HomeMy WebLinkAboutOWR4 - Budget - FinalInstructions
This CalRecycle Budget Template is a required application document, which must be submitted as an Excel document. Utilizing a document form other than the official CalRecycle template
or tampering with the CalRecycle template may subject the applicant to disqualification. Applicants should provide complete, detailed information about proposed project costs, utilizing
all fields in the Budget Template, unless a field is not applicable. All Budget line items should be clearly described and support the implementation and/or completion of the proposed
project. After completing this document, save it, and upload it to the Documents tab of your application in the Grants Management System (GMS).
For more information on eligible and ineligible expenses, refer to the Procedures and Requirements document, which is available in the Grants Management System in the Summary tab of
the application.
Eligible and Ineligible Costs
Eligible and ineligible expenses under this grant can be found in the Procedures and Requirements document. Applicants should review the lists carefully and only include eligible costs
in the Budget document.
Indirect Costs
Indirect costs may be reimbursed by the grant, up to 10% of total requested grant amount. Examples of eligible costs in this category include, but are not limited to: Accounting and
HR services, utilities, certification fees, permitting fees, insurance, travel costs reimbursed at the approved State rate (https://www.calhr.ca.gov/employees/pages/travel-reimbursements.aspx),
and indirect supervision/management. Costs in this category must be identified; general line items, or otherwise unspecified costs, may be removed.
Tax preparation services, costs associated with attending professional conferences, and building lease/rent costs are not eligible under this grant and should not be included.
Capacity Planning/Program Evaluation/Gap Analysis
Capacity planning and evaluation for managing organics, this includes identifying existing capacity and new or expanded capcity that will be needed.
Edible Food Recovery
Provide quotes or other evidence of cost for equipment (including vehicles), software, or other large purchases and ensure quotes are consistent with the information provided in other
application documents. Examples of eligible costs in this category include, but are not limited to:
• Food preparation, kitchenwares, and materials: Ovens/ranges, broilers, food dehydrators, fryers, slicers, food processors, pots and pans, cooking utensils, dishware/glassware, packaging
for distribution of recovered food, crates/bins for food storage, gloves, boxes, food rescue bin liners, PPE, etc.
• Refrigeration systems: Refrigerators, freezers, cold storage units, etc.
List the brand, size (capacity in cubic feet), model number, specify if a freezer is standing or chest type. If possible, upload quotes or price references for products.
• Food Waste Prevention Projects: Projects that prevent food waste from being generated and becoming waste that is normally destined for landfills. Examples include, but are not limited
to: modernizing production and handling practices to prevent and reduce food preparation waste; identifying and modifying ordering practices that result in measurable decreases in food
waste; and
• Software: Food waste tracking/source reduction platforms, food donation tracking or coordination software or platforms, personnel or project management/logistics, or other online platforms
relevant to the rescue or prevention of food waste.
• Vehicles: Year, make, model, and whether the vehicle is refrigerated, vehicle wraps/branding (must include required CalRecycle acknowledgements), and vehicle registration.
Edible Food Recovery - Personnel
Provide job title and salary rate for all positions related to Edible Food Recovery. Eligible costs include salaries for staff performing work that is directly related to edible food
recovery including, but not limited to, food recovery drivers, food recovery workers, and food sorters.
Education and Outreach
Printed or electronic materials such as fliers, brochures, signs, e-mail campaigns, etc., graphic design work, necessary materials to participate in informational events such as: tables,
canopy shade structure, tablecloths, etc.
CalRecycle does not purchase "SWAG" items (e.g., branded pens, highlighters, hats, shirts, candy or food giveaway items, or any other items handed out for free to anyone attending public
events).
Personnel costs associated with education and outreach such as salary for staff to conduct education and outreach should be listed under the Personnel category.
Equipment
Equipment not related to Edible Food Recovery such as PPE, bins, lids, etc.
Personnel
Provide job title and salary rate for all positions listed not related to Edible Food Recovery. Eligible costs in the Personnel category include admin costs, salaries for staff performing
work that is directly related to the execution of the grant project including, but not limited to: project management, outreach and education efforts, Tier 1 and 2 inspections, and
consultants.
Personnel related to executive staff, supervision, and management should be listed under the Indirect Costs category and is subject to the 10% cap.
Procurement
Using Recycled Organic Products - compost, mulch, and recycled paper and paper products.
Record Keeping
Costs assocated with the purchase, modifaction, or development of tracking software and mobile apps not related to edible food recovery.
Upgrade/Expansion
Costs related to the expansion or new construction of projects meant to increase infrastructure needed to meet SB 1383 related goals. Costs include, but are not limited to, permitting,
equipment, labor, etc.
SB 1383 Local Assistance Grant Budget, FY 2022-23
Applicant Name: City of Palm Desert
Directions: Before completing the Budget Template, please review the Read Me tab of this workbook which includes examples of costs for each category. Then, complete the Budget Template
below by providing detailed information on costs requested for this grant for activities identified in the Narrative Proposal Itemize each item type intended for purchase separately
and include pertinent information (year, make, and model for vehicles; relevant specifications for large equipment; capacity (cubic feet) for refrigeration). Add rows to the table
below, as needed, ensuring that formatting carries over to new rows. Ensure that the Applicant's name is included at the top of this template.
Indirect Costs
Expenditure Detail
(Include specific details about costs)
Indirect Costs Subtotal:
Indirect Costs Cap (10% of total grant amount)
Within Cap:
Capacity Planning/Program Evaluation/Gap Analysis
HF&H, LLC - solid waste & recycling consulting services. As part of their contract, they provide guidance to the City on SB 1383 related issues and ensure compliance through review
of monthly tracking of diversion rates and information provided from our franchised hauler.
Capacity Planning/Program Evaluation/Gap Analysis Subtotal:
Edible Food Recovery
Food In Need of Distribution, dba FIND Food Bank - To provide recovery efforts to all Tier 1 and Tier 2 generators within our jurisdiction. FIND Food Bank is the only edible food recovery
organization with the capacity to service both Tier levels in our area.
Edible Food Recovery Subtotal
Edible Food Recovery - Personnel
Edible Food Recovery Subtotal - Personnel Subtotal
Education and Outreach
Education and Outreach Subtotal
Equipment (not related to Edible Food Recovery such as PPE, bins, lids, etc.)
Equipment Subtotal:
Personnel
Personnel Subtotal:
Procurement
Procurement Subtotal:
Record Keeping
Record Keeping Subtotal
Upgrade/Expansion
Upgrade/Expansion Subtotal
Total Project Funds
Total Funds
0
10249.3
Yes
17843
17843
84650
84650
0
0
0
0
0
0
0
102493