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Home My WebLink AboutBUDGET FISCAL YEAR 2005-2006 • • City of • • • • Palm Desert • • •• California • .,,,.••••••.••.,,. • 7 .6 • • ter ------40 JD. •.- ‘,..., ,, ... • • • • • . ,,,, e i k\‘ 1 • • • • �`-' i=7/)� • S • • o r r 71 t. • • • • • •• And Its Redevelopment • • Agency • • • Preliminary Budgets • • Fiscal Year 2005-2006 • • • • • • • • • • • CITY OF PALM DESERT & • ITS REDEVELOPMENT • AGENCY • • • ANNUAL OPERATING BUDGET • • FISCAL YEAR 2005-2006 • • PREPARED BY PAUL S. GIBSON AND JOSE LUIS ESPINOZA • • • CITY COUNCIL • BUFORD A. CRITES, MAYOR • JIM FERGUSON,MAYOR PRO TEM • JEAN M. BENSON, COUNCILMEMBER • RICHARD S. KELLY ,COUNCILMEMBER • ROBERT A. SPIEGEL COUNCILMEMBER • • CITY MANAGER • CARLOS L. ORTEGA • • REDEVELOPMENT AGENCY EXECUTIVE DIRECTOR • CARLOS L. ORTEGA • • DIRECTORS AMIR HAMIDZADEH, DIRECTOR OF BUILDING& SAFETY• PHIL DRELL, DIRECTOR OF COMMUNITY DEVELOPMENT • HOMER CROY, ASSISTANT CITY MANAGER/ • DIRECTOR OF DEVELOPMENT SERVICES • MICHAEL ERRANTE, DIRECTOR OF PUBLIC WORKS • MARK GREENWOOD, CITY ENGINEER • PAUL S. GIBSON, DIRECTOR OF FINANCE/CITY TREASURER • SHEILA R. GILLIGAN, ASSISTANT CITY MANAGER/ • DIRECTOR OF COMMUNITY SERVICES • RACHELLE KLASSEN, CITY CLERK • ROBERT KOHN, DIRECTOR OF SPECIAL PROGRAMS • JUSTIN MCCARTHY, ASSISTANT CITY MANAGER/ REDEVELOPMENT/HOUSING/ECONOMIC DEVELOPMENT• • DAVE YRIGOYEN, REDEVELOPMENT DIRECTOR Reader's Guide to the Budget Reader's Guide to the Budget Fund revenues by category, revenue overview, This guide is intended to help the reader revenue summary and revenue by line-item understand what information is available in the ▪ General Fund Expenditures, an explanation budget and how it is organized The FY 2005-06 of General Fund expenditures, including budget document consists of 14 sections or tabs expenditures by category, department, including a Budget Glossary and topical index summary of expenditures, expenditure overview and expenditures by line-item Cover Page • Department/Division Budgets, shows the City's basic organizational units which provide essential services to the citizens of Palm • Reader's Guide to the Budget provides a Desert Departmental and divisional budgets listing of chapters included in the annual budget are presented in the following format ► Program/Department Description -A description of the services or functions City of Palm Desert Organization provided by each division Chart(iii) Expenditures by Category-A chart An organization chart showing the various comparing FY 2003-04 actual expenditures, division/departments of the City of Palm Desert FY2004-05 budgeted and projected expenditures and budget for FY 2005-06 Tab 1- Table of Contents $ Reader's Percent change from the FY 2004-05 budget compared to the FY 2005-06 budget is also Guide included • Table of Contents- provides page Significant Changes- Reflects the significant numbers to locate various sections within impacts of budgetary changes are outlined the budget document along with an alphabetical letter identifying the line item that changed ► Department/Division Line item detail - Tab 2 - Budget Summary Information Shows the specific detail of all expenditures • Accounting System and Budgetary for the department Control provides an overview of the City's • Staff Authorized -Shows the title of the accounting systems and the level at which individual positions within each department budgetary control is maintained for FY 2004-05 and 2005-06 Additionally, • Budget Process provides an overview of the chart reflects the actual grade step of each the budget development process and a position The salary grade table is located in budget calendar the appendix section • All Funds Summary, is a comprehensive overview of the FY 2005-06 budget, with a Tab 4 - Special Revenue Funds focus on all funds(consolidated) Included This section includes budgets for the City's Special are tables and graphs for both revenues Revenue funds Fund descriptions, along with revenue and expenditures and an overview of and expenditure information and beginning and ending revenue assumptions that were utilized in fund balances are presented Special Revenue Funds the development of the 2005-06 budget A include the Traffic Safety, Drainage,Traffic Signals, listing of all City-wide programs is included Measure A, Housing Mitigation, Community in this section Development Block Grants, Proposition A Fire Tax, Air • Appropriations Limit Calculation,which Quality Management, City Wide Business Promotion, is required by State constitution, places Art in Public Places, New Construction Tax and Park & limits on the amount of proceeds of taxes Recreation Facilities that the City can receive and allocate each year ►Enterprise Funds • Debt Summary, an overview of the City's The budgets for the Golf Course and Office Complex general government, Redevelopment are presented in this section Agency and assessment district debt Tab 5 - Special Assessment Funds Tab 3 - General Fund This section includes budgets for the various • General Fund Revenues, an analysis of landscape and lighting districts along with two business FY 2005-06 General Fund revenues is improvement districts Fund descriptions, along with provided in this section, including General revenue and expenditure information and beginning and ending fund balances are presented i • •• Reader's Guide to the Bud • et • • Tab 6 - Debt Service Assessment Tab 13 - Redevelopment Agency Housing • Districts This section presents an overview of all Set-Aside This section of the budget gives an • the budgets for assessment districts formed within overview of the Low and Moderate Income Housing the City and Redevelopment Agency Fund administration and the Housing Authority Apartment • descriptions, along with revenue and expenditure budgets • detail and beginning and ending fund balances • Tab 7 - Capital Improvement Projects Tab 14-Appendix • This section of the budget gives an overview of the • City's and Redevelopment Agency Capital Improvement Program(CIP), Map of the 5 year • Resolution adopting 2005-06 Salary • Capital Improvement Program, CIP 5 year project Schedule and Authorized Positions summaries, Existing carryover projects and • detailed CIP project sheets The project sheets • Approved list of Out of State Travel • outline project descriptions, projected costs, Glossaryof Finance and Budget Terms location description, anticipated annual 9 • maintenance cost, funding sources and status of This provides a complete glossary of terms review by committees or citizens and acronyms used throughout the budget • document • • Tab 8 - Redevelopment Agency This represents a component unit of the City • Included is an overview of the Redevelopment • Agency and beginning and ending fund balances for the overall agency • • Tab 9 - Redevelopment Agency Tax • Increment-nits reflects the detail revenue of the • Redevelopment Agency • Tab 10-Redevelopment Agency Project • Area Administration This reflects the four • project area's administration budgets Along with the descriptions, locations, expenditures by • category, detail budget line items and staff • authorized by each project area • • Tab 11-Redevelopment Agency Debt Service Project Area This reflects the four • debt service funds for the four project area's • Description reflects adopted limits placed on each • of the project area's debt issuance • Tab 12-Redevelopment Agency Bond • Funded Projects This section of the budget • gives an overview of the Redevelopment Agencies • Capital Projects funded by Tax Allocation Bonds Shows bond funds available and a list of capital • projects to be paid from bond funds • • • 11 ill g In $ L 1 .l . t 11 - 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MM i i �. 1 • IlibliSelii all A 1 I I j 1 1 1 1 1 1 1 1 1 1 J mill • I I 1 • 1 is a � ililu S • g 11ES -a !Ih1J1iIIPki -,-___ _ __ _____ __ __ _ I - _ o I I = I I I _ ___ ,__ _¢ I _ _ I_ I__ _ I--__—_______ ____ ______-____ • • • -, • • mr 0 • T C) •• o Z i m • Z y • • • • • • • • • • • • • • • • • • • • • • • • • i • • • • • • • • • • • City of Palm Desert Table of Contents • • TABLE OF CONTENTS • • INTRODUCTORY PAGES SECTION-PAGE Readers Guide to the Budget i • Organization Chart .. . . . .. . . . .. . . . . . .... . in • Table of Contents. v • Resolution 04-_Adopting a Financial Plan .... . . .. . . .. .. . ix • Resolution Adopting a Financial Plan for RDA x Resolution HA-_Adopting a Financial Plan for Housing Authority . .. xi • Resolution 04-_Establishing an Appropriations Limit xii • • SECTION 1: BUDGET SUMMARIES • Accounting System and Budgetary Control . . 1-1 Budget Process .... ... . . .. 1-2 • * City Manager's Executive Summary, FY 2005-2006 1-3 • * All Fund Summary • (Budget Summary, Highlights, Past Accomplishments) . . 1-10 • All Fund Summary ... 1-17 * Where The Money Comes From & Where The Money Goes 1-18 • All Fund Revenues by Category . ... ... 1-21 • * All Fund Revenue Comparison . . . . 1-22 • All Fund Expenditures Summary . . 1-23 • All Fund Expenditures by Category . . . 1-24 * All Fund Expenditures Comparison . . 1-25 • Schedule of Authorized Staff Positions . . . . 1-26 • GANN Appropriations Limit Calculation . . . 1-27 • Debt Summary .. . . . . . 1-28 • Estimated Revenues Detail by Fund . 1-29 • SECTION 2: GENERAL FUND OPERATING BUDGET • General Fund Overview . . . .. ... 2-1 • * General Revenue Summary . . 2-2 General Revenue Detail . . . . . . . . . . . . . 2-7• General and Fire Fund Expenditure Summary . .. 2-8 • * General and Fire Fund Expenditure by Department 2-10 • * General and Fire Fund Expenditure Comparison Graph . . 2-11 • General and Fire Fund Revenue and Expenditure Comparison . 2-12 * General Fund Expenditures by Category . .. . 2-13 • Summary of Expenditures by Category . . . . . . . . 2-14 • General Fund Departmental Expenditures • (Departmental Summary by Expenditure Category) • City Council . .. . . . .. . . .. . . 2-22 City Manager • City Manager.. . . . . 2-24 • City Attorney ... . . . . . ... ... 2-26 • Legal Special Services . .. 2-28 • Community Services Community Services . . ... . . . 2-30 • Community Promotions . .. . . ... 2-32 • *Denotes Graph V • City of Palm Desert Table of Contents • • SECTION 2: GENERAL FUND OPERATING BUDGET- Community Services (Cont.) SECTION-PAGE • Marketing .. . .. ... . . 2-34 • Civic Arts Committee . . . . . . . . . . . .... 2-36 • Legislative Advocacy . 2-38 Visitors Information Center . . . ... . .. 2-40 • Community Services/City Clerk . . . 2-42 • Elections 2-44 • Human Resources . . 2-46 • Finance Finance . .. .. . .. . . 2-48 • Independent Audit 2-50 • General Services 2-52 • Data Processing 2-54 • Unemployment Insurance ... 2-56 Insurance . . . . .. . 2-58 • Inter-Fund Transfers Out 2-60 • Outside Agency Funding .. ... 2-62 • Police Services Police Services . . . 2-64 • Development Services • Development Services . 2-66 • Public Works-Administration • PW-Administration . . . . ... 2-68 PW-Street Maintenance 2-70 • PW-Civic Center Park Maintenance 2-72 • PW-Park Maintenance 2-74 • PW-Landscaping Service Division 2-76 • PW-Street Lights/Traffic Safety 2-78 PW-Street Repairs and Maintenance ... ... . 2-80 • PW-Corporation Yard . . . 2-82 • PW-Equipment/Auto 2-84 • PW-Public Bldg Operation/Maint . . 2-86 PW-Portola Community Center Bldg .. .. . ... .. . 2-88 • NPDES-Storm Water Permit . . . 2-90 • Building & Safety • Building & Safety . . 2-92 • Animal Control. .. .. .. . . 2-94 Nuisance Abatement . . . .. . . . .. . . . . . 2-96 • BS-Demolition-R/M . ...... .. . . . . . . . . 2-98 • Code Enforcement. . . . . . . . ... .... .... 2-100 • Planning & Community Development. . .... . . . 2-102 • • SECTION 3: SPECIAL REVENUE FUNDS • Special Revenue Fund Overview . .. . . . 3-1 • * Special Revenue Fund Budgets . . . . . . . . 3-2 • • • *Denotes Graph Vi 0 • • City of Palm Desert Table of Contents • • SECTION 4:SPECIAL ASSESSMENTS SECTION-PAGE • Special Assessment Fund Overview ... . . ... . . . . 4-1 • Special Assessment Distract Zones Consolidated Report Zone 1 - 6PB . . . . . . . . . . .. . . . . . . 4-3 • Zone 6PC - PPBID III. ... . .. .. ... • . . . . .. 4-4 ' • • • SECTION 5:DEBT SERVICE FUNDS Debt Service Fund Overview . . . . 5-1 • Debt Service Fund- Assessment Districts Consolidated Report ... ... 5-2 • • SECTION 6: CAPITAL IMPROVEMENT PROJECTS • Capital Improvement Project Overview 6-1 • Five-Year Capital Improvement Program Map 6-3 • 5 -Year Schedule. .. . . . . . .. . . 6-4 • Existing Projects Continued to Fiscal Year 05-06 Map . 6-9 • • SECTION 7: REDEVELOPMENT AGENCY FUNDS • Redevelopment Project Area Fund Overview & Fund Bal Projections. 7-1 Summary of Redevelopment Funds . . 7-3 • • SUBSECTION 7A: TAX INCREMENT • Tax Increment&Revenue Worksheets . 7-5 • SUBSECTION 7B: PROJECT AREA ADMINISTRATION • Project Area#1 Admimstration . . . . . 7-7 Business Support 7-10 • Project Area#2 Admuustration . . . 7-12 • Project Area#3 Admimstration . . . 7-14 • Project Area#4 Admimstration . . . . . ... . . 7-16 • • SUBSECTION 7C: DEBT SERVICE -PROJECT AREAS • Debt Service -Project Area#1 . . . . 7-19 • Debt Service -Project Area#2 . . .. . . . . .. . . 7-21 • Debt Service -Project Area#3 . . . 7-23 Debt • Service -Project Area#4. .. 7-25 • SUBSECTION 7D: RDA BOND FUNDED PROJECTS • Bond Funded Capital Improvement Projects . . . 7-27 *Denotes Graph V11 • City of Palm Desert Table of Contents • • SUBSECTION 7E: RDA HOUSING SET-ASIDE FUND SECTION-PAGE • RDA Housing Set-Aside Fund Administration. .. . . . . . . 7-28 • Housing Authority- Catalina Garden Apartments . .. .. . 7-31 • Housing Authonty-Desert Pointe .... . . . . . . 7-33 Housing Authority-Las Serenas . . 7-35 • Housing Authority-Neighbors Garden Apartments.. 7-37 • Housing Authority- One Quail Place . . . . . 7-39 • Housing Authority- The Pueblos Apartments 7-41 • Housing Authority- Taos Palms Apartments .. . . 7-43 Housing Authority- California Villas Apartments. 7-45 • Housing Authority- Laguna Palms Apartments 7-47 • Housing Authority- Administration. 7-49 • SECTION 8:APPENDIX • Resolution 04- • Salary Schedule & Authorized Positions 8-1 • Salary Schedule- FY 2005/2006. . 8-11 • Redevelopment Agency Staff Time Allocation . .. . 8-15 • Approved List of Out of State Travel 8-16 Glossary of Finance and Budget Terms 8-17 • • • • • • • • • • • • • • • • • • • • • • • • • *Denotes Graph viii 0 • • ' • - RESOLUTION NO. 05- • A RESOLUTION OF THE CITY COUNCIL OF THE CITY • OF PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM • AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1, • 2005 THROUGH JUNE 30, 2006. • , • WHEREAS, the City Council has received and considered the proposed • Program and Financial Plan submitted by the City Manager on June 23, 2005; and • • WHEREAS, after due notice, the City Council held a public hearing on the • proposed plan. • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of • Palm Desert, California, that: • • 1. The amounts shown on Exhibit 1, "Estimated Revenues", are hereby accepted as • the Estimated Revenues for the 2005-06 Fiscal Year for each fund and revenue source. • • 2. The amounts shown on Exhibit 2, "Appropriations" are hereby appropriated, to the departments and activities indicated. The City Manager, or his duly appointed • representative, will have the authonty to approve intra-departmental budgeted line item • vanations; additional appropriations or inter-departmental budget transfers will be • specifically approved by further City Council action during the 2005-06 fiscal year as the need arises. • • 3. The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital • Projects", are hereby accepted as continuing appropriations from the 2004-05 Fiscal • Year. The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2005. • PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm • Desert City Council held on this 23th day of June, 2005, by the following vote, to • wit • AYES: • NOES' ABSENT. • ABSTAIN: • • ATTEST: • • • RACHELLE KLASSEN, CITY CLERK BUFORD CRITES, MAYOR • CITY OF PALM DESERT, CALIFORNIA • • • • ix • • RESOLUTION NO. • • A RESOLUTION OF THE BOARD OF THE • PALM DESERT REDEVELOPMENT AGENCY, PALM DESERT, CALIFORNIA, • ADOPTING A PROGRAM AND FINANCIAL PLAN • FOR THE FISCAL YEAR JULY 1, 2005 THROUGH JUNE 30, 2006 • WHEREAS, the Board has received and considered the proposed Program and • Financial Plan submitted by the Executive Director on June , 2005, and • • WHEREAS, after due notice, the Board held a public heanng on the proposed plan. • NOW, THEREFORE, BE IT RESOLVED by the Board of the Palm Desert • Redevelopment Agency, Palm Desert, California, that • 1 The amounts shown on Exhibit 1, "Estimated Revenues," are hereby accepted • as the Estimated Revenues for the 2005B2006 Fiscal Year for each fund and revenue • source • 2 The amounts shown on Exhibit 2, "Appropnations," are hereby appropnated to • the departments and activities indicated The Executive Director, or his duly appointed • representative, will have the authonty to approve intra-departmental budgeted line-item vanations, additional appropnations or inter-departmental budget transfers will be • specifically approved by further Redevelopment Board action during the 2005-2006 • Fiscal Year as the need anses. • 3. The amounts shown on Exhibit 3, "Continuing Appropnations, Existing Capital • Projects," are hereby accepted as continuing appropriations from the 2004-2005 Fiscal • Year The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2005 • PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert • Redevelopment Agency held on this 23 day of June, 2005, by the following vote, to wit: • AYES: • NOES: • ABSENT: • ABSTAIN: • BUFORD CRITES, MAYOR • • • ATTEST • • RACHELLE KLASSEN, CITY CLERK • CITY OF PALM DESERT, CALIFORNIA • • • • • x • • • • • RESOLUTION HA -_ • • A RESOLUTION OF THE CITY COUNCIL OF THE HOUSING AUTHORITY OF PALM DESERT,CALIFORNIA,ADOPTING A PROGRAM • AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1, • 2005 THROUGH JUNE 30,2006 • • WHEREAS, the Housing Authority has received and considered the proposed Program • and Financial Plan submitted by the Executive Director on June, 2005; and WHEREAS, after due notice, the Housing Authority held a public hearing on the • proposed plan. • • NOW, THEREFORE, BE IT RESOLVED by the Palm Desert Housing Authority • Board of the City of Palm Desert, California, that: • 1. The amounts shown on Exhibit 1, "Estimated Revenues," are hereby accepted as • the Estimated Revenues for the 2005-2006 Fiscal Year for each find and revenue source. • 2. The amounts shown on Exhibit 2, "Appropriations," are hereby appropriated to • the departments and activities indicated. The Executive Director, or his duly appointed • representative, will have the authority to approve mtra-departmental budgeted line item • variations; additional appropriations or inter-departmental budget transfers will be • specifically approved by further Housing Authority action during the 2005-2006 Fiscal Year as the need arises. • • 3. The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital • Projects," are hereby accepted as continuing appropriations from the 2004-05 Fiscal Year. The amounts included in this exhibit include all unexpended amounts from • purchase orders and contracts encumbered by June 30, 2005. • • PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm • Desert and Housing Authority held on this 23 day of June, 2005, by the following vote, to wit: • • AYES: NOES:• ABSENT: • ABSTAIN: • • BUFORD CRITES, MAYOR • • ATTEST: • • RACHELLE KLASSEN, DEPUTY CITY CLERK • CITY OF PALM DESERT, CALIFORNIA • • xi • • • • RESOLUTION NO. 05- • A RESOLUTION OF THE CITY COUNCIL OF THE • CITY OF PALM DESERT, CALIFORNIA, • ESTABLISHING THE APPROPRIATIONS LIMIT • FOR THE 2005-2006 FISCAL YEAR • • WHEREAS, the voters approved the Gann Spending Limitation Initiative • (Proposition 4) on November 6, 1979, adding Article XIII B to the Constitution of the • State of California to establish and define annual appropriation limits on state and local • government entities; and • WHEREAS, Chapter 120-5 of the Revenue and Taxation Code Section 7910 • (which incorporates California Senate Bill 1352) provides for the implementation of • Article XIII B by defining various terms used in this Article and prescnbing procedures to be used in implementing specific provisions of the Article, junsdiction of its • appropriations limit; and • WHEREAS, the required calculation to determine the Appropriations Limit for • Fiscal Year 2005-2006, has been performed by the Finance Department based on • available information and is on file with the Finance Department and available for public • review; • WHEREAS, finance staff will recalculate the Appropriations Limit for respective • fiscal periods including Fiscal Year 2005-2006, as soon as information regarding the • percentage changes in the local assessment roll due to additional local nonresidential • new construction is made available by the Riverside County Assessors office; • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm • Desert, California, that the City of Palm Desert Appropriations Limit is hereby • established as for 2005-2006 Fiscal Year • PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm • Desert City Council held on this 23 day of June, 2005, by the following vote, to wit • AYES: •• NOES: ABSENT: • ABSTAIN: • BUFORD CRITES, MAYOR • ATTEST. • • • RACHELLE KLASSEN, CITY CLERK • CITY OF PALM DESERT, CALIFORNIA • • xii • • • • ACCOUNTING SYSTEM & BUDGETARY CONTROL • . • Fund Accounting Building Fund, Interstate 10, Sports Complex The accounts of the City are organized on the Fund,various assessment district funds and the • basis of funds and account groups, each of which Redevelopment Agency project area funds • is considered a separate accounting entity The operations of each fund are accounted for with a Fiduciary Funds• • separate set of self-balancing accounts that Trust and Agency Funds-used to account for • comprise its assets, liabilities, fund equity, assets held by the City in a trustee capacity or as revenues, and expenditures or expenses, as an agent for individuals private organizations, and • appropriate other governments Since activities recorded within these funds are outside the control of the • -Government resources are allocated to and City Council, these funds are not included within • accounted for in individual funds based upon the this budget document purposes for which they are to be spent and the • means by which spending activities are controlled Basis of Accounting • Basis of Accounting refers to the point at which The various funds utilized by the City are grouped revenues and expenditures are recognized in the • into generic fund types and broad fund categories accounts and reported in the financial statements • as follows: All governmental funds, agency funds, and expendable trust funds are accounted for using • Governmental Funds: the modified accrual basis of accounting. Their • General Fund- The General Fund is the general revenues are recognized when they become operating fund of the City It is used to account for measurable and available as net current assets. • all financial resources except those required to be All proprietary funds and nonexpendable trust • accounted in another fund funds are accounted for using the accrual basis of accounting Their revenues are recognized when • Special Revenue Funds-used to account for the they are earned, and their expenses are proceeds of specific revenue sources that are recognized when they are incurred • legally restricted to expenditures for specified • purposes Special Revenue Funds include the Budgetary Basis of Accounting sections label Special Revenue and Special Budgets for the govemmental fund types are • Assessments The landscaping and lighting funds adopted on a basis consistent with generally • are taken to City Council by separate resolution accepted accounting pnnciples, utilizing the and are adopted as a consolidated district budget modified accrual basis of accounting The • However,the City reflects the individual zones in proprietary fund -Golf Course Fund is budgeted • separate departments and funds. This allows the utilizing available cash balance (cash basis) As a residents of the zones to see the exact detail of result,this fund does not maintain a depreciation • their improvements and maintenance. reserve fund, no depreciation expenses(non cash • entry)are budgeted The other proprietary fund is Debt Service Funds-used to account for the the Office Complex which is budgeted on an • accumulation of resources for, and the payment accrual basis of accounting and maintains a of, general long-term debt principal, interest, and depreciation reserve Budgeted amounts are as • related costs other than capitalized leases and onginally adopted and as further amended by City • compensated absences which are paid from the Council action governmental funds The City currently has eight • assessment districts (83-1, 84-1 R, 87-1, 92-1, 94- Budgetary Control 1 - Bighorn, 94-2-Sunterrace , 94-3-Merano, 91- Budgetary controls are maintained to ensure • 1 Indian Ridge Community Facility District) In compliance with legal provisions embodied in the • addition, several of the original bond issues havebeen annual appropriated budget approved by the City suerefunded into a Marks Roos Refunding Bond Council Activities of the governmental and • issue proprietary funds are included in the annual • Capital Proiects Funds-used to account for appropriated budget The budgetary level of • financial resources to be used for acquisition or control, the level at which expenditures cannot construction of major capital facilities (other than legally exceed the appropriated amount, is • those financed through proprietary funds) Capital exercised at the fund level. • Project Funds for the City include Art in Public Places, Capital Project Reserve fund, Streets • fund,Ordinance 416, Drainage Facilities, Park and • Recreation Facilities, Signalization, Buildings, • Museum, Library, Corporation Yard, YMCA Page 1-1 • • ACCOUNTING SYSTEM & BUDGETARY CONTROL • • Appropriations Limit financial audit. • Article XIIIB of the California State Constitution, 0 more commonly referred to as the Gann Initiative The law now requires a governing body to or Gann Limit, was adopted by California voters in annually adopt, by resolution, an appropriations • 1980 and placed limits on the amount of proceeds limit for the following year, along with a recorded • of taxes that state and local governmental vote regarding which of the annual adjustment agencies can receive and appropriate (authonze factors have been selected The City's next year • to spend)each year budget appropriations limit and annual adjustment • factors will be adopted by the City Council in June The limit is different for each agency and the limit • changes each year Each year's limit is based on • the amount of tax proceeds that were authorized to be spent in fiscal year 1978-79 in each agency, Proposition 218- Property Tax • modified for changes in inflation, population and Assessments • voter approved modifications in each subsequent Article XIIIC and XIIID of the California State year Constitution,was adopted by California voters in • November 5, 1996 and placed restnctions on • Proposition 111 was passed by the State's voters assessments placed on the property tax roll in June 1990 This legislation made changes to • the manner in which the Appropriations Limit is be The new restrictions requires that beginning July • calculated 1, 1997, all new and existing assessments (with some exceptions)conform with new substantive • The annual adjustment factors for inflation and procedural requirements. The major • and population have been changed elements of the substantive requirements include. Instead of using the lesser of California • The assessment method of spread must • per capita income, or U S CPI, each city be recalculated to ensure that all may choose either the growth in the properties receiving special benefit from • California per capita income, or the growth the services funded by the assessment • in non-residential assessed valuation due are included in the assessment to new construction within the City For calculation Properties owned by schools • population, instead of using only the and other governmental agencies- population growth of a city, each city may previously exempt from some assessment • choose to use the population growth charges-now must be included in the • within its county These are both annual spread calculation if those properties elections receive benefit from the improvements. • • Costs related to"general"benefit must be The revised annual adjustment factors will specifically removed from the • be applied to the 1986-87 limit for most assessments Only costs related to • cities and each year in between in order to "special"benefit may be assessed calculate the 1990-91 limit The actual • Finally, assessments must be spread to • limits for the intervening years, however, each parcel proportional to the aggregate • are not affected district(or zone)assessment • Assessments used exclusively to fund • Expenditures for"qualified capital outlay', sidewalks, streets, sewers,water,flood • which are fixed assets with a value of control, drainage systems, or vector more than $100,000 and an expected life control are exempt Assessments • of 10 years or more, will be excluded from approved by all the property owners at the the limit time the assessment was created are • A city which exceeds the limit in any one exempt Assessments used exclusively • year may choose to not give a tax refund if for bond repayments are exempt they fall below the limit in the next fiscal Assessments previously approved by a • year They then have two more years to majority of voters is exempt • refund any remaining excess or to obtain In July 1997 the voters approved all special a successful override vote assessment April 2003, the Business • In certain situations, proceeds of taxes Improvement District was approved by the • may be spent on emergencies without President's Plaza Business/Property Owners having to reduce the limit in future years • Since then, the City Council is recommending all • Each city must now conduct a review of its future districts become Homeowner Associations Appropriations Limit during its annual Page 1-2 • • • CITY MANAGER'S EXECUTIVE SUMMARY, FY 2005-2006 • • I am pleased to submit the City Manager's proposed budget for Fiscal Year 2005/06 • The proposed budget document contains all City programs, capital improvement projects, and services that will be provided to the Palm Desert community for Fiscal • Year 2005-2006. • This document summarizes the City's financial goals and allocates the resources necessary to make this work plan a reality The proposed budget was built on a fiscally • sound base and reflects a sustainable budgeting approach Since its incorporation, Palm Desert has always employed this concept, ensuring that ongoing costs do not • exceed ongoing revenues This plan also allows for an economic reserve, the City's savings account, to continue its historic growth pattern. It reflects the City Council's • commitment to fiscal responsibility through long-term prudent financial planning • While the City continues to diligently take care of its own financial situation, other factors • continue to present challenges The indirect results of a statewide weak economy and the State's subsequent revenue raids on local governments have continued to spill into • this year's budget process What is still cause for continued scrutiny for both the City • and the Palm Desert Redevelopment Agency are the proposed FY 2005/06 State • budget's final impacts, specifically in regards to vehicle license fees, sales tax and property tax revenue changes and timing of payments by the State • • In spite of these factors, there are indications that the State has started a modest • economic recovery The number of new business incorporations is growing Additionally, new home building is a bright spot all around California While the • Coachella Valley's economy remains strong in sales tax revenues and improved • commercial/residential property valuation, we are also now benefiting from a rise in • hotel occupancies The City will continue its implementation of a strong sustainable • budget vision by • • Ensuring the FY 2005/06 proposed budgets are balanced, • • Ensuring the City continues its history of maintaining a strong reserve balance, • and • Anticipating $4 7 million in State budget impacts to City and Redevelopment • Agency revenues • The budget development process is a constant work in progress. Revenue projections • and operating expenditures are frequently monitored to ensure a balanced budget at the end of every fiscal year The City Council will address any deviation from the City's • forecasted revenues and expenditures during a mid-year budget review process • The current budget document and Capital Improvement Program (CIP) provide a proactive, forward-looking design in addressing Palm Desert's dynamic needs We • have the opportunity, based on the City's revenue stream and financial reserves, to • maintain a high level of services to the public and to move forward on a number of • fronts in effectively planning and implementing public programs and services • • Page 1-3 • CITY MANAGER'S EXECUTIVE SUMMARY, FY 2005-2006 • • For FY 2005/2006, the City's major revenue sources continue to be derived from sales • tax, hotel occupancy tax, license/permit fees, and property tax revenues For FY • 2005/2006, the City's General Fund and Fire Fund is budgeting $49,193,192 in revenues The City's total revenue sources within the General Fund and all other city • funds is $178,685,222 for FY 2005/06 • For FY 2005/2006, the City's major expenditures go towards personnel costs, public • safety contracts (Police and Fire), and street maintenance operations For FY • 2005/2006, the City's General Fund and Fire Fund is budgeting $49,082,294 in • expenditures The City's total appropriations for its entire operation is $191,580,987 for FY 2005/06 • GENERAL FUND • • TOTAL GENERAL& FIRE SOURCES OF FUND= $49 19 MILLION •Transfer From Other Funds Licenses&Permits • Transient 4 4% 61% Occupancy Tax Property • 15 4% Taxes(Fire Taxes) • 169% • Interest&Rentals • 28% • Charges for Services • 44% • State Subventions '1 58% € ' • • Other Revenues 8 5% - - - ` Sales Tax • 35 6% • • • General & Fire Fund Revenue • Fiscal Year 2005-2006 • SERVICES AMOUNT PERCENT Property Taxes (Fire Taxes) 8,302,000 16 9% • Sales Tax 17,515,000 35 6% • Other Revenues 4,195,000 8 5% • State Subventions 2,860,000 5 8% Charges for Services 2,168,692 4 4% • Interest& Rentals 1,400,000 2 8% • Transient Occupancy Tax 7,600,000 15 4% • Transfer From Other Funds 2,150,000 4 4% Licenses & Permits 3,002,500 6 1% • Total General/Fire Funds 49,193,192 100% • • • • • Page 1-4 • • • CITY MANAGER'S EXECUTIVE SUMMARY, FY 2004-2005 & 2005-2006 • • Summary of General Fund Appropriations (Where the money goes) • TOTAL GENERAL&FIRE APPROPRIATIONS • =$49 08 MILLION • • Capital Improvement Trarfcrs To Other Propcts 184% Fund: 215% • • Genual Government 6% • •• Debt Service 25 7% Public Safety 10 6% • Public Works 39% • Park:&Recreation Housmg,Economic& 65% Comm Dev 73% • • • • GENERAL&FIRE BUDGET-APPROPRIATIONS • Fiscal Year 2005-2006 • SERVICES AMOUNT PERCENT • General Government 8,741,357 17 8% Public Safety 20,562,999 41 9% • Public Works 7,417,600 15 1% • Housing, Economic&Comm Dev 7,134,238 14 5% Parks&Recreation 3,645,100 7 4%• Transfers To Other Funds 1,581,000 3 2% • Total All Funds 49,082,294 100.0% • • • GENERAL FUND (RESERVES) This budget Is based upon an in-depth analysis of actual and projected fund balances, • revenues, and expenditures At the end of each fiscal year, the City may realize • additional revenues or may not spend all of its planned expenditures For every year • since its incorporation, the City has accumulated the revenue excess over expenditures • (net revenue) and reserved ("saved") these funds for future use. For FY 2005/06, staff projects that the City will not need to utilize any reserve funds to balance the budget • The City financial condition remains strong and still maintains over $27,000,000 in • General Fund cash reserves. • REDEVELOPMENT AGENCY • The Palm Desert Redevelopment Agency was established in 1974 for the purpose of • serving as a catalyst for revitalization by creating opportunities for business growth, • jobs, and affordable housing that achieve a balanced and prosperous community • Authorized and organized under the provisions of the California Community Redevelopment Law, the Agency operates pnmarily in four redevelopment project areas • designated by the Agency Board, which is composed of the City Council • • Page 1-5 • CITY MANAGER'S EXECUTIVE SUMMARY, FY 2005-2006 • • To create a balanced, sustainable local economy, Agency staff is applying time and energy toward recruiting and retaining businesses that create excellent employment • opportunities within Palm Desert To that end, the City continues to actively retain and • recruit businesses that can contribute to residents' high quality of life in Palm Desert • The Agency funds its activities through tax increment financing After an area is • designated as a redevelopment project area, the portion of property taxes attributable to • any subsequent increases in property valuation (tax increment) becomes potential • Agency revenue. Depending on the particular Project Area, certain amounts of tax • increments are "passed through" to other taxing agencies for their use In accordance • with state law, the Agency deposits 80% of the tax increment revenue it receives into a Project Fund (used to pay Agency debt) and 20% into a Low/Moderate Income Housing • Fund • For FY 2005/2006, the Agency's major revenue source continues to be derived from • property tax increments. For FY 2005/2006, the Agency will receive $98,534,567 in • revenues (includes transfers in from other funds) • For FY 2005/2006, the Agency's major expenditures go towards the funding of debt • service and capital improvement costs For FY 2005/2006, the Agency is budgeting • $105,652,333 in expenditures • TOTAL REDEVELOPMENT APPROPRIATIONS • =$105 65 MILLION • Transfer To Other Fund: 325k • It Hong,Economic 51k • 116 General Government Sk • • • • Housing Economic 51% • gli. • • • Debt Service 42 Tk • • RDA FUNDS BUDGET - APPROPRIATIONS Fiscal Year 2005-2006 • • SERVICES AMOUNT PERCENT • General Government 3,324,450 3 1% • Housing, Economic 7,374,973 7 0% Debt Service 48,941,913 46 3% • Capital Improvement Projects 15,760,000 14 9% • Transfer To Other Funds 30,250,997 28 6% • Total RDA Funds 105,652,333 100% • Page 1-6 • • • • CITY MANAGER'S EXECUTIVE SUMMARY, FY 2004-2005 & 2005-2006 • The Redevelopment Agency also illustrates its commitment to the Palm Desert • community in fiscal year 2005/06 by budgeting $15,760,000 in capital improvement • projects and $20,874,439 in carryover projects For FY 2005/06 through 2009/10, the • Agency is budgeting $17,765,000 in capital improvement projects (See Capital • Improvement Program for details) • • HOUSING AUTHORITY AND HOUSING FUND • The Housing Authority provides and maintains housing units within the city and related • services for low- and moderate- income families The Housing Authority advocates and provides quality, affordable safe housing, encourages self-sufficiency, and strengthens • community inclusiveness and diversity in housing The Housing Authonty experienced • much activity in fiscal year 2004/05 For fiscal year 2005/06, the Housing Authority is • budgeting $500,000 and Housing Fund is budgeting $8,810,000 in projects. In addition to these projects and programs, the Housing Fund will carry over $24,348,000 for • various activities benefiting low and very low-income families • • CAPITAL IMPROVEMENT PROGRAM (CIP) • This fund accounts for capital improvement projects funded from general, special, and • Redevelopment Agency revenues This fund also provides a reserve to accumulate • funds for projects that could not be funded within the fiscal constraints of a single year • Types of projects funded include annual residential street resurfacing, sidewalk repair, and public facility construction/renovation The proposed five-year capital improvement • program is presented in detail within the budget under the section labeled "Capital • Improvement Projects" and will use the following major funding sources • FUND TYPE FY 2005/06 Percent • • Measure A 5,769,000 17% • General Fund &Equip 452,500 1% • Golf Course Improvements 498,200 1% • Drainage 300,000 1% • Public Safety Grants 117,500 0% • Capital Projects Reserve 9,655,000 29% Art in Public Places 511,900 2% • Redevelopment CIP 6,464,000 19% • Housing 9,315,000 28% • Park & Recreation Related 365,000 1% • TOTAL 33,448,100 100% • • • • • • • Page 1-7 • CITY MANAGER'S EXECUTIVE SUMMARY, 2005-2006 • • In addition to new projects of $33,448,100 for fiscal year 2005-2006, the City, • Redevelopment Agency, and Housing Authority will carry over $65,787,804 for • continuing projects from FY 2004-2005 For the Five-Year CIP, these entities and the Desert Willow Golf Resort are proposing funding projects totaling $109,494,982. • TOTAL CAPITAL IMPROVEMENTS • = $33 448 MILLION • Buildings & • Housing Other Imp • Projects 2% • 28% • • AIPP 2% • • Parks& Rec • 3% Drainage Streets • 1% 64% • • • • • CAPITAL IMPROVEMENT PROJECTS • Fiscal Year 2005-2006 • IMPROVEMENTS AMOUNT PERCENT • Streets 21,680,500 64 8% • Drainage 300,000 0 9% • Traffic Signals - 0 0% • Parks&Recreation 863,200 2 6% Art In Public Places 511,900 1 5% • Housing Projects 9,315,000 27 8% • Buildings&Other Imp 777,500 2 3% • Total CIP FUNDS 33,448,100 100 0% • ENTERPRISE FUND SUMMARY • Desert Willow Golf Resort and the Parkview Office Complex (Commercial Rental Office • Complex) comprise two City enterprise funds These enterprise funds are used to account for operations that are financed and operated in a manner similar to pnvate • business enterprises, where the intent of the governing body is that the costs of • providing goods/services to the general public on a continuing basis be financed • primarily through user charges • The fiscal year 2005/06 budget marks the seventh year of operation for the Desert • Willow North Course (Fire Cliff) and sixth year of operation for the Desert Willow South • Course (Mountain View) For FY 2005/06, staff anticipated that this resort will attain • $8,574,176 in revenues and $7,893,793 in expenditures (excluding depreciation of $804,000), for a net operating profit of$680,383 • Page 1-8 • • • CITY MANAGER'S EXECUTIVE SUMMARY, 2005-2006 • • The Parkview Office Complex is budgeted in FY 2005/06 for an anticipated revenue • stream of $892,128 and expenditures totaling $479,850 (excluding depreciation of • $295,440), for a net operating profit of $412,278 This complex has 100% occupancy rate by the close of FY 2004/05. • • CLOSING REMARKS • This annual budget reflects the City's ongoing dedication to preserving the valued quality of life within the Palm Desert community It accounts for the State's fiscal • condition, City Council goals, the newly revised General Plan, and Citywide objectives. • • The budget process emphasizes long-range planning, budgeting for results, effective • program management, and fiscal responsibility. The City continues its policy of ensuring the allocation of adequate resources in preserving existing assets/programs, • fostenng an efficient and cost-effective government, maintaining the City's stable • financial position, and delivering high quality services to meet the community's needs. • Major Capital Improvement Projects and several promising business, retail and housing • developments will highlight the future However, to ensure that Palm Desert's current • level of high quality municipal services carries on and to continue thoughtful financial • planning, City Staff will utilize all financial management tools available. Along with our history of retaining professional staff and a long-standing presence of strong City • Council leadership, the City continues to be a premier organization among Coachella • Valley cities • • • • • • • • • • • • • • • • • • • • • • Page 1-9 • • • ALL FUND SUMMARY • BUDGET SUMMARY, HIGHLIGHTS, &PAST • ACCOMPLISHMENTS • • • The All Fund Summary section serves as a means to review the entire City, Redevelopment Agency, and • Housing Authonty budgets, highlights significant changes/potential fiscal impacts, and summanzes fiscal year • 2004-05 accomplishments. • NEW PROGRAMS,PROGRAM CHANGES,AND CURRENT PROJECTS: • Fire Services The Cove Communities Cities agreed to contract fire services on a city-by-city basis instead of • as a group • • Police Services Due to the growth increase m the north sphere, current police service contract includes six new • deputies. • New Visitor Center The new Visitor Center will be completed and operated by the City in the new fiscal year • The new facility is located in the Entrada Del Paseo project and will provide additional retail square feet to • display more City merchandise • GENERAL FUND & FIRE FUND • The City of Palm Desert cultivated a sound foundation of General Fund revenues including sales taxes, transient • occupancy taxes, licenses and permits, property taxes, and investment earnings The current year balanced • budget reflects the City's continued goal to enhance and improve the quality of life and safety within the Palm • Desert community • Summary of General & Fire Fund Budgeted Revenues • • Budgeted Budgeted Increase Percent • Category 04-05 05-06 (Decrease) Change • Sales Tax 14,700,000 17,515,000 2,815,000 19% • Transient Occupancy Tax 7,350,000 7,600,000 250,000 3% Licenses,Permits& Charges 4,223,000 5,009,192 786,192 19% • Property Tax 3,850,000 3,952,000 102,000 3% • Interest Earnings& Rental 2,000,000 1,400,000 (600,000) (30%) State Subvention 2,798,000 2,860,000 62,000 2% • Franchise Tax 2,350,000 2,575400 225,000 10% • All Other Revenue 1,770,000 1,820,000 50,000 3% Totals-General Fund 39,041,000 42,731,192 3,690,192 9% • Fire Taxes & Transfer 5,557,000 6,562,000 1,005,000 , 18% • Fire Reserve 662,000 0 (662,000) -100% • Totals-General & Fire 45,260,000 49,293,192 4,033,192 9% • • • • • Page 1-10 0 • • • • ALL FUND SUMMARY • BUDGET SUMMARY,HIGHLIGHTS, &PAST • ACCOMPLISHMENTS • • • Summary of General Fund Budgeted Revenues (continued) • The City's General Fund is projecting an estimated revenue increase of$3.690 million m fiscal year 2005-06, • with considerable growth in sales tax revenues. • Due to the City's popularity and robust economic structure in retail,tourism, and commercial development, a • $2,815,000 increase (19%) in sales tax revenue is being budgeted • • Transient Occupancy Tax (TOT) is the General Fund's second highest revenue source The City is anticipating • a marginal increase in TOT revenue. The City's TOT rate is currently nine percent, one of the lowest rates in the Coachella Valley. As revenues begin to level out, the City may wish to initiate discussions with regard to • increasing the current rate • • Licenses,Permits, and Charges are projected to increase. The increase is pnmanly due to the new permit rates. • In addition, the General Fund is recovering for administrative costs,by charging staff salaries spent administering capital projects • • With the development of new homes, the City anticipates a$102,000 increase (3%) from the prior fiscal year in • property taxes • Investments earning rates have remained low and no economic recovery is anticipated A $600,000 reduction • (-30%) in interest earnings is budgeted from the current year • • State Subventions is projecting a minor increase of$62,000 (2%) from the prior year • With the growth of homes, franchise revenue is projecting an increase of$225,000 (10%) • • In total, the City's General Fund is budgeting$42,731,192 in revenues, which translates to a$3,690,192 • increase(9%) over the prior fiscal year of$39,041,000. • • • • • • • • • • • • Page 1-11 • • • ALL FUND SUMMARY • BUDGET SUMMARY, HIGHLIGHTS, &PAST • ACCOMPLISHMENTS • • • Summary of General & Fire Fund Budgeted Expenditures • Budgeted Budgeted Increase Percent • Category 04-05 05-06 (Decrease) Change • Personnel Service&Benefits 12,716,209 14,093,150 1,376,941 11% • Supplies 655,500 720,100 64,600 10% Other Services,Charges&Transfers 24,685,559 27,499,944 2,814,385 11% • Capital Outlay 319,500 327,500 8,000 3% • Totals-General Fund 38,376,768 42,640,694 4,263,926 11% • Fire Contract 6,562,000 6,441,600 (120,400) -2% Totals 44,938,768 49,082,294 4,143,526 9% 0 Compared to the fiscal year 2004-05 budget,the City's General Fund expenditures are projected to increase by • $4,263,926 million (11%) The Increase in Personnel Service and Benefits expenditures of$1,376,941 is • attributable to an annual cost of living adjustment increase of 4%, a 6% Increase in PERS, and a 3 08% increase • in the City's health plan • The City's Riverside County Shenff and Fire Department public safety contracts represent a considerable • increase in Other Services, Charges, &Transfers expenditures The current year Sheriff's Department contract • includes the following services (1)patrol services, (2) booking fees, (3) facility charges; (4) vehicle mileage, • (5) dispatching services, (6) supplies, (7) contingency funding; and (8)the Police Action Counseling Team (PACT) The total General Fund cost of the Shenff's Department contract is $12,385,599, a 7 71% increase from FY 04-05 This represents 29% of General Fund budgeted expenditures • • The City's General Fund budget includes a transfer out of$1,000,000 to cover the Fire Department short fall Fire Services includes (1) fire fighters, (2)paramedics, (3) fire inspectors, (4)hazardous materials response, (5) • vehicle and building maintenance, and(6) commercial/housmg building plan review The City also contributes to fund the local volunteers that assist in fire and other emergencies The total FY 2005-06 General Fund cost • for Fire Services is budgeted at $6,441,600 • In an effort to maintain superior streets within the community, the City will continue funding its street • resurfacing budget as follows street resurfacmg ($1 3 million), curb, gutters and cross gutters ($200,000), storm drain maintenance ($100,000), striping($150,000), and parking lot resurfacing($100,000) • • The Capital Outlay expenditures increase represents•the replacement of office, safety, and street repair equipment. • Page 1-12 • • • • ALL FUND SUMMARY • BUDGET SUMMARY, HIGHLIGHTS, &PAST • ACCOMPLISHMENTS • • • REDEVELOPMENT AGENCY • The Redevelopment Agency once again demonstrates its commitment to the Palm Desert commumty in fiscal • year 2005-06, via the following proposed projects: • 1. Construction of a Regional Park • 2. Development of Land on El Paseo and Highway 111 (Entrada Del Paseo) • 3. Warner Trail Storm Drain • 4. Desert Willow Lot Pad Stabilization • 5 Fred Waring Drive Street Improvements 6. Remodeling of Palms to Pines Shopping Center • 7. Living Desert Parking Lot Improvements • 8 College of the Desert Swimming Pool Remodeling • 9 Desert Willow Well Site Development 10. Desert Willow Lakes Renovation• 11 Portola Avenue & Whitewater Bridge • 12. Funding of Utility Undergrounding for Major Arterial Roads &Neighborhood Assessments • • The current year budget enhances Palm Desert's reputation as having a leading Redevelopment Agency in the • State by budgeting$6.450 million in capital improvement projects for 2005-06 and $20,874,439 in carryover projects. (See Capital Improvement Program for details). • • CAPITAL IMPROVEMENT PROGRAM • The proposed five-year capital improvement program is presented in detail in the section labeled"Capital Improvement Projects (CIP) " In year one, the City,Redevelopment Agency, and Housing Authority propose • projects totaling$41,043,500 Major proposed projects include the following • • 1 Fred Waring Drive Widening from Phyllis Jackson Lane to Washington Street • 2 Palm Village Apartment Building Construction 3 Portola Avenue/Interstate 10 Interchange Design, Planning, &Right-of-Way Acquisition • 4 Entrada Del Paseo Development • 5 Cook Street from Fred Waring to Frank Sinatra • 6 Monterey Ave/Freeway Loop 7 Corporation Yard Improvements • 8 Mesa View Fire Station Renovation • 9., Drainage^Projects • 10 Installation of Citywide Landscaping Medians • 11 Portola Avenue &Whitewater Bridge • • • • • Page 1-13 • • • ALL FUND SUMMARY • BUDGET SUMMARY, HIGHLIGHTS, &PAST • ACCOMPLISHMENTS • • • In addition to new projects, the City, Redevelopment Agency, and Housing Authonty will carryover • $68,650,079 for continuing projects. For the Five-Year CIP, these entities propose funding totaling $178,145,061. • I ENTERPRISE FUND SUMMARY • The City currently has two enterpnse funds. 1)Desert Willow(A Golf Resort), and 2)the Parkview Office • Complex (A Commercial Rental Office Complex). • Proposed Budget Parkview • For Fiscal Year 2005-2006 Desert Willow Office Complex Revenues • Golf Course Fees 5,672,189 0 • Proshop Fees 909,237 0 • Range Ball Fees 40,350 0 Food&Beverage 1,776,500 0 • Other Income 175,900 4,128 • Rental of Real Property 0 888,000 Total Revenue 8,574,176 892,128 • Expenses • Salaries and Benefits 3,688,206 • Other Services 4,206,287 479,850 Capital Outlay 0 • Total Expenses 7,894,493 479,850 • Net Operating Profit 679,683 412,278 • The fiscal year 2005-06 budget marks the eighth year of operation for the Desert Willow North Course (Fire • Cliff) and seventh year of operation for the Desert Willow South Course(Mountain View) Desert Willow's • budget currently projects a Net Operating Profit of$679,683 before replacement costs of$804,000 The state- • of-the-art clubhouse is fully operational and projected to bnng$2 6 million in revenues • The Parkview Office Complex anticipates a Net Operating Profit of$412,278 before replacement costs of • $295,400 Parkview has increased their base rent to match market demand. Parkview does not expect to • expenence any vacancies for the upcoming year, therefore, the rent revenue budgeted remains constant. Overall • expenses are not anticipated to change significantly • • • • • • • • I Page 1-14 • • • • ALL FUND SUMMARY • BUDGET SUMMARY, HIGHLIGHTS, &PAST • ACCOMPLISHMENTS • • • HOUSING AUTHORITY The Housing Authority experienced much activity m 2004-05 For fiscal year 2005-06,the Housing Authority • has budgeted for$18 310 million in projects that include: • • 1. Development of 18-acre site of single-family/multi-family residential housing for qualified low-and- moderate income households (including carryover$12 386 million) • 2 Laguna Palms Apartments Rehabilitation($2 million) • 3. New Acquisition Rehabilitation and Property Acquisition($5 million), and • 4. Rent, Mortgage, Home Purchase, Home Improvement, and Home Maintenance Assistance for Low-Very • Low-Income Families ($560,000) • In addition to these projects and programs, the Housing Authority will carry over$24 348 million for various • activities benefiting low-and-very-low income families • FISCAL YEAR 2005-06 POTENTIAL BUDGET IMPACTS • Restricted Capital Funds: In the Five-Year Capital Improvement Program, all restricted capital and special • revenue funds are allocated to various projects Any additional projects will require a transfer from the General • Fund,would result in a reduction to the City's unobligated General Fund Reserve • State Budget Crisis The State of California is currently exploring methods to control its deficit Subsequently, • cities and counties may have to sacrifice potential revenue sources for the State to meet its fiscal obligations. • • Future Terrorist Event(s) Key sources of revenue for the City are sales and transit occupancy(TOT) taxes, • therefore, any potential terrorist event(s)may negatively impact tounsm and these revenue streams • FISCAL YEAR 2004-05 BUDGET ACCOMPLISHMENTS • The following is a list of various capital projects, goals, and programs accomplished dunng fiscal year 2004-05 • 1 Palm Desert High School Access Road • • 2 Country Club Median • 3 Paid off Loan from CVAG for three bndges • • 4 Palma Village Neighborhood Park • • 5 Merle Street Sewer • 6 42"d Avenue Sidewalk • • -- —- -- - — - --- — • • • Page 1-15 • • ALL FUND SUMMARY • • BUDGET SUMMARY, HIGHLIGHTS, &PAST ACCOMPLISHMENTS • • • 7. After-School Program • • 8 New Visitor Center • • 9 Fred Wanng Dnve Widening from Deep Canyon to California • 10. Annexation of Palm Desert Greens and Suncrest • • • • • • • • • • • • • • • • • • • • • • • • • • • - - -- - -• • • Page 1-16 0 • • CITY OF PALM DESERT ALL FUND BUDGET SUMMARY • 6/3012005 2005-2006 6/30/2006 • FUND Beginning InterFund Transfers Ending • Description Balance Revenues In (Out) Expenditures Balance General Fund 27,000,000 41,581,192 1,150,000 (1,581,000) 41,059,694 27,090,498 • Fire Fund 2,645,000 5,462,000 1,000,000 6,441,600 2,665,400 Total General&Fire Fund 29,645,000 47,043,192 2,150,000 (1,581,000) 47,501,294 29,755,898 • Special Revenue Funds • Traffic Safety - 205,000 (205,000) - - • Gas Tax - 895,000 (895,000) - - Measure A 2,400,000 3,391,850 5,769,000 (27,150) • Housing Mitigation Fee - 32,500 (32,500) - - CDBG Block Grant 50,000 430,000 480,000 • New Construction Tax - 350,000 - 350,000 Drainage Facility 4,900,000 79,000 4,979,000 • Park and Recreation - 68,400 - 68,400 Signalization 300,000 44,300 365,000 (20,700) • Waste Recylang Fees 4,375,000 600,000 (50,000) 545,600 4,379,400 Public Safety - 117,500 117,500 - • Air Quality Management 100,000 52,000 19,000 133,000 City Wide Business Promo - 51,000 - 51,000 - • Art in Public Places 1,500,000 215,000 (7,600) 755,200 952,200 AIPP Maintenance Fund 200,000 3,000 7,600 60,000 150,600 • Child Care Program - - - - • Golf Course Maint/Improvements 2,700,000 337,306 498,200 2,539,106 Retiree Health 7,600,000 828,000 250,000 8,178,000 • Special Assessment Tab - - - El Paseo Merchants 30,000 215,000 215,000 30,000 • Landscape&Lighting Zones 267,600 336,404 48,000 349,785 302,219 Business Improvement District 20,000 180,667 - 170,548 30,119 • Capital Projects Funds • 2010 Plan Reserves 3,300,000 6,519,700 9,655,000 164,700 Drainage 2,800,000 59,000 300,000 2,559,000 • Parks - 190,600 - 190,600 Signalization - 2,100 - 2,100 • Library Maintenance 259,000 - 320,000 250,000 329,000 Buildings Maintenance 3,100,000 - - 3,100,000 • Town Center Parking Lot - - - • Enterprise Funds • Parkview Office Complex 1,500,000 892,132 775,290 1,616,842 Equipment Replacement Fund 3,000,000 213,000 125,000 3,088,000 • Desert Willow Golf Course 1,000,000 8,574,176 - 8,697,793 876,383 Debt Service Funds• Assessment District 83-1 25,000 25,000 • Assessment District 84-1 r 700,000 - (298,265) 22,200 379,535 Assessment District 87-1 200,000 159,305 (136,305) 22,800 200,200 • Assessment District 92-1 100,000 7,037 (5,437) 1,600 100,000 Assessment District 94-1A 200,000 7,301 (3,351) 3,950 200,000 • Assessment District 94-1 B - - - - Assessment District 94-2 160,000 120,533 (107,433) 13,100 160,000 • Assessment District 94-3 89,000 111,098 (99,598) 11,500 89,000 Canyons at Bighorn 98-1 36,000 247,884 - 247,884 36,000 0 Community Facility 91-1(1992) 1,545,000 2,013,568 (1,984,886) 28,682 1,545,000 Assessment District 01-01 90,000 215,580 (182,180) 18,400 105,000 • Palm Desert Financing Auth-RDA 2,400 - 17,894,967 17,897,367 - • Palm Desert Financing Auth-City 202,851 - 2,816,922 3,019,773 - • Redevelopment Agency Funds Capital Project Area#1 11,000,000 175,000 8,807,050 2,367,950 • Capital Project Area#2 4,800,000 50,000 - 551,400 4,298,600 Capital Project Area#3 1,800,000 35,000 - 180,000 1,655,000 • Capital Project Area#4 7,505,000 150,000 - 236,000 7,419,000 Debt Service#1 23,000,000 38,346,013 - (16,722,170) 17,234,902 27,388,941 • Debt Service#2 5,800,000 13,202,628 (5,036,515) 6,938,668 7,027,445 • Debt Service#3 2,100,000 2,179,196 - (724,737) 1,346,889 2,207,570 Debt Service#4 1,800,000 9,292,610 (3,462,762) 5,527,087 2,102,761 • Housing Set-Aside 13 400,000 150,000 12,385 530 (4,301,813) 10,470,800 11,162,917 Housing Authority7,100,000 4,673,623 - 6,214,173 5,559,450 • GRAND TOTAL ALL FUNDS 150,701,851 142,849,203 35,836,019 (35,836,552) 155,744,435 137,756,086 • Page 1-17 • • Where The Money Comes From • • • TOTAL CITY SOURCES OF FUNDS • = $178.6 MILLION Plus Reserves of$12 9 Million • Other State Subventions • Revenues/Reimb 2% • /Transfers Charges for Services • ' ' 1 2% • • Interest & Rental' • �i 5% • • Transient • �� —_,__ Occupancy Tax 4% • • Sales Tax Licenses & Permits • 11% 1% • • • • Property Taxes • 5% Tax Increment • 35% • • All FUNDS BUDGET - REVENUES • Fiscal Year 2005-2006 • SERVICES AMOUNT PERCENT Property Taxes 8,302,000 4 6% • Tax Increment 61,765,147 346% • Sales Tax 19,858,250 11 1% • Other Revenues/Reimb/Transfer. 44,745,396 25 0% State Subventions 4,232,500 2 4% • Charges for Services 21,728,974 12 2% • Interest& Rentals 9,102,955 5 1% Transient Occupancy Tax 7,600,000 4 3% • Licenses&Permits 1,350,000 0 8% • Total All Funds 178,685,222 100% • • • • • • Page 1-18 • • • • • Where The Money Goes • • • • TOTAL APPROPRIATIONS • = $191 5 MILLION • Capital Improvement Transfers To Other • Projects 18 4% Funds 21 5% • • • • „ -- " . General • Government 6% • • • �t . � • :bt Service 25 7% • \ Y Public Safety 10 6% • -�l • Public Works 3 9% • Parks & Recreation Housing, Economic • 65% 7 3% • • • All FUNDS BUDGET-APPROPRIATIONS Fiscal Year 2005-2006 • SERVICES AMOUNT PERCENT • General Government 12,366,807 6 5% Public Safety 20,562,999 10 7% • Public Works 7,937,933 4 1% • Housing, Economic&Comm Dev 17,097,401 8 9% Parks& Recreation 12,342,893 6 4% • Debt Service 52,331,802 27 3% • Capital Improvement Projects 33,101,600 17 3% • Transfers To Other Funds 35,839,552 18 7% Total All Funds 191,580,987 100.0% • • • • • • • • Page 1-19 • CITY OF PALM DESERT ALL FUND SUMMARY-REVENUES BY CATEGORY FY 05-06 • FUND Permits& Inter-Govt Charges Interest Interfund Other Total • Description Taxes Fees Revenues for Svcs &Rentals Transfers Financing Budget • General Fund 33,242,000 1,300,000 2,860,000 2,779,192 1,400,000 1,150,000 - 42,731,192 Fire Fund 4,800,000 662,000 1,000,000 6,462,000 • Total General&Fire Funds 38,042,000 1,300,000 2,860,000 3,441,192 1,400,000 2,150,000 - 49,193,192 0 Special Revenue Funds Traffic Safety 200,000 5,000 205,000 • Gas Tax 881,000 14,000 895,000 • Measure A 2,343,250 - 1,000,000 48,600 3,391,850 Housing Mitigation Fee 30,000 2,500 32,500 • CDBG Block Grant 425,000 5,000 - 430,000 Public Safety Grant 16,500 100,000 1,000 117,500 • New Construction Tax 300,000 50,000 350,000 Drainage Facility 50,000 29,000 79,000 • Park and Recreation 50,000 - 18,400 68,400 Signalization 40,000 4,300 44,300 • Waste Recylcing Fees 550,000 50,000 600,000 • Air Quality Management - 50,000 2,000 52,000 City Wide Business Promo 50,000 1,000 51,000 • Art in Public Places 200,000 - 15,000 215,000 AIPP Maintenance 3,000 7,600 10,600 • Child Care Program - Golf Course Maintenance 332,306 5,000 337,306 • Retiree Health 418,000 410,000 828,000 Special Assessment Tab - • El Paseo Merchants 215,000 215,000 • Landscape&Lighting Zones 336,404 - 48,000 384,404 Business Improvement District 180,667 180,667 • Capital Projects Funds 2010 Plan Reserves - 6,360,000 159,700 6,519,700 • Drainage 59,000 59,000 • Parks 190,600 190,600 Signalization 2,100 2,100 • Library Maintenance 320,000 320,000 Buildings Maintenance - • Enterprise Funds • Parkview Office Complex - 892,132 892,132 • Equipment Replacement Fund 213,000 213,000 Desert Willow Golf Course 8,574,176 - 8,574,176 • • Debt Service Funds • Assessment Distnct 83-1 - - - - Assessment Distnct 84-1 r - - - - • Assessment Distnct 87-1 159,305 - - 159,305 Assessment District 92-1 7,037 - - 7,037 • Assessment Distnct 94-1A 7,301 - - 7,301 Assessment District 94-1 B - - - • Assessment Distnct 94-2 120,533 - - 120,533 Assessment Distnct 94-3 111,098 - 111,098 • Assessment Distnct 98-1 247,884 - 247,884 Community Facility 91-1(1992) 2,013,568 - 2,013,568 • Assessment Distnct 01-01 215,580 215,580 • Palm Desert Financing Auth-RDA - 17,894,967 17,894,967 Palm Desert Financing Auth-Cit - - 2,816,922 2,816,922 • Redevelopment Agency Funds • Capital Project Area#1 - 175,000 - - 175,000 Capital Project Area#2 - 50,000 - 50,000 • Capital Project Area#3 35,000 - 35,000 Capital Project Area#4 150,000 - 150,000 • Debt Service#1 37,242,713 753,300 350,000 38,346,013 • Debt Service#2 13,112,628 90,000 - 13,202,628 Debt Service#3 2,152,196 27,000 2,179,196 • Debt Service#4 9,257,610 35,000 9,292,610 Housing Set-Aside 150,000 12,385,530 12,535,530 • Housing Authority 4,673,623 - 4,673,623 GRAND TOTAL ALL FUNDS 106,434,774 1,350,000 4,232,500 21,728,974 9,102,955 35,836,019 - 178,685,222 • Page 1-20 • • • CITY OF PALM DESERT • ALL FUND SUMMARY - REVENUES BY CATEGORY FY 05-06 • FUND 2003-2004 2004-2005 2004-2005 2005-2006 % Increase • Description Actual Adopted Projected Requested In Budget • Property Taxes 3,369,710 3,400,000 3,470,000 3,502,000 3% • RDA Gross Tax Increment 55,994,780 56,289,860 59,243,000 61,765,147 10% Special Assessments 7,589,029 7,445,792 6,885,400 6,542,087 -12% • Fire Tax 1,432,894 1,900,000 1,700,000 1,900,000 0% • Developer Fees 2,008,558 2,620,000 4,445,000 1,742,290 -34% • Property Transfer Tax 870,415 450,000 600,000 450,000 0% Timeshare Mitigation Fee 392,988 750,000 500,000 500,000 -33% • Sales Tax 17,399,336 16,975,000 18,200,000 19,858,250 17% • Transient Occupancy Tax 7,609,173 7,350,000 7,400,000 7,600,000 3% Franchises 2,417,856 2,350,000 2,475,000 2,575,000 10% • Other Taxes 48,869 - - - • Total Taxes 99,133,608 99,530,652 104,918,400 106,434,774 7% • Business License 1,036,876 1,050,000 1,050,000 1,150,000 10% • License & Permits 1,053,905 932,500 1,054,925 1,300,000 39% • Total Permits & Fees 2,090,781 1,982,500 2,104,925 2,450,000 24% • Gas Tax 885,983 930,000 905,000 931,000 0% Motor Vehicle In Lieu 2,047,260 2,798,000 2,798,000 2,860,000 2% • Grants & Subventions 297,021 1,356,400 1,016,400 441,500 -67% • Intergovermental Revenues 3,230,264 5,084,400 4,719,400 4,232,500 -17% • Miscellaneous Charges - - - - • Fines & Foretures 306,630 200,000 480,000 200,000 0% • Reimbursement Other 2,129,900 10,229,500 977,500 11,233,084 10% Other Revenue 961,914 1,431,712 1,082,010 670,000 -53% • Golf Course Revenue 7,967,619 8,081,900 8,250,832 8,525,890 5% • Charges for Services 11,366,063 19,943,112 10,790,342 20,628,974 3% • Interest Revenue 4,843,229 4,050,500 4,689,709 2,659,026 -34% • Rents 8,509,079 6,152,533 1,443,100 6,443,929 5% Total Interest& Rents 13,352,308 10,203,033 6,132,809 9,102,955 -11% • • Sale of Assets 1,728,522 - 408,000 - Interfund Transfers 100,597,321 39,818,031 43,281,283 35,836,019 -10% • Bond Proceeds/Advance/Note 74,219,388 - 141,873 - • Total Other Financing 176,545,231 39,818,031 43,831,156 35,836,019 -10% • GRAND TOTAL ALL FUNDS 305,718,255 176,561,728 172,497,032 178,685,222 1% • • • • • • • • • • • Page 1-21 • • All Fund "` evenue Comparison • • • • • 90,000,000 • • • • • • • • 60,000,000 • 111 • • • • • f 30,000,000 . • I • • • • • • 1 • Actual Adopted Projected Requested 2003-2004 2004-2005 2004-2005 2005-2006 • ❑Interest&Rents 13,352,308 10,203,033 6,132,809 9,102,955 • ❑Charges for Services 11,366,063 19,943,112 10,790,342 20,628,974 • ❑Intergovermental 3,230,264 5,084,400 4,719,400 4,232,500 O Other Taxes 7,171,580 8,070,000 9,720,000 7,167,290 • ❑Special Assessments 7,589,029 7,445,792 6,885,400 6,542,087 • 0 Transient Occupancy Tax 7,609,173 7,350,000 7,400,000 7,600,000 • 0 Sales Tax 17,399,336 16,975,000 18,200,000 19,858,250 ❑Property Taxes 3,369,710 3,400,000 3,470,000 3,502,000 • • • • Page 1-22 • • CITY OF PALM DESERT • ALL FUND EXPENDITURES SUMMARY "'FUND 2003-2004 2004-2005 2004-2005 2005-2006 •Description Actual Budget Projected Requested • Salanes- Full Time 8,689,264 9,202,349 8,294,921 9,953,900 IP Salanes- Part Time - - - - •Meeting Compensation 73,226 75,410 75,865 79,450 • Overtime 78,451 83,600 77,000 82,400 Retirement Contnbution 1,511,852 1,122,361 1,767,088 1,776,600 •Benefits 3,142,977 4,366,189 3,591,444 4,249,900 • Total Personnel&Benefits 3' 95 i_0e. : t,909 t:' - 806 3i :ran•X,M,Ii4 •Office Supplies 181,043 175,300 208,478 230,500 Other Supplies 125,050 186,000 179,800 189,500 ▪ Supplies-Automotive 74,201 92,200 82,000 90,100 •Maintenance Supplies 154,787 208,000 141,100 216,000 • Total Supplies rt. 535 t:1'-. : te:661500% 69v1f378 ,?r2600� •Police Contract Services 10,456,157 11,621,700 11,396,000 12,468,599 Fire Contract Services 2,346,032 6,562,000 6,562,000 6,441,600 �LegalServices 564,156 824,000 524,588 759,000 •Auditing Services 185,711 161,000 175,086 199,000 Rental 86,426 94,500 91,500 94,500 W Utilities 1,482,130 1,909,119 1,322,872 1,939,957 •Special Programs 162,588 201,400 193,050 390,500 Travel & Meeting Costs 385,957 497,300 419,154 553,020 W Pnnting & Duplicating 202,926 250,608 284,457 258,560 •Subscriptions& Publications 55,978 71,100 67,079 72,900 Dues 135,087 131,800 163,868 163,050 W Postage& Freight 125,727 158,000 139,971 158,244 •Telephone 135,376 156,000 142,100 161,380 Temporary Help-Contract 172,765 187,000 145,302 155,000 Repair& Maintenance 3,658,689 4,890,017 7,047,772 6,399,233 •Insurance(Liab/W C/Fire) 81,696 522,500 564,894 573,750 Miscellaneous Other Charges 4,710,365 3,289,955 2,185,567 3,820,408 W Outside Agency Funding 1,168,508 1,592,500 2,183,522 1,223,557 •Advertising & Promotion 1,805,315 1,777,969 1,932,106 2,135,512 Professional Services-Contract 5,437,351 6,617,815 6,200,142 8,034,052 w State ERAF Payment 2,113,709 2,113,710 4,572,133 3,887,133 • Pass-Through Payment to Agencies 21,937,583 21,835,771 23,602,118 25,258,413 Principal Expense 8,157,707 6,433,000 2,477,000 7,189,000 w Interest Expense 14,846,345 14,224,500 1,603,847 13,955,624 •Golf Course Expenses 8,723,827 8,466,277 8,556,349 9,135,993 • Total Other Services& Charges 4 4 891t987111, ;`_ 94;589t 1 6 2155, 21, Z. ,,*;',51*195,427,9,8.511 •Capital Outlay-AutosNehicles - - 310,036 125,000 Capital Outlay-Equipment 502,182 297,500 277,613 292,900 •Capital Outlay-Buildings - 5,000 5,000 5,000 w Capital Outlay- Improvements 27,187,456 41,188,528 35 21 p5,825 33,025,200 • Total Capital Outlay L ,_ .,6 sto_stus2 491,s 8 $6157;0478 -33 " 00 • Refund Escrow Agent 44,001,157 - •Interfund Transfers Out 100,597,323 35,866,896 42,764,199 35,836,552 •Bond/Loan/Note Proceeds - - - Total Other Financing Uses 98,4$11 ` AY44 -35 66 42:764aff,, ' ..36g36 2 • &GRAND TOTAL ALL FUNDS 275,872,494 187,458,874 176,304,850 191,580,987 I • Page 1-23 • CITY OF PALM DESERT • ALL FUND SUMMARY-EXPENDITURES BY CATEGORY FY05/06 • FUND Personnel Charges Capital Interfund Total Description &Benefits Supplies for Services Outlay Transfers Budget • General Fund** 14,093,150 720,100 25,918,944 327,500 1,581,000 42,640,694 • Fire Fund 6,441,600 6,441,600 Total General&Fire Fund 14,093,150 720,100 32,360,544 327,500 1,581,000 49,082,294 • Special Revenue Funds • Traffic Safety 205,000 205,000 Gas Tax 895,000 895,000 • Measure A - 5,769,000 5,769,000 Housing Mitigation Fee 32,500 32,500 • CDBG Block Grant 480,000 480,000 Public Safety 117,500 117,500 • New Construction Tax - - - • Drainage Facility - - Park and Recreation 365,000 365,000 • Signalization - - - Waste Recylcing Fees 60,600 485,000 50,000 595,600 • Air Quality Management 19,000 19,000 • City Wide Business Promo" 51,000 - 51,000 Art in Public Places 116,800 - 126,500 511,900 7,600 762,800 • AIPP Maintenance Fund 60,000 60,000 Child Care Program - - • Golf Course Maintenance - 498,200 498,200 Retiree Health** 250,000 250,000 • Special Assessment Tab - El Paseo Merchants - 215,000 215,000 • Landscape&Lighting Zones 349,785 349,785 Business Improvement District 170,548 - 170,548 • Capital Projects Funds 2010 Plan Reserves" - 9,655,000 9,655,000 • Drainage 300,000 300,000 • Parks - - Signalization - • Library Maintenance** 250,000 250,000 Buildings Maintenance" - • Homme/Adams Park Trust Fund - - Enterprise Funds • Parkview Office Complex 775,290 775,290 Equipment Replacement Fund** 125,000 125,000 • Desert Willow Golf Course 8,697,793 8,697,793 Debt Service Funds • Assessment District 83-1 - - - • Assessment District 84-1 r 22,200 298,265 320,465 Assessment Distnct 87-1 22,800 136,305 159,105 • Assessment Distnct 92-1 1,600 5,437 7,037 Assessment Distnct 94-1A 3,950 3,351 7,301 • Assessment Distnct 94-1 B - - Assessment Distnct 94-2 13,100 107,433 120,533 • Assessment Distnct 94-3 11,500 99,598 111,098 Community Facility 91-1(1992) 28,682 1,984,886 2,013,568 • Canyons at Bighorn 98-1 247,884 - 247,884 Assessment District 01-01 18,400 182,180 200,580 • Palm Desert Financing Auth-RDA 17,897,367 17,897,367 Palm Desert Financing Auth-City 3,019,773 3,019,773 • Redevelopment Agency Funds • Capital Project Area#1 902,400 5,000 1,510,650 6,389,000 8,807,050 Capital Project Area#2 476,400 75,000 551,400 • Capital Project Area#3 180,000 - 180,000 Capital Project Area#4 236,000 - 236,000 • Debt Service#1 17,234,902 16,722,170 33,957,072 Debt Service#2 6,938,668 5,036,515 11,975,183 • Debt Service#3 1,346,889 724,737 2,071,626 Debt Service#4 - 5,527,087 3,462,762 8,989,849 • Housing Set-Aside 719,300 1000 935,500 8,815,000 4,301,813 14,772,613 Housing Authonty - 5,714,173 500,000 6,214,173 • GRAND TOTAL ALL FUNDS 16,142,250 726,100 105,427,985 33,448,100 35,836,552 191,580,987 • FY04/05 BUDGET 14,849,909 661,500 94,589,541 41,491,028 35,866,896 187,458,874 • %CHANGE FROM PRIOR YR 9% 50% 11% -19% 0% 2% • Page 1-24 • • • • All Fund Expenditures Comparison • • • • 160,000,000 • • • 140,000,000 • • • 120,000,000 • • • 100,000,000 Pc: i.•;t f • • 80,000,000 • I. • • 60,000,000 11 • 40,000,000 • • 20,000,000 1 , t ■�'� • • • 0 -... • Actual Adopted Projected Requested 2003-2004 2004-2005 2004-2005 2005-2006 • OCapital Outlay 28 105 052 41 491 028 36 570 478 33448,100 O Other Services&Charges 21 732 127 20 371 461 17 584 249 23 734,471 • O Professional Services-Contract 5 437,351 6 617 815 6 200 142 8 034 052 • ❑Fire Contract Services 2 346 032 6 562 000 6 562 000 6 441 600 O Police Contract Services 10 456 157 11 621 700 11 396 000 12,468,599 • 0 Pass-Through Payment to Agencies 21 937 583 21 835 771 23 602 118 25 258,413 I l Repair and Maintenance 3658689 4890017 7047772 6399233 • O Principal Expense 14 846 345 14 224 500 1 603 847 13 955 624 • 0 Interest Expense 8 723 827 8 466 277 8 556 349 9 135 993 O Supplies 535,081 661 500 611378 726 100 • O Personnel&Benefits 13 495 770 14 849 909 13 806 318 16 142,250 • • • • Page 1-25 • • CITY OF PALM DESERT • Schedule of Authorized Staff Positions and Salary • FISCAL YEAR 2003-2004 TO 2005-2006 • Y 003'- 004 ' 2004=2005 2005°2006 Cstiad esi • $und/Divis2on P - ,F."' - „p 7 F, _ , _BAT _ , Requested - • General Fund City Council - 5 - 5 5 - • City Clerk 5 - 5 - 4 - (1) City Manager 5 - 5 - 5 - - • Community Services 11 - 11 - 13 - 2 Finance 12 - 12 - 13 - 1 • Human Resources 6 - 6 - 4 - - Data Processing 5 - 6 - 7 - 1 Development Services 4 - 4 - 5 - 1 • Police/Crossing Guards 8 - - - Public Works Administration 21 - 21 - 22 - 1 • Public Works Streets 14 - 14 - 16 - 2 P W -Building 8 Operation Maint 4 - 4 - 4 - - • Building&Safety 16 - 16 - 16 - - Code Inspection 6 6 6 - • Business Support - - - - - - - Planning 8 Community Dev 8 - 8 - 7 - (1) • P W -Clvic Center Park 7 - 7 - 5 - - • Visitors Information Center 3 - 3 - 5 - - Landscaping Services 6 - 6 - 6 - - • Total General Fund 133 13 134 5 138 5 6 Art in Public Places Fund 1 - 1 - 3 - - • Redevelopment Agency Fund 11 - 12 - 12 - - • Housing Authority 7 7 7 - • Total All Funds 152 13 154 5 160 5 6 • • Fiscal Year 2005-2006 • AUTHORIZED STAFF • Code Inspection Budding&Safety 1"° •Plaiwng&Comm Dev P W Budding&Operation Mamt - • I P W Parks 3% Public Works Streets Visitors lnfonnai on Center • Landscaping Senses • Art in Public Places Fund • • • �� • Public Works Administration . \`� _J Rede.elopment Agency Fund \ Housing Authonty • 4 • °n Development Sen ices Ory Ccmimi • 3°. / ,. --.., • Data Processing Commumry AHays/Crty Clerk • 2 4°0 City Manager ° Humor Resources • 3°, hinanu Community Svn ices 8% 8% • • Page 1-26 • • • • CITY OF PALM DESERT • FISCAL YEAR 2005-2006 • APPROPRIATIONS LIMIT CALCULATION • • Article XIII B of the California Constitution requires adoption of an annual appropriation limit The onginal base • year limit was adopted in FY 1978-79 and has been adjusted annually for increase by a factor comprised of the • percentage change in population combined with either the percentage change in California per capita personal income or the percentage change in local assessment roll due to the addition of local nonresidential new • construction The changes in the local assessment roll due to additional local nonresidential new construction for current and prior periods have not been available from the County Assessor's office • The November, 1988 voters approved Proposition R which increased the limit to$25,000,000 It expired in • November, 1992 The FY 1993-94 limit was calculated with pnor years re-calculated to reflect the expiration of the • $25,000,000 limit • AMOUNT SOURCE • • A. 2004-05 APPROPRIATION LIMIT 63,182,648 PRIOR YEAR'S CALCULATION • B ADJUSTMENT FACTORS • 1 POPULATION % POPULATION%CHANGE 8 05 STATE DEPT OF FINANCE • POPULATION CONVERTED TO RATIO (8 05+100)/100 1 0805 CALCULATED • • 2 INFLATION% USING % CHANGES IN CALIF PER CAPITA PERSONAL INCOME • PER CAPITA %CHANGE 5 26 STATE DEPT OF FINANCE • PER CAPITA CONVERTED TO RATIO (5 26+100)/100 1 0526 CALCULATED • 3 CALCULATION OF FACTOR FOR FY 05-06 1 1373 B1*B2 • • C 2005-06 APPROPRIATIONS LIMIT BEFORE ADJUSTMENTS 71,859,793 B3*A • • D OTHER ADJUSTMENTS 0 CALCULATED • • E 2005-2006 APPROPRIATIONS LIMIT 71,859,793 C+D • F APPROPRIATIONS SUBJECT TO LIMIT 34,145,714 CALCULATED • • G jOVER/(UNDER)LIMIT 37,714,079 F-E • • • • • • • • • • Page 1-27 • • • Debt Summary • • Debt Summary Debt Outstanding The debt summary section of the budget is intended to Assessment Districts • provide an overview of the City's debt capacity and provide Amount Amount • a listing of outstanding debt,including bond repayment Assessment Date Amount Outstandmg Outstanding • schedules District Debt Issued Issued FY04-05 FY05-06 2003 Revenue 4,423,000 4,413,000 4,270,000 • The City of Palm Desert does not expect to incur additional Refunding of 94-2,94-3 01-01 • indebtedness for general government operations over the 1995 Revenue 9/95 7,540,000 1,185,000 760,000 next five years All capital improvements will paid on a pay- Refundmg of 83-1, 84-1,87-1 • as-you-go basis and through the use of developer fees The 1997 Revenue 12/97 30,915,000 20,070,000 19,200,000 Palm Desert Redevelopment will be issumg new debt for Refundmg of 92-1,94-1, 91-1A&B • various projects area's required capital improvements 98-1 Reassessmt 2,955,000 2,955,000 2,320,000 • Acquisition,Construction • Debt Capacity The City has a legal debt limitation not to exceed 15%of the TOTAL $28,623,000$26,550,000 • net assessed valuation of taxable property within City • boundaries As mdicated by the chart below,the City's legal The following table presents outstanding debt for the City's debt margm is$1 295 Billion Redevelopment Agency • Computation of Legal Debt Margin • for Fiscal Year Ending June 30,2005 Debt Outstanding • Redevelopment Agency Net Assessed Value $8,633,927,788 Amount Amount • Redevelopment Date Amount Outstanding Outstanding • Debt Lumt(15%of Net Assessed Value)$1,295,089,100 Agency Debt Issued Issued FY04-05 FY05-06 Project Area#1 • General Obligation Bonds Outstanding 97 Refunding 7/97 71,955,000 61,800,000 59,540,000 • June 30,2005 None 02 Refunding 3/02 22,070,000 22,070,000 22,070,000 03 Series TAB 8/03 19,000,000 19,000,000 19,000,000 • 04 Refunding 6/04 24,945,000 24,945,000 24,450,000 • Bonds Not Subject to Limit: Project Area#2 Special Assessment District Bonds 95 Series TAB 6/95 4,090,000 3,940,000 3,905,000 • 02 Series TAB 7/02 17,310,000 16,665,000 16,000,000 • 03 Series TAB 3/03 15,745,000 15,745,000 15,745,000 Fiscal Policy Project Area#3 • The City prefers to use special assessment,revenue,or other 03 Series TAB 8/03 4,745,000 4,590,000 4,500,000 • self supporting bonds instead of general obligation bonds Project Area#4 97 Series TAB 3/98 11,020,000 10,595,000 10,370,000 • 01 Series TAB 11/01 15,695,000 15,395,000 15,235,000 • Rousing Fund Outstanding Debt 95 Series TARB 8/95 6,305,000 2,900,000 2,375,000 • The table below presents debt information for Assessment 98 Series TARB 1/98 48,760,000 46,235,000 45,670,000 Districts These are not direct obligations of the City and the 02 Series TARB 12,100,000 11,865,000 11,625,000 • data is provided for informational purposes only • Note Payable • Advances from City 32,785,480 32,785,480 32,785,480 • TOTAL $288,530,480$283,270,480 • • • • • • Page 1-28 • • • PALM DESERT ESTIMATED REVENUES, Exhibit 1 • • Actual Adopted Projected Budget • CATEGORY j FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 • General Fund. 1 Sales tax 15,138,424 14,700,000 15,900,000 17,515,000 • 2 Transient occupancy tax 7,609,173 7,350,000 7,400,000 7,600,000 • 3 Property tax 3,369,710 3,400,000 3,470,000 3,502,000 • 4 Interest 1,144,490 2,000,000 1,903,000 1,400,000 5 Transfers in 1,092,475 1,100,000 1,100,000 1,150,000 • 6 Franchises 2,417,856 2,350,000 2,475,000 2,575,000 • 7 State subventions(VLF) 2,085,628 2,798,000 2,798,000 2,860,000 • 8 Building&grading permits 1,053,904 932,500 1,054,925 1,300,000 • 9 Reimbursements 2,650,092 1,840,500 1,177,500 1,506,692 10 Business license tax 988,246 1,000,000 1,000,000 1,100,000 • 11 Timeshare mitigation fee 392,988 450,000 500,000 500,000 • 12 Plan check fees 786,486 570,000 570,000 602,500 • 13 Property transfer tax 870,415 450,000 600,000 450,000 14 Other revenues 267,338 670,000 670,000 670,000 • Totals General Fund 39,867,225 39,611,000 40,618,425 42,731,192 • • Fire Tax Fund • 1 Structural Fire Tax 2,426,679 2,900,000 2,900,000 2,900,000 2 Prop A Fire Tax 1,432,894 1,900,000 1,700,000 1,900,000 • 3 Reimbursements - 662,000 662000 662,000 • 4 Interfund Transfers In 726,605 1,100,000 1,100,000 1,000,000 • TOTAL FIRE AND GENERAL FD 44,453,403 46,173,000 46,980,425 49,193,192 • • • • • • • • • • • • • • • • • • • Pagel-29 • • PALM DESERT ESTIMATED REVENUES, Exhibit 1 • • Actual Adopted Projected Budget • CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 • Gas Tax Fund* • 1 Gas Tax 834,570 880,000 862,500 880,000 • 2 Interest 5,375 15,000 7,500 15,000 • Total Gas Tax 839,945 895,000 870,000 895,000 • Traffic Safety Fund. • 1 Vehicle Fines 159,252 200,000 200,000 200,000 • 2 Interest 1,114 5,000 2,000 5,000 • Total Traffic Safety Fund 160,366 205,000 202,000 205,000 • Measure A Fund: • 1 Sales Tax 2,260,912 2,275,000 2,300,000 2,343,250 0 2 Reimbursements 1,092,170 - - 1,000,000 • 3 Interest 60,652 70,000 82,300 48,600 Total Measure A Fund 3,413,734 2,345,000 2,382,300 3,391,850 • • Housing Mitigation Fund • 1 Development Fee 232,209 30,000 150,000 30,000 • 2 Interest 1,561 2,500 1,750 2,500 Total Housing Mitigation Fund 233,770 32,500 151,750 32,500 • • CDBG Block Grant Fund • 1 CDBG Block Grant 121,424 400,000 400,000 400,000 2 Reimbursements 88,330 80,000 25,000 • 3 Interest 5,250 7,300 5,000 • Total CDBG Fund 215,004 400,000 487,300 430,000 • Public Safety Grant Fund • 1 Federal Grants - 32,000 12,000 15,000 • 2 State Grants 103,666 100,000 100,000 100,000 • 3 CityMatching Contribution 2,814 6,400 6,400 1,500 • 4 Interest 765 1,000 1,000 1,000 Total Public Safety Fund 107,245 139,400 119,400 117,500 • • • New Construction Tax Fund 1 Development Fee 477,694 200,000 400,000 300,000 • 2 Reimbursements - - • 3 Interest 61,388 80,000 89,426 50,000 0 Total New Construction Fund 539,082 280,000 489,426 350,000 • • • • • Page 1-30 • • • • PALM DESERT ESTIMATED REVENUES, Exhibit 1 • • Actual Adopted Projected Budget • CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 • Drainage Facility Fund 1 Development Fee 212,188 50,000 350,000 50,000 • 2 Reimbursements • 3 Interest 62,317 90,000 121,333 29,000 • Total Drainage Facility Fund 274,505 140,000 471,333 79,000 • Park&Recreation Fund: • 1 Development Fee 78,906 30,000 1,100,000 50,000 • 2 Reimbursements 3,500 - • 3 Interest 26,952 2,000 40,456 18,400 Total Park&Recreation Fund 109,358 32,000 1,140,456 68,400 • • SIgnalization Fund: • 1 Development Fee 52,317 10,000 45,000 40,000 2 Reimbursements 100,163 - • 3 Interest 13,393 1,000 7,901 4,300 • Total Slgnalization Fund 165,873 11,000 52,901 44,300 • Waste Recycling Fund• 1 Waste Recycling Fee 548,544 500,000 550,000 550,000 • 2 Reimbursements 46,447 - 100,000 • 3 Interest 47,165 50,000 68,000 50,000 • Total Waste Recycling Fund 642,156 550,000 718,000 600,000 • Air Quality Management Fund: • 1 Air Quality Fee 51,413 50,000 50,000 50,000 • 2 Reimbursements - 3 Interest 1,304 1,000 1,959 2,000 • Total Air Quality Fund 52,717 51,000 51,959 52,000 • • City Wide Business Prom. Fund • 1 Business License-$1 Day Use Fee(COD) 48,630 50,000 50,000 50,000 2 Reimbursements - • 3 Interest 503 1,000 820 1,000 • Total Business Prom Fund 49,133 51,000 50,820 51,000 • Art in Public Places Fund. • 1 Development Fee 262,764 200,000 300,000 200,000 • 2 Reimbursements 200 • 3 Interest 21,514 15,000 26,000 15,000 • Total AIPP Fund 284,478 215,000 326,000 215,000 • AIPP Maintenace Fund. • 1 AIPP Transfers In - - 5,000 7,600 • 2 Reimbursements 3 Interest 3,735 - 4,500 3,000 • Total AIPP Mamt Fund 3,735 - 9,500 10,600 • Page1-31 • • PALM DESERT ESTIMATED REVENUES, Exhibit 1 • • Actual Adopted Projected Budget • CATEGORY!FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 • Golf Course Maint!Improv Fund: • 1 Time Share Mitigation&Amenity Fees 1,874,908 300,000 332,000 332,306 2 Reimbursements • 3 Interest 21,049 5,000 5,000 5,000 • Total Golf Course Malnt.Fund 1,895,957 305,000 337,000 337,306 • Retiree Health Fund: • 1 General Fund Contribution 4,650,000 418,000 418,000 418,000 • 2 Reimbursements • 3 Interest 456,211 200,000 400,000 410,000 • Total Retiree Health Fund 5,106,211 618,000 818,000 828,000 • El Paseo Merchant Fund: • 1 El Paseo Merchant Fee(Business License) 215,064 200,000 215,000 215,000 • • Total El Paseo Fund 215,064 200,000 215,000 215,000 • • 2010 Capital Project Reserve. • 1 State,Federal,CVAG Reimb 962,630 10,389,000 5,550,716 6,360,000 2 General Fund Transfer In 11,055,630 • 3 Interest 384,945 50,000 453,926 159,700 0 Total Capital Protect Fund 12,403,205 10,439,000 6,004,642 6,519,700 • Library Fund. • 1 General Fund Transfers In 69,462 100,000 104,049 320,000 • 2 Reimbursements • 3 Interest • Total Library Fund 69,462 100,000 104,049 320,000 • Parkview Office Complex Fund • 1 Rent/Leases of Buildings 851,763 826,500 826,500 888,000 • 2 State Reimbursements 3 Interest 0 8,400 8,400 4,132 • Total Parkview Office Fund 851,763 834,900 834,900 892,132 • Equipment Maint Fund • 1 General Fund Transfer In 213,137 213,000 213,000 213,000 • 2 Reimbursements • 3 Interest 34,633 - 45,000 • Total Equipment Maint Fund 247,770 213,000 258,000 213,000 • Desert Willow Golf Fund • 1 Golf Course&Resturant Revenue 6,237,086 8,081,900 8,250,832 8,574,176 • 2 Reimbursements • 3 Interest Total Desert Willow Fund 6,237,086 8,081,900 8,250,832 8,574,176 • Page 1-32 • • • • PALM DESERT ESTIMATED REVENUES, Exhibit 1 • • Actual Adopted Projected Budget • CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 • Proiect Area 1 Fund: • 1 Reimbursements 177,207 - - - • 2 Interest 301,892 400,000 175,000 175,000 • 3 Transfers In 20,134,874 700,000 700,000 - Total Proiect Area 1 Fund 20,613,973 1,100,000 875,000 175,000 • • ProiectArea2 Fund: • 1 Reimbursements 59,714 2 Interest 74,628 50,000 95,000 50,000 • Total Project Area 2 Fund 134,342 50,000 95,000 50,000 • • Project Area 3 Fund: • 1 Interest 24,848 - 35,000 35,000 2 Transfers In 5,001,754 185,000 185,000 - • Total Prolect Area 3 Fund 5,001,754 185,000 185,000 35,000 • • Proiect Area 4 Fund. 1 Interest 176,176 - 150,000 150,000 • 2 Transfers In 1,192,901 186,000 186,000 - • Total Project Area 4 Fund 1,369,077 186,000 336,000 150,000 • Debt Service 1 Fund. • 1 Tax Increment 33,192,856 33,435,860 35,422,000 37,242,713 • 2 Interest 177,973 697,000 350,000 350,000 • 3 Reimbursement fm COD/County 479,842 753,312 753,300 753,300 • Total Debt Service 1 Fund 33,850,671 34,886,172 36,525,300 38,346,013 • Debt Service 2 Fund • 1 Tax Increment 12,387,750 12,483,000 12,711,000 13,112,628 41 2 Interest 61,096 225,000 90,000 90,000 Total Debt Service 2 Fund 12,448,846 12,708,000 12,801,000 13,202,628 • • Debt Service 3 Fund 0 1 Tax Increment 2,163,267 2,102,000 2,135,000 2,152,196 2 Interest 21,480 50,000 27,000 27,000 • Total Debt Service 3 Fund 2,184,747 2,152,000 2,162,000 2,179,196 - • • Debt Service 4 Fund • 1 Tax Increment 8,250,907 8,269,000 8,975,000 9,257,610 2 Interest 22,032 35,000 35,000 35,000 • Total Debt Service 4 Fund 8,272,939 8,304,000 9,010,000 9,292,610 • • • • • Page 1-33 • • PALM DESERT ESTIMATED REVENUES, Exhibit 1 • • Actual Adopted Projected Budget • CATEGORYIFUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 • Housing Fund: • 1 Transfers In 12,357,247 14,775,403 14,775,403 12,385,530 0 2 Reimbursements 299,693 636,300 • 3 Interest 184,078 314,800 150,000 0 Total Housing Fund 12,841,018 14,775,403 15,726,503 12,535,530 • Housing Authority Fund: • 1 Rent fm Apartments/Interest 4,762,955 5,326,033 4,686,459 4,673,623 • 2 Reimbursement 4,527 • Total Housing Authority Fund 4,767,482 5,326,033 4,686,459 4,673,623 • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 1-34 • • • • • • GENERAL FUND • • The General Fund is used to account for all financial resources traditionally associated with government, except those required to be accounted for in' • • another fund. It is the primary operating fund which includes the operating budgets for all the departments and the majority of the City's tax revenues. • • The following summary schedules include actual totals for fiscal years 2002-03 and 2003-04, adopted budget for fiscal year 2004-05 and projected totals for fiscal ii years 2004-05 and Requested budget for 2005-2006 • • ► Revenue Summary-schedules of revenue sources and written narrative i 11 ► Revenue Comparison Graph - graph showing the major revenue categories II ► Expenditure Summary written narrative of the major changes in expenditures ► Expenditure Comparison Graph -graph showing the major expenditure categories Expenditures by Department-Two Year Comparison-graph showing major division categories • • Departmental Summary by Expenditure Category-List of expenditures by department for each major expenditure categories 11 • Expenditures by Category Graph-graph showing the major expenditure categories for the actuals of 2002-03 and 2003-04, adopted budget 2004-05 and projected • and the budget for 2004-05 • Revenue and Expenditure Comparison-Major categories for revenue and • expenditures • Operating Expenditure Summaries-schedules of various departments which include • program narratives, recap and line item totals of operating expenditures for salaries and benefits, supplies, other services and capital outlay and significant changes to the budget • compared to prior fiscal year's budget • • • • • • • • • • • Page 2-1 • • GENERAL FUND REVENUE SUMMARYI • • All other Rev 5,376,692 11 6% Sales Tax$17,515,000 (37.7%) • Interest Earnings $1,400,000(5.1%) • • License,Permits&Charges • 1,902,500(5%) • • • Transient Occupancy Tax • $7,600,000(18 8%) • • Property Tax 3,502,000(8 7%) • State Subvention$2,860,000(7.2%1 Franchise Tax$2,575,000(6.0%) • • Revenue Assumptions for the General Fund (Fiscal Year 2005-2006) • Fiscal Year 05-06 revenue projections are based on current state and local economic conditions and histoncal trends • The State continues to have a budget deficit The Budget reflects that we will lose the State Mandated Revenues of$133,000 • for Booking fees The following is a summary of the major changes to General Fund revenues • Sales Tax • • 18,000,000 - • • 13,000,000 - ifi- — •• • 8,000,000 -- — • • 3,000,000 -- — • • (2,000,000) 2001-02 2002-03 2003-04 2004-05 I 2005-06 • • Actual ' Actual Actual Estimated Budget • 2001-02 2002-03 2003-04 2004-05 2005-06 0 Sales&Use Tax 12,500,000 13,463,197 15,138,424 12,222,637 13,215,000 • iERAF Prop Tax Shift 3,877,363 4,300,000 • Enacted in 1933 by the State Legislature,the sales tax is applied when retailers sell tangible personal property This tax is • measured by gross receipts from retail sales at a rate of 7 75% The total tax rate is made up of the basic statewide sales tax • of 7 25 percent plus a 0 50%special district tax for the Riverside County Transportation Commission The State wide tax of 7 25%includes the following components 6 25%state tax,0 50%for the Local Public Safety Fund(enacted 1/1/94), and • 1 0%city and county allocation(25%Triple Flip) • Page 2-2 • • • • City of Palm Desert Revenue Summary • Note Estimated 2004-2005 includes accruing for$200,000 to$300,000 amount the State will not pay us until next • year due to the Triple Flip being paid in three payments (January, May and the following year increase based on prior year actuals) Next years estimated is based on new development of Wal-Mart&Sam's Club opening • in January 2006 and factoring of a 3 5%growth factor 4111 Transient Occupancy Tax • • • • 7,500,000 - — • • • 7,000,000 -- • • 6,500,000 - • • • 6,000,000 • 2001-02 2002-03 2003-04 2004-05 2005-06 • • Actual Actual Actual Estimated Budget • 2001-02 2002-03 2003-04 2004-05 2005-06 • Transient Occup 7,043,453 6,816,681 7,609,173 7,350,000 7,600,000 • This tax is imposed on individuals for the privilege of occupancy in any hotel or motel within the City Each occupant is • subject to a 9 percent(June 1992-revised rate and approved by voters m November 2004)transient occupancy tax which is added to the occupant's room bill All hotel and motel operators are required to remit this tax to the City on a monthly basis • The main collectors of the tax are the Desert Springs Marriott,Embassy Suites Hotel,Travelers Inn,Holiday Inn Express, • Shadow Mountain Resort,Sunrise Development Condo's,Mamott and Intrawest Time-Share units,Court Yard and • Residence Inn,Best Western,Palm Desert Lodge,International Lodge and the newest hotel—Hampton Inn. Due to the September 11,2001 event the TOT was down m 2002-2003 The projection for 2005-06 is equal to last years budget less the one time payment by Interval timeshares(three years of arrears—received in FY 03/04) Property Taxes • In November 1978,the voters approved Proposition 13,which allocated property tax revenues based on each agency's • historical share,cities which never levied a property tax rate before Proposition 13 did not share in the resultmg revenues (property tax rates were rolled back to 1973 rates) The City of Palm Desert is a No-Low Property Tax City and receives property taxes only on areas annexed to the City after 1978 The County of Riverside and the City of Palm Desert have • agreed to exchange property taxes upon annexations into the City at a rate of 25 percent of the County's share of the annexed property tax revenue • tax rate is constitutionally limited to 1 percent of the property's assessed value,plus rates imposed to fund indebtedness • )ssment districts)approved by voters prior to 1978 or voted upon after 1978 • Three county agencies are involved in the administration of the property tax the County Assessor,the Auditor-Controller, • and the Tax Collector Property is valued by the County Assessor and taxed at 1 percent of assessed value Increases in property taxes are based on property changing ownership,new construction and a 2 percent maximum increase in • assessments After taxes are received by the County,the Auditor-Controller apportions to participating agencies its share of • the tax less 1/4 of 1 percent for tax collection costs • • Page 2-3 • City of Palm Desert Revenue Summary • • • • 3 500 000 -- • • 3 000 000 - • • 2 500 000 -- - -- _— • • 2 000 000 • Actual Actual Actual Este mated Budget • 2001-02 2002-03 2003-04 2004-05 2005-06 I=Property Tax 2 765 554 3 078 046 3 369 711 3 400 000 3 502 000 • The property taxes for 2005-06 is up due to various developments that has been completed in the current year. • The increase is up 5.8%over current years projection • Timeshare Mitigation Fee • Approved in January 1989,the City Council passed a Zoning Ordinance establishing standards for developing timeshare • developments within the City of Palm Desert Shadow Ridge Timeshare project is projected to be$500,000 Intrawest • has indicated their plans to build another 30 units Franchise Tax • • 3,000,000 • 2,500,000 • • 2,000,000 • 1,500,000 • • 1,000,000 • 500,000 • • 2001-02 2002-03 2003-04 2004-05 , 2005-06 • ■Franchise 2,131,819 2,211,901 2,417,856 2,350,000 2,500,000 • The State currently is considering the impacts in Federal Law deregulating the Electric Companies,Cable Companies and • Telephone Companies and the Cities abilities to charge a franchise tax for use of the Citys right of way Currently we • are collecting$450,000 for waste franchise,$200,000 for gas franchise,$900,000 for cable franchise and$950,000 • for electric franchise. 2005-2006 we are budgeting 2 5 Million for Franchise Tax. Staff is continuing to monitor the legislation being introduced at the state on the cable and electric issues • Building Permits & Charges for Services • Fees for new building construction are based on local ordmances and include building,electrical,plumbing,heating,and • other related permits and plan check fees The estimated FY 05-06 building permits of 170 Million Valuation which • will generate fees and plan check of$1,902,500 account for 3.9 percent of the total General Fund. This projected figure represents the fees for various miscellaneous commercial buildings and various housing construction • (Desert Gateway,Valley Center Busmess Park,Stonecrest Office, Shadow Ridge,Dolce/Rillmgton, Ponderosa, Sares • Regis Condos) Page 2-4 • • • • City of Palm Desert Revenue Summary • Interest Earnings • • 4 50 -- — • 4 00 • 3 50 • 3 00 2 50 H\_._____:___________..___ • 2 00 • 150 Vt---.41rA • 100 • 0 50 • 000 — — — • i,g+ A^ Ary A0, oti Ati ry Ary A� A9 A� A� 'h A� A� cc? Ab t A1` Ay oh P Ay Q y C36 ?°° Sao 0 del � ct +04 sao +e` i 1°` i e°° 1' 4b NO �A Aa 5e9 ?oP 1 46 Os � coin • • t Federal Funds Rate —IN—City Invest Rate • The current fiscal year 2004-05 has had a very low interest rates due to the Federal Reserve The Federal Reserve Board • may raise the interest rates m the next 6 months by up to 50 basis points to 3 5%m order to deal concerns with the economy The interest rate projection for 2005-06 is calculated at a conservative average yearly yield of 2.8 • percent and that no major usage of the existing surplus funds will be used in the 2005-06 • Interfund Transfers In • This represents the Gas Tax funds being transferred to the General Fund for reimbursement of street improvement costs • paid by the General Fund($1,100,000) • Motor Vehicle In-Lieu • • 3,500,000 - i • 3,000,000 - F - - • 2,500,000 - • • 2,000,000 - I • 1,500,000 - 1 • 1 • 1,000,000 - • 500,000 - • • - I I I I la • 2001-02 2002-03 2003-04 2004-05 2005-06 • • Actual Actual Actual Estimated Budget • 2001-02 2002-03 2003-04 2004-05 2005-06 • MotorVehicle(DMV) 2,515,214 2,633,734 2,019,129 311,642 311,000 • ERAF-In Lieu DMV - - - 811,630 2,486,358 2,549,000 • Page 2-5 • • City of Palm Desert Revenue Summary • The actual VLF revenue that the City received in FY 03-04 was reduced by the"backfill gap"that the State took as part of • the State budget balancing The impact amounts to approximately$811,630,to be repaid by the State by August 2006 • The Motor Vehtcle License Fee(VLF or DMV Fees)is a tax on ownership of a registered vehicle The tax rate was 2%of • the value of a vehicle paid by owners to the Department of Motor Vehicle,however,the State has lowered the rate to 0 65% • In addition to revenues from the 0 65%rate,cities and counties will receive additional property tax equal to the difference • between revenues from the VLF at the 2%rate and the 0 65%rate charged by the State Starting in 2005-06,the increase for VLF will be based on each city and county growth in gross assessed valuation m the pi for year,instead of the • increase in vehicle value. Fire Tax: • • 7,000,000 - • • 6,000,000 - • 5,000,000 - — — • 4,000,000 -- — • • 3,000,000 -- — 2,000 000 - • 1,000,000 -- • 2003-04 2004-05 2004-05 2005-06 0 ■Prop A Fire Tax ❑Structrual Fire Tax •Transfer In fm Gen FD • • Actual Budget Estimated Budget • 2003-04 2004-05 2004-05 2005-06 • Prop A Fire Tax 2,250,000 2,900,000 2,450,000 2,900,000 • Structrual Fire Tax 1,432,894 1,900,000 1,600,000 1,900,000 • Transfer In fm Gen FD 728,605 1,000,000 1,000,000 1,000,000 • In November 1982, the residents of the City of Palm Desert voted on Proposition A Fire Tax for • upgrading the City's fire protection and prevention The Fire Tax charge for a residential property is • $48 and commercial property is based on their square footage The current year estimate is lower than • the Budget due to the timing of when the County Tax Collector changes the tax roll to reflect the annexation of Palm Desert Greens and Suncrest • • The Structural Fire Tax is collected as part of the Property Tax Bill • • • • • Page 2-6 • • • PALM DESERT ESTIMATED REVENUES, Exhibit 1 • • Actual Adopted Projected Budget • CATEGORY 1 FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 • General Fund. 1 Sales tax 15,138,424 14,700,000 15,900,000 17,515,000• 2 Transient occupancy tax 7,609,173 7,350,000 7,400,000 7,600,000 • 3 Property tax 3,369,710 3,400,000 3,470,000 3,502,000 • 4 Interest 1,144,490 2,000,000 1,903,000 1,400,000 i 5 Transfers in 1,092,475 1,100,000 1,100,000 1,150,000 • 6 Franchises 2,417,856 2,350,000 2,475,000 2,575,000 • 7 State subventions(VLF) 2,085,628 2,798,000 2,798,000 2,860,000 • 8 Building&grading permits 1,053,904 932,500 1,054,925 1,300,000 i 9 Reimbursements 2,650,092 1,840,500 1,177,500 1,506,692 10 Business license tax 988,246 1,000,000 1,000,000 1,100,000 i11 Timeshare mitigation fee 392,988 450,000 500,000 500,000 • 12 Plan check fees 786,486 570,000 570,000 602,500 i 13 Property transfer tax 870,415 450,000 600,000 450,000 • 14 Other revenues 267,338 670,000 670,000 670,000 • Totals General Fund 39,867,225 39,611,000 40,618,425 42,731,192 l • I Fire Tax Fund. • 1 Structural Fire Tax 2,426,679 2,900,000 2,900,000 2,900,000 • 2 Prop A Fire Tax 1,432,894 1,900,000 1,700,000 1,900,000 • 3 Reimbursements 662,000 662000 662,000 i• 4 Interfund Transfers In 726,605 1,100,000 1,100,000 1,000,000 TOTAL FIRE AND GENERAL FD 44,453,403 46,173,000 46,980,425 49,193,192 • • • • i i i • i • • i i i • i i • • Page 2-7 • • GENERAL AND FIRE FUND SUMMARY REVIEW • • HIGHLIGHT CHANGES BY DEPARTMENT • COMPARISON OF LAST YEAR TO BUDGET 2005-2006 • • Budget Budget DEPARTMENT 2004-2005 2005-2006 CHANGE REASON FOR CHANGE • * City Council 261,410 273,550 12,140 o Cola & Benefit Increase • * City Clerk 374,650 487,300 112,650 o New Position added plus cola • * Legislative Advocacy 53,000 61,000 8,000 o Increase for payment to lobbyist • * Elections 61,600 (61,600)o No Election • * City Attorney 144,000 144,000 - • * Legal Special Services 345,000 345,000 - • * City Manager 672,350 743,500 71,150 o Salary& Benefit Increase * Community Services-Admin 1,431,100 1,616,100 185,000 o Reclass, New Position, Cola • * Finance 1,274,825 1,454,700 179,875 o Reclass, Cola, PERS • * Independent Audit 50,000 70,000 20,000 o Higher contract cost • * Human Resources 752,800 689,500 (63,300) o Cut floating positions salanes • * General Services 396,700 403,750 7,050 o None • * Data Processing 855,150 1,046,400 191,250 o New Position, reclass, Cola * Insurance 522,500 567,500 45,000 o Based on actual • * InterFund Transfers 1,100,000 1,581,000 481,000 o Transfer to Library Fd-$320,000 • * Animal Regulation 190,000 240,000 50,000 o Full year of new campus • * PW-Street Lighting/Traffic Safety 618,000 613,000 (5,000) o None • * Police Services 11,508,700 12,468,599 959,8990 8% Increased cost and adding staf• * Development Services 603,300 799,800 196,500o Transfer Parks Mgr position, cola • * Public Works Admin 2,508,301 2,642,400 134,099 o New Office Asst , cola * PW-Street Maintenance 1,690,200 1,929,600 239,400 o Transfer of Park staff, Graffiti • * PW-Street Repairs & Maint. 1,582,500 1,850,000 267,500 o New Parking Lot&Storm Drain • * PW-Public Building Operations 451,900 553,300 101,400 o Reclass,outsourcing of custodian • * PW-Striping 77,500 150,000 72,500 o New legends &markers • * Community Promotions 1,745,300 2,027,420 282,120 o Palm Springs Film &Samsung • * Marketing 895,909 970,968 75,059 o Sunline Bus wrap, Visitor Center • * Visitors Center 376,500 586,150 209,650 o * Building &Safety/Code 2,425,600 2,638,300 217,700 o Reclass, cola, State Bldg Codes • * Planning&Comm Development 895,673 911,400 15,727 o Refurbishing Dept area, cola • * Civic Center Park 1,240,800 1,225,600 (15,200) o Transfer 2 positions to streets • * Park Maintenance 1,683,500 1,781,000 97,500 o Increased medians &supplies • * Landscape Services 563,600 638,500 74,900 o Printing of Landscape Books • * Contributions 656,500 787,557 131,057 o Based on increase for Senior Ctr • • • • • • Page 2-8 • 0 • • Expenditure Review for the General Fund (Fiscal Year 2005-2006) • The General Fund Expenditures are increasing from $38,376,768 to $42,640,694 • an increase of$4,263,926 (11 1% increase) for fiscal year 2005-06 • • GENERAL FUND APPROPRIATIONS • Public Safety 44% • • General Gov 17% • • • Transfer Out 2% • Parks & Rec 8% • • • Public Works 15% Comm Development 14% • • • • • • Changes made to the expenditure categories: Salaries & Benefits Salanes and Benefits are up due to new positions being • recommended, merit increases for staff, factoring a 4% COLA into the salaries and • reclassifications for positions going from Ito II series The Cities retirement system— . PERS reflects an Increase of 6% in the rate charged for all employees Some departments have a decrease or increase in health cost from last year budget due to a change in staff and what level of coverage they receive (Family coverage vs Single coverage) • Professional & Technical Services: Professional &Technical Services include the cost • of contracting for Police services (8%plus additional deputies), Animal Control (full year • of new campus), engineering and design work(contracting out work) and audit work • Repair& Maintenance Reflects increase cost to pickup new park maintenance at Freedoom Park, Palma Village Park and Homme Adams Park and several new medians • • Inter-Fund Transfers Out: Increased due to fund balance being depleted for the library • fund for operating costs • • • • • • • Page 2-9 • • • • General & Fire Fund Expenditures by Department • Two-Year Comparison • • • • • InterFund Transfers •• • • Parks • • Public Works 1111111 • • IIMMES Community Development • • • Public Safety(Fire 8 Police) • • 011111MIMIllip General Government • • Millions of Dollars • $1 500 000 $3 500 000 $5 500 000 $7 500 000 $9 500 000$11 500 000$13 500 000$15 500 000$17 500 000$19 500 000 • • •FY 2005/06 Proposed ❑FY 2004/05 Adopted • • Expenditure Categories FY 2004/05 FY 2005/06 Dollar Percent of • Adopted Proposed Change Total Budget General Government 7,878,980 8,741,357 862,377 18% • Public Safety(Fire& Police) 19,482,000 20,562,999 1,080,999 42% • Community Development 6,338,982 7,134,238 795,256 15% Public Works 6,678,301 7,417,600 739,299 15% • Parks 3,487,900 3,645,100 157,200 7% • InterFund Transfers 1,072,605 1,581,000 508,395 3% Total General& Fire Funds 44,938,768 49,082,294 4,143,526 100% • (1)Community Development is any combination of Building&Safety, Business Support, Communtiy Developrr • (2)General Government is any combination of Administrative Services,Auditing, City Attorney, City Clerk, City • City Manager, Data Processing, Environmental Conservation, Finance, General Services, Human Resourc • Legal Special Services, Legislative Advocacy, Outside Agency Contribution and Unemployement Insurance • (3)Public Safety is any combination of Animal Control, Nuisance Abatement, Police Services, Risk Manageme • Fire Department,Traffic Safety and Water safety expenses • • Page 2-10 • • • • • • • • General & Fire Fund Expenditures Comparison Graph • • • • 45 000 000 • • 40,000,000 • • 35,000 000 • 30,000 000 • • 25 000 000 • 20 000 000 l L—1.— �� • 15 000 000 �V • 10 000 000 • • 5 000 000 • • 0 FY 2003/04 FY 2004/05 FY 2004A5 FY 2005/08 • al Expenditure Category ■Personnel&Benefits ■Supplies • 0 Repair and Maintenance 0 Police Contract Services ®Professional Services ■Fire Contract Services ElTransfers Out •Other Expenditures O FY 2003/04 FY 2004/05 FY 2004/05 FY 2005/06 • Expenditure Category Actual Adopted Projections Budget • Personnel & Benefits 11,533,371 12,716,209 11,781,210 14,093,150 • Supplies 530,428 655,500 604,895 730,600 • Repair and Maintenance 2,386,371 4,185,100 6,113,101 4,627,700 Police Contract Services 10,456,157 11,508,700 11,396,000 12,425,599 • Fire Contract Services 4,617,568 6,562,000 5,300,000 6,441,600 • Professional Services 2,265,939 2,573,940 3,012,840 3,147,540 • Other Expenditures 4,198,751 5,634,353 6,062,382 6,035,105 • Transfers Out 1,072,465 1,100,000 1,100,000 1,581,000 O Total $ 37,061,050 $ 44,935,802 $ 45,370,428 $ 49,082,294 • • • • Page 2-11 0 • • GENERAL & FIRE FUNDS • REVENUE AND EXPENDITURE COMPARISON • • Last Years Adopted Projected Requested %Bud0 • Actuals Budget Revenue/Expense Budget to Bud06 • Description 2003-2004 2004-2005 2004-2005 2005-2006 • REVENUES Property Taxes 3,369,711 3,400,000 3,470,000 3,502,000 3.00% • Business License Tax 988,246 1,000,000 1,000,000 1,100,000 10.00% • Transient Occupancy Tax 7,660,831 7,350,000 7,500,000 7,600,000 3 40% • Franchises 2,417,856 2,350,000 2,475,000 2,575,000 9 57% • Sales and Use Tax 15,138,424 14,700,000 15,900,000 17,515,000 19 15% Other Taxes 1,263,403 900,000 1,100,000 950,000 556% • License and Permits 1,840,390 1,502,500 1,820,000 1,902,500 26 62% • State Subventions 2,085,628 2,798,000 2,798,000 2,860,000 2 22% • Fees for Services 1,856,109 1,270,500 1,270,500 1,506,692 1859% • Interest & Rental Income 1,144,490 2,000,000 1,400,000 1,400,000 -30 00% Other Revenues 274,833 670,000 670,000 670,000 0 00% • Interfund Transfers 1,092,475 1,100,000 1,100,000 1,150,000 4 55% • Sale of Land - - - - • GENERAL FUND REV. 39,132,396 39,041,000 40,503,500 42,731,192 9 45% • Structural Fire Tax 2,250,000 2,900,000 2,450,000 2,900,000 0 00% • Prop A Fire Tax 1,432,894 1,900,000 1,600,000 1,900,000 0 00% • Interfund Transfers 728,605 1,000,000 1,000,000 1,000,000 0 00% • Reimbursement fm IW/RM - 662,000 662,000 662,000 0 00% TOTAL GENERAL & FIRE 43,543,895 45,503,000 46,215,500 49,193,192 8 11% • • GENERAL FUND • EXPENDITURES • Salaries and Benefits 11,533,371 12,716,209 11,781,210 14,093,150 10 83% • Maintenance & Operations 19,629,873 24,219,559 26,889,408 26,639,044 9 99% • Capital Outlay 207,773 338,034 299,810 327,500 -3 12% • Transfer to Library/Fire 1,072,465 1,100,000 1,100,000 1,581,000 43 73% • Transfer to Cap Reserve - - TOTAL GENERAL FUND EXF 32,443,482 38,373,802 40,070,428 42,640,694 11 12% • • FIRE FUND 4,617,568 6,562,000 5,300,000 6,441,600 -1 83% • TOTAL GENERAL & FIRE 37,061,050 44,935,802 45,370,428 49,082,294 9 23% • • • Revenue Less Expense 6,482,845 567,198 845,072 110,898 • • • Page 2-12 • I • • • • General Fund Expenditures by Category Graph • • • • • • Other Services/ ' • Charges/Supplies • • • Personnel & try -==_ • Benefits• • $0 $5 $10 $15 $20 Millions of Dollars • • • ■2005-2006 Requested ❑2004-2005 Projected • ■2004-2005 Adopted E 2003-2004 Actual •Expenditure Categories 2003-2004 2004-2005 2004-2005 2005-2006 % Bud 05 • Actual Adopted Projected Requested To Bud 06 •Personnel & Benefits 11,533,371 12,716,209 11,781,210 14,093,150 10 8% 0Supplies 530,428 655,500 604,895 720,100 9.9% •Other Services & Charges 19,099,445 23,564,059 26,284,513 25,918,944 10 0% Capital Outlay 207,773 338,034 299,810 327,500 -3.1% •Interfund Transfers Out 1,072,465 1,100,000 1,100,000 1,581,000 43.7% •Total General Fund 32,443,482 38,373,802 40,070,428 42,640,694 11.1% • •Fire Department Fund 4,617,568 6,562,000 5,300,000 6,441,600 -1 8% :Total General & Fire Fund 37,061,050 44,935,802 45,370,428 49,082,294 9.2% • • • • • • • • • • Page 2-13 • CITY OF PALM DESERT • SUMMARY OF EXPENDITURES BY CATEGORY • FISCAL YEAR 2005-2006 • Personal Other Services Capital • Department Services Supplies and Charges Outlay TOTAL • General Fund: City Council 174,350 27,500 69,700 2,000 273,550 0 City Clerk. 