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HomeMy WebLinkAboutEMPG-SHSP Reimbursement Request Checklist_4.9.24Grant SHSP EMPG CFDA # 97.067-SHSP 97.042-EMPG Riverside County Operational Area Organization Do you have all required signed documents? All other required documents if applicable IF SHSP: Grant: Grant #: CFDA #: Grant Year: Standard Assurances Governing Body Resolution to designate an Authorized Agent Signed Facesheet Consultant Invoice Proof of Payment: Cancelled check, bank statement, payroll register, copy of paystub Proof of Consultant Activity: Tangible items that would prove activity delivery- agendas, sign-in sheets, drafts of documents, etc General Ledger: Proof that transaction posted Job description Personnel functional time sheets Consultant/Personnel tab completed on FMFW Federal debarment printed Copy of contract(s) Bid summary information Local Procurement: Proof of approval from governing body Noncompetitive Procurement Approval (NCPA): Cal OES written approval for purchases over $250K Performance bond if $250,000 or more Has the NCSR been completed? Agency: Project: Date: Riverside County Operational Area Planning Do you have all required signed documents? All other required documents if applicable IF SHSP: Grant: Grant #: CFDA #: Grant Year: Standard Assurances Governing Body Resolution to designate an Authorized Agent Signed Facesheet Invoice and/or receipts Proof of Payment: Cancelled check, bank statement, register receipt Proof of Consultant Activity: Tangible items that would prove activity delivery- agendas, sign-in sheets, drafts of documents, etc General Ledger: Proof that transaction posted Final copy of plan and/or planning product Personnel functional time sheets Consultant/Personnel tab completed on FMFW Federal debarment printed Copy of consultant contract(s) Bid summary information Local Procurement: Proof of approval from governing body Noncompetitive Procurement Approval (NCPA): Cal OES written approval for purchases over $250K Performance bond if $250,000 or more Has the NCSR been completed? Agency: Project: Date: Riverside County Operational Area Equipment Do you have all required signed documents? All other required documents if applicable IF SHSP: Grant: Grant #: CFDA #: Grant Year: Standard Assurances Governing Body Resolution to designate an Authorized Agent Signed Facesheet Proof of Purchase: Invoice, order acknowledment from computer, register receipt Proof of Receipt: Packing slip, signed memo Proof of Payment: Cancelled check, bank statement, register receipt General Ledger: Proof that transaction posted Proof of CFR 200 contract provision in purchase orders. Only required if you are entering into contract with the vendor. Use tax proof of entry and payment: cancelled check or bank transfer to Franchise Tax Board EOC, aviation, watercraft, etc approvals Asset/Serial numbers entered on FMFW Proof of EHP approval dated prior to purchase Federal debarment printed Copy of contract(s) Bid summary information Local Procurement: Proof of approval from governing body Noncompetitive Procurement Approval (NCPA): Cal OES written approval for purchases over $250K Internal Transfer ledgers (if purchases happen between departments) Performance bond if $250,000 or more Has the NCSR been completed? Agency: Project: Date: Riverside County Operational Area Training Do you have all required signed documents? All other required documents if applicable IF SHSP: Grant: Grant #: CFDA #: Grant Year: Standard Assurances Governing Body Resolution to designate an Authorized Agent Signed Facesheet Invoice and/or receipts (Tuition, Hotel, transportation, itemized meal receipts, baggage, etc.) Proof of Payment: Cancelled check, bank statement, payroll register General Ledger: Proof that transaction posted Training credentials for trainer Proof of training feedback number Proof of EHP approval dated prior to activity Sign-in sheets Copy of flyer Personnel functional time sheets Backfill identification Training certificate for participant Consultant/Personnel tab completed on FMFW Federal debarment printed Copy of consultant contract(s) Bid copies if applicable (all terrorism related training must go to bid) Local Procurement: Proof of approval from governing body Noncompetitive Procurement Approval (NCPA): Cal OES written approval for purchases over $250K Performance bond if $250,000 or more Has the NCSR been completed? Agency: Project: Date: Riverside County Operational Area Exercise Do you have all required signed documents? All other required documents if applicable IF SHSP: Grant: Grant #: CFDA #: Grant Year: Standard Assurances Governing Body Resolution to designate an Authorized Agent Signed Facesheet Invoice and/or receipts Proof of Payment: Cancelled check, bank statement, payroll register, copy of paystub General Ledger: Proof that transaction posted Personnel functional time sheets Consultant/Personnel tab completed on FMFW Sign-In sheets Copy of flyer Backfill identification AAR approved Date Proof of EHP approval date Federal debarment printed Copy of consultant contract(s) Bid copies if applicable Local Procurement: Proof of approval from governing body Noncompetitive Procurement Approval (NCPA): Cal OES written approval for purchases over $250K If identified as exercise host, date of AAR approved by the state Performance bond if $250,000 or more Has the NCSR been completed? Agency: Project: Date: Riverside County Operational Area Match Grant: Grant #: CFDA #: Grant Year: Proof of personnel 11 training completion Proof of Personnel 2 exercise participations Personnel functional time sheets Proof of labor coded to EMPG Agency: Project: Date: