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HomeMy WebLinkAboutProgress Report (OWR4) (Revised 122024)SB 1383 Local Assistance Grant Program OWR4 FY2022–23 Progress Report Grantee Name: City of Palm Desert Grant Number: OWR4-22-0104 (e.g. OWR4-22-0045) Progress Report Number:04 Reporting Period (Dates):October 1, 2025 to February 1, 2026 Primary Contact Name: Luis Moctezuma, Management Analyst NOTE: Failure to submit the Progress/Final Reports with appropriate documentation by the due date may result in rejection of the report and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Failure to comply with the specified reporting requirements may be considered a breach of the Grant Agreement and may result in the termination of the Grant Agreement, and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding. The statements and conclusions of this report are those of the grantee and not necessarily those of the Department of Resources Recycling and Recovery (CalRecycle), its employees, or the State of California. The State makes no warranty, express or implied, and assumes no liability for the information contained in the succeeding text. Instructions Complete this report and upload it into the Reports tab in GMS. The character limit for each response is limited to 5,000 and cannot be expanded. Submit this template as a Word document, do not change the file type. Each grantee must complete the following report documenting all grant related activities from the reporting period. Complete this report in its entirety and answer every question with details and complete sentences. Not applicable (N/A), none or blank will not be accepted as an answer to any of the questions. If there is a question that does not pertain to the project during this reporting period, explain why. It is the grantee’s responsibility to document and include all activities and tasks completed by partners of the grant project. Grantees must submit semi-annual Progress Reports as specified in the Milestones table of the Procedures and Requirements document (P’s & R’s), concurrent with advance reconcile request submissions. Do not include information and data from previous reporting periods. Complete applicable sheet(s) of the “Performance Table” document and upload it with this report. CalRecycle Grant Managers will not approve Progress Reports if answers to questions are left blank. Advance Reconciliation Request for each reporting period will not be approved until the Progress Report is approved for that reporting period. CalRecycle Grant Managers have the discretion to reject unsatisfactory Progress Reports upon their review. Work Completed and Performance Data Provide a complete description of the project(s), location(s) impacted, and work completed during the reporting period. The City of Palm Desert currently contracts with FIND Food Bank to provide recovery efforts to all Tier 1 and Tier 2 generators within our jurisdiction. FIND is the only edible food recovery organization with the capacity to service both Tier levels in our area and provides the following services: • Food recovery contract management for each generator, including program establishment and coordination • Food rescue management including food rescue logistics, donation, and transportation; receipts for possible tax deductions, and food distribution and site training • Food rescue volunteer program management, to include training and coordination • Food rescue mobile app platform management • Baseline report of lbs. rescued by establishment • Ongoing quarterly reports of lbs. rescued by establishment to jurisdiction and lbs. rescued to establishment FIND Food Bank continued its ongoing education and outreach efforts during the reporting period, including site visits to both Tier 1 and Tier 2 generators. Although not funded through this grant, the City also conducted site visits and inspections of select Tier 1 and Tier 2 generators during the reporting period. For edible food recovery activities Provide a detailed description of donors and recipients for this reporting period. -Tier 1 donors include: Albertson's, Aldi, Bristol Farms, Costco, Grocery Outlet, Jensen's Finest Foods, Ralphs, Sam's Club, Target, Trader Joe's, Walmart, Whole Foods, Aldi, Target, Gorcery Outlet. -Currently, FIND contracts with approximatrely 30 Tier 2 generators. -Recipients include partner agencies and community members at FIND's mobile markets. Describe the types of foods that were recovered (e.g. ready-to-eat foods, packaged foods, fruits/vegetables, meat/dairy, etc.). Bread/bakery items, beverages, dairy products, meat, fish, poultry, prepared and perishable food, produce. Provide information in the table below for this reporting period and complete the “Food Recovery” sheet of the Performance Table document. (1 ton = 2000 lbs.) Edible Food Recovered (tons) Total diversion from landfill this reporting period (tons)  189.2 189.2   Personnel categories include admin costs, salaries for staff performing work that is directly related to the execution of the grant project including, but not limited to: project management, outreach and education efforts, Tier 1 and 2 inspections, and consultants. a. Were grant funds used to create new or supplement existing positions? ☒No ☐Yes b. Were grant funds used to pay for edible food recovery personnel costs? ☒No ☐Yes Were grant funds used to pay consultant costs? ☒No ☐Yes If you answered ‘Yes’ to any of the above, please complete the “Jobs” sheet of the Performance Table document. Refrigeration and Vehicles Purchased. List all grant-funded refrigeration and vehicle equipment purchases and the appropriate dates in the table below. Items included in this section must match the approved Budget and be entered into the “Equipment” tab of the Performance Table document. Add to the list as equipment purchases continue to be made throughout the Grant Term. Do not delete the equipment that was listed in previous reports. ‘Date of Operation’ is the date that a refrigeration unit was plugged in or that a vehicle was first used. Do not enter data in this table or the performance table for compost spreader, loader, slinger, trailer, tractor, food dehydrator or woodchipper. Purchase Date Date of Operation Equipment (Example: 25’x15’x20’ Walk-In Fridge)              The City of Palm Desert did not purchase neither refrigeration equipment nor vehicles                                                                                                  Did the jurisdiction incur any grant costs this reporting period? ☐No, we did not incur any cost during this reporting period. ☐Yes, but we are not submitting an advance reconcile request with this Progress Report. ☒Yes, we are submitting an advance reconcile request for $14,280.12 (full balance of the grant) with this Progress Report. Has the signature authority changed for your jurisdiction? ☒No ☐Yes If ‘Yes”, did you submit correct documentation (Resolution/Letter of Designation) to have CalRecycle approve the new signature authority? ☐No ☐Yes Provide a detailed description of unanticipated problems in this reporting period, if any, and the corrective actions taken to mitigate the consequences. During inspections, several Tier 2 generators remained hesitant to donate surplus food. Most commonly, they indicated that they had no excess available for donation. Staff addressed this through targeted, reflective questions to help identify potential donation opportunities, such as produce that may not meet visual presentation standards for guests or surplus items resulting from over-ordering for seasonal menus. For grant reporting purposes, an ongoing challenge is the availability of poundage data for the final month of the reporting period. This data is not finalized until after the report submission deadline; therefore, the figures included in these reports consistently reflect data through the prior month. The remaining balance of the grant was fully expended prior to the end of this reporting period.