374,900 4,500 103,900 4,000 487,300 • Legislative Advocacy 61,000 61,000 • City Attorney 144,000 144,000 • Legal Special Services 345,000 345,000 • City Manager 698,100 2,500 42,900 - 743,500 • Community Services-Admin. 1,404,100 3,500 245,000 10,000 1,662,600 Finance 1,354,700 10,000 90,000 - 1,454,700 • Independent Audit 70,000 70,000 • Human Resources 277,800 10,000 398,700 3,000 689,500 • General Services 82,000 321,750 - 403,750 • Data Processing 647,100 108,000 206,300 85,000 1,046,400 Unemployment Insurance 5,000 5,000 • Insurance 567,500 567,500 • Interfund Transfers 1,581,000 1,581,000 • Police Services - 5,100 12,463,499 - 12,468,599 • Animal Regulation 240,000 240,000 P W-St Light/Traffic Sib/ - 150,000 463,000 - 613,000 • Development Services 681,800 13,000 95,000 10,000 799,800 • Public Works-Admin 2,310,400 21,000 292,500 18,500 2,642,400 • Public Works-Street Maint 1,423,400 31,000 382,200 93,000 1,929,600 • PW-Street Resurfacing 1,300,000 1,300,000 • PW-Curb & Gutter 200,000 200,000 PW-Cross Gutter 100,000 100,000 • PW-Tie in Paving 100,000 100,000 • PW-Stripmg 150,000 150,000 • PW-Corp Yard - 62,500 2,000 64,500 • PW-Equipment 85,000 168,000 253,000 • PW-Public Bldg-Opr/Maint 296,500 23,500 225,300 8,000 553,300 PW-Portola Community Center 74,800 74,800 • NPDES-Storm Water Permit 50,000 50,000 • Community Promotions - 2,027,420 2,027,420 • Marketmg 500 970,468 970,968 • Visitors Information Center 392,400 10,000 183,750 - 586,150 Building& Safety 2,253,100 13,000 370,200 2,000 2,638,300 • Planning & Community Dev 785,400 3,000 83,000 40,000 911,400 • PW-Park Maintenance 422,600 105,000 698,000 - 1,225,600 • PW-Civic Center Park 6,000 1,775,000 - 1,781,000 • PW-Landscape Services 591,500 6,000 41,000 - 638,500 • Outside Agency Funding 787,557 787,557 GENERAL FUND TOTAL 14,093,150 720,100 27,499,944 327,500 42,640,694 • FIRE DEPARTMENT FUND 6,441,600 6,441,600 • TOTAL GENERAL & FIRE 14,093,150 720,100 33,941,544 327,500 49,082,294 • Page 2-14 • • • GENERAL FUND • DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY • 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 % Increase •Department/Description Actual Actual Adopted Projected Budget In Budget •City Council • Personnel &Benefits 144,871 153,280 162,210 159,227 174,350 Supplies 14,982 16,897 27,500 27,500 27,500 • Other Services & Charges 57,800 67,703 69,700 69,700 69,700 • Capital Outlay - 1,575 2,000 2,300 2,000 • Total 217,653 239,455 261,410 258,727 273,550 8 0% • Community Affairs/City Clerk 11, Personnel 240,445 248,768 273,250 267,004 374,900 • Supplies 1,236 2,765 4,500 4,500 4,500 • Other Services & Charges 91,729 94,756 92,900 111,900 103,900 • Capital Outlay 1,770 5,347 4,000 4,000 4,000 • Total 335,180 351,636 374,650 387,404 487,300 102% •Elections • Personnel - - - - - • Supplies 899 - 1,000 1,000 - • Other Services & Charges 44,381 - 60,600 45,600 - Capital Outlay • Total 45,280 - 61,600 46,600 - • •Legislative Advocacy • Other Services & Charges 40,099 38,810 53,000 61,000 61,000 •• Capital Outlay Total 40,099 38,810 53,000 61,000 61,000 57 2% • •City Attorney • Other Services & Charges 144,000 127,873 144,000 144,000 144,000 • Capital Outlay Total 144,000 127,873 144,000 144,000 144,000 12 6% • •Legal Special Services • Other Services & Charges 271,491 320,397 345,000 320,000 345,000 • Capital Outlay • Total 271,491 320,397 345,000 320,000 345,000 -0 1% • City Manager • Personnel 562,028 588,671 632,000 648,742 698,100 • Supplies 844 2,289 1,500 1,500 2,500 • Other Services & Charges 27,836 28,489 38,850 42,850 42,900 Capital Outlay 6,845 3,319 - 1,200 • Total 597,553 622,768 672,350 694,292 743,500 11 5% • • • • Page 2-15 • GENERAL FUND 0 DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 0 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 % Increase • Department/Description Actual Actual Adopted Projected Budget In Budget • • Community Services • Personnel 1,008,826 1,091,612 1,180,600 1,143,481 1,404,100 Supplies 1,398 1,897 3,500 3,500 3,500 Other Services & Charges 99,469 222,453 244,000 243,500 245,000 • Capital Outlay 4,053 2,753 3,000 3,000 10,000 • Total 1,113,746 1,318,715 1,431,100 1,393,481 1,662,600 5 7% S Finance • Personnel 1,028,363 1,091,746 1,193,025 1,131,438 1,354,700 Supplies 5,785 12,140 5,500 11,000 10,000 • Other Services & Charges 69,326 87,119 76,300 100,600 90,000 • Capital Outlay • Total 1,103,474 1,191,005 1,274,825 1,243,038 1,454,700 44% • Independent Audit • Personnel • Supplies • Other Services & Charges 44,325 64,259 50,000 64,500 70,000 • Capital Outlay Total 44,325 64,259 50,000 64,500 70,000 0 4% Human Resources • Personnel 448,742 363,319 405,100 416,610 277,800 . Supplies 33,942 6,197 10,000 7,000 10,000 Other Services & Charges 293,211 233,193 334,700 259,900 398,700 Capital Outlay 215 3,714 3,000 - 3,000 ili Total 776,110 606,423 752,800 683,510 689,500 12 7% General Services Personnel • Supplies 78,492 68,692 79,500 105,895 82,000 Other Services & Charges 417,150 308,837 317,200 1,060,156 321,750 • Capital Outlay - 4,846 - 27,100 - • Total 495,642 382,375 396,700 1,193,151 403,750 212 0% ` Data Processing Personnel 390,352 453,800 534,600 464,406 647,100 Supplies 89,818 87,320 65,000 68,000 108,000 • Other Services & Charges 120,972 105,994 170,550 237,500 206,300 • Capital Outlay 71,831 84,876 85,000 125,000 85,000 • Total 672,973 731,990 855,150 894,906 1,046,400 22 3% Page 2-16 4111 • • GENERAL FUND • DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY • 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 % Increase •Department/Description Actual Actual Adopted Projected Budget In Budget •Unemployment Insurance Personnel 6,232 15,144 -• 6,300 5,000 Capital Outlay • Total 6,232 15,144 - 6,300 5,000 -58 4% • •Insurance • Other Services & Charges 789,861 81,696 522,500 558,644 567,500 Capital Outlay • Total 789,861 81,696 522,500 558,644 567,500 583.8% • •Interfund Transfers • Transfers Out 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 Total 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 2 6% • •Police Services • Personnel 71,144 2,625 - - - • Supplies 4,084 3,409 7,200 4,000 5,100 • Other Services & Charges 9,709,427 10,450,123 11,501,500 11,365,300 12,463,499 Capital Outlay • Total 9,784,655 10,456,157 11,508,700 11,369,300 12,468,599 8 7% • •Animal Regulation • Other Services & Charges 111,200 85,720 190,000 110,000 240,000 Capital Outlay • Total 111,200 85,720 190,000 110,000 240,000 28 3% • •Nuisance Abatement • Other Services & Charges 6,850 6,113 - - - • Capital Outlay Total 6,850 6,113 - - - -100 0% • • P.W.Traffic Safety • Personnel • Supplies 136,152 65,565 150,000 80,000 150,000 Other Services & Charges 354,928 308,148 468,000 451,000 463,000 • Capital Outlay 43,245 1,800 - - - • Total 534,325 375,513 618,000 531,000 613,000 41 4% • • Development Services • Personnel 402,259 452,534 508,500 479,524 681,800 Supplies 8,360 8,188 12,800 10,900 13,000 • Other Services & Charges 47,291 46,702 72,000 65,100 95,000 • Capital Outlay 20,656 11,269 10,000 13,500 10,000 • Total 478,566 518,693 603,300 569,024 799,800 9 7% • • Page 2-17 • GENERAL FUND • DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 % Increase • Department/Description Actual Actual Adopted Projected Budget In Budget Public Works Administration • Personnel 1,799,442 1,860,679 2,187,301 1,820,991 2,310,400 • Supplies 8,845 13,881 14,500 19,000 21,000 Other Services & Charges 127,435 175,242 288,000 714,200 292,500 0 Capital Outlay 28,204 15,668 18,500 23,000 18,500 • Total 1,963,926 2,065,470 2,508,301 2,577,191 2,642,400 24.8% 0 Public Works-Street Maintenance • Personnel 1,006,028 1,042,027 1,168,500 1,159,863 1,423,400 • Supplies 54,085 52,746 32,000 26,000 31,000 Other Services & Charges 258,694 316,193 439,700 300,000 382,200 • Capital Outlay 23,000 30,883 50,000 50,000 93,000 • Total 1,341,807 1,441,849 1,690,200 1,535,863 1,929,600 6.5% • Public Works-Street Resurfacing • Other Services & Charges 2,078,218 897,153 1,300,000 3,500,000 1,300,000 • Capital Outlay • Total 2,078,218 897,153 1,300,000 3,500,000 1,300,000 290 1% • PW.-Curb&Gutter • Other Services & Charges 122,031 16 170,000 250,000 200,000 • Capital Outlay • Total 122,031 16 170,000 250,000 200,000 • PW:Cross Gutter • Other Services & Charges 72,131 65 - 86,000 100,000 • Capital Outlay Total 72,131 65 - 86,000 100,000 • • PW:Tie in Paving • Other Services & Charges 53,545 9,878 35,000 35,000 100,000 Capital Outlay • Total 53,545 9,878 35,000 35,000 100,000 254 3% 0 PW.-Striping • Other Services & Charges 88,280 - 77,500 175,000 150,000 Capital Outlay Total 88,280 - 77,500 175,000 150,000 PW:Corp.Yard • Personnel Supplies 3,972 401 - - - • Other Services & Charges 27,199 24,225 67,800 41,006 62,500 Capital Outlay 860 5,908 3,000 3,000 2,000 • Total 32,031 30,534 70,800 44,006 64,500 44 1% 0 Page 2-18 • • GENERAL FUND • DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY • 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 % Increase • Department/Description Actual Actual Adopted Projected Budget In Budget • PW:Equipment • Personnel • Supplies 78,029 87,067 85,000 78,000 85,000 • Other Services & Charges 111,399 96,566 175,000 144,051 168,000 • Capital Outlay 11,700 - - - - • Total 201,128 183,633 260,000 222,051 253,000 20 9% • PW:Public Building Operations&Maintenance • Personnel 228,871 240,106 270,200 261,510 296,500 • Supplies 15,674 11,912 20,000 20,000 23,500 • Other Services & Charges 129,596 114,772 157,700 132,200 225,300 Capital Outlay - 4,252 4,000 4,000 8,000 • Total 374,141 371,042 451,900 417,710 553,300 12 6% • • PW:Portola Community Center • Personnel • Supplies Other Services & Charges 64,562 52,734 53,100 70,600 74,800 • Capital Outlay 314 - 18,534 - - • Total 64,876 52,734 71,634 70,600 74,800 33 9% • • Land Acquisition Capital Outlay 2,112,195 • Total 2,112,195 - - - - • • NPDES-Storm Water Permit • Capital Outlay 10,420 19,783 40,000 30,000 50,000 • Total 10,420 19,783 40,000 30,000 50,000 51 6% • Community Promotions • Personnel • Supplies 8,769 9,178 - - - • Other Services & Charges 1,645,999 1,406,078 1,745,300 1,615,520 2,027,420 Capital Outlay 2,341 5,461 - • Total 1,657,109 1,420,717 1,745,300 1,615,520 2,027,420 13.7% • • Marketing • Personnel Supplies 330 348 500 500 500 • Other Services & Charges 807,354 845,179 895,409 863,222 970,468 • Capital Outlay • Total 807,684 845,527 895,909 863,722 970,968 2 2% • • • Page 2-19 • GENERAL FUND • DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY • 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 % Increase 0 Department/Description Actual Actual Adopted Projected Budget In Budget • Art Committee • Supplies 235 - - - - Other Services & Charges 3,734 2,893 - - - • Capital Outlay i • Total 3,969 2,893 - - - -100.0% • • Building&Safety • Personnel 1,299,184 1,405,609 2,129,600 1,913,576 2,253,100 Supplies 5,158 2,557 11,000 11,000 13,000 0 Other Services & Charges 231,085 211,995 283,000 393,000 370,200 • Capital Outlay 683 - 2,000 9,710 2,000 • Total 1,536,110 1,620,161 2,425,600 2,327,286 2,638,300 43 6% • Building Demolition • Other Services & Charges 1,070 - - - - • Total 1,070 - - - - • • Code Enforcement Personnel 524,343 543,849 - - - • Supplies 4,189 1,085 - - - • Other Services & Charges 35,226 31,058 - - - • Capital Outlay - - - - - • Total 563,758 575,992 - - - • Planning&Community Development • Personnel 739,787 774,413 773,673 736,866 785,400 • Supplies 902 2,984 2,000 2,000 3,000 • Other Services & Charges 90,419 183,227 120,000 38,100 83,000 • Capital Outlay - - - 4,000 40,000 • Total 831,108 960,624 895,673 780,966 911,400 -18 7% • PW-Civic Center Park • Personnel 490,957 484,900 517,800 377,696 422,600 • Supplies 42,825 57,053 105,000 106,000 105,000 0 Other Services & Charges 462,310 478,667 523,000 523,000 698,000 • Capital Outlay 1,623 4,876 95,000 - - Total 997,715 1,025,496 1,240,800 1,006,696 1,225,600 -1 8% • • PW-Park Maintenance • Personnel • Supplies 3,658 7,476 3,500 4,500 6,000 Other Services & Charges 849,758 787,247 1,680,000 1,117,000 1,775,000 • Capital Outlay - 1,443 - - - • Total 853,416 796,166 1,683,500 1,121,500 1,781,000 40 9% 0 • Page 2-20 • • • GENERAL FUND • DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY • 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 % Increase •Department/Description Actual Actual Adopted Projected Budget In Budget •PW-Landscaping Service Division • Personnel 465,301 494,708 533,600 557,482 591,500 • Supplies I,328 2,888 6,000 6,100 6,000 • Other Services & Charges 14,908 21,896 24,000 64,700 41,000 • Capital Outlay 2,712 - - - - • Total 484,249 519,492 563,600 628,282 638,500 20 9% • Visitor Information Center • Personnel 213,871 225,581 246,250 236,494 392,400 • Supplies 5,016 5,493 8,000 7,000 10,000 • Other Services & Charges 104,163 73,069 122,250 108,550 183,750 Capital Outlay 5,453 - - • Total 328,503 304,143 376,500 352,044 586,150 15.7% • • Outside Agency Funding • Other Services & Charges 553,253 692,907 656,500 802,114 787,557 S• Capital Outlay Total 553,253 692,907 656,500 802,114 787,557 15 8% • • TOTAL GENERAL FUND • Personnel 11,071,046 11,533,371 12,716,209 11,781,210 14,093,150 44 3% • Supplies 609,007 530,428 655,500 604,895 720,100 14.0% Other Services & Charges 20,673,715 19,099,445 23,564,059 26,284,513 25,918,944 37 6% • Capital Outlay 2,348,120 207,773 338,034 299,810 327,500 44 3% • Transfers Out 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 2.6% • Total 41,209,167 32,443,482 38,373,802 40,070,428 42,640,694 23 5% • • Fire Fund IP Personnel • Supplies • Other Services& Charges 3,240,105 4,617,568 6,562,000 5,300,000 6,441,600 14 8% • Capital Outlay • Total 3,240,105 4,617,568 6,562,000 5,300,000 6,441,600 14 8% • TOTAL GENERAL&FIRE FU • Personnel .11,071,046 11,533,371 12,716,209 11,781,210 14,093,150 2 1% • Supplies 609,007 530,428 655,500 604,895 720,100 14 0% • Other Services & Charges 23,913,820 23,717,013 30,126,059 31,584,513 32,360;544 33 2% • Capital Outlay 2,348,120 207,773 338,034 299,810 327,500 44 3% Transfers Out 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 2 6% • Total 44,449,272 37,061,050 44,935,802 45,370,428 49,082,294 22 4% • • • • Page 2-21 • • • • CITY COUNCIL • • CITY COUNCIL . , ,.<.., 'rogrant DEPAWINIENT ,. - 110. � Program Narrative: • • The City Council,consisting of 5 City Council Members,serves as the City's governing body. • The Mayor is appointed from within the City Council for a one-year term. City Council Members • are elected at-large for four-year terms-with elections held every two years. The City Council • enacts City ordinances,establishes policies, represents the public, maintains intergovernmental relations, and exercises general oversight over the affairs of City • government,the Redevelopment Agency, Finance Authority, Parking Authority, • and Housing Authority. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 144,871 153,280 162,210 159,227 174,350 7 48% • SUPPLIES 14,982 16,897 27,500 27,500 27,500 0 00% OTHER SERVICES 57,800 67,703 69,700 69,700 69,700 0 00% • CAPITAL OUTLAY 0 1,575 2,000 2,300 2,000 0 00% • TOTALS: 217,653 239,455 261,410 258,727 273,550 4 64% • SIGNIFICANT CHANGES. • A Budget amount includes 4 percent cost of living adjustment • B PERS rate increase from 17%to 23% • C Health benefits charges increased by 3 06% • • • • • • • • • • • • • • • • • Page 2-22 • • CITY OF PALM DESERT • • BUDGET WORKSHEETS FY 2005-2006 • CITY COUNCIL DEPARTMENT , 41I4 I • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • • 110-4110-410 10-10 MEETING COMPENSATION 58,140 62,106 64,210 64,115 66,750 A 110-4110-410 11-15 RETIREMENT CONTRIBUTION 8,398 10,885 10,900 13,394 15,300 B • 110-4110-41011-16 MEDICARE CONTRB-EMP 685 787 1,500 1,000 1,600 110-4110-410 11-17 RETIREE HEALTH 2,500 0 2,500 2,500 2,500 • 110-4110-410 I 1-20 INS PREM-LTD 723 787 800 800 800 • 110-4110-410 11-21 INS PREM-HEALTH 72,648 76,495 80,000 75,118 85,000 C 110-4110-410 11-24 INS PREM-LIFE 224 251 200 200 300 • 1 10-41 10-410 11-25 WORKER'S COMPENSATION 1,553 1,969 2,100 2,100 2,100 • 1 10-4110-410 21-10 OFFICE SUPPLIES 2,054 1,714 2,500 2,500 2,500 110-4110-410 21-90 SUPPLIES OTHER 12,928 15,183 25,000 25,000 25,000 • 110-4110-410 30-90 PROF-OTHER 2,602 3,908 3,500 3,500 3,500 • 110-4110.41031-15 MILEAGE REIMBURSEMENT 1,797 1,268 2,000 2,000 2,000 1 10 4110 410 31-20 CONE,SEMINARS,WORKSHOPS 22,450 24,449 25,000 25,000 25,000 • 110-4110-410 31-21 COMMITTEE CONFERENCES 716 898 5,000 5,000 5,000 110-4110-410 31-25 LOCAL MEETINGS 25,265 33,305 25,000 25,000 25,000 • 110-4110410 33-30 R/M-OFFICE EQUIPMENT 0 0 200 200 200 • 110-4110-410 36-20 SUBSCRIPTIONS/PUBLICATION 1,794 1,494 2,500 2,500 2,500 110-411041036-30 DUES 2,340 1,675 4,000 4,000 4,000 • 110-4110-410 36-60 POSTAGE&FREIGHT 836 706 2,500 2,500 2,500 • 110-4110-410 40-40 CAP-OFFICE EQUIPMENT 0 1,575 2,000 2,300 2,000 * CITY COUNCIL 217,653 239,455 261,410 258,727 273,550 • • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED FY 04-05 FY 05-06 • Class# Title Grade Full-Time Filled Full-Time Part-Time • 1 CITY COUNCIL MEMBER 999 5 5 5 0 • • • • • • • • • • • • • • • • • • Page 2-23 - • • • • CITY MANAGER • • Ci 1 Y,MAMG R „ , Program,. ., , DEPARTMENT 4130 •• • Program Narrative: • • A City Council/City Manager form of government governs the City of Palm Desert.This effective • system combines the strong political leadership of elected officials with the executive expertise of an appointed professional municipal manager.The City Manager, under the direction and control • of the City Council, serves as the City's chief executive officer and oversees the coordination/ • implementation of City Council established policies and programs, including providing information • to assist the Council with the decision-making process. • The City Manager is responsible for enforcing all City laws/ordinances and verifying that all • franchises,contracts,permits,and privileges granted by the City Council are faithfully observed. • The City Manager has the authority to control, order, and give direction to all department heads • and subordinate City employees,including appointment, removal,promotion,and demotion.The City Manager conducts studies and effects such administrative reorganization of offices/positions • under his/her direction, necessary for the efficient, effective,and economical conduct of City business. • In addition to the duties of providing leadership, direction, and guidance to City departments,the City • Manager performs several essential functions.These responsibilities include promptly responding to all • citizen inquiries/requests,personnel management,preparation of the City's annual operating budget, and • serving as Executive Director of the Palm Desert Redevelopment Agency. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 562,028 588,671 632,000 648,742 698,100 10 46% SUPPLIES 844 2,289 1,500 1,500 2,500 66 67% • OTHER SERVICES 34,176 28,583 38,850 42,850 42,900 10 42% • CAPITAL OUTLAY 505 3,225 0 1,200 0 0 00% TOTALS: 597,553 622,768 672,350 694,292 743,500 10 58% • • SIGNIFICANT CHANGES • A Budget amount includes 4 percent cost of living adjustment • B PERS rate increase from 17%to 23% • C Health benefits charges increased by 3 06% D Budget amount reflects current year projected • Note Item A,B and C are the same for every City's Department with Employees.Comment will not be repeated. • • • • • • • • Page 2-24 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • CITY MANAGER - DEPARTMENT , 4130 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-OS FY 05-06 110-4130-411 10-01 SALARIES-FULL TIME 396,967 425,205 434,300 441,034 460,600 A • 110-4130-41111-15 RETIREMENT CONTRIBUTION 56,774 73,053 75,300 92,132 108,300 B • 110-4130-411 11-16 MEDICARE CONTRB-EMP 1,556 1,786 2,200 2,000 3,300 110-4130 411 11-17 RETIREE HEALTH 24,400 0 24,400 24,400 27,600 • 110-4130-411 11-20 INS PREM-LTD 4,647 4,828 5,500 5,000 5,700 110-4130-411 11-21 INS PREM-HEALTH 60,946 68,858 74,500 68,376 76,800 C • 110-4130-411 11-24 INS PREM-LIFE 1,540 1,627 1,600 1,600 1,600 • 110-4130-411 11-25 WORKER'S COMPENSATION 15,198 13,314 14,200 14,200 14,200 110-4130-411 21-10 OFFICE SUPPLIES 844 2,289 1,500 1,500 2,500• 110-4130-411 30-61 SPECIAL EVENTS 3,015 2,662 4,000 4,000 4,000 • 110-4130-411 30-95 PROF-EMP RECOG PROGRAM 3,005 3,447 6,000 10,000 10,000 D 110-4130-411 31-I5 MILEAGE REIMBURSEMENT 203 130 1,000 1,000 1,000 • 110-4130-411 31-20 CONFERENCE/SEMINARS 7,742 5,453 9,600 9,600 9,600 • 110-4130-411 31-25 LOCAL MEETINGS 13,366 11,005 9,000 9,000 9,000 110-4130-411 36-10 PRINTING/DUPLICATING 143 134 1,000 1,000 1,000 • 110-4130-411 36-20 SUBSCRIPTIONS/PUBLICATION 553 376 1,200 1,200 1,200 110-4130-411 36-30 DUES 5,593 4,886 6,050 6,050 6,100 • 110-4130-411 36-60 POSTAGE&FREIGHT 556 490 1,000 1,000 1,000 • 110-4130-411 40-40 CAP-OFFICE EQUIPMENT 505 3,225 0 1,200 0 * CITY MANAGER 597,553 622,768 672,350 694,292 743,500 • • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED FY 04-05 FY 05-06 • Class# Title Grade Full-Time !Filled Full-Time Part-Time • 10001 CITY MANAGER 895 1 1 1 20060 ASSISTANT TO THE CITY MANAGER 820 1 1 1 • 20065 SPECIAL PROJECT ADMINISTRATOR 775 1 1 1 • 20024 SECRETARY TO THE CITY MANAGER 500 1 I 1 30026 SR OFFICE ASSISTANT or 380 • OFFICE ASSISTANT II 300 1 1 1 • TOTAL 5 5 5 • • • • • • • • • • • • • • • • • Page 2-25 • • • • • CITY ATTORNEY • CITY ATTORNEYProgr n , DEPARTMENT' ; . 412Q • • Program Narrative: • • The City Attorney reviews all ordinances,resolutions,agreements, and other legal • documents; advises the City Council and staff on legal matters and represents the • City in litigation. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 000% OTHER SERVICES 144,000 127,873 144,000 144,000 144,000 0 00% • CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS. 144,000 127,873 144,000 144,000 144,000 0 00% • SIGNIFICANT CHANGES: • No significant changes • • • • • • • • • • • • • • • • • • • • • Page 2-26 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • CITY ATTORNEY DEPARTMENT 4114 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4120-41 130-15IPROF-LEGAL 144,000 127,873 144,000 144,000 144,000 • CITY ATTORNEY 144,000 127,873 144,000 144,000 144,000 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED • FY 04-05 FY 05-06 • Class# Title Grade Full-Time Filled Full-Time Part-Time CONTRACT POSITION ; • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-27 • • • • LEGAL SPECIAL SERVICES • • SAC.SPECIAL SERVICES " • Program IiEpARt1 N'r . • . , ' 4i n • • Program Narrative: • • This department represents the litigation costs on code violations,land issue,construction • contracts and lawsuits filed against the City. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 000% • OTHER SERVICES 271,491 320,397 ' 345,000 320,000 345,000 0 00% CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS. 271,491 320,397 345,000 320,000 345,000 0 00% • SIGNIFICANT CHANGES • • No significant changes • • • • • • I • • • • • • • • • • • • • • • Page 2-28 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • LEGAL SPECIAL SERVICES' ' DEPARTMENT ' , 4121 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4121-41130-15 PROF-LEGAL 248,190 307,313 300,000 300,000 300,000 • 110-4121-411 30-16 PROF-EMPLOYEE LAW SERVICE 23,301 13,084 45,000 20,000 45,000 • * LEGAL SPECIAL SERVICES 271,491 _ 320,397 345,000 320,000 345,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-29 • • • • COMMUNITY SERVICE • • • cSMuNIrtSERVICE ' ;PrOgt`ani DEPARTMENT :. AIM • Program Narrative: • • The Community Services Division oversees administration of franchise agreements(i.e.,cable • and solid waste),special contracts such as the golf course management agreement and the C.V. Park • &Recreation District agreement,Human Resources,legislation,public art, mobile home rent control, Community Development Block Grants, recycling administration and reporting,bus shelter program • administration, special events, City Clerk,public relations and advertising,Visitor Information Center, • and is staff to the Sister Cities Committee,the Public Safety Commission,the Marketing Committee,the • Art In Public Places Commission,the Library Promotion Committee, Community Gardens administration, city wide cell phone and pagers,the Two by Two Committee,Youth Committee, • Citizens on Patrol,and Legislative Review Committee.In addition,this division serves as the • City's Public Information Office. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 1,008,826 1,091,612 1,180,600 1,143,481 1,404,100 18 93% • SUPPLIES 1,398 1,897 3,500 3,500 3,500 0 00% • OTHER SERVICES 99,469 222,453 244,000 243,500 245,000 0 41% • CAPITAL OUTLAY 4,053 2,753 3,000 3,000 10,000 233 33% TOTALS. 1,113,746 1,318,715 1,431,100 1,393,481 1,662,600 16 18% • SIGNIFICANT CHANGES • • A Increase due to new proposed Office Assistant position,reclass of position to Admm Secretary,and COLA increase of 4 percent • B See notes B and C at City Manager Department 4130 C Budget reflects mcrease m staff activities on different projects • D Purchase of new office furniture and equipment for two offices that were not included as part of the remodel project • • • • • • • • • • • • • • Page 2-30 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • COMMUNITY SERVICE DEPARTMENT • 4132 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Descnption FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4132-411 10-01 SALARIES-FULL TIME 668,122 748,055 783,550 744,582 903,200 A • 110-4132-411 10-02 SALARIES-OVERTIME 3,285 5,756 3,000 0 0 110-4132-411 11-15 RETIREMENT CONTRIBUTION 97,197 129,636 135,250 155,543 204,200 B • 110-4132-411 11-16 MEDICARE CONTRB-EMP 7,491 8,687 10,200 9,000 10,200 • 110-4132-411 11-17 RETIREE HEALTH 44,300 0 44,300 44,300 51,400 110-4132-411 11-20 INS PREM-LTD 8,250 8,866 9,000 9,000 9,000 • 110-4132-411 1 1-21 INS PREM-HEALTH 150,087 164,433 167,700 153,256 198,300 B • 110-4132-411 11-24 INS PREM-LIFE 2,582 2,927 2,800 3,000 3,000 110-4132-411 11-25 WORKER'S COMPENSATION 27,512 23,252 24,800 24,800 24,800 • 110-4132-41 1 21-10 OFFICE SUPPLIES 1,398 1,897 3,500 3,500 3,500 110-4132-411 30-90 PROF-OTHER 21,462 130,019 120,000 120,000 120,000 • 110-4132-411 31-15 MILEAGE REIMBURSEMENT 1,152 1,009 1,500 1,500 1,500 • 110-4132-411 31-20 CONFERENCE/SEMINARS 11,326 13,827 20,000 20,000 25,000 C 110-4132-41131-25 LOCAL MEETINGS 2,833 3,055 4,000 4,000 4,000 • 110-4132-411 36-10 PRINTING/DUPLICATING 1,055 939 10,000 10,000 10,000 • 110.4132-411 36-20 SUBSCRIPTIONS/PUBLICATION 1,534 1,088 I,500 1,500 1,500 110-4132-411 36-30 DUES 1,800 2,121 3,000 3,000 3,000 • 110-4132-411 36-50 TELEPHONES 26,755 49,424 50,000 50,000 50,000 • 110-4132-411 36-60 POSTAGE&FREIGHT 5,489 3,230 1 Q000 10,000 10,000 110-4132-41139-01 BLM RANGER 7,000 14,000 10,00010,000 10,000 • 110-4132-411 39-03 RECYCLING 1,835 0 0 0 0 • 110-4132-411 39-10 COMMUNITY GARDEN 13,651 1,507 10,000 10,000 10,000 110-4132-411 39-14 LECTURE SERIES 3,577 2,234 4,000 3,500 0 • 110-4132-411 40-40 CAP-OFFICE EQUIPMENT 4,053 2,753 3,000 3,000 10,000 D • * COMMUNITY SERVICE 1,113,746 1,318,715 1,431,100 1,393,481 1,662,600 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED FY 04-05 FY 05-06 • Class# Title Grade Full-Time !Filled Full-Time IPart-Time • 10003 ACM-COMMUNITY SERVICES 890 1 1 1 10016 DIR OF SPECIAL PROGRAMS 820 1 1 1 • 20061 MARKETING MANAGER 730 1 1 1 • 20013 SENIOR MANAGEMENT ANALYST 740 2 2 2 30071 PUBLIC ART COORDINATOR 560 1 1 1 • 20044 SEC TO THE CITY COUNCIL 500 1 1 1 • 30077 PUBLIC ART TECHNICIAN 460 1 I 1 30020 ADMINISTRATIVE SECRETARY 440 1 1 2 • 30026 SENIOR OFFICE ASSISTANT 380 2 2 1 30030 OFFICE ASSISTANT II or 300 • OFFICE ASSISTANT I 230 1 1 2 • 30051 RECEPTIONIST 360 1 1 1 TOTAL 13 13 14 • • • • • • • • • • • Page 2-31 • • • • • COMMUNITY PROMOTIONS • • COMMUNITY PROMOTIONS Program 'DEPARTMENT . " 4416 • • Program Narrative: • Community Promotions, a component of the Community Services Division, administers • all city events,special City Council recognition awards,promotion of all community activities • which includes 4th of July,the Golf Cart Parade,Summer of Fun (movies and concerts), • Veteran's Day,etc.In addition,it oversees the organization of the Committee/Commission • Holiday Party and the Volunteer Recognition Dinners. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 8,769 9,178 0 0 0 0 00% • OTHER SERVICES 1,645,999 1,411,539 1,745,300 1,615,520 2,027,420 16 16% CAPITAL OUTLAY 2,341 0 0 0 0 0 00% • TOTALS: 1,657,109 1,420,717 1,745,300 1,615,520 2,027,420 16 16% • SIGNIFICANT CHANGES: • • A Events include new events of Visitor Center Grand Opening,Palm Springs Film Festival,Freedom Park Opening,and • Samsung World Golf Championship Other events include,Senior Cup,Living Desert Wild Lights,Date Festival, Choreography Festival,McCallum Open Call, Bob Hope Ladies Luncheon,Senior Olympics,Employee Retirement, • Desert Senior Inspiration,Athena,Veterans Day, Summer of Fun, Fourth of July,etc • • • • • • • • • • • • • • • • • Page 2-32 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • COMMUNITY PROMOTIONS' .. , ' DEPARTMENT , ' 4416 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4416-414 21-90 SUPPLIES-OTHER 8,769 9,178 0 0 0 • 110-4416-414 30-60 VOLNTR REC/SPECIAL EVENTS 319 1,957 20,000 20,000 20,000 110-4416-414 30-61 COMMUNITY EVENTS 232,118 192,448 266,500 266,500 547,000 A • 110-4416-414 30-62 COMMUNITY RECOGNITION 14,404 0 0 0 0 1104416.414 30-63 COMMITTEE/COMMISSION 18,324 35,387 50,000 50,000 50,000 • 110-4416-41430-92 PROF-OTHER 0 27,130 0 0 0 • 110-4416-414 31-25 LOCAL MEETINGS 24 62 0 0 0 110-4416-414 31-26 SISTER CITY EXPENSES 22,990 58,678 37,800 28,020 39,420 • 110-4416-414 32-17 PHOTOGRAPHY&VIDEOGRAPHY 469 27 0 0 0 • 110-4416-41432-18 POSTAGE/PROFESSIONAL 149 0 0 0 0 110-4416-414 32-19 ADVERTISING PRODUCTION 6 741 0 0 0 • 1104416-414 32-20 PSDRCVB FUNDING 952,512 884,739 1,000,000 950,000 1,000,000 110-4416.414 36-70 SHOPPER HOPPER BUS PURCH 134,825 0 0 0 0 • 110-4416-414 36-81 SHOPPER HOPPER EXPRESS 215,151 204,909 330,000 250,000 330,000 • 110-4416-414 38-92 CONTRIBUTIONS-COMMERCE 48,934 0 36,000 46,000 36,000 110-4416-414 39-17 MAKE SOMEONE A STAR 5,774 5,461 5,000 5,000 5,000 • 110-4416-414 40-40 CAPITAL OUTLAY/EQUIPMENT 2,341 0 0 0 0 • * COMMUNITY PROMOTIONS 1,657,109 1,420,717 1,745,300 1,615,520 2,027,420 • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-33 • • • • MARKETING • • MARKETING Program " DEPARTMENT 4411 • • Program Narrative: • • The Marketing Division for the City of Palm Desert includes all News Bureau and Advertising functions. • The News Bureau covers publicity and promotion,photography, maintenance of the website, as well as • design,production and printing of monthly Bright Side newsletter.Advertising includes the design and production of ads for tourism and special events, both print and electronic media buys, and the creation • of collateral materials for promotion of the City,including the annual community calendar. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 330 348 500 500 500 0 00% • OTHER SERVICES 807,354 845,179 895,409 863,222 970,468 8 38% • CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS: 807,684 845,527 895,909 863,722 970,968 8 38% • SIGNIFICANT CHANGES: • • A Budget has been redirected to focus on Media Buys that include local magazines and Sunime Bus Wrap Increase • in Special Events is due to the Visitor Information Center Grand Opening event • • • • • • • • • • • • • • • • • • Page 2-34 4 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • IARKETING ; DEPARTMENT 44II7 • ACTUAL ACTUAL ADOPTED PROJECTES REQESTED Account Code Account Descnption FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4417-414 21-10 OFFICE SUPPLIES 330 348 500 500 500 • 110-4417-41430-26 BRIGHT SIDE NEWSLETTER 31,881 82,246 38,600 38,600 38,600 110.4417-414 30-90 PROF-OTHER 47,666 67,069 48,240 48,240 47,440 • 110-4417-414 30-91 PROF-COMMUNITY CALENDAR 54,964 53,705 55,000 55,000 55,000 • 110-4417-414 31-15 MILEAGE REIMBURSEMENT 208 47 300 300 300 110-4417-414 31-20 CONFERENCE/SEMINARS 3,546 0 4,500 4,500 4,500 • 110-4417-414 31-25 LOCAL MEETINGS 918 956 750 750 750 110-4417-414 32-15 ADVERTISE ADMINISTRATION 78,308 78,392 78,000 78,000 78,000 • 110-4417-414 32-17 PHOTOGRAPHY&VIDEOGRAPHY 25,064 12,119 26,000 26,000 26,000 • 110-4417-414 32-19 ADVERTISING PRODUCTION 28,779 11,506 29,432 29,432 25,000 A 110-4417414 32-21 ADVERTISING MEDIA BUYS 205,992 227,550 259,737 227,550 370,279 A • 110-4417-414 32-22 ADVERTISING SPECIAL EVENT 87,006 110,858 69,900 69,900 126,746 A • 110-4417414 32-23 ADVERTISING PROMOTIONAL 113,474 71,962 143,500 143,500 53,419 A 110 4417 414 36-10 PRINTING/DUPLICATING 76,087 70,990 77,300 77,300 78,960 • 110-4417-41436-20 SUBSCRIPTIONS/PUBLICATION 770 1,272 250 250 250 110441741436-30 DUES 200 200 700 700 700 • 110-4417-414 36-50 TELEPHONE 939 881 1,000 1,000 1,080 • 110-4417-414 36-60 POSTAGE&FREIGHT 51,552 55,426 62,200 62,200 63,444 • * MARKETING 807,684 845,527 895,909 863,722 970,968 • • • • • • • • • • • • • • • • • • • • • • • • Page 2-35 • • • • • CIVIC ARTS COMMITTEE • • civic ARTS COMMITTEE ,,twain DEPARTMENT'. 4408 • • Program Narrative: • The Civic Arts Committee is responsible for doing special cultural activities such as the annual • Student Art and Essay contest,North Wing Gallery receptions, local artist receptions and affairs,Holiday in • the Park,Art in Education,and Musical Ambassador Programs. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 235 0 0 0 0 0 00% OTHER SERVICES 3,734 2,893 0 0 0 0 00% • CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS: 3,969 2,893 0 0 0 0 00% • • SIGNIFICANT CHANGES: • A Department was elimated,duties will be handled by AIPP staff and commission • • • • • • • • • • • • • • • • • • • • Page 2-36 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • CIVIC ARI'.COMMITTEE DEPARTMENT 441/4 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Descnption FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4418-414 21-90 SUPPLIES-OTHER 235 0 0 0 0 • 110-4418-414 30-60 VOLNTR REC/SPECIAL EVENTS 0 0 0 0 0 110-4418-414 30-90 PROF-OTHER 2,807 2,893 0 0 0 • 110-4418-414 31-25 LOCAL MEETINGS 927 0 0 0 0 • * CIVIC ARTS COMMITTEE 3,969 2,893 0 0 0 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-37 • • • • LEGISLATIVE ADVOCACY • • LEGISLATIVt ADVQCACY Prtlgr Tt DEPARTMENT 41/2 • Program Narrative: • This component of the Community Services Division is responsible for monitoring and providing • analysis of legislation introduced at both the State and Federal level as it relates to the City of Palm Desert. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 0 0 0 0 0 0 00% • OTHER SERVICES 40,099 38,810 53,000 61,000 61,000 15 09% • CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS: 40,099 38,810 53,000 61,000 61,000 15 09% • • SIGNIFICANT CHANGES: • A Increase m lobbyist contract amount • • • • • • • • • • • • • • • • • • • • • • • Page 2-38 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • LEGISLATIVE ADVOCACY • , ' "•` '',,DEPARTMEN`P " " " 4112 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-OS FY 05-06 110-4112-410 30-90 PROF-OTHER 33,250 33,428 45,000 53,000 53,000 A • 110-4112-410 31-20 CONF,SEMINARS,WORKSHOPS 6,849 5,382 8,000 8,000 8,000 • * LEGISLATIVE ADVOCACY 40,099 38,810 53,000 61,000 61,000 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED FY 04-05 FY 05-06 • Class# Title Grade Full-Time !Filled Full-Time Part-Time • CONTRACT ONLY • • • • • • • • • • • I • • • • • • • • • • • • • • • • • • • • Page 2-39 • • • • VISITORS INFORMATION CENTER • • • VISITORS INFORMATION CENTER .Program", . DiPARTk NT 449 • Program Narrative: • • The Visitors Information Center is a component of the Community Services Department. • The City of Palm Desert's two largest revenue sources are its hotel bed tax and sales tax.The • City must address these issues,working more closely with its local businesses to assist them in • promoting the community as a destination resort.The Visitors Information Center is responsible for promoting its businesses, hotels,and activities, etc.to those people who visit our community. • Its function is to work with retailers,hoteliers,and restaurateurs,etc.to determine the best • methods available in which the City can assist them in attracting people to our community and • enticing them back for the second,third,and fourth visit.In addition,the division provides services such as answering inquiries about the City by working closely with its news bureau • and advertising agency regarding local activities in order to best present the City as a premier • resort.The Visitors Center also maintains a retail store with a variety of merchandise with the • Palm Desert logo. This serves to provide additional promotion and increase name recognition for Palm Desert through sales of these items. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 213,871 225,581 246,250 236,494 392,400 59 35% • SUPPLIES 5,016 5,493 8,000 7,000 10,000 25 00% • OTHER SERVICES 104,163 73,069 122,250 108,550 183,750 50 31% CAPITAL OUTLAY 5,453 0 0 0 0 0 00% • TOTALS: 328,503 304,143 376,500 352,044 586,150 55 68% • • SIGNIFICANT CHANGES: • A Increase due to two new Office Assistant positions and COLA increase of 4 percent • B See notes B and C at City Manager Department 4130 • C Increase due to new building with additional square feet • Note The Visitors Information Center is budgeting revenue of$100,000 • • • • • • • • • • • Page 2-40 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • VISITORS INF,ORI4IATION CENTER , • .DEPARTMENT ' , 4419 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 0405 FY 04-05 FY 05-06 110-4419-453 10-01 SALARIES-FULL TIME 127,075 139,779 143,500 137,291 211,900 A • 110-4419-453 10-02 SALARIES-OVERTIME 701 874 700 1,000 2,000 • 110-4419-453 11-15 RETIREMENT CONTRIBUTION 18,289 23,885 24,900 28,680 50,500 B 110-4419-45311-16 MEDICARE CONTRB-EMP 1,072 1,174 1,500 1,350 2,500 • 110-4419-453 11-17 RETIREE HEALTH 8,200 0 8,200 8,200 12,800 110-4419-453 11-20 INS PREM-LTD 1,599 1,714 1,700 1,700 2,000 • 110-4419-453 11-21 INS PREM-HEALTH 51,338 53,311 60,550 53,073 103,200 B • 110-4419-453 11-24 INS PREM-LIFE 494 531 600 600 900 110-4419-453 11-25 WORKER'S COMPENSATION 5,103 4,313 4,600 4,600 6,600 • 110-4419-453 21-10 OFFICE SUPPLIES 927 2,180 2,000 1,000 2,000 • 110-4419-453 21-90 SUPPLIES-OTHER 4,089 3,313 6,000 6,000 8,000 110-4419-453 30-61 SPECIAL EVENTS 0 0 2,000 2,500 3,000 • 110-4419-453 30-90 PROF-OTHER 0 347 6,000 7,000 5,000 110-4419-453 31-15 MILEAGE REIMBURSEMENT 0 0 250 250 250 • 110-4419-453 31-20 CONE,SEMINARS,WORKSHOPS 0 910 2,000 0 2,000 • 110-4419-453 31-25 LOCAL MEETINGS 1,359 1,222 2,000 2,000 2,000 110-4419-453 33-10 R/M-BUILDINGS 3,964 4,735 5,500 5,500 7,500 • 110-4419-453 34-20 OFFICE EQUIPMENT RENTAL 4,896 5,306 6,500 6,500 6,500 • 110-4419-453 35-10 UTILITIES-WATER 312 724 1,000 1,000 5,000 C 110 4419 453 35-14 UTILITIES-ELEC 1 KIC 6,304 6,090 6,500 6,500 20,000 C • 110-4419-453 35-16 UTILITIES-SEWER CHARGES 322 109 800 0 0 110-4419-453 36-10 PRINTING/DUPLICATING 3,506 17 10,000 10,000 10,000 • 110-4419-453 36-20 SUPSCRIPTIONS/PUBLICATION 213 213 500 500 500 • 110-4419-453 36-30 DUES 1,387 1,521 1,200 1,800 2,000 110-4419-45336-50 TELEPHONE 5,132 2,849 8,000 5,000 10,000• 110-4419-453 36-60 POSTAGE&FREIGHT 29,196 22,969 30,000 20,000 30,000 • 110-4419-453 40-40 CAP-OFFICE EQUIPMENT 5,453 0 0 0 0 110-4419-453 80-12 COST OF GOOD SOLD 47,572 26,057 40,000 40,000 80,000 C • * VISITORS INFORMATION CENTER 328,503 304,143 376,500 352,044 586,150 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 • Class# Title Grade Full-Time frilled Full-Time jPart-Time 20051 VISITORS INFO CENTER MANAGER 730 1 I 1 • 30030 OFFICE ASSISTANT II or 300 • 30035 OFFICE ASSISTANT 230 2 2 4 • TOTAL 3 3 5 • • • • • • • • • • • • • Page 2-41 • • • • COMMUNITY SERVICE / CITY CLERK • • • ct3mmtNI`f'YMA Mt`Er,CITIF MEW Program 1 7 • Program Narrative: • • City Clerk Operations are a component of the Community Services Department, providing • general support for the City Council,preparation of City Council Meeting Agendas and Minutes, • maintenance of official City records, monitoring of contracts for completeness and accuracy, responses to requests for information,supervision of records management,registering voters, and conducting • municipal elections. • • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 240,445 248,768 273,250 267,004 374,900 37 20% • SUPPLIES 1,236 2,765 4,500 4,500 4,500 0 00% • OTHER SERVICES 91,729 94,756 92,900 111,900 103,900 11 84% • CAPITAL OUTLAY 1,770 5,347 4,000 4,000 4,000 0 00% TOTALS: 335,180 351,636 374,650 387,404 487,300 30 07% • SIGNIFICANT CHANGES: • • A Increase due to new proposed Deputy City Clerk position and COLA increase of 4 percent • B See notes B and C at City Manager Department 4130 C Budget amount reflects current year projected • • • • • • • • • • • • • • • • • • Page 2-42 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • ICoMMLTNITYSERVICE/CITY CLE1UU ' ' DEPARTMENT , ' 4111 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Descnption FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4111-410 10-01 SALARIES-FULL TIME 138,989 153,449 164,000 157,722 247,800 A • 110-4111-41010-02 SALARIES-OVERTIME 1,978 261 500 0 0 1I0-4111-410 11-15 RETIREMENT CONTRIBUTION 20,057 26,760 28,400 32,948 42,600 B • 110-4111-410 11-16 MEDICARE CONTRB-EMP 2,316 2,484 3,200 2,721 3,500 110-4111-410 11-17 RETIREE HEALTH 8,800 0 8,800 8,800 10,700 • 110-4111-41011-20 INS PREM-LTD 1,769 1,920 2,100 2,100 2,200 • 110-4111-410 11-21 INS PREM-HEALTH 60,553 58,515 60,550 57,013 62,400 B 110-4111-410 11-24 INS PREM-LIFE 547 597 600 600 600 • 110-4111-410 11-25 WORKER'S COMPENSATION 5,436 4,782 5,100 5,100 5,100 • 110-4111-41021-10 OFFICE SUPPLIES 1,236 2,765 4,500 4,500 4,500 110-4111-410 30-90 PROF-OTHER 13,736 22,962 20,000 20,000 20,000 • 110-4111-410 31-15 MILEAGE REIMBURSEMENT 187 184 500 500 500 110-4111-410 31-20 CONE,SEMINARS,WORKSHOPS 5,766 4,535 4,000 5,000 5,000 • 110-4111-410 31-25 LOCAL MEETINGS 247 290 2,000 2,000 2,000 • 110-4111-410 32-10 REQ LEGAL ADVERTISING 60,403 60,088 50,000 68,000 60,000 C 110-4111-410 33-30 RIM-OFFICE EQUIPMENT 4,538 1,396 5,000 5,000 5,000 • 110-4111-410 36-10 PRINTING/DUPLICATING 761 0 2,500 2,500 2,500 • 110-4111-41036-20 SUBSCRIPTIONS/PUBLICATION 740 875 1,500 1,500 1,500 110-4111-410 36-30 DUES 1,382 545 1,800 1,800 1,800 • 110-4111-41036-40 FILING FEES 96 2 100 100 100 110-4111-410 36-60 POSTAGE&FREIGHT 3,873 3,879 5,500 5,500 5,500 • 110-4I11-410 40-40 CAP-OFFICE EQUIPMENT 1,770 5,347 4,000 4,000 4,000 • • COMMUNITY SERVICE/CITY CLERK 335,180 351,636 374,650 387,404 487,300 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED • FY 04-05 FY 05-06 • Class# Title Grade Full-Time Filled Full-Time Part-Time • 10015 CITY CLERK 850 1 1 1 DEPUTY CITY CLERK 560 0 0 1 • 30048 RECORDS TECHNICIAN 440 1 1 1 • OFFICE ASSISTANT II or 300 30035 OFFICE ASSISTANT I 230 1 I 1 • TOTAL 3 3 4 • • • • • • • • • • • • • • • • Page 2-43 • • • • ELECTIONS • • ELECTIONS, ' ' Program - DEPARTMENT' , 4I.14 � Program Narrative: • • The City of Palm Desert Municipal Elections are conducted every even-numbered year. • The next election will be held in November 2006. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 899 0 1,000 1,000 0 -100 00% OTHER SERVICES 44,381 0 60,600 45,600 0 -100 00% • CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS. 45,280 0 61,600 46,600 0 -100 00% • SIGNIFICANT CHANGES: • A Next Palm Desert General Municipal Election to be held November 2006 • • • • • • • • • • • • • • • • • • • • • • Page 2-44 0 • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • ELECTIONS , DEPARTMENT 4114 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-O5 FY 05-06 110-4114-410 21-10 OFFICE SUPPLIES 899 0 1,000 1,000 0 A • 110-4114-410 30-90 PROF-OTHER 44,195 0 60,000 45,000 0 A • 1 10-4114-410 31-25 LOCAL MEETINGS 49 0 200 200 0 A 110-4114-41032-10 REQ LEGAL ADVERTISING 137 0 400 400 0 A • * ELECTIONS 45,280 0 61,600 46,600 0 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-45 • • • • HUMAN RESOURCES • • HUMAN RESOURCES _ Program DEPARTMENT 41.54 • • Program Narrative: • • The Human Resources Department provides and coordinates services and programs that • assist the City in developing and maintaining a qualified, effective and diverse • workforce.The Department provides all employment-related services to the City's management staff, employees and job applicants.The major functions performed by the • Human Resources Department include: 1)Employee recruitment and selection testing, including • examination development and administration.2) Equal Employment Opportunity,including • outreach recruitment and investigation of harassment and discrimination complaints.3)Benefits coordination,including administration of the employee insurance and retirement benefit programs. • 4)Employee relations,including labor negotiations. 5) Classification and compensation,including • development and maintenance of job descriptions and compensation plans. 6)Employee • development,including coordination of City-wide employee and management training programs. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 448,742 363,319 405,100 416,610 277,800 -3142% • SUPPLIES 33,942 6,197 10,000 7,000 10,000 000% • OTHER SERVICES 293,211 233,193 334,700 259,900 398,700 1912% • CAPITAL OUTLAY 215 3,714 3,000 0 3,000 0 00% TOTALS. 776,110 606,423 752,800 683,510 689,500 -8 41% • • SIGNIFICANT CHANGES: • A Change due to reclass of staff to Human Resource Manager and COLA mcrease of 4 percent B See notes B and C at City Manager Department 4130 • C Increase due to enhancement of student work program • D Increase due to staff classification and compensation study • • • • • • • • • • • • • Page 2-46 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • HUMAN RESOURCES ' ` DEPARTMENT- 4154 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4154-415 10-01 SALARIES-FULL TIME 284,244 225,793 230,400 249,826 156,100 A • 110-4154-415 10-02 SALARIES-OVERTIME 659 192 0 0 0 110-4154-415 11-15 RETIREMENT CONTRIBUTION 40,942 38,311 39,900 52,188 36,400 B • 110-4154-415 11-16 MEDICARE CONTRB-EMP 4,454 3,695 4,500 3,900 3,700 110-4154-41511-17 RETIREE HEATLH 17,100 0 39,900 39,900 9,200 • 110-4154-415 11-20 INS PREM-LTD 4,278 3,122 2,900 2,900 3,300 • 110.4154-415 11-21 INS PREM-HEALTH 85,088 81,392 76,100 56,396 57,600 B 110-4154-41511-24 INS PREM-LIFE 1,327 969 900 1,000 1,000 • 110-4154-415 11-25 WORKER'S COMPENSATION 10,650 9,845 10,500 10,500 10,500 • 110-4154-415 21-10 OFFICE SUPPLIES 2,092 1,741 2,000 2,000 2,000 110-4154-415 21-90 SUPPLIES-OTHER 31,850 4,456 8,000 5,000 8,000 • 110-4154-415 30-03 PROF-TEMPORARY PART-TIME 39,386 43,125 42,000 50,000 60,000 C 110-4154-415 30-36 PROF-TEMP HELP CITY-WIDE 94,600 88,663 85,000 85,000 85,000 • 110-4154-415 30-56 MEDICAL ANNUAL/NEW EMPLOY 23,318 13,747 21,500 10,000 21,500 • 110-4154-415 30-90 PROF-OTHER 18,718 12,913 25,600 15,000 75,600 D 110-4154-415 30-95 PROF-EMP RECOG PROGRAM 6 4,707 12,000 12,000 12,000 • 110-4154-415 31-15 MILEAGE REIMBURSEMENT 883 781 0 0 500 0 110-4154-415 31-20 CONFERENCE/SEMINARS 16,317 6,656 10,000 7,000 10,000 110-4154-415 31-21 CITY WIDE TRAINING 44,712 26,415 61,000 26,000 61,000 • 110-4154-415 31-25 LOCAL MEETINGS 22,712 20,335 30,000 20,000 32,000 110-4154-415 32-15 OTHER ADVERTISING 16,876 7,929 25,000 20,000 25,000 • 110-4154-415 36-10 PRINTING/DUPLICATING 1,235 50 8,000 5,000 4,000 • 110-4154-415 36-20 SUBSCRIPTIONS/PUBLICATION 4,818 3,245 5,000 4,000 2,500 110-4154-415 36-30 DUES 813 572 1,600 900 1,600 • 1104154-415 36-60 POSTAGE&FREIGHT 920 630 2,000 1,000 2,000 • 110-4154-415 39-03 RIDESHARE 7,897 3,425 6,000 4,000 6,000 110-4154-415 40-40 CAP-OFFICE EQUIPMENT 215 3,714 3,000 0 3,000 • * HUMAN RESOURCES 776,110 606,423 752,800 683,510 689,500 • AUTHORIZED PERSONNEL ADOPTED BUDGET I REQUESTED • FY 04-05 FY 05-06 - • Class# Title Grade Full-Time (Filled Full-Time Part-Time 10012 HUMAN RESOURCES DIRECTOR or 850 • INTERIM HUMAN RESOURCES DIRECTOR 60 1 1 1 • HUMAN RESOURCES MANAGER 760 0 0 1 30078 HR MANAGEMENT ANALYST 600 1 1 0 • 30018 HUMAN RESOURCES TECHNICIAN 460 1 1 1 30026 SENIOR OFFICE ASSISTANT 380 1 1 1 • TOTAL 4 41 4 • • • • • • • • • • • • Page 2-47 • • • • FINANCE • • FINANCE Program ' " DEPARTMENT 4354 • • Program Narrative: • • The Finance Department provides the services of monitoring the various financial related • areas which are essential to the City and Redevelopment operations. Areas include • revenue receipts(e.g.taxes,fees, assessments)disbursements and accounts payable transactions,operational budget, cash management and investments,payroll,general • ledger and accounting records,financial reports, annual audits, debt-service obligations, • special-assessment accounting,business licensing processing, and redevelopment accounting. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 1,028,363 1,091,746 1,193,025 1,131,438 1,354,700 13 55% • SUPPLIES 5,785 12,140 5,500 11,000 10,000 8182% • OTHER SERVICES 69,326 87,119 76,300 100,600 90,000 17 96% CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS: 1,103,474 1,191,005 1,274,825 1,243,038 1,454,700 1411% • • SIGNIFICANT CHANGES: • A Increase due to new proposed Management Analyst position,and COLA increase of 4 percent • B See notes B and C at City Manager Department 4130 • C Budget amount reflects current year projected • • • • • • • • • • • • • • • • • Page 2-48 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • FINANCE , ' - " DEPARTMENT , 4150 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4150-415 10-01 SALARIES-FULL TIME 662,286 722,649 753,925 704,776 849,500 A • 110-4150-415,10-02 SALARIES-OVERTIME 2,042 688 2,500 2,500 2,500 • 110-4150-415 11-15 RETIREMENT CONTRIBUTION 96,178 125,256 130,000 147,228 184,800 B 110-4150 415 11-16 MEDICARE CONTRB-EMP 7,299 8,100 10,000 147,228 10,000 • 110-4150-415 11-17 RETIREE HEATLH 38,900 0 38,900 38,900 46,500 110-4150-415 11-20 INS PREM-LTD 8,304 8,985 9,600 9,600 9,600 • 110-4150-415 11-21 INS PREM-HEALTH 186,599 202,851 223,600 194,934 227,100 B • 110-4150-415 11-24 INS PREM-LIFE 2,571 2,777 2,700 2,700 2,900 110-4150-415 11-25 WORKER'S COMPENSATION 24,184 20,440 21,800 21,800 21,800 • 110-4150-415 21-10 OFFICE SUPPLIES 5,785 12,140 5,500 11,000 10,000 C • 110-4150-415 31-15 MILEAGE REIMBURSEMENT 850 470 800 600 800 110-4I50-415 31-20 CONFERENCE/SEMINARS 8,037 5,894 5,300 6,000 5,300 • 110-4150-415 31-25 LOCAL MEETINGS 837 940 800 1,200 1,200 • 110-4150-415 33-30 R/M-OFFICE EQUIPMENT 0 100 0 0 0 110-4150415 36-10 PRINTING/DUPLICATING 22,767 42,206 32,700 54,500 43,600 C • 110-4150-415 36-20 SUBSCRIPTIONS/PUBLICATION 21,498 21,997 21,500 22,000 22,800 110-4150-415 36-30 DUES 1,712 1,268 1,200 1,800 1,300 • 110-4150-415 36-60 POSTAGE&FREIGHT 13,625 14,244 14,000 14,500 15,000 • * FINANCE 1,103,474 1,191,005 1,274,825 1,243,038 1,454,700 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED • FY 04-05 FY 05-06 Class# Title Grade Full-Time [Filled Full-Time Part-Time • 10006 FINANCE DIRECTOR/TREASURER 865 1 1 1 • 20060 ASSISTANT FINANCE DIRECTOR 820 1 1 1 20064 DEPUTY CITY TREASURER 760 1 1 1 • 20067 PRINCIPAL FINANCIAL ANALYST 740 1 1 I • 20058 MANAGEMENT ANALYST I 600 ACCOUNTANT I 560 0 0 1 • 30080 ACCOUNTING TECHNICIAN II or 560 30019 ACCOUNTING TECHNICIAN 460 5 5 5 • 30020 ADMINISTRATIVE SECRETARY 440 1 1 1 • 30072 BUSINESS LICENSE TECHNICIAN 460 1 1 1 30026 SR OFFICE ASSIST-BUS LICENSE 380 1 1 1 • TOTAL 12 12 13 • • • • • • • • • • • • • • • Page 2-49 • • • • • INDEPENDENT AUDIT • • INDEPENDENT AUDIT Program DEPARTMENT 4I5I • Program Narrative: • • An annual audit is conducted by the City's independent auditors on the City's Finance Statements.They review the internal controls, confirm the cash and investments of the City,and prepare the City's • Comprehensive Annual Financial Report.In addition,the auditors do special audits on State and Federal • required single audit compliance,franchise audits and any other audit directed by either City Council or Staff. • • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 000% • OTHER SERVICES 44,325 64,259 50,000 64,500 70,000 40 00% CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS: 44,325 64,259 50,000 64,500 70,000 40 00% • • SIGNIFICANT CHANGES: • A Increase due to audit service rate Increase,review of franchise companies and TOT audits • • • • • • • • • • • • • • • • • t Page 2-50 • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • INDEPENDENT AUDIT , • ., DEPARTMENT - ;41S1 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4151-41530-201PROF-ACCOUNT1NG/AUDIT1NG 44,325 64,259 50,000 64,500 70,000 A • * INDEPENDENT AUDIT 44,325 64,259 50,000 64,500 70,000 • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-51 • • • • GENERAL SERVICES • • GENERAL SERVICES .13nt rtillt . DEPARTMENT 4159 • • Program Narrative: • The General Services Program provides support for citywide services consumed by all • City departments. Services include copy machine costs, office supplies,telephone, citywide • membership dues like CVAG and SCAG,processing of purchase orders and buying • new furniture and fixed assets for the departments. The program also includes the citywide • sales tax report and audit services. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 78,492 68,692 79,500 105,895 82,000 3 14% • OTHER SERVICES 417,150 308,837 317,200 1,060,156 321,750 1 43% CAPITAL OUTLAY 0 4,846 0 27,100 0 0 00% • TOTALS: 495,642 382,375 396,700 1,193,151 403,750 1 78% • • SIGNIFICANT CHANGES. • A Budget amount reflects current year projected • B Due to the uncertainty of the State budget,budget request will be reviewed at mid-year • • • • • • • • • 4111 • I Page 2-52 11 • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • GENERAL SERVICES . - IItEPARTMENT • ;I59- • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Descnption FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4159 415 21-10 OFFICE SUPPLIES 61,402 49,598 62,000 88,395 62,000 • 110-4159-415 21-90 SUPPLIES-OTHER 17,090 19,094 17,500 17,500 20,000 • 110-4159-415 30-90 PROF-OTHER 119,846 52,659 50,000 75,000 50,000 110-4159 415 31-20 CONFERENCE/SEMINARS 19,188 11,135 17,000 17,000 17,000 • 110-4159-41531-25 LOCAL MEETINGS 4,197 7,474 4,100 4,100 4,100 110-4159-415 33-30 RIM-OFFICE EQUIPMENT 24,869 20,806 19,100 24,101 25,000 A • 110-4159-415 34-20 OFFICE EQUIPMENT-RENTAL 82,394 73,076 78,000 75,000 78,000 • 110-4159-415 36-10 PRINTING/DUPLICATING 17,530 12,210 6,800 0 0 A 110-4159-415 36-30 DUES 309 70,923 69,900 74,000 75,350 • 110-4159-415 36-48 5B2557/County Admm Fees 67,624 0 0 43,655 0 B • 110-4159-415 36-49 STATE ERAF SHIFT 75,771 0 0 685,000 0 B 110-4159-415 36-50 TELEPHONE 162 60,315 72,000 62,000 72,000 • 110-4159-415 36-60 POSTAGE&FREIGHT 5,260 239 300 300 300 110-4159-415 40-40 CAP-OFFICE EQUIPMENT 0 4,846 0 27,100 0 • * GENERAL SERVICES 495,642 382,375 396,700 1,193,151 403,750 • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-53 • • • • • DATA PROCESSING • • DATA PROCESSING ' Program' ' D PARTIV NT 4i90 • Program Narrative: • • The Data Processing Division is responsible for overseeing all of the City's personnel computers, • IBM AS400 mini computer system, ethernet network,printers,problem solving, • optical imaging system, geographical information system(GIS), City E-gov website,hardware and software maintenance contracts, and acquisition/setup of all computer hardware and software. • • The Data Processing Division vision is to incorporate technology that will enhance employee productivity, • increase public access to City services, and help accomplish our mission of providing access to, maintenance of, and protection of the City's digital infrastructure. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 390,352 453,800 534,600 464,406 647,100 21 04% • SUPPLIES 89,818 87,320 65,000 68,000 108,000 66 15% OTHER SERVICES 120,972 105,994 170,550 237,500 206,300 20 96% • CAPITAL OUTLAY 71,831 84,876 85,000 125,000 85,000 0 00% • TOTALS: 672,973 731,990 855,150 894,906 1,046,400 22 36% • • SIGNIFICANT CHANGES. • A Increase due to new proposed GIS Assistant,reclass of position to Director of Information and COLA increase of 4 percent • B See notes B and C at City Manager Department 4130 • C Purchase,installation and training for new Human Resource and GIS H T E software D Addition funds for web consultant,implementation services,and software modification • E Training and conferences to keep staff current on existing software and hardware used by the City departments • • • • • • • I • I • I I I Page 2-54 • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • DATA PROCESSING . , ' DEPARTMENT 4I90 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4190-415 10-01 SALARIES-FULL TIME 240,725 291,182 347,300 276,666 404,000 A • 110-4190-415 10-02 SALARIES-OVERTIME 549 209 700 500 700 • 110-4190-415 11-15 RETIREMENT CONTRIBUTION 35,422 50,466 52,800 57,796 81,600 B 110-4190-415 11-16 MEDICARE CONTRB-EMP 4,016 4,802 5,300 5,000 5,300 • 110-4190-415 11-17 RETIREE HEATLH 17,800 0 17,800 17,800 20,500 110-4190-415 11-20 INS PREM-LTD 3,048 3,618 3,400 3,600 3,700 • 110-4190-415 11-21 INS PREM-HEALTH 76,750 93,027 96,300 91,944 120,000 B • 110-4190-415 11-24 INS PREM-LIFE 948 1,120 1,000 1,100 1,300 110-4190-415 11-25 WORKER'S COMPENSATION 11,094 9,376 10,000 10,000 10,000 • 110-4190-415 21-20 SUPPLIES-COMPUTER 89,818 87,320 65,000 68,000 108,000 C • 110-4190-415 30-91 PROF-COMPUTER CONSULTANT 30,074 7,051 25,000 91,000 50,000 D 110-4190-415 31-15 MILEAGE REIMBURSEMENT 81 249 500 500 500 • 110-4190-415 31-20 CONFERENCE/SEMINARS 4,248 5,746 4,100 5,000 7,500 E 110-4190-415 31-25 LOCAL MEETINGS 0 618 300 300 300 • 110-4190-15 33-60 R&M-COMPUTER 86,366 92,073 140,000 140,000 147,000 • 110-4190-415 36-20 SUBSCRIPTIONS/PUBLICATION 83 107 500 300 500 110-4190-415 36-30 DUES 120 150 150 400 500 • 110-4190-415 40-40 CAP-OFFICE EQUIPMENT 71,831 84,876 85,000 125,000 85,000 • * DATA PROCESSING 672,973 731,990 855,150 894,906 1,046,400 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED • FY 04-05 FY 05-06 Class# Title Grade Full-Time 'Filled Full-Time Part-Time • DIRECTOR OF INFORMATION 855 0 0 I • 20028 INFORMATION SYSTEMS MANAGER 820 1 1 0 30041 GIS TECHNICIAN 560 1 1 1 • 30073 INFORMATION SYSTEM ANALYST 560 1 1 1 • 30056 INFORMATION SYSTEMS TECHNICIAN 480 2 2 2 GIS TECHNICIAN-ENTRY LEVEL 480 0 0 1 • OFFICE ASSISTANT II or 300 30035 OFFICE ASSISTANT I 230 1 1 1 • TOTAL 6 6 7 • • • • • • • • • • • • • • • • • Page 2-55 • • • • • UNEMPLOYMENT INSURANCE • UNEMPLOYMENT INSURANCE Program • DDPA1tT tT 4191 • • Program Narrative: • • The City of Palm Desert pays the actual cost of unemployment to the State of California • at the time when an employee is terminated. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 6,232 15,144 0 6,300 5,000 100 00% • SUPPT IFS 0 0 0 0 0 0 00% • OTHER SERVICES 0 0 0 0 0 0 00% CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS: 6,232 15,144 0 6,300 5,000 10000% • • SIGNIFICANT CHANGES. • A Budget amount reflects current year projected Unemployment program system is a pay as claims are filed,City will • make the appropriate adjustments as claims are filed • -- • • • • • • • • • • • • • • • • • • • • Page 2-56 • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • UNEMPLOYMENT INSURANCE ' , , DEPARTMENT , ` 4191 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Descnption FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 I10-4191-419 11-26IUNEMPLOYMENT INSURANCE 6,232 15,144 0 6,300 5,000 A • * UNEMPLOYMENT INSURANCE 6,232 15,144 0 6,300 5,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-57 • • • • INSURANCE • • INSURANCE Program ' "DEPARTMENT 4192 • • Program Narrative: • • The insurance program provides for citywide insurance coverage of property damage • (fire and theft),General liability insurance,surety bonds on employees, claims administration. • General Liability coverage is provided by Southern California Joint Powers Agency for coverage from$10,000 to$10 million. Claims administration includes payment of • investigator, claims tracking,attorneys costs and settlement of claims. • • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 000% • OTHER SERVICES 789,861 81,696 522,500 558,644 567,500 8 61% CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS: 789,861 81,696 522,500 558,644 567,500 8 61% • • SIGNIFICANT CHANGES • A Budget amount reflects current year projected Although Workers Compensation and General Liability premiums has • decreased based on the City's claims,the expected increase is based on City recording of"Incurred But Not Record"claims • • • • • • • • • • • • • • • • • • Page 2-58 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • INSURANCE , DEPARTMENT 4192 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Descnption FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4192-419 30-90 PROF-OTHER CLAIMS ADMIN 0 0 0 0 0 110-4192-419 37-10 LIAR&PROPERTY DAMAGE 734,863 0 450,000 503,035 500,000 A • 110-4192-419 37-20 FIRE&CONTENTS COVERAGE 54,444 50,812 60,000 52,609 55,000 • 110-4192-419 37-30 SURETY BOND PREMIUM 554 2,136 5,000 3,000 5,000 110-4192-419 37-40 DAMAGE SETTLE/DEDUCTIBLE 0 28,748 7,500 0 7,500 • * INSURANCE 789,861 81,696 522,500 558,644 567,500 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-59 • • • • • INTERFUND TRANSFERS OUT • • INTERFUND TRANSFERS OUT "- Program DEPAItTMEI' ` " ' 4199 • Program Narrative: • • This represents transfers to other funds for purpose of covering expenditures. The General • Fund will be transferring funds to the County Library to cover the difference in cost between • taxes collected less the State's Education transfer. In addition,the Prop.A Fire Tax fund will require a transfer to meet the funds shortfall of revenue versus expenditure. • In past years,the General Fund has transfer funds to the Year 2000 plan to accumulate funds • for various capital-project plans. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 0 00% • OTHER SERVICES 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 43 73% • CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS: 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 43 73% • • SIGNIFICANT CHANGES. • A The General Fund will transfer S 1,000,000 for the shortage of the Prop A Fire Tax, • $320,000 will be transferred to the Library Fund for staff,matenal and books,S48,000 will be transferred to cover the • shortage in the various Landscaping and Lighting Districts,and S213,000 to the Internal Service Fund for the • purchases for new vehicles • Note The Fire Tax is being collected at$48 instead of the allowable rate of$60 • • • • • • • • • • • • • • • Page 2-60 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • INTERFUND TRANSFERS OUT DEPARTMENT ' 4199 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4199-499 50-10I1NTERFUND OP TR OUT 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 A • * INTERFUND TRANSFERS OUT 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-61 • • • • OUTSIDE AGENCY FUNDING • • OUTSIDE AGENMEUN DING Program , DEPARTMENT . 4800 • • Program Narrative: • • The Charitable Contributions Program is for assisting non-profit agencies or groups that • provide charitable,public benefit,public welfare or educational services to residents of • Palm Desert. The City has a committee which meets in May and June of each year to discuss which entities will be granted funds for the next fiscal year. Each Agency is • required to fill out an application in order to be considered by the committee. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED IREQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 0 0 0 0 0 000% • OTHER SERVICES 553,253 692,905 656,500 802,114 787,557 19 96% • CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS: 553,253 692,905 656,500 802,114 787,557 19 96% • • SIGNIFICANT CHANGES • • Note Funding based on recommendation of the Outside Agency Funding Committee • • • • • • • • • • • • • • • • • • • Page 2-62 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • OUTSIDE AGENCY FUNDING DEPARTMENT „4800 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-OS FY 04-05 FY 05-06 110-4800-45438-76 CNTRB-RSVP 770 10,000 10,000 11,500 11,500 • 110-4800-454 38-77 CNTRB-HUMANE SOCIETY 5,000 0 5,000 5,000 5,000 110-4800-454 38-79 CNTRB-MCCALLUM THEATER 136,000 62,500 62,500 80,000 62,500 • 110-4800-454 38-80 CNTRB-VARIOUS AGENCIES 131,500 257,500 255,000 255,000 255,000 • 110-4800-45438-81 CNTRB-SCHOOLS 30,000 32,155 37,500 37,500 110-4800-454 38-85 CNTRB-CHILDREN'S MUSEUM 7,500 7,500 7,500 8,000 8,000 • 110-4800-45438-91 CNTRB-YMCA/YOUTH 85,000 102,000 85,000 89,500 89,500 • 110-4800.454 38-92 CNTRB-AFTER SCHOOL PROGRAM 0 0 0 118,114 84,057 110-4800-454 38-93 CNTRB-SENIOR CENTER 145,847 181,250 151,000 182,000 181,500 • 110-4800-454 38-94 CNTRB-HIST SCTY/FIRE STN 11,636 25,000 25,000 35,000 35,000 • 110-4800-454 38-95 CNTRB-CVEP 0 15,000 18,000 I8,000 18,000 * OUTSIDE AGENCY FUNDING 553,253 692,905 656,500 802,114 787,557 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-63 • • • • POLICE SERVICES • • POLICE SERVICES Pr9gratm DEPARTMENT • 4210 • • Program Narrative: • The Police Services program provides for law enforcement and public safety within the • City of Palm Desert by contracting with Riverside County Sheriff's Department for patrol, • traffic,investigations, school resources, crime prevention, bike patrol and communications • services. In addition,the program provides crossing guards next to schools. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 71,144 2,625 0 0 0 0 00% • SUPPLIES 4,084 3,409 7,200 4,000 5,100 -29 17% • OTHER SERVICES 9,709,427 10,450,123 11,501,500 11,392,000 12,463,499 8 36% • CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS: 9,784,655 10,456,157 11,508,700 11,396,000 12,468,599 834% • • SIGNIFICANT CHANGES. • A.Budget amount reflects current year projected • B Budget reflects Sheriffs Increase staff of six deputies for the north sphere growth,and rate increase of 8 percent • • • • • • • • • • • • • • • • • • • • Page 2-64 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • POLICE xSERVICES .DEPARTMENT . 4210 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4210-422 10-03 SALARIES-PART TIME 57,303 0 0 0 0 • 110-4210-422 11-15 RETIREMENT CONTRIBUTION 9,246 0 0 0 0 110-4210-422 11-16 MEDICARE CONTRB-EMP 823 0 0 0 0 • 110-4210-422 11-25 WORKERS COMPENSATION 3,772 2,625 0 0 0 110-4210-42221-70 SPLY-AUTOMOTIVE-GAS 4,084 3,409 7,200 4,000 5,100 A 110-4210-422 30-40 PROF-POLICE SERVICE CNTR 9,600,877 10,256,597 11,332,200 11,200,000 12,259,499 B • 110-4210-422 30-41 PROF-CRIME STOPPERS PROG 4,011 89 2,500 0 0 A 110-4210-422 30-42 PROF-POLICE SRV CNTR CONT 87,289 117,134 100,000 100,000 100,000 • 110-4210-422 30-60 CITIZENS ON PATROL 10,484 18,093 30,000 18,000 30,000 • 1104210-422 30-61 PD YOUTH COMMISSION 1,873 1,040 10,000 10,000 10,000 110-4210-422 30-90 PROF-OTHER 0 42,039 10,000 43,000 43,000 A • 110-4210-42233-40 R/M-MOTOR VEHICLES-FLEET 4,893 15,131 16,800 21,000 21,000 A • * POLICE SERVICES 9,784,655 10,456,157 11,508,700 11,396,000 12,468,599 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 Class# Title Grade Full-Time !Filled Full-Time Part-Time • 40011 CROSSING GUARD 40 0 0 0 0 O CONTRACT EMPLOYEES: • SHERIFF LIEUTENANT $ 82 13 1 00 1 00 1 00 SHERIFF DEPUTIES $ 109 10 42 00 42 00 48 00 • SHERIFF SERGEANT $ 72 39 4 00 4 00 4 00 • SHERIFF MOTOR DEPUTIES $ 94 21 4 00 4 00 4 00 COMMUNITY-ORIENTED POLICING $ 109 10 1 00 100 1 00 • COMMUNITY SERVICE OFFICER I $ 29 23 2 00 2 00 2 00 COMMUNITY SERVICE OFFICER II $ 33 16 6 00 6 00 6 00 • CCAT $ 10910 100 100 100 • SCHOOL RESOURCE OFFICER $ 61 98 2 00 2 00 2 00 SHERIFF SERVICE OFFICER $ 25 72 2 00 2 00 2 00 TOTAL 65 00 65 00 71 00 • Positions-support services Included in Deputy sheriff supported rate SHERIFF CAPTAIN 0 00 0 00 0 00 • SHERIFF LIEUTENANT 1 66 1 66 1 66 • SHERIFF SERGEANT 6 00 6 00 6 00 SHERIFF INVESTIGATORS 5 72 5 72 5 72 • OFFICE ASSISTANTS 5 42 5 42 5 42 • TOTAL SUPPORT STAFF 18 80 18 80 18 80 • TOTAL CONTRACT SUPPORT 89 80 O Page 2-65 • • • • DEVELOPMENT SERVICES • DEVELOPMENT SERVICES Program • DEPARTMENT . 4260 • Program Narrative: • • Development Services Department is responsible for overseeing various city projects,programs • and divisions; i.e.,Public Works,Building&Safety and Community Development. In addition • staff manages the programs for Risk Management,Building Operations and Maintenance, Portola Community Center,Auto Fleet and budgeting for Assessment Districts. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 402,259 452,534 508,500 479,524 681,800 34 08% • SUPPLIES 8,360 8,188 12,800 10,900 13,000 1 56% • OTHER SERVICES 47,291 46,702 72,000 65,100 95,000 31 94% CAPITAL OUTLAY 20,656 11,269 10,000 13,500 10,000 0 00% • TOTALS: 478,566 518,693 603,300 569,024 799,800 32 57% • • SIGNIFICANT CHANGES: • • A Increase due to transfer of Parks Manager position and COLA mcrease of 4 percent • B See notes B and C at City Manager Department 4130 C Increase due to assessment distracts formations and railroad/I-10 study • D Increase due to Parks Manager position transfer • • • • • • • • • • • • • • • • • • Page 2-66 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • 'DEVELOPMENT SERVICES - . DEPARTMENT :- 4260 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4260 422 10-01 SALARIES-FULL TIME 272,105 306,615 331,800 301,865 430,700 A • 110-4260-422 11-15 RETIREMENT CONTRIBUTION 33,732 52,411 57,500 63,060 102,700 B • 110-4260-422 11-16 MEDICARE CONTRB-EMP 3,029 4,859 5,400 5,000 6,800 1104260-422 11-17 RETITEE HEALTH 21,000 0 21,000 21,000 25,900 • 110-4260-422 11-20 INS PREM-LTD 2,981 3,858 3,700 3,700 5,000 110-4260-42211-21 INS PREM-HEALTH 55,286 72,441 76,100 71,899 94,400 B • 110-4260-422 1 1-24 INS PREM-LIFE 925 1,193 1,100 1,100 1,600 410 110-4260-422 11-25 WORKER'S COMPENSATION 13,201 11,157 11,900 11,900 14,700 110-4260-42221-10 OFFICE SUPPLIES 1,106 691 800 1,000 1,000 • 110-4260-422 21-90 SUPPLIES OTHER 2,769 1,835 2,000 1,900 2,000 • 110-4260-42221-91 SUPPLIES-DISASTR/EMERGENC 4,485 5,662 10,000 8,000 10,000 110-4260 422 30-90 PROF-OTHER 9,600 5,401 20,000 17,000 35,000 C • 110-4260-422 31-15 MILEAGE REIMBURSEMENT 753 350 1,000 500 1,000 1104260-422 31-20 CONE,SEMINARS,WORKSHOPS 8,256 12,972 15,000 15,000 20,000 D • 110-4260-422 31-25 LOCAL MEETINGS 2,000 3,115 3,000 3,500 4,500 • 110-4260422 33-30 R/M-OFFICE EQUIPMENT 10,014 3,453 5,000 5,300 5,000 110-4260-422 36-10 PRINTING/DUPLICATING 1,130 1,048 1,500 1,000 1,500 • 110-4260-422 36-20 SUBSCRIPTIONS/PUBLICATION 2,232 2,044 2,500 2,500 3,000 • 1104260-422 36-30 DUES 1,516 3,289 3,000 3,500 4,000 110-4260-422 36-50 TELEPHONE 96 0 0 0 0 • 110-4260-422 36-60 POSTAGE&FREIGHT 692 728 1,000 800 1,000 • 110-4260-422 39-15 EMPLOYEE SAFETY 11,002 14,302 20,000 16,000 20,000 110-4260-42240-20 CAP-BUILDINGS 1,795 0 5,000 5,000 5,000 • 110-4260-422 40-40 CAP-OFFICE EQUIPMENT 7,317 11,269 5,000 8,500 5,000 • 110-4260-422 40-45 CAP-MACHINERY&EQUIPMENT 11,544 0 0 0 0 * DEVELOPMENT SERVICES 478,566 518,693 603,300 569,024 799,800 • • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED FY 04-05 FY 05-06 • Class# Title Grade Full-Time Willed Full-Time 'Part-Time 10003 ACM DEVELOPMENT SERVICES 890 I 1 1 • PARK&REC SERVICES MANAGER 820 0 0 1 • 20017 RISK MANAGER 770 1 I 1 20013 SENIOR MANAGEMENT ANALYST 740 1 1 1 • 30020 ADMINISTRATIVE SECRETARY 440 1 1 I • TOTAL 4 4 5 • • • • • • • • • • • • • • Page 2-67 • • • • • PUBLIC WORKS-ADMINISTRATION • • PUBLIC WORKS ADMINISTRA ION ,Program DEPARTMENT - - 4300 • Program Narrative: • • The Public Works Department provides for the management of all Public Works functions. • Areas include project management, engineering, construction inspection,traffic, • public-area maintenance, landscape, contract management, engineering certification, and surveys. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 1,799,442 1,860,679 2,187,301 1,820,991 2,310,400 5 63% • SUPPLIES 8,845 13,881 14,500 19,000 21,000 44 83% OTHER SERVICES 127,435 175,242 288,000 714,200 292,500 1 56% • CAPITAL OUTLAY 28,204 15,668 18,500 23,000 18,500 0 00% • TOTALS: 1,963,926 2,065,470 2,508,301 2,577,191 2,642,400 5 35% • SIGNIFICANT CHANGES: • • A Increase due to new Office Assistant position and COLA increase of 4 percent • B See notes B and C at City Manager Department 4130 C Budget amount reflects current year projected,and mcrease in staff • D Land development and design contracts that can not be charged to other funds • E Taking over Citywide radios from Development Services • • • • • • • • • • • • • • • • • Page 2-68 C • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • PUBLIC WORKS-ADMINISTRATION -• • . , DEPARTMENT • 4306 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04 OS FY 04-OS FY 05-06 110 4300-413 10-01 SALARIES-FULL TIME 1,147,005 1,213,437 1,365,101 1,106,019 1,418,500 A • 110-4300-413 10-02 SALARIES-OVERTIME 22,075 21,340 30,000 30,000 30,000 • 110-4300-413 11-15 RETIREMENT CONTRIBUTION 167,012 210,172 235,500 231,047 325,700 B 110-4300-413 1 I-16 MEDICARE CONTRB-EMP 15,003 17,255 20,000 19,000 20,000 • 110-4300-413 11-17 RETIREE HEALTH 80,900 0 80,900 80,900 82,000 110-4300-413 11-20 INS PREM-LTD 14,622 15,215 16,200 16,200 16,500 • 110-4300-413 11-21 INS PREM-HEALTH 297,157 335,209 388,200 286,725 366,300 B • 110-4300-413 11-24 INS PREM-LIFE 4,527 4,828 5,300 5,000 5,300 110-4300-413 11-25 WORKER'S COMPENSATION 51,141 43,223 46,100 46,100 46,100• 110-4300-413 21-10 OFFICE SUPPLIES 6,478 10,910 8,500 14,000 15,000 C • 110-4300-413 21-80 SMALL TOOLS/EQUIPMENT 377 387 0 0 0 110-4300-413 21-90 SUPPLIES-OTHER 1,990 2,584 6,000 5,000 6,000 • 110-4300-413 30-10 PROF-ARCHITECTURAL/ENG 65,382 121,878 200,000 630,000 200,000 D 110-4300.413 30-90 PROF-OTHER 7,902 4,783 25,000 25,000 25,000 • 110-4300-413 31-15 MILEAGE REIMBURSEMENT 904 1,055 1,000 1,200 1,500 • 110-4300-413 31-20 CONF,SEMINARS,WORKSHOPS 35,571 26,923 32,000 32,000 32,000 110-4300-413 31-25 LOCAL MEETINGS 2,771 4,374 9,000 7,000 9,000 • 110-4300-413 33-30 R/M-OFFICE EQUIPMENT 1,043 956 2,000 1,000 5,000 E • 110-4300-413 36-10 PRINTING/DUPLICATING 1,679 4,903 5,000 4,000 5,000 110-4300-413 36-20 SUBSCRIPTIONS/PUBLICATION 4,287 3,771 4,000 5,000 5,000 • 110-4300-413 36-30 DUES 3,609 3,801 6,000 6,000 6,000 110-4300-413 36-60 POSTAGE&FREIGHT 4,287 2,798 4,000 3,000 4,000 1111 110-4300-413 40-40 CAP-OFFICE EQUIPMENT 28,204 15,668 18,500 23,000 18,500 • * PW-ADMINISTRATION 1,963,926 2,065,470 2,508,301 2,577,191 2,642,400 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 • Class# Title Grade Full-Time !Filled Full-Time 'Part-Time wail DIRECTOR OF PUBLIC WORKS 865 1 1 1 • 10018 CITY ENGINEER 855 1 I 1 20003 ENGINEERING MANAGER 820 1 1 1 • 20006 TRANSPORTATION ENGINEER 775 1 1 1 • 20056 SR ENGINEER/CITY SURVEYOR 770 1 1 1 20008 SR ENGINEER or 770 • 20036 PROJECT ADMINISTRATOR 730 1 1 1 • 20036 PROJECT ADMINISTRATOR 730 1 1 1 20055 ASSOCIATE TRANS PLANNER 730 1 1 1 • 20018 ASSISTANT ENGINEER 720 1 1 I 30046 SENIOR PUBLIC WORKS INSPECTOR 640 1 1 I • SR ENGINEER TECHNICIAN or 600 • 30016 ENGINEERING TECHNICIAN II or 470 ENGINEERING TECHNICIAN I 420 I 1 1 • 20058 MANAGEMENT ANALYST II or 700 • MANAGEMENT ANALYST 1 600 1 I I 30076 PUBLIC WORKS INSPECTOR II or 600 • 30006 PUBLIC WORKS INSPECTOR 580 3 3 3 • 30082 TRAFFIC SIGNAL SPECIALIST or 640 TRAFFIC SIGNAL TECHNICIAN II 470 1 1 1 • 30016 ENGINEERING TECHNICIAN II or 470 ENGINEERING TECHNICIAN I 420 1 I I • 30020 ADMINISTRATIVE SECRETARY 440 1 1 1 • 30083 CAPITAL IMPROV PROJECT TECH 440 1 1 1 30026 SENIOR OFFICE ASSISTANT 380 0 0 1 • 30030 OFFICE ASSISTANT II or 300 • OFFICE ASSISTANT I 230 2 2 2 • TOTAL 21 21 22 • Page 2-69 • • • • PW-STREET MAINTENANCE • • • PW-STREET-MAINTENANGE ,Progr ' " DEPARTMENT ', ' 4310 • Program Narrative: • • The Street Maintenance division is responsible for all maintenance work along public • streets. Areas include street sweeping, crack sealing,pot hole repairs,sign installation • and curb painting. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 1,006,028 1,042,027 1,168,500 1,159,863 1,423,400 2181% • SUPPLIES 54,085 52,746 32,000 26,000 31,000 -3 13% • OTHER SERVICES 258,694 316,193 439,700 300,000 382,200 -13 08% CAPITAL OUTLAY 23,000 30,883 50,000 50,000 93,000 86 00% • TOTALS 1,341,807 1,441,849 1,690,200 1,535,863 1,929,600 14 16% • • SIGNIFICANT CHANGES: • A Increase due to transfer of two staff from Parks Department and COLA Increase of 4 percent • B See notes B and Cat City Manager Department 4130 • C Increase due to City taking over Citywide Graffiti Program D Purchase of Vaccuum Excavator,Ford F550 Tow Vehicle,and Broom attachment for Skid-Steer Loader • • • • • • • • • • • • • • • • • • • Page 2-70 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • P"W-STREET MAINTENANCE , •. • . ' ;DEPARTMENT , '43 # • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Descnption FY 02-03 FY 03-04 FY 04-05 FY 04-OS FY 05-06 110-4310-433 10-01 SALARIES-FULL TIME 577,481 610,855 651,100 644,205 778,700 A • 110-4310-433 10-02 SALARIES-OVERTIME 26,215 30,753 31,000 28,000 31,000 • 110-4310-433 11-15 RETIREMENT CONTRIBUTION 83,407 104,923 112,900 134,574 184,300 B 110 4310 433 11-16 MEDICARE CONTRB-EMP 8,692 9,013 10,600 10,000 10,600 • 110-4310-43311-17 RETIREE HEALTH 37,900 0 37,900 37,900 46,400 110-4310-433 11-20 INS PREM-LTD 7,673 7,544 8,000 8,000 8,000 • 110-4310-433 11-21 INS PREM-HEALTH 238,760 255,311 291,900 272,084 339,100 B • 110-4310-433 11-24 INS PREM-LIFE 2,382 2,345 2,400 2,400 2,600 110-4310-433 11-25 WORKER'S COMPENSATION 23,518 21,283 22,700 22,700 22,700 • 110-4310-433 21-40 SUPPLIES-UNIFORM RENTALS 12,162 13,817 17,000 12,000 15,000 • 110-4310-433 21-55 SPLY-R/M STREETS&ROW 12,164 8,560 0 0 0 110-4310-433 21-72 SWEEPER SUPPLIES&PARTS 12,840 21,288 0 0 0 • 110-4310-433 21-80 SMALL TOOLS/EQUIPMENT 4,605 9,081 15,000 14,000 16,000 110-4310-433 21-90 SUPPLIES-OTHER 12,314 0 0 0 0 • 110-4310-433 31-15 MILEAGE REIMBURSEMENT 313 90 200 0 200 • 110-4310-433 31-20 CONE,SEMINARS,WORKSHOPS 3,670 4,949 6,000 6,000 7,000 110-4310-433 31-25 LOCAL MEETINGS 376 1,293 1,000 1,000 3,000 • 110-4310-43333-20 R/M-STREET 243,773 290,260 390,000 250,000 320,000 • 110-4310-433 33-45 R/M-SWEEPERS 4,201 4,289 25,500 16,000 20,000 110-4310-433 34-30 CONSTRUCTION EQUIPMENT RENTAL 1,978 8,044 10,000 10,000 10,000 • 110-4310-433 35-10 UTILITIES-WATER 4,383 6,786 7,000 7,000 7,000 110-4310-433 39-15 SUPPLIES/GRAFFITI PROGRAM 0 482 0 10,000 15,000 C • 110-4310-433 40-45 CAP-MACHINERY&EQUIPMENT 23,000 30,883 50,000 50,000 93,000 D • * PW-STREET&MAINTENANCE 1,341,807 1,441,849 1,690,200 1,535,863 1,929,600 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 Class# Title Grade Full-Time Filled Full-Time Part-Time • 20009 MAINTENANCE SERVICES MANAGER 780 1 1 1 • 20023 STREETS MAINTENANCE SUPERVISOR 620 1 1 1 30025 MECHANIC II 460 1 1 1 • 30021 SENIOR MAINTENANCE WORKER 420 1 1 2 • 30053 EQUIPMENT OPERATOR II 420 1 1 I 30052 EQUIPMENTOPERATORI 400 2 2 3 • 30029 MAINTENANCE WORKER II or 370 • 30036 MAINTENANCE WORKER I 240 6 6 6 30026 SENIOR OFFICE ASSISTANT 380 1 1 I • TOTAL 14 14 16 • • • • • • • • • • • • • Page 2-71 • • • • PW-CIVIC CENTER PARK MAINTENANCE • • • rw,CIVIC UNITS r I T1<;RarrrE Program . . DEMTIVIENT 4610 • Program Narrative: • • This Division is for the cost to maintain the regional park next to City Hall. Maintenance • includes water, electric and sewer,water pumps, sprinklers, lagoon cleaning and building • maintenance. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 490,957 484,900 517,800 377,696 422,600 -18 39% • SUPPLIES 42,825 57,053 105,000 106,000 105,000 0 00% • OTHER SERVICES 462,310 478,667 523,000 523,000 698,000 33 46% CAPITAL OUTLAY 1,623 4,876 95,000 0 0 -100 00% • TOTALS: 997,715 1,025,496 1,240,800 1,006,696 1,225,600 -1 23% • • SIGNIFICANT CHANGES. • A Decrease due to transfer of two position to PW Street Maintenance Department 4310 • B See notes B and C at City Manager Department 4130 • C Contract with CVRPD for park patrol D Contract of mowing and mamtmg the entire park • • • • • • • • • • • • • • • • • • • Page 2-72 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • VW-CIVIC CENTER PARK MAINTENANCE , DEPARTMENT ' 4610 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4610-453 10-01 SALARIES-FULL TIME 299,232 298,031 291,800 190,278 236,000 A • 110-4610-45310-02 SALARIES-OVERTIME 5,279 4,717 5,000 5,000 5,000 • 110-4610-453 11-15 RETIREMENT CONTRIBUTION 42,461 50,696 50,600 39,748 56,300 B 110-4610 453 11-16 MEDICARE CONTRB-EMP 4,283 4,588 5,800 5,000 5,800 • 110-4610-453 11-17 RETIREE HEALTH 17,700 0 17,700 17,700 14,200 110-4610-453 11-20 INS PREM-LTD 3,668 3,618 4,100 4,000 4,100 • 110-4610-453 11-21 INS PREM-HEALTH 106,208 110,216 128,900 102,070 91,200 B • 110-4610-45311-24 INS PREM-LIFE 1,143 1,127 1,200 1,200 1,200 110-4610-453 11-25 WORKER'S COMPENSATION 10,983 11,907 12,700 12,700 8,800 • 110-4610-453 21-30 SUPPLIES-JANITORIAL 1,230 1,691 2,000 2,000 2,000 • 110-4610-453 21-80 SMALL TOOLS/EQUIPMENT 2,554 1,577 3,000 4,000 3,000 110-0610-453 21-90 SUPPLIES-OTHER 39,041 53,785 100,000 100,000 100,000 • 110-4610-453 30-92 CONTRACTING 234,744 287,504 290,000 290,000 325,000 C 110-4610-453 31-20 CONE,SEMINARS,WORKSHOPS 55 250 2,000 2,000 2,000 • 1104610-453 33-10 R/NI-BUILDINGS 6,171 5,519 6,000 6,000 6,000 • 110-4610-453 33-20 R/M-LANDSCAPING SERVICE 76,872 73,590 80,000 120,000 225,000 D • 110-4610-453 35-10 UTILITIES-WATER 63,347 51,347 70,000 30,000 60,000 110-4610-453 35-14 UTILITIES-ELECTRIC 78,191 60,246 75,000 75,000 80,000 • 1104610-453 35-16 UTILITIES-SEWER CHARGES 2,930 211 0 0 0 110-4610-453 4045 CM-MACHINERY&EQUIPMENT 1,623 4,876 95,000 0 0 • * PW-CIVIC CENTER PARK MAINTENANCE 997,715 1,025,496 1,240,800 1,006,696 1,225,600 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 • Class# Title Grade Full-Time Filled Full-Time (Part-Time 20022 PARKS MAINTENANCE SUPERVISOR 620 1 I 1 • 30021 SENIOR MAINTENANCE WORKER 420 1 1 1 • 30029 MAINTENANCE WORKER II or 370 MAINTENANCE WORKER I 240 5 5 3 • TOTAL 7 7 5 • • • • • • • • • • • • • • • • • • Page 2-73 • • • • • PW-PARK MAINTENANCE • • PW.PAIIK MAINT NANC"7E • Program DEPARTMENT 611 • • Program Narrative: • The Park Maintenance division provides for the maintenance of City parks,sports facilities • and street medians. Work is accomplished by City staff and contract services. Areas include • tree trimming and replacement,irrigation repairs, overseeing, etc. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 3,658 7,551 3,500 4,500 6,000 71 43% • OTHER SERVICES 849,758 787,172 1,680,000 1,117,000 1,775,000 5 65% CAPITAL OUTLAY 0 1,433 0 0 0 0 00% • TOTALS: 853,416 796,156 1,683,500 1,121,500 1,781,000 5 79% • • SIGNIFICANT CHANGES. • A Increase is size and number of parks regmnng additional janitorial supplies • B Increase of medians that will be constructed m current year • • • • • • • • • • • • • • • • • • • • Page 2-74 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • W AIUCMa1INTENANCE DEPA IMENT '4611 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Descnption FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4611-453 21-30 SUPPLIES-JANITORIAL 2,784 1,231 1,500 3,000 4,000 A 110-4611-453 21-90 SUPPLIES-OTHER 874 6,320 2,000 1,500 2,000 • 110-4611-45333-10 R/M-BUILDINGS 9,110 6,317 25,000 25,000 25,000 • 110-4611-453 33-20 R/M-LANDSCAPING SERVICE 143,185 239,685 655,000 300,000 650,000 110-4611-453 33-70 R/M-MAINTENANCE MEDIANS 383,937 314,792 550,000 525,000 650,000 B • 110-4611-453 33-71 TRI-CITIES SPORT FACILITY 168,486 65,975 120,000 80,000 120,000 • 110-4611-453 35-10 UTILITIES-WATER 110,290 135,865 270,000 155,000 270,000 110-4611-453 35-14 UTILITIES-ELECTRIC 34,242 24,461 60,000 32,000 60,000 • 110-4611-45335-16 UTILITIES-SEWER CHARGES 508 77 0 0 0 • 110-4611-453 40-45 CAP-MACHINERY&EQUIPMENT 0 1,433 0 0 0 * PW-PARK MAINTENANCE 853,416 796,156 1,683,500 1,121,500 1,781,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-75 • • • • • PW-LANDSCAPING SERVICE DIVISION • • Pw- ITAPS vOsE VICEMYSLoN " Prograin DEPARTMENT 4014 • • • Program Narrative: • • The Landscaping Service Division provides for landscaping guidelines, review of landscaping medians, capital projects,educational training of City landscaping crew and outside maintenance • crews,tree trimming review,water conservation programs,and special projects. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 465,301 494,708 533,600 557,482 591,500 10 85% • SUPPJ IFS 1,328 2,888 6,000 6,100 6,000 0 00% OTHER SERVICES 14,908 21,896 24,000 64,700 41,000 70 83% • CAPITAL OUTLAY 2,712 0 0 0 0 0 00% • TOTALS 484,249 519,492 563,600 628,282 638,500 13 29% • SIGNIFICANT CHANGES. • • A See notes A,B and C at City Manager Department 4130 • B Increase due to printing of Volume 3 of the Landscape Book • • • • • • • • • • • • • • • • • • • Page 2-76 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • 'PWLANDSCAPING SERVICEDIVISION ,, , , DEPARTMENT ' , , 4614 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4614-453 10-01 SALARIES-FULL TIME 301,459 332,795 349,500 330,150 362,000 A • 110-4614-453 10-02 SALARIES-OVERTIME 216 0 200 200 200 110-4614-453 11-15 RETIREMENT CONTRIBUTION 43,913 57,678 60,600 89,858 86,300 A • 110-4614-453 11-16 MEDICARE CONTRB-EMP 4,872 5,279 5,900 5,400 5,900 • 110-4614-453 11-17 RETIREE HEALTH 20,900 0 20,900 20,900 21,700 110-4614-453 11-20 INS PREM-LTD 3,791 4,126 4,000 4,200 4,300• 110-4614-453 11-21 INS PREM-HEALTH 75,656 82,207 79,200 93,474 97,600 A • 110-4614-453 11-24 INS PREM-LIFE 1,182 1,278 1,200 1,200 1,400 110-4614-453 11-25 WORKER'S COMPENSATION 13,312 11,345 12,100 12,100 12,100 • 110-4614-453 21-80 SMALL TOOLS/EQUIPMENT 554 579 0 100 0 110-4614-453 21-90 SUPPLIES-OTHER 774 2,309 6,000 6,000 6,000 • 110-4614-453 30-91 PROF-SERVICES LANDSCAPE 1,058 750 3,000 3,000 3,000 • 110-4614-453 31-15 MILEAGE REIMBURSEMENT 712 861 1,000 500 1,000 110-4614-453 31-20 CONE,SEMINARS,WORKSHOPS 6,078 4,800 6,000 4,000 6,000 • 110-4614-453 31-25 LOCAL MEETINGS 1,288 958 1,500 1,500 1,500 • 110-4614-453 36-10 PRINTING/DUPLICATING 71 9,369 3,000 50,000 20,000 B 110-4614-453 36-20 SUPSCRIPTIONS/PUBLICATION 144 311 500 200 500 • 1104614-453 36-30 DUES 1,145 1,425 2,000 2,000 2,000 • 110-4614-453 39-05 ARBOR DAY 1,279 0 3,500 0 3,500 110-4614-453 39-09 EARTH DAY 3,133 3,422 3,500 3,500 3,500 • 1104614453 40-40 CAP-OFFICE EQUIPMENT 1,989 0 0 0 0 110-4614-453 40-45 CAP-MACHINERY&EQUIPMENT 723 0 0 0 0 • * PW-LANDSCAPING SERVICE DIVISION 484,249 519,492 563,600 628,282 638,500 • • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED FY 04-05 FY 05-06 • Class# Title Grade Full-Time !Filled Full-Time Part-Time 20048 LANDSCAPE MANAGER 770 1 1 1 • 30061 LANDSCAPE SPECIALIST 620 I 1 1 • 30075 LANDSCAPE INSPECTOR II 560 1 1 1 30045 LANDSCAPE INSPECTOR I 480 3 3 3 • • TOTAL '. 6 6 6 • • • • • • • • • • • • • • • • Page 2-77 • • • • STREET LIGHTS/TRAFFIC SAFETY • • • PW.STLIGHT/TRAFFJCBA TY Program DEPARTMENT NT ;4/50 • Program Narrative: • • Provides for the repair and maintenance of traffic signals and highway lighting. Provides for • street signs,safety cones,barricades and pavement markers. Utility costs for street lights and traffic signals. • • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 136,152 65,565 150,000 80,000 150,000 000% OTHER SERVICES 363,415 308,148 468,000 451,000 463,000 -1 07% • CAPITAL OUTLAY 34,758 1,800 0 0 0 0 00% • TOTALS: 534,325 375,513 618,000 531,000 613,000 -0 81% • SIGNIFICANT CHANGES: • • No significant changes • • • • • • • • • • • • • • • • • • • • Page 2-78 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • PW ST LIGHT/TRAFFIC IU SAFETY DEPARTMENT 4250 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4250-433 21-45 SUPPLIES-TRAFFIC SAFETY 136,152 65,565 150,000 80,000 150,000 110-4250-433 33-25 R/M-SIGNALS 225,668 210,503 305,000 350,000 300,000 • 110-4250-433 35-14 UTILITIES-ELECTRIC 1 16,896 111 0 0 0 • 110-4250-433 36-50 TELEPHONE 12,364 84,361 150,000 90,000 150,000 110-4250-433 40-40 PARK EQUIPMENT 8,487 13,173 13,000 11,000 13,000 • 110-4250-433 40-45 CAP-MACHINERY&EQUIPMENT 34,758 1,800 0 0 0 • * PW-ST LIGHT/TRAFFIC SAFETY 534,325 375,513 618,000 531,000 613,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-79 • • • • PW-STREET REPAIRS & MAINTENANCE • • • PW STR TREPAfRS&Mr 1Q'Y'. ' Program - , DEPARTMENT 4311-4315 • Program Narrative: • • These divisions provide for work to improve street safety, condition, appearance and ride ability. • Improvements consist of overlays,slurry,seal coats, annual curb and gutter repair, annual cross gutter and sidewalk repair,street paving, and traffic lane stnping and markings on all public streets. • • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 0 00% OTHER SERVICES 2,414,205 907,112 1,582,500 4,046,000 1,850,000 16 90% • CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS: 2,414,205 907,112 1,582,500 4,046,000 1,850,000 16 90% • • SIGNIFICANT CHANGES• • A.Streets to be overlaid and slurried are as follows; • Overlay/Slurry: Portola Avenue,Frank Sinatra Drive,Gerald Ford Dnve,Hovley Lane East and other artenal streets as needed • Verba Santa,Mesa View,Amber,Bursera,Pitahaya,Yucca Tree Dnve,Toro Peak,Wingfoot Dnve,Shadow Mountain, • Hedgehog,Beavertail,Ephedra,Tumbleweed,Joshua Tree,Shadow Lake,Mountian View and other collector streets as needed • B Consolidated Tie-In-Paving with Curb&Gutter • C New program for Parking Lot Resurfacing Previous account descnptions was Cross Gutter • D New program for Storm Dram Maintenance Previous account descnptions was Tie-In-Paving E Increase due to new legends and pavement marker requirements • • • • • • • • • • • • • • Page 2-80 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • PW$,STREET REPAIRS& MAINTENANCE DEPARTMENT ' 4311.431.5 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Descnptlon FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4311-433 33-20 STREET RESURFACING 2,078,218 897,153 1,300,000 3,500,000 1,300,000 A 110-4312-433 33-20 CURB&GUTTER/ADA RETROFITS 122,031 16 170,000 250,000 200,000 B • 110-4313-43333-20 PARKINGLOTRESURF (WAS CROSS GUTTER) 72,131 65 0 86,000 100,000 C • 110-4314-433 33-20 STORM DRAIN MAINT(WAS TIE INPAVIG) 53,545 9,878 35,000 35,000 100,000 D 110-4315-433 33-20 STRIPING 88,280 0 77,500 175,000 150,000 E • * PW-STREET REPAIRS&MAINTENANCE 2,414,205 907,112 1,582,500 4,046,000 1,850,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-81 • • • • • PW-CORP. YARD • • P' CORP.YA Program D PA TI NT 4,30 • • Program Narrative: • This Division provides for the cost associated with maintaining the building and facility • for the Streets and Parks crews,work-fleet vehicles and equipment. • • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 _FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0' 0 0 0 0 00% • SUPPLIES 3,972 401 0 0 0 0 00% OTHER SERVICES 27,199 24,225 67,800 41,006 62,500 -7 82% • CAPITAL OUTLAY 860 5,908 3,000 3,000 2,000 -33 33% • TOTALS: 32,031 30,534 70,800 44,006 64,500 -8 90% • SIGNIFICANT CHANGES. • • No significant changes • • • • • • • • • • • • • • • • • • • • Page 2-82 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • tPWCORP.YARD DEPARTMENT 4330 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Descnption FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4330-413 21-30 SUPPLIES-JANITORIAL 2,442 298 0 0 0 • 110-4330-413 21-50 SPLY-R/M BLDG&STRUCTURE 1,530 103 0 0 0 110-4330-413 33-10 R/M-BUILDINGS 5,381 5,802 20,000 20,000 20,000 • 110-4330-413 33-20 CORPORATION YD LANDSCAPE 561 250 0 0 0 • 110-4330-413 35-10 UTILITIES-WATER 2,397 2,642 6,500 3,000 6,500 110-4330-413 35-12 UTILITIES-GAS 0 0 300 0 0 • 110-4330-413 35-14 UTILITIES-ELECTRIC 14,186 11,271 35,000 12,000 30,000 • 110-4330-413 35-16 UTILITIES-SEWER CHARGES 831 248 0 0 0 110-4330-413 36-30 DUES 1,310 1,290 1,000 1,000 1,000 • 110-4330-413 36-40 PERMIT/FILING FEES 1,171 2,403 5,000 5,000 5,000 110-4330-413 36-95 MISC EXPENSES 1,362 319 0 6 0 • 110-4330-413 40-40 CAP-OFFICE EQUIPMENT 860 5,908 3,000 3,000 2,000 • PW-CORP.YARD 32,031 30,534 70,800 44,006 64,500 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-83 • • • • PW-EQUIPMENT • • ?W4AUTU PLEEh/ QUIPMENNT Program DEPARTMENT - 4331 • • Program Narrative: • • The Auto Fleet/Equipment Division is responsible for the operation, maintenance and replacement of • the City's fleet of vehicles. General services and repairs are accomplished through contract services, and • staff mechanic.New vehicles are covered under manufactures warranty for repairs. Division also provides for the repair and maintenance of the Corporation Yard fleet and equipment.All City fuel costs and • hazardous waste disposal are included. • • EXPENDITURE ACTUAL ACTUAL ADOPTED 'PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 78,029 87,067 85,000 78,000 85,000 0 00% • OTHER SERVICES 111,399 96,566 175,000 144,051 168,000 -4 00% • CAPITAL OUTLAY 11,700 0 0 0 0 0 00% TOTALS. 201,128 183,633 260,000 222,051 253,000 -2 69% • • SIGNIFICANT CHANGES. • • No significant changes • • • • • • • • • • • • • • • • • • • Page 2-84 • • • CITY OF PALM DESERT BUDGET WORKSHEETS FY 2005-2006 • `PW-AUTO FLEET/EQUIPMENT DEPARTMENT.;, 4331 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Descnption FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4331.41321-70 SPLY-AUTOMOTIVE-GAS 63,194 70,792 85,000 78,000 85,000 110-4331-413 21-74 SPLY-AUTOMOTIVE-PARTS 14,835 16,275 0 0 0 • 110-4331-413 30-54 PROF-HAZARDOUS MATERIALS 4,947 9,092 8,000 6,000 8,000 110-4331-413 33-40 R/M-MOTOR VEHICLES-FLEET 72,049 68,552 167,000 138,000 160,000 • 110-4331-413 33-50 R/M-MOTOR VEHICLES EQUIP 20,946 8,880 0 0 0 • 110-4331-41333-70 R/M-OTHER EQUIPMENT 10,128 9,842 0 0 0 110-4331-413 36-40 PERMIT/FILING FEES 3,329 200 0 51 0 • 110-4331-413 40-45 CAP-MACHINERY&EQUIPMENT 11,700 0 0 0 0 • * PW-EQUIPMENT 201,128 183,633 260,000 222,051 253,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-85 • • • • • PW-PUBLIC BLDG OPERATION/MAINT. • • PW 4Omit;ELDG OPERATION,OPERATIONA WNT, Program. D PARTM NT 4340 • • Program Narrative: • The Public Building Operation and Maintenance division is responsible for the general • operation, maintenance and payment of utilities for the Civic Center building. Assigned staff • provides janitonal services for the Civic Center and Visitors Information Center.Repairs • and maintenance are accomplished by staff or contract services. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 228,871 240,106 270,200 261,510 296,500 9 73% SUPPLIES 15,674 11,912 20,000 20,000 23,500 17 50% • OTHER SERVICES 129,596 114,772 157,700 132,200 225,300 42 87% • CAPITAL OUTLAY 0 4,252 4,000 4,000 8,000 100 00% TOTALS: 374,141 371,042 451,900 417,710 553,300 2244% • • SIGNIFICANT CHANGES • A Increase due to reclass of position to Building Marti Supervisor and COLA increase of 4 percent • B See notes B and C at City Manager Department 4130 • C Increase to cover outsourcing of custodian services • D Increase due to reclass of position and new requirements needed to keep updated • E Estimated increase in Utility useage F Purchase of Vacuum cleaners,Pressure Washer,and Floor Burnisher • • • • • • • • • • • • • • • • Page 2-86 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • PW-PUBLIC BLDG OPERATIONIMA.1 TT. DEPARTMENT ' . . 4340 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4340-41310-01 SALARIES-FULL TIME 143,267 141,609 153,000 144,497 164,500 A 110-4340-413 10-02 SALARIES-OVERTIME 1,855 997 1,000 1,800 2,000 • 110-4340-41311-15 RETIREMENT CONTRIBUTION 18,591 24,602 26,600 30,185 38,100 B • 110-4340-413 11-16 MEDICARE CONTRB-EMP 1,882 2,467 3,400 2,800 2,900 10-4340-413 11-17 RETIREE HEALTH 8,900 0 8,900 8,900 9,600 • 110-4340-413 11-20 INS PREM-LTD 1,638 1,780 2,100 1,900 2,100 • 110-4340-413 11-21 INS PREM-HEALTH 46,681 62,187 68,300 64,528 70,400 B 110-4340-413 11-24 INS PREM-LIFE 510 557 600 600 600 • 110-4340-413 11-25 WORKER'S COMPENSATION 5,547 5,907 6,300 6,300 6,300 0 110-4340-413 21-30 SUPPLIES-JANITORIAL 12,341 11,912 20,000 20,000 22,000 110-4340-413 21-50 SPLY-R/M BLDG&STRUCTURE 3,333 0 0 0 0 • 110-4340-41321-80 SMALL TOOLS/EQUIPMENT 0 0 0 0 1,500 1104340-413 30-90 PROF-OTHER 0 0 0 0 50,000 C • 1104340-413 31-20 CONE,SEMINARS,WORKSHOPS 0 0 0 0 4,000 D • 110-4340-41331-25 LOCAL MEETINGS 0 0 0 0 1,000 D 110-4340413 33-10 RIM-BUILDINGS 34,764 27,884 55,000 29,000 55,000 • 1104340413 35-10 UTILITIES-WATER 1,207 1,371 1,500 1,800 2,000 0 110-4340-413 35-12 UTILITIES-GAS 626 905 1,200 1,400 1,500 110-4340-413 35-14 UTILITIES-ELECTRIC 92,205 84,535 100,000 100,000 110,000 E • 110-4340-413 36-20 SUBSCRIPTIONS/PUBLICATION 0 0 0 0 1,000 D 110-4340-413 36-30 DUES 0 0 0 0 800 D • 110-4340-413 35-16 UTILITIES-SEWER CHARGES 794 77 0 0 0 • 110-4340-413 40-45 CAP-MACHINERY&EQUIPMENT 0 4,252 4,000 4,000 8,000 F • * DS-PUBLIC BLDG OPERATION/MAINT 374,141 371,042 451,900 417,710 553,300 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED FY 04-05 FY 05-06 • Class# Title Grade Full-Time !Filled Full-Time (Part-Time • BUILDING MAINT SUPERVISOR 480 0 0 1 30024 BUILDING MAINT COORDINATOR 420 1 I 0 • MAINTENANCE WORKER II or 370 • MAINTENANCE WORKER I or 240 30031 CUSTODIAN II or 300 • 30034 CUSTODIAN I 230 3 3 3 • TOTAL I 4 4 4 • • • • • • • • • • • • • • Page 2-87 • • • • • • • PW- PORTOLA COMMUNITY CENTER BLDG PWPORTOLA COMM.CENTERBLOG- Program - DEPAUTMBNT „ . 4344 • Program Narrative: • • The Coachella Valley Recreation and Park District oversees the general operation of the • Portola Community Center building which is leased to various non-profit entities.Public Works • staff are responsible for coordinating building maintenance, repairs and payment of all utility services. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 000% • OTHER SERVICES 64,562 67,675 74,600 68,200 74,800 0 27% CAPITAL OUTLAY 314 0 0 0 0 0 00% • TOTALS: 64,876 67,675 74,600 68,200 74,800 0 27% • SIGNIFICANT CHANGES: • No significant changes • • Currently,the Portola Community Center rents out to the following organizations,Desert Cancer Foundation,Fnends of • the Desert Mountains,and the Jewish Family Services • Note The Portola Community Center generates$19,674 in rental income • • • • • • • • • • • • • • • • Page 2-88 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • PWM PORRTOLA catmint CENTER DEPARTMENT '4344 • iIACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description 'FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4344-413 30-90 PROF-OTHER 47,218 47,218 50,000 50,000 50,000 • 110-4344-413 33-10 R/M-BUILDINGS 4,293 7,416 8,000 4,000 8,000 110-4344-413 35-10 UTILITIES-WATER 886 1,772 2,000 1,600 1,900 • 110-4344-413 35-12 UTILITIES-GAS 257 526 600 500 600 • 110-4344-413 35-14 UTILITIES-ELECTRIC 9,529 8,303 12,000 10,000 12,000 110-4344 413 35-16 UTILITIES-SEWER CHARGES 730 162 0 0 0 • 110-4344-413 40-40 CAP-OFFICE EQUIPMENT 314 0 0 0 0 • 110-4344-433 36-50 TELEPHONE 1,649 2,278' 2,000 2,100 2,300 * DS-PORTOLA COMMUNITY CENTER 64,876 67,675 74,600 68,200 74,800 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-89 • • • • • NPDES-STORM WATER PERMIT • • WIRES-STORM WA ale aMrr. , Program 'DEPARTMENT ' • :4396 • Program Narrative: • • This Division covers the mandated fees and program costs for storm water run-off. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 0 0 0 0 0 0 00% • OTHER SERVICES 0 0 0 0 0 0 00% • CAPITAL OUTLAY 10,420 19,783 40,000 30,000 50,000 25 00% TOTALS: 10,420 19,783 40,000 30,000 50,000 25 00% • • SIGNIFICANT CHANGES: • A New implementation agreement mcrease • • • • • • • • • • • • • • • • • • • • • • • Page 2-90 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • INPDES STORM WATER PERMIT ' DEPARTMENT • 4396 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4396-433 40-01 ICAP-B1D0ET 10,420 19,783 40,000 30,000 50,000 A • * NPDES-STOR WATER PERMIT 10,420 19,783 40,000 30,000 50,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-91 • • • • BUILDING & SAFETY • • BUILDING & SAFETY Program DEPARTMENT ' 4420 • • Program Narrative: • • The Building and Safety Department provides for the administration,plan review,inspection,permit • insuance, and code enforcement of the California Title 24 codes and Palm Desert Municipal Code. • Building and Safety staff are trained and prepared to uphold the constitutional property rights of • all citizens,and to ensure that due process is coupled with fairness and consistency while enforcing • construction standards and local City ordinances. • The Department's goal is to serve and provide the citizens of this City with construction codes that will • provide minimum standards to safeguard life or limb, health,property and public welfare by regulating • and controlling the design, construction, quality of materials, use and occupancy,location and maintenance • of all building and structures within this jurisdiction. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 1,299,184 1,405,609 2,129,600 1,913,576 2,253,100 580% • SUPPLIES 5,158 2,557 11,000 11,000 13,000 1818% • OTHER SERVICES 231,085 211,995 283,000 393,000 370,200 3081% CAPITAL OUTLAY 683 0 2,000 9,710 2,000 0 00% • TOTALS. 1,536,110 1,620,161 2,425,600 2,327,286 2,638,300 8 77% • SIGNIFICANT CHANGES: • • A Increase due to reclass of position to Sr Plan Examier,Building and Safety Technician,Deputy Building Offical • and COLA increase of 4 percent B See notes B and C at City Manager Department 4130 • C Budget amount reflects current year projected • D Increase due to updating staff for new State Building Codes • • • • • • • • • • • • • Page 2-92 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • BUILDING&SAFETY DEPARTMENT ` 442 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110.4420-42210-01 SALARIES-FULL TIME 851,980 931,122 1,325,100 1,152,566 1,362,600 A • 110-4420-42210-02 SALARIES-OVERTIME 1,377 970 3,000 3,000 3,000 110-4420-422 11-15 RETIREMENT CONTRIBUTION 122,414 161,244 230,200 240,771 321,800 B • 110-442042211-16 MEDICARE CONTRB-EMP 11,783 12,982 21,300 18,000 16,000 • 110-4420-422 11-17 RETIREE HEALTH 52,900 0 73,600 73,600 81,000 110-4420-422 11-20 INS PREM-LTD 10,657 11,666 15,500 15,500 15,500 • 110-4420-422 11-21 INS PREM-HEALTH 211,938 253,164 411,400 360,639 415,800 B • 110-4420-422 11-24 INS PREM-LIFE 3,298 3,614 4,500 4,500 4,500 110-4420-422 11-25 WORKERS COMPENSATION 32,837 30,847 45,000 45,000 32,900 • 110-4420-422 21-10 OFFICE SUPPLIES 2,820 810 5,000 5,000 6,000 110-4420-422 21-80 SMALL TOOLS/EQUIPMENT 2,338 1,747 6,000 6,000 7,000 • 110-4420-42230-10 PROF-ARCHITECTURAL/ENG 166,133 66,058 100,000 200,000 180,000 C • 110-4420-422 30-32 PROF-STRONG MOTION INST 9,620 12,503 18,000 18,000 18,000 110-4420-422 30-55 PROF-LOT CLEANING SVC 0 0 12,000 12,000 10,000• 110-4420-422 30-90 PROF-OTHER 385 64,498 37,000 47,000 37,000 • 110-4420-422 31-15 MILEAGE REIMBURSEMENT 1,644 1,834 4,000 4,000 5,000 110-4420-422 31-20 CONE,SEMINARS,WORKSHOPS 17,963 16,034 37,000 37,000 42,000 D • 110-4420-422 31-25 LOCAL MEETINGS 914 851 2,000 2,000 3,000 110-4420-422 33-30 R/M-OFFICE EQUIPMENT 189 948 2,000 2,000 2,500 • 110-4420-422 36-10 PRINTING/DUPLICATING 19,917 34,830 40,000 40,000 40,000 • 110-4420-42236-20 SUBSCRIPTIONS/PUBLICATION 9,751 5,188 12,000 12,000 12,000 110-4420422 36-30 DUES 3,252 2,654 3,000 3,000 3,700 • 110-4420-422 36-50 TELEPHONE 0 5,319 8,000 8,000 8,000 • 1104420-422 36-60 POSTAGE&FREIGHT 1,317 1,278 8,000 8,000 9,000 110-4420-422 40-40 CAP-OFFICE EQUIPMENT 0 0 2,000 2,000 2,000 • 110-4420422 4045 CAP-MACHINERY&EQUIPMENT 683 0 0 7,710 0 0 * BUILDING&SAFETY 1,536,110 1,620,161 2,425,600 2,327,286 2,638,300 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY OS-06 -1 Class Tale Grade Full-Time frilledFull-Time (Part-Time • 10010 DIRECTOR OF BUILDING&SAFETY 855 1 1 1 • DEPUTY BUILDING OFFICIAL 775 0 0 1 20012 SUPERVISING PLANS EXAMINER 740 1 1 0 • 20011 BUILDING INSPECTIONS MANAGER 725 1 1 1 • 30001 SENIOR BUILDING INSPECTOR 640 2 2 2 SENIOR PLANS EXAMINER 680 0 0 I • 30004 PLANS EXAMINER 620 1 I 0 30008 BUILDING INSPECTOR II or 560 • BUILDING INSPECTOR I 480 5 5 5 • 30009 BUILDING PERMIT SPECIALIST II or 560 BUILDING PERMIT SPECIALIST 420 2 2 2 • 30020 ADMINISTRATIVE SECRETARY 440 1 1 1 BUILDING AND SAFETY TECHNICIAN 420 0 0 1 • 30026 SENIOR OFFICE ASSISTANT 380 1 1 0 • 30030 OFFICE ASSISTANT II or 300 OFFICE ASSISTANT I 230 1 1 1 • 20019 CODE COMPLIANCE MANAGER 710 1 1 1 • 30063 SENIOR CODE COMPLIANCE 640 I 1 1 30012 CODE COMPLIANCE OFFICER II or 560 • 30014 CODE COMPLIANCE OFFICER I 480 3 3 3 • 30064 CODE COMPLIANCE TECHNICIAN 420 1 1 1 • TOTAL 22 22 22 • • • Page 2-93 • • • • ANIMAL CONTROL • • ANIMAL CONTROL , ` Program DEPARTMENT 4230 • • Program Narrative: • • The Animal Control program provides for animal control within the City of Palm Desert • by contracting with Riverside County to provide response regarding stray dogs and cats, • pickup, and housing of animals. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 0 00% • OTHER SERVICES 111,200 85,720 190,000 110,000 240,000 26 32% CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS: 111,200 85,720 190,000 110,000 240,000 26 32% • • SIGNIFICANT CHANGES: • A City estimated payment to County for services at new building • • • • • • • • • • • • • • • • • • • • • Page 2-94 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • ANIMAL CONTROL' 'DEPARTMENT 423 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4230-442 30-90 PROFESSIONAL SERVICES 111,200 85,720 190,000 110,000 240,000 A • * ANIMAL CONTROL 111,200 85,720 190,000 110,000 240,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-95 • • • • • NUISANCE ABATEMENT • • NUISANCE AM.ATE. .NT . Program • DEPARTMENT , 4240 • Program Narrative: • • The Nuisance Abatement Program includes abatement of vacant lots and vehicles within the City • of Palm Desert. The City notifies property owners to provide them an opportunity to correct • problems prior to contracting for abatement services. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 000% OTHER SERVICES 6,850 6,113 0 0 0 0 00% • CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS: 6,850 6,113 0 0 0 000%0 • SIGNIFICANT CHANGES • • A Expenditure moved to Building&Safety Dept 4420 • • • • • • • • • • • • • • • • • • • • Page 2-96 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • NUISANCE ABATEMENT DEPARTMENT 4244 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Descnption FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4240-432 30-55IPROF-LOT CLEANING SERVICE 6,850 6,055 0 0 0 110-4240-432 30-90 PROF-VEHICLE ABATEMENT 0 58 0 0 0 • * NUISANCE ABATEMENT 6,850 6,113 0 0 0 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-97 • • • • • BLDG/SFTY- DEMOLITION-R/M • • BLDG/SFTTYY DEMMIOLITION R/M Program ' AEMRTMENT. . 4421 • • Program Narrative: • This program provides for various nuisance abatements including the board-up and demolition of • abandoned buildings. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 000% OTHER SERVICES 1,070 0 0 0 0 0 00% • CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS: 1,070 0 0 0 0 0 00% • • SIGNIFICANT CHANGES. • A Expenditure has been moved to Dept 4420 • • • • • • • • • • • • • • • • • • • • • Page 2-98 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • BLDGf " 'TY-DEMOLITION-RIM— ' , <,DEPARTMENt 4421 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110.4421-422 30-90IPROF-OTHER 1,070 0 0 0 0 A • * BLDG/SFTY-DEMOLITION-R/M 1,070 0 0 0 0 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-99 • • • • • CODE ENFORCEMENT • • CODE 'ENFORCEMENT Pxtlgrt t •: DEP TMENT • 44 • • Program Narrative: • The Code Enforcement a component of the Building and Safety Department is responsible for providing • assistance to the City's department in the enforcement of the City's Municipal Codes.Code Enforcement • staff are trained and prepared to uphold the constitutional property rights of all citizens, and to ensure that • due process is coupled with fairness and consistency while enforcing the City's Municipal Codes. • The Division's goal is to serve and provide the citizens of Palm Desert with enforcement programs that • will maintain and improve the quality of life that is expected. Currently,the Division has several ongoing • programs that have been successful from year to year; illegal parking enforcement,animal control, • abatement of unsafe or unsanitary building,business license enforcement, recreation vehicle parking • permits, nuisance abatement and golf cart inspections. