported .............................................................................................. 16
2.Energy Saved ................................................................................................................. 16
D.One Time Location Report ................................................................................................ 16
V.Appendix A: Notice To Recipients (Prime Recipients And Subrecipients) Regarding
Protected Data, Limited Rights Data And Protected Personally Identifiable Information ........... 18
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***
Reporting Instructions
Throughout the performance of the project, it is important that you mark
Protected Data/Limited Rights Data as described in Appendix A. It is equally
important that you not submit Protected Personally Identifiable Information
(Protected PII) to DOE. See Appendix A for guidance on Protected PII.
***
I.Project Management Reporting
A.Performance Report
Submit to: https://www.page.energy.gov
Submission Within 30 calendar days after the end of the semi-annual reporting period (April
and October 30)
Semi-annual, the prime recipient is required to submit a Performance Report for the
project. This report summarizes the entirety of work performed by the prime recipient,
subrecipients, and contractors. The Performance Report contains qualitative information on
the project progress, and captures quantitative information on the project progress. The PR
must include the following information. Your DOE project team will provide a form for
submission.
1.Organizations
Identify all subrecipients, contractors, U.S. National Laboratories, partners, and
collaborating organizations. Recipients must also include all foreign collaborators
as outlined in the Foreign Collaboration Considerations term of the award Terms
and Conditions. For each, provide name, UEI, zip code or latitude/longitude, role
in the project, contribution to the project, and start and end date. This is
information can be included in the qualitative section of the report.
2.Tasks and Milestones
Enter all tasks and milestones identified in your activity file. Each reporting
period, update the status of the task/milestone. More milestones can be added
as relevant to your project.
3.Outlays
Using your approved budget, enter all of the expenditures incurred each
reporting period. Also include recipient cost share.
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4. Metrics
Report on your primary process metric selected in the application and any
additional metrics that are applicable to your project. Please refer to the EECBG
Program Process Metrics, EECBG-BIL-Reporting-Guidance.pdf (energy.gov), and
the Eligible Activity Areas and their Recommended Process Metrics (energy.gov)
per your activity.
5. Products
Can be uploaded as an attachment to the PAGE performance report.
What has the project produced?
In the qualitative section of this report, list any products resulting from the
project during the reporting period. Examples of products include: publications,
conference papers, and presentations; website(s); technologies or techniques; ;
and other products, such as data or databases, physical collections, audio or
video products, software or NetWare, models, educational aids or curricula,
instruments or equipment, research material, interventions (e.g., clinical or
educational), new business creation or any other public release of information
related to the project.
a. Publications, conference papers, and presentations
Report the publication(s) resulting from the work under this award.
Please note: Recipients must use the DOE acknowledgement and legal
disclaimer language as described in the Special Terms and Conditions.
The recipient is reminded that all data produced under the award
should comply with the award’s data management plan (DMP). The
DMP provides a plan for making all research data displayed in
publications resulting from the proposed work digitally accessible at
the time of publication. At a minimum, the DMP (1) describes how
data sharing and preservation will enable validation of the results from
the proposed work, how the results could be validated if data are not
shared or preserved and (2) has a plan for making all research data
displayed in publications resulting from the proposed work digitally
accessible at the time of publications.
i. Publications, conference papers and presentations
Identify any other publications, conference papers and/or
presentations not reported above. Specify the status of the
publication as noted above.
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b. Website(s)
List the URL for any Internet site(s) that disseminates the results of the
research activities. A short description of each site should be provided.
It is not necessary to include the publications already specified above in
this section.
c. Other products
Identify any other significant products that were developed under this
project. Describe the product and how it is being shared. Examples of
other products are: Data or databases; Physical collections; Audio or
video products; Software or NetWare; Models; Educational aids or
curricula; Instruments or equipment; Research material (e.g.,
germplasm, cell lines, DNA probes, animal models); Interventions (e.g.
clinical, educational); new business creation; and Other.
