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Home My WebLink AboutExpenditure Itemization Summary OWR4 CalRecycle 777-EFRState of California Department of Resources Recycling and Recovery Expenditure Itemization Summary DiCE/FiRM/Financial Resources Section A SB 1383 Local Assistance Grant Program CalRecycle 777-EFR (New 9/2024) Reporting and Documentation The grantee must submit all expenditures in GMS. For instructions regarding GMS, including login directions, see the “Grants Management System” section in Procedures and Requirements document. Please refer to the “Milestones” section for due dates. To submit Supporting Documentation: 1. Go to the Payment Request tab. 2. Click on the Create a Payment Request button. a. Choose Advance Reconcile for the Transaction Type and enter the amount spent in each budget subcategory. b. When the transaction is complete, click the Save button. c. After the transaction is saved, the Upload Supporting Documents button will appear in the lower right corner. 3. Click the Upload Supporting Documents button. a. Choose the Document Type, enter a document title, click the Browse button to search and upload the document, and then Save. b. Select the Back button to upload another document and continue this process until all required supporting documents as listed below are uploaded. c. The maximum allowable file size for each document is 35MB. d. The maximum character limit is 60. 4. Do not include special characters in file names. Click the Submit Transaction button, located on the transaction page, to complete your payment request. The Submit Transaction button will not be enabled until all required supporting documents are uploaded. Note: Once a transaction is saved, select the transaction number from the Payment Request tab to access it again. Please do not create multiple transactions for the same requested funds. Required Supporting Documentation Expenditure Itemization Summary (EIS) (CalRecycle 777-EFR) o All expenditures must be itemized and arranged by the reporting and expenditure categories as contained in the grantee’s Budget tab. o Grantees are required to maintain supporting documentation pertaining to the EIS and may be required to provide them at the request of the Grant Manager at any time. Certification Document o The Signature Authority will need to certify under penalty of perjury that information provided in the EIS is correct. Personnel Expenditure Summary (PES) (CalRecycle 165) A Personnel Expenditure Summary should be submitted if salaries are included. Salaries include government taxes and benefits. Document personnel expenditures based on actual time spent on grant activities and actual amounts paid to personnel. Travel Expense Log (CalRecycle 246) A Travel Expense Log should be submitted if vehicle mileage is included for reimbursement in the payment request. Only travel expenses directly related to the implementation of the grant can be claimed. Mileage will be reimbursed at the State rate. Cost and Payment Documentation Acceptable cost and payment documentation must include at least one of each of the following. § Invoices, receipts, or purchase orders must include the vendor’s name and telephone number, address, description of goods or services purchased, amount due, and date. The claimed expenses should be highlighted and identified with applicable task number on each invoice. o Proof of payment may include: § copy of cancelled check(s) that shows an endorsement from the banking institution § invoice(s) showing a zero balance, or stamped “paid” with a check number, date paid, and initials § accounting system report from local government if it contains the vendor name, date of invoice, invoice number, check number or internal ID, and date amount was paid § bank statement(s) along with a copy of the endorsed check or invoice showing the check number § copy of an electronic funds transfer confirmation § copy of a credit card statement(s) o The Grant Manager may require additional cost and payment documentation as necessary to verify eligible costs. Most forms listed above are available on the CalRecycle Grant Forms web page at: https://calrecycle.ca.gov/funding/tools/#FundingForms State of California Expenditure Itemization Summary SB 1383 Local Assistance Grant Program CalRecycle 777-EFR (New 9/2024) Grantee’s Name: Grant Number: Expenses Incurred Between (Dates): Indirect Costs: Personnel time for admin including preparing pay requests and reports - Indirect costs are capped at 10% Position Title and Duties Capacity Planning/Program Evaluation/Gap Analysis Vendor and Expense Description Edible Food Recovery Vendor and Expense Description FIND Food Bank, Tier 1 (October 2024) Outreach, generator contract management, logistics, food distribution, reporting. FIND Food Bank, Tier 2 (October 2024) Outreach, generator contract management, logistics, food distribution, reporting. FIND Food Bank, Tier 1 (November 2024) Outreach, generator contract management, logistics, food distribution, reporting. FIND Food Bank, Tier 2 (November 2024) Outreach, generator contract management, logistics, food distribution, reporting. FIND Food Bank, Tier 1 (December 2024) Outreach, generator contract management, logistics, food distribution, reporting. FIND Food Bank, Tier 2 (December 2024) Outreach, generator contract management, logistics, food distribution, reporting. FIND Food Bank, Tier 1 (January 2025) Outreach, generator contract management, logistics, food distribution, reporting. FIND Food Bank, Tier 2 (January 2025) Outreach, generator contract management, logistics, food distribution, reporting. FIND Food Bank, Tier 1 (February 2025) Outreach, generator contract management, logistics, food distribution, reporting. FIND Food Bank, Tier 2 (February 2025) Outreach, generator contract management, logistics, food distribution, reporting. FIND Food Bank, Tier 1 (March 2025) Outreach, generator contract management, logistics, food distribution, reporting. FIND Food Bank, Tier 2 (March 2025) Outreach, generator contract management, logistics, food distribution, reporting. Edible Food Recovery - Personnel Vendor and Expense Description Education and Outreach Vendor and Expense Description Equipment (not related to Edible Food Recovery such as PPE, bins, lids, etc.) Vendor and Expense Description Personnel Position Title and Duties Procurement Vendor and Expense Description Record Keeping Vendor and Expense Description Upgrade/Expansion Vendor and Expense Description Expenditure Itemization Total: City of Palm Desert OWR4-22- Department of Resources Recycling and Recovery 104 10/2/2024 Hours Invoice Date Invoice Date 10/15/2024 10/15/2024 11/15/2024 11/15/2024 12/15/2024 12/15/2024 1/15/2025 1/15/2025 2/15/2025 2/15/2025 3/15/2025 3/15/2025 Invoice Date Invoice Date Invoice Date Hours Invoice Date Invoice Date Invoice Date DiCE/FiRM/Financial Resources Section A to Rate with Benefits Invoice Number Invoice Number 391079 391080 391108A 391107 392395 392396 394961 394959 394962 394960 395486 395485 Invoice Number Invoice Number Invoice Number Rate with Benefits Invoice Number Invoice Number Invoice Number 4/1/2024 Subtotal Subtotal Subtotal Subtotal Subtotal Subtotal Subtotal Subtotal Subtotal Subtotal 41537.46 Dollar Amount 0 Dollar Amount 0 Dollar Amount 2887.5 4166.66 2887.5 4166.66 2887.5 4166.66 2416.66 4375 2416.66 4375 2416.66 4375 41537.46 Dollar Amount 0 Dollar Amount 0 Dollar Amount 0 Dollar Amount 0 Dollar Amount 0 Dollar Amount 0 Dollar Amount 0