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROTECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND I3ENEFITS 524,343 544,418 0 0 0 0 00% • SUPPLIES 4,189 9,400 0 0 0 000% • OTHER SERVICES 35,226 21,258 0 0 0 0 00% CAPITAL OUTLAY 0 916 0 0 0 0 00% • TOTALS: 563,758 575,992 0 0 0 0 00% • • SIGNIFICANT CHANGES. • Department expenditures have been moved to Dept 4420 Budding&Safety • • • • • • • • • • • • • • • • Page 2-100 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • CODE ENFORCEMENT . - DEPARTMENT' ' .' 4422 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Descnption FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4422-42210-01 SALARIES-FULL TIME 316,368 339,986 0 0 0 110-4422-42210-02 SALARIES-OVERTIME 4,902 5,168 0 0 0 • 110-4422-422 11-15 RETIREMENT CONTRIBUTION 45,819 58,897 0 0 0 • 110-4422-422 11-16 MEDICARE CONTRB-EMP 5,424 5,742 0 0 0 110-4422-422 11-17 RETITEE HEALTH 2O,700 0 0 0 0 • 110-4422-422 11-20 INS PREM-LTD 3,968 4,233 0 0 0 110-4422-422 11-21 INS PREM-HEALTH 112,841 117,172 0 0 0 • 110-4422-422 11-24 INS PREM-LIFE 1,231 1,306 0 0 0 • 110.4422.422 11-25 WORKER'S COMPENSATION 13,090 11,345 0 0 0 110-4422-422 21-10 OFFICE SUPPLIES 598 569 0 0 0 • 110-4422-422 21-80 SMALL TOOLS/EQUIPMENT 3,591 516 0 0 0 • 110-4422-422 30-90 PROF-OTHER 16,112 8,884 0 0 0 110.4422-022 31-15 MILEAGE REIMBURSEMENT 782 525 0 0 0 • 110-4422-42231-20 CONF,SEMINARS,WORKSHOPS 7,777 4,927 0 0 0 • 110-4422-422 31-25 LOCAL MEETINGS 309 220 0 0 0 110-4422-422 33-30 RIM-OFFICE EQUIPMENT 297 0 0 0 0 • 110-4422-422 36-10 PRINTING/DUPLICATING 1,738 8,536 0 0 0 110-4422-422 36-20 SUBSCRIPTIONS/PUBLICATION 563 360 0 0 0 • 110-4422-422 36-30 DUES 755 915 0 0 0 • 110-4422-422 36-60 POSTAGE&FREIGHT 6,893 5,775 0 0 0 110-4422-422 40-40 CAP-OFFICE EQUIPMENT 0 916 0 0 0 • * CODE ENFORCEMENT 563,758 575,992 0 0 0 • • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 Class# Title Grade Full-Time Filled Full-Time Part-Time • • 20019 CODE COMPLIANCE MANAGER 710 1 1 0 30063 SENIOR CODE COMPLIANCE 640 1 1 0 • 30012 CODE COMPLIANCE OFFICER II 560 2 2 0 30014 CODE COMPLIANCE OFFICER I 480 I I 0 • 30064 CODE COMPLIANCE TECHNICIAN 420 I 1 0 • MOVED DEPT 4420 TOTAL 6 6 0; • • • • • • • • • • • • • • • Page 2-101 • • • • • PLANNING & COMMUNITY DEVELOPMENT • PLANNING&COMMUNITY DEVEL. Program DEPARTMENT 4470 • Program Narrative: • • The Community Development Department is responsible for citywide land-use planning • and regulation including the preparation of General and Specific Plans,administrator of the Zoning Ordinance,staff support for the City Council,Planning Commission, • Architectural Review Commission, and dissemination of information to the development • community and general public. • • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 739,787 774,413 773,673 736,866 785,400 1 52% • SUPPI IFS 902 2,984 2,000 2,000 3,000 50 00% • OTHER SERVICES 90,419 183,227 120,000 38,100 83,000 -30 83% CAPITAL OUTLAY 0 0 0 4,C00 40,000 100 00% • TOTALS: 831,108 960,624 895,673 780,966 911,400 176% • • SIGNIFICANT CHANGES: • A Decrease due to transfer of the Recreation Planning Manager to Development Services Depart 4260 • B See notes B and C at City Manager Department 4130 • C Revision of zoning ordinance pursuit to changes m the General Plan has been completed • D Refurbishing of Planning Department and Conference Room • • • • • • • • • • • • • • • • Page 2-102 • • CITY OF PALM DESERT BUDGET WORKSHEETS FY 2005-2006 PLANNING&COMMUNITY DEVELOPMENT DEPARTMENT '4470 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4470-412 10-01 SALARIES-FULL TIME 502,479 540,910 521,273 493,453 501,400 A • 110-4470-41210-02 SALARIES-OVERTIME 4,967 5,191 5,000 4,000 5,000 110-4470-412 10-10 MEETING COMPENSATIONS 4,950 6,050 5,000 6,050 6,000 • 110-4470-41211-15 RETIREMENT CONTRIBUTION 73,228 93,353 89,900 103,082 119,500 B • 110.4470.412 11-16 MEDICARE CONTRB-EMP 4,046 4,357 4,800 4,500 3,400 110-4470-41211-17 RETIREE HEALTH 27,100 0 27,100 27,100 30,000• 110-4470412 11-20 INS PREM-LTD 6,340 6,731 6,500 6,500 5,900 • 110-4470-412 11-21 INS PREM-HEALTH 97,853 99,327 94,700 92,181 97,600 B I10 4470 412 11-24 INS PREM-LIFE 1,962 2,086 1,900 0 1,900 • 110-4470-412 11-25 WORKER'S COMPENSATION 16,862 16,408 17,500 0 14,700 110-4470-412 21-10 OFFICE SUPPLIES 902 2,984 2,000 2,000 3,000 • 110-4470-412 30-90 PROF-OTHER 75,791 171,700 100,000 20,000 60,000 C • 110-4470-412 31-15 MILEAGE REIMBURSEMENT 644 415 500 600 1,000 1104470-41231-20 CONFERENCE/SEMINARS 5,121 1,210 7,500 5,000 7,500 • 1104470-412 31-25 LOCAL MEETINGS 3,567 3,291 3,000 4,000 4,000 • 110-4470-412 33-30 R/M-OFFICE EQUIPMENT 0 0 500 0 500 I10-4470-412 36-10 PRINTING/DUPLICATING 599 0 3,000 3,000 3,500 • 1 10-4470-412 36-20 SUBSCRIPTIONS/PUBLICATION 173 271 500 500 500 • 110-4470-412 36-30 DUES 545 840 1,000 1,000 1,000 110-4470-41236-40 FILING FEES 236 978 1,000 0 1,000 • 110-4470-412 36-60 POSTAGE&FREIGHT 3,743 4,522 3,000 4,000 4,000 1104470-412 40-40 CAP-OFFICE EQUIPMENT 0 0 0 4,000 40,000 D • * PLANNING&COMMUNITY DEVELOPMENT 831,108_ 960,624 895,673 780,966 911,400 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 • Class# Title Grade Full-Time Willed Full-Time Part-Time 10009 DIRECTOR COMM DEVELOPMENT 865 I 1 1 • 20007 PLANNING MANAGER 820 1 1 1 . 20049 RECREATION PLANNING MANAGER 760 1 1 0 20015 ASSOCIATE PLANNER 730 1 1 1 • 20021 ASSISTANT PLANNER 680 1 1 1 • 30010 PLANNING TECHNICIAN 560 1 1 1 30020 ADMINISTRATIVE SECRETARY 440 1 1 1 • 30026 SENIOR OFFICE ASSISTANT 380 1 1 1 • TOTAL 8 8 7 • • • • • • • • • • • • • • Page 2-103 • • • • • • • • • • • • • • • • • • • • • • • • • • THIS PAGE IS LEFT INTENTIONALLY BLANK. • • • • • • • • • • • • • • • • • • • • • • SPECIAL REVENUE FUNDS • • Special Revenue Funds are used to account for proceeds of specific revenue • sources other than expendable trusts that are legally restricted to expenditures for specific purposes • • Traffic Safety Funds-Traffic and court fines are collected in these funds A transfer from this Fund • to the General Fund is made at the end of the fiscal year by council action to be applied toward the eligible expenditures permitted by law • State Gas Tax Funds -Portions of the tax rate per gallon levied by the State of California on all • gasoline purchases are allocated to cities throughout the state These funds are restricted to • expenditures for transit and street-related purposes only • Housing Mitigation Fee- This fund is used to account for fees collected from construction of • commercial and office buildings for low&moderate income mitigation purposes At the end of the fiscal year, a transfer is made by council action to transfer funds collected during the fiscal year to • the Redevelopment Fund to be used strictly for projects and programs that benefit the low and • moderate income households • Community Development Block Grant Fund (CDBG) - This fund is used to account for the receipts • and expenditures of CDBG funds received from the U S Department of Housing and Urban Development(HUD) • • Prop A Fire Tax- This fund is used to account for revenues derived from tax collected within the city for upgrading fire protection and prevention Its use is restricted for obtaining, furnishing, • operating and maintaining fire protection and prevention services (currently under contract with • Riverside County Fire Department)equipment or apparatus • Air Quality Management Fund -This fund accounts for receipts from South Coast Air Quality Management District, one-third of which is disbursed to the Coachella Valley Association of • Governments The remaining two-thirds are spent for programs that promote the goal of attaining • Federal and State air quality standards • City-Wide Business License Fund - This fund accounts for receipts received from College of the • Desert Alumni Association Fair collected from all street fair vendors at$2 00 per day for each space Fifty percent of the proceeds are spent for city-wide business promotion and the other fifty • percent is transferred to the General Fund for partial business licensing costs recovery • Art in Public Places Program Fund -This fund accounts for fees collected from residential, • commercial and public facilities development except for street and drainage projects Its use is • restricted for the acquisition, installation, improvement and maintenance of artwork to be displayed in the city, the administration of the program and community public art education programs • • Golf Course Capital Improvement Fund -This fund accounts for fees collected from our Golf Course Timeshare project The funds are used for golf course capital improvements, equipment • and pre-opening costs • • • • • • • Page 3-1 • • • • SPECIAL REVENUE FUNDS...continuation... • • The proceeds of the following special revenue funds are used to fund capital • improvement projects that qualify for the restricted use of these funds. The • list of projects are reflected in the Capital Improvement Program section of this document • • Measure A Funds - In 1988, Riverside County voters approved a half cent sales tax, known as • Measure A, to fund a variety of highway improvement, local street and road maintenance, commuter assistance and specialized transit projects This fund is used to collect this tax and • pursuant to the provision of Measure A(Ordinance No 88-1 of the County of Riverside) it is restricted for local street and road expenditures only • • New Construction Tax-This fund is used to account for tax collected upon application to the city for • a building permit from every person/entity for the construction of any new building or addition or trailer space in the city according to a fee schedule Its use is restricted for the acquisition and • development of public facilities such as parks, playgrounds and public structures • Planned Drainage Fund- This fund is used to account for off-site drainage fees based on an • established fee schedule collected prior to approval of the final map in the case of land being subdivided or prior to the issuance of a building permit in the case of construction or improvement • of subdivided land • Park& Recreation Facilities Fund -This fund is used to account for fees collected for residential • and sub-division developments collected either at the time grading permits are paid or prior to the • approval of the final map Its use is restricted for expenditures related to park development, maintenance and equipment • Traffic Signals Fund -This fund is used to account for fees collected for residential, commercial and • industrial developments collected either at the time grading permits are paid or prior to the approval • of the final map Its use is restricted for expenditures related to the acquisition and maintenance of • traffic signals • Public Safety Police Grant Fund -This fund is used to account for state and federal grants given to • the City for public safety purposes Its use is restricted for expenditures related to public safety capital equipment and personnel • Waste-Recycling Fund -This fund is used to account for waste recycling fees collected by waste • management Its use is restricted for expenditures for education and other expenditures related to • recycling • Library Fund-This fund is used to track expenditures related to the City's public library which is • operated by the Riverside County Library system • Retiree Health Fund -This fund is used to account for funds contributed toward future and current • retiree health expenses • Vehicle & Equipment Replacement -This fund is used as an internal service fund to accumulative • funds to replace city vehicles and equipment • • • • • Page 3-2 I • • e 0 a 0 0 m 0 0 CO N • -1 O m o a co A r r r e spun]enuanay InoadS 1tl101 g N N M 0 0 N r)r 00 Co M co CO Pi • o- 0 o 0 0 N o Co0 0 n 0 0 sWeyvaBl owed 13 0 0 0 0 0 0 0 • Lc co N C M LL N N N N • 0 0 0 • 00 O 00 m O N .- N W • xaldu03 eawo maln>Ned 0 r rn n rn 6 .o- LL 'Or N A (0 f • O O O O O O • 0 O O O 0 O O pond wawaoeidad Wawdlnb3 a N N 6 M 0 Co • LL ▪ O N M Co_ 1+f • OM) 0 T 0 r CO W 0 r 0 r 0 r N el • N espdialu3•n+o11JN P0500 In cei o 0) 0 ncn 0 Ti 0) N • ny ao of m • n 0 0 co o 0 0 0 0 • 4ReaH awe!0 u0) con 0 N ar O- N N N 07 N 0 n o • O` O co O O O • O O 0 CD 0 0 sys0o uopegslulwpv A)eagll Q O O 0 0 0 0 N O O N LL N InNCO CO • N ,� N r CO v • O O r i 00 00 ' 0 D ry uoRezgeuBlS•dl�0 M N 1N • IL • y LL O 0 LC • Z N plc' �'��)O O O 0 0 O O la C ID0) t 0 0 0 000 00 O N • LU IDIX 3- (ddltl)saoeld o119nd ul Ytl c reiN N n A 0 0 n o J J r r • C.) 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Pcu age 3-4 • • • • • SPECIAL ASSESSMENT FUNDS • • Special Assessment Funds are used to account for proceeds of assessments • collected from property owners within the respective assessment districts • established that are legally restricted to expenditures for the specific purposes of • the district formation. • El Paseo Assessment District - This fund is used to collect assessments on all business • establishments located within the boundaries set for the El Paseo parking and business improvement area based on a fee schedule established for the various types of businesses • Collections are made in the same manner and at the same time as the city business license fees • Proceeds from all charges are used for the promotion of business activities in the area • Various Landscaping and Lighting District Funds -These funds are used to account for • expenditures and receipts of property taxes and service fees levied to the property owners in the various landscaping and lighting districts which were formed to provide landscaping and street • lighting maintenance Individual landscaping and lighting funds are set up for each district Starting In the current fiscal year budget 2003-2004 the service levels for each of the districts was reduced • down based on the funding level agreed to(voted)by the property owners Each level of service is • described in the expenditure sheets • Zone 1 -President's Plaza I -Business Improvement District- Established beginning in 1998/99 • after proposition 218 to provide improvements and services within the boundaries of the district The services include regular maintenance, repair, removal or replacement of all or any part of the • improvements including removal of trimmings, rubbish, debris and other solid waste, the cleaning • Zone 2 -Canyon Cove-These parcels receive benefit from the improvements and the • maintenance of street lighting encompassing all streets within the Zone and the landscaped area • north of Haystack Road • Zone 3-Vineyards-These parcels receive benefit from the improvements and maintenance of • street lighting within the Zone and maintenance of the landscaped area along the West side of Portola Aveune • • Zone 4 -Parkview Estates-These parcels receive benefit from the improvements and • maintenance of street lighting • Zone 5 -Cook& Country Club Area-These parcels receive benefit from the Tract street lighting, Parkway landscaping and entrance landscaping improvements This includes Desert Mirage, • Sandcastles, Primrose 2 • Zone 6 - Hovley Lane West -These parcels lie generally East of Monterey Avenue and West of • Portola Avenue and includes parcels and tracts along Hovley Lane West These parcels receive • benefit from the improvements and maintenance of street lighting, parkway landscaping and some parcels with dry wells This includes Monterey Meadows, The Glen, Hovley Estates, Sonata I, • Sonata II, Hovley Collection, La Paloma, La Paloma II, La Paloma III, Sandpiper Court, Sandpiper • West, Hovley West, Diamondback, Palm Court • ZoneI-Waring Court -These parcels receive benefit from the improvements and maintenance • of landscaped parkways along Fred Waring Drive adjacent to the tract • Zone 8 - Palm Gate-These parcels receive benefit from the improvements and maintenance of • local street lighting and the landscaped parkways fronting the tract • • • • Page 4-1 • • Zone 9-The Grove-These parcels receive benefit from the improvements and maintenance of street lighting, landscaping and palm tree trimming within the public right-of ways • Zone 11 -Portola Place-These parcels receive benefit from the improvements and maintenance • of the landscaped parkways extending along Portola Avenue adjacent to the tract • • Zone 13 -Palm Desert Country Club(fomerly CSA 26)-These parcels receive benefit from the • improvements and maintenance of entryway landscaping and street lighting This would include landscaping along Fred Waring Drive and along Hovley Lane East from Oasis to Washington • Zone 14-K& B at Palm Desert-All properties within the Zone benefit from street lighting, • landscaping of the retention basin, and dry well maintenance • Zone 15-Canyon Crest-These parcels benefit from Tract street lighting and Parkway • landscaping improvements • Zone 16 -College View Estates-These parcels benefit from Tract street lighting and Parkway • landscaping improvements • Zone 17-Palm Court-These parcels benefit from Tract street lighting and Parkway landscaping • improvements • President's Plaza III Business Improvement District-The district is located south of Highway • 111 and north of El Paseo, east of Highway 74 The services include regular maintenance, repair, • removal or replacement of all or any part of the improvements including removal of trimmings, • rubbish, debris and other solid waste, the cleaning • • • • • • • • • • • • • • • • • • • • • • • Page 4-2 0 • • oaO' ole'000loro 01o0011a 0 am 0 mm 0 mlwy o0000, mo . ly ino Myy ( p` 1 N .AN IOIv 1Vj N Ilvl1N NSy 10 fO1 i O I'Ob 1mN Q se r ONO HOm30NOWtlm FF NI ! 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U 2 E J£ W c=f u. ti I-O- `] ¢c S W c E m H c E p '1'J V J U N h 0 C TIi 0 0 %Q • I• o m d m H K u �' ] D'o S e ] c U t _ @ p0 m �UaF �L1y �� rc Ti3 5d w tl' u cc om 0 > • m 5C� naq a cm ] e m U J 00 J V Q N F W O q ty, ° p E F C0 LL • J J 0 C d U C y C • Page 4-4 m E. w w • • • DEBT SERVICE ASSESSMENT DISTRICT FUNDS • • Debt Service Funds are used to account for the accumulation of resources and • payment of bond principal and interests from special assessment levies • $7,540.000 Palm Desert Financing Authority 1995 Revenue Bonds (Assessment District Nos. • 83-1, 84-1 R and 87-11-The bonds are issued for the purpose of enabling the Palm Desert • Financing Authority to purchase three separate issues of refunding bonds in the three assessment districts The bonds are special obligations of the Authority payable solely from the revenues and • are not a debt or liability of the city. • $2,298,980.05 City of Palm Desert Limited Obligation Improvement Bonds Assessment • District No. 92-1 (Sierranova)Series 1992- The bonds are issued to finance the acquisition of • water, sewer and street improvements associated with the Sierranova residential development The bonds are limited obligations of the City payable from the assessments collected from the • owners of properties located within the district • $6,945,000 City of Palm Desert Limited Obligation Improvement Bonds Assessment District • No. 94-1 (Bighorn) 1994 Series A-The bonds are issued to finance the construction and • acquisition of certain public improvements associated with the Bighorn residential development. The bonds are limited obligations of the City payable from the assessments collected from the • owners of properties located within the district • $1,832,000 City of Palm Desert Limited Obligation Improvement Bonds Assessment District • No. 94-2 (Sunterracet-The bonds are issued to finance the acquisition of certain roadway • improvements and water and sewer facilities associated with the Sunterrace residential development The bonds are limited obligations of the City payable from the assessments collected • from the owners of properties located within the district • $1,500,000 City of Palm Desert 1915 Act Improvement Bonds Assessment District No. 94-3 • IMeranol-The bonds are issued to finance the acquisition and construction of improvements • associated with the Merano residential development The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the • district • $11,870.000 City of Palm Desert Community Facilities District No. 91-1 (Indian Ridge Public • Improvements) Special Tax Bonds,Series 1992 A-The bonds are issued to finance the • acquisition, construction and installation of certain public improvements and the payment fees to various public agencies for certain improvements, together with incidental expenses The bonds • are limited obligations of the City payable from the assessments collected from the owners of • properties located within the northern portion of the district • $12,385,000 City of Palm Desert Community Facilities District No. 91-1 (Indian Ridge Public • Improvements) Special Tax Bonds. Series 1995-The bonds are issued to finance the acquisition, construction and installation of certain public improvements and the payment fees to • various public agencies for certain improvements, together with incidental expenses The bonds are limited obligations of the City payable from the assessments collected from the owners of • properties located within the southern portion of the district • • $34,760,000 City of Palm Desert 1915 Act Improvement Bonds Assessment District No.98-1 (Canyons at Bighorn public Improvements. The bonds are issued to finance the acquisition of • certain roadway improvements and water and sewer facilities associated with the Canyons at • Bighorn development The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district • • $4,423,000 City of Palm Desert 1915 Act Improvement Bonds Assessment District No. 00-1 • fSilver Spur public Improvements. The bonds are issued to finance the acquisition of certain • utilities undergrounding improvements and refunding bonds for 94-2 and 94-3 • Page 5-1 • • • • • • • • • • • • • • • • • • • • • • • • • • • THIS PAGE IS LEFT INTENTIONALLY BLANK. • • • • • • • • • • • • • • • • • • • 0 a V ' ' V N N N 0 N O10 o O 0 tO N CO W N 10 N M W Ocr) • a N N WWI co O N W T d' r CO A C n N r ' • ^ N N N N N• N. N • O M co • I I I I I COI of It) N n , o n n N Nar • AIO-LU/o111ny aweuld (0 N - O Ol o ui Qi 0 0 7 0 0 O N N 0 of M Mi C1 • 0 (0 N , 1 • ' ' 1 ( I 1 I r 0 0 (00 • O M co M 0) V 0 M `'m1 N N N N n N o o enepea-II1polnntl eousuld CO m 0 Cr) 0 CO • o v v ro 0 CO ry n N N O O O CO• 0 CO0 COO 0 0 0 0 ppp co• 10 0 N • O 1` R M a N 5I10-10 1w0111atussessv O R 0 a a v) 6 a 07 O N N' • LL r- N A • M w 0 9 • 0 v yG0 o o O o 0 0 * 0 0 0 0 7 ' a pp • 0 0 V 69 w w v 0 0 c0+1 0 CO W aODo , • CO WO e01 L-881s101uawssesatl LL M m q N 69 N9 r NA N cg • 0 W !9 N N w ` M • 00000 O 1` 01 10 CO N-(0� N W ' CO O ' 69 A) E9 IA N N W W 0 Mr to CO 0 (0 N M 0 a0 N O IO CO NLo PuI)L-161s10luawssasstl 0 r 0 0 u. - 0 N N• N o iA w � I w 69 69 0 0 • Z N 0 0 0 0 0 0 0 0 O W O-O-0 O co ' 00 ' 0 10 0 (9 fA W 0) 0) 0) 0 0 O 0 0 O CO • EL so m N N N 0 V M I p W N eWI t`p61s101uewssesstl 0 00) 00) 00) ra r r LL r • 5 W W W 19 4 W • W • W r co 0 0 0 O N) O M M 0 0 0 0 M I� Q m (A N Vf w 0) V (t c a 0 o N , 100 N ' • m u n5)L-Y6 1s10 Luawssasstl c O O o '9 5 O M N N W N LL r N � »v • CIIL- " 4' W w • 00000 00 0000 rCO m ' ne E9 N fA W M N 111 N 0 10 O N O • Ve5 1-661s101uewssesstl o rf Cc r 69 N W n N R 49. 69 ea w I0 0 0 0 0 O M V N N 0 0 0 0 N ' r n ' bf x1 of w V O Y V L0I R. 00 o 0 • eW L-L61sm°Nawssassy c N 11i y IA EA Ir LL A W N W • W W 0 0 0 0 0 0 10 0 IA N 0 0 0 0 L() ' e) 10 ' • 69 N fA w O 0 0 0 0 0 0 O M O a AN N h O CO CO toCI L-LB ism luewssassy c 0 M N N Lc)• 10 ! M N u. W 40 N 5 M • w • 00000 0 10 0 Win 0 0 0 o N a ' 3 ' . 69 to, 69 M CO CO 0 O O O O (0 0 ao N N N M CO r- N A ? < 1-V87s)0)uewssasstl O CO c_h 69 c0 N p r- M • LL N N W fA COfil fik l9 K ti ° u) • aa °1 0 vwW ° ° o r� 0 x r, E w w q -1 S. -r; 0 I u � Dp• 4 W 0. 0 F. n v v m p6 _0 q ° 0 G �' u w >b ao.Ekk c `� � �60V 'CC C • 0 � O aE ` WLI as j u 'b • e 0 2 -0 0 W L m H F C C. Tr (y, v F' Q N 410 v c 2 [ 2 ' q u (.3 in 15 0., v W F. qG v f0 v he 0 e .0 c 0 co co c d m c q F S-7 • • • • • • • • • • • • • • • • • • • • • • • • • • THIS PAGE IS LEFT INTENTIONALLY BLANK. • • • • • • • • • • • • • • • • • • • • • • • PROPOSED CAPITAL IMPROVEMENT PROGRAMS and • EXISTING PROGRAMS • • The Capital Improvement Program is a listing of proposed and existing projects • for the acquisition and construction of general government resources and • intergovernmental grants and reimbursements. These programs are outlined in • the proposed five-year capital budget and the existing capital projects. The final approval of each project by Council/Board is based on recommendations by staff • after the project has been through a thorough review and approval process by the • appropriate committees and/or commission to ensure that concerns of all parties, • including the public, affected by the project have been addressed. This process • includes a checklist submitted with the staff report to Council/Board of the required review, approval and status of the project. • • This section includes • * Listing of the First to the Fifth Year/Fiscal Year 2005-2006 to 2010-2011 • of the Proposed Five-Year Capital Improvement Program • * Listing of Existing Projects in Fiscal Year 2004-05 and Continuing • Appropriations to Fiscal Year 2005-06. • Continuing appropriations are amounts which have been • appropriated in Fiscal Year 2004-05 and are not expected to be • expended by June 30, 2005 This applies primarily for capital • improvement program budgets and specific programs that overlap • fiscal years. When authorized, continuing appropriation totals are added to the new fiscal year budget totals in order to track all • approved spending • The exact amount of appropriations for carryovers for each program • will be determined at the end of the fiscal year during the preparation • of the financial statements Totals will include appropriations for • 1) purchase orders and contracts encumbered totals and • 2) unencumbered balances as of June 30, 2005. • • • • • • • • • • Page 6-1 • • • • • • • • • • • • • • • • • • • • • • • • • • THIS PAGE IS LEFT INTENTIONALLY BLANK. • • • • • • • • • • • • • • • • Page 6-2 • • __ _ _ 1 • • 4:::::::!—,..7"--...... 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C1ALVS4'At4W ralr-Vra lorr isms- L re, 1111111` frs-11 • 1 • j / . b1.0i,/Y:4k,41n-ili IF -..., !pi - EINO W OS(GIN • 1 I I 477-4 I r• f i,141%r W....iirt a ow affltot- •Weal I si "i! ,X12N70 91.X.11;20114 #496-cr ' ea t-,Liana:Eu.1.-m eirsNrair, _ /7 lir • I 1 IP ., tlitAttataig/lit 7 grer/1 ;I.tWara.V(41-73-+NAN,14 • 1 / I c. ,.. 1.:-..ALrai itio.keipv „k, e,, FftsvJPIOII rta..a 1.4 0L.LM au/Y. • I r r if I __J - rt Igrigrri L u :a•••:IirrrIZIr,i ea It ri•LISS (CV • ef J ,, riirrIQJ Id,'1,CILI.1._r wossab • I L I J • OLJLIL71)-0 4}111_,. • 0 fileN12.84(3/"SatiFT0 • &in r FILL i, .haam.,,..I.,” oz....iCEO ••1 • I CITYWIDE PROJECTS LEGEND • I MAJOR STREET SIDEWALKS PROGRAM MAJOR STREET LANDSCAPE PROGRAM CITY 8011STARY %al.14.7311,44 1 eSa IF We) i fAi 3 yzff 1 OpL,7 EN dr liF.i.oun { F:777..y.51 metal/INN& FISCAL YEAR COLOR INDEX I rwitTegi Sze% i 'try&too 1 ir olaviffirzporti h a Er. A 1 0 Et, 200.I 0$OX,• 'Ana°$256.00,a Fl TRAM C SiGnw.PRWECT FV7 NUISANCE WATER INLET/OR YWELL PROGRAM 00 - 061, • illfg201eNlenitlal. 7 -itr STREETINProvEnENT PR DIET FY V.145 ,0.ro F • I 1st inoGewrocHANCE b";J17-2 0 08 I4-4, 11.1PROVEMEV1PROJECT rer.,;(0,191P”'(3003 • =0 STATIORAINPRCUECT Ls Lr FA' 20:0,922040 • Page-6-3 - - - - • CITY OF PALM DESERT • PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM • SUMMARY FUNDING Budget Multi-Year • PROPOSED PROJECT LIST BY FUND SOURCES Year Funding Budgeted Funded • MEASURE A FUND • 'Portola Interchange @ 1.10 ROW Design Measure A Fund 213 1 1,769,000 • Carryover of Budget 763,832 2,532,832 Yes 'Cook Street from Fred Wanng to Frank Sinatra Measure A Fund 213 1 1,000,000 Note 1 • *Fred Wanng @ Monterey Ave NB Right-Turn Pocket Measure A Fund 213 1 500 000 Yes • *Monterey Ave/Freeway Loop Measure A Fund 213 1 2,000,000 Carryover of Budget 396,172 2,396,172 Yes • "Hwy 111 @ Desert Crossing/Toy"R"Us Measure A Fund 213 1 500,000 • Carryover of Budget 275,439 775,439 Yes 'Portola Ave @ Whitewater Bndge(Design) Measure A Fund 213 Carryover of Budget - Yes • 'Portola Street/Dinah Shore Expansion Measure A Fund 213 Carryover of Budget 250 000 Yes 'Monterey Median Imp(Hovley&Country Club)+B23 Measure A Fund 213 Carryover of Budget 60 230 Yes • 'Monterey Ave&Avenue 35 Measure A Fund 213 Carryover of Budget 505,000 Yes • 'Dinah Shore Imp(Minam to Key Largo Ave) Measure A Fund 213 Carryover of Budget 315,000 Yes 'Cook Street from Fred Wanng to Frank Sinatra Measure A Fund 213 2 8,000 000 Note 1 • 'San Pablo Avenue-COD Dnveway to Magnesia Falls Measure A Fund 213 2 405,000 Yes • 'San Pablo NB @ Fred Wanng-Right-turn pocket Measure A Fund 213 2 100,000 Yes 'Fred Wanng WB @ Hwy 111 Right-Turn Pocket Measure A Fund 213 3 200 000 Yes • 'San Pablo NB @ Fred Wanng-Right-turn pocket Measure A Fund 213 3 405,000 Yes • 'Monterey Avenue Widening Measure A Fund 213 3 500,000 Yes • •Portola Interchange @ 1-10 ROW Design Measure A Fund 213 4 3,220,000 Yes • Total Fund $ 21,164,673 • CONSTRUCTION TAX FUND • 'Corporation Yard Improvements Construction Tax Fund 231 Carryover of Budget 2,658,217 Yes • 'Civic Center Park Storage Construction Tax Fund 231 Carryover of Budget 100 0o0 Yes 'Fire Station Improvements(Town Center/Portola Stations) Construction Tax Fund 231 Carryover of Budget 84 000 Yes • *Fire Station Expansion(Mesa View Station No 67) Construction Tax Fund 231 Carryover of Budget 1 534 294 Yes • Total Fund $ 4,376,511 • DRAINAGE FUND • 'Portola Ave/Dinah Shore Extension Drainage Fund 232 Carryover of Budget 309,821 Yes • 'Portola Strom Drain-Cook and Country Club Drainage Fund 232 Carryover of Budget 3 391 168 Yes Total Fund $ 3,700,989 • PARK&RECREATION FUND • 'Legends Field Colums Park Fund 233 1 7 500 Yes • 'Trail Signage Park Fund 233 1 50,000 Yes • 'City Park Improvements Park Fund 233 1 150 000 Yes *Civic Center Amphitheater Park Fund 233 Carryover of Budget 2,274,909 Yes • Total Fund $ 2,482,409 • • TRAFFIC SIGNAL FUND • 'Dinah Shore&Portola Avenue Traffic Signal Fund 234 Carryover of Budget 215,000 Yes • 'Portola&Gerald Ford Traffic Signal Fund 234 Carryover of Budget 208 466 Yes 'Portola Ave&Frank Sinatra Drive Traffic Signal Fund 234 Carryover of Budget 208 500 Yes • 'Country Club Dnve @ Via Scena Traffic Signal Fund 234 2 215 000 Yes • 'Frank Sinatra Dnve&Gerald Ford Drive Traffic Signal Fund 234 2 215,000 Yes • Fund Total $ 1,061,966 • • Page 6-4 0 • • CITY OF PALM DESERT • PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM • SUMMARY • FUNDING Budget Multi-Year PROPOSED PROJECT LIST BY FUND SOURCES Year Funding Budgeted Funded • RECYCLING FUND • 'Recycling Program Recycling Fund 236 1 100,000 Yes • 'Household Hazardous Waste Recycling Fund 236 1 100,000 Yes 'Recycling program Recycling Fund 236 Carryover of Budget 73,075 Yes • Fund Total $ 273,075 • CAPITAL PROJECT RESERVE FUND • *Fonda Ave @ Whitewater Bndge Year 2010 Fund 400 1 4,000,000 • Carryover of Budget 66,092 4,066,092 Note 1 • 'Major street landscaping Year 2010 Fund 400 1 1,450,000 Yes *Major street sidewalk program Year 2010 Fund 400 1 770,000 Yes • 'Fred Wanng Dnve Widening-California to Washington Street Year 2010 Fund 400 1 2,010,000 • Carryover of Budget 5,082,296 7,092,296 Yes • *Calle De Los Campesinos Year 2010 Fund 400 1 125,000 Yes 'City Hall Facilities Year 2010 Fund 400 1 325,000 Yes • *Bus Shelters Year 2010 Fund 400 1 100 000 Yes 'Community Gardens Year 2010 Fund 400 1 125,000 Yes • 'Energy Program Year 2010 Fund 400 1 225,000 Yes 'Council Chamber Sound System Year 2010 Fund 400 1 25,000 Yes • 'Facada Program Year 2010 Fund 400 1 500,000 Yes `Washington Street Medians Study Year 2010 Fund 400 Carryover of Budget 40,000 Yes • `Shadow Mountain Dnve/Hwy 74 Traffic Signal Year 2010 Fund 400 Carryover of Budget 225,000 Yes *Bus Stop Relocation Year 2010 Fund 400 Carryover of Budget 40,300 Yes • 'Redesign&Renovate LL&D Year 2010 Fund 400 Carryover of Budget 333,866 Yes • 'Fugitive Dust Control Measures Year 2010 Fund 400 Carryover of Budget 338,370 Yes 'Monterey Ave-Hovley W to Country Club Dr Year 2010 Fund 400 Carryover of Budget 45,000 Yes • *Fred Wanng at San Pasquel Year 2010 Fund 400 Carryover of Budget 92,155 Yes *Sewer Laterals Installations Year 2010 Fund 400 Carryover of Budget 23,723 Yes • 'Civic Center Well Site Year 2010 Fund 400 Carryover of Budget 944,026 Yes *Visitor Center Equlpment/Furivture Year 2010 Fund 400 Carryover of Budget 259,076 Yes • Tortola Ave©Whitewater Bndge Year 2010 Fund 400 2 4,000,000 Yes `Major street sidewalk Year 2010 Fund 400 2 250,000 Yes • 'Major street landscaping Year 2010 Fund 400 2 250,000 Yes 'Facada Program Year 2010 Fund 400 2 500,000 Yes • 'Major street sidewalk program Year 2010 Fund 400 3 250,000 Yes • *Major street landscaping Year 2010 Fund 400 3 250,000 Yes 'Facada Program Year 2010 Fund 400 3 500,000 Yes • *Major street sidewalk program Year 2010 Fund 400 4 250 000 Yes • *Major street landscaping Year 2010 Fund 400 4 250,000 Yes 'Facade Program Year 2010 Fund 400 4 500,000 Yes • • *Major street sidewalk program Year 2010 Fund 400 5 250,000 Yes 'Major street landscaping Year 2010 Fund 400 5 250 000 Yes • 'Facade Program Year 2010 Fund 400 5 500,000 Yes • Total Fund 5 25,144,904 • DRAINAGEIFUND • *Nuisance water inlet/drywell program Drainage Fund 420 1 300,000 Yes • 'Monterey Avenue-Fred Wanng to Whitewater Channel Drainage Fund 420 3 2,137,052 Yes • Total Fund 5 2,437,052 • • • • Page 6-5 • CITY OF PALM DESERT • PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM • SUMMARY • FUNDING Budget Multi-Year • PROPOSED PROJECT LIST BY FUND SOURCES Year Funding Budgeted Funded CP- PARK&RECREATION FUND • 'CC Bonce BaII/Crts/Picnic Park Fund 430 Carryover of Budget 77,000 Yes • 'CC Handball Courts Park Fund 430 Carryover of Budget 51,000 Yes • 'Hiking Trail Park Fund 430 Carryover of Budget 246,038 Yes 'Teen Center Park Fund 430 Carryover of Budget 895,000 Yes • `CC Restrooms Park Fund 430 Carryover of Budget 125,000 Yes 'Amphitheater Park Fund 430 Carryover of Budget 64,574 Yes • `Legends Field Colums Park Fund 430 2 7,500 Yes • "City Park Improvements Park Fund 430 2 50,000 Yes • "Legends Field Colums Park Fund 430 3 7,500 Yes • 'City Park Improvements Park Fund 430 3 50,000 Yes "Legends Field Colums Park Fund 430 4 7,500 Yes • 'City Park Improvements Park Fund 430 4 50,000 Yes • "Legends Field Colums Park Fund 430 5 7,500 Yes • 'City Park Improvements Park Fund 430 5 50,000 Yes II Total Fund $ 1,688,612 • ART IN PUBLIC PLACES FUND • 'Fat Happy AIPP Fund 436 1 32,000 Yes • 'Freedom Park AIPP Fund 436 1 120,000 Yes 'AIPP Projects AIPP Fund 436 Carryover of Budget 343,000 Yes • Total Fund $ 495,000 • CP-SIGNALIZATION FUND • 'Traffic Signal Coordination Carryover of Budget 188,152 Yes • Total Fund $ 188,152 TRUST FUND • "Homme/Adams Park Trust Fund 880 Carryover of Budget 324,553 Yes • Total Fund $ 324,553 • CAPITAL-RDA PROJECT AREA#1 FUND • Tortola Ave&Whitewater Bndge RDA PJ#1 Fund 850 1 4,000,000 Yes "Neighborhood Undergrounding RDA PJ#1 Fund 850 1 2,000,000 Yes 'Living Desert Parking Lot RDA PJ#1 Fund 850 1 250,000 Yes • 'El Paseo Courtesy Carts RDA PJ#1 Fund 850 1 125,000 Yes 'San Manno Parking Lot Improvements RDA PJ#1 Fund 850 Carryover of Budget 8,000 Yes • 'Entrada El Paseo-12 Acre RDA Pat Fund 850 Carryover of Budget 2,071,282 Yes 'Fred Wanng Street Improvement RDA PJ#1 Fund 850 Carryover of Budget 782,993 Yes • 'Palms to Pines East Glasser RDA PJ#1 Fund 850 Carryover of Budget 1,425,000 Yes 'Palms to Pines-Central RDA PJ#1 Fund 850 Carryover of Budget 800,000 Yes • 'Perimeter Landscaping RDA PJ#1 Fund 850 Carryover of Budget 89,364 Yes 'Catalina Rec Facility RDA PJ#1 Fund 850 Carryover of Budget 100,000 Yes • 'COD Pool RDA PJ#1 Fund 850 Carryover of Budget 461,062 Yes • `Neighborhood Undergrounding RDA PJ#1 Fund 850 2 2,000,000 Yes • `Living Desert Parking Lot RDA PJ#1 Fund 850 2 250,000 Yes 'El Paseo Courtesy Carts RDA PJ#1 Fund 850 2 125,000 Yes • `Neighborhood Undergrounding RDA PJ#1 Fund 850 3 2,000,000 Yes • 'Living Desert Parking Lot RDA PJ#1 Fund 850 3 250,000 Yes 'El Paseo Courtesy Carts RDA PJ#1 Fund 850 3 125,000 Yes • 'Neighborhood Undergrounding RDA PJ#1 Fund 850 4 2 000,000 Yes • 'El Paseo Courtesy Carts RDA PJ#1 Fund 850 4 125,000 Yes • 'El Paseo Courtesy Carts RDA PJ#1 Fund 850 5 125,000 Yes • Total Fund $ 19,112,701 Page 6-6 • • • CITY OF PALM DESERT • PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM • SUMMARY • FUNDING Budget Multi-Year PROPOSED PROJECT LIST BY FUND SOURCES Year Funding Budgeted Funded • CAPITAL-RDA PROJECT AREA#2 FUND • 'Desert Willow Pad Stabilization RDA PJ#2 Fund 851 1 75,000 • Carryover of Budget 25,000 100,000 Yes • *DW Parking-For Condition of Approval/Lakes RDA PJ#2 Fund 851 Carryover of Budget 686,486 Yes 'Perimeter Landscaping RDA PJ#2 Fund 851 Carryover of Budget 241,845 Yes • 'CVWD Well Site Development-Desert Willow RDA PJ#2 Fund 851 Carryover of Budget 1,324,750 Yes • 'Desert Willow Pad Stabilization RDA PJ#2 Fund 851 2 75,000 Yes Yes• 'New Fire Station RDA PJ#2 Fund 851 3 4 000,000 Yes 'Desert Willow Pad Stabilization RDA PJ#2 Fund 851 3 80,000 Yes • • 'Desert Willow Pad Stabilization RDA PJ#2 Fund 851 4 80,000 Yes • 'Desert Willow Pad Stabilization RDA PJ#2 Fund 851 5 , 80,000 Yes • Total Fund $ 6,668,081 • CAPITAL-RDA PROJECT AREA#3 FUND • 'Penmeter Landscaping RDA PJ#3 Fund 853 Carryover of Budget 12,429 Yes • 'Corp Yard RDA PJ#3 Fund 853 Carryover of Budget 75 000 Yes • Total Fund $ 87,429 • CAPITAL-RDA PROJECT AREA#4 FUND • `Undergrounding Neighborhood RDA PJ#4 Fund 854 Carryover of Budget 2,500,000 Yes `Fred Wanng Street Improvement RDA PJ#4 Fund 854 Carryover of Budget 2,000,000 Yes • 'Warner Trail Storm Drains RDA PJ#4 Fund 854 Carryover of Budget 250,000 Yes • 'Regional Park RDA PJ#4 Fund 854 Carryover of Budget 8,021,228 Yes • Total Fund $ 12,771,228 • HOUSING FUND • 'Home Impr Prg Comp 1 to 6 Housing Fund 870 1 300,000 Yes *Acq/Rehab/Resale-HIP Housing Fund 870 1 500,000 Yes • 'Desert Rose Project Housing Fund 870 1 250,000 Yes • 'Property Acquisition Housing Fund 870 1 1 000,000 Yes 'Multi-Family Improvement Housing Fund 870 1 100,000 Yes • 'Rental Assistance Housing Fund 870 1 110,000 Yes *20 Acre Development Housing Fund 870 1 9,000,000 • Carryover of Budget 3,386,000 12,386,000 Yes • '20 Acre Site Development Housing Fund 870 1 100,000 Yes 'Mortgage Assistance Housing Fund 870 1 50,000 Yes • 'Home Buyer Assistance Housing Fund 870 1 300,000 Yes *New Acquisition Rehabilitation Housing Fund 870 1 1,500,000 Yes • New Acquisition Rehabilitation Housing Fund 870 1 2,500,000 Yes `Laguna Palms Rehabilitation Housing Fund 870 1 2,000,000 Yes • 'Self Help Housing Housing Fund 870 1 100,000 Yes 'Palm Village Apartments Housing Fund 870 Carryover of Budget 6,579,727 Yes • 'Country,Club Estates Housing Fund 870 Carryover of Budget 3,070,000 Yes • `Property Acquisition Housing Fund 870 Carryover of Budget 11,312,569 Yes • *Home Impr Prg Comp 1 to 6 Housing Fund 870 2 300,000 Yes *Acq/Rehab/Resale-HIP Housing Fund 870 2 275,000 Yes • `Desert Rose Project Housing Fund 870 2 50,000 Yes 'Rental Assistance Housing Fund 870 2 165,000 Yes • `20 Acre Development Housing Fund 870 2 10,000,000 Yes 'Mortgage Assistance Housing Fund 870 2 101,000 Yes • 'Home Buyer Assistance Housing Fund 87o 2 325,000 Yes • *Self Help Housing Housing Fund 870 2 800,000 Yes `Multi-Family Acquisition/Rehab(Country Club Estates) Housing Fund 87o 2 250,000 Yes • Page 6-7 • CITY OF PALM DESERT • PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM • SUMMARY • FUNDING Budget Multi-Year • PROPOSED PROJECT LIST BY FUND _ SOURCES Year Funding Budgeted Funded HOUSING FUND(Continues) • 'Laguna Palms Rehabilitation Housing Fund 870 2 250,000 Yes • *New Construction Subsidies Housing Fund 870 2 24 000 Yes • 'Home Impr Prg Comp 1 to 6 Housing Fund 870 3 300 000 Yes • "Acq/Rehab/Resale-HIP Housing Fund 870 3 275,000 Yes • `Desert Rose Project Housing Fund 870 3 95,000 Yes "Property Acquisition Housing Fund 870 3 3,000,000 Yes • 'Multi-Family Improvement Housing Fund 870 3 25,000 Yes 'Rental Assistance Housing Fund 870 3 220,000 Yes • '20 Acre Development Housing Fund 870 3 6,000,000 Yes *20 Acre Site Development Housing Fund 870 3 800,000 Yes • 'Mortgage Assistance Housing Fund 870 3 103,020 Yes 'Home Buyer Assistance Housing Fund 870 3 300,000 • 'Self Help Housing Housing Fund 870 3 500,000 Yes • *New Construction Subsidies Housing Fund 870 3 32,000 Yes Yes • 'Home Impr Prg Comp 1 to 6 Housing Fund 870 4 300,000 Yes "Acq/Rehab/Resale-HIP Housing Fund 870 4 280,500 Yes • 'Desert Rose Project Housing Fund 870 4 110,000 Yes 'Property Acquisition Housing Fund 870 4 2,000,000 Yes • "Multi-Family Improvement Housing Fund 870 4 200,000 Yes 'Rental Assistance Housing Fund 870 4 275,000 Yes • "20 Acre Site Development Housing Fund 870 4 700,000 Yes 'Mortgage Assistance Housing Fund 870 4 155,080 Yes • "Home Buyer Assistance Housing Fund 870 4 300,600 Yes • "New Construction Subsidies Housing Fund 870 4 40,000 Yes 'Home Impr Prg Comp 1 to 6 Housing Fund 870 5 300,000 Yes • 'Acq/Rehab/Resale-HIP Housing Fund 870 5 286,110 Yes • 'Desert Rose Project Housing Fund 870 5 125,000 Yes 'Property Acquisition Housing Fund 870 5 1,000,000 Yes • 'Multi-Family Improvement Housing Fund 870 5 25,000 Yes 'Rental Assistance Housing Fund 870 5 330,000 Yes • '20 Acre Site Development Housing Fund 870 5 600,000 Yes 'Mortgage Assistance Housing Fund 870 5 50,000 Yes • "Home Buyer Assistance Housing Fund 870 5 300,000 Yes • 'PDHA Property Subsidies Housing Fund 870 5 1,894,720 Yes 'New Construction Subsidies Housing Fund 870 5 48,000 Yes • Total Fund $ 75,667,726 • PALM DESERT HOUSING AUTHORITY FUND 'One Quail Place Carports/Signage Housing Authonty Fund 871 1 500,000 Yes • Total Fund $ 500,000 • TOTAL FIVE YEAR PROPOSED BUDGET $178,145,061 • Note 1 Project would be UNFUNDED if RDA and CVAG don't participate in funding the project • • • • • • • • • • Page 6-8 0 • • • • • CITY OF PALM DESERT • CAPITAL IMPROVEMENT PROGRAM • LANDSCAPING, STREET, TRAFFIC SIGNAL AND DRAINAGE PROJECTS • EXISTING PROJECTS FROM FISCAL YEAR 04-05 • CONTINUED TO FISCAL YEAR 05-06 am. w • om Der.Ye«aaeRA SHORE EXTENSION aafa mramp rem.« PoRTOIA/DINAH A N • MONTEREY AVENUE INTERCHANGE mM[Y AMOR TOHRIaIA GAR WHIM"WTIPO MY AT hre MENAI M MR em names MOM IN « ` PORIOIA INTERCHANGE S . bIA=NTOICIMACEAI FIO I@aY aAA/aaeRR rem. WAS • DINAH SHORE DRIVE (W!\MIUND) row WAY TO m LARD Alms ` IARve ar APB meinw GERALD FORD DRIVE SIGNAL • o OOINO POO MH NO MAW AYIIIRSOW roaeR .r a.. Nob, nw MONTEREY AVENUE AND AVENUE 35 i� ` WIC SE ramR �.IRO-0 PORTOLA AVENUE SIGNAL • I MRIVIA AVOW'At FRAM(SRAM • omraom am.r w ,,._ r. I'il E>.: aaMIawl rem. WO AVENUE MEDIAN I 11 PORTOLA AVENUE, COUNTRY CLUB • NOWAY LW WET TO Comm acueDRIVEDRIVEeA --4 .�;♦�� DRIVE G COOK STREET R. At • f ........ Y _ - n r w a lum tame marls Pwr ., Le. 80.• °i�1`�` CORPORATION YARD EXPANSION • r. .r o-.M, C-+=t'I - I ADDITION TO EXISTING YARD a r..1 aC .nr.—Jr---- -PoRTOIAIIM AVENUEMI BRIOOE OM aAramm amrw ..- lg mamw ad • FREO WAKING ORP/E M MRpRIRNarMYRR ra — • ' w t ,... • oarrrerea ,am. w • r WARNER TRAR STORY DRAIN aaL MlYaaeR Ie®.« / ..` � 2-C S- Id OVmg a WORMM DESERT CROSSING SHOPPING CENTER m 'cA_II".-1..Na.,`vr� ,< -- am,aarf as MIAOW MS.O1M� • rR�ta Al met ur rw h. ,. L IRED WARPS DRIVE I � MI I.ti Cl.. MOP MAW MO Omarwan a • .....-.,..— _•, oM aO IMO= am rw - HIGHWAY 74 SIGNAL mNA/'I At ONM W IMW • 6.A • {f —.. f I • I-- - • • CITYWIDE PROJFCIS LEGEND • as a pas ear.Rwa 1/4/Et r0Ma+Mai Ma eSWUM AM Mao OTT mrdn • IS 516a6-vMr5=MOW WON Sr MOSCOW Paaw I.CI'/Y.el STOW mum • son MEWL OmwATrl ® TAMER SaN PROJECT • marUWAOYOerr PROSY • i c ::.9 ERSGEIRREROORGE /`—�-0 WOMEN PAOECT • OCOIO sari aWA PROW • • eaa 4 PRa.Deers • r..emaaIM • .314-11811 ,. • Page 6-9 • • • • • • • • • • • • • • • • • • • • • • • • • • • THIS PAGE IS LEFT INTENTIONALLY BLANK. • • • • • • • • • • • • • • • • Page 6-10 • • • • • • • CITY OF PALM DESERT REDEVELOPMENT AGENCY • • Overview-The California State Legislature passed the California Community • Redevelopment law in 1945 The Legislation authorized cities and counties to establish a • redevelopment agency,with the legal authority and property tax financing to carry out the redevelopment of blighted areas which could not be turned around solely through private enterprise • In 1975, the Council of the City of Palm Desert established the Redevelopment Agency of the City • of Palm Desert Although the Council serves as the Redevelopment Agency Board, the Agency is a separate, legally constituted body • • The Redevelopment Law provides financing redevelopment projects collected within a redevelopment project area The Agency's primary source of revenue comes from property taxes • referred to as tax increment revenues The assessed valuation of all property within each project • area is determined on the date of adoption of the Project Area Property taxes related to the incremental increase in assessed values after the adoption of the Project Area are allocated to the • Agency and may be pledged by the Agency to the repayment of any indebtedness incurred in financing or refinancing a redevelopment project Redevelopment agencies have no authority to • levy property taxes The use of tax increment funds of the Agency is established according to the RDA charter • and the Redevelopment Law The Agency is required to provide 20% of its tax increment funds to • low and moderate housing improvement or development State requirements occur occasionally which may reduce the amount of the Agency's discretionary increment such as Senate Bill 1135 of • the State Legislature which reallocated 5 675% of the tax increment to school districts for fiscal • years 1993/94 and 1994/95 • The Agency also issues bonds and debt is incurred to pay for projects Portions of the tax • increment funds are allocated to repay the debt and interest These bonds are approved by a vote of the Agency Board • • The project areas are established as a means of removing or reducing blighted areas of the community within the project area boundaries and to create a more workable atmosphere for • economic development The Palm Desert Redevelopment Agency has four project areas Project • Area No 1 and Amended Territory-established on July 16, 1975, Project Area No 2- established on July 15, 1987, Project Area No 3-established on July, 1991, and Project Area No 4- • established on July 19, 1993 • The following sections include • * Tax Increment and Other Revenue Summaries for Each Project Area • * Operating Budget Summaries for Each Project Area * Debt Service Summaries for Each Project Area • * Agency Bond Funded Project Summaries • * Low\Moderate Housing Fund and Housing Authority Apartments • • • • • • • • Page 7-1 • • • • • • • • • • • • • • • • • • • • • • • • • • THIS PAGE IS LEFT INTENTIONALLY BLANK. • • • • • • • • • • • • • • • • • Page 7-2 • • • • • • CITY OF PALM DESERT • REDEVELOPMENT AGENCY BUDGET SUMMARY 06/30/05 2005-2006 06/30/06• FUND Beginning Estimated InterFund Transfers Ending • Description Balance Revenues In (Out) Expenditures Balance • Redevelopment Agency Funds • Capital Project Area#1 11,000,000 175,000 8,807,050 2,367,950 • Capital Project Area#2 4,800,000 50,000 551,400 4,298,600 Capital Project Area#3 1,800,000 35,000 180,000 1,655,000 • Capital Project Area#4 7,505,000 150,000 236,000 7,419,000 Debt Service#1 23,000,000 38,346,013 (16,722,170) 17,234,902 27,388,941 0 Debt Service#2 5,800,000 13,202,628 (5,036,515) 6,938,668 7,027,445 • Debt Service#3 2,100,000 2,179,196 (724,737) 1,346,889 2,207,570 Debt Service#4 1,800,000 9,292,610 (3,462,762) 5,527,087 2,102,761 • Housing Set-Aside 13,400,000 150,000 12,385,530 (4,301,813) 10,470,800 11,162,917 • Housing Authority 7,100,000 4,673,623 6,214,173 5,559,450 Palm Desert Financing Auth-RD, - - 17,894,967 17,897,367 (2,400) • Housing Mitigation Fee - - (32,500) (32,500) • GRAND TOTAL ALL FUNDS 78,305,000 68,254,070 30,280,497 (30,280,497) 75,404,336 71,154,734 • • • REDEVELOPMENT AGENCY CAPITAL PROJECTS Total Expenditures • CIP Projects Administration (Excludes Transfers Out) PROJECT#1 6,375,000 2,432,050 8,807,050 • PROJECT#2 75,000 476,400 551,400 • PROJECT#3 180,000 180,000 PROJECT#4 236,000 236,000 • HOUSING FUND 8,810,000 1,660,800 10,470,800 • HOUSING AUTHORITY 500,000 5,714,173 6,214,173 Total 15,760,000 10,699,423 26,459,423 • • Note Projected Fund Balances includes cash from issuance of new capital improvement bonds for Project Area 1 and 3 • ERAF has not been factor into Redevelopment Project Area Budget's • Housing Set-Aside and Housing Authority only reflects the current year of capital projects • • • • • • • • • • • • • Page 7-3 • • • • • • • • • • • • • • • • • • • • • • • • • • • THIS PAGE IS LEFT INTENTIONALLY BLANK. • • • • • • • • • • • • • • • • Page 7-4 • • • • PALM DESERT ESTIMATED REVENUES, Exhibit 1 • • Actual Adopted Projected Budget • CATEGORY I FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 • Prolect Area 1 Fund: • 1 Reimbursements 177,207 - - - • 2 Interest 301,892 400,000 175,000 175,000 • 3 Transfers In 20,134,874 700,000 700,000 - • Total Prolect Area 1 Fund 20,613,973 1,100,000 875,000 175,000 • Project Area 2 Fund: • 1 Reimbursements 59,714 • 2 Interest 74,628 50,000 95,000 50,000 Total Project Area 2 Fund 134,342 50,000 95,000 50,000 • • Prolect Area 3 Fund. • 1 Interest 24,848 - 35,000 35,000 2 Transfers In 5,001,754 185,000 185,000 - • Total Protect Area 3 Fund 5,001,754 185,000 185,000 35,000 • • Project Area 4 Fund: • 1 Interest 176,176 - 150,000 150,000 2 Transfers In 1,192,901 186,000 186,000 - • Total Project Area 4 Fund 1,369,077 186,000 336,000 150,000 • • Debt Service 1 Fund. • 1 Tax Increment 33,192,856 33,435,860 35,422,000 37,242,713 2 Interest 177,973 697,000 350,000 350,000 • 3 Reimbursement fm COD/County 479,842 753,312 753,300 753,300 • Total Debt Service 1 Fund 33,850,671 34,886,172 36,525,300 38,346,013 • Debt Service 2 Fund: • 1 Tax Increment 12,387,750 12,483,000 12,711,000 13,112,628 • 2 Interest 61,096 225,000 90,000 90,000 • Total Debt Service 2 Fund 12,448,846 12,708,000 12,801,000 13,202,628 • Debt Service 3 Fund: • 1 Tax Increment 2,163,267 2,102,000 2,135,000 2,152,196 • 2 Interest 21,480 50,000 27,000 27,000 Total Debt Service 3 Fund 2,184,747 2,152,000 2,162,000 2,179,196 • • Debt Service 4 Fund: • 1 Tax Increment 8,250,907 8,269,000 8,975,000 9,257,610 • 2 Interest 22,032 35,000 35,000 35,000 Total Debt Service 4 Fund 8,272,939 8,304,000 9,010,000 9,292,610 • • • • • Page 7-5 C C PALM DESERT ESTIMATED REVENUES, Exhibit 1 C C Actual Adopted Projected Budget C CATEGORY 1 FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 C Housing Fund: 1 Transfers In 12,357,247 14,775,403 14,775,403 12,385,530 C 2 Reimbursements 299,693 636,300 3 Interest 184,078 314,800 150,000 C Total Housing Fund 12,841,018 14,775,403 15,726,503 12,535,530 Housing Authority Fund: 1 Rent fm Apartments/Interest 4,762,955 5,326,033 4,686,459 4,673,623 (Th 2 Reimbursement 4,527 Total Housing Authority Fund 4,767,482 5,326,033 4,686,459 4,673,623 C • C C C C C C C C C C C C C C r' C C C C C C C C Page 7-6 C • • • • • • • • • • • • • • • • • REDEVELOPMENT AGENCY • • PROJECT AREA ADMINISTRATION • • • • • • • • • • • • • • • • • • • • • • • • Page 7-7 • PROJECT AREA NO. 1 ADMINISTRATION • FUND# 850 • • Program Narrative: • Project Area No 1, as amended, contains approximately 11,235 parcels totalling over 5,850 acres • Adopted on July 16, 1975,the "Original Area"of Project Area No. 1 consists of commercial development • along the City's pnmary commercial strip, Highway 111, generally bound by the Whitewater Storm Channel on the west, Alessandro Dr on the north, El Paseo on the south and Deep Canyon Road on the • east The temtory added on October 16, 1982 is made up of a broad range of land uses, including single • and multifamily residential, retail and office commercial • • • The Redevelopment Agency serves to alleviate blighted areas withing the City through development and re-development The Agency is responsible for providing financing for public infrastructure • improvements, Joint Venture Public/Pnvate Financing and help to provide low and moderate income • housing The Agency is also responsible for the Agency's administration, Redevelopment project • implementation, and issuing or refinancing bond issues for both the City and the Agency • • • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 1,108,105 1,292,300 1,230,840 1,400,300 13 77% • OTHER SERVICES (A) 729,089 893,500 620,792 844,500 36 04% SUPPLIES (B) 1,292 6,000 1,527 5,000 22744% • CAPITAL OUTLAY 4,919 10,000 8,444 10,000 18 43% • TOTALS' 1,843,405 2,201,800 1,861,603 2,259,800 21 39% • SIGNIFICANT CHANGES • A Increased budget allocation for staff time spent on RDA Projects • • • • • • • • • • • • • • • • • Page 7-8 • • • PALM DESERT REDEVELOPMENT AGENCY • BUDGET WORKSHEETS FY 2005-2006w • R+r!x'R "�h` vat {�.}..oag fig, ,i�iMF7 „11I ��Mr.�.n:ra.�.' ."}`Y- M`b�,u/du• 2 % � b '!. °q� bA' L .4. `*'. �i ACTUAL ADOPTED PROJECTECREQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 0405 FY 05-06 • 850-4121-466 30-15 PROF-LEGAL 49,956 75,000 18,429 75,000 • 850-4121-466 30-16 PROF-LEGAL OTHER - 25,000 - 25,000 850-4195-46610.01 SALARIES-FULL TIME 763,417 844,200 798,611 898,200 • 850-4195-46610-02 SALARIES-OVERTIME 30 - - - • 850-4195-466 10-10 MEETING COMPENSATION 2,970 4,200 4,200 4,200 • 850-4195-466 11-15 RETIREMENT CONTRIBUTION 132,951 146,300 166,829 204,000 850-4195-46611-16 MEDICARE CONTRB-EMP 9,370 11,400 10,000 11,400 • 850-4195-466 11-17 RETIREE HEALTH - 47,700 47,700 53,900 • 850-4195-466 11-20 INS PREM-LTD 9,492 9,900 9,900 9,900 • 850-4195-46611-21 INS PREM-HEALTH 161,778 198,700 163,700 188,800 850-4195-46611-24 INS PREM-LIFE 2,969 3,100 3,100 3,100 • 850-4195-466 11-25 WORKER'S COMPENSATION 25,128 26,800 26,800 26,800 • 850-4195-466 21-10 OFFICE SUPPLIES 1,277 2,500 1,527 2,500 850-4195-466 21-85 SPLY-PHOTO/GRAPHIC ARTS 15 3,500 - 2,500 • 850-4195-466 30-20 PROF-ACCOUNTING&AUDIT 15,500 15,000 8,586 15,000 • 850-4195-466 30-35 PROF-TEMPORARY HELP 38,257 60,000 10,302 10,000 • 850-4195-466 30-90 PROF-OTHER ADMINISTRATION 483,512 475,000 475,000 550,000 850-4195-46630-91 PROF-ARBITRAGE 10,000 2,625 10,000 • 850-4195-466 30-92 PROF-OTHER 28,457 70,000 40,000 70,000 • 850-4195-466 31-15 MILEAGE REIMBURSEMENT 1,590 1,500 1,083 2,000 • 850-4195-466 31-20 CONFERENCE/SEMINARS 17,711 20,000 17,610 20,000 850-4195-466 31-25 LOCAL MEETINGS 5,190 5,000 7,862 7,500 • 850-4195-466 32-10 REQ LEGAL ADVERTISING - 5,000 - 10,000 • 850-4195-466 33-30 R/M-OFFICE EQUIPMENT 50 1,000 - 1,000 • 850-4195-466 36-10 PRINTING/DUPLICATING 1,063 3,500 269 3,500 850-4195-46636-20 SUBSCRIPTIONS/PUBLICATION 12,120 15,000 12,629 15,000 • 850-4195-466 36-30 DUES 17,680 22,000 23,600 25,000 850-4195-466 36-38 INTEREST EXP ON INVESTMENT 55,250 85,000 - - • 850-4195-466 36-50 TELEPHONE 889 2,000 600 2,000 • 850-4195-466 36-60 POSTAGE&FREIGHT 1,864 3,500 2,199 3,500 850-4195-466 40-40 CAP-OFFICE EQUIPMENT 4,919 10,000 8,444 10,000 • PROJECT#1 ADMINISTRATION 1,843,405 2,201,800 1,861,603 2,259,800 AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED BUDGET• FY 04-05 FY 05-06 • Class# Title Grade Full-Time Filled Full-Time Part-Time 10012 ACM/REDEVELOPMENT 890 1 1 1 • 10013 DIRECTOR OF REDEVELOPMENT 865 1 1 1 • 20030 REDEVELOPMENT MANAGER 800 1 1 1 ECONOMIC DEVELOPMENT MGR 775 1 1 1 • 20070 REDEVELOPMENT&HOUSING FIN MGR 775 1 1 1 20013 SENIOR MANAGEMENT ANALYST 740 1 1 1 • 30011 ACCOUNTANT 560 1 1 1 ECONOMIC DEVELOPMENT TECH 560 1 1 1 • 20045 SEC TO THE EXEC DIR 500 1 1 1 • 30059 REDEVELOPMENT FINANCE TECHNICIAN 460 1 1 1 30026 SENIOR OFFICE ASSISTANT 380 1 1 1 • 30030 OFFICE ASST II 300 1 1 1 • TOTAL 12 12 12 • • • • • Page 7-9 C C C rTh BUSINESS SUPPORT CENTER FUND# 850 o ENtE_ �y�e� yy� ��• 4SIt�ES„s�,$ilQ, .'ae�rG � _ �� f��lSFM'rty:G}f�„{i * i,=.., r" t3DEPT, ,; . ,r4, PROGRAM NARRATIVE* The Business Support Center was established topromote the City's long-range of establishinga"user- El PP Ygoal fnendly"city to businesses With over seventy-five percent of Palm Desert's revenue provided by business, the C typical City government-business relationship does not measure up to Palm Desert's standards Consequently,the Center works hand in hand with both new businesses and existing businesses not only to create an economic base, but also to assist in redeveloping existing commercial areas within the redevelopment project areas to alleviate blight, creating a rejuvenated environment for businesses and residents With a progressive, proactive City-business approach the City will be able to retain, promote, redevelop and expand our business nucleus H C C C C C C C C C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE C SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS SUPPLIES OTHER SERVICES 43,430 166,150 152,448 246,150 61 46% CAPITAL OUTLAY 0 2,000 2,300 4,000 73 91% TOTALS: 43,430 168,150 154,748 250,150 61 65% C C SIGNIFICANT CHANGES' A Safanes&Benefits are shown in Fund 850 B Increased due to expansion of El Paseo Courtesy Shuttle operations, and purchase of new shuttle cart C C C C C C C C C C C C Page 7-10 C • • PALM DESERT REDEVELOPMENT AGENCY • BUDGET WORKSHEETS FY 2005-2006 • ae>:e.MOTE §� i a r s - I s r tf 4 - ., ACTUAL ADOPTED PROJECTEE REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 850-4430-422 21-10 OFFICE SUPPLIES 62 1,000 • 850-4430-422 30-90 PROF-OTHER 1,125 4,000 - 4,000 • 850-4430-422 31-15 MILEAGE REIMBURSEMENT 256 300 - 300 850-4430-422 31-20 CONF, SEMINARS,WORKSHOPS 5,602 9,500 1,304 9,500 • 850-4430-422 31-25 LOCAL MEETINGS 1,213 5,000 3,308 5,000 • 850-4430-422 36-10 PRINTING/DUPLICATING 2,060 15,000 3,888 10,000 850-4430-422 36-20 SUBSCRIPTIONS/PUBLICATION 862 1,150 1,150 • 850-4430-422 36-30 DUES 1,090 1,200 318 1,200 • 850-4430-422 36-60 POSTAGE&FREIGHT 2,177 4,000 1,133 2,000 • 850-4430-422 40-40 CAP-OFFICE EQUIPMENT - 2,000 2,300 4,000 850-4416-414 36-81 EL PASEO COURTESY CARTS 28,983 125,000 142,499 213,000 • BUSINESS SUPPORT CENTER 43,430 168,150 154,748 250,150 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-11 (Th PROJECT AREA NO. 2 ADMINISTRATION C E��(y { FUND# 851 C - 1 1 r, 0 a Y.� � -.a.NJ` I` iA ''rt 3 E rt )ge.PROGRAM NARRATIVE' i Project Area No 2 was formed on July 15, 1987 The Project Area is located within the City limits north of the C Whitewater River beginning at Monterey Avenue and Gerald Ford Drive east to the Southern Pacific Railroad following the railroad east to an unmarked boundary between Avondale and Desert Falls Country Club,then south to Country Club Drive,then west to Cook Street,then south on Cook to Hovley Lane, then west to Potola Avenue, then north on Portola to Frank Sinatra Drive(excluding Silver Sands Country Club)then west returning to Monterey ,- A -- - i The pnmary objectives of the Redevelopment Plan include the improved traffic circulation, undergrounding of utilities, elimination of drainage deficiencies, elimination of irregularly shaped, inadequatly sized parcels of land and the rehabilitation or removal of substandard buildings The Plan also provides for the expansion of recreational facilities, open space and other public improvements necessary to promote the Redevelopment Plan C The administrative costs for Project Area No 2 include staff administration, City staff reimbursements, legal costs for developments such as Desert Willow, and consultants required for real estate analysis or the projects within the area C C C C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS C SUPPLIES C OTHER SERVICES 272,976 391,400 400,304 476,400 19 01% CAPITAL OUTLAY C TOTALS: 272,976 391,400 400,304 476,400 1901% SIGNIFICANT CHANGES: A Increase of Other Adminstration based on the current schedule of projects C C C C C C C C C C 1 C C C C Page 7-12 • • • PALM DESERT REDEVELOPMENT AGENCY • BUDGET WORKSHEETS FY 2005-2006 ACTUAL ADOPTED PROJECTEC REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 851-4121-466 30-15 PROF-LEGAL 12,925 60,000 7,685 50,000 • 851-4195-46630.90 PROF-OTHER ADMINISTRATION 172,151 200,000 200,000 250,000 851-4195-46630-91 PROF-ARBITRAGE 1,750 10,000 - 10,000 • 851-4195-466 30-92 PROF-OTHER 43,607 50,000 192,620 75,000 • 851-4195-466 31-20 CONF,SEMINARS,WORKSHOPS - - - 10,000 851-4195-466 31-25 LOCAL MEETINGS - - - 5,000 • 851-4195-466 32-10 REQ LEGAL ADVERTISING - - - 5,000 • 851-4195-466 36-34 ASM DIST PPTY TAX PAYMENT 42,543 71,400 - 71,400 • PROJECT#2 ADMINISTRATION 272,976 391,400 400,304 476,400 11. • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-13 • • • PROJECT AREA NO. 3 ADMINISTRATION • FUND# 853 • ftRt MA* m u R MIN! o+a.6 a.I!N'.Yi: t V t #...: o .q S g5'i�n:.ab.� • Program Narrative: • Project Area No 3 was formed on July 1991 The Project area is located within the City limits and bound by Portola Avenue and Cook Street to the west, the City limits and Carlotta Dr • to the east, Hovley Lane and Running Spnngs Drive to the north and the Whitewater River • Channel to the south The area is pnmanly industnal • The pnmary objectives of the Redevelopment Plan include the improvement of • traffic circulation, undergrounding of utilities, the elimination of drainage deficiencies, the elimination of irregularly shaped and inadequate sized parcels of • land and the rehabilitation or removal of substandard buildings The plan also • provides for the expansion of recreational facilities, open space, off-street • parking and loading facilities, and other public infrastructure. • • • • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS SUPPLIES • OTHER SERVICES 95,106 175,000 150,719 175,000 16 11% • CAPITAL OUTLAY TOTALS 95,106 175,000 150,719 175,000 1611% • SIGNIFICANT CHANGES. A Increase of Other Adminstration based on the current schedule of projects • • • • • • • • • • • • • • • • • • Page 7-14 • • • PALM DESERT REDEVELOPMENT AGENCY • y� g @BUDGET WORKSHEETS FY 2005 2006• �� r rv_ A �� }y A t •. 7 T- k.n�� S ', r55 '�, .,.2i. �''�o-'n ^u *f-4 f.^ f, ; ! • ACTUAL ADOPTED PROJECTEC REQUESTED Account Code Account Descrlptwn FY 03-04 FY 04-05 FY 04-05 FY 05-06 411 853-4121-466 30-15 PROF-LEGAL 3,090 10,000 924 5,000 • 853-4195-466 30-90 PROF-OTHER ADMINISTRATION 92,456 140,000 140,000 140,000 • 853-4195-46630-92 PROF-OTHER 2,650 30,000 10,719 30,000 853-4195-466 32-10 RED LEGAL ADVERTISING 0 5,000 0 5,000 • • • • • • • • PROJECT#3 ADMINISTRATION 95,106 175,000 150,719 175,000 41, • Page 7-15 C PROJECT AREA NO. 4 ADMINISTRATION 0 FUND# 854 P ;. eat TO: , Program Narrative: Project Area No 4 was formed July 19, 1993 The area is south of Country Club Dnve 7-- to Fred Wanng Drive and west from Eldorado Drive and the city limits to Washington Street Project area No. 4 is the newest project area that includes Palm Desert Country Club, and C mainly residential areas, Project and infrastructure improvements include parks, open space, and redevelopment projects necessary to carry out the Redevelopment Plan EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE - SALARY AND BENEFITS SUPPLIES C OTHER SERVICES 9,845 186,000 158,802 236,000 48 61% CAPITAL OUTLAY TOTALS 9,845 186,000 158,802 236,000 4861°A° C SIGNIFICANT CHANGES. C A Increase of Other Adminstration based on the current schedule of projects C' C • C C C C C C C C C C C r C C C C C C Page 7-16 C • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • *.w, � �4t. 0 tii+'TX @ 'rzy `w ` '"' :'�" a vow �. „ m h? .•. . .� ACTUAL ADOPTED PROJECTECREQUESTED • Account Code Account Description F!03-04 FY 04-05 FY 04-05 FY 05-06 • 854-4121-466 30-15 PROF-LEGAL 3,356 10,000 1,451 10,000 • 854-4195-466 30-90 PROF-OTHER ADMINISTRATION N 170,6• 150,000 150,000 200,000 854-4195-466 30-92 PROF-OTHER 6,489 20,000 7,331 20,000 • 854-4195-466 31-25 LOCAL MEETINGS - 1,000 21 1,000 • 854-4195-466 32-10 REQ LEGAL ADVERTISING - 5,000 - 5,000 • • • • • • • • PROJECT#4 ADMINISTRATION 9,845 186,000 158,802 236,000 • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-17 • • • • • • • • • • • • • • • • • • • • • • • • • • THIS PAGE IS LEFT INTENTIONALLY BLANK. • • • • • • • • • • • • • • • • 1 • • • • • • • • • • • • • • • • • REDEVELOPMENT AGENCY • • DEBT SERVICE PROJECT AREAS • • • • • • • • • • • • • • • • • • • • • • • • Page 7-18 • DEBT SERVICE -PROJECT AREA NO. 1 • }� p '�'+��)� Qom' y*,y FUNgD,y# 860 • EaT=a '�3n�71dati .4?,.,'+ � ','`A N *kit`,-- `"p"4y$'q^ .,'.t • a,� Program Narrative: • The Onginal Area has a$758,000,000 tax increment limit and the Added temtory has a • $500,000,000 limit On January 24,1991, the city approved the Sixth Amendment to the Redevelopment plan which limits the amount of tax revenues that can be allocated • to the Agency from the Added Temtory The Agency also established time limits for • repayment of debt to 7/16/25 for the Onginal Temtory and 11/25/31 for the Added temtory On February 27, 2003, the City adopted Ordinance 1035 which repealed the time limitation • to incur debt in Project Area 1 as amended • The main purpose of this fund is to collect the tax increment in order to re-pay debt • including pass-through agreements, debt service and administrative costs associated • with projects in this project area • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • TRANSFER OUT-ADMIN 3,950 30,000 17,937 30,000 0 00% OTHER SERVICES 14,039,827 15,036,479 16,293,692 17,204,902 559% • TRANSFER OUT-Low/Mod 6,638,571 6,677,067 7,084,136 7,448,543 5 14% TRANSFER OUT-PDFA 8,957,432 9,917,397 9,267,844 9,273,627 0 06% • TOTALS 29,639,780 31,660,943 32,663,609 33,957,072 3 96% • SIGNIFICANT CHANGES. A Increased due to increase in tax increment received • B Debt Service increased due to new bond issue in August 2003($19 M) • • • • • • • • • • • • • • • • • • • • • • • Page 7-19 • • • PALM DESERT REDEVELOPMENT AGENCY �]� 1�� {� BUDGET WORKSHEETS FY 2005--{2006Yq p- N • M ^ Ka*' - $"...#:4! E,��.._m _ J 0's L^ Jam' rt• ' " w5 ,t.> mZ y,an Tm°°'"" '-`hvtLf. .D • FACTUAL ADOPTED PROJECTEEREQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 860-4195-466 30-90 PROF-OTHER ADMINISTRATION 3,950 30,000 17,937 30,000 860-4195-466 36-36 INTEREST ON ADVANCE-CY 554,115 700,000 700,000 900,000 • 860-4195-466 36-47 PASS-THRU PAYMNT TO AGNC 12,146,533 12,500,000 13,161,161 13,872,371 • 860-4195-466 36-48 582557 CNTY ADM FEE-TI AP 0 497,300 0 0 860-4195-466 36-49 CA STATE ERAF PAYMENT 1,339,179 1,339,179 2,432,531 2,432,531 • 860-4199-499 50-10 TRANSFER OUT(Admin Cost) 0 700,000 0 0 • 860-4199-49950-15 PRINCIPAL EXPENSE(TR/OUT) 245,000 255,000 255,000 0 860-4199-499 50-16 INTEREST EXPENSE(TR/OUT) 1,338,975 1,326,743 6,630 0 • 860-4199-499 50-21 OP OUT-PDFA 98 TARB PRIN 2,225,000 2,260,000 2,260,000 2,025,000 • 860-4199-499 50-22 OP OUT-PDFA 98 TARB INT 3,411,071 3,310,989 3,310,989 3,205,899 860-4199-499 50-24 TR OUT PDFA$22 07M INT 1,114,608 1,114,665 1,114,665 1,114,665 • 860-4199-499 50-37 TR OUT SA03$19M INT 622,778 950,000 950,000 950,000 • 860-4199-499 50-40 TR OUT SA04$24 945M PRIN 0 0 495,000 855,000 860-4199-499 50-41 TR OUT SA04$24 945M INT 0 0 875,560 1,123,063 • 860-4199-499 50-90 LOW&MOD SET-ASIDE(TR/OUT) 6,638,571 6,677,067 7,084,136 7,448,543 • • DEBT SERVICE-PROJECT#1 29,639,780 31,660,943 32,663,609 33,957,072 • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-20 • DEBT SERVICE -PROJECT AREA NO. 2 • FUND# 861 • • Program Narrative: • Project Area#2 has an established tax increment limit of$800,000,000 and a debt limit • of$150,000,000 • The agency established a time limit of 7/15/2037 for collection of tax increment to • to pay debt On February 27, 2003, the City adopted Ordinance 1036 which repealed the time • limitation to incur debt in Project Area 2 • The main purpose of this fund is to collect the tax increment in order to re-pay debt • including pass-through agreements, debt service and administrative costs associated • with projects in this project area • • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE TRANSFER OUT-ADMIN 7,794 25,000 13,226 25,000 • OTHER SERVICES 5,959,213 6,006,529 6,500,730 6,913,668 635% • TRANSFER OUT-Low/Mod 2,477,550 2,430,227 2,542,227 2,622,526 3 16% TRANSFEROUT-PDFA 2,294,779 2,411,127 2,411,127 2,413,989 012% • TOTALS 10,739,336 10,872,883 11,467,310 11,975,183 443% • SIGNIFICANT CHANGES; A Increased due to increase in tax increment received and passed-through • B Decrease due to decrease in LAIF interest rates • C Educational Revenue Augmentation Fund(ERAF)shift will not be budgeted until the State of California • adopts fiscal year 2004 budget • • • • • • • • • • • • • • • • • • • • Page 7-21 • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • 0.�+.�5�w,1. Y .c t.'7 � P' 5: iv ei* tr CP1& ,s c,F. iJCO!' �� 4�!?ti!;,�.�.u..kt _.-s GA �.. `. ,� ? r'rA.:.� �•Ts 9.t " � "A 'N ....' 4'��- • ACTUAL ADOPTED PROJECTECREQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 861-4195.46630-90 PROF-OTHER ADMINISTRATION 7,794 25,000 13,226 25,000 • 861-4195-466 36-36 INTEREST ON ADVANCE-CY 322,125 840,000 600,000 840,000 861-4195-466 36-45 PRINCIPAL EXPENSE 122,707 0 0 0 • 861-4195-46636-47 PASS-THRU PAYMNT TO AGNC 5,103,724 4,589,848 5,112,030 5,284,968 • 861-4195-466 36-48 SB2557 CNTY ADM FEE-TI AP 0 166,024 0 0 861-4195-466 36-49 CA STATE ERAF PAYMENT 410,657 410,657 788,700 788,700 • 861-4199-499 50-10 INTERFUND OP TR OUT 0 0 0 0 • 861-4199-499 50-15 TR OUT PDFA 95TARB PRIN 35,000 35,000 35,000 35,000 861-4199-499 50-16 TR OUT PDFA 95TARB INT 233,356 231,607 231,607 229,795 • 861-4199-499 50-32 TR OUT PDFA 02TARB INT 729,935 710,513 710,513 690,188 • 861-4199-499 50-33 TR OUT PDFA 02TARB PRIN 645,000 665,000 665,000 690,000 861-4199-499 50-34 TR OUT$15 745M SA03 INT 651,488 769,007 769,007 769,006 • 861-4199-499 50-90 LOW&MOD SET-ASIDE(TR/OUT) 2,477,550 2,430,227 2,542,227 2,622,526 • DEBT SERVICE-PROJECT#2 10,739,336 10,872,883 11,467,310 11,975,183 • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-22 • DEBT SERVICE -PROJECT #3 • FUND# 863 • t . 5a io :`,..°, o m=' _ g° „ ,4A • Program Narrative: • Project area#3 has an established tax increment limit of$360,000,000 and a debt limit • of$100,000,000 The Agency established a time limit of 7/17/41 for collection of tax Increment to pay debt and a time limit to issue or incur debt by 7/17/11. • The main purpose of this fund is to collect the tax increment in order to re-pay debt • Including pass-through agreements, debt service and administrative costs associated with projects in this project area • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE TRANSFER OUT-PDFA 804,414 481,698 617,896 294,298 0 00% • TRANSFER OUT-ADMIN 0 0 4,362 7,000 0 00% • OTHER SERVICES 999,308 728,297 1,245,182 1,339,889 7 61% TRANSFER OUT-Low/Mod 432,653 421,241 427,057 430,439 0 79% • TOTALS' 2,236,375 1,631,236 2,294,497 2,071,626 -971% SIGNIFICANT CHANGES • A Increase in pass through payments is due to Increased Tax Increment and RAP Payments • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-23 • • • PALM DESERT REDEVELOPMENT AGENCY • BUDGET WORKSHEETS FY 2005-2006 • ACTUAL ADOPTED PROJECTEC REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 863-4195-46630-90 PROF-OTHER ADMINISTRATION 0 - 4,362 7,000 863-4195-466 36-36 INTEREST ON ADVANCE-CY 27,355 90,000 0 90,000 • 863.4195-46636-47 PASS-THRU PAYMNT TO AGNC 899,766 544,480 1,127,484 1,132,191 • 863-4195-466 36-48 SB2557 CNTY ADM FEE-TI AP 0 21,630 - - • 863-4195-466 36-49 CA STATE ERAF PAYMENT 72,187 72,187 117,698 117,698 863-4199-49950-10 TRANSFER(OUT)-ADMIN 510,667 185,000 321,198 0 • 863-4199-49950-38 PRINCIPAL EXPENSE(TR/OUT) 155,000 90,000 90,000 90,000 863-4199-499 50-39 INTEREST EXPENSE(TR/OUT) 138,747 206,698 206,698 204,298 • 863-4199-499 50-90 LOW&MOD SET-ASIDE(TR(OUT) 432,653 421,241 427,057 430,439 • • • • DEBT SERVICE-PROJECT#3 2,236,375 1,631,236 2,294,497 2,071,626 • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-24 • DEBT SERVICE -PROJECT #4 • FUND# 864 • • Program Narrative: • Project area#4 has an establish tax increment limit of$600,000,000 and a debt limit of • $135,000,000. The Agency established a time limit of 7/19/43 for collection of tax Increment to pay debt and a time limit to issue or incur debt by 7/19/13 The main purpose of this fund is to collect the tax increment in order to re-pay debt • including pass-through agreements, debt service and administrative costs associated with projects in this project area 41. EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE TRANSFER OUT-ADMIN 1,975 25,000 5,763 10,000 • OTHER SERVICES 4,079,246 4,608,794 4,749,647 5,517,087 16 16% • TRANSFER OUT-Low/Mod 1,650,181 1,649,433 1,795,096 1,851,522 314%0 TRANSFER OUT-PDFA 2,002,369 1,799,066 2,936,629 3,222,480 9 73% • TOTALS 7,733,771 8,082,293 9,487,135 10,601,089 11 74% SIGNIFICANT CHANGES • A Educational Revenue Augmentation Fund(ERAF)shift will not be budgeted until the State of California adopts fiscal year 2004 budget • • • • Page 7-25 � • • PALM DESERT REDEVELOPMENT AGENCY • BUDGET WORKSHEETS FY 2005-2006 ACTUAL ADOPTED PROJECTECREQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 864-4195-466 30-90 PROF-OTHER ADMINISTRATION 1,975 25,000 5,763 10,000 864-4195-466 36-47 PASS-THRU PAYMNT TO AGNC 3,787,560 4,201,443 4,201,443 4,968,883 • 864-4195.466 36-48 SB2557 CNTY ADM FEE-TI AP 0 115,664 0 0 • 864-4195-466 36-49 CA STATE ERAF PAYMENT 291,686 291,687 548,204 548,204 864-4199-499 50-10 TRANSFER OUT(Adam)Cost) 388,901 186,000 1,323,563 1,611,240 • 864-4195-466 36-45 PRINCIPAL EXPENSE(TR/OUT) 370,000 385,000 385,000 400,000 • 864-4199-466 xxxx TRANSFER OUT(INTEREST) 1,243,468 1,228,066 1,228,066 1,211,240 • 864-4199-49950-90 LOW&MOD SET-ASIDE(TR/OUT) 1,650,181 1,649,433 1,795,096 1,851,522 • • DEBT SERVICE-PROJECT 64 7,733,771 8,082,293 9,487,135 10,601,089 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-26 C C c C C C C - C C C C C C C n C C . C C C C THIS PAGE IS LEFT INTENTIONALLY BLANK. C C C C C C C • C C C C C C C C • • PALM DESERT REDEVELOPMENT AGENCY • FIVE YEAR IMPLEMENTATION PLAN • PROPOSED PROJECT LIST PURPOSE OF PROJECT FUNDING AMOUNT Project Area#1 • 12 Acres-Entrada Development of 12 Acre Site Cash,Current Bond 2,138,962 Catalina Recreation Center Construction of a senior community center Current Bond 100,000 • COD Pool Renovation of the COD Swimming Pool Bond,Unfunded 461,062 El Paseo Courtesy Carts Marketing program for shopping distnct in PA 1 Cash 625,000 • Fred Wanng Widening of Fred Wanng Dnve in PA 1 Current Bond 782,993 Living Desert Parking Lot Public Parking Easement Cash 750,000 • Palms to Pines Glasser Remodel of shopping center Current Bond 1,425,000 Palms to Pines-Central Remodel of shopping center Current Bond 800,000 • Parking Lot Improvements Public Parking Cash 8,000 Penmeter Landscaping Landscaping improvements for assess distncts Cash 89,364 • Portola Avenue Bndge Bndge over the Whitewater Channel Unfunded 4,000,000 • Undergrounding Neighborhoods(#7) Placement of utilities under ground Current Bond 8,000,000 TOTAL PROJECT AREA#1 $19,180,381 • Project Area#2 • Desert Willow Pad Stabilization Stabilization of pads at Desert Willow Cash 415,000 CVWD Well Site Development-Desert Willow Construction of new well sites for CVWD Cash 1,324,749 • Perimeter Landscaping Landscaping improvements for assess distncts Current Bond 241,845 DW Improvements Renovation and other improvements at DW Current Bond 686,486 • TOTAL PROJECT AREA#2 $2,668,080 Project Area#3 Penmeter Landscaping Landscaping improvements for assess distncts Current Bond 12,429 • Corporation Yard Reimburse to Housing for grading of 23 acres Current Bond 75,000 TOTAL PROJECT AREA#3 87,429 • Project Area#4• Fred Wanng Widening of Fred Wanng Dnve in PA 4 Current Bond 2,000,000 Ank Warner Trail Storm Drain Construction of storm drain improvements Current Bond 250,000 • Freedom Park Construction of a regional park Current Bond 8,022,180 • Undergrounding Facilities Placement of utilities under ground Current Bond 2,500,000 TOTAL PROJECT AREA#4 $12,772,180 • GRAND TOTAL ALL PROJECT AREAS SI" 34;708;07OR • • • • • • • • • • • • • • • • • • • • • Page 7-27 C C C C C C C C C C C C C C • C • C C C • C C C C THIS PAGE IS LEFT INTENTIONALLY BLANK. C C C C C • r C C r • r C C C C • • • • • • • • • • • • • • • • • REDEVELOPMENT AGENCY • • HOUSING SET-ASIDE FUND • • • • • • • • • • • • • • • • • • • • • • • • Page 7-28 • REDEVELOPMENT HOUSING SET-ASIDE • FUND# 870 • • Program Narrative: • The Agency allocates 20%of all tax increment received to provide low and moderate • income housing throughout the city The Agency's housing department's primary responsibility is • to improve, increase and preserve the city's supply of affordable housing • The Agency's housing department includes activities such as, development of affordable housing • through acquisition and new construction, implements a Home Improvement Program that contains • numerous components including, acquisition, rehab, resale, low interest loans, rehab grants,emergency rehab grants, special neighborhood Make a Difference Days,coordinates volunteer home improvements, • pay debt service on bonded indebtedness that secures the seven apartment complexes that the • Agency owns, and provide assistance on several properties in the city that the Agency has a vested interest in such as Desert Rose, Portola Palms and Hovley Gardens • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 673,947 719,700 591,613 719,300 21 58% • OFFICE EQUIP/AUTOS 2,532 7,500 459 5,000 989 32% OTHER SERVICES 236,536 631,500 367,294 936,500 154 97% • Transfers Out(PDFA) 4,523,160 4,299,335 4,299,335 4,301,813 006% • TOTALS. 5,436,175 5,658,035 5,258,701 5,962,613 1339% • SIGNIFICANT CHANGES. • A Legal fees decreased due to the completion of Hovley Gardens development Previous year included$92,000 for Western • Center negotiations B Includes City/Agency Staff Allocation • C Prof-Other Administration is increased to cover the reimbursement for Agency and City staff performing housing related tas D For the Portola Palms Mobile Home Park homeowners costs on rented spaces (2 spaces left) • E Increase in Postage&Freight due to added housing units and required mailings by the Western Center • • • • • • • • • • • • • • • • • • • • Page 7-29 • • • PALM DESERT REDEVELOPMENT AGENCY • rc o�yy}�.Wiv�' }}CC �c BUDGETi � WORKSHEETS FY 2005-2006 y p • Ri,LQfl E,�., r Q &u1 !a. �,... 1r;+ 4` " ,• ;., ' �v'.art ,;; ;1� as:Y.§t: 4,i�"";iir A` , �I�..L' a.., ACTUAL ADOPTED PROJECTELfREQUESTED • Account Code Account Descnption FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 870-4195-46610-01 SALARIES-FULL TIME 440,301 444,900 356,740 457,800 870-4195-46610-02 SALARIES-OVERTIME 1,305 1,000 1,000 1,000 • 870-4195-46611-15 RETIREMENT CONTRIBUTION 75,505 82,000 74,522 88,200 • 870-4195-466 11-16 MEDICARE CONTRB-EMP 7,109 8,000 7,400 8,000 870-4195-466 11-17 RETIREE HEALTH 19,200 19,200 22,200 • 870.4195-46611-20 INS PREM-LTD 5,412 5,300 5,400 5,500 • 870-4195-46611-21 INS PREM-HEALTH 128,761 143,000 110,951 120,000 870-4195-466 11-24 INS PREM-LIFE 1,678 1,500 1,600 1,800 • 870-4195-466 11-25 WORKER'S COMPENSATION 13,876 14,800 14,800 14,800 • 870-4195-46621-10 OFFICE SUPPLIES 967 1,000 456 1,000 870-4195-466 30-15 PROF-LEGAL 42,970 150,000 29,490 100,000 • 870-4195-466 30-90 PROF-OTHER ADMINISTRATIO 145,990 200,000 200,000 550,000 870-4195-466 30-91 PROF-ARBITRAGE 1,750 5,000 4,500 5,000 W 870-4195-466 30-92 PROF-OTHER 36,629 250,000 122,664 250,000 • 870-4195-466 31-15 MILEAGE REIMBURSEMENT 160 500 128 1,000 870-4195-466 31-20 CONFERENCE/SEMINARS 4,448 10,000 8,393 10,000 • 870-4195-466 31-25 LOCAL MEETINGS 562 3,000 825 3,000 • 870-4195-466 32-10 REQ LEGAL ADVERTISING - - - 5,000 870-4195-466 33-70 R/M-OTHER EQUIPMENT 2,0003,000 • 870-4195-466 36-10 PRINTING/DUPLICATING 346 3,000 - 3,000 870-4195-466 36-20 SUBSCRIPTIONS/PUBLICATIO 158 500 - 1,000 • 870-4195-466 36-30 DUES 175 2,000 - 2,000 • 870-4195-466 36-34 ASM D1ST PPTY TAX PAYMEN - 500 - 500 870-4195-466 36-60 POSTAGE&FREIGHT 2,381 4,000 839 2,000 • 870-4195-46640-40 CAP-OFFICE EQUIPMENT 2,532 7,500 459 5,000 870-4199-499 50-15 TR OUT PDFA 95TARB PRIN 495,000 525,000 525,000 555,000 • 870-4199-499 50-16 TR OUT PDFA 95TARB INT 166,685 141,200 141,200 113,378 870-4199-499 50-26 TR OUT PDFA 98TARB INT 2,324,321 2,301,954 2,301,954 2,277,410 • 870-4199-499 50-27 TR OUT PDFA 98TARB PRIN 550,000 565,000 565,000 590,000 • 870-4199-499 50-32 TR OUT PDFA 02TARB INT 530,798 526,181 526,181 521,025 870-4199-499 50-33 TR OUT PDFA 02TARB PRIN 235,000 240,000 240,000 245,000 • 870-4199-499 50-81 OP TR OUT RDA ADMN EXP 221,356 - - - • • REDEVELOPMENT HOUSING SET-ASIDE 5,436,175 5,658,035 5,258,701 5,962,613 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED BUDGET • FY 04-05 REQUESTED 05-06 • Class# Title Grade Full-Time !Filled Full-Time 'Part-Time 20069 HOUSING AUTHORITY ADMINISTRATOR 775 1 1 1• 20036 PROJECT ADMINISTRATOR 730 0 0 1 • PROJECT COORDINATOR 620 0 0 2 20079 SENIOR CONSTRUCTION CONTRACT AD 620 1 1 0 • 30065 HOUSING PROGRAMS COORDINATOR 620 1 1 0 20058 MANAGEMENT ANALYST 600 0 0 1• 30066 CONSTRUCTION/MAINTENANCE INSPEC" 580 1 1 0 30074 HOUSING PROGRAMS TECHNICIAN 460 1 1 2 • 30020 ADMINISTRATIVE SECRETARY 440 1 1 0 • TOTAL I 6 6 7 • • • • • • • Page 7-30 C HOUSING AUTHORITY - CATALINA GARDENS APT C FUND# 871 HOUSING AUTHORITY- CATALINA GARDENS APT DEPT. 8620 Program Narrative: C Catalina Gardens Apartment complex has 72 units which are all rented at affordable levels for very low, low and moderate income seniors C C C C C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS SUPPLIES OTHER SERVICES 206,379 228,574 147,146 260,628 77 12% C CAPITAL OUTLAY 9,442 0 13,737 22,300 62 34% TOTALS 215,821 228,574 160,883' 282,928 75 86% _ C SIGNIFICANT CHANGES C Contract services includes Pest Control, Gardening and Subcontract cleaning services Utilities Services includes Telephone,Trash Removal, Gas&Electric,Water and Sewer Repairs&Maintenance includes Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Pool Mani, Painting and Janitorial Supplies Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) C' A There is an increase in payroll expense due to a relocation of managers amongst the complexes B Management Fee is currently authorized at$31 per door C C Replacement expenses generally replace those items that's life expectancy has expired such as appliances, HVAC's,water heaters,stucco repainting,pool/spa heater replacements • r C C C C C C C C C C C C C C Page 7-31 C • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • HOUSING AUTHORITY- CATALINA GARDENS APT FUND St871 8620 • ACTUAL ADOPTED PROJECTEC REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • Revenue. 871-8620-363 20-00 TOTAL RENTAL INCOME 257,768 • Expenditures • 871-8620-466 30-89 PROF-CATALINA GARDEN 50,338 62,253 42,230 88,283 • 871-8620-466 30-92 PROF-OTHER 28,321 30,612 20,724 34,644 871-8620-466 30-93 PROF-ADM EXP/APARTMENT BL 25,931 26,784 19,982 27,648 • 871-8620-46632-23 ADVERTISING/PROMOTION 5,591 5,611 5,099 6,466 • 871-8620-466 33-10 FIN-BUILDING 40,886 45,355 23,519 50,360 871-8620-466 35-14 UTILITIES 43,698 42,840 28,817 44,400 • 871-8620-46636-95 MISCELLANEOUS EXP 11,614 15,119 6,777 8,827 • SUBTOTAL EXPENDITURES 206,379 228,574 147,146 260,628 • NET OPERATING INCOME(NOI) (206379) (228.574) (147,146) (2,860 • 871-8620-46633-11 REPLACEMENT EXPENDITURES 5,155 - 3,932 22,300 871-8620-466 40-01 CAPITAL BUDGET 4,287 - - - • 871-8620-46640-50 CAPITAL IMPROVEMENTS - - 9,806 - • NET INCOME (215,821) (228,574) (160,883) (25,160 • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-32 • HOUSING AUTHORITY - DESERT POINTE • FUND# 871 • HOUSING AUTHORITY-- DESERT POINTE DEPT. , 8630 • Program Narrative: • Desert Pointe Apartment complex has 64 units which are all rented at affordable levels for very low, • low and moderate income families • • • • I • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS • SUPPLIES OTHER SERVICES 219,391 223,611 149,376 294,570 97 20% • CAPITAL OUTLAY 46,565 0 261,585 55,000 -78 97% • TOTALS' 265,956 223,611 410,961 349,570 -14 94% SIGNIFICANT CHANGES. • Contract services includes Pest Control, Gardening and Subcontract cleaning services • Utilities Services includes Telephone,Trash Removal, Gas&Electric,Water and Sewer • Repairs&Maintenance includes Electrical, Plumbing,Carpet&Floonng, Building Supplies, Landscaping, Mechanical Equipment, Pool Maint, Painting and Janitorial Supplies • Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) A Management Fee is currently authonzed at$31 per door • B Replacement Expenses include HVAC's,trash gates,water heaters, kitchen/bathroon cabinets and fixtures, • appliances,and pool/spa repairs • • • • • • • • • • • • • • • • • • • • Page 7-33 • • • PALM DESERT REDEVELOPMENT AGENCY • BUDGET WORKSHEETS FY 2005-2006 HOUSING AUTHORITY- DESERT POINTE FUND# 871 8630 ACTUAL ADOPTED PROJECTEI:REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • REVENUE' • 871-8630-363 20-00 TOTAL RENTAL INCOME 278,450 • EXPENDITURES • 871-8630-466 30-92 PROF-OTHER 30,684 27,720 23,469 44,676 871-8630-466 30-93 PROF-ADM EXP/APARTMENT BL 22,232 23,808 17,624 24,576 • 871-8630-466 30-97 PROF-DESERT POINTE 50,777 61,390 45,056 108,687 • 871-8630-466 32-23 ADVERTISING/PROMOTION 3,242 1,816 794 3,225 871-8630-466 33-10 R/M-BUILDING 57,730 44,435 23,994 51,390 • 871-8630-466 35-14 UTILITIES 44,710 50,345 30,185 51,859 • 871-8630-466 36-95 MISCELLANEOUS EXP 10,016 14,097 8,256 10,157 • SUBTOTAL EXPENDITURES 219,391 223,611 149,376 294,570 • • NET OPERATING INCOME(NOI) (219,391) (223,611) (149,376) (16,120 871-8630-466 33-11 REPLACEMENT EXPENDITURES 17,796 11,022 55,000 • 871-8630-466 40-01 CAPITAL BUDGET 26,168 - 217,854 - • 871-8630-466 40-50 CAPITAL IMPROVEMENTS 2,601 - 32,709 - • NET INCOME (265,956) (223,611) (410,961) (71,120 • • • • • • • • • • • • • • • • • • • • • • • • Page 7-34 C HOUSING AUTHORITY - LAS SERENAS FUND# 871 C c Program Narrative: C Las Serenas Apartment complex has 150 units which are all rented at affordable levels for very low, low and moderate income seniors C C C C C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE - SALARY AND BENEFITS SUPPLIES OTHER SERVICES 446,135 452,073 315,591 479,387 51 90% C CAPITAL OUTLAY 35,949 300,000 13,176 53,450 305 66% TOTALS. 482,084 752,073 328,767 532,837- 62 07% SIGNIFICANT CHANGES Contract services includes Pest Control, Gardening and Subcontract cleaning services Utilities Services includes Telephone,Trash Removal,Gas&Electric,Water and Sewer C Repairs&Maintenance includes Electrical, Plumbing, Carpet&Floonng, Building Supplies,Landscaping, • Mechanical Equipment, Painting and Janitonal Supplies Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) A Repairs and maintenance increased significantly for repairs to existing outdoor lighting, replacement of carpet for long term residents and clubhouse and pool/spa filter replacement • B Management Fee is currently authorized at$31 per door C Replacement Expenses include HVAC's,appliances,water heaters, pool/spa repairs and utility door replacements • C C C C C C C C C C C C C r C C C C C Page 7-35 C • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • HOUSING AUTHORITY- LAS SERENAS FUND# 871 8640 • ACTUAL ADOPTED PROJECTEC REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • REVENUE: • 871-8640-36320-00 TOTAL RENTAL INCOME 672,108 • EXPENDITURES: • 871-8640-466 30-92 PROF-OTHER 52,297 55,012 40,146 58,516 • 871-8640-46630-93 PROF-ADM EXP/APARTMENT BL 52,914 55,800 41,076 57,600 • 871-8640-466 30-98 PROF-LAS SERENAS 132,799 143,151 105,057 162,654 871-8640-46632-23 ADVERTISING/PROMOTION 7,128 7,212 4,841 9,000 • 871-8640-466 33-10 R/M-BUILDING 85,019 64,965 44,078 75,160 871-8640-466 35-14 UTILITIES 99,919 95,405 68,622 101,709 • 871-8640-46636-95 MISCELLANEOUS EXP 16,059 30,528 11,772 14,748 • SUBTOTAL EXPENDITURES 446,135 452,073 315,591 479,387 • NET OPERATING INCOME(NOI) (446,135) (452,073) (315,591) 192,721 • 871-8640-466 33-11 REPLACEMENT EXPENDITURES 35,857 - 13,176 53,450 • 871-8640-46640-01 CAPITAL BUDGET - 300,000 - - • 871-8640-466 40-50 CAPITAL IMPROVEMENTS 92 - - - • NET INCOME (482,084) (752,073) (328,767) 139,271 • • • • • • • • • • • • • • • • • • • • • • • • Page 7-36 • HOUSING AUTHORITY - NEIGHBORS GARDEN APT. • FUND# 871 • HOUSING AUTHORITY- NEIGHBORS GARDEN APT. DEPT. 8650 • Program Narrative: • Neighbors Garden Apartment complex has 24 units which are all rented at affordable levels for very low, • low and moderate income families • • • • • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS SUPPLIES • OTHER SERVICES 77,212 90,890 48,806 106,709 118 64% CAPITAL OUTLAY 17,645 0 11,079 54,600 392 82% • TOTALS: 94,857 90,890 59,885 161,309 169 37% • SIGNIFICANT CHANGES' • Contract services includes Pest Control,Gardening and Subcontract cleaning services • Utilities Services includes Telephone,Trash Removal, Gas&Electric,Water and Sewer Repairs&Maintenance includes Electrical, Plumbing,Carpet&Floonng, Building Supplies, Landscaping, • Mechanical Equipment, Painting and Janitonal Supplies • Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) A Management Fee is currently authorized at$31 per door • B Replacement expenses include HVAC's,trash gates,water heaters, • kitchen/bathroom refurbishments, appliances, and pool spa repairs • • • • • • • • • • • • • • • • • • • • Page 7-37 0 • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 a HOUSING AUTHORITY- NEIGHBORS GARDEN APT. FUND# 871 8650 ACTUAL ADOPTED PROJECTEC REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • REVENUE 871-8650-363 20-00 TOTAL RENTAL INCOME 113,918 • • EXPENDITURES. • 871-8650-466 30-88 PR-NEIGHBORS APARTMENTS 10,835 13,590 6,932 27,105 • 871-8650-466 30-92 PROF-OTHER 14,993 13,560 13,946 18,612 871-8650-466 30-93 PROF-ADM EXP/APARTMENT BL 8,422 8,928 6,570 9,216 871-8650-466 32-23 ADVERTISING/PROMOTION 256 488 504 1,500 • 871-8650-466 33-10 R/M-BUILDING 21,771 29,320 6,663 26,550 871-8650-466 35-14 UTILITIES 17,378 20,320 12,242 20,544 • 871-8650-46636-95 MISCELLANEOUS EXP 3,557 4,684 1,950 3,182 • SUBTOTAL EXPENDITURES 77,212 90,890 48,806 106,709 • NET OPERATING INCOME(NOI) (77,212) (90,890) (48,806) 7,209 • 871-8650-466 33-11 REPLACEMENT EXPENDITURES 10,894 - 6,509 54,600 • 871-8650-466 40-01 CAPITAL BUDGET 871-8650-46640-50 CAPITAL IMPROVEMENTS 6,751 4,571 - • NET INCOME (94,857) (90,890) (59,885) (47,391 • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-38 • HOUSING AUTHORITY - ONE QUAIL PLACE APTS. • FUND# 871 • HOUSING AUTHORITY- ONE QUAIL PLACE APTS. DEPT. 8660 • Program Narrative: • One Quail Place Apartment complex has 384 units, 6% of which are rented at market rate with the remair • 94% rented at affordable levels for very low, low and moderate income • • • • • • • • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS • SUPPLIES OTHER SERVICES 1,664,678 1,797,855 1,137,080 1,922,676 6909% • CAPITAL OUTLAY 183,023 18,500 129,329 620,000 379 40% TOTALS 1,847,701 1,816,355 1,266,408 2,542,676 100 78% • SIGNIFICANT CHANGES • A Increase due to staff salary increases and an additonal position for maintenance and painting B Other services and charges increased due to increased audit and banking fees,loss deductible of$5000 • and office supply needs for affordable recertification document copying C Management Fee is currently authorized at$31 per door • D Replacement expenses include HVAC's, kitchen/bathroom repairs,appliances,and pool/spa • and pond repairs Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) • • • • • • • • • • • • • • • • • Page 7-39 • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 a HOUSING AUTHORITY- ONE QUAIL PLACE APTS. FUND# 871 8860 • ACTUAL ADOPTED PROJECTECREQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • REVENUE. 871-8660-363 20-00 TOTAL RENTAL INCOME 2,409,210 • • EXPENDITURES. • 871-8660-46630-92 PROF-OTHER 281,046 240,480 151,794 243,084 • 871-8660-466 30-93 PROF-ADM EXP/APARTMENT BL 136,063 142,848 106,437 147,456 • 871-8660-466 30-95 PROF-1 QUAIL PL 573,242 625,419 457,307 723,167 871-8660-46632-23 ADVERTISING/PROMOTION 11,042 8,292 5,682 11,001 • 871-8660-466 33-10 R/M-BUILDING 257,478 302,880 145,226 337,520 • 871-8660-466 35-14 UTILITIES 362,032 399,000 234,002 409,646 871-8660-466 36-95 MISCELLANEOUS EXP 43,775 78,936 36,633 50,802 • • SUBTOTAL EXPENDITURES 1,664,678 1,797,855 1,137,080 1,922,676 • NET OPERATING INCOME(NOI) -1,664,678 -1,797,855 -1,137,080 486,534 871-8660-466 33-11 REPLACEMENT EXPENDITURES 159,113 - 125,339 120,000 • 871-8660-46640-01 CAPITAL BUDGET 18,407 - - 500,000 • 871-8660-466 40-50 CAPITAL IMPROVEMENTS 5,503 18,500 3,990 - • NET INCOME (1,847,701) (1,816,355) (1,266,408) (133,466 • • • • • • • • • • • • • • • • • • • • • • • • Page 7-40 C HOUSING AUTHORITY - THE PUEBLOS APTS. C FUND# 871 HOUSING AUTHORITY-THE PUEBLOS APTS. DEPT. 8670 Program Narrative: C C The Pueblos Apartment complex has 15 units which are all rented at affordable levels for very low, low and moderate income families C C C C C C C C r EXPENDITURE I ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS SUPPLIES OTHER SERVICES 55,236 56,276 34,697 70,585 103 44% CAPITAL OUTLAY 2,907 0 642 27,850 4238 01% c TOTALS: 58,143 56,276 35,339 98,435 178 55% SIGNIFICANT CHANGES. C A Management Fee is currently authorized at$31 per door B Replacement Expenses include HVAC's,trash gates,water heaters,appliances,stucco repainting, and pool/spa repairs C Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) C • C C C C 1 C C r C r- C C C C C Page 7-41 C • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 a HOUSING AUTHORITY- THE PUEBLOS APTS. FUND# 871 8670 ACTUAL ADOPTED PROJECTEC REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • REVENUE 871-8670-363 20-00 TOTAL RENTAL INCOME 49,080 • • EXPENDITURES • 871-8670-466 30-87 PROF-PUEBLOS 16,492 12,049 8,210 19,424 • 871-8670-46630-92 PROF-OTHER 9,563 9,960 7,127 12,120 • 871-8670-466 30-93 PROF-ADM EXP/APARTMENT BL 5,415 5,580 4,163 5,760 871-8670-46632-23 ADVERTISING/PROMOTION 385 414 348 1,650 • 871-8670-466 33-10 R/M-BUILDING 9,701 10,530 6,390 15,240 • 871-8670-466 35-14 UTILITIES 10,753 13,740 7,029 14,400 871-8670-466 36-95 MISCELLANEOUS EXP 2,927 4,003 1,431 1,991 • • SUBTOTAL EXPENDITURES 55,236 56,276 34,697 70,585 • NET OPERATING INCOME(NOI) (55,236) (56,276) (34,697) (21505, • 871-8670-46633-11 REPLACEMENT EXPENDITURES 2,907 _ _ 27,850 871-8670-46640-01 CAPITAL BUDGET • 871-8670-46640-50 CAPITAL IMPROVEMENTS - - 642 - • NET INCOME ,(58,143) (56,276) (35,339) (49,355 • • • • • • • • • • • • • • • • • • • • • • • • Page 7-42 • HOUSING AUTHORITY - TAOS PALMS APTS. • FUND# 871 • HOUSING AUTHORITY-TAOS PALMS APTS. DEPT. 8690 • Program Narrative: • Taos Palms Apartment complex has 16 units which are all rented at affordable levels for very low, • low and moderate income families • • • • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS SUPPLIES • OTHER SERVICES 72,224 78,923 44,697 96,942 116 89% • CAPITAL OUTLAY 11,751 37,247 8,115 37,300 359 64% TOTALS 83,975 116,170 52,812 134,242 154 19% • SIGNIFICANT CHANGES. Contract services includes Pest Control, Gardening and Subcontract cleaning services • Utilities Services includes Telephone,Trash Removal, Gas&Electnc,Water and Sewer • Repairs&Maintenance includes Electrical, Plumbing,Carpet&Flooring, Building Supplies,Landscaping, Mechanical Equipment, Painting and Janitonal Supplies • Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) A Repairs&Maintenance increased for installation of ceiling fans, new thermostats,garbage disposals, • faucets,front door locks, mirror doors and pool deck re-coating • B Management Fee is currently authorized at$31 per door C Replacement Expenses include HVAC's, mailboxes,water heaters, appliances and pool/spa repairs • • • • • • • • • • • • • • • • • • • • • • Page 7-43 • • • PALM DESERT REDEVELOPMENT AGENCY • BUDGET WORKSHEETS FY 2005-2006 HOUSING AUTHORITY - TAOS PALMS APTS. FUND# 871 8690 ACTUAL ADOPTED PROJECTECREQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • REVENUE' 871-8690-363 20-00 TOTAL RENTAL INCOME 78,735 • • EXPENDITURES • 871-8690-466 30-85 PROF-TAOS PALMS 11,070 13,590 8,172 22,314 • 871-8690-466 30-92 PROF-OTHER 13,266 12,900 10,715 17,460 • 871-8690-466 30-93 PROF-ADM EXP/APARTMENT BL 5,444 5,952 4,443 6,144 871-8690-46632-23 ADVERTISING/PROMOTION 312 392 245 1,226 • 871-8690-466 33-10 R/M-BUILDING 26,327 27,225 9,729 30,020 871-8690-466 35-14 UTILITIES 12,840 14,615 9,221 16,536 • 871-8690-466 36-95 MISCELLANEOUS EXP 2,965 4,249 2,174 3,242 • SUBTOTAL EXPENDITURES 72,224 78,923 44,697 96,942 • NET OPERATING INCOME(NOI) (72224) (78,923) (44,697) (18,207) • 871-8690-466 33-11 REPLACEMENT EXPENDITURES 8,551 - 2,532 37,300 • 871-8690-466 40-01 CAPITAL BUDGET - 27,247 - - 871-8690-466 40-50 CAPITAL IMPROVEMENTS 3,200 10,000 5,583 • NET INCOME (83,975) (116,170) (52,812) (55,507 • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-44 r- HOUSING AUTHORITY - CALIFORNIA VILLAS APTS. FUND# 871 1 HOUSING AUTHORITY- CALIFORNIA VILLAS APTS DEPT. 8680 Program Narrative: Country Club Estates Apartment complex, acquired in March 2003, has 141 units r Tenants are currently being re-certified for the Authority's affordable program C C C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS SUPPLIES C OTHER SERVICES 540,801 680,410 425,108 835,817 9661% CAPITAL OUTLAY 539,803 297,000 393,887 447,490 0 00% TOTALS. 1,080,604 977,410 818,994 1,283,307 56 69% C SIGNIFICANT CHANGES: Contract services includes Pest Control,Gardening and Subcontract cleaning services Utilities Services includes Telephone,Trash Removal,Gas&Electric,Water and Sewer �- Repairs&Maintenance includes Electncal, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies • Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) A Management Fee is currently authonzed at$31 per door C B Replacement Expenses include upgrades to intenors of units, HVAC's,water heaters and appliances • In addition the 2003-2004 Capital Improvement Budget included$1,500,000 carryover for rehabilitation for this complex and any unused portion will be carried over to 2004-2005 with an additional$1,800,000 budgeted this year for renovations C based on preliminary architectural estimates • • • C C C C C C C C C C C C C C C C C Page 7-45 C • • PALM DESERT REDEVELOPMENT AGENCY • BUDGET WORKSHEETS FY 2005-2006 HOUSING AUTHORITY- CALIFORNIA VILLAS APTS FUND# 871 8680 • ACTUAL ADOPTED PROJECTECREQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • REVEN E. 871-8680-363 20-00 TOTAL RENTAL INCOME 606,884 • • EXPENDITURES. • 871-8680-466 30-82 PROF-COUNTRY CLUB ESTATES 184,600 139,740 90,810 177,471 • 871-8680-46630-92 PROF-OTHER 83,380 247,380 149,019 335,165 871-8680-46630-93 PROF-ADM EXP/APARTMENT BL 39,002 52,452 31,157 54,144 • 871-8680-466 32-23 ADVERTISING/PROMOTION 7,141 4,240 4,770 8,000 • 871-8680-466 33-10 R/M-BUILDING 107,867 108,240 70,073 133,840 871-8680-46635.14 UTILITIES 102,198 105,180 66,029 108,941 • 871-8680-466 36-95 MISCELLANEOUS EXP 16,613 23,178 13,251 18,256 • SUBTOTAL EXPENDITURES 540,801 680,410 425,108 835,817 • NET OPERATING INCOME(NOI) (540,801) (680.410) (425,108) (228,933) • 871-8680-466 33-11 REPLACEMENT EXPENDITURES - - 15,665 32,500 871-8680-46640-01 CAPITAL BUDGET 232,832 - 132,416 - • 871-8680-46640-50 CAPITAL IMPROVEMENTS 306,971 297,000 245,807 414,990 • NET INCOME (1,080,604) (977,410) (818,994) (676,423 • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-46 • HOUSING AUTHORITY - LAGUNA PALMS APTS. • FUND# 871 • HOUSING AUTHORITY- LAGUNA PALMS APTS DEPT. 8610 • Program Narrative: • Laguna Palms Appartments, acquired July 2003, has 48 units Tenants will be • certified for the Authonty's affordable program then the entire property will become affordable through tenant attrition • • • • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS SUPPLIES • OTHER SERVICES 268,282 303,420 202,629 345,115 70 32% • CAPITAL OUTLAY 240,354 1,000,000 146,810 369,254 151 52% TOTALS 508,636 1,303,420 349,439 714,369 104 43% • SIGNIFICANT CHANGES Contract services includes Pest Control, Gardening and Subcontract cleaning services • Utilities Services includes Telephone,Trash Removal, Gas&Electnc,Water and Sewer • Repairs&Maintenance includes Electrical, Plumbing,Carpet&Flooring, Building Supplies,Landscaping, Mechanical Equipment, Painting and Janitonal Supplies • Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) A Repairs&Maintenance increased for installation of ceiling fans, new thermostats,garbage disposals, • faucets,front door locks, mirror doors and pool deck re-coating • B Management Fee is currently authorized at$31 per door C Replacement Expenses include HVAC's, mailboxes,water heaters,appliances and pool/spa repairs • • • • • • • • • • • • • • • • • • • • • • Page 7-47 • • PALM DESERT REDEVELOPMENT AGENCY • BUDGET WORKSHEETS FY 2005-2006 • HOUSING AUTHORITY- LAGUNA PALMS APTS FUND# 871 8610 • ACTUAL ADOPTED PROJECTECREQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 REVENUE • 871-8610-36320-00 TOTAL RENTAL INCOME 204,100 204,100 207,470 • EXPENDITURES • 871-8610-466 30-90 PROF-OTHER ADMINISTRATIO 112,098 108,997 77,322 112,925 • 871-8610.46630-92 PROF-OTHER 37,352 61,220 62,492 116,676 871-8610-466 30-93 PROF-ADM EXP/APARTMENT B 12,452 17,856 11,019 18,432 • 871-8610-46632-23 ADVERTISING/PROMOTION 942 1,576 1,041 3,000 871-8610-466 33-10 R/M-BUILDING 64,893 74,280 20,816 49,200 IV 871-8610-466 35-14 UTILITIES 30,648 32,380 25,950 38,220 • 871-8610.46636.95 MISCELLANEOUS EXP 9,897 7,111 3,990 6,662 • SUBTOTAL EXPENDITURES 268,282 303,420 202,629 345,115 NET OPERATING INCOME(NOI) (268,282) (99,320) 1,471 (137,645 • 871-8610-466 33-11 REPLACEMENT EXPENDITURES - - 695 23,000 871-8610-46640-01 CAPITAL BUDGET - 1,000,000 40,152 - • 871-8610-46640-50 CAPITAL IMPROVEMENTS 240,354 - 105,963 346,254 • NET I COME (508,636) (1,099,320) (145,339) (506,899 410 11/ • Page 7-48 • REDEVELOPMENT-HOUSING AUTHORITY • FUND# 871 • REDEVELOPMENT-HOUSING AUTHORITY DEPT. 4195 • Program Narrative: • The Palm Desert Housing Authority operates over 900 rental units owned by th eAgency Operations include day to day exten • maintenance and interior repairs A portion of the Agency's staff time will be allocated to the Housing Authority based on actual • time spent on this project , • • • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS • SUPPLIES OTHER SERVICES 5,699 114,000 89,109 114,500 • CAPITAL OUTLAY • TOTALS. 5,699 114,000 89,109' 114,500 0 00% • SIGNIFICANT CHANGES* • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-49 410 • • CITY OF PALM DESERT BUDGET WORKSHEETS FY 2005-2006 • LIMAS_ ACTUAL ADOPTED PROJECTEE REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 871-4195-466 10-10 MEETING COMPENSATION 2,100 2,000 1,500 2,500 871-4195-466 30-15 PROF-LEGAL 3,589 5,000 2,609 5,000 • 871-4195-46630-90 PROF-OTHER ADMINISTRATION 10 20,000 85,000 87,000 • 871-4195-466 30-92 PROF-OTHER - 87,000 - 20,000 • • • • • • • • • • • • • • 5,699 114,000 89,109 114,500 • • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED BUDGET FY 04-05 FY 05-06 • Class# Title Grade Full-Time !Filled Full-Time !Part-Time • • • • TOTAL • • • • • • • • • • • • • • Page 7-50 C C C C C C C C C C C C C C C C C C C C C C C THIS PAGE IS LEFT INTENTIONALLY BLANK. C C C C C C C C C C • C C C C C C • • • • • RESOLUTION NO. 05- • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM • DESERT, CALIFORNIA, RESCINDS RESOLUTION NO. 04-73, "EXHIBIT • A" SALARY SCHEDULE, SALARY RANGES, AND ALLOCATED • CLASSIFICATIONS FOR THE PERIOD OF JULY 1, 2005 THROUGH • JUNE 30, 2006. • WHEREAS, the City of Palm Desert has met and conferred in good faith with the • Palm Desert Employees Organization(PDEO)in accordance with the Meyers-Milias-Brown • Act and the City employer- employee relations Resolution No. 81-89, and 41 WHEREAS, the City of Palm Desert has reached agreement with the employees • represented by the Palm Desert Employees Organization, for the period July 1, 2001 • through June 30, 2006. • 41 WHEREAS,the modification to"EXHIBIT A"does not change the MOU/Agreement previously entered in between the Palm Desert Employees Organization and the City of • Palm Desert • • NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY • OF PALM DESERT AS FOLLOWS' • SECTION I - SALARY SCHEDULE, RANGES & ALLOCATED CLASSIFICATIONS • • All employees shall be classified and shall receive compensation for services performed • This compensation shall be in accordance with the established salary schedule and salary ranges for their respective classification as shown below. • • This schedule of allocated positions supersedes the schedule of allocated positions in the • 2004/2005 approved budget. • The City of Palm Desert's Personnel System, Section 2.52 of the Palm Desert Municipal • Code prescnbes specific temis for appointment and tenure of all City employees • • SALARY AUTHORIZED • DEPTARTMENT/ACTIVITY CLASSIFICATIONS RANGES POSITIONS • CITY MANAGER (5) • • City Manager 895 1 Assistant to the City Manager 820 1 • Special Projects Administrator 775 1 • Secretary to the City Manager 500 1 • Sr Office Assistant—OR- 380 1 • Office Assistant II 300 • • Page 8-1 • • • Resolution 05 - - Salary Resolution • • • FINANCE (20) • • Finance (13) • Director of Finance/City Treasurer 865 1 • Assistant Finance Director 820 1 • Deputy City Treasurer 760 1 • Senior Financial Analyst 740 1 • Management Analyst I — OR - 600 1 Accountant I 560 • Accounting Technician II — OR - 560 5 • Accounting Technician I 460 • Administrative Secretary 440 1 • Business License Technician 460 1 Sr Office Assistant- Business License 380 1 • • Data Processing (7) • Director of Information Systems 855 1 • Information Systems Analyst 560 1 • GIS Technician 560 1 • GIS Technician — Entry Level 480 1 • Information Systems Technician 480 2 Office Assistant II — OR - 300 1 • Office Assistant I 230 • • COMMUNITY SERVICES (29) • Community Services (13) • • Assistant City Manager/Community Services 890 1 • Director of Special Programs 820 1 • Marketing Manager 730 1 Senior Management Analyst 740 2 • Secretary to the City Council 500 1 • Recycling Technician 460 1 • Administrative Secretary 440 2 Senior Office Assistant 380 1 • 'Main Lobby Receptionist 360 1 • Office Assistant II — OR - 300 2 • Office Assistant I 230 • • • • Page 8-2 • • • • Resolution 05 - - Salary Resolution • • • City Clerk (4) • City Clerk 850 1 • Deputy City Clerk 560 1 • Records Technician 440 1 • Office Assistant II — OR - 300 1 • Office Assistant I 230 • Human Resources (4) • Interim Human Resources Director 60 1 • Human Resources Manager 760 1 • Human Resources Technician 460 1 • Senior Office Assistant 380 1 • Art in Public Places (3) • • Public Arts Manager 730 1 • Public Arts Coordinator 560 1 • Public Arts Technician 460 1 • Visitor Information Center (5) • ` • Visitor Information Center Manager 730 1 • Office Assistant II — OR - 300 4 • Office Assistant I 230 • DEVELOPMENT SERVICES (87) • • Development Services (5) • Assistant City Manager/Development Services 890 1 • Parks & Recreation Services Manager 820 1 • Risk Manager 770 1 • Senior Management Analyst 740 1 Administrative Secretary 440 1 • • • • • • • • • • Page 8-3 • • Resolution 05 - - Salary Resolution • • • Building Operations/Maintenance (4) • Building Maintenance Supervisor 480 1 • Maintenance Worker II — OR - 370 3 • Maintenance Worker I — OR - 240 • Custodian II — OR - 300 • Custodian I 230 • Public Works Administration (22) • • Director of Public Works 865 1 City Engineer 855 1 • Engineering Manager 820 1 • Transportation Engineer 775 1 • Senior Engineer— OR - 770 1 • Project Administrator 730 Senior Engineer/ City Surveyor 770 1 • Project Administrator 730 1 • Associate Transportation Planner 730 1 • Assistant Engineer 720 1 • Senior Public Works Inspector 640 1 Senior Engineer Technician — OR - 600 1 • Engineering Technician II — OR - 470 • Engineering Technician I 420 • Management Analyst II — OR - 700 1 • Management Analyst 1 600 Public Works Inspector II - OR - 600 3 • Public Works Inspector I 580 • Engineering Technician II — OR— 470 1 • Engineenng Technician I 420 Traffic Signal Specialist — OR - 640 1 • Traffic Signal Technician II 470 • Capital Improvement Projects Technician 440 1 • Administrative Secretary 440 1 • Sr. Office Assistant 380 1 Office Assistant II — OR - 300 2 • Office Assistant I 230 • • Public Works Streets Maintenance (16) • Maintenance Services Manager 780 1 • Streets Maintenance Supervisor 620 1 • 'Mechanic II 460 1 • Senior Maintenance Worker 420 2 • • • Page 8-4 • • • • Resolution 05 - - Salary Resolution • • • Equipment Operator II 420 1 • Equipment Operator I 400 3 Maintenance Worker II - OR - 370 6 • Maintenance Worker I 240 • Sr. Office Assistant 380 1 • Public Works Civic Center Maintenance (5) • • Parks Maintenance Supervisor 620 1 • Senior Maintenance Worker 420 1 • Maintenance Worker II -OR- 370 3 Maintenance Worker I 240 • • Landscape Services (6) • Landscape Manager 770 1 • Landscape Specialist 620 1 • Landscape Inspector II 560 1 • Landscape Inspector I 480 3 • Building & Safety(22) • • Administration (5) • • Director of Building & Safety 855 1 Deputy Building Official 775 1 • Administrative Secretary 440 1 • Building and Safety Technician 420 1 • Office Assistant II - OR - 300 1 • Office Assistant I 230 • Plan Check (3) • • Sr Plans Examiner 680 1 • Building Permit Specialist II — OR - 560 2 Building Permit Specialist 420 • • Building Inspection (8) • Building Inspection Manager 725 1 • SeniorBuilding Inspector 640 2 • Building Inspector II - OR - 560 5 • Building Inspector I 480 • • • • Page 8-5 • • Resolution 05 - - Salary Resolution • • • Code Inspection (6) • Code Compliance Manager 710 1 • Senior Code Compliance Officer 640 1 • Code Compliance Officer II - OR - 560 3 • Code Compliance Officer I 480 • Code Compliance Technician 420 1 • Planning & Community Development (7) • • Director of Community Development 865 1 Planning Manager 820 1 • Associate Planner 730 1 • Assistant Planner 680 1 • Planning Technician 560 1 • Administrative Secretary 440 1 • Senior Office Assistant 380 1 • REDEVELOPMENT AGENCY (12) • Assistant City Manager/RDA/Housing 890 1 • Director of Redevelopment & Housing 865 1 • Redevelopment Manager 800 1 • Redevelopment & Housing Finance Manager 775 1 • Economic Development Manager 775 1 • Senior Management Analyst 740 1 Economic Development Technician II — OR - 560 1 • Economic Development Technician I 480 • Secretary to the Executive Director 500 1 • Redevelopment Finance Technician 460 1 • Accountant II — OR - 620 1 Accountant I 560 • Senior Office Assistant 380 1 • Office Assistant II - OR - 300 1 • Office Assistant I 230 • • • • • • • • • • Page 8-6 • • • • Resolution 05 - - Salary Resolution • • • HOUSING (7) • Housing Authority Administrator 775 1 • Project Administrator 730 1 • Management Analyst II — OR - 700 1 • Management Analyst I 600 Project Coordinator 620 2 • Housing Programs Technician 460 2 • • • TOTAL AUTHORIZED REGULAR FULL TIME POSITIONS 162 • CITY COUNCIL MEMBERS 999 5 • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 8-7 C C Resolution 05 - - Salary Resolution • • SECTION II - EXEMPT PERSONNEL • The following positions are exempt from overtime provisions as defined by the Fair Labor • Standards Act and set forth in the Personnel Rules and Regulations, Sections 2.52 250 C Among other things, these positions require spending numerous extra hours at meetings, conferences and work and are designated Group A C Group A: • C City Manager Assistant City Manager Community Services Assistant City Manager Development Services • Assistant City Manager Redevelopment/Housing Authority/Economic Development C City Clerk C City Engineer Director of Building & Safety i Director of Community Development Director of Finance/City Treasurer Director of information Systems C Director of Public Works Director of Redevelopment and Housing Director of Special Programs C C The following positions are exempt from overtime provisions as defined by the Fair Labor C Standards Act and set forth in the Personnel Rules and Regulations, Sections 2 52 250. Among other things,these positions require spending occasional extra hours at meetings, conferences and work and are designated Group B C Group B: C Assistant to the City Manager Human Resources Manager C Assistant Finance Director Marketing Manager C Assistant Engineer Landscape Manager C Assistant Planner Management Analyst I/II Associate Engineer Maintenance Services Manager Associate Planner Parks Maintenance Supervisor C Associate Transportation Planner Parks & Recreation Services C Building Inspector Manager Manager C Code Compliance Manager `Planning Manager Deputy City Treasurer Project Administrator Deputy City Clerk Public Arts Coordinator C Economic Development Manager Public Arts Manager C Engineering Manager RDA & Housing Finance Mgr C Housing Authority Administrator Redevelopment Manager • C I Page 8-8 C • • • Resolution 05 - - Salary Resolution • • • Risk Manager Senior Management Analyst • Secretary to the City Council Special Projects Administrator Secretary to the City Manager Streets Maintenance Supervisor • Secretary to the Executive Director Supervising Plans Examiner • Senior Engineer Transportation Engineer Senior Engineer/City Surveyor Visitor Information Center Mgr• • Senior Transportation Engineer • (*The incumbent was originally classified in Group A and per qualification in Resolution 81- • 98, shall continue to receive Group A benefits) • SECTION III -ANNUAL PHYSICALS • • The following annual medical examinations are provided as set forth in the Personnel • Ordinance (Section 2.52.450 D): • Assistant City Manager Community Services • Assistant City Manager Development Services • Assistant City Manager Redevelopment/Housing Authority/Economic Development • City Clerk City Engineer • City Manager • Council Members • Director of Building & Safety • Director of Community Development Director of Finance/City Treasurer • Director of Information Systems • Director of Public Works • Director of Redevelopment & Housing • Director of Special Programs • SECTION IV - MILEAGE REIMBURSEMENT • • The mileage reimbursement rate to employees required to use their personal car on City business shall be $0.345 per mile • • SECTION V - OTHER COMPENSATION While this resolution establishes the ranges and gross salary for certain positions in the • classified service for the City of Palm Desert, there are other benefits both tangible and • intangible that are not addressed in this document Unless referenced otherwise, all • benefits in place on July 1, 2005 will continue as constituted. • • • • • Page 8-9 C C Resolution 05 - - Salary Resolution • r SECTION VI • This resolution is effective upon adoption The provisions relating to salary and other C compensation shall be effective and where applicable, accrue on, and from July 1, 2005. C PASSED, APPROVED AND ADOPTED by the Palm Desert City Council this day of June, 2005 by the following vote, to wit. C C AYES• C NOES ABSENT. ABSTAIN. C ATTEST: C C C r BUFORD CRITES, MAYOR C C C C APPROVED: C C C C RACHELLE KLASSEN, CITY CLERK CITY OF PALM DESERT C C C C C C C C C C C C • Page 8-10 C • • • CITY OF PALM DESERT Resolution 05-_ SALARY SCHEDULE • FY 2005-2006 • Effective 7/01/05-6/30/06 •y i1 CLASSIFICA 1 -_p •, .e. ,plt1'h_1r 4,, O�; `{�,,«# r ''Yr . _` ffer :,. .t :)... 