6. Participants
The following information on participants (individuals) was provided during
award negotiations. This can be updated in the awards contacts section in
https://www.page.energy.gov. On a (quarterly/semi-annual/annual) basis,
provide updates as needed. For most projects, recipients must identify and
provide specific information for the following individuals at the prime and
subrecipient level: (1) all senior and key personnel (including project
director(s)/principal investigator(s)); and (2) each person who has worked or is
expected to work at least 160 hours on the project at least one person month
per year on the project regardless of the source of compensation (a person
month equals approximately 160 hours of effort). In limited circumstances,
typically large-scale construction projects, recipients are only required to report
on (1) senior and key personnel for the prime recipient and subrecipients. Please
refer to the Participants and Other Collaborating Organizations Term in your
award Terms and Conditions to determine what level of reporting is required for
your specific award.
a. What individuals have worked on the project?
Provide the following information for individuals at the prime recipient
and subrecipient level: (1) all senior and key personnel; and (2) each
person who has worked or is expected to work at least one person
month per year on the project regardless of the source of
compensation (a person month equals approximately 160 hours of
effort). This information can be added as an attachment in the
https://www.page.energy.gov document library.
i. Name
ii. Organization
iii. Job Title
iv. Role in the project
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v. Start and end date (month and year) working on the project
vi. State, U.S. territory, and/or country of residence
vii. Whether this person collaborated with an individual or entity
located in a foreign country in connection with the scope of
this Award, and
viii. If yes to a.vii, whether the person traveled to the foreign
country as part of that collaboration, and, if so, where and
what the duration of stay was.
7. Special Reporting Requirements
Respond to any special reporting requirements specified in the award terms and
conditions, as well as any award specific reporting requirements.
8. Qualitative reporting requirements
In this section, provide any additional description about the project. Can be used
to elaborate on information requested above and can include on impact,
changes or issues, achievements, or more.
B. Financial Report SF-425 Federal Financial Report
Submit to: https://www.page.energy.gov
Submission
deadline:
Within 30 calendar days after the end of the semi-annual reporting period (April 30
and October 30) and within 120 calendar days after expiration or termination of the
award
Semi-annually the prime recipient is required to submit a completed SF-425 for the project
to DOE, covering the entirety of work performed by the prime recipient, subrecipients, and
contractors – to DOE.
C. Other (see Special Instructions)
Submit to: https://www.page.energy.gov
Submission
deadline:
Within five (5) calendar days after the event, or as specified
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II. Award Management Reporting
A. Tangible Personal Property Report – Annual Property Report (SF-428 & SF-428A)
Submit to: Send Email to DOE Project Officer
Submission
deadline:
Within 90 calendar days after the end of the annual reporting period when
applicable
The prime recipient must submit an annual inventory of federally-owned property
(government-furnished) where the award specifies that title to the property vests with the
federal government, whether it is in the possession of the prime recipient or
subrecipient(s). The prime recipient must complete an SF-428 and SF-428A, available at
Post-Award Reporting Forms | GRANTS.GOV.
B. Tangible Personal Property Report – Disposition Request/Report (SF-428 & SF-
428C)
Submit to: https://www.page.energy.gov
Submission
deadline:
Within 5 calendar days of the event or as specified when applicable
The prime recipient must request disposition instructions for or report disposition of
federally-owned property or equipment acquired with project funds, whether the property
or equipment is/was in the possession of the prime recipient or subrecipient(s). Recipients
may also be required to provide compensation to the awarding agency when acquired
equipment is sold or retained for use on activities not sponsored by the federal
government. Any equipment with an acquisition cost above $5,000 must be included in the
inventory.
If disposition occurs at any time other than award closeout (i.e., at any time throughout the
life of the project or after project completion and closeout as long as the federal
government retains an interest in the item), the prime recipient must complete an SF-428
and SF-428C, available at Post-Award Reporting Forms | GRANTS.GOV
If disposition instructions are requested at the time of award closeout, the prime recipient
must submit the SF-428 and SF-428B (see III. Closeout Reporting).
Only the DOE Contracting Officer has authority to approve disposition requests and issue
disposition instructions.