10 m m t od„..•_. • 0 001 City Council Members 999 • 10001 City Manager/Executive Director 895 81 7090 • 10008 ACM for Community Services 890 56 2338 59 0455 61 9978 65 0977 68 3526 70 0614 71 8129 73 6082. 75 4484 77 3346 • 10003 ACM for Development Services 890 56 2338 59 0455 61 9978 65 0977 68 3526 70 0614 71 8129 73 6082 75 4484 77 3346 • 10002 ACM for RDA/Housing 890 56 2338 59 0455 61 9978 65 0977 68 3526 70 0614 71 8129 73 6082 75 4484 77 3346 • 10009 Dir of Community Development 865 43 9199 46 1159 48 4217 50 8428 53 3849 54 7195 56 0875 57 4897 58 9269 60 4001 • 10006 Dir of Finance/City Treasurer 865 43 9199 461159 48 4217 50 8428 53 3849 54 7195 56 0875 57 4897 58 9269 60 4001 • 10017 Director of Public Works 865 43 9199 46 1159 48 4217 50 8428 53 3849 54 7195 56 0875 57 4897 58 9269 60 4001 • 10019 Director of Redevelopment&Housing 865 43 9199 46 1159 48 4217 50 8428 53 3849 54 7195 56 0875 57 4897 58 9269 60 4001 • 10018 City Engineer 855 38 5897 40 5192 42 5452 44 6725 46 9061 48 0788 49 2808 50 5128 51 7756 53 0700 • 10010 Director of Building&Safety 855 38 5897 40 5192 42 5452 44 6725 46 9061 48 0788 49 2808 50 5128 51 7756 53 0700 • • 10013 Director of Redevelopment 855 38 5897 40 5192 42 5452 44 6725 46 9061 48 0788 49 2808 50 5128 51 7756 53 0700 • Director of Information Systems 855 38 5897 40 5192 42 5452 44 6725 46 9061 48 0788 49 2808 50 5128 51 7756 53 0700 • 10015 City Clerk 850 36 7466 38 5839 40 5131 42 5388 44 6657 45 7823 46 9269 48 1001 49 3026 50 5352 • 10012 Director Of Human Resources 850 36 7466 38 5839 40 5131 42 5388 44 6657 45 7823 46 9269 48 1001 49 3026 50 5352 • 20066 Assistant Finance Director 820 35 5128 37 2884 39 1528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 • 20060 Assistant to the City Manager 820 35 5128 37 2884 39 1528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 • 10016 Director of Special Programs 820 35 5128 37 2884 39 1528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 • 20003 Engineenng Manager 820 35 5128 37 2884 391528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 • 20028 Information Systems Manager 820 35 5128 37 2884 391528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 411 20007 Planning Manager 820 35 5128 37 2884 391528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 • 20071 Parks and Recreation Services Manager 820 35 5128 37 2884 391528 41.1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 • 20030 Redevelopment Manager 800 32 9350 34 5818 36 3109 38 1264 40 0327 41 0335 42 0593 43 1108 44 1886 45 2933 • 20009 Maintenance Services Manager 780 32 3692 33 9877 35 6871 37 4715 39 3451 40 3287 41 3369 42 3703 43 4296 44 5153 • • 20046 Economic Development Manager 775 32 0933 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 • 20069 Housing Authonty Administrator 775 32 0933 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 • 20070 Redevelopment&Housing Fin Manager 775 32 0933 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 • 20065 Special Projects Administrator 775 32 0933 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 • 20006 Transportation Engineer 775 32 0933 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 • Deputy Building Official 775 32 0933 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 • 20048 Landscape Manager 770 31 6507 33 2332 34 8949 36 6396 38 4716 39 4334 40 4192 41 4297 42 4654 43 5270 • 20017 Risk Manager 770 31 6507 33 2332 34 8949 36 6396 38 4716 39 4334 40 4192 41 4297 42 4654 43 5270 • • Page 8-11 • • CITY OF PALM DESERT Resolution 05-_ • SALARY SCHEDULE FY 2005-2006 • Effective 7/01/05-6/30/06 • • 20008 Senior Engineer 770 31 6507 33 2332 34 8949 36 6396 38 4716 39 4334 40 4192 41 4297 42 4654 43 5270 • 20056 Senior Engineer/City Surveyor 770 31 6507 33 2332 34 8949 36 6396 38 4716 39 4334 40 4192 41 4297 42 4654 43 5270 • 20064 Deputy City Treasurer 760 30 1548 31 6625 33 2456 34 9079 36 6533 37 5696 38 5088 39 4715 40 4583 41 4698 • 20049 Parks&Rec Planning Manager 760 30 1548 31 6625 33 2456 34 9079 36 6533 37 5696 38 5088 39 4715 40 4583 41 4698 4. Human Resources Manager 760 30 1548 31 6625 33 2456 34 9079 36 6533 37 5696 38 5088 39 4715 40 4563 41 4698 • 20067 Senior Financial Analyst 740 30 1124 31 6180 33 1989 34 8588 36 6017 37 5167 38 4546 39 4160 40 4014 41 4114 • 20013 Senior Management Analyst 740 30 1124 31 6180 331989 34 8588 36 6017 37 5167 38 4546 39 4160 40 4014 41 4114 • 20012 Supervising Plans Examiner 740 301124 316180 331989 348588 366017 375167 384546 394160 404014 414114 • 20015 Associate Planner 730 29 8251 31 3164 32 8822 34 5263 36 2526 37 1589 38 0879 39 0401 40 0161 41 0165 • 20055 Associate Transportation Planner 730 29 8251 31 3164 32 8822 34 5263 36 2526 37 1589 38 0879 39 0401 40 0161 41 0165 • 20061 Marketing Manager 730 29 8251 31 3164 32 8822 34 5263 36 2526 37 1589 38 0879 39 0401 40 0161 41 0165 • • 20036 Project Administrator 730 298251 313164 328822 345263 362526 371589 380879 390401 400161 410165 • 20016 Public Arts Manager 730 29 8251 31 3164 32 8822 34 5263 36 2526 37 1589 38 0879 39 0401 40 0161 41 0165 • 20051 Visitors Information Center Manager 730 29 8251 31 3164 32 8822 34 5263 36 2526 37 1589 38 0879 39 0401 40 0161 41 0165 • 20011 Building Inspector Manager 725 29 7071 31 1925 32 7521 34 3897 36 1092 37 0119 37 9372 38 8856 39 8577 40 8541 • 20018 Assistant Engineer 720 28 5034 29 9286 31 4250 32 9963 34 6461 35 5123 36 4001 37 3101 38 2429 39 1990 • 20019 Code Compliance Manager 710 27 3405 28 7075 30 1429 31 6500 33 2325 34 0633 34 9149 35 7878 36 6825 37 5996 • 20020 Management Analyst II 700 27 0952 28 4500 29 8725 31 3661 32 9344 33 7578 34 6017 35 4667 36 3534 37 2622 • 20021 Assistant Planner 680 26 8417 28 1838 29 5930 31 0727 32 6263 33 4420 34 2781 35 1351 36 0135 36 9138 • Senior Plans Examiner 680 26 8417 28 1838 29 5930 31 0727 32 6263 33 4420 34 2781 35 1351 36 0135 36 9138 • 30001 Senior Building Inspector 640 25 6588 26 9417 28 2888 29 7032 31 1884 31 9681 32 7673 33 5865 34 4262 35 2869 • 30063 Senior Code Compliance Officer 640 25 6588 26 9417 28 2888 29 7032 31 1884 31 9681 32 7673 33 5865 34 4262 35 2869 • 30046 Senior Public Works Inspector 640 25 6588 26 9417 28 2888 29 7032 31 1884 31 9681 32 7673 33 5865 34 4262 35 2869 • • 30082 Traffic Signal Specialist 640 25 6588 26 9417 28 2888 29 7032 31 1884 31 9681 32 7673 33 5865 34 4262 35 2869 • 30002 Accountant II 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 • 30065 Project Coordinator 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 • 30061 Landscape Specialist 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 • 20022 Parks Maintenance Supervisor 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 • 30004 Plans Examiner 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 • 30079 Sr Construction Contract Admin 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 • 20023 Streets Maintenance Supervisor 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 • 20068 Human Resources Management Analyst 600 24 7287 25 9651 27 2634 28 6266 30 0579 30 8093 31 5795 32 3690 33 1782 34 0077 • • Page 8-12 • • • • CITY OF PALM DESERT Resolution 05-_ SALARY SCHEDULE • FY 2005-2006 • Effective 7/01/05-6/30/06 POSITION CLAS .s. ;h '-. s•' w4 4* „* g w „. y a ,},o- _ _ '... • SIFICATION.. '`"a... . n s , ». 'J1r ,. . .. :�, - � • 20058 Management Analyst I 600 24 7287 25 9651 27 2634 28 6266 30 0579 30 8093 31 5795 32 3690 33 1782 34 0077 • 30076 Public Works Inspector II 600 24 7287 25 9651 27 2634 28 6266 30 0579 30 8093 31 5795 32 3690 33 1782 34 0077 • 30013 Sr Engineenng Technician 600 24 7287 25 9651 27 2634 28 6266 30 0579 30 8093 31 5795 32 3690 33 1782 34 0077 • 30066 Construction/Maintenance Inspector 580 23 3852 24 5545 25 7822 27 0713 28 4249 29 1355 29 8639 30 6105 31 3758 32 1602 • 30006 Public Works Inspector I 580 23 3852 24 5545 25 7822 27 0713 28 4249 29 1355 29 8639 30 6105 31 3758 32 1602 • 30011 Accountant I 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30080 Accounting Technician II 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30008 Building Inspector II 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30009 Building Permit Specialist II 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30068 Economic Development Technician II 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30012 Code Compliance Officer II 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 301790 30 9335 31 7068 • 30041 GIS Technician 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • • 30073 Information Systems Analyst 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30075 Landscape Inspector II 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30010 Planning Technician 560 23 0556 24 2084 25 4188. 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30071 Public Art Coordinator 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30044 Sr Human Resources Technician 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • Deputy City Clerk 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 20044 Secretary to the City Council 500 22 2695 23 3830 24 5522 25 7798 27 0688 27 7455 28 4391 291501 29 8789 30 6259 • 20024 Secretary to the City Manager 500 22 2695 23 3830 24 5522 25 7798 27 0688 27 7455 28 4391 29 1501 29 8789 30 6259 • 20045 Secretary to the Executive Dir 500 22 2695 23 3830 24 5522 25 7798 27 0688 27 7455 28 4391 29 1501 29 8789 30 6259 • 30015 Building Inspector I 480 20 7062 21 7415 22 8286 23 9700 25 1685 25 7977 26 4426 27 1037 27 7813 28 4758 • 30047 Economic Development Technician I 480 20 7062 21 7415 22 8286 23 9700 25 1685 25 7977 26 4426 27 1037 27 7813 28 4758 • 30014 Code Compliance Officer I 480 20 7062 21 7415 22 8286 23 9700 25 1685 25 7977 26 4426 27 1037 27 7813 28 4758 • • 30056 Information Systems Technician 480 20 7062 21 7415 22 8286 23 9700 25 1685 25 7977 26 4426 27 1037 27 7813 28 4758 • 30045 Landscape Inspector I 480 20 7062 21 7415.22 8286 23 9700 25 1685 25 7977 26 4426 27 1037 27 7813 28 4758 • Building Maintenance Supervisor 480 20 7062 21 7415 22 8286 23 9700 25 1685 25 7977 26 4426 27 1037 27 7813 28 4758 • 30016 Engineenng Technician II 470 20 5034 21 5286 22 6050 23 7353 24 9221 25 5452 26 1838 26 8384 27 5094 28 1971 • 30081 Traffic Signal Technician II 470 20 5034 21 5286 22 6050 23 7353 24 9221 25 5452 26 1838 26 8384 27 5094 28 1971 • 30019 Accounting Technician I 460 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947 26 4396 27 1006 27 7781 • 30072 Business License Technician 460 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947 26 4396 27 1006 27 7781 • 30074 Housing Programs Technician 460 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947 26 4396 27 1006 27 7781 • • Page 8-13 • • CITY OF PALM DESERT Resolution 05-_ • SALARY SCHEDULE FY 2005-2006 • Effective 7/01/05-6/30/06 • w a • 30018 Human Resources Technician 460 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947 26 4396 27 1006 27 7781 • 30025 Mechanic II 460 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947 26 4396 27 1006 27 7781 • 30077 Public Arts Technician 460 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947 26 4396 27 1006 27 7781 • 30059 RDA Finance Technician 460 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947 26 4396 27 1006 27 7781 • Recycling Technician 460 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947 26 4396 27 1006 27 7781 • 30020 Administrative Secretary 440 19 9203 20 9163 21 9621 23 0602 24 2132 24 8185 25 4390 26 0750 26 7269 27 3951 • 30083 Capital Improvement Projects Technician 440 19 9203 20 9163 21 9621 23 0602 24 2132 24 8185 25 4390 26 0750 26 7269 27 3951 • 30048 Records Technician 440 19 9203 20 9163 21 9621 23 0602 24 2132 24 8185 25 4390 26 0750 26 7269 27 3951 • 30024 Building Maintenance Coord 420 18 9653 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 • 30023 Building Permit Specialist 420 18 9653 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 • 30064 Code Compliiance Technician 420 18 9653 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 • 30005 Engineenng Technician I 420 18 9653 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 • • 30053 Equipment Operator II 420 18 9653 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 • 30021 Senior Maintenance Worker 420 18 9653 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 • Building and Safety Technician 420 18 9653 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 • 30052 Equipment Operator I 400 18 0815 18 9856 19 9349 20 9316 21 9782 22 5277 23 0909 23 6682 24 2599 24 8664 • 30026 Senior Office Assistant 380 17 1989 18 0588 18 9617 19 9098 20 9053 21 4279 21 9636 22 5127 23 0755 23 6524 • 30029 Maintenance Worker II 370 16 7904 17 6299 18 5114 19 4370 20 4089 20 9191 21 4421 21 9782 22 5277 23 0909 • 30027 Accounting Assistant II 360 16 3791 17 1981 18 0580 18 9609 19 9089 20 4066 20 9168 21 4397 21 9757 22 5251 • 30051 Receptionist 360 16 3791 17 1981 18 0580 18 9609 19 9089 20 4066 20 9168 21 4397 21 9757 22 5251 • 30028 Mechanic I 340 16 0747 16 8784 17 7223 18 6084 19 5388 20 0273 20 5280 21 0412 21 5672 22 1064 • 30031 Custodian II 300 15 6100 16 3905 17 2100 18 0705 18 9740 19 4484 19 9346 20 4330 20 9438 21 4674 • 30030 Office Assistant II 300 15 6100 16 3905 17 2100 18 0705 18 9740 19 4484 19 9346 20 4330 20 9438 21 4674 • • 30036 Maintenance Worker I 240 14 2747 14 9884 15 7378 16 5247 17 3509 17 7847 18 2293 18 6850 19 1521 19 6309 • 30034 Custodian I 230 14 0717 14 7753 15 5141 16 2898 17 1043 17 5319 17 9702 18 4195 18 8800 19 3520 • 30035 Office Assistant I 230 14 0717 14 7753 15 5141 16 2898 17 1043 17 5319 17 9702 18 4195 18 8800 19 3520 • Intern Human Resources Director 60 62 5000 • • • • • • • Page 8-14 • • • • • • Redevelopment Agency Staff Time Allocation • 2003-2004 • _ • City Clerk 75,686 48 • City Manager 271,801 39 Community Services 128,520 86 • Finance 193,994 42 • Human Resources 42,026 66 Information Systems 54,095 10 • Risk Management 4,192 69 • Public Works 92,121 18 Developmental Services 15,009 55 • Planning 103,473 14 • $ 980,921 46 • a J 'tdF l+it'"'J "` v • Il 58" 'U:.CEls1�a�M1413t5`! i-a` r"y^-vs.: 9 1 . i.c: • Redevelopment $ 39,907 22 • Net Reimbursement to City $ 941,014.24 • • City Clerk 3,784 32 • City Manager 43,909 59 Community Services 5,613 97 • Finance 19,399 44 • Human Resources 2,101 33 Information Systems 2,704 75 • Risk Management 209 63 • Public Works 8,447 11 Developmental Services 750 48 • Planning 18,948 21 • Redevelopment 221,572 22 • $ 327,441 07 • Net Amount Charged to Redevelopment $ 613,573.17 • Note Amount allocated between City, Redevelopment and Housing is based on • actual time spent each year on projects related to Redevelopment and Housing • • • • • • • • • Prepared By • Veronica Tapia • Page 8-15 • • CITY OF PALM DESERT • FINANCE DEPARTMENT • STAFF REPORT • • • To: Honorable Mayor and Members of the City Council From: Paul S Gibson, Director of Finance/City Treasurer • Date: June 7, 2005 • Subject: OUT OF STATE TRAVEL IN FY 2005-2006 BUDGET • The FY 2005/2006 budget,as presented, includes out-of-state travel for the departments listed below • The tnps are for attendance at national conferences of professional organizations of which the City or • department head is a member • 1 Department Organization ( Destination Attendee • • City Council National League Washington, D C Council • (Trips for hearings) ICSC Las Vegas, NV Council • US Mayors Conf Washington, D C. Mayor • Community Services National League Washington, DC ACM and Sr Mgmt Analyst • National League Charlotte, NC ACM and Sr Mgmt Analyst • IFEA San Antonio, TX Sr Management Analyst • Nat'l Community Texas Sr Management Analyst Development Assn • Aspen Accord Sweden Director i • Conference Development APWA Peoria, IL Director/ACM/City Engineer 1 • Services/Public ICMA I Minneapolis, MN ACM • Works ITE I Kalispell, MT Transportation Engineer • NCUTCD/TRB ( Arlington, VA City Engineer • NCUTCD/TRB l Kansas City, MO City Engineer CLSA Lake Tahoe, NV Senior Engineer • ISA Pittsburgh, PA Landscape Manager • Autodesk I Las Vegas, NV Engineenng Technician • IIA i Tampa Bay, FL Landscape Manager ITE I Melbourne, Australia City Engineer • Risk Manager AlHce I Chicago, IL Risk Manager • City Clerk IIMC Whistler, BC City Clerk • NLCAC Washington, DC ACM Comm Sery • Redevelopment ICSC Las Vegas, NV ACM/Director/Manager • Finance HUG Conference Lake Buena Vista, FL Director and IS Manager • GIOA Las Vegas, NV Director and Dep Treasurer • (-Building & Safety ' ICC (ABM) Detroit, MI Director � • HUG Conference Lake Buena Vista, FL Director i • IAPMO (ABM) Albuquerque, NM Bldg Inspection Mgr • 1 AIPP 'AAPAC I Milwaukee, WI j Public Art Coordinator • 8-16 • • • City of Palm Desert Glossary of Finance and Budget Terms • Accounting System. The total set of records and procedures which are • used to record, classify, and report information on • the financial status and operations of any entity • Activity: A specific unit of work or service performed III • Approprations' An authorization made by the City Council which • permits officials to incur obligations against and to • make expenditures of governmental resources. Appropriations are usually made for fixed • amounts and are typically granted for a one year • period • Appropriations Ordinance' The official enactments by the City Council • establishing the legal authority for the City • officials to obligate and expend resources. Assessed Valuation: The estimated value placed upon real and • personal property by the County Assessor as the • basis for levying property taxes i Assets: Property owned by the City which has monetary values III • Audit. A systematic examination of resource utilization • concluding in a written report. It is a test of managements internal accounting controls and is II intended to: • - ascertain whether financial statements fairly • present Financial positions and results of operations; • - test whether transactions have been legally • performed, • - identify areas for possible improvements in • accounting practices and procedures, - ascertain whether transactions have been • recorded accurately and consistently, and, • - ascertain the managerial conduct of officials • responsible for governmental resources Balance Sheet: A statement purporting to present the financial • position of an entity by disclosing its assets, • liabilities, and fund equities as of a specific date. • Under varying circumstances, assets are carved at Alower of cost or market, A cost less allowance • for depreciation, etc. • Base Budget On going expense for personnel, contractual • services, and the replacement of supplies and • equipment required to maintain service levels previously authonzed by the City • • Paee 8-17 C City of Palm Desert Glossary of Finance and Budget Terms r' Bond (Debt Instrument) A written promise to pay (debt) a specified sum of • money (called principal or face value) at a specified future date (called maturity date) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long-term debt to pay for C specific capital expenditures • Budget (Operating). A plan of financial operation embodying an C estimate of proposed expenditures for a given period (typically a fiscal year) and the proposed 1 means of Financing them (revenue estimates) The term is also sometimes used to denote the • officially approved expenditure ceilings under which the City and its departments operate • C Budget Calendar. The schedule of key dates or milestones which C the City follows in the preparation and adoption of C the budget Budget Message. A general discussion of the proposed budget (City Managers) presented in writing as a part of, or supplement C to, the budget document The budget message C explains principal budget issues against the C background of financial experience in recent years and presents recommendations made by the City Manager C Capital Assets. Assets of significant value and having a useful life of more than one year Capital assets are also called fixed assets. C Capital Budget: A plan of proposed capital expenditures and the means of financing them The capital budget is enacted as part of the City's consolidated budget C which includes both operating and capital outlays, and is based on a capital improvement program C (CIP) Capital Improvement A plan for capital expenditures to be incurred Program. each year over a period of ten future years setting forth each capital project, the amount to be expended in each year, and the method of financing those expenditures. Capital Outlays' Expenditures for the acquisition of capital assets. C Includes the cost of land, buildings, permanent C improvements, machinery, large tools, rolling and stationary equipment. C C Paee 8-18 C • • • City of Palm Desert Glossary of Finance and Budget Terms • Capital Projects: Projects which purchase or construct capital • assets Typically a capital project encompasses • a purchase of land and/or the construction of a • building or facility • Capital Projects Fund: Used to account for financial resources used for • the acquisition or construction of major capital • facilities (other than those financed by Proprietary • Funds). • Certificate of Deposit A negotiable or non-negotiable receipt for monies • deposited in a bank or financial institution for a • specified period for a specified rate of interest. • Commodities. Items of expenditure (in the operating budget) • which after use, are consumed or show a material • change in their physical condition, and which are • generally of limited value and are characterized by rapid depreciation Office supplies and motor • fuel are examples of commodities. • Contingency A budgetary reserve set aside for emergencies or • unforeseen expenditures not otherwise budgeted for • • Contractual Services Are items of expenditure for services the City • receives from an internal service fund or an outside company. Utilities, rent, and maintenance • service agreements are examples of contractual • services • Debt Service Payment of interest and repayment of principal to • holders of the City's debt instruments • Debt Service Fund Used to account for the accumulation of • resources for and payment of general long-term • debt • Deficit (1) The excess of an entity=s liabilities over its • assets • (See Fund Balance). (2) The excess of expenditures or expenses over • revenues during a single accounting period. • Depreciation' (1) Expiration in the service life of capital assets • attributable to wear and tear, deterioration, action • of the physical elements, inadequacy or obsolescence. • (2) That portion of the cost of a capital asset • which is charged as an expense during a • particular period • • Page 8-19 C C City of Palm Desert Glossary of Finance and Budget Terms C Encumbrances: Obligations in the form of purchase orders or C contact commitments which are chargeable to an appropriation and for which a part of the C appropriation is reserved. They cease to be encumbrances when paid or when an actual liability is set up Enterprise Fund: Separate financial accounting used for • government operations that are financed and c operated in a manner similar to business • enterprises, and where the intent of the governing _ body is that the costs (expenses, including depreciation) of providing goods or services to the C general public be financed or recovered primarily through user charges, or where the governing • body has decided that periodic determination of C net income is appropriate for capital maintenance, • public policy, management control, or other purposes. Examples if Enterprise Funds are those used for utilities and transit systems. C Expenditures' Where accounts are kept on the accrual or modified accrual basis of accounting, the cost of goods received or services rendered whether cash payments have been made or not. Where C accounts are kept on a cash basis, expenditures C are recognized only when the cash payments for C the above purposes are made. Fiscal Year The twelve month period beginning July 1st and C ending the following June 30th. C C Fixed Charges: Are items of expenditure for services rendered by C internal operations of the City. Rental of City equipment, computer services, building rental, indirect operating expenses and depreciation are examples of fixed charges. Full Faith and Credit A pledge of the Cities taxing power of a government to repay debt obligations (typically C used in reference to General Obligation Bonds or tax supported debt) Fund. An independent fiscal and accounting entity with C a self-balancing set of accounts recording cash A and/or other resources together with all related liabilities, obligations, reserves, and equities C which are segregated for the purpose of carrying C on specific activities or attaining certain C objectives. C Page 8-20 • • • City of Palm Desert Glossary of Finance and Budget Terms • Fund Balance. The excess of an entities assets over its liabilities • A negative fund balance sometimes is called a • deficit • General Fund. The fund supported by taxes, fees, and other • revenues that may be used for any lawful • purpose The general fund accounts for afl • financial resources except those required to be • accounted for in another fund. • General Obligation Bonds: When the City pledges in full faith and credit to • the repayment of the bonds it issues, then those • bonds are general obligation (G.O.) Bonds. Sometimes the term is also used to refer to bonds • which are to be repaid from taxes and other • general revenues. In California, G O. bonds must • be authorized by public referenda with two-thirds voter approval.• Intergovernmental Grants. A contribution of assets (usually cash) by on • governmental unit or other organization to • another. Typically, these contributions are made • to local governments from the State and Federal governments Grants are usually made for • specified purposes. • 411 Object of Expenditure Expenditure classification based upon the types or categones of goods and services purchased. • Typical objects and expenditures include. • -personnel services (salaries and wages); • -contractual services (utilities, maintenance contract, travel) • -commodities (supplies) • -fixed charges (rental of City equipment, City • building rental); and • -capital outlays. • Operating Funds: Resources derived from recurring revenue • sources used to finance ongoing operating • expenditures and pay-as-you-go capital projects. • Performance Measurers: Specific quantitative measurers of work • performed within an activity or program (e.g., total • miles of streets cleaned). Also, a specific quantitative measure of results obtained through • a program or activity (e g , reduced incidence of • vandalism due to new street lighting program) • • • • Page 8-21 • • City of Palm Desert Glossary of Finance and Budget Terms • Personnel Services. Items of expenditures in the operating budget for • salaries and wages paid for services performed • by City employees the incidental fringe benefit • cost associated with City employment, and • amounts paid to outside firms, consultants, or individuals for contract personnel services. • • Rating. The creditworthiness of a city is evaluated by independent agencies • • Reserve An account used to indicate that a portion of fund • equity is legally restncted for a specific purpose, • or set aside for emergencies or unforeseen expenditures not otherwise budgeted for. • Reserve accounts can also be used to earmark a • portion of fund balance to indicate that it is not • appropriate for expenditures. • Resources' Total dollars available for appropriations including • estimated revenues, fund transfers and beginning • fund balances • • Revenue The term designates an increase to a fund=s • assets which* • -does not increase a liability (e g. proceeds from a • loan), -does not represent a repayment of an • expenditure already made, • - does not represent a cancellation of certain • liabilities, and - does not represent an increase in contributed • capital • Revenue Bonds. When a government issues bonds which do not • pledge the full faith and credit of the jurisdiction, it • issues limited liability revenue bonds Typically, • pledges are made to dedicate one specific • revenue source to repay these bonds In addition to a pledge of revenues, such bonds sometimes • may be secured by a lien against property In • Santa Ana, revenues are typically derived form • rates charged for utilities • Revenue Estimate: A formal estimate of how much revenue will be • earned from a specific revenue source for some • future period; typically a future fiscal year • • • Page 8-22 0 • • • City of Palm Desert Glossary of Finance and Budget Terms • Source of Revenue: Revenues are classified according to their source • or point of ongin • Special Revenue Fund. Used to account for the proceeds of special • revenue sources that are restricted by law (or • administrative action) to expenditures for specific • purposes • Unit Cost The cost required to produce a specific product or • unit of service (e.g. the cost to purify one thousand • gallons of water) • User Charges (also The payment of a fee for direct receipt of a public • Known as User Fees) service by the party benefitting from the service. • • Y-Rating: Designates a position which salary has been • frozen at a specific salary graded step until the position fits into a lower salary grade. • • Yield. The rate earned on an investment based on the • price paid. • • • • • • • • • • • • • • • • • II III III Page 8-23 .. ` °°~ CIIV 0f P111 1 0ESERI �ittV.�,r, 73-510 FRED WARING DRIVE i rot 61� PALM DESERT, CALIFORNIA 92260-2578 Wet TEL 760 346-0611 •. Z oi TI w •' FAX 760 340-0574 „ y-5� info@palm-desert org NOTICE OF JOINT STUDY SESSION OF THE PALM DESERT CITY COUNCIL, PALM DESERT REDEVELOPMENT AGENCY, AND PALM DESERT HOUSING AUTHORITY NOTICE IS HEREBY GIVEN that the Palm Desert City Council, Palm Desert Redevelopment Agency, and Palm Desert Housing Authority will convene for a Joint Study Session on Friday, February 17, 2006, at 10:00 a.m. in the Administrative Services Conference Room of the Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert, California 92260. Said Study Session will be for the purpose of reviewing the status of projects budgeted for Fiscal Year 2005/06 and their relation to the proposed budget for Fiscal Year 2006/07. A HELLE D KLASS N, CITY CLERK CITY OF PALM DESERT, CALIFORNIA FEBRUARY 10, 2006 NO ACTION WILL BE TAKEN AT THE STUDY SESSION PURPOSE OF THE STUDY SESSION IS INFORMATION ONLY ,}mmaoumnmrnu . ��—�• City of Palm Desert tro Office of the City Manager 'Airs UV/ 4/7 AZ s &SII MEMORANDUM To Honorable Mayor and Members of the City Council From Carlos L Ortega, City Manager Date• January 25, 2005 Subject : Project Status Reports for the Fiscal Year 2005/2006 Attached are the annual reports submitted by each department outlining the projects completed and projects in progress. The first scheduled budget session to review progress made in FY 2005/2006 is scheduled for February 14, 2006, from 2 00 p m to 4.00 p m in the Administrative Conference Room All department heads will be in attendance to answer any questions you might have Lir . Carlos L 0 -ga City Manager CLO.kr Attachments cc Homer Croy Chief Ignacio Otero Rachelle Klassen Sheila Gilligan Lt Steve Thetford Pat Conlon Justin McCarthy Luis Espinoza Stephen Aryan Dave Erwin Dave Yrigoyen Amir Hamidzadeh Paul Gibson Phil Drell s Table of Contents Project & Programs Status Reports FY 2005/2006 Introduction and Overview Carlos L Ortega, City Manager Current Year Financial Review Outlook FY 2006/07 Paul Gibson, Finance Director Departments and Divisions Pages Police/Public Safety Programs 1-2 City Manager/Special Projects .. . . . . . . . 3-5 Community Services Administrative . . . . . . . 6-7 City Clerk . . . .. . . 8-9 Human Resources ... . . . . . .. . 10-11 Marketing ... . . . . . . . . 12-17 Public Art Department . . .. . . . . .. . 18-20 Special Events and Legislation . ... 21-24 Special Programs . . 25-32 Visitor Information Center 33-36 Development Services Administrative/Risk Management.. . . . . . 37-40 Parks. . . .. . . 41-44 Planning . . . ... . . 45 Public Works . . 46-48 Information Systems Projects 49-50 Redevelopment Agency RDA Projects, Business Support/Economic Development, Housing Programs .. 51-64 PALM DESERT POLICE TMENT \ • Served by the Riverssii�ounSheriffs Department e.W , FOLI(E! Bob Doyle, Sheriff- Coroner Bob Doyle,Sheriff-Coroner January 20, 2006 TO: City of Palm Desert City Council Via:Paul Gibson-Director of Finance FROM: Lieutenant Steve Thetford SUBJECT: Project Status Report/Public Safety Programs Average Patrol Services: Basic Patrol service level is responsible for primary response to calls for law enforcement service with in the City of Palm Desert 176 4 supported hours per day, approximate equivalent to thirty (36) Deputy Sheriff positions @ 1,780 annual productive hours. No budget adjustments required Traffic Enforcement Team: Dedicated traffic enforcement unit (eight Deputy Sheriff positions) with primary responsibility of traffic collision investigation and traffic law enforcement No budget adjustments required Motorcycle Enforcement Program: Dedicated Motorcycle Enforcement unit (one Sergeant and four Deputy Sheriff Positions) with primary responsibility of enforcement of traffic laws with rapid collision response ability The police motorcycles are city owned vehicles that were acquired though previous grant funding The City provides the funding for the fuel and maintenance of these vehicles. No budget adjustments required Special Enforcement Teams(T-400 & CCAT): Dedicated Special Enforcement Teams (T-400 and CCAT) actively patrol the city's business and residential districts, working both patrol and investigative functions The T- 400 team works on defined problems within the city via high intensity bicycle patrol or plain-clothes enforcement as a supplement to the existing patrol force The City also funds one CCAT member who works on a team with members from the Cities of Indian Wells and Rancho Mirage CCAT and Burglary Suppression units. They are responsible for identifying active criminals who have the potential of being prosecuted under the three strikes law CCAT identifies their targets via crime pattern analysis, intelligence gathering, criminal investigation follow up, and surveillance No budget adjustments required 1 1 Community Oriented Policing Officer: The dedicated Community Oriented Policing Officer (COP) directs the Neighborhood Watch program, the Crime Free Multi-Housing Program, and provides Crime Prevention training to the commercial and residential communities within the city The COP officer is responsible for the review and law enforcement response to the Environmental Impact Reports that are submitted regarding proposed land improvements. The COP Officer is also the Palm Desert Police liaison to the newly formed Citizen's on Patrol Program. No budget adjustments required School Resource Officer Program: Two School Resource Officers (SRO) are dedicated to this assignment The SROs are responsible for law enforcement functions related to the schools while working with school administration The SROs conduct follow up investigation and provide intelligence in cases where juveniles are involved The SROs are very active in the school programs such as, but not limited to, Red Ribbon Week, Stranger Danger Program, Internet Safety for Kids, Career Day Presentations, Healthy Cities Committee (promoting bicycle safety with emphasis on bicycle helmets), Bicycle Rodeos, Police Athletics League, the Palm Desert Cadet program, and the Youth Court. No budget adjustments required Dedicated Sheriff's Lieutenant: The dedicated lieutenant is responsible for the all law enforcement matters for the Palm Desert Police Department acting as the city's Assistant Chief of Police under the Station Commander (Chief of Police) No budget adjustments required Police Sub-Stations: Two CSO I's are dedicated to this assignment. The city of Palm Desert funds and supports the Palm Desert Police sub-stations. These Palm Desert Police Northeast Sub-Station is open to the public Monday thru Saturday, from 9.00 A.M-5.00 P.M. The Sub-Stations are operated by Community Service Officers who can assist the general public in addressing many of their concerns For example, the Community Service Officers provide directions for person(s) who need assistance, document minor theft reports, sign off minor traffic related violations (ie. helmet violations), conduct background checks for massage licensing and assist with the Department Website inquiry responses No budget adjustments required P 2 2 CITY OF PALM DESERT tinO e i CITY MANAGER'S OFFICE b-,► t1 • �'� 3` •` INTEROFFICE MEMORANDUM To: Paul S. Gibson, Director of Finance From: Stephen Y. Aryan, Assistant to the City Manager Date: January 20, 2006 Subject: Mid-Year Budget Adjustments I wish to thank you and your staff for all the assistance provided to the City Manager's Office in completing our mid-year budget adjustment and program/project status reports Please find below detailed information concerning this subject matter. Should you have and questions or comments, please contact me. Again, thank you for your assistance MID-YEAR BUDGET ADJUSTMENTS City Manager's Office The following adjustments to the City Manager's budget are necessary to continue with energy management activities this office is undertaking Please note that if program funding were available in March 2006, then the separate Office of Energy Management would be activated. Account Amount Description Professional -Other $28,000 Related to expenditures associated with Ted (110-4130-411 30-90) Flanigan's contract Conference/Seminars $9,000 Related to (1) expenses associated with Staff and City (110-4130-411.31-20) Councilmember travel to San Francisco to attend Public Utilities Commission meetings, (2) local hotel accommodation for Energy Group Members, and (3) travel costs to Colorado for Staff and Ted Flanigan to attend the As en Accord TOTAL ADJUSTMENT $37,000 st9 re— Ste• en Y. an Assistant to the City anager cc: Carlos L. Ortega, City Manager Luis Espinoza, Assistant Finance Director 3 ��. CITY OF PALM DESERT 1 i CITY MANAGER'S OFFICE '•• t- 4;4 INTEROFFICE MEMORANDUM To: Paul S. Gibson, Director of Finance From: Stephen Y. Aryan, Assistant to the City Manager Date: January 20, 2006 Subject: Project Status Reports PROJECT STATUS REPORTS Mesa View Fire Station The Mesa View Fire Station has experienced some delays, primarily to changes related to the roof design. Staff will be in discussion with the contractor concerning the remaining balance of days not attributable to the roof modification. The new estimated completion date, provided by the contractor, is March 2006 Sister Cities Committee In an effort to enhance the outreach of the Sister Cities program into the community, the City Council and the Committee resolved to re-organize the Sister Cities Committee as a separate 501 (c)(3)tax-exempt, non-profit organization. The law firm of Green, de Bortnowsky & Quintanilla has assisted the Committee in the 501 (c)(3) application,process, on a pro-bono basis. The Committee has approved and submitted its Articles of Incorporation to the law firm, for submission to the Secretary of State Once this document is submitted, the next critical path is the development of the Committee's bylaws Generally, the Bylaws define the rights and obligations of the corporation's officers, directors and members and the standard procedures for conducting meetings and making policy. The Committee met on January 19, 2006, for its initial review of the Draft Bylaws In the coming months the Committee will continue its review and hopes to ratify the Bylaws by or before June 2006 Staff is also working with the committee in devising a contractual agreement, similar to one shared by the Historical Society, for public funding. Stephen Y. Aryan Assistant to the City M nager cc Carlos L. Ortega, City Manager Sheila R Gilligan, Assistant City Manager for Community Services Luis Espinoza, Assistant Finance Director 4 , CITY OF PALM DESERT Sf "AP/ fi OFFICE OF THE CITY MANAGER r,. �,� 'H, ?% ai4 MEMORANDUM TO: CARLOS ORTEGA, CITY MANAGER FROM: PAT CONLON, SPECIAL PROJECTS ADMINISTRATOR DATE: JANUARY 20, 2006 SUBJECT: PROJECT STATUS REPORT MID-YEAR FY 2005-2006 Coachella Valley Animal Campus Completed 1/16/06 Frank Sinatra Utility Undergroundinq Completed 1/10/06 Palm Desert Highlands Utility Undergroundinq Assessment District— 125 homes Status Out to re-bid due to only one bid received and over budget It is anticipated that this will go to the City Council with bid results and authorization to send out ballots on March 23, 2006. Palm Desert Partnership 30/30 Energy Conservation Plan Status In draft form waiting for utility review and recommendations Set for introduction to Executive Committee on February 7, 2006 It is anticipated that an update and report on the status of the PUC application will go to the City Council on March 23, 2006 Pat Conlon Special Projects Administrator G tCityMprUlane Slanley$Word FllesWat ConbMPrgact status report 1 2006 doc 5 Memorandum •w _ , City of Palm Desert ':,Z try :` Office of the Assistant City Manager ice£'�"°•` Community Services Division To: Carlos L. Ortega, City Manager From: Sheila R. Gilligan, Assistant City Manager for Community Services Subject: Project Status Reports Date: January 20, 2006 Attached are the project status reports for the Community Services Division, which summarize the numerous activities the individual departments are engaged in. In addition to these reports, I emphasize the following. 1) Completion of a four-month review of the salary benefit package and the meet and confer process with the Palm Desert Employees Organization as well as non- represented employees. 2) Review of legal services. Members of this division and the Finance Director have begun the process of reviewing the City's needs as they relate to legal services and the costs thereof. We are in the middle of this review process and look forward to bringing a final report to you pnor to the budget meetings. 3) CVA review At the direction of the City Council, this division, in particular its Marketing Department, has undertaken a City-wide review of the benefits of the CVA to its businesses and hotels We have held meetings with the Marriott Desert Springs, McCallum Theatre, El Paseo Business Improvement District Board, Hampton Inn and Suites, Residence Inn, and the Courtyard by Marriott. The last part of this review process is to participate in a CVA-sponsored meeting on January 26, 2006, and to conduct our own business community event on January 31, 2006 Once this part of the process is completed, we will review information provided as well as survey results so that we can make a report to you and the City Council during the budget process for FY 2006/07 6 Memorandum to City Manager Carlos Ortega Subject: Project Status Reports January 20, 2006 Needless to say, I am very proud of the efforts of this division. While we often deal with the intangibles,which are difficult to quantify, these intangibles are nonetheless extremely important to the success of the City of Palm Desert. If you have any questions, please let me know , SHEILA R. GI L AN, A COMMUNITY RVICE (VISION SRG:mpg 2 7 . ....... CITY OF PALM DESERT COMMUNITY SERVICES DIVISION • „is ,;% ; CITY CLERK OPERATIONS INTRAOFFICE MEMORANDUM To• Sheila R Gilligan, ACM for Community Services From. City Clerk Date. January 19, 2006 Subject Department Mid-year Status Report for Fiscal Year 2005/06 City Clerk Operations + City Clerk staff becoming increasingly adept with the Questys document imaging system and its Legistream component for virtual agendas. Documents archived in 2001 have now been imported into the City Clerk's database,and indexing is being performed for ease of retrieval. Agendas are presently offered to City Council and key staff members in both a virtual and paper format. With each agenda process, staff performs ongoing tailonng of the templates and output presentation to best fit Palm Desert's needs. Currently developing standardized naming conventions for the virtual agenda packet document links. One- on-one assistance from the Information Systems Department is greatly appreciated. +Contracting with new service,Quality Code Publishing,Seattle,Washington,has provided better service and enhanced features for the public's and staffs use of Palm Desert's Municipal Code both in hard copy and for CodeOnLine. + In 2005, the City Clerk's Office' — Provided response to three, 2-inch classification folders'worth of Public Records Act Requests as well as "Contact Us"e-mails generated from the City website. A great many general requests for information from staff and the public are also handled on a daily basis on the telephone, by e- mail, or across the counter in addition to the biweekly agenda and meeting follow-up processes. (On any given day, this office answers questions on everything from Resident Cards to Voter Registration, interspersed with residents wondering what to do if they've paid their property tax twice and those who aren't yet residents but want a referral to a local realtor.) —Processed 140 new contract files in addition to ongoing and extended contracts from pnor years, with related follow-up once the contract is signed, including change orders, Public Records Act Requests, 20-day Preliminary Notices, Stop Notices, and Notices of Completion for same. Additionally, contract files are often closely related to claims administration and the contractor's indemnification of the City (see below), where the Clerk's Department works closely with Risk Management to minimize the City's exposure — Processed 18 new liability claims and/or litigation against the City, working closely with claims administrators and legal counsel to defend the City's interests against existing and potential litigation. — Welcomed a new Deputy City Clerk to the team in late September; having an additional staff member who is willing and able to share responsibilities is also a great benefit. —Contracted with Records Management Specialist Diane Gladwell to perform a Needs Assessment and develop an Action Plan for both current and future needs in the City Clerk's Office and Citywide. Staff is now studying the Needs Assessment and will provide feedback for development of the Action Plan. 8 City Clerk's FY 05/06 Project Status Report January 19, 2006 Palm Desert Public Library + Community Room Mural Project by Artist Susan Smith Evans has now been completed. This Art In Public Places project(initiated by the Library Committee)not only provides enhancement to the Community Room with welcome visual relief and interest, it includes a historical timeline for the City. + In June 2005, Palm Desert's Public Library became the first in the Coachella Valley to offer wireless Internet service,with installation of the necessary components at a cost of$25,000 It provides access for approximately 35 users at one time This offering complements the 20 hard-wired stations that receive heavy public use. +Along with services provided through participation in the County Library System, in FY 2005/06 the City is providing a $250,000 budget for additional services and materials, including. — $68,000 for staffing with part-time Events and Volunteer Coordinator, part-time Computer Instructor/Technician. Free computer classes are well attended and require a good deal of advance reservation to participate. Plans are underway to acquire 12 wireless laptops to offer additional training class opportunities in the Community Room —$12,000 for events and volunteer programs, both of which enjoy a strong following, —$45,000 for three additional hours of operation each Thursday; — $10,000 for weekly four-hour Bookmobile Service in the northeastern section of the City on Tuesdays at Joe Mann Park in Palm Desert Country Club,which enjoys around a 50-person/month door count and commensurate circulation activity. —$55,000 for additional materials purchases ($5,000 specified for Bookmobile collection), a total of$22,000 has been spent to date to keep current resources and popular titles available, — $10,000 for various equipment replacement that may be necessary during the year (e g. paperback display racks,reference brochures racks,shelving carts,receipt pnnters,cash register) • Palm Desert's Public Library is further benefited through the hard work and generosity of its Friends organization. Through their fundraising activities, of which book sales are a key element (both on-site and through Amazon.com), last year they provided $40,000 towards the purchase of materials (large pnnt and audio books, DVDs, reference materials, young adult, bestsellers,etc.), equipment,and special programs(i e ,Literacy Festival annually in April,Coachella Valley Scholars series, Summer Reading Program) + In 2005, the Palm Desert Public Library became the County System's second largest circulator (Temecula is largest). + Multi-Agency Library will celebrate its 10th anniversary in April 2006, and the City Librarian and Library Committee are thinking about what type of events or activities can be planned to celebrate this milestone Staff will provide details as soon as they are finalized. + Committee Members agree that with the increased use and rate of circulation, it is very appropnate to seriously consider providing an additional library facility to better serve the City's growing population. It is possible that State Library Grant Funds may again be available in the near future for capital facilities in areas expenencing rapid growth. Staff will be prepanng a White Paper for the FY 2006/07 Budget Process to elaborate on this request. Respectfully submitted, RACHELLE D. KLASSEN, CITY CLERK 2 9 0c - m 7111 X m i > >0 o o .0 " cp ov om mmm > > m [ Q. mmoZ mo 70 c ° 3r .CD O 35 m � =' m mc". 0) mi co - m 3 s o uai j m Ci m 5. 0m c° 2 _a 2 a ? .� 8 m a a 5' 0) 0 (nm 3co 0 m 3 0 0 ° o -�' o ::m > d 7i0 ( Cn > > -I Ca 0 Sah g o o0o � o - - ID4m2c c� 0 °os * o ° § (1'5 § S. x _ c W eD o M w. ? m a c.3 a a a f° N a p O 3 O m cco m m <CnaMoo o m o am - = rya) 3: cma -, .9 a8 � 3•� omo° eca ; n o c -. n � � �� d w m 01 m ° o xvv Qcv °) c a m m a m m m w S O * O S O X4:1 .O+ C m < Cm), Bcpcm .m-. _ a 'mm 3 d m ^ mo -9mm-) mLD v CC m (c"nN 'cm3 um oo > > > < 0m.0)m .. a � � m w a 0°i 'Z � m o o •D ' 0 cmo 0 a) °) m f° e � m 7 (- R.' B) a Obi C N O a O r...�Z M U) (o CO 0) y .. 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R. a- \ S 3 § a. 77m 0 co 0 � co \ va2 - 0 \ E 7 ) q co ¢ E $ _ , Ca 3E 2 ( { RR § • m 17 E £ � § a § $ , a 3 E 3 FCC EE a a q \ % � o 0 E % 3E � 5 3 C Q / E • - * a E2 E ¢ goo / ' ( E C % i im § 7 k) # co §_ - « , 7 E8 £ a 11)1 E § � § E § og � k 11 _.0: CITY of PALM DESERT COMMUNITY SERVICES INTEROFFICE MEMORANDUM TO: Sheila Gilligan, Assistant City Manager FROM: Kristy Kneiding, Marketing Manager DATE: January 18, 2006 SUBJECT: Project Update The following is a brief update of projects and responsibilities completed and those currently in the works for the remainder of the fiscal year. Websites: Tourism—this website has been evolving throughout the year including adding an e-commerce page for web visitors to purchase Palm Desert merchandise online. This site's usability also was improved and distinctions are being made between this site (tourism focus)and the e-gov site (city business). E-Gov— Currently undergoing a complete renovation including everything from content and design to functionality. Sister Cities—Assisted in the creation and development of a Sister Cities Golf Tournament micro website. BrightSide Newsletter: Continue to coordinate the writing, design, and production of the newsletter. It has been consistently delivered to residents prior to the first of each month and within budget. Still have issues with the post office and are constantly in touch with them Special Edition- in October produced a special edition of the newsletter, providing earthquake preparedness and safety information. Annual Calendar: Coordinated photography, design, production, and printing of the Calendar. They were delivered to residents in December and within budget. Online Photography: Continue to subscribe to Lynx, the online photography service. The majority of photos used for promotion and design are scanned and placed on a "website" that is password protected. Costs associated with this service is covered under the News Bureau photography budget. 12 Media Production & Tourism Advertising Commercial: Created a 30-second television commercial promoting Palm Desert and its Cooks, Rocks, Dazzles, and Swings campaign. It will air on a regional cable network— San Diego, Orange and LA Counties from February through June. Funds for this are available in the Advertising budget. Ad Campaign: Continue to use the Cooks, Rocks, Dazzles, and Swings campaign. It has been extremely effective and well received. The ads appear in local, regional, and national periodicals targeting our various demographics Participated in a very successful summer co-op campaign with the Marriott Desert Springs Bus Shelters: Continue to use bus shelters and airport pillar wraps in Palm Springs as a way to promote Palm Desert to the local visitor. We have nine shelters in Palm Springs and four pillar wraps at the airport. Funds for this program are covered in the Advertising budget. Virtual Tour Video: This year, in time for the Visitor Center Grand opening, we completed a 6-minute Tour Palm Desert DVD. It is distributed with Vacation Guides through the Visitor Center With the footage available, we are in the process of creating a two-minute version for use on the tourism website It will replace a video that is several years old. Funds are available in the News Bureau budget. Special Event Advertising & Promotion Joey English Radio Show: Continue to sponsor Joey's radio show The City receives weekly mentions and interviews about events and local happenings. Funds for the sponsorship are in the News Bureau budget. Fourth of July: Publicized the fireworks show and entertainment. Created radio and print advertisements and bus shelter posters. Coordinate media coverage at the event. Summer of Fun: Created and placed radio and print advertisements for each of the Summer of Fun concerts and movies. Publicized each week's event with press releases, media advisories, and public service announcements Worked with KDES who performed live remotes and give-a-ways prior to the movies. Ad schedules are completed for this year's senes and the design of ads will begin as soon as the entertainment/movies are confirmed. Also will produce fans with the season line up for distribution at each event. 13 Veterans' Day: Promoted the event via publicity. Worked with a photographer to document the day. Student Art & Essay Contest: Upon announcement, will design an advertisement featuring winners and run a media schedule in The Desert Sun. Will seek local publicity for the event and the winners. Costs are covered in the Advertising budget. Hopalong Cassidy Home Tour: Worked with the Historical Society and homeowner to publicize and photograph the Hopalong Cassidy open house. The event was extremely well attended, with many others requesting a second viewing. Bob Hope Classic Ladies Luncheon: Designed invitations for the event. Athena Awards: Designed print ads, invitation, and program Publicized the event through various media. Holiday Tree Lighting: Created advertisements for the event Hired photographer and assisted with media coverage. Visitor Center Projects Grand Opening Event: Assisted in the coordination and preparation of the Grand Opening. Designed invitations, a post card, and radio and print advertisements inviting residents to the event. Dine Out Initiative: Entered into an agreement with Palm Springs Life for a "Dine out" initiative. Assisted them in updating the dining guide and they will produce one for Palm Desert magazine, exclusively for Palm Desert restaurants. The Visitor Center will have extra guides to distribute. Menu lights with Palm Desert logo will be available for distribution. The campaign will start running at the end of January. Funds for this project were included in the Advertising budget Vacation & Relocation Guides: Finalized the design and oversaw the printing of these two promotional pieces which were debuted in time for the Visitor Center grand opening. They have been very well received. Holiday Shopping Ads: Created print and radio advertisements promoting holiday shopping at the Visitor Center. They were effective in bringing people to the Center and increasing its visibility. Funds were included in the Advertising budget. 14 Visitor Center Collateral: Currently working on a rack card promoting the new Visitor Center to be distributed at locations throughout the Valley, including the airport. Also working on the creation of a LEED brochure highlighting the uniqueness and energy-efficiency of the new Center. Funds are covered in the Advertising budget. Art In Public Places Community Gallery: Continue to promote the Community Gallery at the Visitor Center through publicity opportunities. Docent Guided Art Tours: Continue to promote this once-a-month event through several media outlets. This program has been very well received and is growing in popularity. Art & Architecture Brochure: Assisted in editing this brochure. Miscellaneous Palm Springs Desert Resorts CVA: Coordinating research effort to determine the value of the CVA to Palm Desert and its businesses Meeting with all convention hotels. Wrote and distributed a survey to all Palm Desert CVA member businesses requesting feedback. Also attending workshops and marketing research meetings being held by the CVA Will have a report ready by mid February. Marketing Committee: The Marketing Committee continues to be beneficial, offering advice and extending expertise in various areas, especially in determining the value of requested sponsorships and marketing efforts. Recycle Binney: This recycling campaign has been very successful. Finalized the Recycle Grab video game and coloring book. Spanish Binney is being advertised on Univision Television Mascot Recycle Binney has made several appearances including the Visitor Center Grand Opening. Now working on three more television commercials. Funds for these projects are coming out of the Recycling Fund. 15 Sponsored Events Served as liaison to several events the City has sponsored Art of Food &Wine: Currently creating an image for the event and beginning to organize a website for promotion of the event. Beginning to organize promotion of the event. Serving on the golf tournament committee and working with Full Gallop Marketing on the Friday night concert on Desert Willow's driving range. Meeting with publishers for program production and media sponsorships. Attending all planning meetings. Palm Springs International Film Festival: Worked closely with the Film Festival for fulfillment of their sponsorship promises. Provided vacation guides and promotional materials to be displayed at their media and hospitality tents; coordinated free community screenings (February 9), and provided ads and photos for promotional opportunities. Fashion Week: Continue to meet with Palm Springs Life regarding this event. Currently working with them on press conference for the announcement of the City's sponsorship and renowned designer who has committed to the show. Samsung World Championship: In communication with Bighorn's Marketing Director regarding funding of this tournament and additional promotional opportunities Other Department Projects Public Works: Continue to be of assistance in writing and distributing traffic advisories including the upcoming closure of Portola at the wash. Nuisance Water Brochure: Wrote and created a brochure for distribution in neighborhoods that have a nuisance water problem. Finance Book Covers: Worked with Paul and Luis to design and pnnt these covers. Desert Willow Advertising & Promotion: Assist Director of Sales with local and regional advertising and promotional opportunities. Promote Desert Willow's outdoor concert senes. 16 Fox Sports West Bay Area: Palm Desert and Desert Willow had the opportunity to air commercials in this area at a significantly reduced price. Funds were available in the Advertising budget. Travel Channel: Worked with Mike Osgood on script and background information required for this opportunity Dollars ($14,000) were appropriated to the Advertising budget for this feature. They are currently in the production phase and it is scheduled to air early fall Lexus Team Challenge: Working with Darrell Rutter of the Management Group, promoters of the Lexus Golf Tournament. Both Desert Willow and the City will have a 30-second commercial airing on Fox Sports West In addition, the City and Desert Willow benefited from commercials airing in Chicago (at no charge) due to a qualifying team from that area. Budget Update A mid-year adjustment is being requested for advertising services Retainer fees in approved contract were increased after budget was approved in July. In all other accounts, both the News Bureau and Advertising/Promotion budgets are on target for this fiscal year. f , Knsty Kneiding Marketing Manager ��JJJ 17 FY 2005/06 Project Status Report for Public Art Department Prepared by: Richard Twedt Public Arts Manager Dated : January 17, 2006 18 Project Summaries 2005/06 1. The Art & Architecture catalog This new catalog will feature selected works from our permanent public art collection and current and previous El Paseo exhibitions. Also, Palm Desert's historically important architecture will be included in it. The photographs, text and design are finished, There will be a pull out map that is in the process of being designed and developed. So far, the project costs have been for the design consultant, designer, photographer and writer, which have been approximately$18,000. Printing 3,000 copies has been estimated to be approximately $21,000; however, the map insert will raise those costs. An estimate is being requested from the designer and printer. I estimate the project should be finished by May. 2. "Embracing the Desert"A Program of Temporary Public Art Projects This project is proceeding very smoothly There are six temporary public art projects that are being created for the City of Palm Desert. We have signed contracts for four of the six. The other two are being sent to us. Once we have signed contracts, the artists will receive their first payment, which will get them started with the fabrication process. One artist is already finished and is suppose to deliver the piece to Palm Desert at the end of January. It will be installed on one of the three new pads on El Paseo just west of Hwy 74 at the beginning of the median. Two additional pieces will be installed between Hwy 74 to the west and Hwy 111 to the east. Another sculpture titled: "Flight of the Butterflies"will be installed on the new pad in front of City Hall. It'll stay there until the new butterfly garden is completed in the second phase of the Eric Johnson Memorial Gardens, when it'll be relocated. The sculpture titled: "Desert Palm"will be installed in the front of the Palm Desert Visitor's Information Center. It utilizes recycled glass in its design and it seemed an appropriate piece to be associated with the Center. The artist has offered to donate the piece to the City. A formal acceptance of it will have to be considered by AIPP and City Council. The remaining piece, "Desert Toad", will be installed in close proximity to one of the ponds in Civic Park. The budget for the project is $39,000 It's anticipated the funds will be spent by September 2006. We have allocated two payments of $3,250 each to two artists, leaving a balance of$32,500. 3. The Call for Proposals for the Entrada del Paseo project have been out for a couple of months. The deadline for preliminary concepts is May 1s` AIPP will consider them at their May meeting and then forward their recommendations to City Council. They will be recommending three finalists to create models of their proposals at $5,000 each. No funds 19 have been allocated yet from the $250,000 budget. Once the final selection is made, it's anticipated to take at least 1 to 1 % years before the piece is completed. The finalist will receive an initial payment of 35% of the total commission, once City Council approves the project. 4 The 2007/08 El Paseo Exhibition is progressing nicely. The curator, Russell Jacques is making contact with galleries and potential artist participants Mr. Jacques has been paid half of the $10,000 honorarium and the El Paseo Business Association will pay the other half when City Council approves all eighteen selections. It is anticipated this will happen by the second week of July 2006. All expenses for the exhibition are budgeted for$65,000, which should be expended by May 2007 5. It's anticipated the Wal-Mart and Lowe's pubic art components should be completed by May or June. The Wal-Mart project will represent another major City of Palm Desert entrance sculpture/sign with the Lowe's piece on the NW corner of Gerald Ford and Monterey continuing the high visibility of public art as tourists and residents enter the City on Monterey. Once the projects are completed, Wal-Mart will be requesting reimbursement of$76,000 for their project and Lowe's will be asking for reimbursement of their $38,000 public art contribution. 6. The Veteran's Memorial is on track. J. Seward Johnson, Jr., the intemationally recognized sculptor, was selected by the committee and will be presented to the City Council in the near future. The budget for this project is $180,000. It's anticipated the project will be completed within one year of approval by the City Council. 20 MEMORANDUM CITY OF PALM DESERT To Sheila R Gilligan Assistant City Manager/City Clerk From Pat Scully Senior Management Analyst Date January 17, 2006 Re FISCAL YEAR 05/06 PROJECTS Per your request, listed below are the projects that were assigned to me dunng fiscal year 2005/06 1 SPECIAL EVENTS (scheduled to date) * Summer of Fun Series (movies and concerts) * Independence Day Celebration * Samsung "World Championship" Golf Tournament * Athena Awards * Historical Society Mini-Muster * Desert Rose Society Annual Show/Competition * Golf Cart Parade * YMCA Youth In Government * Veterans Day Celebration * Commumty Tree Lighting Ceremony * Desert Track Club Turkey Trot Run * Living Desert Wild Lights * Our Lady of Solitude Parade * Committee/Commission Holiday Party * Desert Rose Society Prunmg Demonstration * Bob Hope Classic Ladies Luncheon * USS Ronald Reagan Activities * Tour de Palm Springs * National Date Festival * Palm Desert Semor Games * Ed Mullins Historical Society Picnic 21 * Cluldren's Miracle Network Fundraismg Walk * Marriott Shadow Ridge Annual Picnic * WCS Ballet Folklonco * Local preschool graduations * Fox Canyon Dedication * Desert Strike Golf Tournament * American Heart Association fundraiser * Animal Campus preopemng * Afterschool Concert at the Gardens On El Paseo * CDMOD annual Duck Pluck * Putt Putt on El Paseo * Food and Wine Festival * Volunteer Recognition Dinner * Senior Inspiration Awards * Founders Day 3 COACHELLA VALLEY RECREATION & PARK DISTRICT/YMCA I continue to work with staff at the Rec District and YMCA on issues of mutual interest and mutually produced events and projects, including the YMCA's Youth In Government activities and the Rec Center's Senior Olympics 4 LEGISLATIVE ANALYSIS * Continue to expand legislative activities with regard to the State and current issues facing local governments * Expanded contacts with Congresswoman Mary Bono's offices in Washington, DC and Palm Springs. * Continue to analyze bills and develop personal connections in Sacramento with various legislators and their staff, as well as the staff of various committees who prepare position papers on bills of interest to Palm Desert * Will attend the National League of Cities Conference in March in Washington DC and will again meeting Congresswoman Bono and appropriate staff * A breakfast meeting with Jim Batten and John Benoit is being scheduled for this legislative session * Have dramatically increased participation in National League of Cities legislative activities. * Have continued to develop personal relationships staff from the Governor's office * Have assumed more responsibility for Citywide contacts with legislators and departments to follow through on projects affecting all departments. 5 CHAMBER OF COMMERCE 22 * I continue to serve on the Chamber's Legislative Action Committee and have become an active participant on that body * I continue to be responsible for booking speakers and confirming topics for the Mayor's Breakfast 6 HISTORICAL SOCIETY OF PALM DESERT * I have become more intensely involved in the activities of The Historical Society of Palm Desert as their organization grows. * Am diligently working with the Board to assist in effectively allocating funds provided by the City. * Am working with the President and Vice President to set up a Board long range plan brainstorming session. 7 YOUTH COMMITTEE * The Youth Committee continues to mature in its focus and activities * The Comnuttee sponsored the highly successful Community Tree Lighting ceremony at the Mamott to kick off the holidays * Elliott Smith represented the Committee at the NLC's annual Congress of Cities conference in Charlotte, NC * The Committee is in the throes of organizing a fundraising pancake breakfast and Public Safety Day * The Committee has set a goal for the next year of becoming more involved in advising the City Council on issues of importance 8. TWO BY TWO COMMITTEE,PARKS &RECREATION COMMISSION,HISTORICAL PRESERVATION COMMITTEE I participate in meetings of these bodies as items of interest to the programs for which I am responsible appear for consideration on their agenda 9 PUBLIC SAFETY COMMISSION I continue to attend meetings,provide input on subjects of interest to that body, and analyze pertinent legislation to its membership 10 PROCLAMATIONS/GIFTS/RECOGNITIONS I continue to spearhead activities associated with gifts,proclamations,recognitions, gifts, etc for staff and members of the community. 11 USS RONALD REAGAN 23 I have begun the process of spearheading the City's partnership with Desert Sands Umfied School Distract and the USS Ronald Reagan This project is in its infancy and may require some type of tune commitment dunng the next year but all seems to be moving smoothly at this point. 12 AFTER SCHOOL PROGRAM Last summer I assumed responsibihty for admimstenng City funded after school programs While the progress has been halting and I am still m a major learning curve,progress towards focusing this program is being made I will attend the NLC After School Summit in Washington, DC in May and should be in a better position to discuss the issue of continuing this program at that time 13 USE OF FACILITIES I continue to be responsible for disbursing applications, scheduling, and providing preliminary approval for vanous outside agencies applying to use City Hall facilities Please let me know if you have any questions or require further clanfication 24 • • • • Fa .r zR , s2 4� �' y y�+ rot -tar; " ®a `" ; lie ,, ur"' r syk ti 4B-R< V ',,_— 4r scaf ��`*�` F ''A.(Ji.. 'P '§".- '., ss ,, .. a Ari 'tip- -,,r .f �y�'�! 6 .,. '-c i 7' } as �,.F ri� �, ,'. u � a a .r4 fi"} gt. ,gam ,' �e�r k a, .Mh as ii My a k• : o U : 3t# Services ivr i©Ttt � =r,i Mil? C se... a ' ' a,.,..`'L£`."I .mo �w".'`'�'rcidav':.5."a«' `4�.. " Wr.a,4 u 4 3 `-' " Project Status Report Mid-Year Budget, FY 05/06 ' Our Best Opportunity to Keep You Informed Prepared by: Frankie Riddle Acting Director of Special Programs �'�.i..�':ii" '+ -_a :' 'm ^.�-s:��.;- 'A,,c-,.•-'r7in+.C _. ®;rss ;�'�_ ,. `•"`-r rf3'- _ _- _ .a*e"-.,_e PF _ `"5'`t; sz Y" _ +j, ^,i r1+;'grsk `>�tn5"u '-a- ._-,,�" ,-s ,:_,: .•,ifr '"' ' w'�-Le �.1b a:v�«s;�_. sa`,• <,� a "A 7 ra ."a`„ .3',fir" :, . p=-,k i,.'c"-^' ,wy..� r_ _ .,,i'� .s.,,r' •;.'rzi �_M� � -y--+»4=r:a.�:.�:t�.'.�_'�r�»`. -Lee:" .,-...r.,,r 4'i:..3 25 Project Status Report Mid-Year 2005/06 Mid-Year FY 2005/06 January,2006 Cable Franchise Cable Television Franchise— Legal expenses have been minimal Agreement was extended by City Council to June 30, 2006 The City received notice that Time Warner Inc (TWO recently entered into an agreement with Comcast to redeem Comcast's interests in Time Wamer Cable, Inc (TWCI) a subsidiary of TWI Upon completion of the transaction, TWCI will become a publicly traded company The transaction should not have an impact on the system or its operations or local management. Staff referred the matter to Mr William Rudell for review and comment, he indicated that no action was required of City Council The item went before City Council at its meeting of January 12, 2006, to receive and file for future reference Legislation: Received notice from Vamum relative to legislation regarding the "Federal Threat to Cable and Telephone Franchises, Fees, Rights-of-Way, and Zoning " The notice advised of the proposal to prohibit local jurisdictions from requiring franchises and fees for cable/telephone companies and that the Federal Government should issue these companies a nationwide cable franchise or take steps with a similar effect as well as abolishing any requirement that they serve all residents of a community, etc." This issue is continuing in the legislation Bus Shelters Hwy 111 Bus Shelters (FY 04/05): Three out of the City's four bus shelters have been placed SunLine had a concern with the location of the fourth shelter, therefore, staff worked with SunLine to select an alternative site The fourth shelter will be located on the east side of Hwy 111 (northeast corner of Hwy 111/Fred Waring Dnve, in front of the Mervyn's/Blockbuster Center) This shelter should be installed by the end of March, 2006 Hwy 111 Bus Shelters (FY 05/06) The City agreed to place on hold the design of new shelters and placement of same until SunLine Transit Agency completed its Comprehensive Operational Analysis (COA) The anticipated completion date for the Analysis was the end of December 2005 According to SunLne, the Draft Analysis has been completed and is making its way through the review process Westfield. Placed on hold until the completion of SunLine's of the COA Community Gardens Programs In the FY 2005/06 Garden Season the Community Gardens is nearly 100% filled There are only two remaining vacant plots In the FY 04/05 season the garden was 100%filled throughout the season, including a waiting list. Limiting the number of plots a gardener could lease accommodated those on the waiting list. Also, some gardeners chose to hold off until the construction of the new garden at Freedom Park, as this is closer to home for some. 2 26 Project Status Report Mid-Year 2005/06 Staff continues to work diligently to promote the community gardens in the community, and it has paid off Portola Community Center. Portola Community Center conducted its semi-annual scheduling for the period of - January to June 2006 There are 37 groups currently utilizing the community rooms This does not include the groups/organizations that request use of the facilities throughout the year There are no vacant offices for permanent tenants Rooms are booked, and everything is proceeding fine Recycling Programs Free Commercial Recycling: Staff has developed target areas to work with business to implement recycling programs This will be the focus in the coming months Staff is currently working with Westfield, Churchill Management, and Desert Crossing to create and implement recycling programs ChristmaslHoliday Card Recycling Program: The program was a big hit. The City received calls and cards from residents as far away as Illinois, New Jersey, and San Bernardino, Laguna Hills, and Grand Terrace This program was in conjunction with the Children's Discovery Museum, the SCRAP Gallery, and Palm Desert elementary schools The program ran from January 3 to the 17. Overall participation was great— no way to determine actual weight or number of cards received Recycle Binney Ads: The City introduced its new Recycling Mascot, Recycle Binney, and is now translating into Spanish, which will be aired sometime in March/Apnl. The next three Recycle Binney ads are due around the same time period These ads were developed to promote HHW, E-waste, and Commercial/Office Recycling Household Hazardous Waste Grant and Facility Facility is open every Saturday, except holidays from 9 00 to 1 00 p m Resident use has continued to increase In 2004/05 there were 2,837 residents who utilized this facility, with 171,147 pounds of hazardous waste collected The City was awarded a grant in the amount of$166,102 00 to expand the program to include small quantity generators (small businesses), the expansion of the program to provide additional services (i.e., acceptance of e-waste and universal waste), educational matenals, and labor/transportation associated with program Subject SUNSET OF TEMPORARY UNIVERSAL WASTE EXEMPTIONS The Department of Toxic Substances Control (DTSC) announced that it would not extend the temporary disposal exemptions that allow households and Conditionally Exempt Small Quantity Universal Waste Generators (CESQUWGs)to dispose of some hazardous wastes into the trash. 3 27 • Project Status Report ' Mid-Year 2005/06 Homeowners have until February 8, 2006, to dispose of universal waste batteries, electronic devices, fluorescent lights, and mercury thermostats in the trash After that date, households will have to take these wastes either to a household hazardous waste collection facility or to a recycling facility Conditionally exempt generators have until February 8, 2006, to continue to dispose of their universal waste batteries, universal waste electronic devices, and universal waste fluorescent lamps to the trash, provided they do not dispose of more than thirty (30) universal waste lamps or more than twenty (20) pounds of universal waste batteries per month (Conditionally exempt generators are prohibited from disposing universal waste mercury thermostats in the trash ) Used Oil Block Grant The City currently has $38,179 to utilize for various Used Oil Recycling Programs. The Used Oil Recycling Program is tied to the HHW Facility as well as the curbside program offered to residents through Waste Management of the Desert Staff is looking into a voucher/discount program for Do-It-Yourselfers that recycle used oil and filters This program is being reviewed by California Integrated Waste Management Board to determine if it would be an approved program If approved, the City would work with Waste Management to implement this program Funding will be expended as part of the HHW, education awareness campaign, and/or the voucher/discount program, if approved Beverage Container Grant Staff is working with COD to expand its Campus Recycling Program City staff was able to work with COD to match its donation of$10,824 These funds will be used to purchase recycling containers for the campus The containers will be placed throughout the extenor of the campus Last year recycling containers were purchased to distribute within classrooms and offices for an Office Recycling Program. These programs are ongoing, and staff continues to work with COD staff to further these programs on campus. All other DOC funds have been expended Automated Collection System Edom Hill landfill closed in 2005, and the new transfer station is now operating Tipping fees increased from $30/ton to $34.51, and local rates have been adjusted accordingly As part of the City's ongoing efforts to increase awareness and participation, City Council approved the automated collection system for all residential units (except multi- family units) within Palm Desert. The implementation schedule for the remaining gated communities is anticipated to be complete by the end of 2006. The implementation schedule has been divided into four phases until the end of 2006 Staff and Waste Management have experienced complaints from residents who do not want the automated system It is felt that this will continue until implementation of the program is 4 28 ' Project Status Report Mid-Year 2005/06 complete Therefore, in order to move forward, a schedule was established that assigned specific communities to one of the four phases. It is the intent to follow the schedule and address issues as they anse with the communities The implementation has already fallen behind due to efforts to try and work with communities to no avail Waste Management (1NM) is to prepare a letter to communities advising of their implementation dates. The City and WM will work with each community to determine bin size and other issues related to the program Rent Review Commission Rent Review- On watch mode for vanous litigation issues The City is currently scheduling a Kavanau Hearing regarding the assessment to Silver Spur tenants of attorney's fees that the court awarded to the Silver Spur Mobile Manor Staff is currently working on setting a hearing date for late February/early March. Community Development Block Grant Program The FY 2006/07 CDBG Grant Cycle is now open to receive applications. The deadline is February 8, 2006 The City just received notice from the U S Dept of Housing and Urban Development (HUD) that the City will be allocated $356,983 for the 2006/07 year Staff completed and submitted the FY 2004/05 Consolidated Annual Performance Evaluation Report (CAPER) Per notice from HUD, the City is in compliance with its Five-Year Consolidated Plan Currently, the One-Year Action Plan and Fair Housing Impediments Analysis are being prepared These plans will go through the public comment period prior to being submitted to City Council for approval in Anl/May 2006 FIND Project Mr Houston is continuing to research alternative sites for the FIND facility The County, FIND, and Mr Houston are continuing to work on the site in 1000 Palms located at the corner of Harry Oliver Trail and Varner, however, it does not appear as though the issue of nght-away and easement are getting resolved Mr Houston submitted a parcel map of a site located in Indio on Citrus Avenue that may be a possible site. He will be looking into this site more Mr David Paradine has been hired as the new Chief Executive Officer of FIND He will be responsible for addressing the operation and fund raising for the organization FIND will be submitting an application for CDBG for FY 2006/07 5 29 • Project Status Report Mid-Year 2005/06 Cellular Phone&Pager Program Cellular Phone Program: The City now has two plans 1) $50 Stipend This program is for employees that are exempt except those that supervise field staff and wish to remain on the City's Nextel Plan, and 2) Nextel Plan This plan provides for staff that are required to be out in the field and have a need to be in touch with office staff, vendors, contractors, etc The City pays the cost for these phones Currently, there are 31 employees on stipend and 35 employees on Nextel Plan. There are another five Nextel phones for the COPS Program Citizens on Patrol The Citizens on Patrol lost several volunteers, however, through the active marketing plan, COPS has recently recruited six to eight new members Six of the members are currently attending the Citizen's Academy in Palm Springs and will be attending the Miller Driving Training in the coming weeks as well as participating in a nde-along with the Palm Desert Police Department There are now two cars and one truck designated to this program A fourth vehicle may be needed when the program adds new members. With the new members, marketing program, and monitoring of activities and setting of patrol schedules, new life is being generated Current members are revitalized and enthusiastic again 6 30 EE E• f4EEE EEE9EEEEEEEo co r- mmmmm m m mo) mmmmmmmm c Cl) O' CO CO 0 Cn to CO Cl) V) N CO U) CO CO CO Cq CO CO r O 9 0co r G 0 C 0 0 0 o 0 •v a) N N N N 0 0 N 0 0 0 0 0 0 0 0 0 0 cS scS8CScS8 CS cS m SSSSnCnC`r0t`\\ cfS E Vl N N CA N 0 N 0 CA CA M C�A CA 0 0 0 C CA CO CO 7 o e mmmmmm E E E 22122emmEomE Ts m H H H H H F- 1— F- I- F- H F- H !- H H I- H H L re v COvvvvv v v v vvvvve� vvvv V N CO O CO CO CO CO O CO CO CO CO CO CO CO CO CO CO CO CO CO Cl) CO •+ 7 0 _ %' N N N NNNNNNNNNN Ce c E a. N 0 (.0 vhCO VN- O) nq O v N rN V MOCANCMOW 0 20 NV OOCOOC N v in COCOC- aC) CANMvrMW A E NCMvr� aoN0 rrrNNM (n =° r enr ti•0 It • 0 O le e c c e •e .e s S e .e .e .e .e c -e a .e .e e U ,.` > > 7 7 > > 11 o m 7 7 7 ' 7 m o 7 7 -a m C.) 02 2000 �6 0 0 0 0 0 fO U U U C.) 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D o § | M a 1. - k ers . n Ec E ) a ao ec E c§ k \ 32 CITY OF PALM DESERT in IIITr VISITOR CENTER 4� r3• -or ••.,a,�n�y..• INTEROFFICE MEMORANDUM To: Sheila Gilligan, ACM for Community Services From: Donna Gomez, Visitor Center Manager Date: January 18, 2006 Subject: PROJECT STATUS REPORT AND 2005 ANNUAL UPDATE Following is an overview of activity experienced at the Palm Desert Visitor Center for calendar year 2005 Noteworthy accomplishments are outlined below • Total of 1,881 volunteer hours worked in 2005 These hours represent the time donated by13 volunteers which amounts to a substantial savings to the City in staffing and benefits costs. • Experienced a steady increase in visitors to the Center in 2005 We are showing a10% increase over 2004 while taking into consideration our move and difficulty in locating us at our new site (monument signage to be installed within next few months). The 29,418 visitors in 2005 represent an average of over 80 people per day • Retail sales for 2005 totaled $80,668 66, up from $68,004 10 in 2004, a 19% increase This increase is due to several factors including - improved merchandising and visual displays - expansion of goods available for sale - advertising - special event sales - table top book sales to local retailers • Coffee table book sales have been very successful They are now available for purchase at the Visitor Center, Barnes and Noble, Desert Willow, Historical Society, and Borders We have sold a total of 500 (468 soft/32 hard) to retailers this calendar year totaling $9,153 00 The Visitor Center sold almost 200 copies to individuals (115 soft/80 hard) totaling over $6,600 00 33 • Attached you will also find the final activity report for 2005 which highlights the specifics of the entire year for all categories reported Overall, the Visitor Center has experienced substantial growth and will continue to expand programs and services that will support this positive trend Ongoing and new projects include. • Development of an outreach program including docent tours of the Visitor Center and the Eric Johnson Memorial Gardens Program will include the design of brochures to highlight both programs, LEED aspects of the building and the uniqueness of the gardens • A selection of Palm Desert items are now available for purchase on-line. Palm Desert's tourism site now offers on-line ordering of souvenir items to customers around the world. • Although we are expecting permanent monument signs to identify the Visitor Center within the next few months, the issue of being difficult to find has become a constant concern With high season upon us, I felt it necessary to address this immediately Therefore, I have ordered temporary signage for both the El Paseo and Painters Path entrances to assist customers in finding us until the permanent signage is placed • An initial meeting was held with a representative from the Energy Coalition regarding installation of a Community Energy Partnership touch screen kiosk at the Visitor Center. The kiosk will serve to educate visitors and residents on Palm Desert's energy conservation efforts and emphasize the importance of smart energy management Completion of this project is expected within this fiscal year • • Operating the Visitor Center is very similar to running a small business Following are typical duties that are addressed on a regular basis and will continue as part of the ongoing effort to improve upon programs and services provided at the Visitor Center. - Repair, maintenance and security of the building is an ongoing issue that requires constant attention This includes maintaining office, restroom and kitchen supplies and equipment as well as repairs to building and all its facilities - Monthly inventories are completed to insure an accurate accounting of merchandise and tracking of sales. Maintain an inventory of approximately $50,000. - Merchandising program includes serving as a buyer for the Visitor Center, creating an atmosphere with displays that encourage sales, keeping up with current trends, maintaining a quality product, good selection, and always being on the look out for new items that represent the community Researching new products and attendance at gift shows provide an opportunity to keep current with buying trends and new products on the market. 34 - Provide management, supervision and training of four staff members and 13 volunteers This requires development of new policies and procedures on Visitor Center operations - Actively research and obtain information for display at the Visitor Center It is the goal of staff to provide top quality customer service which includes carrying a variety of complete and accurate information for our customers • Extended hours of operation and hosting of after hours events have provided additional opportunities for exposure of the new Visitor Center. Due to these opportunities staffing time has increased and the Visitor Center's overtime budget will soon exceed its budgeted amount Staff will continue to organize and encourage events and activities that will increase exposure to the Center • Development of a new marketing plan is underway for the Visitor Center When complete, this plan will set some measurable goals and objectives and provide direction for promotion and advertising for the Center It will outline opportunities and ideas for increasing our exposure, increasing our customers, and increasing our sales 35 • • C O a N a m CON co C L co r C i..) U ae e _m M P N. N tN. o, O m O O < Gp m N O n N GVG CO p m 10P N N 0 0 CO. N O 06 0 0 03 0 0 H G7 coN V coO i GO Y N m m w w CV co a 'o CO CO O O nG N h a 9 n i0 O e, A o, iq A. r a CO m E N .. m m co N L m a 2 N CO E W co A ,2' N G e w ^ .tO- W N ^ a N. in n to C N .- OG yaj CO. N N. a < a m co NE N N ^ N 01 L0 0 0 E P GAO G N > a P z O O O = W W CO N O G.G A GO a Ol co N N O A coO CO CO. . Op 0. y GOO- O^ I. CO N 40 0N N g N CO 8 S ZS N CO t7 Q O NC LW a w C. L N M m a m co CO r N CO Z 0 E N N fc of E O00 ^ `/ Gn N M N o d w o �/ wok co e9 W li tN. O N O to CO 0 O N N W A ^ P O col" co in n co O to ^ ^ h N N m m OI N p tee m p IL Q N N CO W > G CO 0 /��// N T $ co umi v n u^i n o a m ~ CO S. IX Li ' ^ N N O N Q Z. CO 19 O — a W (n w .9 U) _ co N 0, n S. CO O C " O a W �. co W > co � ' ° P � � " o � J M o0 N e� CI = CO N N v o • Q O Gn Ntp M CO A N O VV N N al to �O P a 0 P O o.9 CO N a ^ CO v m N CIS It) 0 N CO2 a N N 19 643 NI: 0 CV co C. N N in toCC; N M 00- V CO O r to N. n a co O 11 it N v v S w a 1. GA N .0 O N h Toa m O ^ A a coO N 01 m N h a O a A N co 0n C 2 Lei id s co ore » W co IP• CO b CO co N G N CS Gr Nr p c N. co .0 G = N to M p 2N CO to U. 4 N a v Co i d CO CC N IL AI w w n N. G. P toN co a p co °I a fC 3 Gn CO N O R 5 M n W+ N N m) CO ^ 03• y 0 R d CO 0 a P C CI N i 0 d •— U -, r h C E Q a, w O n N e o L o o C o o o $ O o $ e $ N N a N N N N N N F" N N N N 36 CITY OF PALM DESERT '• DEVELOPMENT SERVICES %.+ .4aliKe;:' INTEROFFICE MEMORANDUM To: Carlos L. Ortega, City Manager From: Homer Croy, ACM for Development Services Date: January 20, 2006 Subject. Project Status Reports for Fiscal Year 2005/06 Attached are the project status reports for Development Services, Planning, and Public Works Please call me if you have any questions. �Pr/ Homer Croy ACM for Dev- op rent Services ml Attachments G 1DevserWcesglomer CroyiWord OlesweoarondumaPrjctStaWsRpts03-04 doc 37 • •••• CITY OF PALM DESERT r DEVELOPMENT SERVICES hCJt" A';, '4:tn't°4c.: INTEROFFICE MEMORANDUM To• Homer Croy, ACM for Development Services From. Martin Alvarez, Senior Management Analyst f9-- Date: January 19, 2006 Subject PROJECT STATUS REPORT Repair/Slurry Seal of Presidents' Plaza III Parking Lot A. Status(Complete) Notice of Completion approved by City Council on January 12, 2006 II. Renewal of Presidents' Plaza III Business Improvement District A. Description • Presidents' Plaza III is entering its fifth and final year of the term. The district will be reformed prior to the end of the fiscal year B. Status • MuniFinancial has been hired to prepare the Preliminary Engineers' Report for the renewal of the district. • City Staff is preparing the preliminary 5-year budget and will send out a petition to all property owners to initiate the process. • Once a majority of the petitions are secured, a public meeting will be held to discuss the annual levy and process with the property owners. • Ballots will be sent to property owners in April and a public hearing will be held in May of 2006 III. Formation of the Alessandro Alley Business Improvement District A. Description • The Redevelopment Agency is proposing improvements to the Alessandro Alley. The improvements include creation of additional parking, installation of landscaping, lighting and block walls. Once 38 Project Status Report Page 2 of 3 January 18, 2006 the improvements are installed the property owners will be responsible to share the cost of maintenance for these improvements through an annual assessment B. Status • District initiation petition was sent to all property owners in December of 2005. A majority of the petitions have been returned and staff will proceed with the intent to form a district resolution in February of 2006 Ballots to establish the annual levy and district will be sent in March and a public hearing will be held in April of 2006 IV. Landscape and Lighting Districts Renovations: A. Description • In July 2005, the City Council and Agency Board approved a contract with Steven Burt Associates to renovate outdated and inefficient landscape and lighting districts. B. . Status • All 12 Landscape and Lighting Districts have been renovated. The contract is in the 90-day maintenance period and final inspections are being conducted. V. Security System Upgrade A. Description • Staff is seeking to improve the Civic Center security system, including the access control system and surveillance B. Status • RFPs will be sent out by the end of January 2006. Once the low bidder is secured, staff will proceed to the City Council for approval in March 2006. G 1DevSen,ces 4ar6n Alvarez\Word Filest20061Memos1pmjetlstalus doc • 39 Project Status Report Page 3 of 3 January 18, 2006 VI. Presidents' Plaza I Sidewalk Repair A Description • A majority of the palm tree roots located within the sidewalk area at Presidents' Plaza I have caused sidewalk damage. The Palm Tree planters are insufficient in size to accommodate the growth of the roots. Larger planters are not feasible due to the sidewalk size requirement of the American with Disabilities Act. B Status • Staff is preparing a white paper requesting funding within the 2006/2007 Fiscal Year Budget G 1DevServicesl AaNn Nvarez\Word fihs120061Memoslpmlectstaws doc 40 '�. CITY OF PALM DESERT • � ' i DEVELOPMENT SERVICES DEPARTMENT %::4 9�` a.` INTEROFFICE MEMORANDUM . +,� rya a k To: Homer Croy, ACM for Development Services From: Janis Steele, Parks and Recreation Services Manager Date' January 18, 2006 Subject: Project Status Update Parks and Recreation Projects 1 Freedom Park: The project is out to bid, with a bid opening scheduled for February 1, 2006. Project is expected to begin in March of 2006, with completion date anticipated to be January of 2007. A construction management request for proposal (RFP) was developed and approval of a construction management team should be complete by the end of January 2006. Based on an agreement entered into with Desert Sands Unified School District (DSUSD) when the land was acquired for Freedom Park and the School, the City has taken over maintenance on the existing joint use soccer field (October 2005) 2. Aquatic Center An RFP for design and construction support services for an aquatic center was developed, and proposals received in December 2005. Twelve proposals were received. After initial review, six firms were selected for interviews. Interviews are scheduled for January 24, 2006. Once a firm is selected, design of an aquatic center on a site at the College of the Desert will begin, based on a conceptual design recommended by the Parks and Recreation Commission, and agreed upon by the City Council. Design is anticipated to take no longer than four months 3. Parks and Recreation Needs Assessment Survey ETC Institute, a consultant from Olathe, KS, was selected to develop and administer a statistically valid parks and recreation needs assessment survey for the citizens of Palm Desert. The consultant was in Palm Desert on January 17 41 Project Status Update Page 2 of 4 January 18, 2006 and 18, 2006, for stakeholder interviews. The questionnaire will be finalized in early February 2006 The survey itself will be administered in February and March of 2006. Results will be reported to the Parks and Recreation Commission and City Council no later than April of 2006. 4. Hovlev Park Soccer Complex Lamp Replacement: There are several lamps (lights) out at the Hovley Park Soccer fields These are high dollar items that have to be installed with assistance from the manufacturer. After receiving an estimated cost, Staff will present it to Council and hope to complete the replacement by April 2006 5. Ice Arena Complex (proposals) for Palm Desert: Since June of 2005, Staff has been approached by three different groups that would like the City of Palm Desert to give them land on which to construct an ice arena. The three groups have given presentations to the Parks and Recreation Commission. To date, they have been asked to bring a pro-forma business plan back to the Commission One group has turned in a plan, and a second plans to turn one in by January 20, 2006 These proposals will be taken back to the Commission for review and to offer a recommendation to the City Council. 6 Lawn Bowling: The Joslyn Senior Center currently provides a lawn bowling facility for the citizens of Palm Desert The Board of the Center recommended closing the facility in Spring of 2005, based on the inability of the lawn bowling program to cover all operational costs. Since that time, the bowlers approached the City asking that a lawn bowling facility be built. Staff looked at potential locations for lawn bowling and received cost estimates After doing so, Staff spoke to the Senior Center Board, in an attempt to negotiate a way for the City to partner with the Senior Center and continue to provide lawn bowling. This partnership recommendation will be taken to the City Council on January 26, 2006 7. Homme/Adams Park Roadway: The palm trunks that serve as a barrier to Homme/Adams Park from its roadway are severely damaged and decaying They are no longer serving their purpose. The Parks and Recreation Commission have recommended an alternate solution, providing boulders as a barrier. Staff is working with landscape maintenance staff to develop an acceptable landscape pattern that will be presented to the landscape beautification committee by March 2006, and then to the City Council G\DeySemcesuanis Steele\Word Files\Budget\2006\Protect Status Reporldoc 42 Project Status Update Page 3 of 4 January 18, 2006 8. Civic Center Park a. Amphitheater Remodel In June of 2005, the City Council requested that the project, as presented, be put on hold. They requested that Staff begin this project again, with a less elaborate remodel The Parks and Recreation Commission, along with a sub-committee, have identified renovation needs, and this project will be pursued during 2006. b. Playgrounds. In June of 2005, the 5 — 12 year old playground at Civic Center Park was burned This playground was demolished and repaired in November 2005. Since renovations of this playground and the 2 — 5 year old playground were scheduled for fiscal year 2005-2006, staff proceeded to renovate the 2 — 5 year old playground at the same time. Renovations of both playgrounds have been complete. Staff will complete a final walk through of punch list items in January 2006. c. Handball Courts. Staff prepared an RFP for handball courts to be built in the Civic Center Park. The proposals were due in November of 2005. There were no proposals received. Staff will continue to attempt to identify contractors who might be interested in this type of work d. Legends Field Columns: Since the Legends Field Columns are all filled, staff has been searching for a contractor who can replicate and build new columns. The contractor who constructed them onginally has indicated that he no longer has the specifications. This has delayed the process, but staff expects that the project will be complete by the end of this fiscal year e. Date Grove Sign and Field Renovations' Staff has contacted the Baja Park monument sign contractor in order to get a cost for developing a similar monument for the Date Grove area. Staff is currently waiting on information from this contractor. At the Parks and Recreation Commission's request, Staff located preliminary sketches for development in the field next to the Date Grove that included a bathroom structure, picnic pavilions, bocce ball and horseshoes. Staff is proceeding to get cost estimates on this project. f. Pavilion Painting and Repair. Staff has requested proposals to repair and paint the pavilions in Civic Center Park This project should be complete by April 2006. G\Devservices\Jan,s Steele\Wore FilesSueget120001Protect Status Report doc 43 Project Status Update Page 4 of 4 January 18, 2006 g. Dog Park Fence Repair and Paint: Staff has requested proposals to repair and paint the dog park fence at Civic Center Park. This project should be complete by April 2006 9. Palma Village Neighborhood Park. In July of 2005, Palma Village Park was "officially" complete and turned over to the City. G IDevSeMcesUanis SteeletWord FOes\Budge030061Proted Status Repon.doc 44 CITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Philip Drell, Director of Community Development DATE: January 20, 2006 SUBJECT: Project Status Report 1. HOPALONG CASSIDY TRAIL The reroute of the Art Smith Trail has been completed. The continuing Hopalong Trail extends around Bighorn Country Club to within a half mile of Cat Canyon. Trail construction in the area has stopped due to the beginning of the lambing season. It has shifted to the north end of the trail beginning with the links to the Bump and Grind in Rancho Mirage, then continuing south to the cross and around Stone Eagle. The final segment from Stone Eagle to Cat Canyon behind Cahuilla Hills to the unfinished section behind Bighorn will be completed in the Fall. 2. UNIVERSITY PARK AREA Implementation of the General Plan in the area north of Frank Sinatra is proceeding rapidly. Virtually every vacant parcel is in some form of advanced design or application process. Lowes is scheduled to open in March. Wal-Mart will follow in April or May. Ground breaking for the Village at University Park (southwest corner of Cook/Gerald Ford) will be January 25. 3. MULTIPLE SPECIES HABITAT CONSERVATION PLAN The Plan will be brought before the Council on February 23. Prepared By: Review an pprove: _ PHILIP DRELL HOMER CROY DIRECTOR OF COMMUNITY DEVELOPMENT ACM FOR D PMENT SERVICES /tm 45 CITY OF PALM DESERT 4, >> t�' PUBLIC WORKS DEPARTMENT tesb`•� a��p � 4d ': `•eb 3` INTEROFFICE MEMORANDUM To• Homer Croy, ACM for Development Services From• Mark Greenwood, City Engineer/Acting Director of Public Works Date: January 20, 2006 Subject: Public Works Project Status Report The attached is the status of the Public Works projects identified in the Capital Improvement Program These projects represent both the carryovers as well as current year (2005 — 2006) projects. Mark reenwood, P.E City Engineer/Acting Director of Public Works Attachment Cc: John Garcia, Engineering Manager Spencer Knight, Landscape Manager G tPubWmksWana TownsendtWCN FlIestBudgettFY OSO6IMidyeazProtect Status Report dot 46 ' CITY OF PALM DESERT PUBLIC WORKS PROJECT STATUS REPORT-JANUARY 2006 PROJECT PROJECT NO STATUS COMMENTS GENERAL FUND 110 Substantially Street Resurfacing Program 752-05 complete Palm Desert Country Club area Vanous locations,construction complete Curb&Gutter Repairs/Cross Gutter Repairs 753-06 Under construction late Apnl 2006 Parking Lot Maintenance 750-06 On-going Vanous locations,80%complete Not Storm Drain Maintenance assigned Scoping RFP in process Citywide annual program, construction in Stnping 755-06 On-going summer 2006 MEASURE A FUND 213 Construction Desert Crossings/Toys R Us 615-02 complete Notice of Completion filed Project Report/Environmental Document, Environmental contract awarded to Dokken Engineenng Portola Avenue at 1-10 Interchange 637-02 process Official kickoff February 2006 Portola Avenue/Dinah Shore Dnve Extension Fund 232 Drainage Funds also to be used Assessment formation process,construction Fund 234 Traffic Signal Funds also to be used 617-02 Under design to be completed as part of the distnct Monterey Avenue Median-Hovley Lane West to Country Club Drive In Design-95% Fund 400 Capital Funds also to be used 661-02 complete Joint project with Rancho Mirage On 1/26/06 agenda for award of design Cook Street Improvements from Fred Wanng contract Estimated project completion to Frank Sinatra 601-05 Preliminary design summer of 2007 Addressing Caltrans In environmental process, begin design Monterey Avenue/I-10 Ramp Mod cations 669-02 comments spnng of 2006 Fred Wanng @ Monterey Ave -NB Right-Turn Not Pocket assigned Scoping RFP in process Dinah Shore Improvements(Minam to Key Largo) 644-02 Project complete Joint project with Rancho Mirage NEW CONSTRUCTION TAX FUND 231 Under construction Estimated completion date September 2006 Corporation Yard Expansion 715-00 DRAINAGE FUND 232 Cook Street and Country Club Storm Drain Design estimated completion date Apnl Improvements 505-03 In design 2006 North Sphere Drainage Study 517-05 Being performed Awaiting recommendations TRAFFIC SIGNALS FUND 234 Portola Avenue @ Gerald Ford 617-02 In design Part of an assessment distnct Part of Cook and Country Club storm drain Portola Avenue @ Frank Sinatra Dnve 505-03 In design improvements Dinah Shore @ Portola Avenue 617-02 In design Part of an assessment district Project Status Report 47 CITY OF PALM DESERT PUBLIC WORKS PROJECT STATUS REPORT-JANUARY 2006 PROJECT PROJECT NO. STATUS COMMENTS CAPITAL PROJECT RESERVE FUND 400 Shadow Mountain/Hwy 74 Traffic Signal 565-04 Caltrans review Awaiting Caltrans approval Not Washington Street Median Improvement assigned On hold Intend to drop project and reassign funds Portola Bridge @ Whitewater Channel 647-04 Under construction Estimated completion date May 2007 Sound wall to begin construction in Spring Fred Wanng Widening-California to Design 95% 2006, roadwork will follow sound wall Washington 655-01 complete construction PM-10 Dust Control Project 605-02 Completed San Pascual @ Fred Wanng traffic signal modification 566-05 Design completed Construction to begin Summer 2006 Major Street Landscaping Country Club Medians-Hams to Tamansk Bids received Construction to begin March 2006 Fred Wanng Phase I In design Construction to begin June 2006 Fred Wanng Phase II In design Construction to begin June 2007 Country Club Median-Portola to Monterey In design Construction to begin March 2006 Portola Median-Fairway to Chicory In design Construction to begin August 2006 Sidewalk Program 699-06 Contract awarded Construction to begin Spnng 2006 Calle De Los Campesinos 608-04 Scoping RFP in process DRAINAGE FACILITIES FUND 420 INuisance Water Inlet/Drywell Program I 500-03 1On-going jVanous locations CP SIGNALIZATION FUND 440 Traffic Signal Coordination I 553-99 jln design 'Construction anticipated Summer 2006 RDA FUND 854 Substantially Warner Trail Storm Drain Improvements 510-04 complete Joint Project with Indian Wells Project Status Report 48 CITY OF PALM DESERT !.._.,11 1�. ,4 FINANCE INTEROFFICE MEMORANDUM To: Carlos Ortega, City Manager From: Doug Van Gelder, Director of Information Systems Date: January 19, 2006 Subject: 2006 Project Updates Imaging Project Department Status: Planning—0% imaged RDA—0% imaged. Building and Safety— Building Department 1 100% of building files scanned. As project is completed, all of the documentation is sent off to scanning bureau and imported 2. % of microfiche has been imaged into Questys There is a 6 year plan to have all of the microfiche imaged. Code Department 1. The initial scanned files are being checked by staff for quality control. City Clerk— Records Center. 1. 10— 15% of all archived documents (Closed files). There are plans to do real time scanning of all current documents in the department, but the procedures and processes to implement that are not yet in place. 2. 0% of histonc data—currently on microfilm with no immediate plans to migrate to Questys. Questys is seen as a day forward solution. 3. 5% of all Resolutions, Ordinances, and Grant Deeds These are scanned day forward They are also working on scanning the histonc records Agenda: 1. 100% of agenda packets scanned from Apnl 2004 to current 2. Currently working to develop document naming standard for agenda items. This will help with the creation process and give the agenda a uniform look and feel 3 Agenda is still created on paper first and then scanned. Departments have been able to submit electronic versions of their documents since January of 2005. Currently about 1/3 of all agenda items are pulled from the network, with no scanning needed. Human Resources— 1. 100% of archived employee files have been scanned 2. Currently self-scanning policies, procedures, handbooks, etc as needed 49 3. 0% of current employee's folders scanned Waiting on a possible staff addition to begin scanning current employee's folders Public Works— Land Files 65 to 70% of all documents scanned 1. 100% of all current plans are scanned as soon as they are signed by the City Engineer. 2. 100% of all archived plans have been scanned 3. % of completed projects have been scanned 4 0% of current/open projects have been scanned Other Public Works Filer Less than 10% scanned 1 Encroachment Permits have been scanned through 2004. (406 permits to be scanned for 2005) 2. 0% of CIP archived/completed projects have been scanned. 80+boxes of files in storage area. Need to be prepped and then sent out for scanning. No plan or staff for this yet. 3 0% of open CIP projects have been scanned 4 0% of the Alpha file has been scanned. Finance— They have various amounts of imaged documents, depending on the type of document As files are closed, they are prepared and then sent to the scanning bureau The only exceptions to this are Cancelled Checks and Month End Reports. These are up to date, and directly imported into Questys—No paper is generated. 1 Accounts Payable— 1991 to 2003 2 Cash Receipts— 1996 to 2003 3 Payroll Changes— 1996 to 2001 4 Month End Payroll Registers— 1992 to 2001 5 Bank Reconciliation— 1989 to 2001 6. Investment Meetings— 1995 to 2001 7 Business License— 1991 to 2000 8. Journal Vouchers— 1991 to 2001 9. Cancelled Checks—2001 to current. These are delivered each month on a CD from Union bank. They are imported them into Questys as we get them. Historical CDs are imported as we can get to them 10. Desert Willow Cancelled Checks—2005 to current. I also import these as they amve from Union Bank. No plans currently for importing the older CDs. 11. Month End Reports— 1978 to 1997, 2000 to 2001, and 2004 to current These are imported as they are created each month. Land File Updating Building Department is in the final phase of testing the update and reviewing the reports. There have been several delays in finishing due to staff and HTE being able to coordinate schedules. Should be completed by end of January or beginning of February 2006. New HTE Human Resources Software This software was budgeted for this fiscal year We are now at a point to proceed Staff report should be on February 8, 2006 Council meeting for approval. The schedule to in stall the software is the first week of June (earliest date we could get) Visitor Center Phone System The phone system has been operational since the new Visitor Center opened in September. There have been on-going issues with Venzon but they have now been resolved We are still"fine tunmg"the system for the staff but will have most of this completed by mid-February. 50 S • t 1re JA N 1 nog- CITY OF PALM DES ;- .._ ........... CITY MAN.'.=cn m ' PALM DESERT REDEVELOPMENT AGENCY rpm as, f%1!/� MEMORANDUM �Vr sw'. TO: CARLOS L ORTEGA, CITY MANAGER • FROM: JUSTIN MCCARTHY, ACM REDEVELOPMENT DATE: JANUARY 18, 2006 SUBJECT: PROJECT STATUS REPORTS FOR FY 2005-2006 As requested, outlined below is the status of Redevelopment and Housing projects/programs for Fiscal Year 2005-2006: REDEVELOPMENT University Village CFD Approved by Council on January 12 Next step is to have second reading of Ordinance and approve bond documents, scheduled for second meeting in February Need to finalize Allocation Agreement and receive surety prior to proceeding Bond issue should be completed by April 2006 with construction beginning soon thereafter. Developer has nine months to complete Gerald Ford Drive pursuant to construction agreement. Section 29 Assessment District Need to finalize spread of assessment and work out issues on School District acquisition and the Noble Bubble section Setting up meeting with upper management to discuss resolution. Desert Springs Marketplace Acquisition Negotiating outstanding issues such as sizing of Desert Springs parcel and amenities requested by developer. Agency TI Bond Currently reviewing potential sizing of new bond issue New issue scheduled for late March or early April. Allocating projects to compliment dollars of issue. Reviewing pass- through for Desert Sands Unified School District to determine sizing of bond issue in conjunction with T.I. Bond. 51 Cal State San Bernardino Processing funding per agreement Waiting for response from Cal State regarding their 33445 hearing before allocation is made. Will be meeting with officials in February to discuss agreement issues. Entrada Del Paseo Development Henderson Community Building — The 5,700 SF Multi-Use Building is in the plan check process, and should be ready to go out for bid by late February 2006. After the bid and award process, construction will take about eleven months, and should be complete in April 2007 Landscaping — Entrada landscaping, including Phase 2 of the Eric Johnson Gardens, is currently being designed and plan checked, and is scheduled to be bid in March 2006 This project will include a canyon built of artificial rock, a shade structure, and a multi-sensory garden with repetitive earth forms that will represent desert dunes. The plant material selection and placement will be designed to attract native birds and fauna to the gardens. Construction should take about four months, and will commence in Summer 2006 La Spiga—Negotiations with owners of the La Spiga restaurant continue, as they work to develop a 4,500 square foot restaurant at the "back"corner of Entrada del Paseo. If the negotiations successfully culminate in a DDA, the restaurant would be designed in 2006 and constructed in 2007. The Agency will perform civil infrastructure improvements to accommodate the restaurant Monument Signs — The agreement for construction of the Entrada del Paseo monument signs was executed on 1/10/06. Construction of the signs is required to be complete by 24 March 2006. Desert Willow Resort Hotel A Request for Proposals (RFP) has been issued to solicit a qualified developer for a four- or five-star hotel, timeshare, and related resort commercial development at the Desert Willow Golf Resort. The proposals are due on 15 February 2006, and two or three candidates appear prepared to submit strong proposals. As part of the process, respondents to the RFP will have to identify financial or in-kind participation'necessary from the Agency to make their project viable If an acceptable proposal were submitted, negotiations for a DDA would likely take four to six months. 74-039 San Marino Circle The small, dilapidated house on this parcel was demolished several years ago, and the Agency has maintained the property for a future, undetermined use. In 2005, the owner of the adjacent office professional building offered to purchase the lot in order to create G WDAMana Hunt 1WPDATAWCCARTHrinemoskortega011806ppuptlate0506 doe 52 more parking. An agreement has been drafted that will sell the lost at market value and require construction of a landscaped parking lot The DDA will go to the Agency Board for consideration in March; design and construction would take 18 months El Paseo Upgrades (Between Highway 74 and Highway 111) Staff from the Public Works, Redevelopment, AIPP, and Economic Development Departments have worked to identify a potential project that would improve and replace El Paseo's landscaping, sidewalks, lighting, and dnveway entries and that would add signage, benches, and banners in order to protect the City's investment in this successful shopping district. A proposed project scope and budget will be presented to the Landscape Beautification and Retail Committees in Spring 2006. Cook Street Pedestrian Bridge An RFQ for design firms has been prepared for this proposed project. With Agency Board approval, it will be issued at the end of the month The selection of a design firm will take six weeks, and design of the project could be complete by the end of 2006. Alessandro Alley Requests for Proposals from civil engineers have been prepared and are due back by February 20. The formation of the Business Improvement Distnct is in process. If the BID is approved, design of the improvements will be completed in 2006, with construction commencing in 2007 Facade Enhancement Program Work is nearing completion on the Neil Building at the corner of El Paseo and San Luis Rey. The owners of the Coble El Paseo building, at the corner of El Paseo and Lupine Lane, are currently arranging construction financing Several other properties, including Casuelas Café and the old Radioactive building, have expressed interest in the program, and are prepanng their requests for assistance. Palms to Pines East At its October 27, 2005 meeting, the Agency Board approved the Second Amendment between the Redevelopment Agency and the American Investment Palms to Pines East LLC Construction has been broken down into three phases which address the following parking lot improvements along Highway 111 and El Paseo; and the façade improvements to the Rite Aid building and to the block of commercial businesses fronting El Paseo. Phase I construction began on January 2, 2006. Construction is scheduled to be complete by. Phases I and II —August 2006; Phase III — October 2006. G'RDAlMana Hunt\WPDATA\MGGARTHYVnemoskrodega011806poupdale0506 doc 53 • Desert Willow Lake Repair Phase II of the Desert Willow Lake Repair project is set to begin in the summer of 2006. Phase II will address the deteriorated lining issues of Lake 3 on the Fire Cliff course and similar problematic design at the lakes on the Mountain View Course. ECONOMIC DEVELOPMENT Business attraction and expansion are an important part of the ongoing economic development services in the City. In conjunction with the local brokerage community, staff has assisted 43 new and existing business with site selection, demographic information, permit assistance and sales information which created an estimated 795 new jobs in the City. Courtesy Cart The El Paseo Courtesy Carts are currently running two carts, seven days per week through the season. A third cart will begin running by the first of March. Ridership continues to increase(see attached graph)and the merchants on the street are very enthusiastic about the carts This year there have been several articles in the local newspapers, and the carts are now prominently featured in all print and television advertising for the El Paseo shopping district. By the end of May, these first two carts will have driven between 20,000 and 25,000 miles and will be retrofitted over the summer with new carpets, tires, brakes, etc Shopper Hopper Both vehicles were retrofitted with additional compressed natural gas tanks allowing for the extension of the routes This year, Marriott Shadow Ridge timeshare project was added to the Red Route Newly designed brochures were created to explain both the new Blue and Red Lines for the Shopper Hopper, along with the extended weekend trips to the COD Street Fair. Staff also met with each concierge desk at the various hotels to answer any questions on the program Staff anticipates meeting with the SunLine staff once they have completed their comprehensive ndership study to consider adding a third vehicle to the program. Make Someone a Star This program has moved to one of the regular Mayor's Breakfasts and will now occur in May. The nominations will be the same as last year, including the video presentations of the winners. There will no longer be a speaker, instead COD Workforce Development will do a five-minute presentation on their various programs including a new retail training G 1 RDA\Mane Hunt\WPDATAUWCCARTHYMemosl ortega011806prjupdate0506 dot ' 54 program that is in cooperation with the National Retail Federation and Westfield Shoppingtown. The Gardens Expansion Last year staff facilitated the purchase of El Paseo Village, the block just to the west of The Gardens between San Pablo and Larkspur by Davis Street Land Co. Staff continues to work with Davis Street on a three to five year plan for expanding The Gardens onto this block with a mixed-use development. Convention and Conference Yearly Participation Each year Business Support participates in promoting economic development, redevelopment, events/activities and city department information to vanous national, regional and local groups through conventions and conferences. The 2003/2004 display participation included: • International Council of Shopping Center's Western States Convention • Palm Desert Chamber of Commerce Business Expo • The May Mayor's Breakfast • Coachella Valley Real Estate Conference Staff also created presentations for the CalEd Yearly Conference in Monterey, Guest Speaker for Chamber's July Breakfast, Rotary Club, Leadership Coachella Valley and several international delegations visiting and gathenng information on the Redevelopment Agency. HOUSING The Housing Division now has a total of 1,000 rental units, owned and operated by the Agency in its housing portfolio; we continue to attempt to identify for-sale properties that need renovations to add to the housing portfolio; home improvement loans continue to be made to qualified families throughout the City; staff developed a reference guide that is provided to residents which gives them information on various resources and contacts from utilities assistance programs to legal assistance resources The primary goal of the Housing Division is to provide decent, safe and sanitary affordable housing to the residents of our community, and provide them the opportunity to experience home ownership whenever possible The following is an update and current project status: Hovley Gardens This project is complete and remains 100% occupied. The 162-unit project has made a very strong statement in the community and has once again demonstrated the City Council's commitment to the production of quality affordable housing. Many of the families G 1RDA1Maria HuntWPDATA\MCCARTHY4 memos kprlega011806pqupdato0506 doc 55 that were overcrowded on the Agency's properties were transferred to Hovley Gardens and are very happy with their new homes. Indian Springs Mobile Home Park Currently working with MVR consulting to submit an application to the State of California Water Quality Resources control Board for sewer conversion grant assistance. In conjunction, RSG has been contracted to provide a liaison function between the City of Palm Desert and Indian Springs Mobile Home Park residents in obtaining assistance for the park condo conversion, and pnmarily the sewer connection requirements as stated and directed on the December 8, 2005 letter addressed to James Goldstein from Sal Poidomani with the Department of Housing and Community Development. 20-acre Affordable Housing Project The 93-unit single-family development has formally been named Falcon Crest, and the 27 senior villa complex will be known as La Rocca Villas. The sewer and water plans, rough grading plans, and street and storm drain plans have all been approved. Rough grading is almost complete, with construction of the four model home units set to begin February 1, 2006. Community Dynamics (developer) is currently out to bid for the construction of the La Rocca Villas, with the architectural design of Falcon Crest in its final stages of approval The goal for Falcon Crest is to have model homes ready by October 2006, and the project to be fully completed by June 2007. Palm Village Apartments Currently, the Palm Village Apartments are in the framing stage of new construction for a multi-family complex. The Contractor has requested a change order for miscellaneous items that will be forwarded for approval in January 2006. The Project will produce 36 affordable housing units to low and moderate-income households. Established wait lists for two (2) bedroom units will assist in completing initial occupancy. A project to build carports with solar photovoltaic panels is being undertaken to reduce the non-renewable energy consumed by the complex. Catalina/Pueblos Community Room The construction of a 2,982 square foot community room is approximately 65%complete. The extenor has lathe and trim on for stucco, and the interior is ready to be insulated. The community room will contain a kitchen with serving counter, dining area, TV room, computer room, office, two storage areas, and men's and women's restrooms. In addition, there will be an outdoor patio area. Staff is currently working with counsel on the policy and use guidelines. The project will be complete in Spring 2006. G 1RDAWarla Hunt WPDATA\MCCARTHYMemoslmrlega011806prjupdale0508 doc 56 74-047 San Marino Circle This deteriorated single-family home is being sold to Rancho Housing Alliance, who will rehabilitate it and sell it to a qualifying low- to moderate-income family. Escrow for the sale is scheduled to close 1/31/06. The rehabilitation is required to be complete within 90 days following the close of escrow Goleta Home Goleta home is owned by the city, but we have been tasked to make it available for affordable housing Currently, we are looking into different possibilities to have it available for homeownership for a low- to moderate-income household. Sevilla Apartments Conversion Sevilla Apartments are in the process of looking into a condo conversion. As part of the conversion, it has been requested that Sevilla Apartments construct a retaining wall that is adjacent to the Agency's affordable complex Will continue to communicate with Sevilla Apartments on this development Sares Regis — Enclave Developer is beginning to sell the first phase of homes Will be working in the near future with the development of loan and sales documents for the committed affordable single- family homes to be constructed within the development. PALM DESERT HOUSING AUTHORITY PROPERTIES Las Serenas ADA curb cuts for handicap access throughout the property to ensure that the property is in compliance with ADA requirements are scheduled to begin in February 2006. Landscape upgrades and new walkway lighting have been completed throughout the property. The pool equipment storage enclosures will be upgraded as part of this year's budget As part of other renovations, the clubhouse was painted, carpets were replaced, and expect new furniture to amve in February 2006. Current Occupancy. 99% Waiting list: 198 Taos Palms This years projects included' the replacement of twelve (12) decorative patio railings; updating the laundry room; preparation and painting of pool deck and walkways, upgrades to all the egress and ingress gates throughout the property; and complete renovations to Unit #B that included cabinets, plumbing upgrades, wall textunng, floor painting, lighting, G 1RDAWMana Hun6WPDATAWCCARTHWnemoetmrtega011806prjupdate0506 doe 57 new bath tile, etc. Upcoming projects will include the painting of the exterior wood stucco trim, gates, and utility enclosures, and doors will be replaced. Current Occupancy: 100% Waiting list. 'Counted together with Desert Pointe One Quail Place Upcoming projects will include re-roofing of all 59 carports, replacement of marquis signage on both Parkview and Fred Waring; upgrades to the playground equipment, play area, and river rock bed, and the ongoing east penmeter wall project is to be completed February 2006. Completed projects for One Quail Place include' New staircase handrails have been installed throughout the property; wood crossover bndges have been replaced, replaced basketball backboards; resurfaced basketball courts, energy coalition upgrades to 384 units; all common area lighting poles and bulbs have been upgraded (partially funded by Light Guire, an energy program that provided the bulbs at no cost); and upgraded four ponds that had leaks and system failures New wrought iron patio-railings have been installed throughout the property for those units that have decks that hang over creek beds. Installation of eleven (11) new boiler enclosures throughout property is now complete, and replaced several boilers on the property bnnging the equipment to current standards Current Occupancy: 98% Waiting list. 271 Desert Pointe A social gathering area has been created, complete renovations of two units are underway, and one unit has been mitigated for mold. We will be addressing several units for accessibility upgrades in the course of the next few weeks. Current Occupancy: 95% Waiting list 428 Catalina Gardens Completed projects include minor roof repairs throughout the property; two (2) carports rebuilt (one as a result of fire and the other was damaged due to a fallen tree because of the high winds, no other damages). Concrete walkway upgrades to the new community room are scheduled for February 2006. Current Occupancy 97% Waiting list 85 The Pueblos Completed projects include: Painting all wood tnms; increasing the westerly wall height to provide privacy for the neighboring properties; installation of roll-up screen on all patios to deal with direct sunlight to the units; air conditioning upgrades to all 15 units. G IRDAIMada HunnWPDATMMCDARTWArnemoslcorlegao11e0eonupaate0506 doe 58 Plan to complete re-roofing of carports in June 2006, and plan to add rear patio rock in the second quarter of 2006. Current Occupancy 100% Waiting list: 15 Neighbors Apartments Completed projects include upgrades to trash enclosure(wall, entrance and gate), exterior stucco patchwork, as well as touch-up paint. Several of the units have had complete interior repairs, which included carpeting, cabinets, new flooring and fixtures. Upcoming projects will include minor update to laundry room and complete exterior paint is scheduled for February 2006. Current Occupancy: 96% Waiting list: 25 California Villas To date, we have completely upgraded the interiors of 110 units We currently endeavor to complete intenor unit upgrades to approximately 32 units every four months. The target date for completion of all unit repairs was March 2006, but renovations to units on other properties have extended the project until July 2006 We are in negotiations with contractor for Phase A improvements, and will be awarding contract in February 2006 for the exterior element renovations with a nine-month timeline. Currently, planning to go out to bid on Phase B site improvements in June 2006, pool re-plastering is scheduled for February 2006; and are looking into photovoltaic solar energy and other energy conservations implementations. Current Occupancy: 100% Waiting list 85 (Project undergoing renovation) Laguna Palms Prest Vuksic Architects has been retained to provide architectural services and identify the structural and mechanical concerns. Design of extenor renovation that included facade, roofs and elements to the buildings is nearing completion. Contract for utility undergrounding has been awarded to update electrical plan for the complex and each of the units, and are scheduled to begin upgrades February 2006. In addition, we have demolished the easterly pool. Pending projects include the renovations of intenor units; tree removal project for the first week of February 2006, reviewing photovoltaic energy possibilities for the property; and will be out to bid for the exterior renovations and site improvements April 2006. Current Occupancy: 25% Waiting list 50 until electncal repair plans are complete and installed (Project undergoing renovation) G\RDA'Marla Hunt\WPDATAVACCARTHYvnemoslrortegao11806prjupdate0506 doc 59 Country Village Apartments This recently acquired apartment complex at Washington and Avenue of the States provides 66 studio units that are small, old, and in poor condition. Agency staff and a consulting architect are studying the property to determine how best to bring the complex up to the standards of Palm Desert's affordable housing program. Alternative methods for accomplishing a complete overhaul of the property are being reviewed, and the potential for adding more units is being examined The study should be complete by March, with a recommendation being forwarded to the Agency Board in April 2006. Design and construction of the necessary work will take several years. In the meantime, we are in the process of having certification applications submitted and reviewed for eligibility. Staff has directed the management company to clean up the property. Some improvements done to the property include site lighting, installation of pool gates, and boiler replacement Current Occupancy 68% Waiting List: 0* (* Until repairs can be done, applicants are being referred to our other properties.) Desert Rose Staff continues to monitor the Desert Rose project. A waiting list has been established and families are being qualified to purchase homes that become available. Housing staff is facilitating the identification of potential buyers, pre-qualifying and assisting them through escrow There have been 77 resales since the first resale in 1999, and approximately 50 refinances. Home Improvement Program The program continues to offer a variety of grants and loans to very low, low, and moderate income persons, and has grown dramatically, improving homes and neighborhoods throughout Palm Desert. Accomplishments to date include 176 completed projects; 7 currently under construction; 7 soliciting contractors' proposals, and 7 applications being processed, totaling 25 active files. Staff is drafting revisions to the policy to accommodate the economic conditions causing changes in renovation costs, etc First Time Homebuyer Program The program design and guidelines have been revised based on current market conditions and are in the process of drafting the regulatory documents Legal counsel will review the program, and then it will be forwarded to Fannie Mae and FHA for review and approval The Housing Commission has reviewed and approved the program G 1RDAUlada Hun6W PDATA\MCCARTHYMemoslcottegaO11606pdupdate0506 doc 60 Rental Subsidy Program Preliminary draft of the program and guidelines have been developed. Still need to establish step-by-step application eligibility review process and incorporate into the guidelines. Once completed, it will be forwarded to legal counsel for review. Plan to present for approval to Housing Commission by March 2006. Waiting List for Resales (Desert Rose) Since the waiting list was established in 2002,the Agency has assisted 31 families with the resale of their homes to qualified buyers. There are currently 3 resales in process and 59 applicants on the wait list. Plan to republish the article regarding homeownership opportunities for low and moderate-income families in the Brightside's Apnl 2006 issue. Habitat for Humanity Three (3) lots on Goleta were donated to Habitat for Humanity. Homes have been constructed and are occupied by three (3) very low-income families identified by Habitat We are in the process of donating two (2) additional lots identified as Virginia Lot and El Cortez Way Lot Expect to complete construction and identification of very low-income families by December 2006 Portola Mobile Home Park Lot Sales Continue to monitor unit restrictions in the Portola Mobile Home Park. There are currently 28 units that have restrictions. Rent Analysis and Rent Setting Procedure A market rent analysis was completed by R.A. Sweet and Associates and was used to establish a rent setting policy for the Agency's rental units The proposed procedures have received a favorable recommendation approved by the Housing Commission and are pending review by legal counsel. Plan to take to the Council for approval in February 2006 G\RDAIMana Hunt\W PDATAUACCARTHY nemostortegaD11806prjupdate0506 doc 61 REPORT ON HOUSING PRODUCTION NEEDS BY CATEGORY Total Production Requirements 1 Units Needed to meet Units Required by the 2006 Housing Household the Stipulation Production Income Level and the RHNA Units Produced Requirement Very Low 655 653 2 Low 572 520 52 Moderate 207 173 34 1434 1346 88 Projects Slated to Accomplish Remaining Requirements: Palm Village total units 36 36 Falcon Crest Single Family For Sale Units 93 La Rocca Villas 27 Senior For-Rent Units 27 156 Additional Units will be required when a new RHNA is distributed in the future The Agency may find it desirable to acquire more units than those that are currently required for the Stipulation and the RHNA in order to blend the income levels appropriately for the size of the properties The Existing Need (# of households that are currently overburdened according to SCAG analysis) will be addressed primarily through our compliance plan programs. Some of the units we acquire may eliminate a household being overburdened so those would reduce the existing need number as well G'RDAVAarla Hunt\W PDATA\MCCARTHYMemos\wdega011606pqupdate0506 doc • 62 1 6 O Q O 1 Si6 c Q 9`i� as .� .-. i C Ais a 15 CD U, e iE 0 eq6 co gi 2 o it 2 C.) a+ 6''CI li 0 >+ ` p CD Q t9 6�'c' , = to 6�0 CS re 0 <4 rs` Z °I 0 99ossi a 0 0 0 0 0 0 0 0 0 0 0 o Er) o 00 U) 00 t0n 'F 'cr CO co N N e- r 63 c0 CO U) CO CO O N N L M 0 O LO C I- r Q O> t CO avr) t Z N V N- I,- N O) 'K N h Z `, O n n N CO CD N O O) In O r co O) 0 )0 -tr. CO 'Cr N (/) (O In Cr 0 � � 0 Q Cil Q O N O. ., I-- en0 _ : ,.-., 0 (D C) C LLI 0 =—f__ - - —I le M is, TrN. co 1- O. O. O .--- - - — co°) n CO x 2T= .-- w O. O. , O co CD LO I Cr CO0 M N _. _ --: .. .:. 0 I 0 - ie N CO r Un �J 0 x- t- n 2 N N r N a x O N U. Ce co O N N c0 Cr)h O L- N N 2 r— a Cop V' O0 6,,;.,.. i._ y o. inO ) J N N- S LO 0 00 00 00 00 0 0 a 0 in o )n o )n a A000 05 cy c.i r I )' N NN CO 64 QJ 0 QP RESOLUTION NO. 06-129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA AMENDING THE FISCAL YEAR 2005-2006 BUDGET TO PROVIDE ADDITIONAL APPROPRIATIONS FROM THE GAS TAX, FIRE TAX, AIR QUALITY MANAGEMENT, INTERNAL SERVICE AND THE GENERAL FUND 73 WHEREAS, it appears that certain funds will receive revenues in the 2005-06 fiscal y year that exceed the requirements for currently budgeted appropriation, and .cam. rn o' m WHEREAS, it is desirable to appropriate said excess revenues from the Gas Tax, z $ Fire Tax, Air Quality Management, Internal Service and General Fund for reimbursement P c of eligible street expenditures, replacement costs and additional service costs ` NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm -• Desert, California, that the 2005-06 Budget is hereby amended by appropriating from the Unobligated Fund Balances of certain funds to the identified funds as follows. 1 Increase transfer out from the Fire Tax Fund to the Internal Service fund for vehicle replacement. Vehicle Replacement - Fund 230 $206,000 2. Increase appropriations for additional expenditures resulting from unanticipated overtime for fire services Increase Appropriation - Fund 230 $436,000 3 Increase revenues from Structural Fire Tax Increase Revenues - Fund 230 $650,000 4. From the Gas Tax Fund to the General Fund to reimburse for street maintenance performed Increase Appropriations - Fund 211 $43,000 Resolution No 06-129 Page 2 September 28, 2006 5. From Recycling Fund to reimburse Coachellla Valley Association of Governments for additional proceeds received from Air Quality Management based on contractual obligation Increase - Fund 238 $ 7,900 6. Appropriate additional funds for street resurfacing for the Transportation Congestion Relief Fund received Increase - Fund 211 $221,000 7 Increase revenue for receipt of Transportation Congestion Relief Fund proceeds received for street resurfacing. Increase- Fund 211 $221,000 PASSED, APPROVED and ADOPTED by the City Council of the City of Palm Desert, California, at its Regular Meeting held on the 28'h of September by the following vote, to wit. AYES: BELLY, SPIEGEL, and FERGUSON NOES: NONE ABSENT: BENSON ABSTAIN: NONE JIM nip N, MAYOR ATTEST: r CRELLE D. RLASSEN, ITY CITY OF PALM DESERT, CALIFORNIA ••'"T '� City of Palm Q N,ert _` 44/ x Council Agenda Request i `V __ wl7 Meeting of September 28, 2006 0 .N.;�a 3._ I 1. To be considered under: Consent Calendar _ Resolutions X Ordinances _ New Business Old Business _ informational Items Public Hearings _ Other 2 Item Title (Please provide the wording that should appear as the item's title on the agenda) Approve Resolution No authorizing the Fiscal Year 2005-2006 Budget Amendment to provide transfer, appropriation and estimated revenues of unobligated funds from gas tax, fire tax, air Quality management, internal service and general fund as of June 30, 2006 3 Financial: (Complete if applicable) (a) Account/Project # (b) Amount Requested (c) In the Current Budget? (d) Appropriation Required" Approved by Finance r 4 Submitted by: Paul S Gibson, Finance DirectorDiirct ��///� 5 Approvals: Department Head alai %�'" City Manager , J CITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT REQUEST APPROVE RESOLUTION NO 06-129 AUTHORIZING THE FISCAL YEAR 2005-2006 BUDGET AMENDMENT TO PROVIDE TRANSFER, APPROPRIATION AND ESTIMATED REVENUES OF UNOBLIGATED FUNDS FROM GAS TAX, FIRE TAX, AIR QUALITY MANAGEMENT, INTERNAL SERVICE AND GENERAL FUND AS OF JUNE 30, 2006 DATE: SEPTEMBER 28, 2006 CONTENTS RESOLUTION NO. 06-129 RECOMMENDATION: By Minute Motion, that the City Council approve Resolution No 06-129 amending the 2005-06 budget to provide transfer, appropriation and estimated revenues of unobligated funds from the, Gas Tax, Fire Tax, Air Quality Management, Internal Service and General Fund as of June 30, 2006 BACKGROUND: City staff recommends that the City appropriate estimated unobligated balances from the Gas Tax, Fire Tax, Air Quality Management, Internal Service and General Fund for reimbursement of eligible street expenditures, service costs, and to transfer replacement cost to the City's Internal Service Fund. This resolution will allow the Director of Finance to make the budget adjustments for fiscal year 2005-06 and the transfers as of June 30, 2006 Submitted By. Paul S Gibson, Director of Finance/City Treasurer CITY COUNCIL ,ACTION: APPROVED ✓ DENIED Approval' REC IVED OTHER Aciere- L MEETING DATE Q -Olo AYES:_%� �/. -yJiCliP F (�SQ)7 Carlos L Ortega, City Manager ABSENT: P n ABSTAIN: /�/�J'-t VERIFIED BY: //✓fK// Original on File wi City Clerk' s Office H 1 WPDOCSVnferofce MemoslCdyappropbafficgaso5-06 wpd RESOLUTION NO. 06-129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA AMENDING THE FISCAL YEAR 2005-2006 BUDGET TO PROVIDE ADDITIONAL APPROPRIATIONS FROM THE GAS TAX, FIRE TAX, AIR QUALITY MANAGEMENT, INTERNAL SERVICE AND THE GENERAL FUND WHEREAS, it appears that certain funds will receive revenues in the 2005-06 fiscal year that exceed the requirements for currently budgeted appropriation, and WHEREAS, it is desirable to appropriate said excess revenues from the Gas Tax, Fire Tax, Air Quality Management, Internal Service and General Fund for reimbursement of eligible street expenditures, replacement costs and additional service costs NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the 2005-06 Budget is hereby amended by appropriating from the Unobligated Fund Balances of certain funds to the identified funds as follows. 1 Increase transfer out from the Fire Tax Fund to the Internal Service fund for vehicle replacement: Vehicle Replacement - Fund 230 $206,000 2 Increase appropriations for additional expenditures resulting from unanticipated overtime for fire services Increase Appropriation - Fund 230 $436,000 3. Increase revenues from Structural Fire Tax Increase Revenues - Fund 230 $650,000 4 From the Gas Tax Fund to the General Fund to reimburse for street maintenance performed Increase Appropriations - Fund 211 $43,000 Resolution No 06-129 Page 2 September 28, 2006 5. From Recycling Fund to reimburse Coachellla Valley Association of Governments for additional proceeds received from Air Quality Management based on contractual obligation Increase - Fund 238 $ 7,900 6 Appropriate additional funds for street resurfacing for the Transportation Congestion Relief Fund received Increase - Fund 211 $221,000 7. Increase revenue for receipt of Transportation Congestion Relief Fund proceeds received for street resurfacing. Increase- Fund 211 $221,000 PASSED, APPROVED and ADOPTED by the City Council of the City of Palm Desert, California, at its Regular Meeting held on the 28th of September by the following vote, to wit• AYES: NOES: ABSENT: ABSTAIN: JIM FERGUSON, MAYOR ATTEST: RACHELLE KLASSEN, CITY CLERK RESOLUTION NO. 06-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2005-2006 BUDGET AS A RESULT OF YEAR-END ADJUSTMENTS. WHEREAS, as a result of a Year-End review of the budget, it is desirable to revise the 2005-06 Budget, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the 2005-06 Budget is hereby revised as follows 1 The amounts shown in the column entitled "Revised Appropnahons" in the table entitled "City of Palm Desert, Year-End 2005-06 Budget Review, Revised Appropnations Operating Budget", attached hereto as Exhibit "A", are hereby _ appropriated to the departments, activities and projects identified therein as the Operating Budget for 2005-06 PASSED,APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this 24th day of August, 2006, by the following vote, to wit AYES BENSON, KELLY, SPIEGEL, FERGUSON emm, NOES NONE ABSENT NONE ABSTAIN NONE AM/ JIM W.ON MAYOR `m* ATTEST RACHELLE KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA RES: 06-115 Exhibit "A" CITY OF PALM DESERT YEAR-END 2005-06 BUDGET REVIEW REVISED APPROPRIATIONS OPERATING BUDGET FUND/ REVISED CHANGE DEPARTMENT APPROPRIATIONS INC/(DEC) GENERAL FUND Unemployment 3,100 Information Systems 37,000 Outside Agency 11,900 City Manager 6,600 Legal Services 320,000 Audit 3,400 Building &Safety 48,600 I Landscape Services 1,500 Police Services (320,000) Street Resurfacing (200,000) GENERAL FUND EXPENSE- NET CHANGE $( 141,100 ) Other Funds: Presidents Plaza I $13,900 Presidents Plaza IB 4,200 El Paseo Merchants Assoc. 2,000 Public Safety Grants 9,200 RESOLUTION NO. 532 Q.) A RESOLUTION OF THE PALM DESERT REDEVELOPMENT AGENCY, PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2005-06 BUDGET AS A RESULT OF YEAR END ADJUSTMENTS WHEREAS, as a result of Year-End review of the budget, it is desirable to revise the 2005-06 Budget; NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency, Palm Desert, California, that the 2005-06 Budget is hereby revised as follows 1. The amount shown in the column entitled "Revised Appropriations" in the table entitled "Palm Desert Redevelopment Agency, Mid-Year 2005-06 Budget Review, Revised Appropriations Operating Budget', attached hereto as Exhibit "A", are hereby appropriated to the departments, activities, and projects identified therein as the Operating Budget for 2005- 06 PASSED, APPROVED AND ADOPTED, at the regular meeting of the Palm Desert Redevelopment Agency held on this 24th day of August 2006, by the following vote to wit AYES. BENSON, KELLY, SPIEGEL, FERGUSON NOES NONE ABSENT. NONE ABSTAIN. NONE Jim Ferguso , -irman ATTEST o2 Rache le Klassen, Secretary U, H 0 c. v C\Documents and Setbngslpgiosontoral SettingslTenporary Internet Rles1OLK1112005.05 ROA Midyear Budget Resolution doe RES:532 Exhibit "A" PALM DESERT REDEVELOPMENT AGENCY YEAR-END 2005-06 BUDGET REVIEW REVISED APPROPRIATIONS OPERATING BUDGET FUND/ REVISED CHANGE DEPARTMENT APPROPRIATIONS INC/(DEC) Project Area#2 Administration $6,000,000 i s • Ja6-uewG e H•fuew1ieoect sjenaddy•,' •, I • • ,1 Y • • Ti I pafllwgngi .',: `,� • .I • , 1:' 1,I Ir • 1 I ,1 •.; IIC I ,. . 11 I ' 1 ' 1/ t I' ,rrpemnbe uogeudoJddy :(( dje6pn; r• � (dp , • •1 = I• I } • pe sanbalj iunowy Q� ., , OTOefoadpun000y 1 1•• i r 1. 1• I L• I ' ' ' I • a 1 t cleollddeNa)aldwo6 �; f (suoiloy Aoue6y fuewdolanapeu pue AID swop) •s;uaw;snfpy pu3-JeaA - • I ;o;lnse e se ;e6png 900Z-900Z JeeA 1eosij eq; 6u!Puawe anaddd :1931103H • :', .',.I (epue6eELffiFEQ QQpu m •• - pine upija 6uwpoMay} a.lnoJdaseald) - - Joule s6uJe_ ognd r o lEigeabieuopewiolui , sseuisng . o =, cS1,1F10$5151t seam � •4 Jepuale-0;uasuoe 1. ., , , . ; • • °JG>un pa�apisuoo e ,�aA e�1 t5Je�1 : • �' a 1 CITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT REQUEST: Approve amending the fiscal year 2005-2006 Budget as a result of Year-End Adjustments. (Joint City and Redevelopment Agency Actions) Date: August 24, 2006 CONTENTS: Resolution Recommendation* 1 By Minute Motion, approve Resolution 06- i15 amending the fiscal year 2005- 2006 City Budget as a result of Year-End Adjustments, and 2 By Minute Motion, approve Resolution 532 amending the fiscal year 2005-2006 Redevelopment Agency Budget as a result of Year-End Adjustments Background: Staff has completed a year-end analysis of the FY 2005-06 budget and financial position of the City The final revenues for the General & Fire Fund are estimated at $53 million versus expenditures of$45 million budgeted, an $8 million increase in fund balance Sales Tax will end up at $17 2 million and T 0 T at $7 9 million We had significant increase ($1 million) in the Building Permit, Business License and Charges for services revenues Property taxes were up $1 million along with Interest Earnings Expenditures continue to be lower than budgeted mainly within the following departments Police, Public Works Administration, and Street Resurfacing, which accounts for most of the find balance increase Gen &Fire Mid-Year Original Budget Revised Budget Actual Est. Revenue/Expense Revenues 49,193,192 51,093,192 53,065,000 Expenses 49,082,294 52,800,641** 45,065,000 **(Includes carryover of budget from 04-05 for encumbrance purchase orders) The needed department budget adjustments have no increase to the budget due to transfers between department budgets Following are the recommended changes • $6,600 for energy consultant for City Manager • $3,400 for additional Audit work on TOT and Waste Management • $320,000 for additional legal services on Indian Spnngs - $74,000, Silver Spur-$142,000, Medical Marijuana Dispensaries, South Beach Restaurant, Conshe, Subdivisions, Monterey 170 • $37,000 to purchase computer equipment in Information Systems • $11,900 for Outside Agency Funding for increased contribution to the after-school program which was not budgeted Year End Budget Adjustments FY 05-06 • $48,600 for salary increases for Building and Safety • $3,100 for actual cost of unemployment payments • $1,500 for Landscape Services salanes • Decrease $320,000 from Police Services, $200,000 from Street Resurfacing to transfer budget to departments listed previously Other Funds • $9,200 for Cities portion of Public Safety Grants • $2,000 for El Paseo Merchant Advertising • $13,900 for Presidents Plaza I maintenance and $4,200 for Presidents Plaza III maintenance • $6,000,000 for park land purchase in Project Area 2 Submitted Bey Approval 2a qt- Paul S Gibson �,rCarlos Ortega, Manager Director of Finance/City Treasurer CITY COUNCIL ACTION: APPROVED DENIED.__ _ RECEIVED OTHER �� //BY RDA I ETING DATE_ X_- -( o ON � -,Dq--O�,C��/ AYES: e sh�i e7 J pie p Cat/srn IR-,6K NOES. �ana 1VERIFIED BY ABSENT: ye— ABSTAIN: one- Original on file with City Clerk's Office VERIFIED BY: KUKIco_ Original on File with(,amity Clerk's Office RESOLUTION NO. 06-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2005-2006 BUDGET AS A RESULT OF YEAR-END ADJUSTMENTS. WHEREAS, as a result of a Year-End review of the budget, it is desirable to revise the 2005-06 Budget, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the 2005-06 Budget is hereby revised as follows I The amounts shown in the column entitled "Revised Appropriations" in the table entitled "City of Palm Desert, Year-End 2005-06 Budget Review, Revised Appropnations Operating Budget", attached hereto as Exhibit "A", are hereby appropnated to the departments, activities and projects identified therein as the Operating Budget for 2005-06 PASSED,APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this 24th day of August, 2006,by the following vote, to wit AYES NOES ABSENT ABSTAIN JIM FERGUSON, MAYOR ATTEST RACHELLE KLASSEN, CITY CLERK ' CITY OF PALM DESERT, CALIFORNIA RES: 06-115 Exhibit "A" CITY OF PALM DESERT YEAR-END 2005-06 BUDGET REVIEW REVISED APPROPRIATIONS OPERATING BUDGET FUND/ REVISED CHANGE DEPARTMENT APPROPRIATIONS INC/(DEC) GENERAL FUND Unemployment 3,100 Information Systems 37,000 Outside Agency 11,900 City Manager 6,600 Legal Services 320,000 Audit 3,400 Building & Safety 48,600 Landscape Services 1,500 Police Services (320,000) Street Resurfacing (200,000) GENERAL FUND EXPENSE- NET CHANGE $( 141,100) Other Funds: Presidents Plaza I $13,900 Presidents Plaza III 4,200 El Paseo Merchants Assoc. 2,000 Public Safety Grants 9,200 RESOLUTION NO. 532 A RESOLUTION OF THE PALM DESERT REDEVELOPMENT AGENCY, PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2005-06 BUDGET AS A RESULT OF YEAR END ADJUSTMENTS WHEREAS, as a result of Year-End review of the budget, it is desirable to revise the 2005-06 Budget, NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency, Palm Desert, California, that the 2005-06 Budget is hereby revised as follows 1 The amount shown in the column entitled "Revised Appropriations" in the table entitled "Palm Desert Redevelopment Agency, Mid-Year 2005-06 Budget Review, Revised Appropriations Operating Budget', attached hereto as Exhibit "A", are hereby appropriated to the departments, activities, and projects identified therein as the Operating Budget for 2005- 06 PASSED, APPROVED AND ADOPTED, at the regular meeting of the Palm Desert Redevelopment Agency held on this 24th day of August 2006, by the following vote to wit AYES NOES ABSENT ABSTAIN Jim Ferguson, Chairman ATTEST Rachelle D Klassen, Secretary G\Documents and Settings\pgibsontocal Settings\Temporary Internet Files\OLK11\2005-06 RDA Midyear Budget Resolution doe RES:532 Exhibit "A" PALM DESERT REDEVELOPMENT AGENCY YEAR-END 2005-06 BUDGET REVIEW REVISED APPROPRIATIONS OPERATING BUDGET FUND/ REVISED CHANGE DEPARTMENT APPROPRIATIONS INC/(DEC} Project Area #2 Administration $6,000,000 1 RESOLUTION NO. 06-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM -C DESERT, CALIFORNIA, RESCINDS RESOLUTION NO. 05-49, "EXHIBIT t A" SALARY SCHEDULE, SALARY RANGES, AND ALLOCATED 0 CLASSIFICATIONS FOR THE PERIOD OF MARCH 6, 2006 THROUGH JUNE 30, 2006. si WHEREAS, the City of Palm Desert has met and conferred in good faith with the Palm Desert Employees Organization (PDEO)in accordance with the Meyers-Milias-Brown Act and the City employer- employee relations Resolution No. 81-89; and WHEREAS, the City of Palm Desert has reached agreement with the employees represented by the Palm Desert Employees Organization, for the period July 1, 2001 through June 30, 2006 WHEREAS, the modification to"EXHIBIT A"does not change the MOU/Agreement previously entered in between the Palm Desert Employees Organization and the City of Palm Desert. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM DESERT AS FOLLOWS: SECTION I - SALARY SCHEDULE, RANGES &ALLOCATED CLASSIFICATIONS All employees shall be classified and shall receive compensation for services performed. This compensation shall be in accordance with the established salary schedule and salary ranges for their respective classification as shown below This schedule of allocated positions supersedes the schedule of allocated positions in the 2005/2006 approved budget The City of Palm Desert's Personnel System, Section 2 52 of the Palm Desert Municipal Code prescribes specific terms for appointment and tenure of all City employees. SALARY AUTHORIZED DEPTARTMENT/ACTIVITY CLASSIFICATIONS RANGES POSITIONS CITY MANAGER (5) City Manager 1 1 Assistant to the City Manager 134 1 Special Projects Administrator 130 1 Secretary to the City Manager 116 1 Sr Office Assistant—OR- 107 1 Page 1 of 10 Resolution 06-34 — Salary Ranges/Allocated Positions Resolution Office Assistant II 104 FINANCE (20) Finance (13) Director of Finance/City Treasurer 145 1 Assistant Finance Director 135 1 Deputy City Treasurer 127 1 Senior Financial Analyst 127 1 Management Analyst I — OR - 120 1 Accountant I 118 Accounting Technician II — OR - 118 5 Accounting Technician I 113 Administrative Secretary 113 1 Business License Technician 113 1 Sr. Office Assistant - Business License 107 1 Data Processing (7) Director of Information Systems •137 1 Information Systems Analyst 118 1 GIS Technician 118 1 GIS Technician — Entry Level 114 1 Information Systems Technician 114 2 Office Assistant II — OR - 104 1 Office Assistant I 100 COMMUNITY SERVICES (29) Community Services (13) Assistant City Manager/Community Services 151 1 Director of Special Programs 137 1 Marketing Manager 131 1 Senior Management Analyst 127 2 Secretary to the City Council 116 1 Recycling Technician 113 1 Administrative Secretary 113 2 Senior Office Assistant 107 1 Main Lobby Receptionist 106 1 Office Assistant II — OR - 104 2 Office Assistant I 100 Page 2 of 10 Resolution 06-34 — Salary Ranges/Allocated Positions Resolution City Clerk (4) City Clerk 139 1 Deputy City Clerk 118 1 Records Technician 113 1 Office Assistant II — OR - 104 1 Office Assistant I 100 Human Resources (4) Human Resources Director— OR — 139 Human Resources Manager 131 1 Human Resources Technician 113 2 Senior Office Assistant 107 1 Art in Public Places (3) Public Arts Manager 131 1 Public Arts Coordinator 118 1 Public Arts Technician 113 1 Visitor Information Center (5) Visitor Information Center Manager 131 1 Office Assistant II — OR - 104 4 Office Assistant I 100 DEVELOPMENT SERVICES (87) Development Services (5) Assistant City Manager/Development Services 151 1 Parks & Recreation Services Manager 134 1 Risk Manager 129 1 Senior Management Analyst 127 1 Administrative Secretary 113 1 Page 3 of 10 Resolution 06-34— Salary Ranges/Allocated Positions Resolution Building Operations/Maintenance (4) Building Maintenance Supervisor 114 1 Maintenance Worker II — OR - 106 3 Maintenance Worker I — OR - 101 Custodian II — OR - 104 Custodian I 100 Public Works Administration (22) Director of Public Works 145 1 City Engineer 139 1 Engineering Manager 135 1 Transportation Engineer 130 1 Senior Engineer— OR - 129 1 Project Administrator 127 Senior Engineer/ City Surveyor 129 1 Project Administrator 127 1 Associate Transportation Planner 127 1 Assistant Engineer 125 1 Senior Public Works Inspector 121 1 Senior Engineer Technician — OR - 120 1 Engineenng Technician II — OR - 118 Engineering Technician I 113 Management Analyst II — OR - 123 1 Management Analyst I 120 Public Works Inspector II - OR - 120 3 Public Works Inspector I 118 Engineering Technician II — OR — 118 1 Engineering Technician I 113 Traffic Signal Specialist— OR - 121 1 Traffic Signal Technician II Capital Improvement Projects Technician 113 1 Administrative Secretary 113 1 Sr. Office Assistant 107 1 Office Assistant II — OR - 104 2 Office Assistant I 100 Public Works Streets Maintenance (16) Maintenance Services Manager 130 1 Streets Maintenance Supervisor 121 1 Mechanic it 113 1 Senior Maintenance Worker 111 2 Page 4 of 10 Resolution 06-34— Salary Ranges/Allocated Positions Resolution Equipment Operator II 111 1 Equipment Operator I 109 3 Maintenance Worker II - OR - 106 6 Maintenance Worker I 101 Sr. Office Assistant 107 1 Public Works Civic Center Maintenance (5) Parks Maintenance Supervisor 121 1 Senior Maintenance Worker 111 1 Maintenance Worker II -OR- 106 3 Maintenance Worker I 101 Landscape Services (6) Landscape Manager 129 1 . Landscape Specialist 121 1 Landscape Inspector II 118 1 Landscape Inspector I 114 3 Building & Safety (22) Administration (5) Director of Building & Safety 140 1 Deputy Building Official 135 1 Administrative Secretary 113 1 Building and Safety Technician 113 1 Office Assistant II - OR - 104 1 Office Assistant I 100 Plan Check (3) Sr. Plans Examiner 123 1 Building Permit Specialist II — OR - 118 2 Building Permit Specialist 111 Building Inspection (8) Building Inspection Manager 127 1 Senior Building Inspector 121 2 Building Inspector II - OR - 118 5 Building Inspector I 114 Page 5of10 Resolution 06-34— Salary Ranges/Allocated Positions Resolution Code Inspection (6) Code Compliance Manager 127 1 Senior Code Compliance Officer 121 1 Code Compliance Officer II - OR - 118 3 Code Compliance Officer I 114 Code Compliance Technician 113 1 Planning & Community Development (7) Director of Community Development 144 1 Planning Manager 135 1 Associate Planner— OR - 127 3 Assistant Planner 123 Administrative Secretary 113 1 Senior Office Assistant 107 1 REDEVELOPMENT AGENCY (12) Assistant City Manager/RDA/Housing 151 1 Director of Redevelopment & Housing 144 1 Redevelopment Manager 131 1 Redevelopment & Housing Finance Manager— OR - 131 Sr Financial Analyst 127 1 Economic Development Manager 131 1 Senior Management Analyst 127 1 Economic Development Technician II — OR - 118 1 Economic Development Technician I 114 Secretary to the Executive Director 116 1 Redevelopment Finance Technician 113 1 Accountant II — OR - 121 1 Accountant I 118 Senior Office Assistant 107 1 Office Assistant II - OR - 104 1 Office Assistant I 100 Page 6 of 10 Resolution 06-34 — Salary Ranges/Allocated Positions Resolution HOUSING (7) Housing Authority Administrator 131 1 Project Administrator 127 1 Management Analyst II — OR - 123 1 Management Analyst I 120 Project Coordinator 121 2 Housing Programs Technician 113 2 TOTAL AUTHORIZED REGULAR FULL TIME POSITIONS 162 CITY COUNCIL MEMBERS 999 5 1 Page 7 of 10 Resolution 06-34— Salary Ranges/Allocated Positions Resolution SECTION II - EXEMPT PERSONNEL The following positions are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Section 2 52.305. Among other things, these positions require spending numerous extra hours at meetings, conferences and work and are designated Group A. Group A: City Manager Assistant City Manager Community Services Assistant City Manager Development Services Assistant City Manager Redevelopment/Housing Authority/Economic Development City Clerk City Engineer Director of Building & Safety Director of Community Development Director of Finance/City Treasurer Director of Information Systems Director of Public Works Director of Redevelopment and Housing Director of Special Programs The following positions are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Section 2 52.305 Among other things,these positions require spending occasional extra hours at meetings, conferences and work and are designated Group B Group B: Assistant to the City Manager Human Resources Manager Assistant Finance Director Marketing Manager Assistant Engineer Landscape Manager Assistant Planner Management Analyst I/II Associate Engineer Maintenance Services Manager Associate Planner Parks Maintenance Supervisor Associate Transportation Planner Parks & Recreation Services Building Inspector Manager Manager Code Compliance Manager *Planning Manager Deputy Building Official Project Administrator Deputy City Treasurer Public Arts Coordinator Economic Development Manager Public Arts Manager , Engineering Manager RDA & Housing Finance Mgr Housing Authority Administrator Redevelopment Manager Page 8 of 10 Resolution 06-34 — Salary Ranges/Allocated Positions Resolution Risk Manager Senior Management Analyst Secretary to the City Council Special Projects Administrator Secretary to the City Manager Streets Maintenance Supervisor Secretary to the Executive Director Supervising Plans Examiner Senior Engineer Transportation Engineer Senior Engineer/City Surveyor Visitor Information Center Mgr Senior Transportation Engineer (*The incumbent was originally classified in Group A and per qualification in Resolution 81- 98, shall continue to receive Group A benefits) SECTION III -ANNUAL PHYSICALS Annual medical examinations are provided for the following: Assistant City Manager Community Services Assistant City Manager Development Services Assistant City Manager Redevelopment/Housing Authority/Economic Development City Clerk City Engineer I City Manager Council Members Director of Building & Safety Director of Community Development Director of Finance/City Treasurer Director of Information Systems Director of Public Works Director of Redevelopment & Housing Director of Special Programs SECTION IV - MILEAGE REIMBURSEMENT The mileage reimbursement rate to employees required to use their personal car on City business shall be set by Council and conform to current Internal Revenue Service guidelines. SECTION V - OTHER COMPENSATION While this resolution establishes the ranges and gross salary for certain positions in the classified service for the City of Palm Desert, there are other benefits both tangible and intangible that are not addressed in this document Unless referenced otherwise, all benefits in place on March 6, 2006, will continue as constituted. Page 9 of 10 D Resolution 06-34 — Salary Ranges/Allocated Positions Resolution SECTION VI This resolution is effective upon adoption The provisions relating to salary and other compensation shall be effective and where applicable, accrue on, and from March 6,2006. PASSED, APPROVED AND ADOPTED by the Palm Desert City Council this 9th day of March, 2006 by the following vote, to wit AYES. BENSON, CRITES, KELLY, SPIEGEL, and FERGUSON NOES NONE ABSENT. NONE ABSTAIN. NONE JIM ' 4I SON, MAYOR ATTEST RA HELLS KLASSEN, CITY CLERK CITY OF PALM DESERT Page 10 of 10 CITY OF PALM DESERT Resolution 06-1 SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Exhibit A Effective 3/06/06-6/30/06 new 5% 5% 5% 5% 5% 7.5% POSITION CLASSIFICATION GRADE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 10001 City Manager 1 $ 99 04 10008 ACM for Community Services 151 $ 59 74 $ 62 72_ $ 65 86 $ 6915 $ 72 61 $ 76 24 $ 81 98 10003 ACM for Development Services 151 $ 59 74 $ 62 72 $ 65 86 $ 69 15_$ 72 61 $ 7624 $ 81 96 10002 ACM for RDA/Housing 151 $ 59 74 $ 62 72 $ 65 86, $ 69 15 $ 72 61 ,$ 76 24, $ 81 96 150 $ 58 28 $ 61 19, $ 64 25, $ 67 47 $ 70 84 $ 74 38 $ 79 96 149 $ 56 86 $ 59 70 $ 62 69 $ 65 82 $ 69 11 $ 72 57 $ 78.01 148 $ 55 47 $ 58 25 $ 61 16 $ 64 22 $ 67 43 $ 70 80 $ 7611 147 $ 54 12 $ 56 83. $ 59 67 $ 62 65 $ 65 78 $ 69 07 $ 74 25 148 $ 52 80 $ 55 44 $ 58 21 $ 61 12 $ 64 18 $ , 67 39 $ 72 44 10017 Director of Public Works 145 $ 51 51 $ 54 09 _$ 56 79 _$ 59 63 $ 62 61 $ €5 74 $ 70 67 10008 Dir of Finence/City Treasurer 145 $ 51 51 $ 54 09 $ 56 79 $ 59 63, $ 62.61 $ 65 74 $ 70.67 10019 Director of Redevelopment&Housing 144 $ 50 26 $ 52 77 $ 55 41 $ 58 18 $ 61 09 $ 64 14 $ 88 95 10009 Dir of Community Development 144 $ 50 26 $ 52 77 $ 55 41 $ 58 18 $ 61 09 $ 64.14 $ 68 95 142 $ 47 83 $ 50 23 $ 52 74 $ 55 37 $ 58 14 $ 61 05 $ 85 63 142 $ 47 83 $ 50 23 $ 52 74 $ 55 37 $ 58 14 $ 61 05 $ 65 63 142 $ 47 83 $ 50 23 $ 52 74 $ 55.37 $ 58 14 $ 61 05 $ 65 83 142 $ 47 83 $ 50 23 $ 52 74 $ 55 37 $ 58 14 $ 61 05 $ 65 63 141 $ 46 67 $ 49 00 $ 51 45 $ 54 02 $ 56 72 $ 59 56 $ 64 03 10010 ,Director of Building&Safety 140 $ 45 53 $ 47 81 $ 50 20 ,$ 52.71 $ 55.34 $ 58 11 $ 62 47 10018 City Engineer 139 $ 44 42 $ 46 64 $ 48.97 $ 51 42, $ 53 99_ $ 56 69 $ 60 94 10015 City Clerk 139 $ 44 42 $ 48 64 $ 48 97 $ 51 42 $ 53 99 $ 56 69 $ 60 94 10012 Director of Human Resources _ 139 $ 44 42 $ 46 64 $ 48 97 $ 51 42 $ 53 99 $ 56 69 $ 60.94 138 $ 43 33 $ 45 50 $ 47 78 $ 50 17 $ 52 67 $ 55 31 $ 59 46 10020 Director of Information Systems 137 $ 42 28 $ 44 39 $ 46 61 $ 48 94 $ 51 39 $ 53 96 $ 58 01 10016 Director of Special Programs 137 $ 42 28 $ 44 39 $ 46 81 $ 48 94 $ 51 39 $ 53 96 $ 58 01 136 $ 41 25 $ 43 31 $ 45 47 $ 47 75 $ 50 14. $ 52 64 $ 56 59 20086 Assistant Finance Director 135 $ 40 24 $ 42 25 $ 44 37 $ 46 58 $ 48 91 $ 51 38 $ 55 21 20003 Engineedng Manager _ 135 $ 40 24 $ 42 25 $ 44 37 $ 46 58 $ 48 91 $ 51 36 $ 55 21 20007 Planning Manager _ 135 $ 40 24 $ 42 25 $ 44 37 $ 46 58 $ 48 91 $ 51 38 $ 55 21_ mop C 0 CITY OF PALM DESERT Resolution 08- 34 SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Exhibit A Effective 3/06/06.6/30/06 new 6% 5% 5% 5% 5% 7.5% POSITION CLASSIFICATION GRADE Step 1 Step 2 Step 3 Step 4 Step 6 Step 6 Step 7 20052 Deputy Building Official 135 $ 40 24 $ 42 25 $ 44 37 $ 46 58 48 91 51 36 $ 55 21 20060 Assistant to the City Manager 134 $ 39 26 $ 41 22 $ 43 28 $ 45 45 $ 47 72 $ 5011 $ 53 86 20071 Parks and Recreation Services Manager 134 $ 39 26 $ 41 22 $ 43 28 $ 45 45 $ 47 72 $ 5011 $ 53 86 133 $ 38.30 $ 40 22 $ 42 23 $ 44.34 $ 46 56 $ 48 88 $ 52 55 132 $ 37 37 $ 39 24 $ 41 20 $ 43 26 $ 45 42 47 69 $ 51 27 20074 Economic Development Manager 131 $ 36 46 $ 38 28 $ 40 19 a r r 20069 Housing Authority Administrator 131 $ 36 46 $ 38.28 $ 40 19 20070 Redevelopment&Housing Fin Manager 131 $ 36.46 $ 38.28 $ 40 19 - 42 20 r r 20034 Human Resources Manager 131 $ 36 48 $ 38 28 $ 40 19 $ 42.20 r 02 20061 Marketing Manager _ 131 $ 36 48 $ 38.28 $ 40.19 $ 42 20 $ 44.31 $ 46 53 $ 50 02 20016 Public Arts Manager 131 $ 36 46 $ 38.28 $ 40 19 42 2 $ 44 31 r 02 20051 Visitors Information Center Manager 131 $ 36 46 $ 38 28 $ 40 19 $ 42 20 $ 44 31 $ 46 53 $ 50 02 20030 Redevelopment Manager 131 $ 36 46 5 38 28 $ 40 19 $ 42 20 $ 44 31 $ 46 53 $ 50 1 I 20009 Maintenance Services Manager 130 $ 35 57 $ 37 35 $ 39 21 $ 41 17 $ 43 23 $ 45 39 $ 48. _ 20065 Special Projects Administrator 130 $ 35 57 $ 37 35 $ 39.21 $ 41 17 $ 43 23 $ 45 39 $ 48 80 20006 Transportation Engineer 130 $ 35 57 $ 37.35 $ 39 21 $ 41 17 $ 43 23 $ 45 39 $ 48 80 20048 Landscape Manager 129 $ 34 70 $ 36 43 $ 38 26 $ 40 17 $ 42 18 $ 44 29 $ 47 61 20017 Risk Manager 129 $ 34 70 $ 36 43 $ 38 26 $ 40 17 $ 42 18 $ 44 29 $ 47 61 20008 Senior Engineer 129 $ 34 70 $ 36 43 $ 38 26 $ 40 17 $ 42 18 $ 44 29 $ 47 61 20056 Senior Engineer/City Surveyor 129 $ 34 70 $ 36 43 $ 38 26 $ 40 17 $ 42 18 $ 44 29 $ 47 61 128 $ 33 85 $ 35 55 $ 37 32 $ 3919 $ 41 15 $ 43 21 $ 46 45 20064 Deputy City Treasurer 127 $ 33 03 $ 34 68 $ 36 41 $ 38 23 $ 4014 $ 4215 $ 45 31 20049 Parks&Rec Planning Manager 127 $ 33 03 $ 34 68 $ 36 41 $ 38 23 $ 40 14 $ 42 15 $ 45 31 20067 Senior Financial Analyst 127 $ 33 03 $ 34 68 $ 36 41 $ 38 23 $ 40 14 $ 4215 $ 45 31 20013 Senior Management Analyst 127 $ 33 03 $ 34 68 $ 38 41 $ 38 23 $ 40 14 $ 42.15 $ 45 31 20015 Associate Planner 127 $ 33 03 $ 34 68 $ 36 41 $ 38 23 $ 40 14 $ 42 15 $ 45.31 20055 Associate Transportation Planner 127 $ 33 03 $ 34 68 $ 36 41 $ 38.23 $ 40 14 $ 4215 $ 45 20036 Project Administrator 127 $ 33 03 $ 34 68 $ 36 41 $ 38 23 $ 40 14 $ 4215 $ 45;, 20019 Code Compliance Manager 127 $ 33 03 $ 34 68 $ 38 41 $ 38 23 $ 40 14 $ 42 15 $ 45 31 3/3/2006 Page 2 CITY OF PALM DESERT Resolution 08-3A. SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Exhibit A Effective 3/06/06-6/30/06 new 5% 5% 5% 6% 6% 7.5% POSITION CLASSIFICATION GRADE Step 1 Step 2 Step 3 Step 4 Step 6 Step 6 Step 7 20011 Building Inspector Manager 127 $ 33 03 $ 34 68 $ 36 41 $ 38 23 $ 4014 $ 42.15 $ 45 31 126 $ 32 22 $ 33 83 $ 35 52 $ 37 30 $ 3917 $ 41.12 $ 44 21 20018 Assistant Engineer 125 $ 31 44 $ 33 01 $ 34.66 $ 36.39 $ 38 21 $ 4012 $ 4313 124 $ 30 67 $ 32 20 $ 33 81 $ 35.50 $ 37.28 $ 39 14 $ 42.08_ 20020 Management Analyst II 123 $ 29 92 $ 31 42 $ 32 99 $ 34 64 $ 36 37 $ 38.19 $ 41.05 20021 Assistant Planner 123 $ 29 92 $ 31 42 $ 32.99 $ 34 64 $ 36 37 $ 38 19 $ 41.05 20073 Senior Plans Examiner 123 $ 29 92 $ 31 42 $ 32 99 $ 34.64 $ 36 37 $ 38.19 $ 41 05 122 $ 29.19 $ 30.65 $ 32.18 $ 33.79 $ 35.48 $ 37 26 $ 40 05 30001 Senior Building Inspector 121 $ 28 48 $ 29 90 $ 31 40 $ 32.97 $ 34 62 $ 36 35 $ 39 07 30063 Senior Code Compliance Officer 121 $ 28 48 $ 29 90 $ 31 40 $ 32 97 $ 34.62 $ 36 35 $ 39.07 30046 Senior Public Works Inspector 121 $ 28 48 $ 29 90 $ 31 40 $ 32 97 $ 34 62 $ 38 35 $ 39 07 30082 Traffic Signal Specialist 121 $ 28 48 $ 29 90 $ 31 40 $ 32 97 $ 34 62 $ 36.35 $ 39 07 30002 Accountant II 121 $ 28 48 $ 29 90 $ 31 40 $ 32 97 $ 34 82 $ 36 35 $ 39 07 30087 Project Coordinator 121 $ 28 48 $ 29 90 $ 31 40 $ 32 97 $ 34 62 $ 38 35 $ 39 07 30061 Landscape Specialist 121 $ 28 48 $ 29 90 $ 31.40 $ 32 97 $ 34.82 $ 36 35 $ 39 07 20022 Parks Maintenance Supervisor 121 $ 28.48 $ 29 90 $ 31.40 $ 32.97 $ 34 82 $ 36 35 $ 39.07 30004 Plans Examiner 121 $ 28 48 $ 29 90 $ 31 40 $ 32 97 $ 34.62 $ 38 35 $ 39 07 20023 Streets Maintenance Supervisor 121 $ 28 48 $ 29 90 $ 31 40 $ 32 97 $ 34.62 $ 38 35 $ 39 07 20068 Human Resources Management Analyst 120 $ 27 78 $ 29.17 $ 30 63 $ 32 16 $ 33 77 $ 3548 $ 38 12 20058 Management Analyst I 120 $ 27 78 $ 29 17 $ 30 63 $ 32 16 $ 33.77 $ 3548 $ 3812 30078 Public Walks Inspector II 120 $ 27 78 $ 29 17 $ 30 63 $ 32 16 $ 33.77 $ 35 46 $ 38 12 30013 Sr Engineering Technician 120 $ 27 78 $ 29 17 $ 30 63, $ 32 18 $ 33 77 $ 35 48 $ 38 12 119 $ 27 11 $ 28 46 $ 29 89 $ 31 38 $ 32 95 $ 34 60 $ 37 19 30006 Public Works Inspector I 118 $ 2645 $ 2777 $ 2916 $ 3061 $ 3215 $ 3375 $ 3628 30011 Accountant I 118 $ 26 45 $ 27 77 $ 2916 $ 30.61 $ 3215 $ 33 75 $ 36 28 30080 Accounting Technician II 118 $ 26 45 $ 27 77 $ 29 16 $ 30 61 $ 32.15 $ 33 75 $ 36 28_ 30016 Englneenng Technician II 118 $ 26 45 $ 27 77 $ 29 16 $ 30 81 $ 32 15 $ 33 75_ $ 36 28 30008 Building Inspector II 118 $ 26 45 $ 27 77 $ 29 16 _$ 30 61 $ 3215 $ 33 75 $ 36 28 30009 Building Permk Spedalist II _ 118 $ 26 45 $ 27 77 $ 29 16 $ 30 61 $ 3215 $ 33 75 $ 36 28 C CITY OF PALM DESERT Resolution 06-34+ • - SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Exhibit A Effective 3/06/06 -6/30/06 new 6% 6% 5% 6% 6% 7.5% POSITION CLASSIFICATION GRADE_ Step 1 Step 2 Step 3 Step 4 Step 6 Step 6 Step 7 30086 Economic Development Technician II 118 $ 26 45 $ 27 77 $ 2916 $ 30 61 $ 3215 $ 33 75 $ 36.28 30012 Code Compliance Officer II 118 $ 26 45 $ 27 77 $ 2916 $ 30 61 $ 3215 $ 33 75 $ 36 28 30041 GIS Technician _ 118 $ 26 45 $ 27 77 $ 29 16 $ 30 61 $ 32 15 $ 33 75 $ 36 28 30073 Information Systems Analyst 118 i $ 26 45 $ 27 77 $ 29 16 $ 30 61 $ 32 15 $ 33 75 $ 36 28 30075 Landscape Inspector II 118 $ 26 45 $ 27 77 $ 29 16 $ 30 61 $ 32 15 $ 33 75 $ 36 28 30010 Planning Technician 118 $ 26 45 $ 27 77 $ 29 16 $ 30 61 $ 32 15 $ 33.75 $ 36 28 30071 Public Art Coordinator 118 $ 26 45 $ 27 77 $ 29 16 $ 30 61 $ 3215 $ 33 75 $ 36 28 30044 Sr.Human Resources Technician _ 118 $ 26 45 $ 27 77 $ 29.16 $ 30 61 $ 32.15 $ 33 75 $ 36 28 30084 Deputy City Clerk 118 $ 26 45 $ 27 77 $ 29 16 $ 30 61 $ 32.15, $ 33 75 $ 36 28 117 $ 25 80 $ 27 09 $ 28 45 $ 29 87 $ 31.36 $ 32 93 $ 35 40 20044 Secretary to the City Council 116 $ 25 17 $ 26.43 $ 27.75 $ 29 14 $ 30.60 $ 3213 $ 34 54 20024 Secretary to the City Manager 116 $ 2517 $ 26 43 $ 27 75 $ 29 14 $ 3060 $ 32 13 $ 34 54 20045 Secretary to the Executive Dir 116 $ 25 17 $ 26.43 $ 27 75 $ 29 14 $ 30 60 $ 32 13 $ 34 115 $ 24 56 $ 25 79 $ 27 07 $ 28 43 $ 29 85 $ 31 34 $ 33 0,-j 30015 Building inspector I 114 $ 23 96 $ 2516 $ 26 41 $ 27 74 $ 29 12 $ 30 58 $ 32 87 30047 Economic Development Technician I 114 $ 23 96 $ 2516 $ 26 41 $ 27 74 $ 2912 $ 30 58 $ 32 87 30014 Code Compliance Officer I 114 $ 23 96 $ 25 16 $ 26 41 $ 27 74 $ 2912 $ 30 58 $ 32 87 30084 GIS Technician-Entry Level 114 $ 23 96 $ 25.16 $ 26 41 $ 27 74 $ 29 12 $ 30 58 $ 32 87 30056 Information Systems Technician 114 $ 23 96 $ 25 16 $ 26 41 $ 27 74 $ 29 12 $ 30 58 $ 32 87 30045 Landscape Inspector I 114 $ 23 96 $ 2516 $ 26 41 $ 27 74 $ 29 12 $ 30 58 $ 32.87 20072 Building Maintenance Supervisor 114 $ 23 96 $ 2516 $ 26 41 _$ 27 74 $ 29 12 $ 30 58 $ 32 87 30019 Accounting Technidan I 113 $ 23.37 $ 24.54 $ 25 77 $ 27.08 $ 28 41 $ 29 83 $ 32 07 30072 Business License Technician 113 $ 23 37 $ 24 54 $ 25 77 $ 27 06 $ 28.41 $ 29 83 $ 32 07 30074 Housing Programs Technician 113 $ 23 37 $ 24 54 $ 25 77 $ 27 06 $ 28 41 $ 29 83 $ 32 07 30018 Human Resources Technician 113 $ 23 37 $ 24 54 $ 25 77 $ 27 06 $ 28 41 $ 29 83 $ 32 07 30025 Mechanic II _ 113 $ 23 37 $ 24 54 $ 25 77 $ 27.06 $ 28 41 $ 29 83 $ 32 07 30077 Public Arts Technician 113 $ 23 37 $ 24 54 $ 25 77 $ 27 06 $ 28 41 $ 29 83 $ 32. 30059 RDA Finance Technician 113 $ 23 37 $ 24 54 $ 25 77 $ 27 06 $ 2841 $ 29 83 $ 32 30088 Recycling Technician 113 $ 23 37 $ 24 54 $ 25 77 $ 27 06 $ 28 41 $ 29 83 $ 32 07 Pane 3/3/2006 4 CITY OF PALM DESERT Resolution 06- ! SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Exhibit A Effective 3/06/06-6/30/06 new 6% 5% 6% 5% 5% 7.6% 'OSITION CLASSIFICATION _GRADE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 30085 Building and Safety Technician 113 $ 23 37 $ 24 54 $ 25 77 $ 27.06 $ 28 41 $ 29 83 $ 32 07 30083 Capital Improvement Projects Technician 113 $ 23.37 $ 24.54 $ 25 77 $ 27 06 $ 28 41 $ 29 83 $ 32 07 30048 Records Technician 113 $ 23 37 $ 24 54 $ 25 77 $ 27 06 $ 28 41 $ 29 83 $ 32 07 30064 Code Complilance Technician 113 $ 23 37 $ 24 54 $ 25 77 $ 27 06 $ 28 41 $ 29 83 $ 32 07 30005 Engineering Technician I 113 $ 23 37 $ 24.54 $ 25 77 $ 27 06 $ 28.41 $ 29 83 $ 32 07 30020 Administrallve Secretary 113 $ 23 37 $ 24 54 $ 25 77 $ 27 06 $ 28.41 $ 29.83 $ 32.07 112 $ 22 80 $ 23 94 $ 25 14 $ 26 40 $ 27 72 $ 2910 $ 31 29 30023 Building Permit Specialist _ 111 $ 2225 $ 23 38 $ 24 53 $ 25.75 $ 27.04 $ 28 39 $ 30.52 30053 Equipment Operator II 111 $ 22 25 $ 23.36 $ 24 53 $ 25.75 $ 27 04 $ 28 39 $ 30 52 30021 Senior Maintenance Worker 111 $ 22 25 $ 23 38 $ 24 53 $ 25.75 $ 27 04 $ 28 39 $ 30 52 110 $ 21 71 $ 22 79 $ 23 93 $ 25 13 $ 26 38 $ 27 70 $ 29 78 30052 Equipment Operator I 109 $ 21 18 $ 22 23 $ 23 35 $ 24 51 $ 25 74 $ 27 03 $ 29 05 108 $ 20 66 $ 21 69 $ 22 78 $ 23 92 $ 25 11 $ 28 37 $ 28 35 30026 Senior Office Assistant 107 $ 20 16 $ 21 16 $ 22.22 $ 23 33 $ 24 50 $ 25 72 $ 27 85 30029 Maintenance Worker II 106 $ 19 66 $ 20 65 $ 21 68 $ 22 76 $ 23.90 $ 2510 $ 26 98 30027 Accounting Assistant II 108 $ 19 66 $ 20 65 $ 21 68 $ 22 76 $ 23 90 $ 2510 $ 26 98 30051 Receptionist 108 $ 19 66 $ 20 65 $ 21 68 $ 22 76 $ 23 90 $ 2510 $ 26 98 30028 Mechanic I 105 $ 19 18 $ 20 14 $ 21 15 $ 22 21 $ 23 32 $ 24 48 $ 28 32 30031 Custodlan II 104 $ 18 72 $ 19 85 $ 20 64 $ 21 67 $ 22 75 $ 23 89 $ 25 88 30030 Office Asssistant II 104 $ 18 72 $ 19 65 $ 20 64 $ 21 67 $ 22 75 $ 23 89 $ 25 68 103 $ 18 26 $ 19 17 $ 20 13 $ 21 14 $ 22 20 $ 23 31 $ 25.05 102 $ 1781 $ 1871 $ 1964 $ 2062 $ 2165 $ 2274 $ 2444 30036 Maintenance Worker I 101 $ 17 38 $ 18 25 $ 19 16 $ 20 12 $ 21 13 $ 2218 $ 23 85 30034 Custodian I 100 $ 16 96 $ 17 80 $ 18 69 $ 19.63 $ 20 61 $ " 21 64 $ 23 26 30035 Office Assistant I 100 $ 16 96 $ 17 80 $ 18 69 $ 19 63 $ 20 61 $ 21 64 $ 23 26 3/3/2006 Page 5 r na RESOLUTION NO. 515 A RESOLUTION OF THE PALM DESERT REDEVELOPMENT T AGENCY, PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2005-06 BUDGET AS A RESULT OF MID-YEAR ADJUSTMENTS WHEREAS, as a result of Mid-Year review of the budget, it is desirable to revise the 2005-06 Budget; NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency, Palm Desert, California, that the 2005-06 Budget is hereby revised as follows' 1. The amount shown in the column entitled "Revised Appropriations" in the table entitled "Palm Desert Redevelopment Agency, Mid-Year 2005-06 Budget Review, Revised Appropriations Operating Budget', attached hereto as Exhibit "A", are hereby appropriated to the departments, activities, and projects identified therein as the Operating Budget for 2005- 06. 2 The amounts shown in the column entitled "Revised Estimated Revenues" in the tab entitled "Redevelopment Agency, Mid-Year 2005-06 Budget Review, Revised Estimated Revenues", attached hereto as Exhibit "B", are hereby accepted as the Estimated Revenues for the 2005-06 Fiscal Year for each fund and revenue source. PASSED, APPROVED AND ADOPTED, at the regular meeting of the Palm Desert Redevelopment Agency held on this 9th_ day of_February, 2006, by the following vote to wit — ♦,� AYES: BENSON, KELLY, SPIEGEL, and FERGUSON en c » m NOES: NONE g x co ABSENT: CRITES c 0 a ABSTAIN. NONE •at ATTEST. JI SW N, CHAIRMAN RA HELLS D. KLASS , SECRETAR wvnenae n«ns\zao6Peb 91RDA HA M'sttea adpmWDA Raw r Resolution No. 515 Exhibit "B" PALM DESERT REDEVELOPMENT AGENCY MID-YEAR 2005-2006 BUDGET REVIEW REVISED ESTIMATED REVENUES CHANGE REVISED FUND/DEPARTMENT INC/(DEC) PROJECTIONS RroJectvAtealNo':1t'=- "Ac- _' ,- >f-,,,=,s . . � 3` =�;r'a, _ tiff $ h-a,M 41(51.52;592e Tax Increment $ 4,909,879 Increase in Tax Increment ProjectYATAINo 2PM 'x""w,_tµ W_ :s I �-, $;= , , :W257„5591 Tax Increment '" "" �'� � � $ 1,144,931 Increase in Tax Increment P,f6Ject'Area"1Now3• as ,“-Sit,:gtr µ;k ,•Ls Tax Increment $ 1 '"`"`$ 2r863;22$) 831,032 Increase in Tax Increment P,roJeaf{Area NA 43x,#lad.,,kkx K 4n Krn ti, .- F.rw :- ,..n:.r Tax Increment $ `°��$ 1�1;'.5_06;6851 Totals 2,249,075 Increase in Tax Increment $ 9,134,917 $ 70,900,064 FlousiitiSet=AsitleT(Red c747Rtofect7A Rift ct)ons):;.;; ; - : IF S lig 06r-_ Transfer inPA No 1 $ ,032i 1,020,509 Increase in Tax Increment Transfer in PA No 2 $ 291,844 Increase in Tax Increment Transfer in PA No 3 $ 165,718 Increase in Tax Increment Transfer in PA No 4 $ 441,431 Increase in Tax Increment Totals $ 1,919,502 $ 14,305,032 Q) RESOLUTION NO. HA-28 A RESOLUTION OF THE PALM DESERT HOUSING AUTHORITY, PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2005- 06 BUDGET AS A RESULT OF MID-YEAR ADJUSTMENTS WHEREAS, as a result of Mid-Year review of the budget, it is desirable to revise the 2005-06 Budget, NOW, THEREFORE, BE IT RESOLVED by the Housing Authority, Palm Desert, California, that the 2005-06 Budget is hereby revised as follows: 1. The amount shown in the column entitled "Revised Appropriations" in the table entitled "Palm Desert Redevelopment Agency, Mid-Year 2005-06 Budget Review, Revised Appropriations Operating Budget', attached hereto as Exhibit "A", are hereby appropriated to the departments, activities, and projects identified therein as the Operating Budget for 2005- 06. PASSED, APPROVED AND ADOPTED, at the regular meeting of the Palm Desert Housing Authority held on this _9th day of _February_, 2006, by the following vote to wit: AYES• BENSON, KELLY, SPIEGEL, and FERGUSON NOES: NONE ABSENT: CRITES ABSTAIN NONE JIM kw CHAIRMAN ATTEST: RA HELLE D. KLASSE , SECRETARY m O • m ii' z• c om it X. ti ti Resolution No HA-28 Exhibit"A" PALM DESERT HOUSING AUTHORITY MID-YEAR 2005-2006 BUDGET REVIEW , REVISED APPROPRIATIONS OPERATING BUDGET r • CHANGE REVISED REASON FOR FUNDIDEPARTMENT INC/(DEC) APPROPRIATIONS CHANGE M4136111Plaaeet 1'Ir >2"ert 2K tc -, $Fit ^222$855 ',°-a T74z4'a,="'_'riris.'?--k F x.Tfi $-z1;4,44.1✓r@_ c-et."_",",;,,,•,-.i- Payroll $ 3,450 Payroll overhead increased from 39 6°%to 41% Repairs&Maintenance $ 64,029 Tree tramming,parking lot stripping Other Services&Charges $ 300 Dues Increase for onesite Replacement Expenses $ 118,400 Roof repairs,wall landscape,upgrades,carport beams La llSe ebaa ,;tsra =1 ; $e 8001409 xw-.017:-0€x x- "`r$W Payroll $ 822 Payroll overhead increased from 39 6%to 41% Utility Services $ 4,000 Utility increase-3 heated pools Repairs&Maintenance $ 8,350 Tree trimming,parking lot stnppmg Other Services&Charges $ 900 Dues increase for onesite,temp labor for renovations Replacement of pool&spa heaters,roof repair,ADA ramps& Replacement Expenses $ 53,500 sidewalks Cola iiit latAeri 'P-St+r Ysns',.:1:4'`SAr.B4:»a3 488i•t•t ' . '=k.-. ...us e. c a, Payroll $ 444 Payroll overhead increased from 39 6%to 41% Repairs&Maintenance $ 1,400 Tree tnmming,parking lot stnppmg Other Services&Charges $ 4,250 Dues increase for onesite,temp labor for renovations Replacement Expenses $ 38,446 Building&Apt addresses,community room furniture DeRert,P.olitta ..n" S:i', .. Payroll $ 588 Payroll overhead increased from 396%to 41% Contract Services $ 11,850 Increase of courtesy g lot tr daysinto 7 days a week Repairs&Maintenance $ 7,898 Tree trimming,parking lot stripping Other Services&Charges $ 16,280 Oues increase for onesite,temp labor for renovations 28,34,55 Replacement Expenses $ 48,000 Roof drains,Interior upgrade#34&55,electrical,hedge 1 removal&office IIIr i Ne b8orS'.;,,yc x .:�1:7sei'At&tr+' $lri180}213L, ,r .... . r, s:c»_arz, ' -9 .rz: v.r,4,,.yq _ 514 Payroll $ 138 Payroll overhead Increased from 39 6%to 41% Repairs&Maintenance $ 6,350 Tree tnmminq,parking lot stripping Other Services&Charges $ 4,700 Dues increase for onesite,temp labor for renovations PPTebloa '•+,y'te,p4 C,: $gamgE1#106277:i s*--. - Payroll ..: .a a redx .i6%t 41 t' $ 108 Payrolln overhead increasedt s from g 6%to 41% Repairs&Maintenance $ 1,030 Tree tnmmmg,parking lot stnppmg Other Services&Charges $ 1,350 Dues Increase for onesite,temp labor for renovations Replacement Expenses $ 7,354 Community Room Furniture QOU(1t13bVlllAga Payroll $ 444 Other Services&Charges $ 4,000 Payroll Set eadup fee/office rece s pfrorn 39 6%tosupply-computer 41% OnesBe Set up supply-computer Payroll $ 114 Repairs&Maintenance Payroll overhead increased from 39 6%to 41% $ 1,050 Tree trimming,parking lot stripping Other Services&Charges $ 5,005 Dues increase for onesite,temp labor for renovations Replacement Expenses $ 5,000 Utility doors i:eltf:Tufa BlfaaWfta C4MM.aB ,;*fi;£ „+ " $ Lrkk4;326.6/ Payroll $ 7,130 Payroll overhead Increased from 396%to 41%+temp labor Contract Services $ 8,700 Additional cou tesy patrol&Maintenance $ 29,170 Tree trimming,parking lot stop Other Services&Charges $ 1,350 Dues increase for onesite/office supply LiliWtta',Rij1iitar B''`W3- -'-+' meek $"_ ar4717014�` ___.._ __ _ Payroll $ 570 Payroll overhead increased from 39 6%to�41% aka Repairs&Maintenance $ 2,400 Tree trimming Other Services&Charges $ 175 Dues increase for onesite $ 468,842 $ 6,637,623 [ . Housing AuthodtyMidyear Adjustments Exhibits A&B 2005-2006 • Resolution Ho. HA-28 CITY OF PALM DESERT MID-YEAR 2005-2006 BUDGET REVIEW REVISED APPROPRIATIONS OPERATING BUDGET CHANGE REVISED FUND/DEPARTMENT INCI(DEC) APPROPRIATIONS Facade Enhancement Program .�,- $ • 942,500.00 Facade Enhancement Program $ 442,500 04/05 Budget Not Camed Over to 05/06 Total $ 442,500 $ 942,500 00 i City of Palm Desert 4 `! x RDA Agenda Request AM /4 I `t? -.. -0, Meeting of February 9, 2006 '•.,ti,'ai a 3g'a+... r........... 1 To be considered under: Consent Calendar _ Resolutions _ Ordinances _ New Business X Old Business Informational Items _ Public Hearings _ Other — 2 Item Title (Please provide the wording that should appear as the item's title on the agenda) Adoption of resolution of the Redevelopment Agency amending Its Fiscal Year 2005-06 Budget 3 Financial: (Complete if applicable) (a) Account/Project # (b) Amount Requested (c) In the Current Budget (d) Appropriation Required? Approved by Finance 014-7 4 Submitted by: Dave Yrigoven, Director of Redevelopment/Housing __Al__ 5 Approvals Department Head ACM/Redevelopment Executive Director City of'Palm i esert t 4 q ! ;`< ► y 'H ® using Authority AglaaR4u e :: -tlq A , ' Meeting of Eebruary 9 atG6.; _ -: • 1 `dekd `cons deretunder: ' ' , 'igehteritc,941ericlar _ Resolutions _ Ordinances _ 'New;Bus`ine`s`C, X; ifOldyBu"siness ' _ Informational Items _ Public Hearings Oilier 2 ;illesat le Pleasejprouide•the wording that should appear as the item'sltitle4gn.theage a yAdentidn eeaol iof� tlon'of the Housinq.Authorlty amending:their'FlsclLYearl20,05f0.6t131dget a,taL __,a, cr3 y` -, ` - 3 tin cal,,A(,Co'mplete if applicable) s a keeountitrdtect# (b�) Amount Re•uested 9 '((p),lipli eCurrent-Budget (d)App�opnation Required? _ ptOtt ued,by Finance _ 4 :Subnidted,;by: Dave Yrigoyen, Director'of Red'eVel©prnent/Housing _ 5 Appitig als 'Department Head AOM'/Redevelopment e'z " Executive Director _ _3 ar -'cwcr.aa . ,..- .x., . -, PALM DESERT REDEVELOPMENT AGENCY O STAFF REPORT 9) REQUEST ADOPTION OF RESOLUTIONS OF THE REDEVELOPMENT I AGENCY AND THE HOUSING AUTHORITY AMENDING THEIR FISCAL YEAR 2005-06 BUDGETS SUBMITTED BY DAVE YRIGOYEN, DIRECTOR OF REDEVELOPMENT/HOUSING DATE FEBRUARY 9, 2006 CONTENTS AGENCY RESOLUTION NO 515 HOUSING AUTHORITY RESOLUTION NO HA-28 Recommendation: By Minute Motion 1 The Redevelopment Agency adopt Resolution No 515 , amending the Fiscal Year 2005-06 budget as a result of Mid-Year Adjustments, and 2 That the Housing Authonty adopt Resolution No HA- 28 , amending the Fiscal Year 2005-06 budget as a result of Mid-Year Adjustments. Executive Summary: The adoption of these resolutions will adjust the budgets for the Redevelopment Agency and the Housing Authority to reflect the projected changes in revenues and expenditures of both entities Discussion: Staff has completed a Mid-Year analysis of both the Redevelopment Agency and the Housing Authonty budgets We are proposing adjustments to both budgets to reflect changes in projected revenues and expenditures The adjustments include higher than anticipated tax increment revenues, which will necessitate higher pass-through payments and housing set-aside transfers Revenue: Staff proposes to increase the budgeted revenue to reflect increases in tax increment revenues to all four project areas The records and receipt of the first payments of tax increment reflect a projected increase of tax increment revenue of$9,134,917 as follows Project Area No 1 $4,909,879 Protect Area No 2 1,144,931 Project Area No 3 831,032 Project Area No 4 2,249,075 G\RDA\Mana Hunt\W PDATA\VRIGOVEN\STFRPTS\020906MidyrBudgetAdtu$tment doe Staff Report Adoption of Resolutions of the Redevelopment Agency/Housing Authority amending their Fiscal Year 2005-06 Budgets Page 2 of 5 February 9, 2006 Staff is also recommending changes to the project Housing Set-Aside transfers, net of SB 2557 adjustments of $1,919,502 Expenditures: Redevelopment: Staff is proposing to increase the expenditures for the Redevelopment Agency funds as follows Prof-Temp Help $ 60,000 Prof-Other $ 45,000 Wallaroo Child Care Center $ 65,000 Casey's Restaurant $ 5,000 Printing/Duplicating (Economic Dev) $ 5,000 The increase to professional temporary help is to accommodate the cost of the intenm Finance Manager The increase to professional services is to appropriate previously approved Financial Consulting Services The increases to both Wallaroo and Casey's budgets are to facilitate site improvements following the acquisition of these properties Finally, the increase to panting/duplicating is to provide new brochures for the Redevelopment Agency Debt Service Funds Staff is proposing increases to the Debt Services Funds to reflect the higher pass-through payments, ERAF distribution, and Housing set-aside transfers The following increases are recommended Project Area No 1 ERAF Payment (21,345) Pass-Through Payments 1,888,376 SB 2557 469,893 Housing Set-Aside Transfer 1,020,509 Project Area No 2 ERAF Payment $ 82,572 Pass-Through Payment 394,776 SB 2557 166,884 Housing Set-Aside Transfer 291,844 Project Area No. 3 ERAF Payment $ 34,026 SB 2557 28,204 Housing Set -side Transfer 165,718 G IRDAIMARIA HUNTIWPDATAIYRIGOYENISTFRPTS1020906MIDYRBUDGETADJUSTMENT DOC Staff Report Adoption of Resolutions of the Redevelopment Agency/Housing Authority amending their Fiscal Year 2005-06 Budgets Page 3 of 5 February 9, 2006 Project Area No. 4 ERAF Payment $ 12,655 Pass-Through Payment 1,178,781 SB 2557 118,954 Housing Set-Aside Transfer 441,431 Low and Moderate Housing Set-Aside: Staff is proposing to increase the expenditures for the Housing Capital funds as follows Printing/Duplicating $ 2,500 Acquisition/Rehab/Resale $ 250,000 The increase to printing is intended for new Housing brochures The increase to acquisition is proposed to accommodate the purchase of the property currently owned by the City on Goleta Avenue Housing Authority Staff is recommending the following increased appropriations to the Housing Authority properties as follows Laguna Palms Payroll $ 570 Repairs and Maintenance 2,400 Other Services & Charges 175 California Villas Payroll $ 7,130 Contract Services 8,700 Repairs and Maintenance 29,170 Other Services & Charges 1,350 One Quail Place Payroll $ 3,450 Repairs and Maintenance 64,029 Other Services and Charges 300 Replacement Expenses 118,400 Las Serenas Payroll $ 822 Utility Services 4,000 Repairs and Maintenance 8,350 Other Services & Charges 900 Replacement Expenses 53,500 G IROAIMARIA HUNTIWPDATAIYRIGOYENISTFRPTS1020906MIDYRBUDGETADJUSTMENT DOC Staff Report Adoption of Resolutions of the Redevelopment Agency/Housing Authority amending their Fiscal Year 2005-06 Budgets Page 4 of 5 February 9, 2006 Catalina Gardens Payroll $ 444 Repairs and Maintenance 1,400 Other Services & Charges 4,250 Replacement Expenses 38,446 Desert Pointe Payroll $ 588 Contract Services 11,850 Repairs and Maintenance 7,695 Other Services & Charges 16,280 Replacement Expenses 48,000 Neighbors Payroll $ 138 Repairs and Maintenance 6,350 Other Services & Charges 4,700 Pueblos Payroll $ 108 Repairs and Maintenance 1,030 Other Services & Charges 1,350 Replacement Expenses 7,354 Taos Palms Payroll $ 114 Repairs and Maintenance 1,050 Other Services & Charges 5,005 Replacement Expenses 5,000 Country Village Payroll $ 444 Other Services & Charges 4,000 The total increase to the Housing Authority budget is $468,842 of which $270,700 is for capital improvements The majority of the capital improvements are for roof repairs at One Quail There are minor modifications needed to the parking lots and sidewalks to Las Serenas to conform to ADA standards for the residents The rest of the increases are for contractual services, repairs and maintenance, other services, and payroll for the properties The largest of these is an increase to One Quail Place for tree trimming and parking lot striping The Housing Commission reviewed the above recommendations on January 11, 2006, and has recommended that the Housing Authority approve the increased budget appropriations G IRDAIMARIA HUNTIWPDATAIYRIGOYEMSTFRPTS1020906MIDYRBUDGETADJUSTMENT DOC Staff Report Adoption of Resolutions of the Redevelopment Agency/Housing Authority amending their Fiscal Year 2005-06 Budgets Page 5 of 5 February 9, 2006 Attached are the resolutions and exhibits for the Redevelopment Agency and Housing Authority, which amend their respective budgets Submitted by Approval Dave Yngoye J i McCarthy Director of evelopment/Housing CM Redevelopmen Approval Carlos L Orte•r,, Executive Director Paul S Gibson, Director of Finance J_ I ___ BY RDA ON _x1 O' (P VERIFIED BY (ZDI( /Mr Original on file with City Clerk's Office Z`ed-BY HOUSG AUTH ON_(9 R— O(p VERIFIED BY: eS/16222 Original on file with City Clerk's Office G IRDAIMARIA HUNTIWPDATAIYRIGOYENISTERPTS1020906MIDYRBUDGETADJUSTMENT DOC RESOLUTION NO. 515 A RESOLUTION OF THE PALM DESERT REDEVELOPMENT AGENCY, PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2005-06 BUDGET AS A RESULT OF MID-YEAR ADJUSTMENTS WHEREAS, as a result of Mid-Year review of the budget, it is desirable to revise the 2005-06 Budget, NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency, Palm Desert, California, that the 2005-06 Budget is hereby revised as follows 1 The amount shown in the column entitled "Revised Appropriations" in the table entitled "Palm Desert Redevelopment Agency, Mid-Year 2005-06 Budget Review, Revised Appropriations Operating Budget', attached hereto as Exhibit "A", are hereby appropriated to the departments, activities, and projects identified therein as the Operating Budget for 2005- 06 2 The amounts shown in the column entitled "Revised Estimated Revenues" in the tab entitled "Redevelopment Agency, Mid-Year 2005-06 Budget Review, Revised Estimated Revenues", attached hereto as Exhibit "B", are hereby accepted as the Estimated Revenues for the 2005-06 Fiscal Year for each fund and revenue source PASSED, APPROVED AND ADOPTED, at the regular meeting of the Palm Desert Redevelopment Agency held on this day of 2006, by the following vote to wit AYES NOES ABSENT ABSTAIN' Jim Ferguson, Chairman ATTEST Rachelle D Klassen, Secretary G\RDA\Veronica Tapia\Word Ales\Staff Reports\2005-06 RDA Midyear Budget Resdution doc Resolution No 51 S Exhibit"A" PALM DESERT REDEVELOPMENT AGENCY MID-YEAR 2005-2006 BUDGET REVIEW REVISED APPROPRIATIONS OPERATING BUDGET CHANGE REVISED FUND/DEPARTMENT INC/(DEC) APPROPRIATIONS Redevelopment,Agency;Prolect Area#1 $, , - - - ,=271350'00" Intenm Finance Manager (Approved by Agency Board 9/8/05- Offset by Reduction in Salanes) Prof-Temp Help $ 60,000 Desert Hot Spnngs Assistance Unappropnated Financial Consultant Services Prof-Other $ 45,000 (Approved by Agency Board 7/14/05) Site Improvements Wallaroo Child Care Center $ 65,000 (Approved by Agency Board 7/14/05) Rede'vevelopmentIAWfibwBrdlectAltat#4:. - � =;„ 1,Sta,u r= .. _�,z> -111023?841100, Casey's Restaurant $ 5,000 Site Improvements Ecbnomic1D velo`pinentr- ^„°'v`fr',:15;000r00 Pnnting/Duplicating $ 5,000 Pnnt New Redevelopment Folders Debt1,SeivioblBXNO,41% -._ „, .0$ i„a-,, �� 'dc. xas - r=474101824; Eraf Payment $ (21,345) Decrease in ERAF share Pass-Through Payments $ 1,888,376 Increase in Tax Increment SB 2557 $ 469,893 Omitted from 05/06 Budget Housing Set-Aside Transfer $ 1,020,509 Increase in Tax Increment DetitjServ�eleAANb'm2- _ _ ,trt , - , '_`$� t_it-Fm :, -"y2,":YC'„-• ° 9!632¢27,01 Eraf Payment $ 82,572 Increase in ERAF share Pass-Through Payments $ 394,776 Increase in Tax Increment SB 2557 $ 166,884 Omitted from 05/06 Budget Housing Set-Aside Transfer $ 291,844 Increase in Tax Increment D-elitlSe`r'v�ce7P,AiNb 3, - - - - = '- - 'ate. v'.t:Sl .'.5:tiet' Iten'At Eraf Payment $ 34,026 Increase in ERAF share SB 2557 $ 28,204 Omitted from 05/06 Budget Housing Set-Aside Transfer $ 165,718 Increase in Tax Increment DebtlServiebleA1Nbt4-, , ___ ,y _ _ Tr,C,$ `aK It sn^. 'r i_,t- er , 9h120!43Q Eraf Payment $ 12,655 Increase in ERAF share Pass-Through Payments $ 1,178,781 Increase in Tax Increment SB 2557 $ 118,954 Omitted from 05/06 Budget Housing Set-Aside Transfer $ 441,431 Increase in Tax Increment Hodsih' 1EU d_Caprtal „- "sr".;o"i#+e . . . , — _ -na.,;- - _ _ ,$ git,y14if 4.4 ,Aa17,55!500° Printing/Duplicating $ 2,500 Pnnt New Housing Folders Acquisition/Rehab/Resales $ 250,000 Acquisition of Goleta Home Total $ 6,705,778 $ 48,705,300 • Resolution No 515 Exhibit "B" PALM DESERT REDEVELOPMENT AGENCY MID-YEAR 2005-2006 BUDGET REVIEW REVISED ESTIMATED REVENUES CHANGE REVISED FUND/DEPARTMENT INC/(DEC) PROJECTIONS Project Area No 1 $ 42,152,592 Tax Increment $ 4,909,879 Increase in Tax Increment Project/treat-No 2 $ 14,257,559 Tax Increment $ 1,144,931 Increase in Tax Increment Project,Area No 3 $ 2,983,228 Tax Increment $ 831,032 Increase in Tax Increment Project Area No 4 $ 11,506;685 Tax Increment $ 2,249,075 Increase in Tax Increment Totals $ 9,134,917 $ 70,900,064 Housing•Set-Aside(Reduces Project Area Projections) $ 14,305;032 Transfer in PA No 1 $ 1,020,509 Increase in Tax Increment Transfer in PA No 2 $ 291,844 Increase in Tax Increment Transfer in PA No 3 $ 165,718 Increase in Tax Increment Transfer in PA No 4 $ 441,431 Increase in Tax Increment Totals $ 1,919,502 $ 14,30-5,032 RESOLUTION NO. HA-28 A RESOLUTION OF THE PALM DESERT HOUSING AUTHORITY, PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2005- 06 BUDGET AS A RESULT OF MID-YEAR ADJUSTMENTS WHEREAS, as a result of Mid-Year review of the budget, it is desirable to revise the 2005-06 Budget, NOW, THEREFORE, BE IT RESOLVED by the Housing Authority, Palm Desert, California, that the 2005-06 Budget is hereby revised as follows 1 The amount shown in the column entitled "Revised Appropriations" in the table entitled "Palm Desert Redevelopment Agency, Mid-Year 2005-06 Budget Review, Revised Appropriations Operating Budget', attached hereto as Exhibit "A", are hereby appropriated to the departments, activities, and projects identified therein as the Operating Budget for 2005- 06 PASSED, APPROVED AND ADOPTED, at the regular meeting of the Palm Desert Housing Authority held on this day of 2006, by the following vote to wit AYES NOES ABSENT ABSTAIN Jim Ferguson, Chairman ATTEST Rachelle D Klassen, Secretary Resolution No HA-28 Exhibit"A" PALM DESERT HOUSING AUTHORITY MID-YEAR 2005-2006 BUDGET REVIEW REVISED APPROPRIATIONS OPERATING BUDGET CHANGE REVISED REASON FOR FUND/DEPARTMENT INC/(DEC) APPROPRIATIONS CHANGE OnseQuailIPlace ,, $ 2;228;855 _ Payroll $ 3,450 Payroll overhead increased from 39 6%to 41% Repairs&Maintenance $ 64,029 Tree tnmming,parking lot stopping Other Services&Charges $ 300 Dues increase for onesite Replacement Expenses $ 118,400 Roof repairs,wall landscape,upgrades carport beams LasiSerenasa-.n7_'---.--- • - - - - -E 600;409 -_ -•,,.,>r'--. _— s-,..'-ret "cr.,- Payroll $ 822 Payroll overhead increased from 396%to 41% Utility Services $ 4,000 Utility increase-3 heated pools Repairs&Maintenance $ 8,350 Tree tnmming parking lot stopping Other Services&Charges $ 900 Dues increase for onesite temp labor for renovations Replacement of pool&spa heaters roof repair,ADA ramps& Replacement Expenses $ 53500 sidewalks CatallhalGa?densghtt C"'.;-,e 4 «,us,_ ,,, - Tit$t,-=4+.1:3274468-e - 6 imc,.-,t -S2d^f„> TFst= Payroll $ 444 Payroll overhead increased from 39 6%to 41% Repairs&Maintenance $ 1 400 Tree tnmming parking lot stopping Other Services&Charges $ 4,250 Dues increase for onesite,temp labor for renovations Replacement Expenses $ 38 446 Buillding&Apt addresses community room furniture DesertlP,6intew.n2,. - -, ..1,-- 0, -y4L' -=43319832 x -z', ram..--- - - "' --as— Payroll $ 588 Payroll overhead increased from 396%to 41% Contract Services $ 11,850 Increase of courtesy patrol 3 days to 7 days a week Repairs&Maintenance $ 7 695 Tree tnmming parking lot stopping Other Services&Charges $ 16 280 Dues increase for onesite,temp labor for renovations 28,34 55 Replacement Expenses $ 48,000 Roof drains,intenor upgrade#34&55,electncal hedge removal&office NiihborsWt' s'"1 o1':- Ite,",^-el .f_ -,.� ` $C,"'$w +,180f2,433 "P'` ;."L"�J.rd`f a'.�,r-."939i- Payroll $ 138 Payroll overhead increased from 39 6%to 41% Repairs&Maintenance $ 6,350 Tree tnmming parking lot stopping Other Services&Charges $ 4 700 Dues increase for onesite temp labor for renovations P,17eb15—str�:,tr-FTh. _ - L - :10081277 '"-Lt."- t%S.rItl•}. N?i� e•-,, '3"=�-- <1 --,e, a -.a Payroll F '$ 108 Payroll overhead increased from 39 6%to 41% Repairs&Maintenance $ 1,030 Tree tnmming,parking lot stnppmg Other Services&Charges $ 1 350 Dues increase for onesite,temp labor for renovations Replacement Expenses $ 7,354 Community Room Furniture Count`y-WillaaboteA'4;' z1,`,.:*" ri_.: ,-' a-_-`}_#E_ ' 545!07,2,9:'9Ltf,1s.: 5-1,,,,m;• rfeterittatFilleinakitte Payroll $ 444 Payroll overhead increased from 39 6%to 41% Other Services 8 Charges $ 4 000 Onesite Set up fee/office supply-computer TaoslPaln 'fr W--+,-% - - - ..,As ::;b166)1752-gera,-` - - " Payroll $ 114 Payroll overhead increased from 39 6%to 41% Repairs&Maintenance $ 1,050 Tree trimming,parking lot stripping Other Services&Charges $ 5 005 Dues increase for onesite,temp labor for renovations Replacement Expenses $ 5,000 Utility doors CalifEalabVilla's:Yiw a+ :4, 4!- ..r"r, <a So ,•,11"32 057 'xi ti+,g o: " 's4'm‘=rtitsi . °,�"� .-_. .,. x , ems°: g •,k*.' Payroll $ 7,130 Payroll overhead increased from 396%to 41%+temp labor Contract Services $ 8 700 Additional courtesy patrol Repairs&Maintenance $ 29,170 Tree trimming,parking lot strip Other Services&Charges $ 1,350 Dues increase for onesite/office supply LagunaiRaim591 r++,`-ii9Fa+,-,•,,42; , 9b$4 ^ 947.514>-.< „"t-.wr s'uss_iy 2 :.gm':xk - 's'^C3n R'i 7w'br Payroll $ 570 Payroll overhead increased from 39 6%to 41% Repairs&Maintenance $ 2,400 Tree tnmming Other Services&Charges $ 175 Dues increase for onesite $ 468,842 $ 6,637,623 Housing AuthontyMidyear Adjustments Exhibits A 8 B 2005-2006 CITY OF PALM DESERT MID-YEAR 2005-2006 BUDGET REVIEW REVISED APPROPRIATIONS OPERATING BUDGET CHANGE REVISED FUND/DEPARTMENT INC/(DEC) APPROPRIATIONS Facade Enhancement Program $ 942,500 00 Facade Enhancement Program $ 442,500 04/05 Budget Not Carved Over to 05/06 Total $ 442,500 $ 942,500 00 RESOLUTION NO. 06-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2005-06 0 BUDGET AS A RESULT OF MID-YEAR ADJUSTMENTS. W ro WHEREAS, as a result of a Mid-year review of the budget, it is desirable to revise the 2005-06 Budget, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the 2005-06 Budget is hereby revised as follows 1 The amounts shown in the column entitled "Revised Appropriations" in the table entitled "City of Palm Desert, Mid-Year 2005-06 Budget Review, Revised Appropriations Operating Budget", attached hereto as Exhibit "A", are hereby appropriated to the departments, activities and projects identified therein as the Operating Budget for 2005-06 2 The amounts shown in the column entitled `Revised Estimated Revenue" in the table entitled "City of Palm Desert, Mid-Year 2005-06 Budget Review, Revised Estimated Revenues", attached hereto as Exhibit "B", are hereby accepted as the Estimated Revenues for the 2005-06 Fiscal Year for each fund and revenue source PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this �Taday of February, 2006, by the following vote, to wit ?7 AYES BENSON, KELLY, SPIEGEL AND FERGUSON attl NOES NONE ° n ABSENT CRITES ABSTAIN NONE JI TjWer ON , MAYOR ATTEST' to•- 4MultiLI' RACHELLE KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA ITY OF PALM DESERT RESOLUTION 1 MID-YtMR 2005-2006 BUDGET REVIEW EXHIBIT"A" REVISED APPROPRIATIONS FUND/DEPARTMENT CHANGE REVISED iNcnDEc) APPROPRIATIONS GENERAL FUND. City Manager: Prof Other 28,000 Ted Flanigan's Contract Conference/Seminars 9,000 Staff&City Councilmembers travel to San Francisco Total City Manager 37,000 to attend PUC, (2)local hotel accommodation for energy Group, and (3)travel costs to Colorado to attend Aspen Accord Finance Printing &Duplicating 35,000 Continue imaging of Documents General Services SB2557 County Tax Admin 200,000 Payment to County for Tax Administration ERAF Payment to State 685,000 Payment to State for ERAF Total General Services 885,000 Human Resources Salaries 42,013 Fill vacancy for HR Technican City-Wide Training 20,000 For Training associated with Palm Desert 2020 Other Advertising 15,000 Unprecedented number of recruitments plus higher Advertising Cost Total Human Resources 77,013 Marketing Advertising 7,800 $650 per month increase in contract retainer for Marketing City Council Conference/Seminars 10,000 Increase City Council participation in Conferences Postage &Freight 1,500 Postage for items to Gisborne 50th Anniversary Total City Council 11,500 Building&Safety Salaries (80,000) Salary Savings for vacant Deputy Building Official Prof-Engineenng 80,000 Additional work required due to unfilled Deputy Building Offical Total Building&Safety - Civic Center Park Salaries 30,000 Maintenace Worker poston for the parks(Transfer position from Streets to Park) Public Works Admin. Salaries (100,000) Salary savings for 3 vacant positions Professional-Engineer 100,000 To handle the work load from the 3 vacant positions Total Public Works _ Street Department (30,000) Transfer of Salary savings to Parks to transfer position Street Resurfacing Resurfacing (50,000) Transfer to cover Parking Lot Maintenance Fleet Maintenance Fleet-Fuel 85,000 Due to increase fuel cost Hazardous Material 10,000 Seepage Clarifier Pit cleanup due to contamination Fleet Maintenance 80,000 Loader's transmission needed repair&Van 67 needed major Total Fleet Maint. 175,000 repair Parking Lot Maintenance 50,000 Repair&Resurface Portola Community Center&old Visitor Center parking lots Outside Agency Funding 75,000 After School Program, Historical, & Other Agencies Police (775,000) Contract savings due to estimate of 3 54%versus 10% budget TOTAL GENERAL FUND: I 528,313 I Haystack Landscape Maint 26,000 Maintenance increase costs I CITY OF PALM DESERT Resolution No MID-YEAR 2005-2006 BUDGET REVIEW Exhibit'B" REVISED ESTIMATED REVENUE 'ND/REVENUE CHANGE REVISED INC/(DEC) ESTIMATED REVENUE GENERAL FUND Property Taxes 600,000 Due to all the Building Activities Property Transfer Tax 100,000 Increase number of houses sold Trancient Occupancy Tax 200,000 Increase in occupancy Motor Vehicle License 200,000 Based on State revised estimate Fines 100,000 Not Budgeted Building Permits 300,000 Increase Building Activity Subdivision 400,000 Increase processing of Tract maps Total General Fund Revenue I 1,900,000 I it e La. i -6.- , . g. / m, . ' ©odr t 60 QcjoOd� G�3ogfo@4. ' r to� ln,��lh •• ' ?t o�yea Meeting C g } 2006 ' • �z .7- r , . tt• .r. i . i .� V(. 41 ,t L?considered under; l 'i •• • ' •,I r _ Consent Calendar_ Reso u ions A Or• •ances' t \ Vim Bus! ess; ''' • - ', o : to,ma tonal Q ii Publ c Hearings:: o . ®the ' 4 T.. tWi1t111 ?(P.- • (I. - provade wording SOs oud ...-. . (D(Q:.4 ®(uGage da)), : • t • . , A RESOLUTION OF THE CITY COUNCIL OF THE CITY s ' OF PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2005-06 { . : ' ••s BUDGET AS A RESULT OF MID-YEAR ADJUSTMENTS. - '.; t.(€0A, peteala.. ic.ble) ; 1 Account/Projeet � (Qj� a ount Requested ' t r thitO Bu.get9 . , . ` :. O 'Aapropriatlen Req. 'redo : --' Apo oved by Te - . , . 1 • , , ' •� Submitted �. ; ,Xj Approvals yj;Department,l7lea.&7:..,. ,Q / /? ` r CITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT REQUEST: Approve amending the fiscal year 2005-2006 Budget as a result of Mid-Year Adjustments. DATE: February 9, 2006 CONTENTS: Resolution 06-14 Amending the Fiscal Year 2005-06 Budget Recommendation 1 By Minute Motion, approve Resolution 06- 14 Amending the fiscal year 2005- 2006 Budget as a result of Mid-Year Adjustments Background: Staff has completed a Mid-Year analysis of the current budget and financial position of the City The estimated revenues for the General Fund are $44 631 million(up $1 9 million over original budget) versus estimated expenditures of$43,166 million (up $528 thousand over original budget) Sales Tax is estimated to end up at $17 5 million (includes receiving 4 4 million(less 803,000 adjustment for last years) from ERAF triple flip shift) , T 0 T at 7 8 million, Property Tax at $4 1 and Building Permits/grading permits at $2 million (up 700,000) Mid-Year Original Budget Revised Budget Revenues 42,731,192 44,631 ,000 Expenses 42,640,694 43,166,007 The following are additional amounts needed due to Mid-Year Budget review of expenses There are several departments that staff is requesting adjustments to, however, the overall affect is an additional $528,313 which will be offset by the estimated revenue increase of$1 9 million The Final Budget will be less than the current Mid-Year Estimate, but until the audit is completed is difficult to know • $ 37,000 City Manager is requesting $28,000 for Outside Consultant writing the City's energy plan and 9,000 for staff and City Council members travel to San Francisco to attend P U C plus local hotel accommodation for energy group and lastly for travel to Colorado to attend Aspen Accord • $ 35,000 Continue transferring old Finance records into imaged documents • $885,000 State Budget requires paying $685,000 for ERAF and additional 200,000 to the County for administering Property Taxes for the City per State law • $77,013 Human Resources is requesting 42,013 for filling the Human Resources Manager prior position of HR Technician, $20,000 for training associated with Palm Desert 2020 plan • $ 7,800 Marketing is requesting $650 per month increase in contract retainer for marketing contract • $11,500 City Council Budget needs 10,000 for increase City Council • participation in conferences. `1 Mid-Year Budget Review 2005-06 Page 2 • $80,000 Building and Safety is requesting 80,000 for additional work required due to the unfilled Deputy Building Official position • (80,000) Salary savings for Deputy Building Official • $30,000 Due to transferring a maintenance worker from streets to parks division • (30,000) Transfer Salary savings from Streets to Parks salary accounts • $100,000 Public Works Administration is requesting 100,000 (Professional Engineering) to handle the work load from 3 vacant positions • (100,000) Salary savings for 3 vacant positions • $(50,000) Transferring 50,000 to Parking Lot Maintenance account below • $175,000 Fleet Maintenance is requesting 85,000 for increase fuel costs, 2)10,000 for hazardous material cleanup due to contamination of seepage clarifier pit, 3) 80,000 for a ) repair made to Loader's transmission, b )Van 67 major repairs • $50,000 Repair and Resurface Portola Community Center and old Visitor Center's parking lots • $75,000 Outside Agency needs additional funds to cover after school program increase, historical payment and other contributions not budgeted • (775,000)Shenff Contract meeting indicated that the budgeted 10% increase is now estimated to be only 3 54%, therefore a savings of$775,000 • Other Funds Appropriation Adjustments: • $ 26,000 Landscape and Lighting district Maintenance cost increase for Haystack Staff recommends approval of the two resolutions amending the City Budget Submitted By Approval &la/Mf--- Paul S Gibson Carlos Orte , City Manager Director of Finance/City Treasurer CITY COUNCIL ACTION: APPROVED �/ DENIED RECEIVED OTHER MEETINg� D-ATE - 4 -0 lc> AYES: COY f rN `P y 1 P(CV msgy) ICES: MOrin- \BSENT: CAi A \BSTAIN: Wan Q- VERIFIED BY: l(C l's a�� Original on File with City Clerk`s Office RESOLUTION NO. 06- 14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2005-06 BUDGET AS A RESULT OF MID-YEAR ADJUSTMENTS. WHEREAS, as a result of a Mid-year review of the budget, it is desirable to revise the 2005-06 Budget, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the 2005-06 Budget is hereby revised as follows 1 The amounts shown in the column entitled "Revised Appropriations" in the table entitled "City of Palm Desert, Mid-Year 2005-06 Budget Review, Revised Appropriations Operating Budget", attached hereto as Exhibit "A", are hereby appropriated to the departments, activities and projects identified therein as the Operating Budget for 2005-06 2 The amounts shown in the column entitled "Revised Estimated Revenue" in the table entitled "City of Palm Desert, Mid-Year 2005-06 Budget Review, Revised Estimated Revenues", attached hereto as Exhibit "B", are hereby accepted as the Estimated Revenues for the 2005-06 Fiscal Year for each fund and revenue source PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this nmday of February, 2006, by the following vote, to wit AYES' BENSON, KELLY, SPIEGEL AND FERGUSON NOES NONE ABSENT CRITES ABSTAIN NONE _ JIM FERGUSON , MAYOR ATTEST RACHELLE KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA „,,""TY OF PALM DESERT RESOLUTION MID-YaIR 2005-2006 BUDGET REVIEW EXHIBIT"A” REVISED APPROPRIATIONS FUND/DEPARTMENT CHANGE REVISED INCI(DEC) APPROPRIATIONS GENERAL FUND: City Manager. Prof Other 28,000 Ted Flanigan's Contract Conference/Seminars 9,000 Staff&City Councilmembers travel to San Francisco Total City Manager 37,000 to attend PUC, (2) local hotel accommodation for energy Group, and (3)travel costs to Colorado to attend Aspen Accord Finance Printing &Duplicating 35,000 Continue imaging of Documents General Services SB2557 County Tax Admm 200,000 Payment to County for Tax Administration ERAF Payment to State 685,000 Payment to State for ERAF Total General Services 885,000 Human Resources Salaries 42,013 Fill vacancy for HR Technican City-Wide Training 20,000 For Training associated with Palm Desert 2020 Other Advertising 15,000 Unprecedented number of recruitments plus higher Advertising Cost Total Human Resources 77,013 Marketing Advertising 7,800 $650 per month increase in contract retainer for Marketing City Council Conference/Seminars 10,000 Increase City Council participation in Conferences Postage &Freight 1,500 Postage for items to Gisborne 50th Anniversary Total City Council 11,500 Building &Safety Salaries (80,000) Salary Savings for vacant Deputy Building Official Prof-Engineering 80,000 Additional work required due to unfilled Deputy Building Offical Total Building &Safety - Civic Center Park Salaries 30,000 Maintenace Worker position for the parks(Transfer position from Streets to Park) Public Works Admin. Salaries (100,000) Salary savings for 3 vacant positions Professional-Engineer 100,000 To handle the work load from the 3 vacant positions Total Public Works - Street Department (30,000) Transfer of Salary savings to Parks to transfer position Street Resurfacing Resurfacing (50,000) Transfer to cover Parking Lot Maintenance Fleet Maintenance Fleet-Fuel 85,000 Due to increase fuel cost Hazardous Material 10,000 Seepage Clarifier Pit cleanup due to contamination Fleet Maintenance 80,000 Loader's transmission needed repair&Van 67 needed major Total Fleet Maint. 