C. Uniform Commercial Code (UCC) Financing Statements
Submit to: Send Email to DOE Project Officer
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Submission
deadline:
Within five (5) calendar days after the event, or as specified.
If a for-profit recipient or subrecipient desires to purchase a piece of equipment for their
project, and the per-unit dollar value of said equipment is $5,000 or more, and the federal
share of the financial assistance agreement is more than $1M, the recipient or subrecipient
must file a UCC financing statement.
A UCC financing statement provides public notice that the federal government has an
undivided reversionary interest in the equipment, and as such the equipment cannot be
sold or used as collateral for a loan (encumbered).
The for-profit recipient or subrecipient must file the UCC financing statement(s) with the
Secretary of State where the equipment will be physically located and must pay any
associated costs for such filings.
The initial UCC financing statement may also be referred to as a UCC1. For additional pieces
of equipment not specified in the award budget, TBD equipment, or equipment needed in
future budget periods, the recipient can file an amendment to the original UCC1 financing
statement, by submitting the UCC3 financing statement amendment.
Each UCC financing statement or amendment is to be filed with the appropriate Secretary
of State office, where the equipment will be physically located.
Note: All costs associated with filing UCC financing statements, UCC financing statement
amendments, and UCC financing statement terminations, are allowable and allocable costs
which can be charged to the federal award.
At a minimum, the recipient must have stated in their UCC financing statement in block 4.
(collateral) the following:
o “Title to all equipment (not real property) purchased with federal funds under this
financial assistance agreement is conditional pursuant to the terms of 2 CFR 910.360,
and the federal government retains an undivided reversionary interest in the equipment
at the federal cost-share proportion specified in the award terms and conditions.”
o Federal Award Identification Number (e.g., DE-EE000XXXX)
D. Federal Subaward Reporting System (FSRS)
Submit to: https://www.fsrs.gov/
Submission
deadline:
The prime recipient is required to file a FFATA sub-award report by the end of
the month following the month in which the prime recipient awards any sub-
grant greater than or equal to $30,000.
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The Federal Subaward Reporting System (FSRS) is the reporting tool prime recipients use to
capture and report subaward and executive compensation data regarding their first-tier
subrecipients to meet the FFATA reporting requirements. Prime recipients will report
against subrecipients’ awards. The subrecipient information entered in FSRS will then be
displayed on USASpending.gov associated with the prime recipient’s award furthering
federal spending transparency.
The prime recipient is required to file a FFATA sub-award report by the end of the month
following the month in which the prime recipient awards any sub-award greater than or
equal to $30,000.
E. Annual Incurred Cost Proposals
Submit to: If DOE is the Cognizant Federal Agency, send the Annual Incurred Cost
Proposal to one of the following offices:
CostPrice@ee.doe.gov (if the Golden Field Office is Cognizant);
OR
IndirectRates@hq.doe.gov (if OCED is Cognizant)
PricingGroup@netl.doe.gov (if NETL is Cognizant)
Otherwise, submit the proposal to the Recipient’s appropriate Cognizant Federal
Agency office.
Submission
deadline:
Within 180 calendar days after the close of the recipient’s fiscal year*
*The end of the period of the performance, or closure of an award, does not
dismiss this reporting requirement.
Prime recipients must submit a certified annual Incurred Cost Proposal (ICP), reconciled to
its financial records, in order to finalize and reconcile billing rates incurred and billed to the
Government.
An ICP submission is required unless one of the following conditions apply to the DOE
award:
Recipient elected to apply the 10% de minimis rate as allowed under 2 CFR 200.414(f); or
Recipient has a pre-determined Negotiated Indirect Cost Rate Agreement (NICRA).
F. Single Audit: States, Local Government, Tribal Governments, Institution of Higher
Education (IHE), or Non-Profit Organization
Submit to: Federal Audit Clearinghouse -
https://harvester.census.gov/facweb/Default.aspx
Submission
deadline:
Within the earlier of 30 days after receipt of the auditor’s report(s) or 9 months
after the end of the audit period (recipient’s fiscal year-end)*
*The end of the period of the performance, or closure of an award, does not
dismiss this reporting requirement.