175,000 repair Parking Lot Maintenance 50,000 Repair&Resurface Portola Community Center&old Visitor Center parking lots Outside Agency Funding 75,000 After School Program, Historical, & Other Agencies Police (775,000) Contract savings due to estimate of 3 54%versus 10% budget TOTAL GENERAL FUND: I 528,313 I Haystack Landscape Maint. 26,000 Maintenance increase costs CITY OF PALM DESERT Resolution No MID-YEAR 2005-2006 BUDGET REVIEW Exhibit "B" REVISED ESTIMATED REVENUE FUND/REVENUE CHANGE REVISED INC/(DEC) ESTIMATED REVENUE GENERAL FUND Property Taxes 600,000 Due to all the Building Activities Property Transfer Tax 100,000 Increase number of houses sold Trancient Occupancy Tax 200,000 Increase in occupancy Motor Vehicle License 200,000 Based on State revised estimate Fines 100,000 Not Budgeted Building Permits 300,000 Increase Building Activity Subdivision 400,000 Increase processing of Tract maps Total General Fund Revenue 1,900,000 r- RESOLUTION NO. 05-49 C3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDS RESOLUTION NO. 04-73, "EXHIBIT A" SALARY SCHEDULE, SALARY RANGES, AND ALLOCATED CLASSIFICATIONS FOR THE PERIOD OF JULY 1, 2005 THROUGH JUNE 30, 2006. WHEREAS, the City of Palm Desert has met and conferred in good faith with the Palm Desert Employees Organization (PDEO)in accordance with the Meyers-Milias-Brown Act and the City employer - employee relations Resolution No. 81-89, and WHEREAS, the City of Palm Desert has reached agreement with the employees represented by the Palm Desert Employees Organization, for the period July 1, 2001 through June 30, 2006 1z 0 WHEREAS,the modification to "EXHIBIT A"does not change the MOU/Agreement 0 previously entered in between the Palm Desert Employees Organization and the City of c x Palm Desert. Z c 0 0 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY �D OF PALM DESERT AS FOLLOWS SECTION I - SALARY SCHEDULE, RANGES & ALLOCATED CLASSIFICATIONS- 1p All employees shall be classified and shall receive compensation for services performed This compensation shall be in accordance with the established salary schedule and salary ranges for their respective classification as shown below This schedule of allocated positions supersedes the schedule of allocated positions in the 2004/2005 approved budget The City of Palm Desert's Personnel System, Section 2 52 of the Palm Desert Municipal Code prescribes specific terms for appointment and tenure of all City employees SALARY AUTHORIZED DEPTARTMENT/ACTIVITY CLASSIFICATIONS RANGES POSITIONS CITY MANAGER (5) City Manager 895 1 Assistant to the City Manager 820 1 Special Projects Administrator 775 1 Secretary to the City Manager 500 1 Sr. Office Assistant—OR- 380 1 Office Assistant II 300 Resolution 05-49 Salary Resolution I FINANCE (20) Finance (13) Director of Finance/City Treasurer 865 1 Assistant Finance Director 820 1 Deputy City Treasurer 760 1 Senior Financial Analyst 740 1 Management Analyst I — OR - 600 1 Accountant I 560 Accounting Technician II — OR - 560 5 Accounting Technician I 460 Administrative Secretary 440 1 Business License Technician 460 1 Sr. Office Assistant - Business License 380 1 Data Processing (7) Director of Information Systems 855 1 ri Information Systems Analyst 560 1 GIS Technician 560 1 L i GIS Technician — Entry Level 480 1 Information Systems Technician 480 2 Office Assistant II — OR - 300 1 Office Assistant I 230 COMMUNITY SERVICES (29) Community Services (13) Assistant City Manager/Community Services 890 1 Director of Special Programs 820 1 Marketing Manager 730 1 Senior Management Analyst 740 2 . Secretary to the City Council 500 1 Recycling Technician 460 1 Administrative Secretary 440 2 Senior Office Assistant 380 1 Main Lobby Receptionist 360 1 , Office Assistant II — OR - 300 2 Office Assistant I 230 2 Resolution 05-49 Salary Resolution City Clerk (4) City Clerk 850 1 Deputy City Clerk 560 1 Records Technician 440 1 Office Assistant II — OR - 300 1 Office Assistant I 230 Human Resources (4) Interim Human Resources Director 60 1 Human Resources Manager 760 1 Human Resources Technician 460 1 Senior Office Assistant 380 1 Art in Public Places (3) Public Arts Manager 730 1 Public Arts Coordinator 560 1 Public Arts Technician 460 1 Visitor Information Center (5) Visitor Information Center Manager 730 1 Office Assistant II — OR - 300 4 Office Assistant I 230 DEVELOPMENT SERVICES (87) Development Services (5) Assistant City Manager/Development Services 890 1 Parks & Recreation Services Manager 820 1 Risk Manager 770 1 Senior Management Analyst 740 1 Administrative Secretary 440 1 3 ` D ) Resolution 05-49 Salary Resolution f Building Operations/Maintenance (4) 1 Building Maintenance Supervisor 480 1 Maintenance Worker II — OR - 370 3 Maintenance Worker I — OR - 240 Custodian II — OR - 300 Custodian I 230 Public Works Administration (22) Director of Public Works 865 1 City Engineer 855 1 Engineering Manager 820 1 Transportation Engineer 775 1 Senior Engineer— OR - 770 1 Project Administrator 730 Senior Engineer/ City Surveyor 770 1 Project Administrator 730 1 Associate Transportation Planner 730 1 Assistant Engineer 720 1 Senior Public Works Inspector 640 1 Senior Engineer Technician — OR - 600 1 Engineering Technician II — OR - 470 i Engineering Technician I 420 Management Analyst II — OR - 700 1 Management Analyst I 600 Public Works Inspector II - OR - 600 3 Public Works Inspector I 580 Engineering Technician II — OR — 470 1 Engineering Technician I 420 Traffic Signal Specialist— OR - 640 1 Traffic Signal Technician II 470 Capital Improvement Projects Technician 440 1 Administrative Secretary 440 1 Sr Office Assistant 380 1 Office Assistant II — OR - 300 2 Office Assistant I 230 Public Works Streets Maintenance (16) Maintenance Services Manager 780 1 , , Streets Maintenance Supervisor 620 1 Mechanic II 460 1 Senior Maintenance Worker 420 2 4 Resolution 05-49 Salary Resolution Equipment Operator II 420 1 Equipment Operator I 400 3 Maintenance Worker II - OR - 370 6 Maintenance Worker I 240 Sr. Office Assistant 380 1 Public Works Civic Center Maintenance (5) Parks Maintenance Supervisor 620 1 Senior Maintenance Worker 420 1 Maintenance Worker II -OR- 370 3 Maintenance Worker I 240 Landscape Services (6) Landscape Manager 770 1 Landscape Specialist 620 1 Landscape Inspector II 560 1 Landscape Inspector I 480 3 Building & Safety (22) Administration (5) Director of Building & Safety 855 1 Deputy Building Official 775 1 Administrative Secretary 440 1 Building and Safety Technician 420 1 Office Assistant II - OR - 300 1 Office Assistant I 230 Plan Check (3) Sr. Plans Examiner 680 1 Building Permit Specialist II — OR - 560 2 Building Permit Specialist 420 Building Inspection (8) Building Inspection Manager 725 1 Senior Building Inspector 640 2 Building Inspector II - OR - 560 5 Building Inspector I 480 5 Resolution 05-49 Salary Resolution Code Inspection (6) I Code Compliance Manager 710 1 Senior Code Compliance Officer 640 1 Code Compliance Officer II - OR - 560 3 Code Compliance Officer I 480 Code Compliance Technician 420 1 Planning & Community Development (7) Director of Community Development 865 1 Planning Manager 820 1 Associate Planner— OR - 730 3 Assistant Planner 680 Administrative Secretary 440 1 Senior Office Assistant 380 1 REDEVELOPMENT AGENCY (12) Assistant City Manager/RDA/Housing 890 1 Director of Redevelopment & Housing 865 1 -1 1 Redevelopment Manager 800 1 Redevelopment & Housing Finance Manager 775 1 (_.1 Economic Development Manager 775 1 Senior Management Analyst 740 1 Economic Development Technician II — OR - 560 1 Economic Development Technician I 480 Secretary to the Executive Director 500 1 Redevelopment Finance Technician 460 1 Accountant II — OR - 620 1 Accountant I 560 Senior Office Assistant 380 1 Office Assistant II - OR - 300 1 Office Assistant I 230 6 • Resolution 05-49 Salary Resolution HOUSING (7) Housing Authority Administrator 775 1 Project Administrator 730 1 Management Analyst II — OR - 700 1 Management Analyst I 600 Project Coordinator 620 2 Housing Programs Technician 460 2 TOTAL AUTHORIZED REGULAR FULL TIME POSITIONS 162 CITY COUNCIL MEMBERS 999 5 1 7 it— Resolution 05-49 Salary Resolution SECTION II - EXEMPT PERSONNEL The following positions are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Sections 2 52 250 Among other things, these positions require spending numerous extra hours at meetings, conferences and work and are designated Group A Group A: City Manager Assistant City Manager Community Services Assistant City Manager Development Services Assistant City Manager Redevelopment/Housing Authority/Economic Development City Clerk City Engineer Director of Building & Safety Director of Community Development Director of Finance/City Treasurer Director of Information Systems Director of Public Works Director of Redevelopment and Housing r Director of Special Programs The following positions are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Sections 2 52 250. Among other things, these positions require spending occasional extra hours at meetings, conferences and work and are designated Group B Group B: Assistant to the City Manager Human Resources Manager Assistant Finance Director Marketing Manager Assistant Engineer Landscape Manager Assistant Planner Management Analyst I/II Associate Engineer Maintenance Services Manager Associate Planner Parks Maintenance Supervisor Associate Transportation Planner Parks & Recreation Services Building Inspector Manager Manager Code Compliance Manager `Planning Manager Deputy City Treasurer Project Administrator Deputy City Clerk Public Arts Coordinator Economic Development Manager Public Arts Manager Engineering Manager RDA & Housing Finance Mgr Housing Authority Administrator Redevelopment Manager 8 • Resolution 05-49 Salary Resolution Risk Manager Senior Management Analyst Secretary to the City Council Special Projects Administrator Secretary to the City Manager Streets Maintenance Supervisor Secretary to the Executive Director Supervising Plans Examiner Senior Engineer Transportation Engineer Senior Engineer/City Surveyor Visitor Information Center Mgr Senior Transportation Engineer (*The incumbent was originally classified in Group A and per qualification in Resolution 81- 98, shall continue to receive Group A benefits) SECTION III -ANNUAL PHYSICALS The following annual medical examinations are provided as set forth in the Personnel Ordinance (Section 2 52.450 D)• Assistant City Manager Community Services Assistant City Manager Development Services Assistant City Manager Redevelopment/Housing Authority/Economic Development City Clerk City Engineer City Manager Council Members Director of Building & Safety Director of Community Development Director of Finance/City Treasurer Director of Information Systems Director of Public Works Director of Redevelopment & Housing - 1 Director of Special Programs ' SECTION IV - MILEAGE REIMBURSEMENT • The mileage reimbursement rate to employees required to use their personal car on City business shall be the federal allowable rate. • SECTION V - OTHER COMPENSATION While this resolution establishes the ranges and gross salary for certain positions in the classified service for the City of Palm Desert, there are other benefits both tangible and intangible that are not addressed in this document Unless referenced otherwise, all benefits in place on July 1, 2005 will continue as constituted 9 Resolution 05-49 Salary Resolution SECTION VI This resolution is effective upon adoption. The provisions relating to salary and other compensation shall be effective and where applicable, accrue on, and from July 1, 2005 PASSED, APPROVED AND ADOPTED by the Palm Desert City Council this 23'd day of June, 2005 by the following vote, to wit AYES BENSON, FERGUSON, KELLY, SPIEGEL, and CRITES NOES NONE ABSENT. NONE ABSTAIN: NONE i 1 BUFORD CRITES, MAYOR ; ATTEST. CHELLE KLASS N, CITY CLER CITY OF PALM DESERT RESCINDED /_ BY RESOLUTION # COI DATED 0IO- 9" 0 G 10 CITY OF PALM DESERT Resolution 05- 49 SALARY SCHEDULE Exhibit A FY 2005-2006 Effective 7/01/05-6/30/06 'OSITION CLASSIFICATION GRADE A-1 B-2 C-3 D-4 E-5 F-8 G-7 H-8 I-9 J-10 0 001 City Council Members 999 4 - - - 1 -T - - , —4 - 10001 I City Manager/Executive Director 895 84 99991 I 10008 AC_M for Community Services 890_j 56 2338 59 0455 L 61 9978 65 0977 68 3526, 70 0614 71 8129 73 6082 75 4484 77 3346 10003 ACM for Development Services -- _- 890 56 2338 59 0455 61 9978, 65 0977 68 3526 70 0614 71 8129 73 6082 75 4484 77 3346 10002 ACM for RDA/Housing _ 890 56 2338 59 0455 61 9978 65 0977 68 3526,' 70 0614 71 8129 73 6082 75 4484 77 3346 10009 Dir of Community Development - 865 43 9199 46 11591 48 4217 50 8428 i 53 3849I.54 7195 56 0875 57 4897 58 9269 60 4001 10006 Dir of Finance/CIty Treasurer 865 43 9199 46 1159 48 4217 50 8428 53 3849 54 7195 56 0875 57 4897 58 9269 60 4001 10017 Director of Public Works 865 43 9199 46 1159 48 4217 50 8428 53 3849,_54 7195 56 0875 57 4897 58 9269 60 4001 10019_ Director of Redevelopment&Housmg —, 865 43 9199 46 1159 48 4217 50 8428 53 3849 54 7195 56 0875 57 4897 58 9269 60 4001 10018 City Engineer _ 855 38 5897 40 5192 42 5452 44 6725 46 9061, 48 07881 49 2808 50 5128 51 7756 53 0700 10010 Director of Building&Safety 855 38 5897 40 5192 42 5452 44 6725 46 9061 48�8I 49 2808 50 5128 51 7756 53 0700 10013 Director of Redevelopment - 855 38 5897 40 5192 42 5452 44 67251 46 9061 48 0788 49 2808 50 5128 51 7756 53 0700 10020 Director of Information Systems 855 IL 38 5897 40 5192 42 5452 44 6725 46 9061 48 07881 49 2808 50 5128 51 7756 53 0700 10015 City Clerk I 850 36 7466 38 5839 40 5131 42 5388 44 6657 45 7823 46 9269 48 1001 49 3026 50 5352 10012 Director Of Human Resources t 850 36 7466' 38 5839 40 5131 42 5388 44 6657 45 7823 46 9269 48 1001 49 3026 50 5352 I 20066 Assistant Finance Director 820 35 5128 37 2884 39 1528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 20060 Assistant to the City Manager j 820 135 5128 37 2884j 39 15281_ 41 11041 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 10016 Director of Special Program s - 820 35 5128. 37 28841 39 1528 41 1104 43 1659 44 245011 45 3511 46 4849 47 6470 48 8382 20003 'Engineenng Manager - , 820 355128t 372884, 39 1528 411104. 43 1659 442450 453� 464849 476470 488382 20028 Information Systems Manager 820 35 5128 37 2884 39 1528 41 1104 43 1659 44 2450. 45 3511 46 4849 47 6470 48 8382 20007 Planning Manager T 820 355128 37 2884 39 1528, 41 1104 43 1659 44 2450 45 3511 46 4849 47 64701 48 8382 20071 r Parks and Recreation Services Manager 820 35 5128, 37 28841 39 1528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 20030 Redevelopment Manager 800 32 9350 34 5818 36 3109, 38 1264 40 0327 41 0335! 42 0593 43 1108 i 44 1886 45 2933 20009 Maintenance Services Manager 780 32 3692 33 9877 t 35 6871 37 4715, 39 3451 40 3287 41 3369 42 3703 43 4296j 44 5153 20074 Economic Development Manager 775 32 0933 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 20069 Housing Authonty Administrator 775 32 09331 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 20070 redevelopment&Housing Fin Manager _LE775 32 0933 33 69801 35 3829 37 1520'1 39 00961 39 9848 40 9844 42 0090II 43 05921 44 1357 20065_ Special Projects Administrator _ 775 32 0933 33 69801 35 38291 37 15201 39 0096 39 9848 40 9844120090 43 0592 44 1357 f- — — - 20006 1 Transportation Engineer 775 1 32 0933 33 6980 35 3829 37 1520, 39 0096 39 9848 40 9844 42 0090, 43 0592 44 1357 20052 1Deputy Building Official 775 32 0933; 33 6980 35 3829 37 15201 39 0096 39 9848 40 9844 42 00901 43 05921 44 1357 20048 Landscape Manager - 770 1' 31 65071 33 2332 34 8949 36 6396 38 4716 39 43341 40 4192 41 4297 42 4654 43 5270 Ir 20017 Risk Manager 770 I 31 6507i 33 2332 34 8949 36 63961 38 47161 39 4334i 40 4192 41 4297; 42 4654 43 5270 ^1 CITY OF PALM DESERT Resolution 05-49 SALARY SCHEDULE Exhibit A FY 2005-2006 Effective 7/01/05-6/30/06 POSITION CLASSIFICATION __ GRADE A-1 B-2 C-_ D-4 E-5 F-8 G-7 H-8 I-9 J-10 20008 Senior Engineer T 770 1 31 6507 33 23321 34 89491 36 6396 38 4716 39 4334 40 4192 41 42971 42 46541 43 5270 _ 20056 Senior Engineer/City Surveyor 770 131 6507 33 2332 34 89491 36 6396! 38 4716 39 4334 40 4192 41 4297 42 4654 43 5270 20064 Deputy City Treasurer 760 _ 30 1548 31 6625 33 2456 34 9079 36 6533 37 5696 38 5088 39 4715 40 4583 41 4698 20049 Parks&Rec Planning Manager _ 760 30 1548 31 6625 33 2456 34 9079 Y 36 6533 37 5696 38 5088 39 4715 40 4583 41 4698 20034 _ Human Resources Manager I 760 30 1548 31 6625f 33 2456 34 9079 36 6533 37 5696 38 5088 39 4715 40 4583 41 4698 I 20067 Senior Financial Analyst _ _ i 740 301124 316184 331989 348588 366017 375167 384546 394160 404014 414114 20013 Senior Management Analyst _ 740 1 30 1124 31 6180 i 33 1989 34 8588 36 6017 37 5167 38 4546 39 4160 40 4014 41 4114 20012 Supervising Plans Examiner 740 30 1124 31 61801 33 1989 34 8588 36 6017 37 5167 38 4546 39 4160 40 4014 41 4114 20015 Associate Planner 730 29 8251 31 3164 32 8822 34 5263 36 2526 37 1589 38 0879 39 0401 40 0161 41 0165 20055 Associate Transportation Planner 730 129 8251 31 3164 32 8822 34 5263 36 2526 37 1589 38 0879 39 0401 40 0161_41 0165 20061 Marketing Manager 730 4_29 8251 31 31644 32 8822 34 5263 36 2526 37 1589 38 0879_L39 0401 40 0161 41 0165 20036 Project Administrator 730 29 8251 31 3164 32 8822 34 5263 36 2526* 37 1589 38 0879 39 0401 40 0161 41 0165 20016 Public Arts Manager 730 1 2 8251 31 31644 32 8822 34 5263 36 2526'9 37 1589 38 0879 39 0401 40 0161 41 0165 20051 Visitors Information Center Manager 730 29 8251 31 3164. 32 8822 34 5263 36 2526 37 1589 38 0879 39 0401 40 0161 41 0165 20011 Building Inspector Manager 725 297071 311925 327521 343897 361092 370119379372 388856 398577 408541 20018 Assistant Engineer 720 28 5034 29 9286 31 42501 32 9963 34 6461 35 5123 36 4001 37 3101 38 2429 39 1990 20019 Code Compliance Manager 710 I� 27 3405 28 7075 30 1429 31 6500 33 23251_34 0633 34 9149 35 7878 36 6825 37 5996 20020 Management Analyst II i 1 700 27 09521 28 4500 29 8725 31 3661 32 9344 33 7578 34 6017 35 4667 36 3534 37 2622 20021 _ Assistant Planner 680 TTT 26 84171 28 1838 29 5930 31 0727 32 6263 33 4420 34 2781 35 1351 36 0135 36 9138 20073 Senior Plans Examiner _ _ 680 26 84171 28 1838_29 5930 31 0727 32 62631 33 4420 34 2781 35 1351 36 0135I 36 9138 30001 Senior Building8 Inspector 640 25 658 ' 26 9417 28 2888 29 7032. 31 1884 31 9681 32 7673 33 5865 34 4262 35 2869 30063 Senior Code Compliance Officer __ 640 25 65-88-26 9417 28 2888I 29 7032 31 1884 31 9681 32 7673 33 5865 34 4262 35 2869, 30046 Senior Public Works Inspector _ 640 25 6588 26 9417 28 28884 29 7032 31 1884 31 9681 32 7673 33 5865 34 4262 35 2869 30082 Traffic Signal Specialist 640 25 6588 26 9417 28 2888' 29 7032 31 1884 31 9681 32 7673 33 5865 34 4262 35 2869 30002 Accountant II _ _ 4 620 tL,25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 30087 t Project Coordinator _ + 620 I 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 30061 'Landscape Specialist 620 1 25 4135 26 6842 28 0184 29 41931 30 8903 31 6626 32 4542 33 2656 34 0972' 34 9496 20022 1 parks Maintenance Supervisor 620 1 25 4135 26 6842 28 0184 29 41931 34 0972 3 94 30 8903 31 6626 32 4542 33 2656 4 96 30004 'Plans Examiner _ _ 620 1 1 25 4135 26 6842 28 0184 29 41934 30 8903 31 6626 32 4542 33 2656; 34 0972 34 9496 30079 !Sr Construction Contract Admin r 620 1 25 4135 26 6842 28 0184 29 41931 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 20023 !Streets Maintenance Supervisor _ _ 1 620 It 25 4135 26 6842 28 01841 29 41931 30 8903i 31 6626 32 4542 33 2658 34 09721 34 9496 20068 Human Resources Management Analyst 600 24 7287 25 9651 27 26341 28 62661 30 05791 30 8093 31 5795 32 3690, 33 1782 34 0077 • CITY OF PALM DESERT Resolution 05- 49 SALARY SCHEDULE Exhibit A FY 2005-2006 Effective 7/01/05-6/30/06 OSITION CLASSIFICATION GRADE A-1 B-2 C-3 D4 ES FS G-7 H-8 IS J-10 20058 Management Analyst I I 600 1 24 7287 25 9651 27 2634 28 6266 30 05791 30 8093 31 5795 32 3690 33 1782 34 0077_ 30076 Public Works Inspector II 600 24 7287 25 9651 27 2634 28 6266 30 05791 30 8093 31 57951 32 3690 33 17821 34 0077 30013 +Sr Engineenng Technician 600 24 7287 25 9651 27 2634 28 6266 30 05791 30 8093 31 5795 32 3690 33 1782 34 0077 30066 Construction/Maintenance Inspector i 580 1 23 3852 24 5545 25 7822 27 0713 28 4249 29 1355 29 8639 306105 31 3758 32 1602 30006 Public Works Inspector I 580 ' 23 3852 24 5545 25 782211 27 0713 28 4249 29 1355 29 8639}30 61054I 31 3758 32 1602 30011 Accountant I _ _ 560 23 0556 24 2084 25 41881 26 6897' 28 0242 28 7248 29 4429 30 1790I 30 9335 31 7068 30080 Accounting Technician II 1 560 23 0556 24 20841 25 4188, 26 6897 28 02424 28 7248 29 4429 30 1790 30 933k 31 7068 30008 Building Inspector II 560 23 0556+ 24 2084 25 4188 26 68971 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 30009 Building Permit Specialist II 4 560 23 0556 24 2084 25 4188, 26 6897 28 02421 28 7248 29 4429 30 1790 30 9335 31 7068 1 30086 Economic Development Technician II 560 23 05561 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 30012 Code Compliance Officer II 560_ 23 05561 24 2084 25 4188 26 68971_ 28 02421 28 7248 29 4429' 30 1790 30 9335 31 7068 30041 GIS Technician 560 23 055 24 2084! 25 41881 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 30073 Information Systems Analyst _ 560 23 05564 24 2084, 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 30075 +Landscape Inspector II _ I 560 23 0556 24 2084 25 41881 26 6897 28 02424 28 7248 29 4429 30 1790 30 9335 31 7068 30010 Planning Technician __ l 560 23 0556 24 20841 25 4188; 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 30071 Public Art Coordinator 560_ i 23 0556 24 2084; 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 3131 7068 30044 Sr Human Resources Technician 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335111f 31 7068 7. 30084 Deputy City Clerk 560 23 0556 24 2084 25 4188; 26 6897 28 0242 28 7248 29 4429430 17964 30 93351 31 7068 20044 Secretary to the City Council 500 J 22 2695 23 38301 24 5522 25 77981 27 0688 27 7455 28 43911 29 1501 29 8789 30 6259 20024 Secretary to the City Manager 500 F22 2695 23 3830 24 55221 25 7798 27 06881 27 7455 28 4391 29 1501 29 8789 30 6259 20045 Secretary to the Executive Dir 500 1 22 2695+ 23 38301 24 5522 25 77981 27 06881 27 7455 28 4391 29 1501 29 8789 30 6259 30015 Building Inspector I 480 1 20 7062 21 7415 22 82861 23 9700 25 1685 25 7977; 26 4426 27 1037 27 7813 28 4758 30047 i Economic Development Technician I 4 480 L 20 7062 21 7415122 8286,23 97001 25 1685 25 7977' 26 4426 27 1037 27 7813 28 4758 30014_[Code Compliance Officer I I 480 20 71�62 21 7415, 22 82861 23 9700 25 1685� 25 7977 26 4426 27 1037' 27 7813 28 4758 - _+- t 30084 GIS Technician-Entry Level 1 480 120 7062 21 7415 22 8286 23 97001255 1685 25 7977 26 4426 27 1037 27 7813 28 4758 30056 [Information Systems Technician 480 t 20 7062 21 7415 22 8286+ 23 9700 25 1685 25 7977+ 26 4426 27 10R1 27 7813 28 4758 30045ndscape Inspector I _ 480 20 7062 21 7415 22 8286+ ,La 23 97001 25 1685 25 79771 26 44261 27 1037 27 7813 28 4758 -— - - - 7 - . - _—- _ 1 -7 - 20072 [Building Maintenance Supervisor 480 _ 0 7062 21 7415 2 8_286{ 23 9700 _25 1685 25 797711 26 4426, 27 1037i 27 7813 28 4758 30016 Engineering Technician II 470 20 5034 21 5286 22 60501 23 73531 24 9221 25 545214 26 1838126 8384[ 27 5094 28 1971 30081 ;Traffic Signal Technician II 470 20 5034 21 5286 22 6050 23 73511 24 92211 25 5452; 26 183811 26 83844 27 5094 28 1971 30019 (Accounting Technician I r 30072 !Business License Technician 460 20 1989 21 2088 22 26921 23 38271 24 5518 25 16561 25 79471 26 4396, 27 1006 27 7781 460 1 20 1989 21 20881 22 2692; 23 3827J 24 5518, 25 16561 25 7947� 26 4396' 27 1006 21 7 7781 '1 - U "- _1 CITY OF PALM DESERT Resolution 05-49 SALARY SCHEDULE Exhibit A FY 2005-2006 Effective 7/01/05-6/30/06 POSITION CLASSIFICATION GRADE_ A-1 B-2 C-3 0-4 E-5 F-S G-7 H-8 1-9 J-10 30074 Housing Programs Technician 460 20 1989 21 2084 22 2692' 23 3827+ 24 5518. 2_5 1656 _25 7941 26 4396 27 1006 27 7781 30018 Human Resources Technician 460 4 20 1989. 21 2088 22 2692 23 3827I 24 5518 25 1656 25 7947 26 4396_27 1006 27 7781 30025 Mechanic II _- 460 120 1989 21 2088.22 2692 23 3827 24 5518 25 1656 25 7944 26 4396 27 1006_27 7781 - 30077 Public Arts Technician - 460 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947 26 4396 27 100427 7781 30059 RDA Finance Technician 460 11 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947i 26 4396 27 1001_27 7781 30088 Recycling Technician _ _ _ 460 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 79471, 26 4396 27 10064 27 7781 30020 Administrative Secretary _ — 440 19 9203 20 9163 21 9621 23 0602 24 21324 24 8185 25 4390 26 0750 26 7269 27 3951 30083 Capital Improvement Projec_tsTechnician _k 440 119 92031 20 9163 21 9621 23 0602 24 2132 24 8185 25 4390 26 0750 26 7269 27 3951 30048 Records Technician 440 1 19 9203 20 9163 21 9621 23 0602] 24 2132 24 8185 25 4390 26 0750 26 7269 27 3951 30024 Building Maintenance Coord - -420_ 8 9653 19 91361 20 9093 21 9548 23 0525 23 6288 24 21951 24 8250 25 4456 26 0817 30023 Building Permit Specialist 420 J_18.96531 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456126 0817 30064 Code Complirance Technician - _ 420 1 18 9653 19 9136 20 90931 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 30005 Engineenng Technician I 420 118 9653 19 9136 20 9091k 21 9548 23 0525 23 6288 24 2195 24 8250 25 44561 26 0817 30053 Equipment Operator II 420 18 9653 19 9736_H20 90931 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456_26 0817 30021 Senior Maintenance Worker 420 t 18 9653 19 9136 j 20 90931 21 9548 j 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 30085 Building and Safety Technician - r 420 1 18 9653 19 91361 20 9093 21 9548; 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 30052 Equipment Operator I 400 18 0815 18 9856_19 9349 20 9316 21 9782I 22 5277 23 09091_23 6682 24 25991 24 8664 30026 Senior Office Assistant 380 {17 1989 18 0588I 189617 19 90981 20 9053t 21 4279 21 96361 22 5127 23 0755t23 6524 30029 Maintenance Worker II _ 370 116 7904 17 6299 18 5114 19 4370 i 20 40891 20 9191 21 44211 21 9782 22 5277+23 0909 30027 Accounting Assistant II 360 1 16 3791 17 198118 0580 18 96091 19 9089 20 4066 20 9168 21 4397 21 9757 22 5251 I 30051 ReceptionIst — 360 116 3791 17 1981 18 0580 18 9609 19 90891 20 4066 20 9168 21 43974 21 9757 22 5251 30028 Mechanic I 340 16 0747 16 8784 77 7223 18 60841 19 5388 20 0273 20 5280 21 0412 27 5672 22 1064 30031 Custodian II 300 j 15 61001 16 3905 17 2100 18 0705 18 9740 19 4484 19 9346 20 43301 20 94381, 21 4674 30030 Office Assistant II i 300 15 6100I 16 3905 17 21001 18 0705 _18 9744 19 4484 19 93464 20 4330T 20 9438 _21 4674 1 30036 Maintenance Worker I _ _I 240 * . 114 2744 14 9884 15 73788 16 5247 17 3509 17 7847 18 2293 18 6850 19 1521+19 6309 30034 Custodian I - _ _ 1 230 14 07171 14 77531 15 5141 16 2898 17 1043 17 5319 17 9702 18 4195 18 88001 19 3520 30035 Office Assistant 1 Ir 230 j+14 0717 14 7753 15 5141 16 28981 17 10431 17 5319 17 9702 18 4195 18 8800 19 3520 Intern Human Resources Director___ - 60 62 5000�_ I RESOLUTION NO. 05-48 r A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM (\ DESERT, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR THE 2005-2006 FISCAL YEAR J" WHEREAS, the voters approved the Gann Spending Limitation Initiative (Proposition 4) on November 6, 1979, adding Article XIII B to the Constitution of the State of California to establish and define annual appropriation limits on state and local government entities; and WHEREAS, Chapter 120-5 of the Revenue and Taxation Code Section 7910 (which incorporates California Senate Bill 1352) provides for the implementation of Article XIII B by defining various terms used in this Article and prescribing procedures to - - - be used in implementing specific provisions of the Article, jurisdiction of its ` appropriations limit; and o c WHEREAS, the required calculation to determine the Appropriations Limit for g Fiscal Year 2005-2006, has been performed by the Finance Department based on available information and is on file with the Finance Department and available for public review, -C WHEREAS, finance staff will recalculate the Appropriations Limit for respective • civ fiscal periods including Fiscal Year 2005-2006, as soon as information regarding the percentage changes in the local assessment roll due to additional local nonresidential new construction is made available by the Riverside County Assessor's office, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the City of Palm Desert Appropriations Limit is hereby established as 71,859,793 for 2005-2006 Fiscal Year. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this 23ro day of June, 2005, by the following vote, to wit AYES: BENSON, FERGUSON, KELLY, SPIEGEL, and CRITES NOES: NONE ABSENT: NONE ABSTAIN: NONE ATTEST -c BU:E 'D 1 S, MAYOR HELLS D. SSE , CITY CLERK CITY OF PALM DESERT, CALIFORNIA 1 RESOLUTION NO. 05-48 ? i� CITY OF PALM DESERT FISCAL YEAR 2005-2006 APPROPRIATIONS LIMIT CALCULATION • Article XIII B of the California Constitution requires adoption of an annual appropriation limit The original base year limit was adopted in FY 1978-79 and has been adjusted annually for increase by a factor compnsed of the percentage change in population combined with either the percentage change in California per capita personal It Income or the percentage change in local assessment roll due to the addition of local nonresidential new construction The changes In the local assessment roll due to additional local nonresidential new construction for current and pnor periods have not been available from the County Assessor's office The November, 1988 voters approved Proposition R which increased the limit to$25,000,000 It expired in November, 1992 The FY 1993-94 limit was calculated with pnor years re-calculated to reflect the expiration of the $25,000,000 limit AMOUNT SOURCE A. 2004-05 APPROPRIATION LIMIT 63,182,648 PRIOR YEAR'S CALCULATION B ADJUSTMENT FACTORS 1 POPULATION % POPULATION%CHANGE 8 05 STATE DEPT OF FINANCE POPULATION CONVERTED TO RATIO (8 05+100y100 1 0805 CALCULATED 2 INFLATION% USING % CHANGES IN CALIF PER CAPITA PERSONAL INCOME PER CAPITA %CHANGE 5 26 STATE DEPT OF FINANCE PER CAPITA CONVERTED TO RATIO (5 26+100y100 1 0526 CALCULATED 3 CALCULATION OF FACTOR FOR FY 05-06 1 1373 B1.82 C 2005-06 APPROPRIATIONS LIMIT BEFORE ADJUSTMENTS 71,859,793 B3*A I. D. OTHER ADJUSTMENTS 0 CALCULATED E. 2005-2006 APPROPRIATIONS LIMIT 71,869,793 C+0 F APPROPRIATIONS SUBJECT TO LIMIT 34,145,714 CALCULATED G OVER/UNDER LIMIT 37,714,079 F-E 'C RESOLUTION NO. 05-47 C) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL V PLAN FOR THE FISCAL YEAR JULY 1, 2005, THROUGH JUNE 30, 2006 WHEREAS, the City Council has received and considered the proposed Program . and Financial Plan submitted by the City Manager on June 23, 2005, and WHEREAS, after due notice, the City Council held a public hearing on the proposed plan NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that. 1 The amounts shown on Exhibit 1, "Estimated Revenues", are hereby accepted as the Estimated Revenues for the 2005-06 Fiscal Year for each fund and revenue source CD 2 The amounts shown on Exhibit 2, "Appropriations" are hereby o appropriated, to the departments and activities indicated. The City Manager, or E 1 his duly appointed representative, will have the authority to approve intra- ; 0 departmental budgeted line item variations; additional appropriations or inter- c departmental budget transfers will be specifically approved by further City co Council action during the 2005-06 fiscal year as the need arises. 3. The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital Projects", are hereby accepted as continuing appropriations from the 2004-05 Fiscal Year The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2005 PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this 23ro day of June, 2005, by the following vote, to wit' AYES: BENSON, FERGUSON, KELLY 41/014 • z . d C-ITES NOES: NONE. ABSENT: NONE ABSTAIN: NONE .A�BUF• -D orS, MAYOR { ATTEST. 1 RA HELLS D. KLASS N, CITY CLERK CITY OF PALM DESERT, CALIFORNIA 1 RESOLUTION NO. 05-47 • • PALM DESERT ESTIMATED REVENUES, Exhibit 1 , l Actual Adopted Projected Budget CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 General Fund. 1 Sales tax 15,138,424 14,700,000 15,900,000 17,515,000 2 Transient occupancy tax 7,609,173 7,350,000 7,400,000 7,600,000 3 Property tax 3,369,710 3,400,000 3,470,000 3,502,000 4 Interest 1,144,490 2,000,000 1,903,000 1,400,000 5 Transfers in 1,092,475 1,100,000 1,100,000 1,150,000 6 Franchises 2,417,856 2,350,000 2,475,000 2,575,000 7 State subventions(VLF) 2,085,628 2,798,000 2,798,000 2,860,000 8 Building&grading permits 1,053,904 932,500 1,054,925 1,300,000 9 Reimbursements 2,650,092 1,840,500 1,177,500 1,506,692 10 Business license tax 988,246 1,000,000 1,000,000 1,100,000 11 Timeshare mitigation fee 392,988 450,000 500,000 500,000 12 Plan check fees 786,486 570,000 570,000 602,500 13 Property transfer tax 870,415 450,000 600,000 450,000 14 Other revenues 267,338 670,000 670,000 670,000 Totals General Fund 39,867,225 39,611,000 40,618,425 42,731,192 Fire Tax Fund: 1 Structural Fire Tax 2,426,679 2,900,000 2,900,000 2,900,000 2 Prop A Fire Tax 1,432,894 1,900,000 1,700,000 1,900,000 3 Reimbursements - 662,000 662000 662,000 4 Interfund Transfers In 726,605 1,100,000 1,100,000 1,000,000 TOTAL FIRE AND GENERAL FD 44,453,403 46,173,000 46,980,425 49,193,192 RESOLUTION NO. 05-47 - PALM DESERT ESTI ATED REVENUES, Exhibit 'I Actual Adopted Projected Budget . CATEGORY/FUND FY03-04 FY 04-05 FY04-05 FY 05-06 Gas Tax Fund 1 Gas Tax 834,570 880,000 862,500 880,000 2 Interest 5,375 15,000 7,500 15,000 Total Gas Tax 839,945 895,000 870,000 895,000 • Traffic Safety Fund. 1 Vehicle Fines 159,252 200,000 200,000 200,000 2 Interest 1,114 5,000 2,000 5,000 Total Traffic Safety Fund 160,366 205,000 202,000 205,000 Measure A Fund 1 Sales Tax 2,260,912 2,275,000 2,300,000 2,343,250 2 Reimbursements 1,092,170 - - 1,000,000 3 Interest 60,652 70,000 82,300 48,600 Total Measure A Fund 3,413,734 2,345,000 2,382,300 3,391,850 Housing Mitigation Fund. 1 Development Fee 232,209 30,000 150,000 30,000 I ' 2 Interest 1,561 2,500 1,750 2,500 I Total Housing Mitigation Fund: 233,770 32,500 151,750 32,500 t t_._,, CDBG Block Grant Fund 1 CDBG Block Grant 121,424 400,000 400,000 400,000 2 Reimbursements 88,330 80,000 25,000 3 Interest 5,250 7,300 5,000 Total CDBG Fund 215,004 400,000 487,300 430,000 Public Safety Grant Fund 1 Federal Grants - 32,000 12,000 15,000 2 State Grants 103,666 100,000 100,000 100,000 3 CityMatching Contnbuhon 2,814 6,400 6,400 1,500 4 Interest 765 1,000 1,000 1,000 Total Public Safety Fund 107,245 139,400 119,400 117,500 New Construction Tax Fund: 1 Development Fee 477,694 200,000 400,000 300,000 2 Reimbursements _ _ 3 Interest 61,388 80,000 89,426 50,000 I( Total New Construction Fund 539,082 280,000 489,426 350,000 1 1 , RESOLUTION NO. 05-47 PALM DESERT EST MATED REVENUES, Exhibit jI' Actual Adopted Projected Budget CATEGORY I FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 Drainage Facility Fund- 1 Development Fee 212,188 50,000 350,000 50,000 2 Reimbursements - - 3 Interest 62,317 90,000 121,333 29,000 Total Drainage Facility Fund 274,505 140,000 471,333 79,000 Park&Recreation Fund 1 Development Fee 78,906 30,000 1,100,000 50,000 2 Reimbursements 3,500 - 3 Interest 26,952 2,000 40,456 18,400 Total Park&Recreation Fund 109,358 32,000 1,140,456 68,400 Signalization Fund. 1 Development Fee 52,317 10,000 45,000 40,000 2 Reimbursements 100,163 - 3 Interest 13,393 1,000 7,901 4,300 Total Signalization Fund 165,873 11,000 52,901 44,300 Waste Recycling Fund: 1 Waste Recycling Fee 548,544 500,000 550,000 550,000 - 2 Reimbursements 46,447 - 100,000 3 Interest 47,165 50,000 68,000 50,000 Total Waste Recycling Fund 642,156 550,000 718,000 600,000 Air Quality Management Fund: 1 Air Quality Fee 51,413 50,000 50,000 50,000 2 Reimbursements - 3 Interest 1,304 1,000 1,959 2,000 Total Air Quality Fund 52,717 51,000 51,959 52,000 City Wide Business Prom Fund: 1 Business License-$1 Day Use Fee(COD) 48,630 50,000 50,000 50,000 2 Reimbursements - 3 Interest 503 1,000 820 1,000 Total Business Prom Fund 49,133 51,000 50,820 51,000 Art in Public Places Fund: 1 Development Fee 262,764 200,000 300,000 200,000 2 Reimbursements 200 3 Interest 21,514 15,000 26,000 15,000 Total AIPP Fund 284,478 215,000 326,000 215,000 I I AIPP Maintenace Fund. 1 AIPP Transfers In - - 5,000 7,600 2 Reimbursements 3 Interest 3,735 - 4,500 3,000 Total AIPP Maint.Fund 3,735 - 9,500 10,600 RESOLUTION NO. 05-47 - PALM DESERT ESTIMXED REVENUES, Exhibit 1 Actual Adopted Projected Budget CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 i Golf Course Maint/Improv Fund. 1 Time Share Mitigahon&Amenity Fees 1,874,908 300,000 332,000 332,306 2 Reimbursements 3 Interest 21,049 5,000 5,000 5,000 Total Golf Course Malnt Fund 1,895,957 305,000 337,000 337,306 Retiree Health Fund: 1 General Fund Contribution 4,650,000 418,000 418,000 418,000 2 Reimbursements 3 Interest 456,211 200,000 400,000 410,000 Total Retiree Health Fund 5,106,211 618,000 818,000 828,000 El Paseo Merchant Fund: 1 El Paseo Merchant Fee(Business License) 215,064 200,000 215,000 215,000 Total El Paseo Fund 215,064 200,000 215,000 215,000 2010 Capital Protect Reserve: I 1 State,Federal,CVAG Relmb 962,630 10,389,000 5,550,716 6,360,000 2 General Fund Transfer In 11,055,630 L-- 3 Interest 384,945 50000 453926 159700 Total Capital Prolect Fund 12,403,205 10,439,000 6,004,642 6,519,700 Library Fund: 1 General Fund Transfers In 69,462 100,000 104,049 320,000 2 Reimbursements 3.Interest Total Library Fund 69,462 100,000 104,049 320,000 Parkvlew Office Complex Fund: 1 Rent/Leases of Buildings 851,763 826,500 826,500 888,000 2 State Reimbursements 3 Interest 0 8,400 8400 4132 Total Parkview Office Fund 851,763 834,900 834,900 892,132 Equipment Malnt.Fund: 1 General Fund Transfer In 213,137 213,000 213,000 213,000 2 Reimbursements 3 interest 34,633 - 45,000 ItTotal Equipment Maint.Fund 247,770 213,000 258,000 213,000 Desert Willow Golf Fund. 1 Golf Course&Resturant Revenue 6,237,086 8,081,900 8,250,832 8,574,176 2 Reimbursements 3 Interest Total Desert Willow Fund 6,237,086 8,081,900 8,250,832 8,574,176 R Exhibit 2- - - -- crry OF PALM DESERT APPROPRIATIONS I< FOR FISCAL YEAR 20b6-2006 DEPARTMENT TITLE APPROPRIATIONS 1 FY 2005-2006 I GENERAL FUND City Council 273,550 City Clerk 487,300 Elections Legislative Advocacy 61,000 City Attorney 144,000 Legal Special Services 345,000 City Manager 743,500 Community Services 1,662,600 Finance 1,454,700 Independent Audit 70,000 Human Resources 689,500 General Services 403,750 Data Processing 1,046,400 Unemployment Insurance 5,000 Insurance 567,500 Interfund Transfers 1,581,000 Police Services 12,468,599 Animal Regulation 240,000 Nuisance Abatement - P W-St Light/Traffic Sfty 613,000 Development Services 799,800 Public Works-Admin 2,642,400 Public Works-Street Maint 1,929,600 PW-Street Resurfacing 1,300,000 PW-Curb & Gutter 200,000 PW-Cross Gutter 100,000 PW-Tie in Paving 100,000 PW-Stnping 150,000 PW-Corp Yard 64,500 PW-Equipment 253,000 PW-Pubhc Bldg-Opr/Maint. 553,300 PW-Portola Community Center 74,800 PW-Auto Fleet - NPDES-Storm Water Permit 50,000 Community Promotions 2,027,420 Marketing 970,968 Civic Art Committee - Visitors Information Center 586,150 Building & Safety 2,638,300 Building - Demolition - Code Enforcement - Business Support - Planning &Community Dev 911,400 Environmental Conservation PW- Park maintenance 1,225,600 PW-Civic Center Park 1,781,000 PW-Landscape Services 638,500 Outside Agency Funding 787,557 TOTAL GENERAL FUND 42,640,694 RESOLUTION NO.O 7 I Exhibit 2 s, CITY OM DE. _AT APPROPRIATIONS Q FOR FISCAL YEAR 2005-2006 FUND NAME APPROPRIATIONS TRAFFIC SAFETY FY 20 2005-2006 5,000 GAS TAX 895,000 MEASURE A 5,769,000 HOUSING MITIGATION FEE 32,500 COMMUNITY DEVELOPMENT 480,000 PUBLIC SAFETY GRANTS 117,500 PROP AFIRE TAX 6,441,600 NEW CONST TAX DRAINAGE FACILITY PARK AND REC 365,000 SIGNALIZATION WASTE RECYLCING FEES 595,600 AIR QUALITY MGMT 19,000 CITY WIDE BUSINESS PROM 51,000 PARK & RECREATION 2010 PLAN RESERVES 9,655,000 DRAINAGE 300,000 LIBRARY 250,000 ART IN PUBLIC PLACES 762,800 MAINTENANCE OF ART 60,000 Enterprise Fund- Parkview Office Complx 775,290 Enterpnse Fund -Desert Willow 8,697,793 Equipment Replacement Fund 125,000 GOLF COURSE IMPROVEMENTS 498,200 Retiree Health 250,000 RESOLUTION NO.05 47 Exhibit 2 _ - ; CITYrOP PALM avERT APPROPRIATIONS I - , ' - TOR FISCAL,YEAR 2005-2006 ' FUND NAME APPROPRIATIONS FY 2005-2008 DEBT SERVICE FUNDS Debt Service-83-1 - Debt Service- 84-1 r 320,465 Debt Service-87-1 159,105 Debt Service-92-1 7,037 Debt Service-94-1 7,301 Debt Service-94-2 120,533 Debt Service-94-3 111,098 Debt Service-CFD91-1 A 2,013,568 Debt Service-CFD98-1 247,884 Debt Service - 01-1 200,580 P.D Financing Auth-RDA 17,897,387 P.D Financing Auth-City 3,019,773 TOTAL 21,084,938 SPECIAL ASSESSMENT FUNDS 271 El Paseo Merchants 215,000 LANDSCAPE & LIGHTING ZONES 349,785 277 BUSINESS IMPROVEMENT DISTRICT 170,548 TOTAL SPECIAL ASSESSMENT 735,333 muaswua-cxw,dw RESOLUTION NO. 05-47 CITY OF PALM DESERT Exhibit 3 CAPITAL IMPROVEMENT PROGRAM EXISTING PROJECTS IN FISCAL YEAR 2004-05 CONTINUED TO FY 2005-2006 PROJECT TITLE ESTIMATED ACCOUNT FUNDING FY Y004-0es PROJECT NUMBERS SOURCES 445-08 TOTAL FOR to EEF NOTE 1 .SEE NOTE LIFE OF 1 . PROJECT General Fund 11Q Street Resurfacing Program Continuing 110-4311-433 33-20 General Fund 110 2,033,174 Measure A Fund 213 Monterey Ave/Freeway Loop 871,590 2134389433 40-01 Measure A Fund 213 396,173 Hwy 111 le Desert Crossing/Toys"R"Us 408,022 2134347433 40-01 Measure A Fund 213 260,760 Portola i.10 Interchage ROW I Design 791,038 2134351433 40-01 Measure A Fund 213 763,832 - Portola Ave a Whitewater Bridge(Design) 300,000 213-4359-433 40-01 Measure A Fund 213 Portola Street I Dinah Shore Expansion 359,388 213-4365-433 40-01 Measure A Fund 213 250,000 Monterey Median Imp(Hovley&Country Club) 70,000 213-4371-433 40-01 Measure A Fund 213 60,230 Monterey Ave&Avenue 35 505,000 213-4378-433 40-01 Measure A Fund 213 505,000 Dinah Shore Imp(Miriam to Key Largo Ave) 315,000 2134561433 40-01 Measure A Fund 213 315,000 New Construction Tax Fund 231 Corporation Yard Improvements 2,997,941 231-4330-413 40-01 New Const Tax FD 231 2,645,168 Civic Center Park Storage 100,000 231-4340-433 40-01 New Const Tax FD 231 100,000 Fire Station Improvements(Town Center/ Fonda Stations) 84,000 2314220422 40-01 New Const Tax FD 231 84,000 Fire Station Expansion(Mesa View Fire Station No 87) 1,689,022 231-4624-433 40-01 New Const Tax FD 231 1,534,141 Drainage Fund 232 Portola Ave/Dinah Shore Extension 310,000 2324385433 40-01 Drainage Fund 232 309,821 Portola-Dinah Shore/Cook/Country Club 3,745,000 232-4375-433 40-01 Drainage Fund 232 3,391,168 I? Park&Rec Facilities Fund 233 'It Civic Center Amphitheater 2,610,000 2334668454 40-01 Park&Rec Fec.FD 233 2,274,909 Traffic Signals Fund 234 Dinah Shore&Portola Avenue 215,000 2344561422 40-01 Signalization FD 234 215,000 Portola&Gerald Ford 208,500 2344283422 40-01 Signalization FD 234 488 Portola Ave&Frank Sinatra Drive 298,500 234-4548-422 40-01 Signalization FD 234 208,600 Recvellna Fund 234 Recycling program Continuing 2364195454 30-90 Recycing Fund 236 852,545 Air Qualm/Mont Fund 234 Bus Shelter 75,000 2384515442 40-01 AQMD Fund 238 0 Cannel Pro/Reserve Fund 400 Fred Waring Drive Widening Continuing 400-4399-433 40-01 Year 2010 Fund 400 9,011,884 Washington Street Medians Study 40,000 400-4353-433 40-01 Year 2010 Fund 400 Portola Ave el Whitewater Bridge(Design) 400,000 4004359433 40-01 Year 2010 Fund 400 58,425 Shadow Mountain Drive/Hwy 74 Traffic Signal 225,000 4004278433 40-01 Year 2010 Fund 400 25,000 Bus Stop Relocation Continuing 4004354433 40-01 Year 2010 Fund 400225,000 Redesign&Renovate LL&D 369,478 40043884 3 33 40-01 Year 2010 Fund 400 33,860 Fugitive Dust Control Measures 338,370 4004515433 40-01 Year 2010 Fund 400 38,370 Monterey Ave-Hovley W to Country 336,30 Club Dr.(MIC) 45,000 4004371433 40-01 Year 2010 Fund 400 Fled Waring at San Pasqua! 100,000 4004565422 40-01 Year 2010 Fund 400 45,000 Sewer Laterals Installations Continuing 4004598433 40-01 Year 2010 Fund 400 23,23723 23 Civic Center Well Site 1,305,000 4004874454 40-01 Year 2010 Fund 400 66,390 Visitor Center EqulpmentiFumlture 259,076400436743340-01 Year 2010 Fund 400 , 76 Lighting Retrofit Project , 25,953 400-4511-442 39-11 Year 2010 Fund 400 225,853 RESOLUTION NO. 05-47 CITY OF PALM DESERT Exhibit 3 CAPITAL IMPROVEMENT PROGRAM EXISTING PROJECTS IN FISCAL YEAR 2004-05 CONTINUED TO FY 2005-2006 PROJECT TITLE ESTIMATED ACCOUNT FUNDING FY 2004-OS PROJECT NUMBERS SOURCES to FY05-0e TOTAL FOR •SEE NOTE LIFE OF PROJECT Dralnane Facilities Fund 420 None CP Parks&Rec Facilities Fund 430 CC Bono Ball/Cris/Picnic 77,000 4304612454 40-01 Park&Rec Fac FD 430 77,000 CC Handball Courts 51,000 430-4635-454 40-01 Park&Rec Fac FD 430 51,000 Hiking Trail 281,000 430463645440-01 Park&Rec Fac FD 430 246,038 Teen Center 895,000 430-4637-454 40-01 Park&Rec Fac FD 430 895,000 CC Restrooms 125,000 4304674454 40-01 Park&Rec Fac FD 430 125,000 Amphitheater 100,000 430-4668-454 40-01 Park&Rec Fac FD 430 84,574 Art In Public Places Fund 430 AIPP Projects Continuing 436-4650-454 40-01 AIPP FO 436 343,000 CP Slanalizadon Fund 440 Traffic Signal Coordination 250,000 440-4594-422 40-01 Signalization FD 440 188,152 TOTAL EXISTING PROJECTS 24,746,565 ' NOTE APPROPRIATIONS AND/OR ENCUMBRANCES FOR REBUDGETICARRYOVER FROM FISCAL YEAR 2004-05 TO 2005.08 Continuing appropriations are amounts which have been appmpdated In FY 2004-05 and am not expected to be expended by June 30,2005 These funds ere primarily Sr capital budgets end specific programs that overlap fiscal years When authorized, continuing appropriation amounts are added to the new fiscal year budget amounts In order to track alt approved spending The exact amount of appropriations for carryover In each fund Indicated will be determined of the end of the fiscal year during the preparation of financial statements This amount will Include 1)purchase orders and contracts encumbered totals and 2)unencumbered balances as of June 30,2005 for appropriations approved by the City Council through the last meeting In June,2005 AMOUNT ARE SUBJECT TO CHANGE DUE TO PROJECTS THAT THE COUNCIL APPROVES PRIOR TO JUNE 30,2005 NON Above amounts are as of May 31,2005 I\1 RESOLUTION NO. 503 A RESOLUTION OF THE BOARD OF THE PALM DESERT REDEVELOPMENT AGENCY, PALM DESERT, CALIFORNIA, r ADOPTING A PROGRAM AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1, 2005, THROUGH JUNE 30, 2006 WHEREAS, the Board has received and considered the proposed Program and Financial Plan submitted by the Executive Director on June, 2005, and WHEREAS, after due notice, the Board held a public hearing on the proposed plan NOW, THEREFORE, BE IT RESOLVED by the Board of the Palm Desert Redevelopment Agency, Palm Desert, California, that. 1. The amounts shown on Exhibit 1, "Estimated Revenues," are hereby accepted as the Estimated Revenues for the 2005-2006 Fiscal Year for each fund and revenue source 2 The amounts shown on Exhibit 2, "Appropriations," are hereby appropriated to the departments and activities indicated. The Executive Director, or his duly appointed representative, will have the authority to approve intra- departmental budgeted line-item variations; additional appropriations or inter- departmental budget transfers will be specifically approved by further Redevelopment Board action during the 2005-2006 Fiscal Year as the need arises 3 The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital Projects," are hereby accepted as continuing appropriations from the 2004-2005 Fiscal Year The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2005. z 0 PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert Redevelopment Agency held on this 23rd day of June, 2005, by the following vote, to wit. AYES: BENSON, FERGUSON, KELLY, SPIEGEL, and CRITES NOES: NONE ABSENT: NONE ,� ABSTAIN: NONE ATTEST -Fci BUFO' , CHAIRMAN RA HELLS D KLASS , SECRE 1 RESOLUTION NO. 503 Th _i PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Adopted Projected Budget --1 CATEGORY I FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 I I Proiect Area 1 Fund 1 Reimbursements 177,207 - - - 2 Interest 301,892 400,000 175,000 175,000 3 Transfers In 20,134,874 700,000 700,000 - Total Protect Area 1 Fund 20,613,973 1,100,000 875,000 175,000 Project Area 2 Fund 1 Reimbursements 59,714 2 Interest 74,628 50,000 95,000 50,000 Total Protect Area 2 Fund 134,342 50,000 95,000 50,000 Protect Area Fund 1 Interest 24,848 - 35,000 35,000 2 Transfers In 5,001,754 185,000 185,000 - Total Protect Area 3 Fund 5,001,754 185,000 185,000 35,000 Project Area 4 Fund 1 Interest 176,176 - 150,000 150,000 2 Transfers In 1,192,901 186,000 186,000 - Total Project Area 4 Fund 1,369,077 186,000 336,000 150,000 I Debt Service 1 Fund 1 Tax Increment 33,192,856 33,435,860 35,422,000 37,242,713 2 Interest 177,973 697,000 350,000 350,000 3 Reimbursement fm COD/County 479,842 753,312 753,300 753,300 Total Debt Service 1 Fund 33,850,671 34,886,172 36,525,300 38,346,013 Debt Service 2 Fund' I Tax Increment 12,387,750 12,483,000 12,711,000 13,112,628 2 Interest 61,096 225,000 90,000 90,000 Total Debt Service 2 Fund 12,448,846 12,708,000 12,801,000 13,202,628 Debt Service 3 Fund. 1 Tax Increment 2,163,267 2,102,000 2,135,000 2,152,196 2 Interest 21,480 50,000 27,000 27,000 Total Debt Service 3 Fund 2,184,747 2,152,000 2,162,000 2,179,196 Debt Service 4 Fund 1 Tax Increment 8,250,907 8,269,000 8,975,000 9,257,610 2 Interest 22,032 35,000 35,000 35,000 I Total Debt Service 4 Fund 8,272,939 8,304,000 9,010,000 9,292,610 RESOLUTION NO. 503 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Adopted Projected Budget • CATEGORY I FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 Housing Fund 1 Transfers In 12,357,247 14,775,403 14,775,403 12,385,530 2 Reimbursements 299,693 636,300 3 Interest 184,078 314,800 150,000 Total Housing Fund 12,841,018 14,775,403 15,726,503 12,535,530 Housing Authority Fund. 1 Rent frn Apartments/Interest 4,762,955 5,326,033 4,686,459 4,673,623 2 Reimbursement 4,527 Total Housing Authority Fund 4,767,482 5,326,033 4,686,459 4,673,623 1 t RESOLUTION-NO. 503 - Exhibit PALMMDESERTiREDEVELOPMENT AGENCY APPROPRIATIONS FOR FISCAL YEAR 2005-2006 FUND NAME APPROPRIATIONS FY 2005-2006 REDEVELOPMENT AGENCY FUNDS Project Area#1 8,770,050 Project Area#2 551,400 Project Area#3 180,000 Project Area#4 236,000 Debt Service PJ Area#1 33,957,072 Debt Service PJ Area#2 11,975,183 Debt Service PJ Area#3 2,071,626 Debt Service PJ Area#4 8,989,849 Housing Set Aside 23,722,613 Total Redevelopment Agency Funds 90,453,793 • ; Council Benda °° h 1 III M I I Q ,' i Meeting cfE . uNE Z Zo_atc , T Iixa considered tin l erc ' 'Consent Calendar ',- , Resolutions t t • - (o.{flrht. i B Informational Mak) Public ,1 Other • . . 1 Itemr . . . c1iNwoi. .g a.pear n +J-L'u-%lab aa airz .tenda• ,. t'•t CONSIDERATION OF THE ADOPTION OF THE CITY { MANAGER'SAND-EXECUTIVE DIRECTOR'S PROPOSED FINANCIAL PLAN FOR FISCAL YEAR 2005-2006 , F'nanc I: c. .phcabie • • • t• il2ei11ti1 :'udget? „ 40.0.pii . . Required? 1 t . ApprovedflyDirector.o _inane: ' G' 1' ,Submttted'by: ( : t ' , g az 'l. 'D eParniiit .-,4 .,. e � ua •-_ 'F,Approvals:', ent Head: 0 : � ., o< 4 ,) , � _—~_ City- of Palm Desert :. �i ►c ' . .ousing Authority Age,_.la Request .trit ` -- - -- --------- -- - Meeting of --juu1- 23 zags 1 To be considered under: Consent Calendar _ Resolutions _ Ordinances New Business _ Old Business __ Informational Items _ Public Hearings X Other 2 Item Title (Please provide the wording that should appear as the item's title on the agenda) CONSIDERATION OF THE ADOPTION OF THE CITY . , MANAGER'S AND EXECUTIVE DIRECTOR'S PROPOSED FINANCIAL PLAN FOR FISCAL YEAR 2_0.05-2006 3. Financial: (Complete if applicable) (a) Account/Project# (b)Amount Requested (c) In the Current Budget: (d) Appropriation Required" Approved by Finance 4 Submitted by: ?awl 3, hSoni 5 Approvals. Department Head ACM/Redevelopment Executive Director 11 City of Pain, Desert %It '� �ti • R.D.A. Agenda Request ` °.. b .: o '• Meeting of J unle 23 2005 To be considered under: Consent Calendar Resolutions Ordinances New Business Old Business_ Informational Items Public Hearmgs S Other 2 Item Title (Please provide the wording that should appear as the item's title on the agenda) CONSIDERATION OF THE ADOPTION OF THE CITY — MANAGER'S AND EXECUTIVE DIRECTOR'S PROPOSED 3 Financial; (C—FINANCIAL PLAN FOR FISCAL YEAR 2005-2006 (a) Account/Project# (b) Amount Requested (c) In the Current Budget? (c) Appropriation Required? Approved by Director of Finance 4 Submitted by Pawl 6, b 1✓- 5 Approvals Department Head /i�Q�/ Executive Director a RESOLUTION NO. 503 - REDEVELOPMENT AGENCY Exhibit 3 CAPITAL IMPROVEMENT PROGRAM EXISTING PROJECTS IN FISCAL YEAR 2004-05 CONTINUED TO FY 2005-2006 PROJECT TITLE ESTIMATED ACCOUNT FUNDING FY 2004-05 PROJECT NUMBERS SOURCES to Ff05-08 TOTAL FOR •see NOTE lLIFE OF PROJECT Trust Fund Homme/Adams Park 600,000 880-0000-239 91-00 Trust Fund 880 324,553 RDA Protect Area#1 Fund 850 San Marino Parking Lot Improvements Continuing 850-4373-454 40-10 RDA PJ Area#1 8,000 Entrada El Paseo-12 Acre 8,211,899 850-4358-433 40-01 RDA PJ Area#1 2,029,471 Fred Waring Street Improvement 9,165,000 850-4384-033 40-01 RDA PJ Area#1 782,993 Palms to Pines East Glasser 1,400,000 850-4435-464 40-01 RDA PJ Area#1 1,425,000 Palms to Pines-Central 800,000 850-4364-033 40-01 RDA PJ Area#1 800,000 Perimeter Landscaping 96,634 850-4388-433-4001 RDA PJ Area#1 89,364 Catalina Rec Facility 1,409,000 850-4433-433 40-01 RDA PJ Area#1 100,000 COD Pool 461,062 850-4549-454 40-01 RDA PJ Area#1 461,062 RDA Project Area#2 Fund 851 Desert Willow Pads Continuing 851-4640-454 40-01 RDA PJ Area#2 25,000 DW Parking-For Condition of Approval/Lakes Continuing 851-4663-454 40-01 RDA PJ Area#2 678,972 Perimeter Landscaping 252,845 851-4388-433-4001 RDA PJ Area#2 241,845 CVWD Well Site Development-Desert Willow 2,097,364 851-4619-033 40-01 RDA PJ Area#2 1,324,749 RDA Project Area#3 Fund 853 Perimeter Landscaping 16,304 853-0388-433 40-01 RDA PJ Area#3 12,429 Corp Yard 75,000 853-4330-466 40-01 RDA PJ Area#3 75,000 RDA Project Area#4 Fund 854 Undergrounding Neighborhood 2,590,000 854-0256-464 40-01 RDA PJ Area#4 2,500,000 • - Fred Waring Street Improvement 2,000,000 854-4384-433 40-01 RDA PJ Area#4 2,000,000 Warner Trail Storm Drains 3,100,000 854-4547-03340-01 RDA PJ Area#4 250,000 l Property Acqulstion 5,675,000 854-0495-099 40-10 RDA PJ Area#4 5,675,000 Regional Park 7,250,000 854-0670-454 40-01 RDA PJ Area#4 7,853,724 RDA SR Housing Fund 870 - Palm Village Apartments 6,859,981 870-4349-033 40-01 Housing Fund 870 106,518 Country Club Estates 3,070,000 870-4480-064 40-01 Housing Fund 870 3,070,000 Property Acquisition Continuing 870-0495-464 40-01 Housing Fund 870 11,251,069 20 Acre Site Development Continuing 870-4495-464 40-01 Housing Fund 870 2,125,900 TOTAL EXISTING PROJECTS $43,210,649 • NOTE APPROPRIATIONS AND/OR ENCUMBRANCES FOR REBUDGETICARRYOVER FROM FISCAL YEAR 2004-05 TO 2005-06 Continuing appropriations are amounts which have been appropnated in FY 2004-05 and are not expected to be expended by June 30,2005 These funds are primanly for capital budgets and specific programs that overlap fiscal years When authorized, continuing appropriation amounts are added to the new fiscal year budget amounts in order to track all approved spending The exact amount of appmpnatlons for carryover in each fund indicated will be determined at the end of the fiscal year during the preparation of financial statements This amount will Include 1)purchase orders and contracts encumbered totals and 2)unencumbered balances as of June 30,2005 forappropnations approved by the Agency through the last meeting In June,2005 AMOUNT ARE SUBJECT TO CHANGE DUE TO PROJECTS THAT THE COUNCIL APPROVES PRIOR TO JUNE 30,2005 Note Above amounts are as of May 31,2005 RESOLUTION HA - 27 - �15 A RESOLUTION OF THE CITY COUNCIL OF THE HOUSING AUTHORITY OF PALM DESERT, CALIFORNIA, ADOPTING A Q PROGRAM AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1, 2005, THROUGH JUNE 30, 2006 WHEREAS, the Housing Authority has received and considered the proposed Program and Financial Plan submitted by the Executive Director on June, 2005; and z WHEREAS, after due notice, the Housing Authority held a public hearing on the proposed plan 0 NOW, THEREFORE, BE IT RESOLVED by the Palm Desert Housing Authority c Board of the City of Palm Desert, California, that. 1. The amounts shown on Exhibit 1, "Estimated Revenues," are hereby accepted as the Estimated Revenues for the 2005B2006 Fiscal Year for each fund and revenue source. 2 The amounts shown on Exhibit 2, "Appropriations," are hereby appropriated to the departments and activities indicated. The Executive Director, or his duly appointed representative, will have the authority to approve intra- departmental budgeted line item variations, additional appropriations or inter- departmental budget transfers will be specifically approved by further Housing Authority action during the 2005-2006 Fiscal Year as the need arises 3 The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital Projects," are hereby accepted as continuing appropriations from the 2004-05 Fiscal Year The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2005. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert and Housing Authority held on this 23rd day of June, 2005, by the following vote, to wit. AYES: BENSON, FERGUSON, KELLY, SPIEGEL, and CRITES NOES: NONE ABSENT: NONE ABSTAIN: NONE ATTEST BUFO'illy AIRMAN RACHELLE D. KLASSEN, SECRETARY 1 RES-®OUT a 'NO: H�� 2�7 ` ?g' � , � �� ' i, khi �� z �, �� S �r,� Ex tits • A^z:'xru #'^ u,.u$!hx4,M�aA aJr -..'y-{s�' f, �k ,> enS-�4r PALM DESERT�HOUSINGACI�THORETWO `PPROPRIATIONS c " hf aFORFIS AL.YE.R,20062006` ',r, Housing Authority 6,214,173 1bud961bud-exhl xlw Martinez, Gloria From: Gibson, Paul Sent: Tuesday, June 28, 2005 10 10 AM To: Martinez, Gloria Subject: Budget Documents Gloria For the RDA exhibit for expenditures I notice a typo for Debt service Project Area#3 should be 2,071,626 It has an extra 1 in it and reads 20,711,626 Do you want to fix it on your excel sheet that I sent You J'au(S. CJi6son i CITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT REQUEST CONSIDERATION OF THE ADOPTION OF THE CITY MANAGER'S AND EXECUTIVE DIRECTOR'S PROPOSED FINANCIAL PLAN FOR FISCAL YEAR 2005-2006 DATE JUNE 23, 2005 CONTENTS 1 Resolution No 05 -47(See item No 2, City Budget) 2 Resolution No 05 48(See item No 3, Appropriations Limit) 3 Resolution No 503 (See item No 4, Redevelopment Agency) 4 Resolution No HA-27(See item No 5, Housing Authority) 5 Resolution No 05 -49(See item No 6, Salary Resolution) 6 Out-of-State Travel Memo (See item No 7) 7 Best, Best & Krieger Letter and Richards, Watson & Gershon Letter Recommendation By Minute Motion 1 Convene the Redevelopment Agency and Housing Authority meeting to conduct a joint-public hearing on the proposed City, Agency and Housing Authority budgets, 2 Waive further reading and adopt Resolution No 05M7 , adopting a City program and financial plan for the Fiscal Year July 1, 2005, through June 30, 2006, 3 Adopt Resolution No 05-48, establishing the Appropriations Limit for the 2005- 2006 Fiscal Year, 4 Waive further reading and adopt Resolution No 503 adopting a Redevelopment Agency program and financial plan for the Fiscal Year July 1, 2005, through June 30, 2006, 5 Waive further reading and adopt Resolution No HA-27, adopting a Housing Authority program and financial plan for the Fiscal Year July 1, 2005, through June 30, 2006, 6 By Minute Motion, approved revised attorney services hourly rate for Best, Best & Krieger and Richards, Watson & Gershon as proposed by the two firms 7 Waive further reading and adopt Resolution No 05 49 , setting the salary schedule, salary ranges and allocated classifications 8 By Minute Motion approved Out-of-State Travel as listed in attached memo 9 Recess the Redevelopment Agency and Housing Authority meetings to the close of the City Council meeting The General Fund & Fire Fund Revenue are estimated at $49,193,192 and General Fund & Fire Fund Expenditures are estimated at $49,082,294 or an increase in fund balance of $110,898 S IttedrB Paul S Gibson, Director of Finance Approval. S Carlos L Ortega, oty Manager/RDA Executive Director BY RDA ON �o c93.O3- VERIFIED BY epic lam, Original on file with City Clorrh's Office CITY COUNCIL ACTION: APPROVED ✓ DENIED RECEIVED OTHER Orr:4rw6 BY HOUSG AUTH MEETING DATE (p ' ' 0O ON Co ' 'C AYES:ftpcn ,T5uslrl KeUb,:spt epaTl'riks NOES: a VERIFIED BY: /h"' '1 ABSENT: Nam ABSTAIN: N Original on file with CityClerk's Office VERIFIED BY:IlI Original on File 'with City Clerk's Office CITY OF PALM DESERT FINANCIAL PLAN FISCAL YEAR 2005-2006 Item 2 — RESOLUTION NO. 05- 47 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1, 2005 THROUGH JUNE 30, 2006. WHEREAS, the City Council has received and considered the proposed Program and Financial Plan submitted by the City Manager on June 23, 2005, and WHEREAS, after due notice, the City Council held a public hearing on the proposed plan NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that 1 The amounts shown on Exhibit 1, "Estimated Revenues", are hereby accepted as the Estimated Revenues for the 2005-06 Fiscal Year for each fund and revenue source 2 The amounts shown on Exhibit 2, "Appropriations" are hereby appropriated, to the departments and activities indicated The City Manager, or his duly appointed representative, will have the authority to approve antra-departmental budgeted line item variations, additional appropriations or inter-departmental budget transfers will be specifically approved by further City Council action during the 2005-06 fiscal year as the need arises 3 The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital Projects", are hereby accepted as continuing appropriations from the 2004-05 Fiscal Year The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2005 PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this 23th day of June, 2005, by the following vote, to wit AYES* NOES ABSENT ABSTAIN ATTEST RACHELLE KLASSEN, CITY CLERK BUFORD CRITES, MAYOR CITY OF PALM DESERT, CALIFORNIA RESOLUTION NO. 05-47 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Adopted Projected Budget CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 General Fund 1 Sales tax 15,138,424 14,700,000 15,900,000 17,515,000 2 Transient occupancy tax 7,609,173 7,350,000 7,400,000 7,600,000 3 Property tax 3,369,710 3,400,000 3,470,000 3,502,000 4 Interest 1,144,490 2,000,000 1,903,000 1,400,000 5 Transfers in 1,092,475 1,100,000 1,100,000 1,150,000 6 Franchises 2,417,856 2,350,000 2,475,000 2,575,000 7 State subventions(VLF) 2,085,628 2,798,000 2,798,000 2,860,000 8 Building&grading permits 1,053,904 932,500 1,054,925 1,300,000 9 Reimbursements 2,650,092 1,840,500 1,177,500 1,506,692 10 Business license tax 988,246 1,000,000 1,000,000 1,100,000 11 Timeshare mitigation fee 392,988 450,000 500,000 500,000 12 Plan check fees 786,486 570,000 570,000 602,500 13 Property transfer tax 870,415 450,000 600,000 450,000 14 Other revenues 267,338 670,000 670,000 670,000 Totals General Fund 39,867,225 39,611,000 40,618,425 42,731,192 Fire Tax Fund 1 Structural Fire Tax 2,426,679 2,900,000 2,900,000 2,900,000 2 Prop A Fire Tax 1,432,894 1,900,000 1,700,000 1,900,000 3 Reimbursements - 662,000 662000 662,000 4 Interfund Transfers In 726,605 1,100,000 1,100,000 1,000,000 TOTAL FIRE AND GENERAL FD 44,453,403 46,173,000 46,980,425 49,193,192 RESOLUTION NO. 05-47 ----\l PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Adopted Projected Budget CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 Gas Tax Fund 1 Gas Tax 834,570 880,000 862,500 880,000 2 Interest 5,375 15,000 7,500 15,000 Total Gas Tax 839,945 895,000 870,000 895,000 Traffic Safety Fund 1 Vehicle Fines 159,252 200,000 200,000 200,000 2 Interest 1,114 5,000 2,000 5,000 Total Traffic Safety Fund 160,366 205,000 202,000 205,000 Measure A Fund- 1 Sales Tax 2,260,912 2,275,000 2,300,000 2,343,250 2 Reimbursements 1,092,170 - - 1,000,000 3 Interest 60,652 70,000 82,300 48,600 Total Measure A Fund 3,413,734 2,345,000 2,382,300 3,391,850 Housing Mitigation Fund 1 Development Fee 232,209 30,000 150,000 30,000 2 Interest 1,561 2,500 1,750 2,500 Total Housing Mitigation Fund 233,770 32,500 151,750 32,500 CDBG Block Grant Fund 1 CDBG Block Grant 121,424 400,000 400,000 400,000 2 Reimbursements 88,330 80,000 25,000 3 Interest 5,250 7,300 5,000 Total CDBG Fund 215,004 400,000 487,300 430,000 Public Safety Grant Fund 1 Federal Grants - 32,000 12,000 15,000 2 State Grants 103,666 100,000 100,000 100,000 3 CityMatching Contnbution 2,814 6,400 6,400 1,500 4 Interest 765 1,000 1,000 1,000 Total Public Safety Fund 107,245 139,400 119,400 117,500 New Construction Tax Fund 1 Development Fee 477,694 200,000 400,000 300,000 2 Reimbursements - - 3 Interest 61,388 80,000 89,426 50,000 Total New Construction Fund 539,082 280,000 489,426 350,000 RESOLUTION NO. 05-47 , PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Adopted Projected Budget CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 Drainage Facility Fund • 1 Development Fee 212,188 50,000 350,000 50,000 2 Reimbursements - - 3 Interest 62,317 90,000 121,333 29,000 Total Drainage Facility Fund 274,505 140,000 471,333 79,000 Park&Recreation Fund 1 Development Fee 78,906 30,000 1,100,000 50,000 2 Reimbursements 3,500 - 3 Interest 26,952 2,000 40,456 18,400 Total Park&Recreation Fund 109,358 32,000 1,140,456 68,400 Signalization Fund 1 Development Fee 52,317 10,000 45,000 40,000 2 Reimbursements 100,163 - 3 Interest 13,393 1,000 7,901 4,300 Total Signalization Fund 165,873 11,000 52,901 44,300 Waste Recycling Fund 1 Waste Recycling Fee 548,544 500,000 550,000 550,000 2 Reimbursements 46,447 - 100,000 3 Interest 47,165 50,000 68,000 50,000 Total Waste Recycling Fund 642,156 550,000 718,000 600,000 Air Quality Management Fund' 1 Air Quality Fee 51,413 50,000 50,000 50,000 2 Reimbursements - 3 Interest 1,304 1,000 1,959 2,000 Total Air Quality Fund 52,717 51,000 51,959 52,000 City Wide Business Prom Fund 1 Business License-$1 Day Use Fee(COD) 48,630 50,000 50,000 50,000 2 Reimbursements - 3 Interest 503 1,000 820 1,000 Total Business Prom Fund 49,133 51,000 50,820 51,000 Art in Public Places Fund. 1 Development Fee 262,764 200,000 300,000 200,000 2 Reimbursements 200 3 Interest 21,514 15,000 26,000 15,000 Total AIPP Fund 284,478 215,000 326,000 215,000 AIPP Maintenace Fund 1 AIPP Transfers In - - 5,000 7,600 2 Reimbursements 3 Interest 3,735 - 4,500 3,000 Total AIPP Maint Fund 3,735 - 9,500 10,600 RESOLUTION NO. 05-47 ) PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Adopted Projected Budget CATEGORY I FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 Golf Course Maintllmprov Fund 1 Time Share Mitigation&Amenity Fees 1,874,908 300,000 332,000 332,306 2 Reimbursements 3 Interest 21,049 5,000 5,000 5,000 Total Golf Course Maint Fund 1,895,957 305,000 337,000 337,306 Retiree Health Fund 1 General Fund Contribution 4,650,000 418,000 418,000 418,000 2 Reimbursements 3 Interest 456,211 200,000 400,000 410,000 Total Retiree Health Fund 5,106,211 618,000 818,000 828,000 El Paseo Merchant Fund' 1 El Paseo Merchant Fee(Business License) 215,064 200,000 215,000 215,000 Total El Paseo Fund 215,064 200,000 215,000 215,000 2010 Capital Protect Reserve 1 State,Federal,CVAG Reimb 962,630 10,389,000 5,550,716 6,360,000 2 General Fund Transfer In 11,055,630 3 Interest 384,945 50,000 453,926 159,700 Total Capital Project Fund 12,403,205 10,439,000 6,004,642 6,519,700 Library Fund 1 General Fund Transfers In 69,462 100,000 104,049 320,000 2 Reimbursements 3 Interest Total Library Fund 69,462 100,000 104,049 320,000 Parkview Office Complex Fund 1 Rent/Leases of Buildings 851,763 826,500 826,500 888,000 2 State Reimbursements 3 Interest 0 8,400 8,400 4,132 Total Parkview Office Fund _ 851,763 834,900 834,900 892,132 Equipment Maint Fund 1 General Fund Transfer In 213,137 213,000 213,000 213,000 2 Reimbursements 3 Interest 34,633 - 45,000 Total Equipment Maint Fund 247,770 213,000 258,000 213,000 Desert Willow Golf Fund 1 Golf Course&Resturant Revenue 6,237,086 8,081,900 8,250,832 8,574,176 2 Reimbursements 3 Interest Total Desert Willow Fund 6,237,086 8,081,900 8,250,832 8,574,176 R Exhibit 2 - CITY OF PALM DESERT APPROPRIATIONS II FOR FISCAL YEAR 2005-2006 DEPARTMENT TITLE APPROPRIATIONS . FY 2005-2006 GENERAL FUND City Council 273,550 City Clerk 487,300 Elections - Legislative Advocacy 61,000 City Attorney 144,000 Legal Special Services 345,000 City Manager 743,500 Community Services 1,662,600 Finance 1,454,700 Independent Audit 70,000 Human Resources 689,500 General Services 403,750 Data Processing 1,046,400 Unemployment Insurance 5,000 Insurance 567,500 Interfund Transfers 1,581,000 Police Services 12,468,599 Animal Regulation 240,000 Nuisance Abatement - P W-St Light/Traffic Sfty 613,000 Development Services 799,800 Public Works-Admin 2,642,400 Public Works-Street Maint 1,929,600 PW-Street Resurfacing 1,300,000 PW-Curb & Gutter 200,000 PW-Cross Gutter 100,000 PW-Tie in Paving 100,000 PW-Stnpmg 150,000 PW-Corp Yard 64,500 PW-Equipment 253,000 PW-Public Bldg-Opr/Maint 553,300 PW-Portola Community Center 74,800 PW-Auto Fleet - NPDES-Storm Water Permit 50,000 Community Promotions 2,027,420 Marketing 970,968 Civic Art Committee - Visitors Information Center 586,150 Building & Safety 2,638,300 Building - Demolition - Code Enforcement - Business Support - Planning & Community Dev 911,400 Environmental Conservation PW- Park maintenance 1,225,600 PW- Civic Center Park 1,781,000 PW-Landscape Services 638,500 Outside Agency Funding 787,557 TOTAL GENERAL FUND 42,640,694 RESOLUTION NO. 05-47 Exhibit 2 - CITY OF PALM DEbcRT APPROPRIATIONS II FOR FISCAL YEAR 2005-2006 FUND NAME APPROPRIATIONS - FY 2005-2006 TRAFFIC SAFETY 205,000 GAS TAX 895,000 MEASURE A 5,769,000 HOUSING MITIGATION FEE 32,500 COMMUNITY DEVELOPMENT 480,000 PUBLIC SAFETY GRANTS 117,500 PROP AFIRE TAX 6,441,600 NEW CONST TAX - DRAINAGE FACILITY - PARK AND REC 365,000 SIGNALIZATION - WASTE RECYLCING FEES 595,600 AIR QUALITY MGMT 19,000 CITY WIDE BUSINESS PROM 51,000 PARK & RECREATION - 2010 PLAN RESERVES 9,655,000 DRAINAGE 300,000 LIBRARY 250,000 ART IN PUBLIC PLACES 762,800 MAINTENANCE OF ART 60,000 Enterprise Fund - Parkview Office Complx 775,290 Enterprise Fund - Desert Willow 8,697,793 Equipment Replacement Fund 125,000 GOLF COURSE IMPROVEMENTS 498,200 Retiree Health 250,000 RE OLUTION NO. 05-47 Exhibit 2 - CITYsOF=PALM,DESERT APPROPRIATIONS II 'fOR'FISCAL YEAR 2005-2006 FUND NAME APPROPRIATIONS FY 2005-2006 DEBT SERVICE FUNDS Debt Service- 83-1 - Debt Service -84-1 r 320,465 Debt Service-87-1 159,105 Debt Service - 92-1 7,037 Debt Service - 94-1 7,301 Debt Service - 94-2 120,533 Debt Service -94-3 111,098 Debt Service -CFD91-1 A 2,013,568 Debt Service-CFD98-1 247,884 Debt Service -01-1 200,580 P D Financing Auth-RDA 17,897,367 P D Financing Auth-City 3,019,773 TOTAL 21,084,938 SPECIAL ASSESSMENT FUNDS 271 El Paseo Merchants 215,000 LANDSCAPE & LIGHTING ZONES 349,785 277 BUSINESS IMPROVEMENT DISTRICT 170,548 TOTAL SPECIAL ASSESSMENT 735,333 \bud97\bud-exhi xlw RESOLUTION NO. 05-47 ) CITY OF PALM DESERT Exhibit 3 -- CAPITAL IMPROVEMENT PROGRAM EXISTING PROJECTS IN FISCAL YEAR 2004-05 CONTINUED TO FY 2005-2006 PROJECT TITLE ESTIMATED ACCOUNT FUNDING FY 2004-05 PROJECT NUMBERS SOURCES to FY05-06 - TOTAL FOR SEE NOTE LIFE OF PROJECT General Fund 110 Street Resurfacing Program Continuing 110-4311-433 33-20 General Fund 110 2,033,174 Measure A Fund 213 Monterey Ave/Freeway Loop 871,590 213-4389-433 40-01 Measure A Fund 213 396,173 Hwy 111 @ Desert Crossing/Toys'R"Us 408,022 213-4347-433 40-01 Measure A Fund 213 260,760 Portola/I.101nterchage ROW/Design 791,038 213-4351-433 40-01 Measure A Fund 213 763,832 Portola Ave @ Whitewater Bndge(Design) 300,000 213-4359-433 40-01 Measure A Fund 213 - Portola Street/Dinah Shore Expansion 359,368 213-4365-433 40-01 Measure A Fund 213 250,000 Monterey Median imp(Hovley&Country Club) 70,000 213-4371-433 40-01 Measure A Fund 213 60,230 Monterey Ave&Avenue 35 505,000 213-4378-433 40-01 Measure A Fund 213 505,000 Dinah Shore imp(Miriam to Key Largo Ave) 315,000 213-4561-433 40-01 Measure A Fund 213 315,000 New Construction Tax Fund 231 Corporation Yard Improvements 2,997,941 231-4330-413 40-01 New Const Tax FD 231 2,645,166 Civic Center Park Storage 100,000 231-4340-433 40-01 New Const Tax FD 231 100,000 Fire Station improvements(Town Center/ Portoia Stations) 84,000 231-4220-022 40-01 New Const Tax FD 231 84,000 Fire Station Expansion(Mesa View Fire Station No 67) 1,689,022 231-4624-433 40-01 New Const Tax FD 231 1,534,141 1 Drainage Fund 232 Portola Ave/Dinah Shore Extension 310,000 232-4365-433 40-01 Drainage Fund 232 309,821 Portola-Dinah Shore/Cook/Country Club 3,745,000 232-4375-433 40-01 Drainage Fund 232 3,391,168 Park 8 Rec Facilities Fund 233 Civic Center Amphitheater 2,610,000 233-4668-454 40-01 Park&Rec Fac FD 233 2,274,909 Traffic Signals Fund 234 Dinah Shore&Portoia Avenue 215,000 234-4561-422 40-01 Signalization FD 234 215,000 Portola&Gerald Ford 208,500 234-4263-422 40-01 Signalization FD 234 208,466 Portola Ave&Frank Sinatra Drive 208,500 234-4548-422 40-01 Signalization FD 234 208,500 Recycling Fund 236 Recycling program Continuing 236-4195-454 30-90 Recycling Fund 236 652,545 Air Quality Mont Fund 238 Bus Shelter 75,000 238-4515-442 40-01 AQMD Fund 238 0 Capital Pros Reserve Fund 400 Fred Wanng Drive Widening Continuing 400-4399-43340-01 Year 2010 Fund 400 5,011,884 Washington Street Medians Study 40,000 400-4353-433 40-01 Year 2010 Fund 400 40,000 Portola Ave @ Whitewater Bridge(Design) 400,000 400-4359-433 40-01 Year 2010 Fund 400 58,425 Shadow Mountain Drive/Hwy 74 Traffic Signal 225,000 400-4278-433 40-01 Year 2010 Fund 400 225,000 Bus Stop Relocation Continuing 400-4354-433 40-01 Year 2010 Fund 400 40,300 Redesign&Renovate LL&D 369,476 400-4388-433 40-01 Year 2010 Fund 400 333,860 Fugitive Dust Control Measures 338,370 400-4515-433 40-01 Year 2010 Fund 400 338,370 Monterey Ave-Hoviey W to Country Club Dr (MIC) 45,000 400-4371-433 40-01 Year 2010 Fund 400 45,000 Fred Waring at San Pasquel 100,000 400-4565-422 40-01 Year 2010 Fund 400 80,935 Sewer Laterals Installations Continuing 400-4598-433 40-01 Year 2010 Fund 400 23,723 Civic Center Well Site 1,305,000 400-4674-454 40-01 Year 2010 Fund 400 66,390 Visitor Center Equipment/Furniture 259,076 400-4367-433 40-01 Year 2010 Fund 400 259,076 Lighting Retrofit Project 25,953 400-4511-442 39-11 Year 2010 Fund 400 25,953 RESOLUTION NO. 05-47 CITY OF PALM DESERT Exhibit 3 CAPITAL IMPROVEMENT PROGRAM EXISTING PROJECTS IN FISCAL YEAR 2004-05 CONTINUED TO FY 2005-2006 PROJECT TITLE ESTIMATED ACCOUNT FUNDING FY 2004-05 A PROJECT NUMBERS SOURCES to FY05-06 TOTAL FOR •SEE NOTE LIFE OF PROJECT Drainage Facilities Fund 420 None CP Parks&Rec Facilities Fund 430 CC Bonce Ball/Crts/Picnic 77 000 430-4612-454 40-01 Park&Rec Fac FD 430 77,000 CC Handball Courts 51,000 430-4635-454 40-01 Park&Rec Fac FD 430 51,000 Hiking Trail 261,000 430-4636-454 40-01 Park&Rec Fac FD 430 246,038 Teen Center 895,000 430-4637-454 40-01 Park&Rec Fac FD 430 895,000 CC Restrooms 125,000 430-4674454 40-01 Park&Rec Fac FD 430 125,000 Amphitheater 100,000 430-4668-454 40-01 Park&Rec Fac FD 430 64,574 Art in Public Places Fund 436 AIPP Projects Continuing 436-4650-454 40-01 AIPP FD 436 343,000 CP Signalization Fund 440 Traffic Signal Coordination 250,000 440-4594422 40-01 Signalization FD 440 188,152 TOTAL EXISTING PROJECTS I I $24,746,565 * NOTE APPROPRIATIONS AND/OR ENCUMBRANCES FOR REBUDGET/CARRYOVER FROM FISCAL YEAR 2004-05 TO 2005-06 Continuing appropriations are amounts which have been appropriated in FY 2004-05 and are not expected to be expended by June 30,2005 These funds are unmanly for capital budgets and specific programs that overlap fiscal years When authonzed, continuing appropnation amounts are added to the new fiscal year budget amounts in order to track all approved spending The exact amount of appropriations for carryover in each fund indicated will be determined at the end of the fiscal year dung the preparation of financial statements This amount will include 1)purchase orders and contracts encumbered totals and 2)unencumbered balances as of June 30 2005 for appropriations approved by the City Council through the last meeting in June,2005 AMOUNT ARE SUBJECT TO CHANGE DUE TO PROJECTS THAT THE COUNCIL APPROVES PRIOR TO JUNE 30,2005 Note Above amounts are as of May 31,2005 CITY OF PALM DESERT APPROPRIATIONS LIMIT FISCAL YEAR 2005-2006 Item 3 — - Th RESOLUTION NO. 05-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR THE 2005-2006 FISCAL YEAR WHEREAS, the voters approved the Gann Spending Limitation Initiative (Proposition 4) on November 6, 1979, adding Article XIII B to the Constitution of the State of California to establish and define annual appropriation limits on state and local government entities, and WHEREAS, Chapter 120-5 of the Revenue and Taxation Code Section 7910 (which incorporates California Senate Bill 1352) provides for the implementation of Article XIII B by defining various terms used in this Article and prescribing procedures to be used in implementing specific provisions of the Article, jurisdiction of its appropriations limit, and WHEREAS, the required calculation to determine the Appropriations Limit for Fiscal Year 2005-2006, has been performed by the Finance Department based on available information and is on file with the Finance Department and available for public review, WHEREAS, finance staff will recalculate the Appropriations Limit for respective fiscal periods including Fiscal Year 2005-2006, as soon as information regarding the percentage changes in the local assessment roll due to additional local nonresidential new construction is made available by the Riverside County Assessor=s office, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the City of Palm Desert Appropriations Limit is hereby established as 71,859,793 for 2005-2006 Fiscal Year PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this 23 day of June, 2005, by the following vote, to wit AYES: NOES: ABSENT: ABSTAIN: BUFORD CRITES, MAYOR ATTEST RACHELLE KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA res-estapp04 wpd RESOLUTION NO. 05-48 CITY OF PALM DESERT FISCAL YEAR 2005-2006 APPROPRIATIONS LIMIT CALCULATION • Article XIII B of the California Constitution requires adoption of an annual appropnation limit The original base year limit was adopted in FY 1978-79 and has been adjusted annually for increase by a factor comprised of the percentage change in population combined with either the percentage change in California per capita personal Income or the percentage change in local assessment roll due to the addition of local nonresidential new construction The changes in the local assessment roll due to additional local nonresidential new construction for current and pnor penods have not been available from the County Assessor's office The November, 1988 voters approved Proposition R which increased the limit to$25,000,000 It expired in November, 1992 The FY 1993-94 limit was calculated with pnor years re-calculated to reflect the expiration of the $25,000,000 limit AMOUNT SOURCE A. 2004-05 APPROPRIATION LIMIT 63,182,648 PRIOR YEAR'S CALCULATION B ADJUSTMENT FACTORS 1 POPULATION % POPULATION%CHANGE 8 05 STATE DEPT OF FINANCE POPULATION CONVERTED TO RATIO (8 05+100)/100 1 0805 CALCULATED 2 INFLATION% USING % CHANGES IN CALIF PER CAPITA PERSONAL INCOME PER CAPITA %CHANGE 5 26 STATE DEPT OF FINANCE PER CAPITA CONVERTED TO RATIO (5 26+100y100 1 0526 CALCULATED 3 CALCULATION OF FACTOR FOR FY 05-06 1 1373 B1*B2 C 2005-06 APPROPRIATIONS LIMIT BEFORE ADJUSTMENTS 71,859,793 B3'A D OTHER ADJUSTMENTS 0 CALCULATED E 2005-2006 APPROPRIATIONS LIMIT 71,859,793 C+D II F APPROPRIATIONS SUBJECT TO LIMIT 34,145,714 CALCULATED G OVER/(UNDER)LIMIT 37,714,079 F-E i. I , I REDEVELOPMENT AGENCY FINANCIAL PLAN FISCAL YEAR 2005-2006 Item 4 • • RESOLUTION NO. 503 A RESOLUTION OF THE BOARD OF THE PALM DESERT REDEVELOPMENT AGENCY, PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1, 2005 THROUGH JUNE 30, 2006 WHEREAS, the Board has received and considered the proposed Program and Financial Plan submitted by the Executive Director on June , 2005, and WHEREAS, after due notice, the Board held a public hearing on the proposed plan NOW, THEREFORE, BE IT RESOLVED by the Board of the Palm Desert Redevelopment Agency, Palm Desert, California, that 1 The amounts shown on Exhibit 1, "Estimated Revenues," are hereby accepted as the Estimated Revenues for the 200562006 Fiscal Year for each fund and revenue source 2 The amounts shown on Exhibit 2, "Appropriations," are hereby appropriated to the departments and activities indicated The Executive Director, or his duly appointed representative, will have the authonty to approve antra-departmental budgeted line-item variations, additional appropriations or inter-departmental budget transfers will be specifically approved by further Redevelopment Board action during the 2005-2006 Fiscal Year as the need anses 3 The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital Projects," are hereby accepted as continuing appropnations from the 2004-2005 Fiscal Year The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2005 PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert Redevelopment Agency held on this 23 day of June, 2005, by the following vote, to wit AYES: NOES: ABSENT: ABSTAIN: BUFORD CRITES, MAYOR ATTEST RACHELLE KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA res-rdefinplan05O6 wpd RESOLUTION NO. 503 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Adopted Projected Budget . CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 Project Area 1 Fund 1 Reimbursements 177,207 - - - 2 Interest 301,892 400,000 175,000 175,000 3 Transfers In 20,134,874 700,000 700,000 - Total Protect Area 1 Fund 20,613,973 1,100,000 875,000 175,000 Prolect Area 2 Fund 1 Reimbursements 59,714 2 Interest 74,628 50,000 95,000 50,000 Total Protect Area 2 Fund 134,342 50,000 95,000 50,000 Project Area 3 Fund 1 Interest 24,848 - 35,000 35,000 2 Transfers In 5,001,754 185,000 185,000 - Total Protect Area 3 Fund 5,001,754 185,000 185,000 35,000 Project Area 4 Fund 1 Interest 176,176 - 150,000 150,000 2 Transfers In 1,192,901 186,000 186,000 - Total Protect Area 4 Fund 1,369,077 186,000 336,000 150,000 Debt Service 1 Fund 1 Tax Increment 33,192,856 33,435,860 35,422,000 37,242,713 2 Interest 177,973 697,000 350,000 350,000 3 Reimbursement fm COD/County 479,842 753,312 753,300 753,300 Total Debt Service 1 Fund 33,850,671 34,886,172 36,525,300 38,346,013 Debt Service 2 Fund. 1 Tax Increment 12,387,750 12,483,000 12,711,000 13,112,628 2 Interest 61,096 225,000 90,000 90,000 Total Debt Service 2 Fund 12,448,846 12,708,000 12,801,000 13,202,628 Debt Service 3 Fund 1 Tax Increment 2,163,267 2,102,000 2,135,000 2,152,196 2 Interest 21,480 50,000 27,000 27,000 Total Debt Service 3 Fund 2,184,747 2,152,000 2,162,000 2,179,196 Debt Service 4 Fund 1 Tax Increment 8,250,907 8,269,000 8,975,000 9,257,610 2 Interest 22,032 35,000 35,000 35,000 Total Debt Service 4 Fund 8,272,939 8,304,000 9,010,000 9,292,610 RESOLUTION NO. 503 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Adopted Projected Budget CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 Housing Fund 1 Transfers In 12,357,247 14,775,403 14,775,403 12,385,530 2 Reimbursements 299,693 636,300 3 Interest 184,078 314,800 150,000 Total Housing Fund 12,841,018 14,775,403 15,726,503 12,535,530 Housing Authority Fund 1 Rent fm Apartments/Interest 4,762,955 5,326,033 4,686,459 4,673,623 2 Reimbursement 4,527 Total Housing Authority Fund 4,767,482 5,326,033 4,686,459 4,673,623 RESOLUTION NO. 503 Exhibit 2 - PALM DESERT REDEVELOPMENT AGENCY APPROPRIATIONS -FOR FISCAL YEAR 2005-2006 FUND NAME APPROPRIATIONS Pi'2005-2006 REDEVELOPMENT AGENCY FUNDS Project Area#1 8,807,050 Project Area#2 551,400 Project Area #3 180,000 Project Area#4 236,000 Debt Service PJ Area #1 33,957,072 Debt Service PJ Area #2 11,975,183 Debt Service PJ Area #3 20,711,626 Debt Service PJ Area #4 8,989,849 Housing Set Aside 14,772,613 Total Redevelopment Agency Funds 100,180,793 RESOLUTION NO. 503 REDEVELOPMENT AGENCY Exhibit 3 CAPITAL IMPROVEMENT PROGRAM EXISTING PROJECTS IN FISCAL YEAR 2004-05 CONTINUED TO FY 2005-2006 PROJECT TITLE ESTIMATED ACCOUNT FUNDING FY 2004-05 • PROJECT NUMBERS SOURCES to FY05-06 TOTAL FOR - SEE NOTE LIFE OF PROJECT Trust Fund Homme/Adams Park 600,000 880-0000-239 91-00 Trust Fund 880 324,553 RDA Project Area#1 Fund 850 San Marino Parking Lot Improvements Continuing 850-4373-454 40-10 RDA PJ Area#1 8,000 Entrada El Paseo-12 Acre 8,211,899 850-4358-433 40-01 RDA PJ Area#1 2,029,471 Fred Waring Street Improvement 9,165,000 850-4384-43340-01 RDA PJ Area#1 782,993 Palms to Pines East Glasser 1,400,000 850-4435-464 40-01 RDA PJ Area#1 1,425,000 Palms to Pines-Central 800,000 850-4364-433 40-01 RDA PJ Area#1 800,000 Perimeter Landscaping 96,634 850-4388-433-4001 RDA PJ Area#1 89,364 Catalina Rec Facility 1,409,000 850-4433-433 40-01 RDA PJ Area#1 100,000 COD Pool 461,062 850-4549-454 40-01 RDA PJ Area#1 461,062 RDA Protect Area#2 Fund 851 Desert Willow Pads Continuing 851-4640-45440-01 RDA PJ Area#2 25,000 DW Parking•For Condition of Approval/Lakes Continuing 851-4663-454 40-01 RDA PJ Area#2 678,972 Perimeter Landscaping 252,845 851-4388-433-4001 RDA PJ Area#2 241,845 CVWD Well Site Development-Desert Willow 2,097,364 851-4619-433 40-01 RDA PJ Area#2 1,324,749 RDA Project Area#3 Fund 8555 Perimeter Landscaping 16,304 853-4388-433 40-01 ROA PJ Area#3 12,429 Corp Yard 75,000 853-4330-466 40-01 RDA PJ Area#3 75,000 RDA Protect Area#4 Fund 854 Undergrounding Neighborhood 2,500,000 854-4256-464 40-01 RDA PJ Area#4 2,500,000 Fred Waring Street Improvement 2,000,000 854-4384-433 40-01 RDA PJ Area#4 2,000,000 Warner Trail Storm Drains 3,100,000 854-4547-433 40-01 RDA PJ Area#4 250,000 Property Acquistion 5,675,000 854-4495-499 40-10 RDA PJ Area#4 5,675,000 Regional Park 7,250,000 854-4670-454 40-01 RDA PJ Area#4 7,853,724 RDA SR Housing Fund 870 Palm Village Apartments 6,859,981 870-4349-433 40-01 Housing Fund 870 108,518 Country Club Estates 3,070,000 870-4480-464 40-01 Housing Fund 870 3,070,000 Property Acquisition Continuing 870-4495-464 40-01 Housing Fund 870 11,251,069 20 Acre Site Development Continuing 870-4495-464 40-01 Housing Fund 870 2,125,900 TOTAL EXISTING PROJECTS $43,210,649 • NOTE APPROPRIATIONS AND/OR ENCUMBRANCES FOR REBUDGET/CARRYOVER FROM FISCAL YEAR 2004-05 TO 2005-06 Continuing appropriations are amounts which have been appropnated in FY 2004-05 and are not expected to be expended by June 30 2005 These funds are unmanly for capital budgets and specific programs that overlap fiscal years When authorized continuing appropnation amounts are added to the new fiscal year budget amounts in order to track all approved spending The exact amount of appropnations for canyover in each fund indicated will be determined at the end of the fiscal year during the preparation of financial statements This amount will include 1)purchase orders and contracts encumbered totals and 2)unencumbered balances as of June 30,2005 for appropnations approved by the Agency through the last meeting in June 2005 AMOUNT ARE SUBJECT TO CHANGE DUE TO PROJECTS THAT THE COUNCIL APPROVES PRIOR TO JUNE 30,2005 Note Above amounts are as of May 31,2005 PALM DESERT HOUSING AUTHORITY FINANCIAL PLAN FISCAL YEAR 2005-2006 Item 5 RESOLUTION HA - 27 A RESOLUTION OF THE CITY COUNCIL OF THE HOUSING AUTHORITY OF PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1, 2005 THROUGH JUNE 30, 2006 WHEREAS, the Housing Authonty has received and considered the proposed Program and Financial Plan submitted by the Executive Director on June, 2005, and WHEREAS, after due notice, the Housing Authonty held a public hearing on the proposed plan NOW, THEREFORE, BE IT RESOLVED by the Palm Desert Housing Authority Board of the City of Palm Desert, California, that 1 The amounts shown on Exhibit 1, "Estimated Revenues," are hereby accepted as the Estimated Revenues for the 2005-2006 Fiscal Year for each fund and revenue source 2 The amounts shown on Exhibit 2, "Appropriations," are hereby appropriated to the departments and activities indicated The Executive Director, or his duly appointed representative, will have the authority to approve intra-departmental budgeted line item vanations, additional appropriations or inter-departmental budget transfers will be specifically approved by further Housing Authonty action during the 2005-2006 Fiscal Year as the need arises 3 The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital Projects," are hereby accepted as continuing appropriations from the 2004-05 Fiscal Year The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2005 PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert and Housing Authority held on this 23 day of June, 2005, by the following vote, to wit AYES: NOES: ABSENT: ABSTAIN: BUFORD CRITES, MAYOR ATTEST RACHELLE KLASSEN,DEPUTY CITY CLERK CITY OF PALM DESERT, CALIFORNIA RESOLUTION NO. HA-27 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Adopted Projected Budget . CATEGORY 1 FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 Housing Fund 1 Transfers In 12,357,247 14,775,403 14,775,403 12,385,530 2 Reimbursements 299,693 636,300 3 Interest 184,078 314,800 150,000 Total Housing Fund 12,841,018 14,775,403 15,726,503 12,535,530 Housing Authority Fund 1 Rent fm Apartments/Interest 4,762,955 5,326,033 4,686,459 4,673,623 2 Reimbursement 4,527 Total Housing Authority Fund 4,767,482 5,326,033 4,686,459 4,673,623 RESOLUTION NO. HA-27 Exhibit 2 9 PALM DESERT HOUSING 1 THORITY APPROPRIATIONS FOR FISCAL YEAR 200532006 Housing Authority 6,214,173 \bud96\bud-exhi xlw CITY OF PALM DESERT SALARY RESOLUTION & SALARY SCHEDULE FISCAL YEAR 2005-2006 Item 6 RESOLUTION NO. 05- 49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDS RESOLUTION NO. 04-73, "EXHIBIT A" SALARY SCHEDULE, SALARY RANGES, AND ALLOCATED CLASSIFICATIONS FOR THE PERIOD OF JULY 1, 2005 THROUGH JUNE 30, 2006. WHEREAS, the City of Palm Desert has met and conferred in good faith with the Palm Desert Employees Organization (PDEO)in accordance with the Meyers-Milias-Brown Act and the City employer - employee relations Resolution No 81-89, and WHEREAS, the City of Palm Desert has reached agreement with the employees represented by the Palm Desert Employees Organization, for the period July 1, 2001 through June 30, 2006 WHEREAS,the modification to"EXHIBIT A"does not change the MOU/Agreement previously entered in between the Palm Desert Employees Organization and the City of Palm Desert NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM DESERT AS FOLLOWS SECTION I - SALARY SCHEDULE, RANGES & ALLOCATED CLASSIFICATIONS All employees shall be classified and shall receive compensation for services performed. This compensation shall be in accordance with the established salary schedule and salary ranges for their respective classification as shown below This schedule of allocated positions supersedes the schedule of allocated positions in the 2004/2005 approved budget The City of Palm Desert's Personnel System, Section 2.52 of the Palm Desert Municipal Code prescribes specific terms for appointment and tenure of all City employees. SALARY AUTHORIZED DEPTARTMENT/ACTIVITY CLASSIFICATIONS RANGES POSITIONS CITY MANAGER (5) City Manager 895 1 Assistant to the City Manager 820 1 Special Projects Administrator 775 1 Secretary to the City Manager 500 1 Sr Office Assistant —OR- 380 1 Office Assistant II 300 RESOLUTION NO. 05-49 - ' ery Resolution FINANCE (20) Finance (13) Director of Finance/City Treasurer 865 1 Assistant Finance Director 820 1 Deputy City Treasurer 760 1 Senior Financial Analyst 740 1 Management Analyst I — OR - 600 1 Accountant I 560 Accounting Technician II — OR - 560 5 Accounting Technician I 460 Administrative Secretary 440 1 Business License Technician 460 1 Sr Office Assistant - Business License 380 1 Data Processing (7) Director of Information Systems 855 1 Information Systems Analyst 560 1 GIS Technician 560 1 GIS Technician — Entry Level 480 1 Information Systems Technician 480 2 Office Assistant II — OR - 300 1 Office Assistant I 230 COMMUNITY SERVICES (29) Community Services (13) Assistant City Manager/Community Services 890 1 Director of Special Programs 820 1 Marketing Manager 730 1 Senior Management Analyst 740 2 Secretary to the City Council 500 1 Recycling Technician 460 1 Administrative Secretary 440 2 Senior Office Assistant 380 1 Main Lobby Receptionist 360 1 Office Assistant II — OR - 300 2 Office Assistant I 230 RESOLUTION NO. 05-49 - S ry Resolution (`, City Clerk (4) City Clerk 850 1 Deputy City Clerk 560 1 Records Technician 440 1 Office Assistant II — OR - 300 1 Office Assistant I 230 Human Resources (4) Interim Human Resources Director 60 1 Human Resources Manager 760 1 Human Resources Technician 460 1 Senior Office Assistant 380 1 Art in Public Places (3) Public Arts Manager 730 1 Public Arts Coordinator 560 1 Public Arts Technician 460 1 Visitor Information Center (5) Visitor Information Center Manager 730 1 Office Assistant II — OR - 300 4 Office Assistant I 230 DEVELOPMENT SERVICES (87) Development Services (5) Assistant City Manager/Development Services 890 1 Parks & Recreation Services Manager 820 1 Risk Manager 770 1 Senior Management Analyst 740 1 Administrative Secretary 440 1 RESOLUTION NO. 05-49 - 'ary Resolution Building Operations/Maintenance (4) Building Maintenance Supervisor 480 1 Maintenance Worker II — OR - 370 3 Maintenance Worker I — OR - 240 Custodian II — OR - 300 Custodian I 230 Public Works Administration (22) Director of Public Works 865 1 City Engineer 855 1 Engineering Manager 820 1 Transportation Engineer 775 1 Senior Engineer— OR - 770 1 Project Administrator 730 Senior Engineer/ City Surveyor 770 1 Project Administrator 730 1 Associate Transportation Planner 730 1 Assistant Engineer 720 1 Senior Public Works Inspector 640 1 Senior Engineer Technician — OR - 600 1 Engineering Technician II — OR - 470 Engineering Technician I 420 Management Analyst II — OR - 700 1 Management Analyst I 600 Public Works Inspector II - OR - 600 3 Public Works Inspector I 580 Engineering Technician II — OR— 470 1 Engineering Technician I 420 Traffic Signal Specialist— OR - 640 1 Traffic Signal Technician II 470 Capital Improvement Projects Technician 440 1 Administrative Secretary 440 1 Sr Office Assistant 380 1 Office Assistant II — OR - 300 2 Office Assistant I 230 Public Works Streets Maintenance (16) Maintenance Services Manager 780 1 Streets Maintenance Supervisor 620 1 Mechanic II 460 1 Senior Maintenance Worker 420 2 RESOLUTION NO. 05-49 - e -'ry Resolution Equipment Operator II 420 1 Equipment Operator I 400 3 Maintenance Worker II - OR - 370 6 Maintenance Worker I 240 Sr Office Assistant 380 1 Public Works Civic Center Maintenance (5) Parks Maintenance Supervisor 620 1 Senior Maintenance Worker 420 1 Maintenance Worker II -OR- 370 3 Maintenance Worker I 240 Landscape Services (6) Landscape Manager 770 1 Landscape Specialist 620 1 Landscape Inspector II 560 1 Landscape Inspector I 480 3 Building & Safety (22) Administration (5) Director of Building & Safety 855 1 Deputy Building Official 775 1 Administrative Secretary 440 1 Building and Safety Technician 420 1 Office Assistant II - OR - 300 1 Office Assistant I 230 Plan Check (3) Sr Plans Examiner 680 1 Building Permit Specialist II — OR - 560 2 Building Permit Specialist 420 Building Inspection (8) Building Inspection Manager 725 1 Senior Building Inspector 640 2 Building Inspector II - OR - 560 5 Building Inspector I 480 RESOLUTION NO. 05-49 - ary Resolution - Code Inspection (6) Code Compliance Manager 710 1 Senior Code Compliance Officer 640 1 Code Compliance Officer II - OR - 560 3 Code Compliance Officer I 480 Code Compliance Technician 420 1 Planning & Community Development (7) Director of Community Development 865 1 Planning Manager 820 1 Associate Planner— OR - 730 3 Assistant Planner 680 Administrative Secretary 440 1 Senior Office Assistant 380 1 REDEVELOPMENT AGENCY (12) Assistant City Manager/RDA/Housing 890 1 Director of Redevelopment & Housing 865 1 Redevelopment Manager 800 1 Redevelopment & Housing Finance Manager 775 1 Economic Development Manager 775 1 Senior Management Analyst 740 1 Economic Development Technician II — OR - 560 1 Economic Development Technician I 480 Secretary to the Executive Director 500 1 Redevelopment Finance Technician 460 1 Accountant II — OR - 620 1 Accountant I 560 Senior Office Assistant 380 1 Office Assistant II - OR - 300 1 Office Assistant I 230 RESOLUTION NO. 05-49 - S Ty Resolution HOUSING (7) Housing Authority Administrator 775 1 Project Administrator 730 1 Management Analyst II — OR - 700 1 Management Analyst I 600 Project Coordinator 620 2 Housing Programs Technician 460 2 TOTAL AUTHORIZED REGULAR FULL TIME POSITIONS 162 CITY COUNCIL MEMBERS 999 5 RESOLUTION NO. 05-49 - t uy Resolution SECTION II - EXEMPT PERSONNEL The following positions are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Sections 2 52 250. Among other things, these positions require spending numerous extra hours at meetings, conferences and work and are designated Group A Group A: City Manager Assistant City Manager Community Services Assistant City Manager Development Services Assistant City Manager Redevelopment/Housing Authority/Economic Development City Clerk City Engineer Director of Building & Safety Director of Community Development Director of Finance/City Treasurer Director of Information Systems Director of Public Works Director of Redevelopment and Housing Director of Special Programs The following positions are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Sections 2 52 250 Among other things,these positions require spending occasional extra hours at meetings, conferences and work and are designated Group B. Group B: Assistant to the City Manager Human Resources Manager Assistant Finance Director Marketing Manager Assistant Engineer Landscape Manager Assistant Planner Management Analyst I/II Associate Engineer Maintenance Services Manager Associate Planner Parks Maintenance Supervisor Associate Transportation Planner Parks & Recreation Services Building Inspector Manager Manager Code Compliance Manager *Planning Manager Deputy City Treasurer Project Administrator Deputy City Clerk Public Arts Coordinator Economic Development Manager Public Arts Manager Engineenng Manager RDA & Housing Finance Mgr Housing Authority Administrator Redevelopment Manager RESOLUTION NO. 05-49 - S Ty Resolution I i Risk Manager Senior Management Analyst Secretary to the City Council Special Projects Administrator Secretary to the City Manager Streets Maintenance Supervisor Secretary to the Executive Director Supervising Plans Examiner ' Senior Engineer Transportation Engineer Senior Engineer/City Surveyor Visitor Information Center Mgr Senior Transportation Engineer (* The incumbent was onginally classified in Group A and per qualification in Resolution 81- 98, shall continue to receive Group A benefits) SECTION III - ANNUAL PHYSICALS The following annual medical examinations are provided as set forth in the Personnel Ordinance (Section 2 52 450 D) Assistant City Manager Community Services Assistant City Manager Development Services Assistant City Manager Redevelopment/Housing Authority/Economic Development City Clerk City Engineer City Manager Council Members Director of Building & Safety Director of Community Development Director of Finance/City Treasurer Director of Information Systems Director of Public Works Director of Redevelopment & Housing Director of Special Programs SECTION IV - MILEAGE REIMBURSEMENT The mileage reimbursement rate to employees required to use their personal car on City business shall be set by Council and conform to current Internal Revenue Service guidelines SECTION V - OTHER COMPENSATION While this resolution establishes the ranges and gross salary for certain positions in the classified service for the City of Palm Desert, there are other benefits both tangible and intangible that are not addressed in this document. Unless referenced otherwise, all benefits in place on July 1, 2005, will continue as constituted. RESOLUTION NO. 05-49 - 'ary Resolution SECTION VI This resolution is effective upon adoption The provisions relating to salary and other compensation shall be effective and where applicable, accrue on, and from July 1, 2005 PASSED, APPROVED AND ADOPTED by the Palm Desert City Council this day of June, 2005 by the following vote, to wit AYES NOES ABSENT ABSTAIN ATTEST BUFORD CRITES, MAYOR APPROVED' RACHELLE KLASSEN, CITY CLERK CITY OF PALM DESERT CITY OF PALM DESERT FISCAL YEAR 2005-2006 OUT OF STATE TRAVEL Item 7 CITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT To: Honorable Mayor and Members of the City Council From: Paul S Gibson, Director of Finance/City Treasurer Date: June 7, 2005 Subject: OUT OF STATE TRAVEL IN FY 2005-2006 BUDGET The FY 2005/2006 budget, as presented, includes out-of-state travel for the departments listed below The trips are for attendance at national conferences of professional organizations of which the City or department head is a member Department Organization Destination Attendee City Council National League Washington, D C Council (Trips for hearings) ICSC Las Vegas, NV Council US Mayors Conf Washington, D C Mayor F Aspen Accord Sweden Council Sister Cities(50`h) Gisbome,New Zealand Mayor International Sister _Spokane, WA Council Community Services National League Washington, DC ACM and Sr Mgmt Analyst National League Charlotte, NC ACM and Sr Mgmt Analyst IFEA San Antonio, TX Sr Management Analyst Nat'l Community Texas Sr Management Analyst Development Assn Aspen Accord Sweden Director Sister City-Intl Mexico Members of Sister City & City Council Members Sister City Conf Spokane, WA Members of Sister City Development APWA Minneapolis, MN Director Services/Public ICMA Minneapolis, MN ACM Works ITE Kalispell, MT Transportation Engineer NCUTCD/TRB Arlington, VA City Engineer NCUTCD/TRB Kansas City, MO City Engineer CLSA Lake Tahoe, NV Senior Engineer ISA Pittsburgh, PA Landscape Manager Autodesk Las Vegas, NV Engineenng Technician IIA Tampa Bay, FL Landscape Manager ITE Melbourne, Australia City Engineer NRPA San Antonio, Texas Parks Rec Svc Manager NRPA AQ Austin, Texas Parks Rec Svc Manager Risk Manager AlHce Chicago, IL Risk Manager Redevelopment ICSC Las Vegas, NV ACM/Director/Manager Finance HUG Conference Lake Buena Vista, FL Director and IS Manager GIOA Las Vegas, NV Director and Dep Treasurer Building & Safety ICC (ABM) Detroit, MI i Director HUG Conference Lake Buena Vista, FL I Director IAPMO (ABM) Albuquerque, NM Bldg Inspection Mgr City Manager ICMA Minneapolis, MN City Manager Aspen Accord Sweden City Manager AIPP AAPAC Milwaukee, WI Public Art Coordinator BEST BEST 8- KRIEGER LLP a califorma limited liability partnership including professional corporations RIVERSIDE LAWYERS SAN DIEGO (951) 686-1450 74-760 HIGHWAY 111, SUITE 200 (619) 525-1300 ONTARIO INDIAN WELLS, CALIFORNIA 92210 ORANGE COUNTY (909) 989-8584 (760) 568-2611 (760) 340-6698 FAX (949) 263-2600 BBKLAW COM SACRAMENTO (916) 325-4000 David J Erwin (760) 837-1607 David Erwin@bbklaw corn May 10, 2005 Council Member Robert A Spiegel City of Palm Desert 73-510 Fred Wanng Dnve Palm Desert, CA 92260 Re City Attorney Hourly Rates Dear Robert I am enclosing a memo which shows our current rates as well as new rate information effective July 1, 2005 If you have questions regarding same, please do not hesitate to call me Sincerely, David J Erwin of BEST BEST & KRIEGER LLP DJE alr encl this letter was sent to Mayor Cntes, Jim Ferguson, Jean Benson, Richard Kelly and Robert Spiegel RMPUB\DIE\252225 I MEMORANDUM To: Mayor Buford Cntes Jim Ferguson, Council Member Jean M Benson, Council Member Richard S Kelly, Council Member Robert A Spiegel, Council Member FROM: David J Erwin DATE: Apnl 22, 2005 RE: City Attorney Hourly Rates The rate structure for our services (other than the retainer)has not changed for a considerable period of time Thecurrent hourly rate and the date of commencement is as follows Partners $175 10/31/00 Associates $150 10/31/00 Paralegals $ 90 10/31/00 Our request is that the rate be approved effective at an appropnate date as follows Partners $195 7/1/05 Associates $160 7/1/05 Paralegals $110 7/1/05 I would not anticipate that this increase would impact or change the proposed budget I will be happy to discuss with you further at a convenient time cc Carlos Ortega RMPUB\DJE\251234 I I:M RICHARDS I WATSON I GERSHON '\CC! ATTORNEYS AT LAW—A PROFESSIONAL CORPORATION 355 South Grand Avenue,Loth Floor,Los Angeles,California goo71-3tot Telephone 213 626 B4B4 Facsimile 213 626 0078 wstrautsl=®rwslaw corn June 14, LOOS Mr Carlos L Ortega Executive Director Palm Desert Redevelopment Agency 73-510 Fred Waring Drive Palm Desert, CA 92260 Dear Mr Ortega This is to advise that effective July 1, 2005, we propose to modify our composite hourly rate for legal services under our Agreement for Legal Services to $190 per hour for all attorneys The rate for paralegals and legal assistants would remain at $95 per hour For litigation related services, we would continue to charge the firm's then current hourly rates, less a discount of 15 percent Bond counsel and disclosure counsel services would continue to be charged at a flat fee, which would be customary among firms performing the same service, as determined by the Executive Director or City Manager, as the case may be All other terms of the Agreement would remain the same If you have any questions regarding this matter, please do not hesitate to contact me Ve truly yours, William L tr usz P6402-0001\825836v1 doc CuttetiT A-Sr6 =Sl4#'6, 73 ED CITY CLERKS OFFICE c PALM DESERT. CA c 2005 JUN 20 PM I: 2 I v_ M PROOF OF PUBLICATION This is space for County Clerk's Filing Stamp 0 (2015.5.C.C.P) STATE OF CALIFORNIA County of Riverside I am a citizen of the United States and a resident of Proof of Publication of the County aforesaid, 1 am over the age of eighteen --------- -------------- years,and not a party to or interested in the above-entitled matter I am the principal clerk of a printer of the,DESERT SUN PUBLISHING No 2205 LEGAL,NOTICE COMPANY a newspaper of general circulation, CITY OFPAI2M'�DESERT PUBLICI HEEARING REPATIVE printed and published in the city of Palm Springs, 'TO CmsMANAGER;SI County of Riverside,and which newspaper has been PROPOSEU'BUDGET adjudged a newspaper ofgeneral circulation bythe NOTICE IS HEREBY GIVEN,thatha Public Hearingq will be helddbefore the.;Palm iDesertcCitygCouncil Superior Court of the County of Riverside,State of to consld'ar,'the adoption of th`e.LCty'IWdgetifor the Fiscal-Year 2005-2006, commencing July 1, California under the date of March 24, 1988.Case 2005 Number 191236;that the notice,of which the SAID PUBLIC HEARING will be held an Thurs- day,copy(set in type smaller June 23, 2005, at 400,p m in,the Council annexed is a printed yP Chamber of the Palm Desert'Civic Center,173-510 than non panel,has been published in each regular Fred Waring Drive, Palm,Desert Allxcrtizens are Invited to present oral or„written comments,rela- and entire issue of said newspaper and not in any five to the proposed budget7Any,cakensuneble to supplement thereof on the following dates,to wit attend Clerk priorytouthe Public EITIS H wing entsi t0"ihe"Clty June 9'",2005 Copies of the budget w ntay'be reviewed at the Cthiv- Center Monday through Friday between e hours of 8 00 a m and 5 DO p m , — — ------------ The proposed budget expenditures are as follows I — --All in the year 2005 I certify(or declare)under penalty of perjury that the foregoing is true and correct All FUNDS eUOGET„Aka,ROPRIATIONS Fraical2Yiir 2005 2006 • SERVICES AMOUNT ,PERCENT Dated at Palm Springs,California this----15'a---day General Governmem 12306807 - 61531 Pubic Salary 20 502,999 10 7% Public Works 7'937i933 a 1% i of---- -- 1 e----------------,2005 Naula9 Economic a Comm Dev 17097'431 89% Parks a Recr,ai,on 12342,V93 - 5 4% Debi Service 52 331 B02 27 3% Cap,rai imMmemeni Pmecis 33101 600 112% 0 e Tota Fo unds Funos 35 SOO 982 000%, TotalresMI Fun Oa 191 839552 't00 0% 181% • a Proof of Publication CITY OFLE PALMK ESERTLASSEN, CALIFORNIAC DATE May 18, 2005 Pub June 9, 2005 Legal Notice - Public Heannr "-oposed Budget Fiscal Year 2005-200f - Page 1 of 1 Martinez, Gloria From. Flake, Debbie [DFLAKE@palmspn gannett corn] Sent: Wednesday, May 18, 2005 8 25 AM To• Martinez, Gloria Subject RE Legal Notice - Public Hearing Proposed Budget Fiscal Year 2005-2006 Thank you Gloria, De6the Tfake Original Message From: gmartinez@ci.palm-desert.ca.us [mailto•gmartmez@a palm-desert.ca.us] Sent: Wednesday, May 18, 2005 8:16 AM To: debbie@thedesertsun.com Cc: rklassen@ci.palm-desert.ca.us Subject: Legal Notice - Public Hearing Proposed Budget Fiscal Year 2005-2006 PLEASE PUBLISH THE FOLLOWING PUBLIC HEARING Public Hearing Relative to City Manager's Proposed Budget -Fiscal Year 2005-2006 ONE TIME IN THE DESERT SUN Thursday, June 9,2005 «PH -Proposed Budget 2005-06 doc>> THANK YOU, DEBBIEIIII W Cgtona 9Kartrnez 73-510 Fred Waring Dnve Palm Desert, California 92260 (760) 346-0611 Ext 354 gmartinez@ci palm-desert ca us 5/18/2005 LEGAL NOTICE CITY OF PALM DESERT PUBLIC HEARING RELATIVE TO CITY MANAGER'S PROPOSED BUDGET NOTICE IS HEREBY GIVEN that a Public Hearing will be held before the Palm Desert City Council to consider the adoption of the City Budget for the Fiscal Year 2005-2006, commencing July 1, 2005 SAID PUBLIC HEARING will be held on Thursday, June 23, 2005, at 4:00 p.m. in the Council Chamber of the Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert All citizens are invited to present oral or written comments relative to the proposed budget Any citizen unable to attend may submit written comments to the City Clerk prior to the Public Hearing Copies of the budget may be reviewed at the Civic Center, Monday through Friday between the hours of 8 00 a m and 5 00 p m The proposed budget expenditures are as follows Ali FUNDS BUDGET-APPROPRIATIONS Fiscal Year 2005-2006 SERVICES AMOUNT PERCENT General Government 12,366,807 6 5% Public Safety 20,562,999 10 7% Public Works 7,937,933 4 1% Housing, Economic& Comm Dev 17,097,401 8 9% Parks & Recreation 12,342,893 6 4% Debt Service 52,331,802 27 3% Capital Improvement Projects 33,101,600 17 3% Transfers To Other Funds 35,839,552 18 7% Total All Funds 191,580,987 100.0% SRAC CITY OF PALM DESERT, CALIFORNIA DATE May 18, 2005 Martinez, Gloria From. Klassen, Rachelle Sent: Monday, May 16, 2005436 PM To: Martinez, Glona Subject: FW Legal Notice-Proposed Budget 2005-2006 Docl doc ere's the Notice of Public Hearing for the Budget, which is scheduled for adoption at the City Council, RDA, and Housing Authority Meetings of June 23, 2005 Therefore, I don't think we have to advertise before June 9, and then only one time I think we should also shrink this notice down and post on the Chamber Case on June 9 too Thanks ' • Rachelle Original Message From Gibson, Paul Sent. Monday, May 16, 2005 4 29 PM To. Klassen, Rachelle Subject Legal Notice -Proposed Budget 2005-2006 1 Table ®p Content • 1 Personnel Changes :is Ai.APII i.;.11k .1 ..oct"-ct` stov:: Police/Sheriff Department �Er . ••,tip,400"O ." 