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As required by 2 CFR 200 Subpart F, non-federal entities that expend $750,000 or more
during the non-federal entity's fiscal year in federal awards must have a single or program-
specific audit conducted. The single audit must be conducted in accordance with §200.514
Scope of audit, except when it elects to have a program-specific audit conducted.
For most single audits, the requirement is for annual single audits. However, there are
occasions where a single audit is not required annually. Per 2 CFR 200.504 - Frequency of
audits, a state, local government, or Indian tribe that is required by constitution or statute
to undergo its audits less frequently than annually, is permitted to undergo its audits
biennially. Also, any nonprofit organization that had biennial audits for all biennial periods
ending between July 1, 1992, and January 1, 1995, is permitted to undergo its single audits
biennially.
For a program-specific audit, when a recipient expends federal award funds under only one
federal program (excluding R&D) and the federal program's statutes, regulations, or the
terms and conditions of the federal award do not require a financial statement audit of the
auditee, the auditee may elect to have a program-specific audit conducted. A program-
specific audit may not be elected for R&D unless all of the federal awards expended were
received from the same federal agency, or the same federal agency and the same pass-
through entity, and that federal agency, or pass-through entity in the case of a subrecipient,
approves in advance a program-specific audit.
The single audit report shall include audited financial statements.
G. National Environmental Policy Act (NEPA) Reporting
Submit to: Historic Preservation report: https://www.page.energy.gov
Submission
deadline:
Historic Preservation reports: September 15 of each year
Activities utilizing the Historic Preservation Programmatic Agreements must indicate this
on the annually required Historic Preservation report. Reports are due September 15 of
each year. Forms can be found on and submitted through the DOE PAGE platform found
at www.page.energy.gov/. The Historic Preservation report must be submitted for all
activities including activities conducted by the sub-recipient. A full list of Programmatic
Agreements can be found at Historic Preservation – Executed Programmatic
Agreements | Department of Energy
H. Davis Bacon Reporting
Submit to: https://www.page.energy.gov
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Submission
deadline:
Within 7 days of each pay period and Semi-annually when applicable
a. The DBA applies to contractors and subcontractors of the recipient or sub-
recipients for contracts more than $2,000 for the construction, alteration, and/or
repair of public buildings or public works, including painting and decorating,
where the United States or the District of Columbia is a direct party to the
contract. Contractors and subcontractors funded in whole or in part under this
Award shall pay their laborers and mechanics wages at rates not less than those
prevailing on similar projects in the locality, as determined by the Secretary of
Labor in accordance with subchapter IV of chapter 31 of title 40, United States
Code commonly referred to as the Davis-Bacon Act (DBA).
b. EECBG Program formula grant recipients will also be required to undergo DBA
compliance training and maintain competency in DBA compliance. The
Contracting Officer will notify the recipient of any DOEsponsored DBA
compliance trainings. DOL offers free Prevailing Wage Seminars several times a
year that meet this requirement, at:
https://www.dol.gov/agencies/whd/governmentcontracts/construction/seminar
s/events
c. Weekly Payroll Report
i. EECBG prime recipients (grantees) must maintain an accurate record of
hours worked and wages paid, including fringe benefit contributions, and
submit certified payrolls on a weekly basis to DOE. Grantees are also
responsible for tracking and maintain DBA records for all subcontractors
and sub-recipients. Examples of labor compliance platforms available to
help grantees streamline DBA reporting by contractors and
subcontractors include: LCPtracker, eMARS, Elation Systems, and other
third-party systems
ii. EECBG Program recipients must ensure the timely electronic submission
of weekly certified payrolls through the DOE-provided DBA software
application as part of its compliance with the Davis-Bacon Act unless a
waiver is granted to a particular contractor or subcontractor because it is
unable or limited in its ability to use or access. Applicants should indicate
if they will seek a waiver.
d. Semi-Annual Compliance and Enforcement Report
i. EECBG grantees must submit semi-annual reports on compliance with
the enforcement of the labor standards provision of the Davis-Bacon Act
and its related acts covering the periods of October 1 through March 31
and April 1 through September 30
ii. Examples of labor compliance platforms available to help grantees
streamline DBA reporting by contractors and subcontractors include:
LCPtracker, eMARS, Elation Systems, and other third-party systems For
more information about labor laws to include Davis Bacon Act and Build
American Buy American contact BILLabor@hq.doe.gov.
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III. Closeout Reporting
A. Tangible Personal Property Report – Final Report (SF-428 & SF-428B)
Submit to: https://www.page.energy.gov
Submission
deadline:
Within 120 calendar days after expiration or termination of the award
The prime recipient must submit a final inventory of and request disposition instructions for
any federally-owned property and/or property or equipment acquired with project funds
with an acquisition cost above $5,000, whether the property is/was in the possession of the
prime recipient or subrecipients.
The prime recipient must complete an SF-428 and SF-428B, available at Post-Award
Reporting Forms | GRANTS.GOV.
If disposition occurs at any time other than award closeout, the prime recipient must
complete an SF-428 and SF-428C (see IV. Other Reporting H. Property Disposition
Request/Report).
Only the DOE Contracting Officer has authority to approve disposition requests and issue
disposition instructions.
B. Other (see Special Instructions)
Submit to: https://www.page.energy.gov
Submission
deadline:
Within 120 calendar days after expiration or termination of the award
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IV. BIL Reporting
A. Quality Job Creation
1. Direct Jobs
Submit to: Consult DOE Project team for the announcement of the Davis Bacon
Reporting Tool
Submission
deadline:
Weekly
This award is funded under Division D of the Bipartisan Infrastructure Law (BIL). All laborers
and mechanics employed by the recipient, subrecipients, contractors or subcontractors in
the performance of construction, alteration, or repair work in excess of $2000 on an award
funded directly by or assisted in whole or in part by funds made available under this award
shall be paid wages at rates not less than those prevailing on similar projects in the locality,
as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of
title 40, United States Code commonly referred to as the “Davis-Bacon Act” (DBA).
The Recipient must ensure the timely electronic submission of weekly certified payrolls to a
third-party DBA electronic payroll compliance software application unless a waiver is
granted to a particular contractor or subcontractor because they are unable or limited in
their ability to use or access the software. Please refer to section II.H. for information on
Davis Bacon Act Reporting.
2. Good Jobs
Submit to: https://www.page.energy.gov
Submission
deadline:
Yearly; within 30 calendar days after the end of the federal fiscal year
Recipients must complete and upload the jobs template (coming soon) that will be available for
download from the PAGE site or the EECBG formula application hub on an annual basis. Once
available, the report will be uploaded to the PAGE document library. The report focuses on
good jobs provided to employees through EECBG Program funds.
B. Equity and Justice
Submit to: https://www.page.energy.gov
Submission
deadline:
Semi-annually within 30 calendar days after the end of the federal fiscal year
quarter
The Equity and Justice reports are imbedded in the EECBG Program Process Metrics as part of
the performance report. Please report on EECBG process metrics 9d. (Organizations Receiving
TA) and 11a. (Community and Stakeholder Engagement) when applicable to #1 and #2 below.
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1. Community Engagement Process
This report applies to all projects that include building, expanding, or retrofitting
a facility. Recipients should report on engagement activities such as participatory
research, citizen advisory committees, open planning forums, etc. and the
outputs of those activities such as memorandums of understanding, letters of
support, etc. Information in this tab should reflect the objectives.
2. Engagement Events and Technical Assistance
This report applies to all projects that hold stakeholder engagement events.
Recipients are required to report on stakeholders engaged and from what, if any,
communities of interest.
C. Pathways to Net Zero
Submit to: https://www.page.energy.gov
Submission
deadline:
As Specified, within 30 calendar days after the end of the first quarterly
reporting period; Yearly; within 90 calendar days after the end of the federal
fiscal year and Final; within 120 calendar days after expiration or termination of
the award.
Pathways to Net Zero Reports will be imbedded in the EECBG Program Process Metrics as part
of the performance reports. Please report on EECBG process metric areas 1 (Retrofits), 3
(Equipment Purchased), and 5 (Renewable Energy) when applicable.
1. Infrastructure Supported
This report applies to projects that build, retrofit, retool, repurpose, or otherwise
support the construction or continued operation of energy generation, energy
storage, or other clean energy infrastructure. Projects that fund infrastructure
planning should also report.
Recipients are required to report on planned values, annual actual values for the
life of project, and values at closeout. This report is structured by technology
type, recipients need only complete the technology type applicable to their
project as indicated by the DOE project team.
2. Energy Saved
This report applies to all projects that include energy efficiency upgrades or fuel
switching, water conservation upgrades that save energy, or distributed energy
resources. Recipients are required to report on interventions completed as well
as planned and actual energy savings.
D. One Time Location Report
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Federal Assistance Reporting Checklist
Submit to: https://www.page.energy.gov
Submission
deadline:
One time
In addition to the reporting of metrics, there is a one-time special status report
requirement for recipients with projects that take place in specific physical locations.
The eligible activities that would be most applicable to the One-time Location Report
are noted in Attachment 2. This report is required for all EECBG Program formula
recipients pursuing activities mapped to this report, including projects benefitting
disadvantaged communities. This report would be best completed during the first year
of the award.
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V. Appendix A: Notice To Recipients (Prime Recipients And Subrecipients)
Regarding Protected Data, Limited Rights Data And Protected Personally
Identifiable Information
I. PROTECTED DATA AND LIMITED RIGHTS DATA
The recipient is required to mark protected data and limited rights data in accordance with the
IP clause set of the award agreement. Failure to properly mark data may result in its public
disclosure under the Freedom of Information Act (FOIA, 5 U.S.C. § 552) or otherwise.
A. Protected Data - Technical Data or Commercial or Financial Data First Produced in the
Performance of the Award
The U.S. Government normally retains unlimited rights in any technical data or commercial or
financial data produced in performance of Government financial assistance awards, including
the right to distribute to the public.
However, under certain DOE awards, the recipient may mark certain categories of data
produced under the award as protected from public disclosure for a period of time (“Protected
Data”).If the award agreement provides for protected data and the recipient wants the data
to be protected, the recipient must properly mark any documents containing Protected Data.
The recipient should review the IP clause set of the award agreement to determine the
applicability of protected data, the maximum length of period of time for data protection and
the required markings that must be used to invoke data protection for the award.
B. Limited Rights Data - Data Produced Outside of the Award at Private Expense
Limited Rights Data is data (other than computer software) developed at private expense
outside any Government financial assistance award or contract that embody trade secrets or
are commercial or financial and confidential or privileged. Prior to including any Limited Rights
Data in any documents to DOE, the recipient should review the award agreement. In most DOE
awards, the recipient should not deliver any limited rights data to DOE if the recipient wants to
protect the Limited Rights Data. If the DOE award does allow and require the delivery of
limited rights data, then the recipient must properly mark any documents containing Limited
Rights Data as set forth in the IP clause of the award agreement.
II. PROTECTED PERSONALLY IDENTIFIABLE INFORMATION
The recipient should not include any Protected Personally Identifiable Information (Protected
PII) in their submissions to DOE. Protected PII is defined as any data that, if compromised,
could cause harm to an individual such as identify theft. Protected PII includes, but is not
limited to:
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Federal Assistance Reporting Checklist
Social Security Numbers in any form;
Place of Birth associated with an individual;
Date of Birth associated with an individual;
Mother’s maiden name associated with an individual;
Biometric record associated with an individual;
Fingerprint;
Iris Scan;
DNA;
Medical history information associated with an individual;
Medical conditions, including history of disease;
Metric information, e.g., weight, height, blood pressure;
Criminal history associated with an individual;
Ratings;
Disciplinary actions;
Passport number;
Educational transcripts;
Financial information associated with an individual;
Credit card numbers; and
Security clearance history or related information (not including actual clearances held).