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''E m GOWH Cn ao l„ O m;EbaY 1aTmm Mr'�` a'__;` ooao m i-t' oo 'IF," m ~ mml 'rnv fm warnawv+rna�� NNa" g3333 0ai €� v33 33 ° do0- g 1C c cgggggg G C c c C n E m w w J 0 0 Z a .0 o a a v_a o o o El a E,E n o a n¢ ¢¢ ¢ ¢ ¢ 3 U inn n'n ,0 0 °700.2 C N h C x m w ° ° °,t0 999o.c c o"-_`n o 0 0 0 0 0 0 0 0 a w L o,a o o 1 o❑ 0 a 11 0 0 1G W c O Kmmmmrbmom MOjr.Sxa a a a a a¢a cc cc mm ZU 0U1iaa aaz ¢ Yt a2 UOOR a o i `a a a F, liE City of Palm Desert • Fiscal Year 2005/2006 Personnel Change requests Division/Department Development Services/Public Works Department Request From To Reclassification Building Maintenance Building Maintenance Supervisor Coordinator— Grade 420 — Grade 480 Fiscal impact of salary Benefits (Approximate) $4,000 $800 City Manager Recommendation• Approve with the restructuring of the Building Maintenance/ Custodian section in conjunction with the request to reclassify the custodial staff and enter into a contract for custodial services Department Justification Summary • City facilities are aging therefore a comprehensive facilities maintenance program is needed to avoid decay and more costly rehabilitation in the • future • The City does not currently employee any building maintenance workers, therefore, many minor repairs are either contracted out at high cost or deferred due to time/cost pressures • In the area of facilities maintenance it is more economical to perform routine repairs and maintenance with city staff as opposed to private contractors • Conversely, custodial services are an area wherein it is more economical to receive services from contracted agencies • A single position is required to coordinate all facilities maintenance and cleaning issues and to monitor a preventative maintenance plan The incumbent possesses the required skills and experience to fill this role • This request is directly connected to the request to reclassify the existing custodial positions to Maintenance Workers (Building) This will allow for the advancement of the incumbents to the level of Building Maintenance Workers upon demonstrated proficiency in the required areas • Page 1-1 City of Palm Desert Fiscal Year 2005/2006 Personnel Change requests Division/Department: Development Services/Public Works Department Request From: To: Reclassification Custodian I/II — Grade Maintenance Worker I/II — Grade 230/300 240/370 Fiscal impact of salary: Benefits (Approximate). Variable (Maximum $5,000) Variable City Manager Recommendation• Approve with the restructuring of the Building Maintenance/ Custodian section in conjunction with the request to reclassify the Building Maintenance Coordinator and enter into a contract for custodial services. Department Justification Summary. • City facilities are aging and without a comprehensive facilities maintenance program they will decay and require more costly rehabilitation in the future. O • Many minor repairs are either not being performed or are being contracted out without satisfactory results due to a lack of adequate staff. • In the area of facilities maintenance it is more economical to perform routine repairs and maintenance with city staff as opposed to private contractors. • Conversely, custodial services are an area wherein it is more economical to receive services from contracted agencies. • A single position is required to coordinate all facilities maintenance and cleaning issues and to monitor a preventative maintenance plan. The incumbent possesses the required skills and experience to fill this role • This request is directly connected to the request to reclassify the existing Building Maintenance Coordinator to Building Maintenance Supervisor. • This will allow for the advancement of the incumbents to the level of Building Maintenance Workers upon demonstrated proficiency in the required areas. O Page 1-2 4�� ••.ark , CITY OF PALM DESERT i nogt f reji DEVELOPMENT SERVICES bta Acme)a INTEROFFICE MEMORANDUM To Carlos L Ortega, City Manager From Homer Croy, Assistant City Manager for Development Services Date. March 9, 2005 •A neahi Subject WHITE PAPER REQUEST- Building Operation/Maintenance ISSUE Building Operations/Maintenance is currently assigned to and managed by the Street Maintenance Division of the Public Works Department This operation needs to be restructured and modified to include a long-term building operation and maintenance program • There is a need to reorganize and restructure the Building Operations/Maintenance Division to serve under the Development Services Division With an increase of public streets over the next five years or more, the City of Palm Desert's street maintenance program needs to be considered as a separate operation Therefore, the Building Operations/Maintenance operation needs to be transferred back to Development Services. This operation also needs to be reorganized and restructured to develop a program that will address building repair requests from the Civic Center, Portola Community Center, Corporation Yard, Visitors Information Center, and the Historic Fire Station There are other City-owned buildings that are maintained by tenants via contracts that are not employed by the City of Palm Desert. An active program needs to be created to monitor and ensure that the integrity of the City-owned buildings are being maintained at acceptable City standards. There currently is a lack of proper response to maintenance and repair needs, which has lead to increased costs and unnecessary downtime to make major repairs at a much higher cost compared to routine maintenance over time. In an effort to avoid these problems in the future, the City of Palm Desert needs to have a more hands-on approach and involvement in the repair and maintenance of City buildings As the City of Palm Desert grows, additions of new buildings, and existing buildings age, there is a need to create an ongoing preventative maintenance program that will require scheduled building inspections and follow-ups to prevent more costly problems • There is also a need to reorganize the division via reclassifications of current positions and outsourcing for custodian services Reclassification of the Building Maintenance Coordinator to Building Maintenance Manager will be expanded to include all building maintenance and repair responsibilities that are currently divided into other departments and divisions (i e. maintenance contract4viRiarkview, Portola Community Center, and White Paper Request—Building Operation/Maintenance Page 2 of 3 _ March 9, 2005 the Visitors Center). All the three custodian positions need to be reclassified to C' Maintenance Worker I/II. The custodian staff will be trained to include building maintenance duties as part of their current assigned duties When approved by the Manager, these current custodian positions will be reclassified. This change will not diminish the custodian services that they currently perform. At a time during this budget year, the outsourcing of the custodian duties will become necessary as these staff members crossover to building maintenance tasks. Retraining the custodian staff to conduct Maintenance Worker duties would greatly benefit the City in the following ways. • Increased service to all departments • Increased accountability and quality of building maintenance • Increased cost savings from excessive costs associated with repeated contract services for minor repairs such as plumbing, drain opening, air conditioning, electrical repair, and building pest control • Improved quality of all City-owned buildings through a single maintenance program For example, many times contractors are called on to respond to the same problems repeatedly such as drain opening (stopped-up sinks, toilets, drinking fountains) The repairs would take just a few minutes, and the City is charged a hefty minimum per o occurrence. These minimums are a vast majority of the types of charges that can be avoided by creating a maintenance team Additionally it would be possible to respond to other areas of repair needs that exist at park facilities and other City-owned buildings at this time. Also important would be the opportunity to create a preventative maintenance program that could save the City funds on an annual basis BACKGROUND Presently there is only one position, Building Maintenance Coordinator, to provide most of the daytime services for the City of Palm Desert. The duties for this position includes responding to a myriad of repair requests from City Hall, Portola Community Center, Corporation Yard, Visitors Information Center, Historic Fire Station, park facilities, janitorial requests and deliveries, pickups, setups, and City Hall fleet and building general appearance of a clean and comfortable work environment City-owned vehicles that are utilized by staff are cleaned and prepped by the employees of the Building Operations/Maintenance operation This challenging work environment many times does not allow for the best use of the experience and capacities of the Maintenance Coordinator. Custodian staff members have had their evening work schedules augmented on an occasional basis to provide assistance during the day shift to assist with building maintenance issues There are also problems in that most of the work that is performed by outside contractors on basic repairs are done, and is often performed without any supervision Lack of supervision has lead to poor quality assurance, thereby further compounding future repairs that could have been formerly verified, and held to a higher standard Currently, custodian staff report to duty during evening P:cf. 1_d White Paper Request—Building Operation/Maintenance Page 3 of 3 March 9, 2005 • hours, which requires the Building Maintenance Coordinator to work extended hours to provide supervision of custodian staff. ANALYSIS With an ever-increasing demand for services provided by the Building Maintenance Coordinator to reach the goals of an efficient and cost savings of an in-house maintenance response team, a reclassification and restructure will be necessary There will also be a future savings when the higher cost of repair maintenance services is relocated to an in-house operation and the preventative maintenance programs are in place RECLASSIFICATIONS Current Proposed Current Job Titles Proposed Job Titles Grade Grade Buildin• Maint Coordinator 1 Buildin• Maint. Manager 1 420 480 Custodian I/II 3 Maintenance Worker I/II 3 300 370 If the division is reassigned to Development Services and reclassifications are approved, the following account numbers and amounts would need to be added to the • PW-Public Works Building Operation/Maintenance Department. BUDGET ADJUSTMENTS Account No. Account Description Amount 110-4340-413.21-80 Small Tools/Equipment $1,500 110-4340-413 30-90 Professional-Other $50,000 110-4340-413.31-20 Conf/Seminars/Workshops $4,000 110-4340-413 31-25 Local Meetings $1,000 110-4340-413 36-20 Subscriptions/Publications $1,000 110-4340-413 36-30 Dues $800 RECOMMENDATION That the Building Maintenance Services division be reassigned to the Development Services Department, and that the Building Operation/Maintenance division be restructured and reclassified as outlined in this report It is further recommended that this division create an aggressive ongoing maintenance program that will preserve all buildings owned by the City of Palm Desert. Submitted by. • Homer Croy Assistant City Manager for Development Services cc: Paul Gibson, Director of Finance/Ci1 Irpy urer C\Documents and 5etbngsdmunson\Local Settings\Temporary Internet Files DtMetuddIrrof Operation Maintenance 2005 doc 31 in Brio co c N M O C h c Pi c of ES ES O 03 CO 31 NJ h (0 O) u 00 cW aHa • K o CO CO W r CO CO 03 CO co co (0N H To o o O O. 2 • a °S c co o y000 («0 N N N o CD I, C. CO N z A O CD CD Y "' C O O O 0 To 1 G C C C z 22 m co co O . N O1 C N CO r N N c rn 0 (n A 2 O - c 9 In m M M N 2 CD c C c c co CO (o N Y1 41 N 7 7 7 to Orn (�/• /� (fCyp" • faa) III ,� W C Cl m CO C (q — z w o - Page 1-6 City of Palm Desert • Fiscal Year 2005/2006 Personnel Change requests Division/Department Development Services/Building & Safety Request From To Reclassification Supervising Plans Deputy Building Official —Grade Examiner— Grade 740 775 Fiscal impact of salary Benefits (Approximate) $4,000 $800 City Manager Recommendation Approve Department Justification Summary • The position has been vacant since July 2004, and recruitment efforts have not yielded qualified candidates • Deputy Building Official is a more attractive title, and may increase our • pool of applicants • The Deputy Building Official position will have a broader oversight in the department and will provide oversight for both the inspector group and the plans examining group • The cost of filling the position at the higher level will be considerably offset by a reduction in consulting fees A large number of plans requiring specialized review are currently being farmed out to consultants • Page 1-7 City of Palm Desert Fiscal Year 2005/2006 Personnel Change requests C Division/Department Development Services/Building & Safety Request From To Reclassification Sr Office Assistant — Building & Safety Technician — Grade 380 Grade 420 Fiscal impact of salary Benefits (Approximate) $2,300 $500 City Manager Recommendation Approve Department Justification Summary • Technological changes have added new and more complex duties to the position • In order to maintain the land database (used by all departments), a dedicated person is needed O • The incumbent has developed the required skills and familiarity with the new system 0 Page 1-8 City of Palm Desert • Fiscal Year 2005/2006 Personnel Change requests Division/Department Development Services/Building & Safety Request From To Reclassification Plans Examiner— Grade Sr Plans Examiner— Grade 680 620 Fiscal impact of salary Benefits (Approximate) $3,800 $750 City Manager Recommendation Approve Department Justification Summary • Due to the continued vacancy of the Supervising Plans Examiner position, this position has acquired numerous additional duties, beyond the scope of the current classification • • Continued building plan processing requires a higher-level examiner for continued high quality customer service • Page 1-9 City of Palm Desert Fiscal Year 2005/2006 Personnel Change requests 1 Division/Department Development Services/Building and Safety Request From To Grade Change Building Inspector II Grade Building Inspector II Grade 600 560 (5 positions) Fiscal impact of salary Benefits (Approximate) $20,600 (5 positions) $4,100 City Manager Recommendation Deny in favor of a citywide Classification and Compensation study Department Justification Summary • Building Inspector salaries not equitable to Public Works Inspectors/Code Compliance Officers • Salaries have fallen below market, making recruitments difficult O • Upcoming retirements will require multiple recruitments in the near future 0 Page 1-10 ��. CITY OF PALM DESERT �i BUILDING & SAFETY DEPARTMENT INTEROFFICE MEMORANDUM To: Carlos Ortega, City Manager From: Amir Hamidzadeh, Director of Building and Safety Date: March 10, 2005 Subject: WHITE PAPER REQUEST— BUILDING & SAFETY DEPARTMENT PROPOSED REORGANIZATION ISSUE: In the last year, the Building and Safety Department has been going through several new duties and assignments due to the ongoing construction demand, new • technologies, fee study, lack of staffing and many other reasons. Most of these changes were possible due to the current skilled and hardworking staff that we have at the Department who have been willing to take on additional tasks and assignments. However, that was a temporary solution, which has gone beyond temporary status. At this time, most of our staff is working out of class with an increase in workload. BACKGROUND: Our Plan Review Division has been without a Supervising Plans Examiner position since July 2004. This position has been advertised and extended several times, only to get three (3) applications, that did not posses the required background. Additionally, the City's demand in construction has multiplied dramatically. The additional work that has been caused due to this impact and the vacancies, has resulted in several of the staff working out of class to accommodate these changes and an increase in the use of our consultants for plan review. By reactivating the Deputy Building Official position, and reclassifying the Plans Examiner to Sr Plans Examiner position, we will be able to attract more qualified applicants, conduct more in-house plan review, with better and faster customer service and much savings. With the additional work load from all sources and taking on other duties to accommodate the City as a whole, the Department's administrative staff have been expenencing a high volume of work and have been working out of their classifications. They have been supporting all the three divisions as well as the Director of Building and Safety and the citizens of Palm Desert with the highest quality of service inspite of • increased duties In order to achieve and maintain this service and to assure the work stays within their job classifications, we are proposing that a Management Analyst be added to the Department and reclassifying the Senior Office Assistant as well as the Office Assistant. This will realign staffs job classifications as well as provide the entire City and the citizens with the best customer service. Memo To: Carlos Ortega, City Manager 0 Page 2 March 10, 2005 SUMMARY: Following is a summary table of our proposal with all the salaries and the financial impacts Current Position Grade/Step Hourly Proposed Grade/Step Hourly Per Hour Rate Position Rate Impact Supervismg Plans Examiner 740—A $28 95 Deputy Building Official 775—A $30 85 +$1 90 Plans Examiner 620—H $31 99 Sr Plans Examiner 680—G $33 78 +$1 79 Plans Examiner 620—H $31 99 Eliminate -- -- — New Position Management Analyst I 600—B $24 97 +$24 97 Administrative Secretary 440—E $23 28 Administrative Secretary 440—A $19 15 -$4.13 Sr Office Assistant 380—I $22 74 Building& Safety Tech 420—H $23 87 +$1 13 Office Assistant II 300—C $16 55 Sr Office Assistant 380—B $17 38 +$ 84 Office Assistant II 300—C $16 55 Elmvnate -- -- -$16.55 Total Hourly Impact $9.95/hr. RECOMMENDATION: Approve the proposed changes to realign the job classifications, rTh meet the demands of the continued growth in the construction industry and provide high KJ level of customer service for the citizens of Palm Desert. Additionally, for your review we are including the Current and Proposed Department of Building and Safety Organizational Charts If you have questions, please don't hesitate to let me know Attachments Submitted by: . Amir Hamidzadeh, irector Building and Safety Review d conc er C ssistant City Manager 0 for Develo t Services cc: Paul Gibson, Director of Finance Duane Munson, Interim Human Reavur> s Director — • � a E Ucrf - c 1-0 U Im- a f o $ c m — a n — Itic E $ ` 111 as 1. eCD gg .. -$4° u c m xa fI CO .0 ILMV MI las C d e I — I O oN M a rn o �T 2 � S. m �_ '� .N m ° a'm 2 — c S a cli1y 8 - .m C = ; 'C LG - I- m C3C Q m U m c -,s nE9 m 14a2wom1 CO 3a di 4.1 q E g Z $ L fil s a ' Um T $ a = go o ILo! O 0 mE E — co t� @v3 $ co x E Avi m _i$ z $ 1 $ — a id a A — ctj 0 m, la 41 Z y m 2m 0 ^o�I . O n CI 0- `�C0 c ¢ `r° o CO 11) oEc0Z) p li Nr Na V epmO O r E to To n _� • Page 1-13 Q��; �c 0 a) iii - = — k § © © _ 2 au 0 0 / §a) c e — ) - 2 — § c — C O 3 ƒ \ E o §o J -a° A 3 G 0 " C \ [ § k u) \ = E & m 2 f a - J 0 � ƒ § \ . / «• \ CO E k ƒ ) ( 2a 2 - / § O ) r _ 3 _ • § i B2 ) ) ; b z t i C 0 _ — { ! / k I• 0 \ \ k , 0 } { \ o CC0 ■ — § a aosg | I- 22 k — { \ \ k ! / ! ! o o k # \ j j £ § 01 a J ] § E 18e ! 3 ■ Fa k $ ) a ) k ! 0 acnV35 ) } a \ R § k _ k _ 0 o & cE0 3 l . O. 0 , a ) ® ) 22 ! ! 2 2 \ k ` ! ) 8 ! ) ekkmi | 0 2 ! ! J \ 7 Page — „ _ 0 CO City of Palm Desert • Fiscal Year 2005/2006 Personnel Change requests Division/Department Community Services/Special Programs Request From To Reclassification Sr Office Assistant — Administrative Secretary— Grade Grade 380 440 Fiscal impact of salary Benefits (Approximate) $3,500 $700 City Manager Recommendation Approve Department Justification Summary • Position reports to a Director and the past practice has been that administrative support to Directors be classified at the Administrative Secretary level • • The programs and projects taken on by the department have increased in volume and complexity • The position will take a lead role in providing complex administrative support for several programs (i e , resident cards, Citizens on Patrol, Contract Administration, Bus Shelters, After School programs, etc ) • Page 1-15 • �•. CITY OF PALM DESERT rimlfti OFFICE OF THE ._0� a,:: DIRECTOR OF HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Carlos Ortega, City Manager From: Duane K Munson, Director of Human Resources Date: April 13, 2005 Subject: Community Services/Special Programs Division Request for Administrative Secretary RECOMMENDATION: Approve the request to upgrade the currently budgeted position of Senior Office Assistant to Administrative Secretary DISCUSSION: The Director of Special Programs has been receiving clerical support from a Senior Office Assistant, and as such is the only director in the City that is not staffed with an Administrative Secretary or higher. The duties and responsibilities assigned to the Special Programs Division have grown exponentially since the division was created These duties and responsibilities also have high organizational priority because they originate from either state or federal mandate or from the mandate of the City Council These mandated programs frequently grow in scope and complexity as the state and/or the federal government(s) layer on additional administrative requirements, or as the City Council thinks of ways to add features and expand their favorite programs These programs have now grown to include, but are not limited to. • Solid waste management mandates, including recycling • Energy management, including conservation • The City's various Arts Programs, including Arts in Public Places • Administration of the CDBG programs • Cell phones • The Community Gardens Program • Resident cards Page 1-16 — • • Citizens on patrol • Bus shelters • General contract administration, including franchise agreements • The staffing and support of all of the related committees and commissions • And just about anything else that does not fit into the defined duties and responsibilities of other existing departments Most recently, the Division's Senior Office Assistant was Gail Santee Gail performed all of the clerical functions required by the Special Programs Division, and also assumed many of the routine administrative duties In doing so, Gail was clearly working out-of-class, and would have been an indisputable candidate for the requested classification upgrade Since Gail's untimely death, the Division now realizes that this level of administrative clerical support is essential to the efficient operation of the Division. The simple truth is that if the City were to hire someone at the Senior Office Assistant level, he/she would be assigned the work of an Administrative Secretary out of necessity, and soon would be required to be working out-of-class as well • • Page 1-17 City of Palm Desert Fiscal Year 2005/2006 Personnel Change requests in Division/Department Community Services/ Human Resources Department _ Request From To Reclassification Human Resources Human Resources Manager- Management Analyst - Grade 760 Grade 600 - Fiscal impact of salary Benefits (Approximate) $3,100 I $600 City Manager Recommendation Approve Department Justification Summary • This employee has assumed a high level of responsibility in the Human Resources Department over the last three years and has often been asked to assume the lead role in the department in the absence of a director The employee has done so with a high level of intelligence and leadership • The interim Director of Human Resources was tasked with the responsibility of adequately staffing the department and mentonng those employees so that each could become more effective in this field This incumbent has already demonstrated an ability to provide a leadership role in the HR Department • The incumbent has already assumed legitimate management responsibilities within the Human Resources Department and has the experience, education, and skills necessary to assume responsibilities for the Department in the future 0 Page 1-18 • CITY OF PALM DESERT %A.-= n!. OFFICE OF THE `'-`a1M:/ DIRECTOR OF HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Carlos Ortega, City Manager cc: Paul Gibson, Finance Director From: Duane K Munson, Interm Director of Human Resources Date: April 12, 2005 Subject: Requesting the reclassification of Lori Camey From• H. R. Management Analyst, Salary Grade 600, Step D-4 To Human Resources Manager, Salary Grade 760, step A-1 Annual Salary Increase $3,056 • RECOMMENDATION: Approve the request to reclassify Lori Carney from H R Management Analyst, to H R. Manager, effective July 1, 2005. First year salary cost impact. $3,056. DISCUSSION: In July 2004, Martin Pinon, the Director of Human Resources resigned abruptly and without notice I was selected to become the Interim Director of Human Resources. The City charged me with the responsibility of completing certain high priority tasks, and additionally • To restore organizational confidence in the H. R. Department. • To improve the morale of the general workforce. • Guide the Executive Management Team in making H R related decisions. • Evaluate the City's H. R. infrastructure and make recommendations for improvements, and when approved by the Executive Management Team, lead the organization in the implementation of approved recommendations. • To assist the City in identifying, selecting, and preparing a successor for myself. • ;e 1-19 The Human Resources Department has achieved good results by successfully O completing the high priority tasks, while making satisfactory progress in achieving our longer-range goals One of the key goals for my tenure was the recruitment and selection of a successor to lead the Human Resources Department. I understand that some members of the Executive Management Team are pessimistic about the prospects for being able to recruit a Human Resources Director with the blend of education, experience, and leadership qualities that the City of Palm Desert requires. I have become acquainted with a number of the H R. Directors serving neighboring Coachella Valley public agencies, and there does not appear to be any available Human Resources executive leadership that would have the capabilities of satisfying the needs and requirements of the City of Palm Desert. This recruitment effort is further complicated by the fact that a substantial number of the local H R Directors are within two or three years of their own retirements, and this will create increased competition to attract and retain these professionals. Therefore, I am recommending that the City consider developing its future human resources leadership internally in the person of Lori Carney. The City of Palm Desert has continuously employed Ms Carney for over eight years She has worked effectively in both the Finance and the Human Resources Departments She is intelligent, exercises good judgment, and is familiar with all of the /Th, City's departments as well as with the people that work in those departments. Ms Carney is gaining knowledge and experience in the areas of employment law, employee relations, employee discipline, labor relations, collective bargaining, conflict resolution, policy formulation and administration, classification and compensation administration. Ms Carney has been included in every stage of every project or decision that has involved the H R. Department since August Her involvement has improved the final product of these projects and/or decisions During the prolonged absence of the previous Director last summer, she was able to maintain the department and keep it running smoothly. She has provided valuable assistance to management throughout City Hall on a number of challenging personnel issues, as well as participating in the finalization of the new Personnel Ordinance Ms Carney has made a career commitment to the City of Palm Desert and is currently working towards her Bachelor's Degree, which she plans to attain as quickly as possible She has successfully completed specific courses in Human Resources Management from U C.R. as well as a number of specific Human Resources training courses Ms. Carney is a known quantity, a loyal and valuable employee who has demonstrated ability and motivation to serve Lon is ready for the City to begin to shift some of the n management responsibilities to her. This is a viable time for the City to begin to shift `- ' :'-,,;e 1-20 • some of the management responsibilities to her, while I am available to serve as her mentor and coach. Adding legitimate management authorities to Lon's current responsibilities will provide the organization with the opportunity to test her abilities and Judgment as a manager. At the same time it will also give Lori the advantage of easing into the H. R leadership role with experienced professional support and guidance. Fiscal Impact: Annual Salary Increase: $3,056 Annual Benefits Increase. $1,500 (approximately). Respectfully Submitted by: Duane Munson, Director of Human Resources Reviewed and Approved by Sheila Gilligan, Assistant City Manager for Community Services • ?age 1-21 City of Palm Desert Fiscal Year 2005/2006 Personnel Change requests Division/Department Community Services/City Clerk's Department Request Position Requested New Position Deputy City Clerk Fiscal impact of salary Benefits (Approximate) $60,300 $30,200 City Manager Recommendation Approve Department Justification Summary • Since the reorganization of 2001, the City Clerk's duties have been assigned to one position, with contract services for Minute transcription This arrangement worked satisfactorily during the past four years because the contractor was a former City employee with expertise in the area However, this individual has returned to the City as a full-time staff person, therefore, the high-quality Minute transcription services are no longer available • In addition, with only one person serving as City Clerk, there are often scheduling problems in relation to simultaneously scheduled meetings The Deputy City Clerk position would allow for better coverage of meetings and other activities regulated by the Brown Act • An increasing number of Requests for Public Information has put additional strain on the City Clerk's department and its ability to continue to provide the historically high level of customer service citizens have enjoyed This position would alleviate some of the burden of responding to routine requests for information and assist in expediting these and more complex requests 0 Page 1-22 • White Paper 2005-2006 Budget Process Department: Community Services WHITE PAPER BUDGET PROCESS 2005-2006 SUBMITTED BY: Rachelle D. Klassen, City Clerk DEPARTMENT: Community Services THIS IS A REQUEST FOR: • New position—Deputy City Clerk DATE: MARCH 11, 2005 BACKGROUND: See attached memorandum FISCAL IMPACT: Estimated at$72,400, which would include salary and benefits. • , Page 1-23 CITY OF PALM DESERT ' �iy Al . COMMUNITY SERVICES DIVISION °+`PP /i• CITY CLERK OPERATIONS •='��"' •' INTEROFFICE MEMORANDUM p iv- To: Carlos L Ortega, City Manager From Rachelle D. Klassen, City Clerk Date• March 10, 2005 Subject. WHITE PAPER — POSITION REQUEST ▪ NEW POSITION DEPUTY CITY CLERK ® Existing Job Description (Attached) Department: City Clerk el Suggested Salary Grade: 760 Division: Community Services Reestablishment of a Deputy City Clerk position will assist the City Clerk in the day-to-day responsibilities, as well as providing the necessary attention to composition of City Council, Redevelopment Agency, Financing and Housing Authority agendas and minutes. While this will be the primary function of the position, assistance with related responsibilities, such as interaction with staff and the public for various requests, records management, and assistance with coordinating all City Clerk-related activities, will be very helpful and allow this office to continue to provide top flight customer service to all. Since the reorganization of divisions and positions in 2000-2001, City Clerk responsibilities have been carried out pnmanly by one position, which in the past had been distnbuted between two. It was very beneficial to receive assistance through contracted services for minutes transcription. However, since that person has now become a full-time employee with other significant responsibilities, the services are no longer available to the City Clerk. As minutes composition provides the backbone of how City business is carried out, it is vitally important to have a staff member with full investment in the process serving in this role. Additionally,with only one person serving as the City Clerk, there are often times when it is impossible to be in two places at one time (e g. All-Division Budget Meeting and Joint City Council/Housing Commission Tour; or follow-up the day after a City Council Meeting, when a City Manager's Budget Meeting requires all Department Heads present for the better part of that day) It has also limited the opportunities for the City Clerk to be away from the office to attend conferences, regional City Clerk Meetings, or to schedule vacation time with the routine of agenda preparation and City Council Meetings. A job description for the position is attached for further explanation of the duties and responsibilities to be assumed by a Deputy City Clerk position. Respectfully submitted, Reviewed and concur 0 t. RAC E LE D. SEN, CMC SHEILA R GILLIGAN, FOR CITY CLERK PageCOMMUNITY SERVIC .1.0. CITY OF PALM DESERT • DEPUTY CITY CLERK Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class Specifications are not intended to reflect all duties performed within the job DEFINITION To assist in coordinating and administering programs and activities in the City Clerk's Office, to assist in maintaining official municipal records and monitonng publication of all official City notices, and to perform a variety of clerical functions related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives direction from the City Clerk Exercises direct supervision over clencal staff ESSENTIAL AND MARGINAL FUNCTION STATEMENTS—Essential and other important responsibilities and duties may include, but are not limited to, the following. • Essential Functions: 1 Assist in coordinating and administering programs and activities in the City Clerk's Office; research a variety of legal matenal; ensure compliance with current laws and regulations 2 Compose and prepare City Council, Redevelopment Agency, Financing Authonty, Housing Authority, and Parking Authority agendas; attend meetings, compose and type minutes as required 3 Assist in composing and preparing a vanety of legal documents, including resolutions, ordinances, reports, proclamations, commendations, and related correspondence 4 Assist in the preparation and administration of the budget, monitor expenditures, recommend modifications or adjustments, as necessary 6 Supervise, assign, and review the work of staff, provide or coordinate staff training, work with employees to correct deficiencies 7 Compose and publish notices for special meetings, public heanngs, bids and openings, ensure compliance with legal guidelines 8 Supervise Records Management System, including input of records, microfilming/imaging, and destruction of records • 9 Process annual conflict of interest statements for City Council, staff, commissions, and committees, respond to questions 10 Act in the absence of the City Clerk Page 1-25 CITY OF PALM DESERT DEPUTY CITY CLERK Marginal Functions: 1 Respond to citizen inquines on the phone and in person 2 May lead and/or participate in appropnate functions consistent with the City's goals and objectives of enhancing communication and participatory management 3 Perform related duties and responsibilities as required QUALIFICATIONS Knowledge of: Methods and techniques of record keeping Methods and procedures of data entry. Principles of business letter writing and basic report preparation Modem office procedures, methods, and computer equipment English usage, spelling, grammar, and punctuation Pertinent records retention and destruction laws, codes, and regulations. Ability to: Interpret and explain City policies and procedures O Operate office equipment including a computer Type at a speed necessary for successful job performance Take dictation at a rate necessary for successful job performance and transcribe into accurate and comprehensive minutes Understand and follow oral and written instructions Communicate clearly and concisely, both orally and in writing Establish and maintain effective working relationships with those contacted in the course of work Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be Experience: Three years of increasingly responsible administrative office experience, preferably including at least one year in a City Clerk's Office or comparable setting One year of lead or supervisory responsibility is highly desirable Training: Equivalent to the completion of the twelfth grade, including college level course work in ) business administration, public administration, or a related field is desirable Page 1-26 CITY OF PALM DESERT DEPUTY CITY CLERK • License or Certificate Possession of, or ability to obtain, a valid Notary Commission Possession of, or ability to obtain, Certified Municipal Clerk status WORKING CONDITIONS Environmental Conditions: Office environment Physical Conditions: Essential and marginal functions require maintaining physical condition necessary for sifting for prolonged periods of time. • • Page 1-27 City Clerk /Deputy City Clerk Survey 0 The City of Palm Desert has an existing classification of Deputy City Clerk (as listed below), however it has not been an allocated position since 2002, when the former Deputy City Clerk was promoted to City Clerk. The current classification and grade would be competitive in the local labor market and Human Resources advises using the existing classification for any recruitment. Coachella Elected $3,331 - $4,051 Indio Elected $3,486 - $4,671 Non-represented $100 La Quinta $6,496 - $7,896 $3,705 - $4,504 Indian Wells City Manager is $4,330 - $5,264 Deputy does all day-to- City Clerk day work. Rancho Mirage $5,686.11 $4,346 - $5,282 + City Clerk appointed by no range 5 more steps 3% Council (like CM). each to. $6,124 Cathedral City Elected Deputy City Clerk Non-represented $693 $4,217 - $5,133 Palm Spnngs $7,261 - $8,845 $4,655 - $5,673 Chief Deputy City Clerk $3,197 - $3,896 Deputy City Clerk Desert Hot $4,783 - $5,813 $4,009 - $4,975 Assist to CM/Deputy City Springs Clerk & Paralegal/Deputy $3,588 - $4,362 C' Clerk 2 •ositions Palm Desert $6,124 - $7,444 $5,025 -$6,109 (grade 850) (existing classification rade 760 0 Page 1-28 City of Palm Desert • Fiscal Year 200512006 Personnel Change requests Division/Department Community Services/Marketing Department _ Request Position Requested New Position Office Assistant I/II Fiscal impact of salary Benefits (Approximate) $28,100 $14,100 City Manager Recommendation Approve Department Justification Summary • Marketing and promotional activities have continuously increased in scope and volume • New special events have been added requiring additional promotional materials and activities A significant amount of routine, time-consuming • clerical work is required to produce and distribute these materials • The Marketing Department receives an increasing number of requests for information and photos Responding to these requests is routine but time- consuming An Office Assistant would screen and respond to these requests, thereby freeing the Manager for more complex projects and programs • Page 1-29 White Paper O 2005—2006 Budget Process Department: WHITE PAPER BUDGET PROCESS 2005-2006 SUBMITTED BY: Kristy Kneiding DEPARTMENT: Community Services/Marketing THIS IS A REQUEST FOR A: _X__ NEW POSITION O RECLASSIFICATION OF EXISTING POSITION GRADE—SALARY CHANGE TITLE & DUTIES CHANGE DATE: March 3,2005 0 Page 1-30 • M.711---st CITY OF PALM DESERT COMMUNITY SERVICES INTEROFFICE MEMORANDUM TO: Sheila Gilligan, Assistant City Manager FROM• Kristy Kneiding, Marketing Manager DATE: March 3, 2005 SUBJECT: Marketing Staff Support I. Request: • To add the position of Office Assistant II to the Marketing Department. II. Background Information: At the direction of the City Council, the marketing efforts of Palm Desert have changed significantly over the past four years. Palm Desert has dedicated considerable resources to help foster an awareness of the City as its own vacation destination. Marketing the City of Palm Desert and all it has to offer is no longer a one- person position. The Marketing Department has dealt with increasing photography requests, updating multiple websites and supervising the website consultant's contract, promoting, planning and executing events, managing the monthly newsletter, writing press releases and media advisories for happenings, as well as managing the Advertising Coordinator's contract and overseeing all activities associated with those efforts, among other duties. In addition, the Marketing Department has become an integral part of other City departments' programs and projects including Desert Willow Golf Resort. The assistance provided relates to advertising, promotion, • and education including programs such as Recycling, Business Support/Shopper Hopper/Courtesy Cart, the COPS program, Public Works, and Art in Public Places, just to name a few. Page 1-31 0 III. Justification: New Position More than ever the City needs to assist in bringing more visitors to the City, filling Palm Desert hotel rooms, thereby increasing TOT. With our new relationship forming with the Convention and Visitors Authority, as well as the general managers of all Palm Desert hotels, it is critical that Palm Desert have the time and resources to continue to reach our target market and impress them with all that Palm Desert has to offer. This adds support to the hotels, retailers, and restaurants that in turn, generate funds for the City. By moving the Marketing Manager's clerical responsibilities to an office assistant, the Manager would be able to increase email marketing capabilities, work closer with Palm Desert hotel management and CVA for promotion of the City, as well as work on more strategic marketing efforts. Currently the Manager spends a generous amount of time reacting to requests for information on a daily basis and could be more proactive in Marketing efforts with an assistant. Additionally, with the Marketing Department relocating to the new Visitor O Information Center, this Office Assistant also would be available to provide backup support to the Visitor Center Manager. IV. Departmental Impact: With the relocation of the Marketing Department, if this position is not approved, Marketing will have no clerical support available Without an Office Assistant, the Marketing Manager will continue to spend a significant amount of time answering phones, going through mail, processing financial paperwork/billings, filing, fielding photography requests, mailings, and other clerical duties. V. Fiscal Impact: The fiscal impact would be $2601 66/mo salary plus benefits. � S ^�- 0 Kristy Kneid ng Marketing Manager Page 1-32 City of Palm Desert • Fiscal Year 200512006 Personnel Change requests Division/Department Finance Department Request From To Reclassification Information Systems Director of Information Systems — Manager— Grade 820 Grade 855 Fiscal impact of salary Benefits (Approximate) $5,500 $1,100 City Manager Recommendation Approve Department Justification Summary • The Information Services Group has grown into a City-wide, full-service department with broad organizational reach and responsibility • The incumbent, originally the sole employee in this effort, has developed • into a manager responsible for not only heading up a staff of five but also in spearheading the City's Information Systems Program into the future • Information Technology permeates all areas of the City and is part of all aspects of service delivery • The incumbent and his staff have developed into an internal service department and provide technical support to all City Staff and departments as well as Desert Willow Golf Operations, the Sheriffs Department, and the Fire Department • Page 1-33 * CITY OF PALM DESERT 44 314 • • win 4 t. SYI/ k c y. y j .:; INTEROFFICE MEMORANDUM To Carlos L Ortega, City Manager From: Paul S. Gibson, Director of Finance/City Treasurer Jose Luis Espinoza, Assistant Finance Director Date: February 14, 2005 Subject: Salary and Title Reclassification for the Information Systems Manager. We would like to re-class and re-title the Information Systems Manager position from the current grade level of 820 to 855 and title of Information Systems Director. The grade level of 855 would be consistent what is being offered for other Directors here at0 the City. When the Information Systems Manager was originally hired, the City had a total of (50 — 60) personal computers, (1) AS/400 computer and was the only person supporting this equipment. The Information Systems Manager is now responsible for the supervision of 5 employees, maintenance of (2) AS400, (10) NT Servers, (286) PC's, (92) Printers, City phone system that consists of (2) PBX and has taken on the responsibility of (10) copy machines and (8) fax machines. If the City values information technology as an asset, then the City should consider moving the IS function to a department status and provide a leader with a formal "Director" title and status This is important because technology should be considered a tool for accomplishing the business goals and objectives of the City Attached is a computer equipment worksheet This sheet lists'the different applications and services that the Information Systems personnel provide to City departments and other organizations In addition, here is a summary of current projects that Doug has taken on; O Page 1-34 • Imaging Projects Imaging projects are progressing in three areas. 1) Archiving of documents for long term storage 2) Creating agendas electronically using imaging 3) Web enabling the imaging software 1. Archiving of documents for long-term storage Departments currently using imaging for storage of records are: • Building and Safety • Code Enforcement • Finance • Public Works City Clerk is just starting to have records scanned for importing into the imaging system. The storage of records is an on going process. As records are created they will • eventually be scanned (either in house or sent out for scanning) and then imported into the imaging system. 2. Creating agendas electronically using imaging We are in the testing phase of using electronically created agendas for city council and RDA meetings Tablet computers have been purchased and are loaded with an electronic version of the agenda. Council members and staff are using them on a trial basis. When we are able to evaluate the response from these trails, we will be able to make any necessary corrections and move forward with distributing equipment to council and staff to replace the paper copies currently used Currently all scanning is performed by City Clerk with assistance from I.S. The next phase is to begin working with City departments to scan their own documents for submitting to the City Clerk. The imaging software also has a work flow module. This will be used to move agenda items between staff for approval. Items submitted for approval can be passed electronically between staff and once approved, go directly to City Clerk for including in the agenda • • Page 1-35 3. Web enabling the imaging software We are in the process of purchasing the web front end to the imaging software. This will enable us to put our documents on the city e-gov web site. The Public Works department has requested that they be the first to use this software They have many requests for engineering drawings. By allowing the public to access the drawings across the Internet, it should reduce the amount of time required by Public Works staff to make copies of requested drawings and provide a better service to the public HTE Naviline Software The Naviline version of HTE's software was installed at the end of January. Most problems encountered after the update have been related to changes in how the software works as opposed to software bugs. Most issues have been minor and we are continuing to work on these. The reason for switching to the Naviline version is that it provides both the traditional "green" screen environment that we have always used but also the ability to use the new web browser version. The browser version provides a graphical presentation of the data that is more windows like. City users of the software can now choose which (or both) version they want to use. We need to promote the browser version to the users as an alternative that offers advantages over the "green" screen. Land File Updating CD We are almost ready to have HTE wnte a new land update program using Riverside County Assessor data as the source. The most difficult problem of maintaining the data is keeping accurate property owner information. This program will take a monthly update file received from the county and update our property owner records. This file is used for business licenses, building permits and code enforcement cases and accurate information is very important. I.T. Governance I.S. is just working with the ACMs, director of Finance and the assistant to the City Manager on developing ways to improve management of technology and manage how new technology is introduced into the City. A new Information Technology Strategic Plan (using an outside vendor) will be developed that will assist and guide the direction the City will go in the future. This plan should help focus staff on technology goals, direction, scheduling (sequencing) and fit of technology into our environment. 0 Page 1-36 - • Click2Gov Click2Gov is HTE's web front used to access data in software the City uses. We have the building permit and business license version of this software. We have not gone live with it because of security concerns and the ability to configure confidential information from being displayed on the web. These issues have been resolved and LS is now moving ahead with installing the newest version of the software and making it available on the City's E-Gov web site The server should be ready by the end of Apnl. Work to make it available from the web site will be done by Sitewire It should not require a lot of work to integrate the Click2Gov into the existing site ACOM Software Software was purchased from ACOM Solutions that allows us to change our pre-pnnted forms into electronic templates that are applied to spool files (print files). Payroll, accounts payable, W2, and 1099 forms have been converted to use electronic form templates. Purchasing forms, business licenses, and other city forms will eventually be converted to use this software. We are able to make changes as required and not worry about having stock that needs to be used or disposed of. The fiscal impact of this reclassification is approximately $5,450 for the year If you are • in need of any further information or have any questions, please let us know We thank you for your consideration regarding this request Sincerely submitted, (Zfl r //.51.------ Paul S Gibson, Director of Finance Jose Luis Espinoza, Assistant Finance Director • Page 1-37 iI U $O CDa b , p O gg J LL g • 0 ialy b YJ ` 9; $ 5 - a s2 _ E p 2 R i8u J 5 3U > >_ i I a 1 Y ' NN bg 1 ) I / I I a HI W 1 fgoill ,, p = _ € g i s 33111 4 i 1 tall 1 i j li z 1 41411 f E E 88 0 E m 1, v (gin zy1/ / z ! c2fl C 11 IA ' I sil sil sli -Ai I II t 1 5 II"' a. N . wta E m Til iillhii gill 8 € U 3 > III 1 Oh et- Flo $ d9 `tpp� a 1kg li A i 2. i` 3 _+ l 611 1_ sir l el 10 el im = a 1 " N iai0 3 l0y II all . o ,, 111O.& E O sl `_ y+ m € � u m >ttg > 3 S3 PIMP! ° � �$ € 3 Fage1-38 1 a B 1g City of Palm Desert • Fiscal Year 2005/2006 Personnel Change requests Division/Department Redevelopment Agency Request From To Reclassification Construction Maintenance Project Coordinator— Grade 620 Inspector— Grade 580 Fiscal impact of salary Benefits (Approximate) $4,700 $1,000 City Manager Recommendation Approve Department Justification Summary • Increases in Housing Activities, coupled with the elimination of the Director of Housing position, have significantly changed the essential functions of the incumbent's position • • The cost of this upgrade is mitigated by the elimination of the Director of Housing position • The incumbent has been assigned an active role in project coordination and contract administration, areas not covered under his current classification • Two blighted and dilapidated multi-family complexes have been acquired, and the incumbent has and will be assigned to coordinate the numerous contracts that will be necessary for rehabilitation This work is outside his current classification and is vital to the mission of the department • Page 1-39 WHITE PAPER C BUDGET PROCESS 2005 /2006 SUBMITTED BY: Janet M. Moore, Housing Administrator DEPARTMENT: Housing Division THIS IS A REQUEST FOR A: NEW POSITION X RECLASSIFICATION OF EXISTING POSITION X GRADE - SALARY CHANGE From 580 to 620 C X TITLE & DUTIES CHANGE From Construction Maintenance Inspector to Senior Construction Contracts Administrator. DATE: 3-1-05 I. Request: Reclassify position of Construction Maintenance Inspector to Sr. Construction Contracts Administrator. II. Background Information: When Mr. Conway's position was created the primary responsibility was noted to be inspections of the Housing Authority properties; aka "Construction Maintenance Inspector". This was a very narrow scope of what was to be expected of the position While this is a component of his responsibilities, Mr. Conway primarily works with the Housing Authority Properties to coordinate service and construction contracts both with the professional service provider and the City's departments to ensure compliance with the City's Municipal Code This all leads to inspections Case in point the Desert Pointe Hallways, One Quail Resurfacing Project, One Page 1-40 • Quail Carport Reroof Project, California Villas and Laguna Palms Renovations, and the Housing Authority service contracts. Ill. Justification: The Housing/Redevelopment Divisions were reorganized beginning with the budget year 04-05 due to the retirement of the Director of Housing. Within that reorganization, duties of existing staff were realigned between new development, and administration and rehabilitation. In addition to the contract administration discussed in the background of this memo, the Home Improvement Program was transferred under the housing rehabilitation umbrella and assigned to Mr. Conway The HIP program involves the coordination of construction contracts with individual homeowners, contractors and consultants.This program was previously handled by the Sr. Construction Contracts Administrator providing justification that Mr. Conway is working out of class. Because of the primary responsibility of this position being contract administration, Staff is requesting a reclassification of Mr. Conway's position from Construction Maintenance Inspector to Sr. Construction Contracts Administrator. Additionally, the Agency has purchased two blighted and dilapidated multi-family • apartment complexes that will be rehabilitated. This has and will continue to require Mr Conway to coordinate the contract administration for architectural services, engineering, construction management, and construction The nature of the work is significantly beyond the current scope of work described in the job description Denying this reclassification will result in this employee working outside of his classification. IV. Salary Grade Requested: Established Salary Grade of 620 V. Departmental Impact: In the process of evaluating the different classifications in Redevelopment and Housing, staff agrees that having multiple classifications for similar positions is ineffective mainly because it restricts management's ability to reassign work when necessary. The reclassification of this position as well as the Housing Programs Coordinator for the fiscal year 2005-2006 will broaden and generalize the scope of work that can be accomplished and combine two similar positions into a single classification.This will also allow management to assign projects based on workloads at the time a project is created rather than be restricted because of a narrow job classification. • Therefore, under a separate white paper for the reclassification of the Housing Programs Coordinator to Sr. Construction Contracts Administrator, the job description for the reclassified position is being reworded to encompass more Page 1-4 1 generalized programmatic and construction contract administration work allowing • management to combine similar positions within one classification and assign duties as necessary. IV. Fiscal Impact Fiscal impact will be limited to a 5% increase in salary. • • Page 1-42 - • CITY OF PALM DESERT JOB DESCRIPTION Title: Sr. Construction Contract Administrator Non-Exempt Position #: 30079 Grade#: 620 Revision Date: March 1, 2004 Class specifications are intended to present a descriptive list of the range of duties performed by the employee in the class. Specifications am not intended to reflect all duties performed within the job DEFINITION: Under general supervision, provides varied and responsible technical and administrative support for the City's housing rehabilitation and redevelopment programs, performs related work as assigned. SUPERVISION RECEIVED AND EXERCISED. • Receives general direction from the Director of Housing ESSENTIAL AND MARGINAL FUNCTION STATEMENT— Essential and other important responsibilities and duties may include, but are not limited to the following: Essential Functions. Performs essential functions for the Facade Enhancement Program. 1 Conducts preliminary interviews with prospective participants to determine eligibility and assists in preparation of applications 2 Reviews and verifies applications for program eligibility 3. Counsels and assists program participants on all matters concerning rehabilitation of their property, including identifying required and desired rehabilitation work, preparing rough plot plans, and preliminary cost estimates. 4. Conducts building inspections and prepares lists of corrections required to bring properties into conformance with building and safety codes. • 5. Assists program participants to secure acceptable contractors, including preparing bid invitations, soliciting and reviewing bids and negotiating with prospective contractors. March 1, 2004 City of Palm Desert Page 1-43 Sr Construction Contract Administrator • 6. Holds pre-construction meetings with contractors, enforces contractor performance standards, conducts work-in-progress and final inspections, obtains material and labor releases, makes incremental payments to contractors, obtains owners' certification of work complete and approves final disbursement of payments to contractors 7 Coordinate activities with other commercial improvement activities. 8. Participates in public information activities of the city's Facade Enhancement and redevelopment programs. 9 Maintains case records, prepares technical reports and performs other functions as assigned 10 Prepares progress reports for internal review and monthly update reports for committee review 11 Prepares applications for and monitors funding of Façade Enhancement programs. 12 Assists applicants through the City's approval process as necessary. • 13.Prepare staff reports and make verbal presentations as necessary 14 Will undertake non-commercial construction projects as assigned. Marginal Functions: 1. Liaison to County of Riverside EDA programs. QUALIFICATIONS: Knowledge of: Rehabilitation construction materials, methods, techniques and practices. Construction costs and cost estimating General provisions of the Uniform Building, Electrical, Plumbing and Mechanical codes as applied to remodeling/rehabilitation construction. City zoning and regulations. State and federal guidelines for rehabilitation programs Understanding of methods and techniques of conflict resolution. • Local geography and street locations Landscape design and construction. March 1, 2004 Page 1-44 City of Palm Desert - — • Sr Construction Contract Administrator State and federal funded program procedures. Ability to: Interpret and evaluate construction plans and specifications. Prepare construction cost estimates and specifications and scope of work. Determine the most feasible rehabilitation treatment of residential property in relation to available financing. Arbitrate disputes between contractors and homeowners. Compile and collect data Generate relevant reports Lead, mentor and develop subordinates. Adhere to work schedule. Follow verbal and written directions from supervisors. Interact effectively and cooperatively with those contacted in the course of work. Understand and follow work rules. Accept constructive criticism Work in stressful situations and conditions. • EXPERIENCE AND TRAINING: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge would be: Experience. Three years experience in commercial property rehabilitation, building code enforcement, or supervisory building construction experience desirable. Training: Equivalent to a Bachelor's Degree from an accredited college or university. License or Certificate: Possession of, or the ability to obtain, an appropriate valid driver's license. WORKING CONDITIONS: Environmental Conditions: Travel from site to site; work in inclement weather conditions March 1, 2004 Page 1-45 City of Palm Desert g Sr Construction Contract Administrator C" Physical Conditions: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the City; strength to lift and carry materials weighing up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone. Significant walking on a daily basis; sifting and standing for prolonged periods; stooping, kneeling, light lifting, will require roof inspections. City Manager Date 0 March f, 2004 page 1-46 City of Palm Desert City of Palm Desert • Fiscal Year 2005/2006 Personnel Change requests Division/Department. Redevelopment Agency/Housing Department Request From To Reclassification Administrative Secretary Housing Technician Fiscal impact of salary Benefits (Approximate) $3,000 $600 . City Manager Recommendation Approve Department Justification Summary • Increases in Housing Activities, coupled with the elimination of the Director of Housing position, have significantly changed the essential functions of the incumbent's position • The incumbent performs technical work in support of various housing • programs that is equivalent to the work performed by the existing Housing Technician • Page 1-47 0 WHITE PAPER BUDGET PROCESS 2005 /2006 SUBMITTED BY: Janet M. Moore, Housing Administrator DEPARTMENT: Housing Division THIS IS A REQUEST FOR A: NEW POSITION X RECLASSIFICATION OF EXISTING _X GRADE - SALARY CHANGE From 440 to 460 0 X TITLE & DUTIES CHANGE From Housing Secretary to Housing Technician. DATE: 3-1-05 I. Request: Reclassify position of Housing Secretary to Housing Technician II. Background Information: This position was formerly responsible for the secretarial duties of the Director of Housing which has since merged with the Director of Redevelopment With the merging of the two positions a large portion of the secretarial responsibilities were duplicated with the existing Redevelopment Agency clerical staff. The reorganization centralized the housing programs administration which caused a significant increase in the technical level work to be completed. Page 1-48 Ill. Justification: The Housing/Redevelopment Divisions were reorganized beginning with the budget year 04-05 due to the retirement of the Director of Housing. Within that reorganization, duties of existing staff were realigned between new development, and administration and rehabilitation Dunng the time that the incumbent was the secretary to the Director of Housing she was responsible for the clerical/secretarial duties for the Director This primarily included handling the Director's calendar, drafting and finalizing correspondence, telephones, dictation, providing assistance to the Director for clerical support at meetings and filing. Centralizing the administration of the housing programs has caused a significant increase in the technical level work required. This work was previously incorporated into the responsibilities of several higher level positions which was inefficient because the duties were technical in nature. With the realignment of duties, the Housing Secretary has been required to perform more technical duties that include the preparation of the loan documents, restrictive covenants, coordination of identified low and moderate income families into affordable housing, calculations of income for eligibility, calculations of allowable resale prices based on HUD income limit differentials, and assisting the Housing Administrator • monitor the affordable restrictions on all properties with restrictions and covenants. This type of work does not correspond with the current classification but does mirror the Housing Technician classification. Because the primary responsibility of this position has changed due to the reorganization, Staff is requesting a reclassification of the incumbent to Housing Technician. Denying this reclassification will result in this employee working outside of her classification. IV. Salary Grade Requested: Established Salary Grade of 460 V. Departmental Impact: In the process of evaluating the different responsibilities of the staff in Housing, staff has found that similar technical duties are being performed by people in different classifications. A review of the job descriptions reveals that this position is more appropriately classified as technical with some clerical requirements. Having the same classification for very similar positions will assist management in its ability to reassign work when necessary IV. Fiscal Impact: • The difference in the ranges of the two positions is 1.3% which makes the fiscal impact minimal Page 1-49 CITY OF PALM DESERT JOB DESCRIPTION C Title: Housing Technician Non-Exempt Position #: 30075 Grade #: 460 Revision Date: March 1, 2005 Class specifications are intended to present a descnphve list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job DEFINITION To perform a wide variety of responsible technical and clerical duties related to document processing support of Housing programs. Provide information and assistance to public regarding assigned programs and services. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned manager. . ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties C may include, but are not limited to, the following: Essential Functions: 1 Assist public with submission of various loan/grant applications and review of same. 2 Assist the general public with all City housing programs and procedures. 3 Perform a wide variety of responsible technical and clerical duties related to processing support of Housing Programs. 4. Prepare documents related to grant/loan files including program eligibility verification, grant/loan documents, and compliance correspondence. 5 Process applications for assigned housing programs and follow-up as necessary to complete package for approval 6. Monitor compliance with programs and contracts as well as participant files. 7. Maintain comprehensive technical records pertaining to area of C responsibility. March 1, 2004 Page 1-50 City of Palm Desert Housing Programs Technician • 8. Conduct research and prepare analysis of statistical data as assigned. 9 Coordinate with outside vendors, such as escrow, title, employers, banks and mortgage lenders to facilitate housing programs. 10 Provide clerical support for both the technical duties assigned and as may be necessary from time to time within the assigned department. 11. Perform other duties as assigned. QUALIFICATIONS Knowledge of: Modern office procedures, methods and equipment, including computers Business letter writing and basic report preparation. Oral and written communication skills. Interpersonal relations skills, using tact, patience, and courtesy. English usage, spelling, grammar and punctuation. Modem record keeping methods and procedures. • Pertinent Federal, State and local laws, codes and ordinances. Ability to: Develop and maintain record keeping systems Coordinate and compile information; input information using related software. Perform mathematical calculations accurately. Operate a variety of office equipment, including copiers, facsimile machine and computer, input and retrieve data and text, organize and maintain computer and physical files. Exercise sound judgment within established guidelines. Prepare clear and concise reports Maintain courtesy and tact in high stress situations Conduct comprehensive research on programs as assigned. Explain applicable policies and procedures, Apply laws and regulations as they pertain to area of responsibility Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Adhere to work schedule. Ability to follow verbal and written directions from supervisors. Ability to interact effectively with co-workers. Ability to understand and follow work rules • Ability to accept constructive criticism Ability to work in stressful situations and conditions. March 1, 2004 Page 1-51 City of Palm Desert Housing Programs Technician 0 EXPERIENCE AND TRAINING GUIDELINES Any combination of expenence and training that would likely provide the required knowledge and abilities is qualifying A typical way to obtain the knowledge and abdhhes would be. Experience: Three years of increasingly responsible clerical record keeping experience Training: Equivalent to completion of the twelfth grade supplemented by specialized training. WORKING CONDITIONS Environmental Conditions: Office environment. Physical conditions: Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time. City Manager Date C March 1, 2004 City of Palm Desert Page 1-52 City of Palm Desert • Fiscal Year 2005/2006 Personnel Change requests Division/Department Redevelopment Agency Request, From To Reclassification Housing Programs Project Coordinator— Grade 620 Coordinator— Grade 620 Fiscal impact of salary and benefits I $ -0-Title & Duties Change Only City Manager Recommendation Approve Department Justification Summary • In July 2004, the Director of Housing position was eliminated, and the Housing Division was restructured The incumbent was reassigned to report to the Redevelopment Manager and has since been assigned responsibilities different from those in his current classification • • The current duties performed by the incumbent would be better described by the classification of Project Coordinator The current pay grade is appropriate • Page 1-53 - WHITE PAPER BUDGET PROCESS 2005 /2006 SUBMITTED BY: Lauri Aylaian, Redevelopment Manager DEPARTMENT: Redevelopment Agency THIS IS A REQUEST FOR A: NEW POSITION X RECLASSIFICATION OF EXISTING POSITION GRADE - SALARY CHANGE X TITLE & DUTIES CHANGE DATE: 1 March 2005 • I. Request Reclassify Housing Programs Coordinator position to Senior Construction Contract Administrator. II. Background Information: The Housing Programs Coordinator position was created in July 2002. The incumbent has held the position since that date. There are no other City employees in this position. III. Justification: For the last year, the incumbent in the Redevelopment Agency's Housing Programs Coordinator position has been performing tasks very different from those in his job description As his supervisor, it is my belief that the Agency's best interests are served by reclassifying his position to Senior Construction Contract Administrator to better fit the role he fills, rather than asking him to perform the tasks that are technically in his job description, but for which the • Department's needs are not as great. Both positions are designated as non- exempt Grade 620, so there would be no change in salary associated with this reclassification Page 1-54 The job of the Housing Programs Coordinator theoretically involves development • and administration of the Agency's affordable housing programs; preparation of policies and procedures; monitoring compliance of subsidy agreements; seeking housing-related funding from various sources; and related administrative-type duties. During the last year, the incumbent was responsible for coordinating development of one of the Agency's proposed housing programs (the First Time Home Buyer Program), but has otherwise not actively worked on housing programs and has been re-tasked Instead, he has coordinated Agency activities and administered contracts for specific projects: the Catalina Community Room, the Senior Villas, the 42nd Avenue sidewalks, rehabilitation of a home on San Marino Circle, etc. The existing job title that best describes the actual work being performed by the incumbent is Senior Construction Contract Administrator. However, the job description for this position is rather narrowly focused around the Facade Enhancement Program. Consequently, it is appropriate to revise the job description to encompass a greater breadth of projects, as well as to reclassify the current Housing Programs Coordinator to this newly-descnbed Senior Construction Contract Administrator The proposed Senior Construction Contract Administrator job description is attached to this white paper • Ill. Departmental Impact: If this request is not approved, the encumbent will likely continue to function outside of his current job description, since the role he fills better meets the current needs to the Department, and because he personally prefers this role to that descnbed in his current job description. IV. Fiscal Impact: There is no fiscal impact associated with this reclassification • Page 1-55 CITY OF PALM DESERT JOB DESCRIPTION Title: Sr. Construction Contract Administrator Non-Exempt Position #: 30079 Grade #: 620 Revision Date: March 4, 2005 Class specifications are intended to present a descriptive list of the range of duties performed by the employee in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION: Under general supervision, provides varied and responsible technical and administrative support for the City's affordable housing and redevelopment programs, performs related work as assigned. SUPERVISION RECEIVED AND EXERCISED: Supervises no employees. Receives general direction from the Director of Housing and O Redevelopment or his designee. ESSENTIAL AND MARGINAL FUNCTION STATEMENT — Essential and other important responsibilities and duties may include, but are not limited to the following: Essential Functions: Performs essential functions for the Redevelopment Agency's various projects 1. Following the City Purchasing Ordinance selects and retains contractors and consultants who will design and construct projects related to the City's affordable housing stock and redevelopment programs. 2 Prepares staff reports and recommendations for approval of agreements, contracts and change orders and for project acceptance and closeout for Redevelopment Agency projects. 3. Reviews, verifies and recommends payment on invoices for construction work, professional services, reproduction, maintenance, utilities and related expenditures associated with assigned projects 4. Performs technical review of plans, specifications and contract documents prepared 0 by consultants. Page 1-56 — • Sr. Construction Contract Administrator 5. Tracks progress schedule of critical activities associated with assigned projects. Alerts appropriate parties in a timely manner of upcoming milestones and project deadlines. 6. Coordinates between contractors, architects, engineers and landscape architects, property managers and persons and agencies within the City including Planning Department, Building and Safety, Public Works, Redevelopment, Housing, Landscape and others. 7. Conducts inspections of project work and prepares lists of corrections required to bring properties into conformance with Building and Safety Codes and contract requirements including routine inspections of City/Agency owned or restricted properties in the affordable housing programs. 8. Holds pre-construction meetings with contractor and sub-contractors. Enforces contractor performance standards. Conducts work-in-progress and final inspections. Obtains material and labor releases. Makes incremental payments to contractors. • Obtains owners certification for complete and approves final disbursement of payments to contractors. 9. Prepares reports, correspondence, field reports and other documentation as necessary to protect the best interest of the City of Palm Desert. 10.Prepares staff reports and makes verbal presentations as necessary. 11.Administers Agency programs as directed to improve appearance and function of private residences of low-income individuals. 12.With the assistance of support staff, track expenditures of budgeted funds associated with assigned projects and programs. Marginal Functions: 1. Serves as liaison to Steering Committees and Council sub-committees appointed to deal with specific projects. 2. Monitor program compliance laws, rules, regulations and ordinances. 3. Perform related duties as requested by supervisor. Page 1-57 Sr Construction Contract Administrator QUALIFICATIONS: Knowledge of: Construction materials, methods, techniques and practices. Construction costs and cost estimating. Architecture, engineering and landscape design. General provisions of the Title 24 Building Codes as applied to residential and commercial construction. City zoning and regulations. Understanding of methods and techniques of conflict resolution. Local geography and street locations. State and federal guidelines for rehabilitation programs. Modern office equipment, including computers. Ability to: Interpret and evaluate construction plans and specifications. Prepare construction cost estimates and specifications and scope of work. Determine the most feasible construction or rehabilitation treatment of residential or commercial property in relation to available financing. Arbitrate disputes between contractors, homeowners, and/or consultants. Compile and collect data. Generate relevant reports. Adhere to work schedule. Follow verbal and written directions from supervisors. Interact effectively and cooperatively with those contacted in the course of work. Understand and follow work rules. Accept constructive criticism. Work in stressful situations and conditions. EXPERIENCE AND TRAINING: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge would be: Experience: Three years experience in commercial property rehabilitation, building code enforcement, or supervisory building construction experience. Training: ED Equivalent to a Bachelor's Degree from an accredited college or university. Page 1-58 • Sr.Construction Contract Administrator License or Certificate: Possession of, or the ability to obtain, an appropriate valid drivers license. WORKING CONDITIONS: Environmental Conditions: Travel from site to site; work in inclement weather conditions. Physical Conditions: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the City; strength to lift and carry materials weighing up to 20 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Significant • walking on a daily basis; sitting and standing for prolonged periods; stooping, kneeling, light lifting, will require roof inspections. City Manager Date • Page 1-59 City of Palm Desert Fiscal Year 2005/2006 Personnel Change requests Division/Department Development Services/ Public Works Department Request From To Reclassification Maintenance Worker I/II — Sr Maintenance Worker— Grade Grade 240/370 420 Fiscal impact of salary Benefits (Approximate) $4,400 $900 City Manager Recommendation Approve Department Justification Summary • The Streets Maintenance department is increasingly responsible for more street maintenance activities that are performed by staff This is due in part to the aging of the City's infrastructure and in part to the increase in linear feet of street as the City develops northward • The transfer of maintenance worker positions from the park to the streets O department, and the anticipated transfer of additional positions, has created the need for another lead person to assist in directing crews on the job site 0 Page 1-60 - • CITY OF PALM DESERT rnetP11 PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM To: Carlos Ortega, City Manager From: Michael Errante, Director of Public Works Date: March 1, 2005 Subject: WHITE PAPER REQUEST—SENIOR MAINTENANCE WORKER FOR STREET MAINTENANCE DIVISON —NEW POSITION ISSUE: Presently, the Street Maintenance Division has one senior maintenance worker assigned and the level of maintenance activity is ever increasing where an additional lead person is needed. BACKGROUND: • The senior maintenance worker is the lead person or foreman who assists the street supervisor in overseeing and scheduling the daily assignments, ensuring the timely completion of work by the various crews, providing expert guidance and field decisions, ordering and maintaining supplies and materials used in projects and assisting with the efficient overall operation of the division. The street division has increased its level of maintenance activities due to the ageing of the city's infrastructure, new development within the city and the unavailability of contractors to perform some of the smaller maintenance and repair work projects. ANALYSIS: It is anticipated the new position will be filled by an internal recruitment, which would result in a minimum five percent salary increase for the person selected. The vacancy created would be backfilled with a new hire at the Maintenance Worker I level, grade 260. RECOMMENDATION: Allocate a new Senior Maintenance Worker position for the Street Maintenance Division. Submitted By: Reviewe• -nd Conc �. toms a T m Bass er Ho 'er Croy • Maintenance Services Manager ACM for Develo• .'nt Services cc: Paul Gibson, Director of Finance/City Treasurer Page 1-61 City of Palm Desert Fiscal Year 2005/2006 Personnel Change requests 0 Division/Department Development Services/Public Works Department Request Position Requested New Position Sr Office Assistant Fiscal impact of salary Benefits (Approximate) $34,400 $17,200 City Manager Recommendation Approve Department Justification Summary • As the City has grown, the number of complexity of Public Works projects has also grown creating a huge volume of paper and electronic records that must be maintained Filling this position would allow the Public Works department to assign a full-time staff person to records maintenance and retention • Currently the department uses part-time student workers and temporary 0 employees for this function Because there are several different employees, each working part-time, there has been a problem with continuity and accurate filing A full-time employee will provide a higher level of service • The cost of this position will be offset by reduced use of temporary help and student workers 0 Page 1-62 CITY OF PALM DESERT irev if aei", PUBLIC WORKS - • ..sus us, 4 . c't ~ INTEROFFICE MEMORANDUM To: Carlos Ortega, City Manager From: Michael Errante, Director of Public Works Date: March 11, 2005 Subject: WHITE PAPER REQUEST — NEW POSITION: SENIOR OFFICE ASSISTANT ISSUE: The Public Works department needs an additional employee to process payments and perform data entry tasks. This would assist in reducing the workload and increasing the efficiency of the Administrative Assistant so more time could be devoted to the actual administration duties of the department. BACKGROUND: • In the past, the Public Works department was small enough that the Administrative Assistant could reasonably perform all the administrative duties related to the Director of Public Works and City Engineer and still have time left over to process payments and maintain the public works filing systems. The department has grown to a point where the workload has become too great for one employee. The students are able to help, but some of the responsibilities are greater than what a student can undertake. ANALYSIS: The new position would start at salary grade 380. Currently the monthly and annual salary amounts for grade 380 are $2,866 48 and $34,397.76 respectively. RECOMMENDATION: Authorize the addition of a Senior Office Assistant position for the Public Works department. Submitted By: Review and Conc Michael Errante, P E. Homer Croy Director of Public Works ACM for Deve ent Services Cc: Paul Gibson, Finance Director Page 1-63 City of Palm Desert Fiscal Year 2005/2006 Personnel Change requests O Division/Department Development Services/Public Works Department Request Position Requested New Position G I S Technician — Entry Level Fiscal impact of salary Benefits (Approximate) $46,100 $23,000 City Manager Recommendation Approve Department Justification Summary • The technological demands of the department are increasing, and the requested position would facilitate greater efficiency in operations and a higher level of service to the public • This position would enhance the City's ability to maintain its inventory of infrastructure by entering new information into the G I S system as infrastructure is built and upgraded and providing the means to implement an improved pavement management program • This additional G I S technician would allow the City to start maintaining its own data, County data has been found to be inaccurate, and this position could perform field surveys for update on data directly • The position would be responsible for providing improved data for traffic signal operations, fiber optic interconnect network, and Traffic Volume Counts and Analysis • This position would serve as a "mapping librarian", filing and retrieving geographic data, and would perform research using G I S for both public and staff with relation to improvements, right of way, land data, etc O Page 1-64 a. CITY OF PALM DESERT ' .• tin �;q',; PUBLIC WORKS • 3 :� • INTEROFFICE MEMORANDUM To: Carlos L. Ortega, City Manager From: Michael Errante, Director of Public Works Date: March 11, 2005 Subject: WHITE PAPER REQUEST— NEW POSITION: GIS TECHNICIAN ISSUE: The Public Works department needs an additional employee to assist with the creation, editing, updating, and use of GIS data and equipment. It is also important that we have someone with the ability to create and manipulate maps. The person to fill this position would be required to have a firm understanding of the above requirements and knowledge of Global Positioning System equipment and integration of the data with GIS software (Arc GIS 9.x). • BACKGROUND: The City Is becoming more reliant on maps and mapping software for various aspects of Public Works including customer services, Capital Improvement Projects, and records keeping. With the increased reliance on Geographical Information Systems comes the need for additional staff to support this valuable system. ANALYSIS: The new position would start at salary grade 560. Currently the monthly and annual salary amounts for grade 560 are $3,842.59 and $46,111.08 respectively. RECOMMENDATION: Authorize the addition of a GIS technician position for the Public Works department. Schmitt,. Sy: Reviewed a. . Conc Michael Erran e, P E. omer Cm Director of Public Works ACM for Pier lopment Services Page 1-65 City of Palm Desert Fiscal Year 2005/2006 Personnel Change requests Division/Department Redevelopment Agency/Housing Division Request, Position Requested New Position Management Analyst Fiscal impact of salary Benefits (Approximate) $49,500 $24,700 City Manager Recommendation Approve Department Justification Summary • In July of 2004, the position of Director of Housing was eliminated, and its responsibilities and duties were reassigned, with the understanding that in the future, the,needs of the division would develop, and staffing plans could be recommended • During the last year, staff has evaluated the staffing needs of the Division and has determined that a Management Analyst would provide the level of education and,independent work necessary to accomplish the goals set by the City/RDA • This position"will take over responsibility for several housing programs such as reviewing Desert Rose resale applicants and loans, HIP approvals, and finalization of housing programs required under the Stipulation k • This position would provide a much-needed generalist to the Housing Department, it could then be assigned various programs or projects as the needs arise .� •l I 0 Page 1-66 WHITE PAPER BUDGET PROCESS 2005 /2006 SUBMITTED BY: David Yrigoyen, Director of Redevelopment and Housing DEPARTMENT: Housing Division THIS IS A REQUEST FOR A: X NEW POSITION Manaciement Analyst I/II Grade 600/700 • RECLASSIFICATION OF EXISTING POSITION GRADE - SALARY CHANGE _ TITLE & DUTIES CHANGE DATE: 3-1-05 I. Request: New position of Management Analyst I/II II. Background Information: The Housing/RDA divisions were reorganized with the 04-05 fiscal year due to the retirement of the Director of Housing. Within that reorganization, duties of existing staff were realigned to best suit the current job classifications and/or reclassified positions Staff indicated at the time of reorganization that once the department had a chance to'settle in', further evaluation would be necessary to determine what type • of position should be requested to replace the vacated Director of Housing position since that position was merged with the Director of Redevelopment. Page 1-67 III. Justification: 0 With the concurrence of the ACM for Redevelopment and the Director of Redevelopment and Housing, responsibilities and duties were re-evaluated to determine which areas would be best served by the replacement position. A Management Analyst is recommended to timely facilitate the oversight of the existing housing programs. This is the area that is showing strain due to the lack of an appropriate level staff person. This position will be responsible for reviewing the Desert Rose resale applicants and loans, HIP approvals, finalization of drafted housing programs required under the Stipulation, implementation of same and review and approval of wait list applicants. Not filling this position at this time will result in significant delays in the implementation of housing programs. This position is in place of a previously budgeted position and was expected at the time of reorganization. IV. Salary Grade Requested: Established Salary Grade of 600/700 V. Departmental Impact: The addition of this position for the fiscal year 2005-2006 will return the department 0 to the same number of full-time staff members as there were prior to the reorganization. IV. Fiscal Impact: Because this position fills a position that was previously budgeted at a higher level, he overall fiscal impact will be minimal. This is due to the salary savings created by the reorganization in the 04-05 fiscal year. 0 Page 1-68 CITY OF PALM DESERT JOB DESCRIPTION Title: Management Analyst I / II Exempt Position #: 20058 / 20020 Grade #: 600 /700 Revision Date: March 1, 2004 Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a wide variety of responsible and complex administrative and analytical duties; to participate in special projects and assigned programs; and to provide information and assistance to the public regarding assigned programs and services. DISTINGUISHING CHARACTERISTICS • Management Analyst I—This is the entry level class in the Management Analyst series This class is distinguished from the Management Analyst II by the performance of the more routine tasks and duties assigned to positions within the series including assuming responsibility for less complex projects. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Management Analyst II—This is the full journey level class within the Management Analyst series. Employees within this class are distinguished from the Management Analyst I by the performance of the full range of duties as assigned including working independently, performing detailed research and analysis, preparing comprehensive reports and grants, and serving as a liaison for assigned projects. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. The Management Analyst II class is distinguished from the Senior Management Analyst in that the latter focuses on the administration of ongoing programs and projects in addition to research and analysis activities. • March 1, 2004 City of Palm Desert Page 1-69 Management Analyst I/II 0 SUPERVISION RECEIVED AND EXERCISED Management Analyst I Receives general supervision from assigned manager. Management Analyst II Receives direction from assigned manager. Exercise functional and technical supervision over technical and clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS—Essential and other important responsibilities and duties may include, but am not limited to, the following: Essential Functions: 1 Participate in special projects including complex research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and O present reports. 2. Assist in preparing and negotiating contracts for assigned program area; monitor compliance with applicable contractual agreements; recommend modifications as appropriate. 3. Prepare comprehensive technical records and analytical reports pertaining to assigned area of responsibility; conduct research and comprehensive data collection efforts to support analysis. 4. Assist in the preparation and administration of assigned budget(s); maintain and monitor appropriate budgeting controls; monitor cash and expenditures; make budgetary projections; prepare various financial reports as required. 5. Anticipate, plan and coordinate changes to policy and practices for assigned area; coordinate with other Departments to effect change as necessary. 6 Collect, compile, and analyze complex information from various sources related to assigned programs; prepare reports which present and interpret data, and identify alternatives; ensure compliance with local, State and Federal regulations; make and justify recommendations. March 1, 2004 City of Palm Desert Page 1-70 • Management Analyst I/II 7. Coordinate and collaborate with departments, divisions and outside agencies; serve as a liaison with public and private organizations, community groups and other social organizations, represent the City to Boards, Commissions, and County, State and Federal agencies, provide information and serve as a resource. B. Plan, develop, and implement a wide range of City sponsored and community events; develop promotional programs; coordinate activities with other Departments, community groups and outside agencies. 9. Respond to and resolve difficult and sensitive citizen complaints and inquiries; review problems and recommend corrective actions; prepare summary reports as required. 10.Serve on a variety of committees as assigned; prepare and present staff reports to the Council and other Boards and Commissions. Marginal Functions: 1. Attend and participate in professional group meetings; stay abreast of new • developments and changing legislation affecting assigned area. 2. Plan, coordinate, and participate in a variety of special projects as assigned. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Management Analyst I Knowledge of: Principles and practices of public administration Methods of research, program analysis, and report preparation. Principles and procedures of financial record keeping and reporting. Modern office procedures, methods and computer equipment. Principles and practices of program development. Pertinent Federal, State and local laws, codes and regulations. • March 1, 2004 City of Palm Desert Page 1-71 Management Analyst I/II • Ability to: Learn operations, services and activities of assigned area. Learn principals and practices of budget administration. Interpret, apply and explain policies and procedures of assigned area. Research, analyze, and evaluate programs, policies and procedures. Prepare clear and concise reports. Independently prepare correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities. Adhere to work schedule. Follow verbal and written directions from supervisors. Interact effectively and cooperatively with those contacted in the course of work. Understand and follow work rules. Accept constructive criticism. Work in stressful situations and conditions. Experience and Training Guidelines • Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of responsible administrative and analytical experience. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. March 1, 2004 • City of Palm Desert Page 1-72 • Management Analyst I/II Management Analyst II In addition to the qualifications for Management Analyst I. Knowledge of: Operations, services and activities of assigned program area. Principles and practices of budget administration. Public relations techniques. Ability to: Perform complex administrative and analytical activities for assigned programs. Independently perform difficult administrative and analytical activities in the area of work assigned. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Lead, mentor and develop subordinates. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of administrative and analytical experience preferably within a local government environment. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field. License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. • March 1, 2004 City of Palm Desert Page 1-73 Management Analyst I/II O WORKING CONDITIONS Environmental Conditions: Office environment. Physical Conditions: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the City; strength to lift and carry materials weighing up to 20 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. City Manager Date \J fl' March 1, 2004 City of Palm Desert Page 1-74 City of Palm Desert • Fiscal Year 2005/2006 Personnel Change requests Division/Department Redevelopment Agency Request From To Reclassification Sr Construction Contracts Project Administrator— Grade 730 Administrator— Grade 620 Fiscal impact of salary Benefits (Approximate) $4,100 $800 City Manager Recommendation Approve Department Justification Summary • In July 2004, the Director of Housing position was eliminated, and the Housing Division was restructured The incumbent was reassigned to report to the Redevelopment Manager and has since been assigned responsibilities greater than those of his current classification • • The cost of this upgrade would be mitigated by the elimination of the Director of Housing position • Part of the 2004 restructuring of RDA/Housing functions created opportunities for the incumbent to perform independently and take an active and responsible role in initiating and administering major construction projects for both the Agency and the Housing Authority • Page 1-75 WHITE PAPER BUDGET PROCESS 2005 /2006 C SUBMITTED BY: Lauri Aylaian, Redevelopment Manager DEPARTMENT: Redevelopment Agency THIS IS A REQUEST FOR A: NEW POSITION X RECLASSIFICATION OF EXISTING POSITION X GRADE - SALARY CHANGE _ TITLE & DUTIES CHANGE DATE: 1 March 2005 0 I. Request Reclassify Senior Construction Contract Administrator position to Redevelopment Project Administrator. II. Background Information: In the past, the Redevelopment Agency has typically had a Project Administrator who is responsible for managing the initiation, scoping, design and construction of various projects undertaken by the Agency There is not currently a Project Administrator in the Agency. III. Justification: The incumbent in the Redevelopment Agency's Senior Construction Contract Administrator position has been generally functioning at a grade commensurate with the Project Administrator position (730) on some projects during the past year. The project load for the Agency in the current five-year plan warrants one or more individuals functioning at a 730 grade level who can take responsibility for managing a minimum of four or five projects, each valued between $250,000 and $5,000,000. Page 1-76 The Agency proposes to reclassify the Senior Construction Contract Administrator to a Grade 730 Redevelopment Project Administrator. The new • position is analogous to the existing Project Administrator position, but modified to the specific functions of the Redevelopment Agency, rather than to those of the Public Works Department. (A copy of the proposed Redevelopment Project Administrator job description is attached.) A primary distinction between the Redevelopment Project Administrator, which is a Grade 730 position, and a Senior Construction Contract Administrator, which is a Grade 620 position, is that the Project Administrator deals with a greater scope, and must possess broader and deeper abilities and knowledge for implementing the projects that they manage. Both positions require the analysis and the preparation of reports, the ability to conduct public meetings, and to make strong verbal and written presentations as necessary. Both positions also require technical knowledge relative to the area in which they work. However, the Grade 620 position focuses its technical knowledge on accomplishment of a particular subset of projects, while the Grade 730 position applies the specific technical knowledge to not only executing particular projects and programs, but to developing and establishing methods by which programs and projects can be executed. The Redevelopment Project Administrator's projects and programs are broader in scope such that they encompass all phases from feasibility analysis through design, construction, and ongoing maintenance and operation. The Project • Administrator is also required to know the principles and practices of project development and implementation such that they can fully scope a project, compare various contracting strategies and methods of delivery, make appropriate recommendations, execute the work appropriate for the selected methodology, and make adjustments necessary to assure the long-term operational success of the project. This requires greater conceptual understanding and the ability to identify core problems in a project, not just the ability to respond to the symptoms of the problem as they arise. It also requires knowledge of the computer applications related to project management and tracking such that the Project Administrator can truly manage a project rather than coordinate and implement it. Ill. Departmental Impact: If this request is not approved, the encumbent will likely continue to function outside of his current job description on projects such as the Alessandro Alley Project and the Palm Village Apartments. Other new and proposed projects would need to be scoped, analyzed, and have management plans developed by consultants. Once these elements were in place, individual tasks and contracts would be assigned to the Senior Construction Contract Administrator. • IV. Fiscal Impact: The salary increase associated with the proposed reclassification will cost the City an additional $$4,973 ($4,144 salary plus $829 for benefits) in Fiscal Year 2005/6. Page 1-77 2005 White Paper Protect Admnneelor wpd CITY OF PALM DESERT JOB DESCRIPTION Title: Redevelopment Project Administrator Exempt. XX Position #: 20036 Grade. 730 Approval Date: Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Assist in the coordination and monitoring of the Redevelopment Agency's capital improvement projects and programs; oversee and coordinate the work of outside consultants and contractors; and perform a variety of technical tasks relative to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED 0 Receives direction from assigned manager. Exercises supervision over professional, technical and clerical staff. ESSENTIAL FUNCTIONS STATEMENT - Essential responsibilities and duties may include, but are not limited to, the following. Essential functions: 1. Assist in coordination and monitoring of the Redevelopment Agency's capital improvement program, prepare project programs for design; develop specifications; prepare budgets and schedules. 2. Assist in the selection, monitoring, and coordination of work with outside consultants and developers, negotiate contracts; monitor progress of projects and disbursements of payments 3 Recommend and assist in the implementation of program goals and objectives, establish schedules and strategies for meeting redevelopment goals; and implement policies and procedures. ED 4 Participate in the preparation and administration of program and project budgets; submit budget recommendations; monitor expenditures. Page 1-78 Redevelopment Project Admmistretor • 5. Assist in the preparation and issuance of requests for proposals and contracts to consultants, contractors, and developers Administer contracts with said parties, work with various steering committees, user groups, business and property owners, and related committees to assess needs and build consensus for projects. 6. Organize, schedule, and implement capital improvement activities and related redevelopment programs. Facilitate project approval through various City departments and utility agencies 7 Work with consultants to coordinate project duties; review and approve consultant submittals. 8. Assist in maintaining records and developing reports concerning new or ongoing programs and program effectiveness; prepare, maintain and file project reports; prepare statistical reports as required. Marginal Functions: 1 Monitor program compliance with laws, rules and regulations. 2. Conduct surveys of program participants to determine participant needs, interpret • and record survey results; implement program changes in response to results. 3. Maintain awareness of new developments in the area of redevelopment law; incorporate new developments as appropriate into programs. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Basic operations, services and activities of project management and redevelopment law. Principles and practices of capital improvement program, development and implementation. Principles and practices of contract negotiation and management techniques. Basic architecture, landscape, engineering, planning, and design fundamentals. Basic procedures, methods and techniques of budget preparation and control. Pertinent Federal, State and local laws, codes and safety regulations. Recent developments, current literature and information related to capital improvement projects, redevelopment, and project management. • Marketing theories, principles and practices and their application. Modern office equipment including computers. Computer applications related to project management and tracking. Ability to: Page 1-78a Redevelopment Project Administrator Prepare and present concepts, budgets, schedules, and management plans for 0 proposed projects. Coordinate and direct redevelopment and capital improvement programs suited to the community. Recommend and implement goals for meeting Agency objectives. Prepare and/or review construction documents and specifications Manage multiple projects and activities. Elicit community and organizational support for projects and programs. Interpret and explain City policies and procedures. Prepare and administer program budgets Allocate limited resources in a cost effective manner. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work including the general public. Maintain mental capacity that allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge would be. n Experience: Four years of responsible administrative, analytical or project management experience. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in Project Management, public administration, or a related field. License or Certificate: Possession of, or ability to obtain, an appropriate valid driver's license. WORKING CONDITIONS Office and field environment. Physical conditions: Significant walking on a daily basis; sifting and standing for prolonged periods. 0 City Manager Date Page 1-79 City of Palm Desert • Fiscal Year 2005/2006 Personnel Change requests Division/Department Finance Department Request Position Requested New Position Management Analyst Fiscal impact of salary Benefits (Approximate) $49,500 $24,700 City Manager Recommendation Approve Department Justification Summary • A staff person is necessary for collecting and analyzing data for annual fee studies The Sr Management Analyst for Development Services is currently handling this, however, that position is being reassigned to the pool and other projects that will take up most of the work time • • Incumbent would be responsible for cost allocation for State and Federal grants and allocating costs for capital projects • This position would provide the City with the staffing necessary to defend its development fees and capture new revenue and reimbursement opportunities • Page 1-80 City of Palm Desert Fiscal Year 2005/2006 Personnel Change requests O Division/Department Redevelopment Agency Request From To Reclassification Business Support Economic Development Manager Manager— and — — and — Business Support Economic Development Technician Technician Fiscal impact of salary and benefits $ -0-Title Change Only City Manager Recommendation Approve Department Justification Summary • The mission of the department has changed significantly, and the current title no longer accurately reflects the activities of the incumbents • Providing title change for these two positions is appropriate for the duties CD performed 0 Page 1-81 City of Palm Desert • Fiscal Year 2005/2006 Personnel Change requests Division/Department Community Services / Special Programs Department Request Position Requested New Position Recycling Technician Fiscal impact of salary Benefits (Approximate) $40,400 $20,200 City Manager Recommendation Approve Department Justification Summary • A position is needed in order to implement recycling programs with commercial and residential customers This position would be heavily involved in door-to-door campaigns, meeting with local businesses, and providing education and training • • Under supervision, the incumbent would assist in administering recycling awareness and diversion programs, including public relations activities, and would conduct activities and programs to encourage and increase community recycling efforts • Staff recommends that funding for this position come from Recycling/Tipping funds • Page 1-82 City of Palm Desert Fiscal Year 2005/2006 Personnel Change requests n Division/Department Finance Department Request From To Reclassification Business License Business License Technician II — Technician I — Grade 460 Grade 560 Fiscal impact of salary Benefits (Approximate) $4,100 $800 City Manager Recommendation Deny in favor of a citywide Classification and Compensation study Department Justification Summary • Position should be adjusted to provide internal equity within the Finance Department, especially in relation to the Accounting Technician series This position is also responsible for the auditing of business licenses, which often produces additional revenue to the City • The salary is not in line with the market and similar positions in other 0 cities C Page 1-83 City of Palm Desert • Fiscal Year 2005/2006 Personnel Change requests Division/Department Development Services/ Planning Department Request From To Reclassification Planning Technician Assistant/Associate Planner (Grade 560) & Assistant (flexible staffing for 3 positions) Planner (Grade 680) Fiscal impact of salary and benefits. $ (none in current fiscal year) Would vary depending upon incumbent qualifications City Manager Recommendation Deny in favor of a citywide Classification and Compensation study Department Justification Summary • Historically, planning positions have been flexible staffed in the • Assistant/Associate Planner range, to allow for staff development • Experienced planners are difficult to recruit from other agencies, it's prudent to develop our own staff • Upcoming retirements create a pressing need to develop qualified staff that will be ready to assume a higher level of responsibility • The current Planning Technician is working outside his classification and meets the requirements for Assistant Planner • The current Assistant Planner is on track to meet the requirements for Associate Planner in the next two years • Page 1-84 City of Palm Desert Fiscal Year 2005/2006 Personnel Change requests ,� Division/Department Development Services/ Public Works Department Request From To Reclassification Assistant Engineer— Associate Engineer— Grade 730 Grade 720 Fiscal impact of salary Benefits (Approximate) $5,600 $1,100 City Manager Recommendation. Deny— Employee was recently promoted to Assistant Engineer and is still on probation in that position Department Justification Summary • Incumbent meets the requirements for Associate Engineer and performs at the Associate level 0 0 Page 1-85 City of Palm Desert • Fiscal Year 2005/2006 Personnel Change requests Division/Department Development Services/Public Works Department Request From To Reclassification Sr Engineer/City Surveyor City Surveyor— Grade 775 — Grade 770 Fiscal impact of salary Benefits (Approximate) $3,400 $600 City Manager Recommendation Deny in favor of a citywide Classification and Compensation study Department Justification Summary. • The incumbent is required to maintain the same level of training and certification as the Traffic Engineer, and this request puts the two positions at the same grade, maintaining internal equity • • The incumbent is a long-time, dependable, and exemplary employee whose efforts on behalf of the City deserve recognition in salary • The position is not in line with the market • Page 1-86 City of Palm Desert Fiscal Year 2005/2006 Personnel Change requests Division/Department Development Services / Public Works Department Request Position Requested New Position Fleet Maintenance Coordinator Fiscal impact of salary Benefits (Approximate) $46,100 $23,000 City Manager Recommendation Deny —The need for this position should be reevaluated with regard to future contract opportunities Additionally, there may be some reorganization next year, following the retirement of the current Maintenance Services Manager Department Justification Summary • The requested position would be responsible for coordinating all fleet maintenance and service requirements (both those performed in-house and those outsourced) • In addition, the position would be responsible for determining fleet needs n and acquiring new fleet vehicles as necessary C Page 1-87 PALM DESERT POLICE 1110 DEPARTMENT ; �A • Served by the Riverside County Sheriffs Department Bob Doyle, Sheriff.- Corona May 23, 2005 TO: City Council-City of Palm Desert FROM: Captain Craig Kilday (Prepared by Lieutenant Steve Thetford) SUBJECT: City of Palm Desert Police Department-Budget Proposal FY 05/06 Attached are the proposed budget scenarios for FY 05/06 for your review and consideration Attachment I presents the Current Level of Service scenario and Attachment II presents the requested Increased Level of Service to support the current and future growth in the north end of the City Background The Palm Desert Police Department currently operates with 70 Sworn staff and had a budget of$11,178,797 99 for FY 04/05 As you know we serve our current population of approximately 48,4871 over approximately 25 square miles with the current sworn police to population per thousand ratio of 1 44/ 1000 Attachment I—Detailed Budget Appropriations Request— Current Level of Service • FY 05/06 This spreadsheet presents a detailed breakdown of the estimated cost of staffing for the existing current level of service This spreadsheet is also broken out with cost per individual position The proposed cost for the existing current level of service for FY 05/06 is $12,073,758, an increase of approximately $894,960 This projected increase is based upon an anticipated rate increase of approximately 8% for sworn and 5% for non- sworn to be set by the Contract City Administrator The estimated 8% rate increase for sworn staff is based upon increased County workers compensation costs and recently negotiated sworn pay increases Attachment II - Detailed Budget Appropriation Request — Requested Increased Level of Service Scenario FY 05/06 This spreadsheet contains a detailed breakdown of proposed cost for the requested increased level of service for FY 05/06 The proposed cost for the existing level of service with the increased level of service for FY 05/06 is approximately $12,385,598 This would an increase of approximately $311,840 over the proposed current level of service for FY 05/06 and would be an overall increase of approximately $1,206,800 from FY 04/05 A white paper will be submitted to support this request in detail Cc Carlos Ortega, City Manager- City of Palm Desert • Paul Gibson, Finance Director- City of Palm Desert ' Based on population estimates provided in REASCO"Revised City of Palm Desert Five-Year Forecast of General Fund Revenue and Expenses"21Doc04. 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G o m R 1 A t 0 $ x $a 11 ' a m To X x x x % X % x K X R % % x cc N 8 8 8 0 0. 02 Q v t o m o � E $ y g a , z 8 E , g � hiini o Nagd t Kg •mflzIm288 ; 1 gEo -e e V aE oM ' tn g8 1Zt € otmaoamim ° � ` w0EE2 v 1LL 1 i 3 gable t t < E E E t E i o o 8 a 2W 0 • WC .- N M v N m N O a o - N of v of m r W m N Aj N N N N Page 2-3 2 A C,--1' & co k % K co co 2s2 § § 01 0 _ 00 C. / IR % ! { o 7 - o $ 0 2 Z \ 2 § ° o ! $ 0 � 8 In` a. 3 / wI 4 � 8I 69 CO E2 < t \ tg « To CL \ The] - kk a ! ! k ! $ 5 R [ f R = k 46 t a { 2 = / } ( \ / ( / '62 { k C # & Q ao. c c 9 272v o ) k8 / ) k } k Page 2-4 • An ..• it :; t s., • J 4a Ala a y 7.1 .41 Bob Doyle, Sheriff- Coroner PALM DESERT POLICE DEPARTMENT Served by the Riverside County Sheriffs Department - Palm Desert Station • Palm Desert Police Budget FY 2005 / 2006 Increase in General Law Enforcement Hours City of Palm Desert May 23, 2005 Page 2-5 \, Riverside County Sheriff's Department • •y \` PALM DESERT POLICE Memorandum - ,,, Bob Doyle, Sheriff-Coroner TO: Carlos Ortega, City Manager Date: May 23, 2005 FROM: Captain Craig Kilday (Prepared by Lieutenant Steve Thetford) RE: Positional Paper—Requesting Increase in General Law Enforcement Hours Expanding North End Beat Recommendation The Palm Desert Police Department, served by the Riverside County Sheriffs Department, recommends that the City of Palm Desert approve the request to increase their General Law Enforcement Hours by 30 hours per day for FY 05/06 budget The total budget request for FY 05/06 with additional increase of service is $12,385,597 The rollover budget request for FY 05/06 for our current level of service is approximately $894,960 more that the projected FY 04/05 budget However, the overall increase with the requested increased level of service is $1,206,800 which is an additional $311,840 over the current level of service projection These additional hours will allow our Police Department to establish an additional beat in the north end of the city to address the current and future residential and commercial growth in this area These additional hours will allow us to provide one full time deputy to specifically work this beat for each of our three 10 hour shifts daily This additional beat deputy will provide proactive routine patrols and respond to the projected increase in calls for service that will occur as a result of the Desert Gateway Project and the expanding north end residential areas Background The Palm Desert Police Department currently operates at a General Law Enforcement staffing of 146 6 hours per day This is an approximate equivalent of(30) deputy sheriff positions that provide general patrol services to our three patrol shifts(10 hours per shift) Our city is currently divided into four distinct patrol beats (see attachment A — current beat map w/additional beat projection) The South Palm Desert Beat (32 beat) covers the southern portion of the city south of the El Paseo Business District The Business Beat(30 beat) covers the Highway 111 corridor business district to include El Paseo, Palms to Pines, Westfield Shoppingtown, Best Buy Center, Mervyns Center, Desert Crossing Shopping Center, and the Painters Path Business District The Northwest Palm Desert Beat (36 beat) includes all of the city north of the Hwy 111 business district, the western boundary of our city limits, to the northern city boundary, and primarily west of Cook Street The Northeast Palm Desert Beat (34 beat) includes the entire city north of Fred Waring Drive, East of Cook Street, to the Northern and Eastern boundaries of the city limits O Page 2-6 Our current General Law Enforcement Staffing is five patrol units per shift This allows us to provide four patrol deputies dedicated to each beat and one roving patrol deputy (known as 70 • beat) to provide immediate back-up and provide assistance to all the designated beat units This staffing has allowed our Police Department to maintain one of the lowest average response times to emergency calls for service (5 minutes) in all of the Riverside County contract law enforcement. Sworn Officer Staffing Ratio Our current sworn officer staffing level (70 Sworn) is 1 4 sworn officers per 1000 residents (based on a population estimate of 48,487)1 The national average for west coast law enforcement is 1 8 sworn officers per 1000 residents2 and the City of Palm Desert minimum standard, as recommended by the general plan, is 1 5 sworn officers per 1000 residents The increase of 30 patrol hours equates to approximately six deputy sheriff positions which would allow us bring our sworn staffing level to 1 53 sworn officers per 1,000 residents This increased service level is within the increased staffing projections as presented by the REASCO report and will allow us to provide an appropriate level of service to the rapid growth of the residential and commercial areas of the northern portion of the city Current Beats and Call Volume Current configuration of the Northwest Palm Desert Beat (36 beat) from the north end to the south end is approximately 5 3 miles From the west end of the beat to the east end is up to approximately 3 miles at its widest point During most of the business hours throughout the day, the approximate length of time it takes a vehicle to safely travel within the posted speed limits • from either the extreme north end to the extreme south end of 36 beat is approximately 12 minute? The amount of vehicular traffic during these hours would directly effect response times for the day shift and swing shift deputies (approximately 11 hours of each day from approximately 7 00 AM to 6.00 PM, typical work hours including travel time) The Northwest Palm Desert Beat (36 beat) and The Northeast Palm Desert Beat (34 beat) beat are"demographically similar" while the 30 beat (Business Corridor)and 32 beat (Southern City) are in their own"demographic area" The deputies in the 36 beat and 34 beat demographic areas generally assist each other due to the volume and types of priority of calls received in their respective beats and the distances needed to travel to cover their beats With the growth of residential homes, commercial buildings, and the heavy increase in vehicular traffic, the north end of our city has become a"demographic area" of its own due to increased response times and a certain future increase in calls for service The Palm Desert Police Department responded to approximately 39,871 calls for service in 2004 The approximate number of calls generated in the 36 beat last year was 10,407, and the average number of calls generated in the 34 beat was approximately 5,2724. These calls represent everything from emergency calls (medical aids, armed robberies, etc ) to non criminal public assistance calls(stalled vehicles, lost property, etc) The proposed future beats and some current beat statistics are as follows • ' Based upon REASCO population projection. 2 According to the U S DOJ Uniform Civne Report for 2003 i This estimate was based on test drives conducted on Wednesday,020905,from approx 2 00 PM to 3 00 PM on Monterey Ave between San Gorgonio and Dinah Shore Dr These and the followmg figures are estimates taken from our county Data Warehouse These estimates were from January 1, 2004,to December 31, 2004 Page 2-7 * The southern portion of the 36 beat would include the area from Country Club Drive to just north of the 30 beat business district and from Monterey Avenue to Cook Street The average number of calls for service in this area alone last year was 9,170 The average time for an emergency response (priority 1 calls) in this area was approximately 4 82 minutes The deputy C assigned to the 36 beat responded to only approximately 38% of these priority 1 emergency calls The average time for response to a prionty 2 call (residential and commercial alarms, suspicious persons, etc) was 7 18 minutes The deputy assigned to the 36 beat responded to an estimated 43%of these calls * In comparison, the north portion of the current 36 beat (Monterey Avenue to Cook Street and Country Club Drive to Interstate 10 (these figures do not include the recent annex of Palm Desert Greens and Suncrest) had an estimated 1,237 calls for service last year The average time for an emergency response in this sector was approximately 5 7 minutes The deputy assigned to 36 beat responded to approximately 55% of these emergency calls The average time for response to pnority 2 calls in this sector was approximately 10 4 minutes with the 36 beat deputy responding to an estimated 41%of these calls. * The southern portion of the 34 beat would include the area from roughly Interstate 10 to Fred Waring Drive and Cook Street to Washington Street (see attachment D) The average number of calls for service in this area last year was 4,301 The average time for an emergency response (priority 1 calls) in this area was approximately 5 18 minutes The 34 beat deputy responded to approximately 66% of these priority 1 emergency calls The average time for response to a priority 2 call was 8 81 minutes The 34 beat deputy responded to an estimated 64% of these calls * In comparison, the north portion of the current 34 beat (Interstate 10 to Country Club Drive and Cook Street to Washington Street, see attachment E) had an estimated 971 calls last year The average time for an emergency response in this area was approximately 6 6 minutes The 34 beat deputy responded to approximately 72% of these emergency calls The average time for response to priority 2 calls was approximately 11 minutes with the 34 beat deputy responding to an estimated 49%of these calls In the previous comparisons deputies from other beats, including the roving 70 beat deputy, supervisors, and even other jurisdictions, all responded to these calls when the assigned beat deputies for their designated areas were busy on other calls Although the Palm Desert Police Department has a high level of teamwork and cooperation in answering calls and maintaining quality service, it is apparent by the above statistics that any further growth would dictate the immediate need for an additional full time deputy The addition of the 38 beat deputy will help keep the deputies assigned to their specific beats in their designated areas so we can maintain the appropnate level of public safety and service as our city grows The proposed 38 beat will combine the northern portion of 36 beat and most of the northern portion of 34 beat (Monterey Avenue to Tamarisk Row and Country Club Drive to Interstate 10, see attachment A) This area will establish a full time deputy to respond to the existing call volume, actively patrol this area, and perform business checks to the new construction sites, existing businesses, residential areas, college campus and proposed schools This 38 beat deputy will also handle the growing number of calls in this area and allow the other deputies in the remaining beats to actively patrol and handle the calls in those areas Page 2-8 With the overall combined efforts of the deputies patrolling these beats, we should be able to keep our emergency calls for service within the five minute range, conduct preliminary investigations in a timely manner, and maintain the high standard of service and public relations • to the residents, workers, and visitors of Palm Desert La Quinta Walmart Impact upon police services The recent "Super Wal-Mart" in the City of La Quints opened in March, 2004 Shortly after their opening, the area along Hwy 111 near Super Wal-Mart saw rapid growth with numerous additional new buildings and businesses which created an immediate increase in calls for service with the La Quints Police Department In March/April of 2003, their city had an estimated 3544 calls for service Comparatively, in March/April of 2004, their city had an estimated 4363 calls for service, an increase of 819 calls' Although these figures can not be directly attributed to the Super Wal-Mart complex itself, the majority of these increased calls directly correlate to the increased number of people who visit their city and these businesses Another search for typical calls at this Super Wal-Mart revealed calls for police service ranging from Missing Children, Robberies, Domestic Violence, Frauds, Stolen Vehicles, Burglaries, Hit and Runs, Shoplifters, Alarms, etc At this Wal-Mart, the average time needed to fully investigate a Shoplifting call for the La Quints Deputies was one hour and ten minutes per incident A Wal-Mart official stated that they conducted a recent study of that showed the average estimate of customers who visit their establishment was close to 9,000 people on a daily basis, with a significant increase on weekends With the new Wal-Mart, Sam's Club, and numerous other proposed businesses on Dinah Shore • Drive, along with the an easy freeway access, we can expect to see a large increase of daily visitors to this area along with increased crime statistics similar to those of the La Quinta Wal- Mart Shopping Center Conclusions The proposed 38 beat will combine the northern portion of 36 beat and most of the northern portion of 34 beat (Monterey Avenue to Tamarisk Row and Country Club Drive to Interstate 10, see attachment A) This area will establish a full time deputy to respond to the existing call volume, actively patrol this area, and perform business checks to the new construction sites, existing businesses, residential areas, college campus and proposed schools This 38 beat deputy will also handle the growing number of calls in this area and allow the other deputies in the remaining beats to actively patrol and handle the calls in those areas With the overall combined efforts of the deputies patrolling these beats, we should be able to keep our emergency calls for service within the five minute range, conduct preliminary investigations in a timely manner, and maintain the high standard of service and public relations to the residents, workers, and visitors of Palm Desert S 5 These figures are estimates taken from our county Data Warehouse dated from March 13,2004,to December 31, 2004 Page 2-9 Cost Analysis If this proposal is approved In June 2005 the Riverside County Sheriff's Department would begin the process of hiring deputies to fill this requested to increase the service hours for the Palm Desert Police Contract This hiring process includes identifying qualified applicants, "- --academy training and field training before the deputies would be available for service This process could take approximately 8 months, therefore, the cost estimate that will be provided will be based on only the last 1/4 of the year (Approximately 91 25 days) The following is the cost analysis for the increased service for the last quarter of FY 05/06 and an estimated cost for the full year for FY 06/07 • FY 05/06 Increased level of service (N/Beat) 30 additional hrs per day x 91 25 x$10910 $298,661 Additional Patrol Unit Miles (174 miles per day x 91 25 days)15,877 5 x$83 per mile $13,178 For addition to FY05/06 for last quarter of the fiscal year Cost Increase FY 05/06 $311,840 For a total budget for FY 05/06 $12,385,598 FY 08/07 30 additional his per day x 365 x 8114 59(6%Increase fin Increased level of service (N/Beat) 05r06) $1,266,368 Additional Patrol Unit Miles _ 174 miles per day x 365 days x$87 per mile $55,254 For addition to FY06/07 for full year Full coal of rollover for FY 08/07 S1,321,261 On the December 21, 2004 "Revised City of Palm Desert Five-Year Forecast of General Fund Revenue and Expenses" report prepared by REASCO it projected that a Public Safety, Police (Th Budget of$12,843,500 for FY 05/06 fell within their projection of"Realistic Cost Control" The -- REASCO report also made this projection with the increased staffing level of 81 sworn by FY 05/06 (we are currently at 70 sworn and this proposal would increase our sworn staffing to 76-78 sworn) The Palm Desert Police budget request for FY 05/06, with this increase in service, is estimated at $12,385,598 (this is approximately $457,902 less than what was projected in the REASCO report) It should be noted that the above request is only budgeting the increased cost of one-quarter of the year If this proposal is granted the estimated cost increase for the first full year to maintain this stalling level(for FY 06/07)will be approximately $1,321,261 0 Page 2-10 Attachment # A dify of.20 Anil • s N 111% _.. Police ; Department : fit: ..) N. Seats Proposed 38 Beat =,`4° , .j�� : i vgir 1/4 Ilk y \„,,,,, .0..,, .:,,..... A W 34 q +'... i t 11 HOYlEYkLN, • N,* a pR r 30r; �� 1 v>a a'I � "J STATE HWYft/ CC f ,J Rest 14eme ' AM /,":TAt:ltRO :". Beal 30- Business .-.;>.. r� •:: 1_ Beat 32-South Palm Desert ® Beat 34-North East Patin Desert f '' 32 i 1 Beal _North Nest Palm Desert __ I r c. 1 , Ill Page 2-11 0 C 0 Memorandum = City of Palm Desert Office of the Assistant City Manager Community Services Division To: Carlos L Ortega, City Manager From: Sheila R. Gilligan, Assistant City Manager for Community Services Subject: Proposed Budgets for Police and Fire Services for FY 2005/06 Date: May 16, 2005 At its meeting of April 13,2005,the Public Safety Commission unanimously voted to recommend to the City Manager approval of the Palm Desert Police Department budget request as set forth in the March 7, 2005, report from Captain Craig Kilday, with the increased level of service as indicated in the report I have attached said report for your information With regard to the Fire Department budget, the Commission took the following actions • At its meeting of April 13, 2005 A) Discussed the Fire Station Relocation Plan and concurred with the comments of the City Manager relative to future needs of the City and pnontization of Station 71, expressing concern that the new station serve Palm Desert rather than Indian Wells and La Quinta, B) Supported the proposal for the new Computer Aided Dispatch System (CAD) in the amount of$70,000, At its meeting of May 11, 2005• C) Approved the City-provided fire inspection services via the cooperative agreement with the County of Riverside,retaining the 52%of the Battalion Chief services and adding Fire Safety Specialist and Fire Inspectors to the contract for the total cost of$302,125, with a recommendation that the City explore relocation of the Fire Safety Specialist position to the Building Department, D) Recommended adoption of the budget in Exhibit "A" of the staff report as presented, which includes the items contained in the motion in Item C above, E) Recommended adoption of the Memorandum of Understanding (MOU) as amended (Section III A to read. `Membership: The Commission shall consist of a membership of two elected officials from each crty or their alternates, also elected officials Each member city of the Commission shall have two votes on the Commission,and each vote shall be vested in and be exercised by an elected official or his or her alternate " let me kn' if ve any questions. • I R. G LI N, ACM COMMUNITY SERVICES DI /SI N SRG.mpg Page 3-1 May 1�r) 05 03: 2Bp p• 1 RIVERSIDE COUNTY in 0 * • FIRE DEPARTMENT 210 West San Jacinto Avenue . Penis,California 92570 • (909)940.6900 • Fax(909)9406910 Craig E Anthony May 10, 2005 '" Fire Chief ccn 'U y a �< Proudlysvtngthe —c i�rt unmccaporaa areas of Riverside Carlos Ortega, City Manager o orn County and the City of Palm Desert x-0 rrl '_' Crbesof. 73-510 Fred Waring Drive r '0vim Danam Palm Desert, CA 92260 4- ~0v s ° Ca n0 Beaumont Dear Mr. Ortega: m a r"• efl I have recently received a copy of a staff report dated May 11, 2005 Canyon Lake concerning the Fire Protection, Fire Prevention, and Medical Aid Cost • Coachella Estimates for Fiscal Year 2005/2006 I was disappointed to see a number of o inaccurate statements concerning the fire prevention section and Desert Hot Springs recommendation that the Fire Marshal be eliminated. The report further states a it is the cities desire to place the responsibility of fire prevention inspections Inchon Wells e under the city building official. To place all of the responsibility for Irfe safety in Indio one place is counter productive and can lead to conflicts of interest. a Lake Elsinore The report inaccurately y portrays the current Fire Marshal's office as heavy Le Qumta handed and driven to enforcement options easily. This is far from the truth. On L_, o numerous occasions, the Fire Prevention Bureau has gone the extra mile to Moreno Valley e work with the business owners of Palm Desert This is evident when reviewing it omit the inspection history of Bananaz and numerous other businesses in the city. 41 p as An element missing from the report relates to services that would also be lost Rancho Mirage should the City of Palm Desert choose to no longer contract for Fire Marshal o services Fire prevention also includes education Often the Fire Marshal's Sea`eC1n° office is called upon to assist with school programs, mini-musters, and juvenile Temecula firesetter interdiction. Large event and fireworks inspections are another area handled by the Fire Marshal. Board of Supervisors I have attempted to integrate the Fire Marshal's office into the Building Bob Bona, Department by placing our employees in the office with the building officials Diana i To this date no such workspace has been provided I did, and still do, believe John ravaging);ets this is necessary to promote an understanding of each others function and provide for a greater customer service approach to our service. Jeff atexq ct' In previous meetings city staff has eluded to citizen complaints about the Roy Mason, delivery of service. My staff and I have asked to have any complaints forwarded to us so that we can look into them and take any corrective Marion Ashtt%uhra5 measures needed. We have not received any information from your staff 0 Page 3-2 May r,0 05 03: 28p p. 2 • Carlos Ortega, City Manager - City of Palm Desert May 10, 2005 Page 2 I look forward to further discussing this matter with the Palm Desert Public Safety Commission, and the Palm Desert City Council Should you have any further questions, please feel free to contact me at (951) 940-6917. Sincerely, Crai E. Anthony County Fire Chief CEA:db cc: James Larsh, Chairman Palm Desert Public Safety Commission • 0 CITY OF PALM DESERT PUBLIC SAFETY COMMISSION L STAFF REPORT REQUEST: CONSIDERATION OF A PROPOSED COOPERATIVE AGREEMENT WITH THE COUNTY OF RIVERSIDE TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, AND MEDICAL AID FOR THE CITY OF PALM DESERT SUBMITTED BY: Carlos L Ortega, City Manager DATE: May 11, 2005 CONTENT: 1 FY 2005/2006 Fire Protection, Fire Prevention, and Medical Aid Cost Estimate. 2 Cove Communities Services Commission Draft MOU Recommendation By Minute Motion: 1) Review and make recommendation to the City Council relative to• a. The City providing fire inspection services directly, or b. The City providing fire inspection services via the Cooperative Agreement with the County of Riverside, and c. The proposed Cooperative Agreement with the County of Riverside to provide fire protection, fire prevention, rescue, and medical aid for the City of Palm Desert Executive Summary The Cove Communities Services Commission was created over twenty years ago in an effort to establish a viable fire department, with sufficient personnel and equipment, within the Cove Communities of Palm Desert, Rancho Mirage, and Indian Wells. These three cities joined forces to provide improved fire suppression services within their region. On May 13, 2004, the City Council directed staff to inform the Cove Communities Services Commission that Palm Desert wished to opt out of the Cove agreement and negotiate a stand-alone contract for fire fighting and paramedic services with the County of Riverside. The Cove Commission subsequently decided that all member cities would seek separate contracts, however, this action would not go into effect until July 1, 2005, allowing each city ample time to negotiate separate agreements The Cove Commission will still meet to act on issues of regional importance, including providing/maintaining recreational and cultural facilities and services, but will not have any fiscal responsibilities. The fire contract will essentially be administered through the same arrangement the City has with the County of Riverside in providing police `J services. It will still be advantageous to pursue cost sharing with the other Cove cities on certain fire services, which include the ladder truck and a Paramedic Coordinator position The proposed agreement shall be for a five year period commencing July 1, Page 3-3 Proposed County Fire Contract May 11, 2005 • Page 2 of 6 2005, and concluding June 30, 2010 The contract is renewable annually, at which time the City may terminate the agreement by providing a twelve-month notice. The City's estimated cost for fire services in FY 2005/2006 is approximately $7,157,333 00. Shared service reimbursements from the two remaining Cove cities will make Palm Desert's cost $6,427,761.00 Discussion Under a unique arrangement, the cities of Palm Desert, Rancho Mirage, and Indian Wells joined together in 1981 to form the "Cove Communities Fire Commission° which is known today as the "Cove Communities Services Commission° The Cove Commission is comprised of six elected city councilmembers, two from each participating city. The monthly meetings are hosted and staffed by one of the cities annually, with the terms rotating at the end of each fiscal year. Programs and venous projects are reviewed at Commission meetings, including fire, law enforcement, and Josyln Senior Center activities. However, each city currently maintains separate law enforcement contracts with the Riverside County Sheriff's Department, while having a single collaborative contract with the County for fire suppression services The three Cove city managers and fire/police personnel report and advise the Commission and comprise the Cove's Technical Advisory Committee (Cove TAC). The City of Indian Wells recently exercised its right to opt out of this joint partnership because it feels the current formula is not equitable Since the current joint powers agreement (JPA) does not allow a unilateral formula revision, the only option a member city has is to withdraw from the Cove Commission. On May 13, 2004, the City Council indicated its desire to opt out of the Cove agreement and negotiate a stand-alone contract for fire fighting and paramedic services with the County of Riverside. The Cove Commission subsequently decided that all member cities would seek separate contracts. On June 30, 2004, the Cove Communities Services Commission unanimously agreed to notify the Riverside County Fire Department of its intent to terminate the existing Joint Powers Authority (JPA) agreement for fire services For the last year, all three cities have negotiated separately with the County Fire Department for a new contract that would commence on July 1, 2005 In the interim, the three cities would operate under the existing Cove collaborative fire contract and formula. The City of Palm Desert's proposed five-year agreement with the County of Riverside will be tentatively effective through June 30, 2010. This contract is the standard agreement that will be entered into with all cities contracting for Fire Services with the County The contract will be renewably annually, at which time the City may terminate the agreement by providing a twelve-month notice Staff is currently negotiating and revising the contract document • and at the time of preparing this report, it was not yet finalized However, the following information will explain the integral contract components the Public Safety Commission is asked to deliberate and provide comments on Page O CItyldgMmy N Ward FMaW).$Pust safety FIN Contact May KOSIW 4 3-4 Proposed County Fire Contract May 11, 2005 Page 3 of 6 0 Analysis The level of service with regards to fire and paramedic personnel for Palm Desert will not change as it currently stands A separate memorandum of understanding (MOU) between the three cities will address shared costs for the Ladder Truck and Paramedic Coordinator, whereby the County will bill Palm Desert directly for them. This draft MOU is attached for the Commission's review The significant contract modifications are as follows: • Ladder Truck: The ladder truck will be stationed and paid for by the City of Palm Desert The estimated cost for operating this vehicle in 2005/2006 is $1,446,622 The cost to each city shall be based upon the following formula 1. One half (50%) of the operating costs shall be based on a proportion of Fire Department service calls for the preceding year, as determined by the Fire Department, (the last reported Palm Desert proportion was 75%), and, 2 One half (50%) of the operating costs shall be divided equally between the participating cities. • Paramedic Coordinator The cost for the Paramedic Coordinator shall be basedeTh on the proportional share of the medic units in each community, as it relates to \ J the total number of units operated in the Cove Communities The City of Palm Desert has three (60%) of the five total medic units in the Cove Cities • Structural Fire Tax: The Structural Fire Tax is a separate tax levy within the City of Palm Desert for the purpose of providing fire protection services. The City has re-negotiated the Structural Fire Tax pass-through agreement. Under the terms of the original agreement, the City was entitled to only 70% of the amount collected by the county annually (the credit). Under the new terms, the County Fire Department has agreed to a fixed base amount of $952,678, beginning FY 05/06 and thereafter, allowing the City to receive 100% of the City's assessed valuation increase. This tax is collected by the County and is passed through to the County Fire Department on behalf of the City. This tax is a credit to Palm Desert, offsetting the cost of fire services. The Structural Fire Tax Credit will continue to grow as the City's assessed valuation increases. Fire Prevention Services Local governments have a need to employ fire prevention services personnel as part of their life and safety system program. This system must include well-trained personnel that will develop acceptable measures to provide all occupants of buildings with an acceptable safety standard. Fire prevention personnel provide the city with a program that includes, but is not limited to, the verification of commercial building usage via annual inspections and reviewing new construction, fire suppression systems, design, and fire alarm systems. This fire prevention program inspects buildings and provides the business community with a method to remove or eliminate any potential Page 3-5 O CtlyMgMmy Hug hailMold FlnNrytnlPublk SMMy Pb.CaNsl May 2003 to Proposed County Fire Contract May 11, 2005 • Page 4 of 6 fire concerns, while increasing occupant safety New construction, fire suppression systems, and fire alarm systems need careful review for compliance with California codes that will ensure a satisfactory life safety standard that maximizes occupant safety in every structure. Fire prevention is a very effective and efficient program that saves lives and property However, there are currently some overlapping programs that create a duplication of effort and confuse the general public. Currently, the City's Building and Safety and County Fire Departments are providing intersecting and overlapping duties within the area of construction. These two Departments are both reviewing and inspecting for requirements that are listed in the California Building, Electrical, Fire, Mechanical, and Plumbing Codes, which is also known as Title 24 It is estimated that 45 percent of the California Building Codes are duplicated efforts by these two agencies Duplication of plan review and inspections are general building limitations, types of construction, fire-resistant materials and construction, interior and extenor finishes and wall covenngs, fire-protection systems, means of egress, roofing and roof structures in general terms. All of these areas have been plan reviewed by the Building Official for over 50 years. However, in California the State Fire Marshal and State Architect is the representative of building codes for the California Building Standard Commission. Ninety percent (90%) of the life safety items are listed within the California codes and are verified by certified inspection staff • members in the Building and Safety Department. The Riverside County Fire Department reviews and inspects the remaining ten percent (10%) of the Code related to fire sprinkler systems and alarms. When there is a difference of opinion regarding any Title 24 code section, our Building Official provides the official interpretation for the City, and sets forth a policy. In an effort to eliminate duplications and reduce customer confusion over services, the Public Safety Commission is asked to consider that the City directly provide for fire prevention services Such services would be supplied by the hinng of two certified fire prevention staff members, which are trained and certified as recommended by the State Fire Marshals office for Fire Prevention Officers. Another area of consideration would include customer service to the business community. The current policy of the Fire Department is to cite now and resolve through the enforcement of the law including closing down the business Although this could be the answer, it should only be utilized as a last resort or as an only solution to an immediate problem. This policy is not business fnendly and it assumes that every business owner has a thorough working knowledge of the fire prevention requirements. In this scenario, it is recommended that the City's Building Official act as the City's Fire Marshall for enforcement of basic fire prevention services, as authorized in California Health and Safety Code sections 13140-13146.5 The 2001 California Fire Code also grants the responsibility for enforcement of existing building standards as drafted by the • State Fire Marshal's office and published in the California Building Standards Code relating to existing fire and panic safety (and other related regulations of the State Fire Marshal's office), to the chief of any city or county fire department and any authorized representative, the City Manager or the City Building Official. This requirement is inserted into the state law to guarantee that there is a measure of protection for the G CityMpMmy Hugh•MWonl F WNryanPubIk Safety Fire Cmmvl May fl dog 3-6 Proposed County Fire Contract May 11, 2005 Page 5 of 8 ^ proper interpretations of state building codes related to fire prevention. Such individuals �\ are also able to enforce within their jurisdiction, the building standards and other regulations of the State Building Standards Commission Certain inspection exceptions exist, which would be provided by the County's Fire Marshall, which includes schools, health care facilities, and structures over 75 feet in height. Our Building Official would also ensure that the Fire Prevention Officers would receive proper customer service training, and understand that the business community needs to receive continuations training through an array of fire prevention methods. The pnmary role of the Building Official would be verifying that the City's fire inspectors receive the proper training and certification, and to ensure that an acceptable level of customer service be provided to the community. Merging the fire prevention and building and safety functions will improve the current system through effective cross training and improved communication. Under this arrangement, most of the redundant duties will be eliminated and or improved upon The Fire Inspectors would become regular city staff members, thereby leading towards an improved internal and external customer relations program that would offer a more hands on assistance to the community The fiscal impact of this proposal is as follows FY 2005/2008 CURRENT FIRE INSPECTION PROGRAM PROVIDED BY RIVERSIDE COUNTY _- PERSONNEL UNIT COST TOTAL COST Battalion Chief (52% shared) $190,034 $98,817 Fire Safety Specialist (x1) $77,139 _ $77,139 �Fyi}r�e Systems Inspectors (x2) 63,085 $126,169 ^u$.WTA�'YnY�3'f(.3�.Y�'..a�.on�s� f yi��"y �.+ N.Rrt 1 ,e°an •h; v[,'r, 7, n . Ys r^3, _ rr.r,zi.k $ Z125 r • ': : FY 2005/2008 PROPOSED FIRE INSPECTION PROGRAM PROVIDED BY THE CITY OF PALM DESER PERSONNEL/OTHER COSTS UNIT COST j TOTAL COST Fire In •ection Su•ervisor $89121 $89 121 Fire Ins•ector II $74,186 $74,186 Initial Start-Up Cost $50,000 ehicle, Corn•uter Office etc If the City were to implement its own fire inspection program, there would be an initial start-up cost of approximately $50,000. Thereafter, the annual cost savings would be - approximately $138,818. It should also be noted that these salanes do not reflect any `— COLA modifications. angnwryHugh�lNatlFwu Page 3-7 C4y rpnlPuNk 5•My Fine Cpbay May 10D3 d Proposed County Fire Contract May 11, 2005 Page 6 of 6 • Fiscal Impact Per the proposed agreement, the County shall provide the City a detailed exhibit supporting their annual costs for fire prevention/suppression and medical aid. An advantage of this action is that each city could develop a contract representing the service level it considers both affordable and desirable. Palm Desert would no longer be bound by the decisions of other cities looking to alter their service level The following fiscal impact analysis assumes that the County will continue to provide fire inspection services. If the City were to provide fire inspection services, a cost savings of$138,818 would occur as noted above. CITY OF PALM DESERT FIRE SERVICES BUDGET Fiscal Year 2005/2006 ,tom AO%C.i, nM\,K, r i' v • , . .. ,. 101 K A Reimbursements for Shared Costs/Revenues 1 Less Ladder Truck Reimbursement ($665,446) NET 2.�f Less y'�Medic Coordinator ef}Reimbursement �y�y,i�q�i,,....yy y1r��v�y1�y1�� ($64,126)�(/�� • .. NET EVENDITURES.UPON REVENUE AD4` STMEN S:: T} 5F�". ,:' Approved By Reviewed By: Carlos L. Orte Paul Gibson City Manager Director of Finance C Homer Croy ACM, Devel.p i -nt Services • 01CMyS4gMmy HughaWWy FiaNryinlPUMk Safely Fire Contact May 20gage 3-8 2/18/2005 PALM DESERT FIRE SERVICES FIRE PROTECTION,FIRE PREVENTION &MEDICAL AID COSTS ESTIMATE FOR FISCAL YEAR 2005/2006 EXHIBIT"A" SERVICE DELIVERY COST CAPTAINS ENGINEERS FF Ws FAE MEDICS FF II MEDICS TOTAL STA*33 301,504 248,019 2 321,083 3 139,440 I 611,324 3 1,621,369 ii (Truck) 432,427 3 372,028 3 642,168 a 1,448,622 ro STA S67 301,504 144,142 i 124,009 i 321,083 9 139,440 I 611,324 5 1,641,502 if STA ei71 301,504 144,142 i 248,019 2 321,083 3 139,440 i 611,324 5 1,765,512 12 5 a 15 3 15 SUBTOTAL STAFF COUNT SUBTOTAL 15 $6,475,005 BATALLION CHIEF(52%Shared) 190,034 each 98,817 052 FIRE CAPT MEDIC COORDINATOR 180,318 each 160,316 i FIRE SAFETY SPECIALIST 77,139 each 77,139 i FIRE SYSTEMS INSPECTOR 83,085 each 126,169 2 OFFICE ASSISTANT 42,908 i OPERATING EXPENSES FOR MEDIC UNITS 47,686 each Staban 143,059 3 FIRE ENGINE USE AGREEMENT 16,050 each engine 48,150 3 'SERVICE DELIVERY AMAIN CREDIT 7,114 each station (14,229) � TOTAL ESTIMATED COST OF SERVICES $7,157,333 LESS ESTIMATED FIRE TAX CREDIT (3,070,058) ESTIMATED PALM DESERT BUDGET $4,087,277 TOTAL STAFF 515 SERVICE DELNERY COSTS SUPPORT SERVICES OPERATING SERVICES Administratkin Telephme Fire Prevention Radio Maintenance Automotive Facility Maintenance Depatth Utfrbee Training 1/elrde/Engne Mantenace Data Procceang Hex. Materiels Teen Fire Fighting Equip Canmunications Training Amounting First Ad Supplies Personnel Mice Stemliea/Equq Public Macs Procurement CAPITAL EQUIPMENT VEmergency yS Fire Fighting Equip Volunteer costs in Service Delivery are removed for Star 67&71 " STRUCTURAL FIRE TAXES 2,123,054 . REDEVELOPMENT PASS THRU 1,899,681. total contract transfer (952,678) oepe„ TOTAL TAX FUNDING paezoofr Discussion Draft No. 1 May 17, 2005 • A COOPERATIVE AGREEMENT TO PROVIDE FIRE RELATED SERVICES BETWEEN THE COUNTY OF RIVERSIDE AND THE CITY OF PALM DESERT THIS AGREEMENT, made and entered into this _day of 2005, by and between the County of Riverside, hereinafter called "County", and the City of Palm Desert, hereinafter called "City", whereby it is agreed as follows I. PURPOSE The purpose of the Agreement is for the County, through its Cooperative Agreement with the State of California, to provide the City with fire protection, fire prevention, rescue, and medical aid services This Agreement is entered into pursuant to the authority granted by Government Code Sections 55603, 55603 5, 55632, 55606 and 55642, and will provide a unified, cooperative, integrated, and effective fire protection, rescue, and medical aid system. • IL TERM A Effective Dates The initial term of this Agreement shall be for a period of five (5) years, from July 1, 2005 through June 30, 2010 B Renewal In the event City desires to terminate this Agreement at the end of any current five (5) year period, the City Council, not later than twelve (12) months preceding the expiration date of the current term of this Agreement, shall notify the County Fire Chief and the County Board of Supervisors that it wishes to terminate the same, otherwise, this Agreement shall be automatically renewed for an additional five (5) year period at the level of service then currently in effect As a matter of convenience to the Parties hereto, and in order to facilitate continuity of the fire protection services provided to City, the Parties may mutually approve and ratify any automatic renewal of this Agreement retroactively to the effective date of such automatic renewal C Termination Notwithstanding the provisions of Paragraphs II(A) and II(B) herein, either Party may terminate this Agreement as of the beginning of the first day of July of any year upon notice in writing to the other Party of not less than twelve (12) months prior thereto • \\\ Page 3-10 Ill. 0 SCOPE OF SERVICES A Fire Related Services In consideration for the payments made by City under Paragraph VI of this Agreement, the County agrees to provide fire protection, fire prevention, rescue, and medical aid services, hereinafter "Fire Related Services", to City within the jurisdictional limits of the City to the extent and in the manner hereinafter set forth in attached Exhibit "A", as may be amended thereafter, incorporated herein by this reference The Fire Related Services shall encompass duties and functions of the type falling under the jurisdiction of and customarily rendered by a fire department of the City under State statutes B. Cost of Services The Fire Related Services to be provided by the County and the estimated cost of these services to be performed by County, and all related costs, shall also be set forth in Exhibit "A" C Expenses All related expenses borne directly by the County and to be reimbursed by the City shall be shown separately D Cost Schedule. The County shall provide the City Finance Director a detailed schedule supporting cost as summarized in Exhibit "A" E. County Employees. The City agrees to pay the actual cost of salaries, plus retirement and all other employee benefits, for those personnel employed in accordance with Exhibit "A" The budget shall be based on a maximum salary plus all benefits and the City agrees to appropriate sufficient funds IV. LEVEL OF SERVICES A Level of Service Specified The County shall provide all Fire Related Services at the level specified in Exhibit "A" B Variation in Level of Service Variation in the level of service shall be made by amendment, as provided in Paragraph XIV of this Agreement, and under the following terms If City requests a change in the level of service to be provided in this Agreement, County agrees to provide this amended level of service as soon as practicable, consistent with the ability of the County to do so. C. Projected Level of Service and Cost Notwithstanding other provisions of this Agreement, by March 31 of each year this Agreement is in effect, the City shall notify the County in writing whether the City will be varying the level of service specified in Exhibit "A" C, Page 3-:1 • D Proiected Cost of Service By _ of each year this Agreement is in effect, the County shall notify the City in writing the projected cost of providing the Fire Related Services described Exhibit "A" for the following fiscal year, taking into account any variances in the level of service requested by the City pursuant to Paragraph IV(C) above E State Employees The County provides fire personnel through its contract with the California Department of Forestry and Fire Protection and if during the term of this Agreement City shall desire a reduction in State civil service employees assigned to the organization provided for in Exhibit "A", City shall provide one hundred twenty (120) days written notice of the requested reduction Proper notification shall include the following' (1) The total amount of reduction, (2) The effective date of the reduction, and (3) The number of employees, by classification, affected by a reduction. If such notice is provided less than one hundred twenty (120) days prior to the effective date of the requested reduction, City shall reimburse County for relocation costs incurred by State because of the reduction Personnel reductions resulting solely due to an increase in State employee salaries or State expenses occurring after executing this Agreement and set forth in Exhibit "A" to this Agreement shall not be subject to relocation expense reimbursement by City The County shall provide schedules in the form of Exhibit "A"for future fiscal years during the term of this Agreement. The schedules shall be subject to the approval of the City • F. Flexibility The County will be allowed reasonable flexibility in the assignment of available personnel and equipment in order to provide the Fire Related Services as agreed upon herein V. COUNTY FIRE CHIEF A County Fire Chief The County Fire Chief shall represent, for purposes of and with respect to Fire Protection Services, both the County and City during the period of this Agreement The County Fire Chief, under the supervision and direction of the County Board of Supervisors, shall have charge of the Fire Related Services described in Exhibit "A", for the purpose of providing these services as deemed necessary to meet the needs of both the County and the City, except upon those lands wherein other agencies of government have responsibility for the same or similar fire protection services B City Fire Chief The City shall appoint the County Fire Chief to be the City Fire Chief \\\ • \\\ \\\ Page }-I2 VI. C' PAYMENT FOR SERVICES A. The City shall appropriate annually a sum of money to provide Fire Related Services within the area of responsibility of the City for the period from the date of execution of this Agreement to June 30, 2010, to that sum so appropriated, the County shall allow a credit to City in the estimated amount as represents 100% structural fire taxes and redevelopment pass thru funds in excess of$952,678 collected by County within the City. The amount of this credit shall be as determined by the County Auditor-controller prior to the County's billing of its claim for services with City as provided herein The claim filed by County with City shall be those expenses in excess of the credit allowed to City. B. The County shall make a claim to the City for the cost of contracted services as shown on Exhibit "A" during each of the following periods (1) July 1 through September 30, claim in October, (2) October 1 through December 31, claim in January, (3) January 1 through March 31, claim in April, and (4) April 1 through June 30, claim in April for estimated cost of services, with final reconciliation to actual costs resulting in an additional claim or refund to City, in July City shall pay each claim within thirty (30) days after receipt thereof The County shall allocate the credit, as determined in VI(A), to each claim in the amount of 25% of the credit C Any change of the salaries or expenses set forth in said Exhibit "A" made necessary by action of the California State Legislature or any other public agency with authority to direct changes in the level of salaries or expenses, shall be paid from the funds represented therein or as set forth in said Exhibit "A" There shall be no obligation on the part of the City to expend or appropriate any sum in excess of Exhibit "A" which exceeds the yearly appropriation of the City for the purposes of the Agreement If within thirty (30) days after notice, in writing, from the County to the City that the actual cost of maintaining the services specified in Exhibit "A" as a result of Legislative or other action will exceed the total amount specified therein, and the City has failed to agree to make available the necessary additional funds, the County shall have the right to reduce the services furnished under this Agreement by an appropriate amount and shall promptly notify the City, in writing, specifying the services to be reduced If City desires to add funds to the total included herein to cover the costs of increased salaries or services, such increase shall be accomplished by an amendment to this Agreement approved by the parties hereto \\\ \\\ \\\ \\V 1D Page 3-f3 • VII. PROVISIONS OF SUPERVISION, LABOR, AND EQUIPMENT A Supervision Supervision over the rendition of the Fire Related Services, the standard of performance, the discipline of employees, and other matters incident to the performance of such services and the control of personnel so employed, shall remain with County. Fire Chief or his/her designated representative shall meet and confer with the City Manager or his/her designated representative on questions related to the provision of services B. Labor and Equipment For the purpose of performing said services, County shall furnish and supply all labor, supervision, equipment, communication services, and supplies, unless otherwise stated herein, necessary to maintain the level of service to be rendered herein. Location of the above will not necessarily be within City limits Notwithstanding anything herein contained, it is agreed that in all instances where specific equipment used solely to support specialized fire related services with the City not normally provided by the Fire Chief is to be used, or where special supplies, stationary, notice, forms, and the like related to fire related services are to be issues in the name of the City, such equipment and materials shall be supplied by City at its own cost and expense Any such special equipment or material so purchased by City shall meet with the Fire Chiefs specifications shall • remain within the City limits, and ownership title thereto shall remain with City C City-owned Vehicles In the event City provides land and/or air vehicles for use in providing services hereunder, the land and/or air vehicles shall meet minimum specification furnished by County, shall be adequately equipped and ready for use, and shall be registered in the name of City County shall bear the cost of maintenance, fuel, licensing, and any and all expenses associate with use of the vehicle for the provision of services hereunder, which is inclusive of responsibility for any and all cost for physical damage to the City-owned land and/or air vehicles County shall be responsible for the cost of all third party liability caused by the operation of City-owned land and/or air vehicles, including property damage caused by the negligence or wrongful acts of County personal and employees while operating City-owned vehicles. Land and/or air vehicles owned by City shall be used only for City-approved functions See Exhibit "B" for a complete listing of the land and air vehicles owned by City as of May 2005, that may be used by County pursuant to this Agreement D Vehicle Insurance. County shall maintain insurance for any physical damage to the vehicles in an amount equal to the replacement value of all vehicles provided to the County under this Agreement Policy, shall by endorsement, name the City of Palm Desert, its elected and appointed officials, officers, employees, agents and representatives as Additional Insureds • \\\ Page 3'-i4 VIII. C EMPLOYMENT STATUS A. Employment Status. Any person employed by County for the performance of services and functions pursuant to this Agreement shall remain employees of County on special assignment to City for the purpose of this Agreement, and shall not be considered employees of City. No such County employee shall have an entitlement to compensation, workers' compensation coverage, pension, or civil service benefits from City. B. Labor shortage In the event of a work slow-down, strike, or any other form of job action by those individuals assigned to City, County agrees to provide only that level of service which may be available through mutual aid, pursuant to Government Code Section 8615, et seq. City shall be billed only for the actual hours of service received IX. COOPERATIVE OPERATIONS All Fire Related Services contemplated under this Agreement shall be done by both Parties to this Agreement working as one unit, therefore, personnel and equipment, not included in Exhibit "A", "B" and "C" may be temporarily dispatched n elsewhere from time to time for mutual aid '� X. MUTUAL AID If County renders mutual aid or assistance as authorized in Section 13050 and 13054, Health and Safety Code, the County may demand payment of charges and seek reimbursement of City costs for personnel as funded herein, under authority given by Section 13051 and 13054, Health and Safety Code The County in seeking said reimbursement will represent the City in following the procedures set forth in Section 13052, Health and Safety Code Any recovery of City costs, less collection expenses, will be credited to the City. Xl. PROPERTY ACCOUNTING All personal property provided by the City and by the County for the purpose of providing Fire Related Services under the terms of this Agreement shall be marked and accounted for by the County Fire Chief in such a manner as to conform to the standard operating procedure established by the County Fire Department for the segregation, care and use of the respective property of each See exhibit "C" for a complete listing of property owned by the City as of May 2005, that may be used `' Page 3--I5 • by County pursuant to this Agreement XII. INDEMNIFICATION AND HOLD HARMLESS A. Indemnification. City shall indemnify and hold County, its officials, officers, agents, employees and independent contractors free and harmless from any claim or liability whatsoever, based or asserted upon any act or omission of City, its officers, agents, employees, volunteers, subcontractors, or independent contractors, for property damage, bodily injury or death, or any other element of damage of any kind or nature arising out of the performance of this Agreement to the extent that such liability is imposed on County by the provisions of California Government Code Section 895 2 or other applicable law, and City shall defend at its expense, including attorney fees, County officials, officers, agents, and employees and independent contractors in any legal action or claim of any kind based upon such alleged acts or omissions. B Indemnification by County County shall indemnify and hold City, its officials, officers, agents, employees and independent contractors free and harmless from any claim or liability whatsoever, based or asserted upon any act or omission by County officials, officers, agents, employees, volunteers, subcontractors, or independent contractors, for property damage, bodily injury or death, or any other • element of damage of any kind or nature arising out of the performance of this Agreement to the extent that such liability is imposed on City by the provisions of California Government Code Section 895 2 or other applicable law, and County shall defend at its expense, including attorney fees, City, its officials, officers, agents, employees and independent contractors in any legal action or claim of any kind based upon such alleged acts or omissions XIII. DELIVERY OF NOTICES Any notices to be served pursuant to this Agreement shall be considered delivered when deposited in the United States mail and addressed to. COUNTY CITY OF PALM DESERT County Fire Chief City of Palm Desert 210 W San Jacinto Ave 73510 Fred Wanng Drive Perris, CA 92570 Palm Desert, CA 92260 \\\ \\\ • \ \\ Page-3'-I6 XIV. 0 ALTERATION OF TERMS No addition to, or alternation of, the terms of this Agreement, whether by written or verbal understanding of the parties, their officers, agents, or employees, shall be valid unless made in the from of a written amendment to this Agreement which is formally approved and executed by both Parties XV. ADDITIONAL TERMS A. Administration. The City Manager of the City shall administer this Agreement on behalf of the City and the Fire Chief shall administer this Agreement on behalf of the County B Severability If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall continue in full force and effect C Standard of Care In performing the Fire Related Services required by this Agreement, County agrees to use that degree of care and skill ordinarily exercised under similar circumstances by fire department personal in performance of i the duties require by this Agreement D No Third Party Rights. The City and County agree that the provisions of this Agreement are not intended to create or clarify any right in third parties not a Party to this Agreement. In addition, no third party shall have any right or action hereunder This Agreement shall not be enforceable by any parties other than the City and County E Privileges and Immunities All privileges and immunities of the City and County provided by state or federal law shall remain in full force and effect. F Successors and Assigns This Agreement shall be binding on the successors and assigns of the Parities, and shall not be assigned by either Party without the prior written consent of the other G Jurisdiction and Venue This Agreement shall be construed under the laws of the State of California In the event any action of proceeding is filed to interpret, enforce, challenge, or invalidate any term of this Agreement, venue shall lie only in the state or federal courts in or nearest to Riverside County \\\ \\\ Page i t7 • H. Entire Contract This Agreement contains the whole contract between the Parties It may be terminated at any time or any provision herein contained may be amended or modified upon the mutual written consent of the Parties hereto IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed as of the date first written above. CITY OF PALM DESERT APPROVES AS TO CONTENT: APPROVES AS TO FORM. By: By CARLOS L. ORTEGA DAVID J ERWIN City Manager City Attorney APPROVAL BY CITY AI LEST By• By; BUFORD A CRITES RACHELLE KLASSEN • Mayor City Clerk Dated Dated. COUNTY OF RIVERSIDE APPROVES AS TO CONSENT APPROVED AS TO FORM. By. By: CRAIG E ANTHONY WILLIAM C. KATZENSTEIN Fire Chief County Council APPROVAL BY THE BOARD ATTEST: OF SUPERVISORS By By. MARION ASHLEY GLORIA PERI-SMITH Chairman, Board of Supervisors Clerk of the • Dated Dated. Page 3-r8 AMA. alv 1 c/.-1IUIv, FIRE PREVENTION &MEDICAL AID ( CSI COSTS ESTIMATE FOR FISCAL YEAR 2004a/2005 EXHIBIT"A" SERVICE DELIVERY COST CAPTAINS ENGINEERS FF Us fAE MEDICS FF II MEDICS TOTAL STA /233 301.504 230,345 2 797,477 3 (Truck) 401,434 3 345,518 3 129,732 r 567,693 s 1,526,751 r a STA #67 301,504 133811 I 115,173 t 247,477 3 129,732 / 1,341,906 r. STA #71 301,504 133,811 I 230,345 2 297,477 3567,E 5 1,54 , rn 129,732 r 567,693 5 1,660,58282 r. 5 SUBTOTAL STAFF COUNT a rs 3 is SUBTOTAL BATAWON CHIEF(52%Shared) 58.0 54,6 FIRE CAPT MEDIC COORDINATOR 19,, 17 each FIRE SAFETY SPECIALIST 49 07 each 90,752 o 52 1 FIRE SYSTEMS INSPECTOR _ 76,160 each 149,017 r OFFICE ASSISTANT 59695 each 76,160 r 119,39/ ' 2 40,703 OPERATING EXPENSES FOR MEDIC UNITS r FIRE ENGINE USE AGREEMENT 1V5 enStgine 14 75p each engine tion 143,059 3 44,250 3 'SERVICE DEIJVERYADMIN CREDIT 7,114 each station TOTAL ESTIMATED COST OF SERVICES (14,229) 2 68,E 11 LESS ESTIMATED FIRE TAX CREDIT (2,755,763)7-Th ESTIMATED PALM DESERT BUDGET S3 967-948948 TOTAL STAFF SERVICE DELIVERY COSTS sr s SUPPORT SERVICES OPERATING SERVICES Administration Telephone Fire Prevention Radio Maintenance Automotive FaoIty Maintenance Dispatch Unties Training Vehicle/Engine Mamteoaice Data Processing Fuel • Haz Materials Team Fire Fighting Equip Communications Training Accounting First AA Supplies Personnel Office Supplies/Equip Public Affairs Procurement CAPITAL EQUIPMENT Volunteer Support Fire Fighting Equip Emergency Services 'Volunteer costs in Service Delivery we removed for Sta 67&71 0 05PImDst Fins Page 3-19 MOBILE EQUIPMENT YEAR 1 RADIO#' RCO# 1MAKE [MODEL IVIN 1 E-PLATE COST BA 1972 81X248 CROWN AERIEL SNORKEL(City owned) 12084 _E441492 10,000 988 T33R 88X440 GRUMMAN AERIEL CAT 1D91L43F111008894 E207828 448,811 04 L33 03X835 KME LADDER TRUCK 1K9AF428X3N058614 E1180876 750,000 2004 M33R 97X873 FORD TYPE 1 AMBUALNCE FRAZER 1 FDWF36P44EC49078 103,518 2004 M71 00X835 FORD TYPE I AMBUALNCE FRAZER 1FDWF36P24EC49077 103,518 2001 M67 01X822 FORD TYPE 1 AMBULANCE FRAZER 1FDWF36F3YED68138 E1055803 90,000 2003 M33 03X807 FORD TYPE 1 AMBULANCE FRAZER IFDWF36F83EA65073 NONE 99,000 1996 U12 97X852 FORD F150 PICK UP (Utility vehicle) IFTEF15Z8TLC18546 E998561 25,153 1999 EMS12A 01X837 FORD-CNG CROWN VIC (AED/CPR Coordinator) 2FAFP7493XX115510 E1029225 19,631 2004 EMS12 04X820 FORD F150 PICK UP (Medic Coordinator) 2FTRX17WX4CA35999 E1178324 • • Page 3-20 PARAMEDIC EQUIPMENT YEAR ASSIGNMENT MAKE DECRIPTION SERIAL# VALUE 2000 M71 Freno Wash Model 93ex L-382927 3,500 RESERVE Freno Wash Model 93ex L-346663 3,500 2003 M33 Freno Wash Model 93ex L-695046 3.500 2001 M67 Freno Wash Model 93ex L-605079 "1-zZi) Oct-86 M-33 MOTOROLA APCOR RADIO 8 91 Jul-87 M-7I MOTOROLA APCOR RADIO 8,091 Jul-87 SPARE MOTOROLA APCOR RADIO 8,091 Dec-87 SPARE PHYSIO LIFEPAK 5 MONITOR/DEFIB 7,166 Feb-04 M33 ZOLL 12 LEAD M'SERIES BIPHASIC/DEFIB T03J51658 18,500 02/04/04 M71 ZOLL 12 LEAD SERIES BIPHASIC/DEFIB T03L53987 18.5001 11/01/00 M-67 ZOLL 12 LEAD 'M' SERIES MON/DEFIB TOOK10765 15,600 06/01/01 33R ZOLL 12 LEAD`M' SERIES MON/DEFIB T00L17660 15,600 06/01/01 T33 Phillips HEARTSTREAM AED's M3860A 502061503 3,490 06/01/01 E71 Phillips HEARTSTREAM AED's M3860A 502061561 3,490 06/01/01 E33 Phillips HEARTSTREAM AED's M3860A 502061564 3,490 06/01/01 E67 Phillips HEARTSTREAM AED's M3860A 502061514 3,490 E71A(Volunteers)) LAERDAL HEARTSTART AED'S HS3A 9503-01877 TRUCK & ENGINE EQUIPMENT YEAR ASSIGNMENT MAKE DECRIPTION SERIAL# VALUE 2003 E-33 MSA THERMAL IMAGING CAMERA A-1 10779-H03 8,200 2003 T33 MSA THERMAL IMAGING CAMERA A-2 11205-K03 8,200 2003 SPARE MSA THERMAL IMAGING CAMERA A-2 11206-K03 8,200 2003 E67 MSA THERMAL IMAGING CAMERA A-2 11204-K03 8,200 2003 E7l MSA THERMAL IMAGING CAMERA A-2 11204-K03 8,200 1998 T-33 HOLMATRO RESCUE TOOL 27" SPREADER 324200218 17 T-33 HOLMATRO RESCUE CUTTER 302000277 4,643 Jul-01 T-33 THERMO- GENSIS GAS MONITOR 129040 1,965 T-33 HOLMATRO POWER UNIT 16319 25,153 T-33 HOLMATRO MED RAM 200512908692 2,027 T-33 GAS TECH LEL GAS SENSOR 129040 3,650 T-33 STIHL CHAINSAW 046 147338939 900 T-33 STIHL CHAINSAW 046 147340641 900 T-33 AIR HOSE KIT n/a 2,599 T-33-R TRUCK BASKET FIRE BLANKET n/a 1,040 FIRE MARSHALL OFFICE EQUIPMENT Aug-98 OFFICE COMPUTER 7,334 Aug-98 OFFICE COMPUTER 11,727 0 Page 3-21 MEMORANDUM OF UNDERSTANDING REFORMING • THE COVE COMMUNITIES SERVICES COMMISSION < 1 This Memorandum of Understanding("Agreement") is entered into effective July I, 2005 by and between the Cities of Indian Wells, Palm Desert and Rancho Mirage (hereinafter collectively referred to as the"Cities", the"Member Cities", or the"Member Entities") RECITALS WHEREAS, in 1981, the Member Cities formed the Cove Communities Fire Commission that subsequently became the Cove Communities Services Commission, pursuant to a Joint Powers Agreement ("JPA"), that provided for joint police, fire and certain recreational services to the Cities, and WHEREAS, the Cities elected to terminate the JPA effective June 30, 2005 and to • arrange that each City provide separately for the bulk of its police and fire services, and WHEREAS, the Cities desire to continue to coordinate the provision of police, fire and recreational services and to jointly fund certain limited fire services and the Joslyn Senior Center and certain recreational and cultural services COVENANTS NOW, THEREFORE, in consideration of the terms and conditions contained in this Agreement, the parties agree as follows L THE COMMISSION A Advisory Commission The Cove Communities Services Commission shall continue to function, not as a separate legal entity, but as an advisory commission through which • the parties will coordinate the provision of police, fire and other community services as more specifically stated below The Commission shall not be a separate legal entity, and shall not C°acumen*,and SetttngI\RobetHugravalMy Documentalhpagergliagef Understanding Reforming the Cove Community Services Commtauondoc enter into contracts, acquire property, or sue or be sued The Commission shall be advisory only, municipal services shall be provided by the separate member entities, in part based on the terms specified in this Agreement B Effective Date: This Agreement shall be binding upon execution by each of the Member Cities, shall be considered effective as of July 1, 2005, and shall continue until terminated as provided in Section VIII IL PURPOSES The purpose of this Agreement and the Commission is to coordinate the provision of municipal services, such as police, fire, and the Josyln Senior Center, and other municipal services jointly serving the Member Cities The Commission shall perform all necessary functions to fulfill the following purposes of the Agreement A Fire Services: Provide a forum for discussion of common issues concerning fire services The fire services shall be provided by individual contracts of the member cities, except in the case of the ladder truck and paramedic coordinator, which will be components shared by the member cities B Police Services: Provide a forum for discussion of common issues concerning the delivery of police services within the Cove Communities C Josyln Senior Center: Provide a forum of common issues, and make recommendations to the Member Entities concerning the operation of the Joslyn Senior Center within the Cove Communities Annual operating contnbutions will be made individually by each of the Member Cities D Recreational and Cultural Facilities/Services: Provide for joint use of existing recreational, cultural, and park facilities located in one member city to serve all KJ C\Documents and Scums\Robert.Hargreavea\My Documents\[pe f Undemanding Refomung the Cove Community Services Comnuanondoe Member Cities, such as(by way of example and not of limitation) the Cook Street • Sports Complex, baseball fields, YMCA, and the Children's Museum DI. ADMINISTRATION OF THE COMMISSION A. Membership: The Commission shall consist of a membership of two elected officials or their alternates, also elected officials Each member of the Commission shall have two votes on the Commission and each vote shall be vested in and be exercised by an elected official or his or her alternate The Commission shall act only when every signatory to this Agreement is represented by at least one elected official or his or her alternate The Commission may adopt and amend by-laws for the administration and management of this Agreement, which when adopted and approved shall be an integral part of the Commission The meetings of the Commission shall be governed by the provisions of the Ralph M Brown Act • B. New Membership: Any municipality adjacent to any of the Member Entities may join the Commission with approval of all current Member Entities Any entity joining shall become subject to the terms of the Agreement and shall be entitled to representation on the Commission as provided herein Membership in this Commission shall be effective for each party when the governing board of that entity shall subscribe to this Agreement and file with the Commission a copy of the resolution of the governing body authorizing membership IV. FIRE SUPPRESSION AND PREVENTION CONTRIBUTIONS: A. Each member city, through individual service contracts, shall provide for its own fire services (suppression, protection, and related rescue and paramedic services), except • for certain shared services The City of Palm Desert shall be responsible for contracting C\Documents end SemngetRobertHarggavestMy Documenta\1fe rglitt 4f Understanding Refornung the Cove Community Semen Comrmsnondoc �5� -'_ for the following shared fire suppression and prevention services and billing the participating member cities as follows (1) Ladder Truck: The Cove Communities shall share the services provided by the Fire Department's Ladder Truck The cost to each city shall be based upon the • following formula (a) One half(50%) of the operating costs shall be based on each city's proportional share of Fire Department service calls for the ladder truck for the preceding year, as determined by the Fire Department, and (b) One half(50%)of the operating costs shall be divided equally between the participating cities (2) Paramedic Coordinator: The cost for the Paramedic Coordinator shall be im based on the proportional share of the medic units in each community, as it relates to the total number of units operated in the Cove Communities B. Structural Fire Protection Tax: Each participating city shall be responsible for negotiating for its own return of the Structural Fire Protection Tax, through their individual contract with the County V. SENIOR CENTER On an annual basis, the Commission shall approve a recommended budget, and each city's proportional share of that budget, for the Joslyn Cove Communities Senior Center, Inc Each city's share shall be based on its percentage of the total population of the member entities (see example below) For purposes of this subsection, "population" shall mean the most recent population figure whether from the census or Department of Finance Notwithstanding such C lDocuments and getting\RobertHargeavn\My DocumentiVesgeitigsry Underetandtng Reforming the Cove Community Semen Comnuutoadoc grant or contnbution, neither any member entity nor the Commission shall be responsible for the • debts, liabilities, or obligations of the Joslyn Cove Communities Senior Center, Inc Exam le Indian Wells 4,350 7 0674% Palm Desert 42,850 69 6182% Rancho Mirage 14,350 23 3144% Total 61,650 100% VL BALLFIELDS Each city shall pay its percentage share, based on population, of the annual cost of ballfield operation and maintenance to the City of Palm Desert Exam le Indian Wells 4,350 7 0674% Palm Desert 42,850 69 6182% Rancho Muage 14,350 23 3144% Total 61,650 100% • VIL ACCOUNTING AND FINANCIAL REPORTING Each city shall be billed directly by the County, Joslyn Senior Center, or in the case of shared services, by the City of Palm Desert The City of Palm Desert shall bill the participating cities on a quarterly basis The participating cities shall make payment to the City of Palm Desert 30 days after the receipt of such billing notification The Commission will hold no funds or assets and financial statements and a treasurer shall not be required VIIL WITHDRAWAL< Any party to this Agreement may withdraw from the Commission or from all or any part of the Commission's activities specified in this Agreement by resolution of its governing body • The resolution shall be adopted and filed with the Commission prior to July 1 of any year and shall be effective as of July 1 of the next following year. C\Documents and Setbnga\RobcrtHargravee\My Documen attli p,tmfUnduetand,ng Reforming the Cove Community SawnComm,u,on.doc 5� Notwithstanding its withdrawal, a member entity and its residents shall continue to be C entitled to use the capital facilities financed in part by that member's contributions on an equal `_- basis as the other member entities In order to retain the entitled use, the withdrawing member shall continue funding the operating cost of the facility based on the formula at the time of withdrawal from the Memorandum of Understanding [SIGNATURES ON FOLLOWING PAGE] 0 0 C\Documents and SeWngs\RoberLHvgravee\My Documents\M _27f Undergandmg Reforming the Cove Community Services Comtmeuondoc • Dated CITY OF INDIAN WELLS By ATTEST Approved as to Form By By Dated CITY OF PALM DESERT By ATTEST Approved as to Form By By • Dated CITY OF RANCHO MIRAGE By ATTEST Approved as to Form By By C\Documents and SettrngedlobertHargreavestMy Documerns\Memorandum of Understanding Refornung the Cove Community Services Commrutondoc 2I10/2000 PALM DESERT FIRE SERVICES FIRE PROTECTION,FIRE PREVENTION 4 MEDICAL AID COSTS ESTIMATE FOR FISCAL YEAR 2005/2006 EXHIBIT'A' SERVCE DEL/VERY COST CAFTANS ENGINEERS FF I7e ME MEDICS FF u MEDICS TOTAL STA./33 301,604 244010 a 321.063 a t30,440 611,324 a 1,821,309 se (Truck) 432,427 a 372,070 3 042,160 4 1,440,822 ea 8TA.007 301,504 144,142 t 124,000 t 321,063 a 130,440 I 811,324 s 1,041,502 tt STA 171 301,504 144,142 t 248,010 2 321,013 a 130,440 t 811,324 a 1,706,612 to a a to a IS SUBTOTAL STAFF COUNT SUBTOTAL re 70,474006 BATALLION CHIEF(52%Sire 194034 suds 04017 an FIRE CART LE01C COORODIATOR 184310 each ARE SAFETY SPECIALIST 77,130 ads 174330 FIRE SYSTEMS INSPECTOR 77,10 t OFFCE ASSISTANT 83 006 aauoh Mina 42.000 t OPERATING EXPENSES FOR MEDIC UNITS 47,606 area Station 143,050 a FIRE ENGINE USE AGREEMENT 18,050 sr unpin 44150 a 0 SERVICE DELIVERY ADMN CREDIT 7.114 ash MAW, (14,229) 2 TOTAL ESTIMATED COST OF SERVICES $7,157.333 LESS ESTIMATED FIRE TAX CREW (a 0704513) ESTMTED PALM DESERT BUDGET 04,007.7:17 TOTAL STAFF 61.6 SERVICE DEt1VERY COSTS: SUPPORT SERVICES OPERATING SERVICES Adrriniettellen Telephave Fine Presto Redo Mereenerce AueanotaFakir MaaYnaaoa Clepach Ulnb Tray Date V MaIdYEnpiraa Maldnaap Fud Nan Maeda Tan Fa FU,g Eq.. Co m nt:So a Tralaly Agmaalla0 Ft*AM Supplies P4reonal OSb 1pMUEre Punk Alfats RoQ"arert CrAPITALEQUIPMENT Valuateer Support FYa Ft GS Eah •Volunteer eats In Sams Delay in removed far Sa 67 0 71 •' STRUCTURAL FIRE TAXES 2123,054 . REDEVELOPMENT PASS THRU 1,800,611. " lobe Oral transit (964,670) TOTAL TAX FUNDING 3,070,0ta0 Page 3-28 e' •) MEMORANDUM 'o"' Riverside County Fire Department isi i- ' City of Palm Desert • I — i inc DATE: I March 2005 ROAMER TO: Carlos L Ortega, Palm Desert City Manager FROM: Wall Holloway, Battalion Chief SUBJECT:: Fire Station Relocation Plan RECOMMENDATION 1 Relocate Fire Station No 33 to vacant city lot on Fred Waring Dnve/San Pablo Avenue 2 Relocate Fire Station No 71 to Portola Avenue/Frank Sinatra Drive 3 Concurrent with the Station No 71 relocation, construct a new fire station in the vicinity of Oasis Club Drive/Hovley Lane to better serve the Indian Ridge—Palm Desert Country Club area BACKGROUND • The Riverside County Fire Department maintains a standard five-minute response within the city to any fire/medical emergency This response time is a nationally recognized recommended standard per the • National Fire Protection Association However, given the current population increase and the city's growth to the north and northeast, response times have sometimes exceeded this recommended standard While the situation is currently not considered significant, continued growth and density forecasts indicate increased call volumes, subsequently negatively affecting response times This issue will be particularly evident during the"seasonal" months, from November through March Upon analyzing several scenarios, it was determined that the appropriate action would be to relocate two current fire stations, to effectively and efficiently serve the community Because the city has focused its growth to the north and northeast, the most practical solution is to shift resources in that direction Such action positively responds to the anticipated growth, while still maintaining the standards the community currently enjoys There would be no noticeable change to the existing service areas and as the city grows, the response standard could be maintained Based on past, current, and projected call volumes in the specific response areas of the three current fire stations,a relocation plan would facilitate the smoothest transition ofservices The Mesa View Fire Station No 67 would serve more of the city's center Palm Desert Station No 33 would be relocated to relieve some of the call volume currently tasked to the North Palm Desert Station No 71 (the third busiest fire station in Riverside County for 2004) Station No 71 would subsequently be relocated to serve the growing northern sphere As growth continues to the northeast, the construction of a fourth fire station in the Oasis Club Drive/Hovley Lane area, would maintain standard response times Please note that with the regionalized fire response shared with the County Fire Department, a relocation • plan would also enhance the response times for significant incidents City units responding from the relocated stations would arrive faster to incidents and more readily evaluate developing situations,providing an enhanced ability to either withdraw supplementary resources, or more importantly, request additional resources in a timelier manner Page 3-29 Fire Station Relocation Plan March 1, 2005 Page 2 of 2 The current relocation proposal consists of the following three elements: Element One The first element involves relocation of Station No. 33 to the vacant city owned parcel located at Fred Waring Drive/San Pablo Avenue. This station would pnmanly serve the central portion of the city, ' extending to the eastern and western city limits. This location better centralizes resources and the Battalion headquarters, has efficient access to major arterials, and is conveniently located for citizen access throughout the city As well,as the city grows in it's northern sphere, specialized resources(i.e. the Truck Company and Paramedics) would have quicker access to the northern region. Element Two The second element involves relocation of Station No. 71 to a more central location with the northern sphere, preferably at Portola Avenue/Frank Sinatra Drive. This decision is particularly important from the emergency medical services (EMS) standpoint because of the planned construction of numerous single- family residences in this area. Based on the EMS best response time standard of 3—6 minutes for optimal patient survivability, this relocation would efficiently serve the community in this region. The ability to maximize rescue potential,lessen property damage,and combat fires will also be enhanced because ofa ten- minute response scenario. Again,this proposed location will provide immediate access to major arterials for responses throughout the city. Element Three The third element considers the city's future growth in the northeast region and proposes a fourth new fire 0 station in the vicinity of Oasis Club Drive/Hovley Lane. This station will significantly reduce response times within and outside the area(in the northeast section). Additionally,a Paramedic unit may be located at this site to enhance medical response abilities. This region is currently the most distant in terms of immediate resource availability. Coupled with the growth planned in this area, a new station greatly benefits the community. Please note that the second and third elements are collectively required for each proposed plan to be effective. The Fire Department continuously monitors emergency needs within the city and adapts accordingly to provide quality service for many years. The ongoing development and density surges have stretched its resources at times. The Department forecasts that these increases will continue and this multi-element plan is the most effective method in mitigating any negative consequences to service delivery from such growth. With this plan, the Department can maintain response time standards and centrally locate resources with consideration to the city's increased growth and density, especially in the northern sphere. This plan will give us the ability to maximize rescue potential and lessen property damage. Submitted By: Walt Holloway Battalion Chief Coves Battalion Page 3-30 • /J ? b, , .1 / J 01 • i. • _ JII ! l g 33�� t ,` l ; � _ _� . ...:. , i „.....,..7 • " �J• A• ' rr Jt -.-j , , , S� , �1br: w. ?•�1 b qt. 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I -. . • White Paper 2005-2006 Budget Process Department Community Services WHITE PAPER BUDGET PROCESS 2005-2006 SUBMITTED BY: Donna Gomez, Visitor Information Center Manager DEPARTMENT: Community Services THIS IS A REQUEST FOR: • Increase in Maintenance/Opera 'ng Costs for New Visitor Information Center DATE: MARCH 11, 2005 BACKGROUND: See attached memorandum FISCAL IMPACT: An expected increase in the Visitor Center annual budget of$77,207.00,for a total budget of$210,750.00. Projected revenue is conservatively estimated at$70,000.00. • Page 4_1 CITY OF PALM DESERT O VISITOR INFORMATION CENTER WHITE PAPER BACKGROUND: With an anticipated completion of the new Visitor Information Center(VIC) of July 2005, staff has compiled anticipated costs and recommended programs associated with its operation and direction Although staff has included general ideas and concepts for implementation at the new Visitor Center, it is intended that a complete business plan, with input from various departments includmg marketing, will be presented for consideration prior to its opening in July. DISCUSSION: Operations It is anticipated that operation costs for the new Visitor Center will increase due to the additional square footage and increased services. Currently a staff of three occupies a building of 1,770 fl square feet The new building will be just over 8,200 square feet With this increase in space it also gives us the opportunity to expand our retail area and the variety of merchandise offered which in turn will increase sales and revenue to the City The estimates below are for those specific budget line items that show a noticeable increase All other departmental expenses will remain consistent or increase just slightly Estimated Annual Costs- Current Cost Estimated Cost Maintenance&Repairs $5,500 00 $7,500 00 Utilities $8,500 00 $25,000 00 Security System $376 00 $1,020 00 Staffing(including benefits) $246,250 00 $303,910.00 Cost of Goods Sold $40,000 00 $80,000 00 Retail Supplies $6,000 00 $8,000 00 Custodial services* $5,000 00 $15,000 00 * Not included in Visitor Center budget O Page 4-2 • Programs Merchandising at the new Visitor Center has been a top priority for staff during the entire construction process Staff has not only completed research on visual merchandising and retail store design, it has also hired a professional retail designer that will be presenting design concepts for the brochure and retail spaces at the Visitor Center Staff recognized the importance of setting the tone with the basic foundation of our retail space with a coordinated design The design will then be enhanced with a variety and selection of merchandise targeting the price point and purchasing desires of our customer Additional advertising and marketing programs will be undertaken to expand the visibility of our products to locals and visitors alike Below is a sampling of the programs and ideas being explored which would provide an expansion of services and additional visibility for the new Visitor Center. Community Workshops/presentations Work with local experts to present small workshops in the Visitor Center theater Workshops could include topics such as landscaping and water conservation. Brochures The uniqueness of the building and the site warrant some attention Staff would suggest that we create brochures that highlight the special environmental features of the building and the Eric Johns Gardens Additionally, since the landscaping adjacent to the Visitor Center has been designed to attract native birds, we should consider having a brochure that describes those as • well Docent Tours- To support the production of brochures, VIC volunteers and staff will be trained to provide short docent tours of the"green"building and Eric Johnson Gardens Current city staff could provide the appropriate training for this to occur Welcome Packages. Development of a Palm Desert Welcome package for new residents to our community This packet would include our relocation guide, telephone book,Brightside, Chamber directory, maps and a free gift Special Events Resident sales, book signings, and receptions for tourism related businesses will serve to educate local business and residents of the services and products available at the Visitor Center Advertising- Additional avenues for advertising our services and products will be explored FISCAL IMPACT: An expected increase in the Visitor Center annual budget of$77,207 00, for a total budget of $210,750 00 Projected revenue is conservatively estimated at $70,000 00 • /dlg Page 4-3 r CITY OF PALM DESERT win HUMAN RESOURCES DEPARTMENT . �. INTEROFFICE MEMORANDUM To: Duane Munson, Director of Human Resources From: Lori Carney, Human Resources Management Analyst Date. March 2, 2005 Subject: Proposal to improve Student Intern Program for FY 2005/2006 For the past several years, the Student Worker program has benefited local students and the City by offering part-time flexibly scheduled entry-level work. Some past participants have gone on to successful careers of their own, including an accountant, a doctor, a registered nurse and three of our current employees(Troy Kulas, Michael Adkins and Ryan Gayler). The opportunity exists now to enrich the program to better serve the needs of the City and the students. Background: The program's current guidelines and budget restrict us to four thousand student hours per year(usually spread between 4 students) and only allows for students from College of the Desert (C.O.D.) or California State University San Bernardino. Many students in our community commute to the University of California, Riverside, Redlands or attend Chapman University. Under our current program they aren't participating. The majority of the students who have participated in the program have been freshman attending C.O.D., and while we have had some very successful students from C.O.D., the majority are just out of high school and without a clear career goal. For the most part they are suitable for filing and answering phones but don't have the skills or interest to participate in more complicated projects. Last year we experimented and allowed local students enrolled in four-year universities outside the valley to participate in the program while they were home during their summer break. We had two engineering majors, a political science major and a pre-medicine student. They worked in Public Works, Development Services and Finance. These student workers had the knowledge and skills to work on more demanding and complex assignments. They accomplished much more than we have come to expect from our student workers. The departments and the students benefited from a higher level of participation and work product. Proposal: Increase the budgeted amount from $42,000 annually to $60,000 in order to expand the r) guidelines of the current program to include local students who may be attending Universities outside the valley and conduct outreach to attract students in fields related to • Page 4-4 } • • MEMO TO Duane Munson DATE March 2,2005 • SUBJECT Student Worker Program PAGE 2 OF 2 public service (civil engineering, accounting, public policy, etc.) This would increase the number of high quality candidates during the summer months. Students enrolled in specific degree programs related to public service will be more motivated and better equipped to provide assistance in the assigned department. In addition, it is hoped that they will identify a possible career path in public service and increase our pool of potential applicants for technical and professional positions that become vacant. We will not establish a "quota" of positions to be filled. Only desirable candidates who appear to be a good match will be selected. Respectfull submitted, • Lori Camey, Human Resources Management Analyst Reviewe ved: Duane unson, Director of Human Resources Sheila Gilligan, Assistant City Manager for Community Services Page 4-5 White Paper 2005- 2006 Budget Process Department: Community Services, Special Programs WHITE PAPER BUDGET PROCESS 2005 - 2006 SUBMITTED BY: Robert Kohn, Director of Special Programs DEPARTMENT: Community Services Department THIS IS A REQUEST FOR A: X NEW PROGRAM -City Membership in the Aspen Accord - Executive Committee of the Energy Coalition Request: Authorize the expenditure of$30,000 annually for membership in the Energy Coalition Aspen Accord Background: The City of Palm Desert City Manager received a letter dated, October 4, 2004 and letter on November 15, 2004 from John Phillips the founder of the Energy Coalition. In these communications, Mr Phillips outlines the goals and benefits of participating in the Aspen Accord including the associated high-level meetings with California Public Utility Commissioners (CPUC), independent utility representatives, etc Mr. Phillips also asks for a $30,000 "membership" fee for the privileges, opportunities, and services. The current members of the Aspen Accord are as follows. Southern California Edison Sempra Utilities Pacific Gas & Electric Co City of Irvine City of Santa Monica City of Gothenburg, Sweden City of Nacka, Sweden Ca Public Utilities Commissions All of the above are paying members with the exception of the Commission 0 Page 4-6 • Analysis: The Aspen Accord is a separate entity from the Energy Coalition which is funded by the California Public Utilities Commission Energy Efficiency Program Staff views the Aspen Accord as a "policy setting forum" designed to influence large utilities and the CPUC on energy conservation and efficiency issues Palm Desert and the City Manager have been invited to participate as an Executive Member and not just a guest of the Aspen Accord The $30,000 is to be used for the Aspen Accord activities including meetings, developing draft "White Papers" or policy statements and direct lobbying efforts The $30,000 is based on John Phillips' estimate of what this effort will cost Fees were originally $15,000 in 1994 for Santa Monica and Irvine John Phillips and Ted Flanagan have indicated the original two cities have invested more than this amount already, but must commit to funding future activities if it is to continue The Aspen Accord also provides members with opportunities to participate in large-scale demonstration projects similar to the ones discussed in a meeting of the Aspen Accord in Sweden last summer Santa Monica and Irvine are moving forward on the projects they presented last summer at the Aspen Accord in Sweden The activities of the Energy Coalition's Energy Efficiency Program are funded by the CPUC The Energy Coalition Project was selected by the CPUC out of several hundred applications. The funding cycle is similar to a grant (2-years) and is subject to evaluations and audits Quarterly reports are required and last year the program • was evaluated by an independent firm "Aloha Systems" This independent firm gave the Energy Coalition high marks for its performance and compliance with the Program Plan Palm Desert was asked to join the Energy Coalition and participate in the energy efficiency programs, and my status reports have since outlined numerous activities and programs throughout Palm Desert including the PEAK Program in local schools Other than what is done within Palm Desert, the City has no direct involvement in the program design, implementation, goals or other requirements These are all regulated by the CPUC Through the Aspen Accord, Palm Desert can influence how programs of the Energy Coalition are designed and operated. The City of Irvine has been a member of the Aspen Accord for the past eleven years Irvine has been a recipient of the PEAK Program, business/home efficiency tune- ups, etc Irvine has paid about $250,000 for membership (see 2004 invoice) in the Aspen Accord and attended all of the planning forums Irvine has received approximately $4 5 million in goods and services through the community energy partnership and has participated in various policy decisions relative to the Energy Coalitions' activities Santa Monica is in the same position as Irvine in regards to costs, goods and services The City of Palm Desert has been a recipient of the PEAK Energy Program in local schools, business and residential energy tune-ups, and other energy events as a member of the 10 Cities Community Energy Partnership Palm Desert has been • invited to the Aspen Accord and Planning Forums as a guest John Phillips is now asking Palm Desert to become a full member of the Aspen Accord In addition to Page 4-7 these comments, I would also like to note that CPUC President Mike Peevey is a strong supporter for the Energy Coalition and Aspen Accord Mr Peevey will be attending the Aspen Accord this summer in Sweden. Department and Fiscal Impacts: Department: There will be minimal impact to the City of Palm Desert other than some travel expenses and staff time to participate as a member of the Aspen Accord Fiscal: Fiscal impacts will include the $30,000 membership fees of the Aspen Accord and an estimated $10,000 associated with travel DATE: Effective July 1, 2005 0 0 Page 4-8 White Paper FY 2005— 2006 Budget Process • Department: WHITE PAPER BUDGET PROCESS FY 2005 — 2006 SUBMITTED BY: ROBERT KOHN DEPARTMENT: COMMUNITY SERVICES THIS IS A REQUEST FOR A: X COMMUNITY GARDEN AT FREEDOM PARK I. Background Information: Staff has been working to increase participation and create an exciting • and interesting lineup of classes for the Palm Desert Community Garden located on San Pablo In the FY 2004/05 season, the garden has accomplished a 100% occupancy/participation rate There is also a waiting list of gardeners interested in being part of the garden Since Freedom Park is close to construction and the Palm Desert County Club area was previously identified as a potential area for a community garden, Council directed staff to consider this site/area for a possible garden and include this project as part of the FY 2005/06 budget cycle Staff has set aside space within the Freedom Park to accommodate a new community garden This would accommodate residents within the Palm Desert Country Club and surrounding areas. The area set aside for the garden will accommodate approximately 24 plots, size 4' x 10' This will be a smaller garden; however, the size (approximately 30' x 200') should be adequate for this area Two Community Meetings have been scheduled for April 19 These meetings will allow residents an opportunity to provide input on the proposed project and provide needed feedback to staff on the interest and need for a community garden in this area Page 4-9 Staff will also consider additional community gardens within the north sphere and will commence with the research to determine potential locations and costs However, since Freedom Park is already available for a garden and has a central location, this is staffs first recommended priority for a new community garden II. Justification: Staff recommends that the City approve the inclusion of a community garden as part of the Freedom Park and authorize staff to research future sites for additional gardens Reasons are as follows • Community Gardens will enhance the quality of life to Palm Desert residents • The existing Community Garden is 100% occupied, and there is a waiting list • Staff believes there is sufficient interest within the community for a new community garden The proposed community garden is more of a grass roots garden. • Part of the cost of the garden will be incorporated in the construction costs (e g , fence—proposed wrought iron and stub-out for water) • Cost to design and build the garden will be less than that of the garden on San Pablo. This garden will be a smaller version of the first n III. Departmental Impact: There will be an impact to Special Programs Department's Senior Management Analyst to administer and promote this community garden However, as many activities as possible will be incorporated into the existing schedule of activities, which should minimize the impact The proposed Recycling Technician position would provide additional staff assistance for this program IV. Fiscal Impact: Staff has estimated that the fiscal impact to design and build a new community garden as part of Freedom Park is $125,000 This project has been included as part of the FY 2005/06 Capital Improvement Projects. 0 Page 4-10 White Paper FY 2005 — 2006 Budget Process • Department: WHITE PAPER BUDGET PROCESS FY 2005 — 2006 SUBMITTED BY: ROBERT KOHN DEPARTMENT: COMMUNITY SERVICES THIS IS A REQUEST FOR A: X MANDATORY AUTOMATED DISPOSAL AND RECYCLING COLLECTION ORDINANCE vs. MANDATORY RECYCLING ORDINANCE I. Background Information: • Staff has been working to improve its recycling program through various activities such as working with the Palm Desert Schools, businesses, and residents to increase awareness and participation, development and implementation of new programs, and expansion of existing programs Staff and Waste Management continue to work within the community to increase awareness of recycling and to implement the automated collection system within gated communities Recently, several HOAs (Indian Ridge— 1066, Desert Breeze —247, Tierra Vista — 95 = total 1,408 units) have requested that the automated collection system (three-bin collection system —trash, co-mingle (recycle), green waste) be implemented within their community Waste Management is working to implement these changes by the end of March/April, 2005. This is a start to having the majority of residents on-board with the automated collection system. This system will provide a greater opportunity to more residents to recycle, thus increasing participation Last year Waste Management conducted an initial waste audit, which reflected that non-gated communities (or communities with the automated system) have a much higher recycling participation rate at approximately 51%, while those with the old manual (crate) system have a recycling rate • of 10% When all residential units have the automated system, staff Page 4-11 believes there will be an automatic increase in participation As a result, staff proposes a Mandatory Automated Collection Ordinance as opposed to a mandatory recycling ordinance as the City's first step to increase O participation and awareness At the City Council meeting of February 10, 2005, Council directed staff to review the City of Seattle's recycling program and bring a similar program forward to City Council for consideration. However, attached for Council consideration is a recycling ordinance outlining a mandatory automated collection system for all residential areas except apartment units and complexes with a central disposal area Staff suggests that the City implement this system prior to a mandatory recycling ordinance and approve a Recycling Technician to assist with the implementation of existing and new recycling programs II. Justification: Staff recommends that the City implement a Mandatory Automated Collection Ordinance (three-bin system —trash, co-mingle, and green waste) and a new Recycling Technician for the following reasons • All residential areas (except apartment complexes or complexes with centralized collection areas) within the City, including gated communities, will have the same automated service with the same three-bin system (trash, co-mingle, green waste) Once this program has been implemented and tracked for a period of time, staff will be better able to determine whether the City will need to consider a mandatory recycling program • Automated collection will provide an increase in awareness and participation, primarily within gated communities, just through the convenience of having the co-mingled (gray) recycling container • Residents will be more accepting of this first step and it will show that the City is working with the community, not against it • If, after a given period of time, the City has not experienced a sufficient increase in participation, then staff can bring forward a mandatory recycling program • The addition of a Recycling Technician will assist the Senior Management Analyst in implementing existing and new recycling programs (Note With other job duties, it is difficult for the Analyst to go out into the community as often as needed ) • Make contact with local businesses to promote recycling (Note Waste Management has one Recycling Coordinator who serves all of its franchised cities This one person, while giving it his/her best 0 Page 4-12 effort, is unable to make a real impact on any one local business community ) • • The Technician will assist in promoting recycling awareness throughout the community, answer citizen questions and complaints, conduct periodic waste audits, and monitor recycling efforts within the residential and business communities • The Technician will assist in the implementation and monitoring of the proposed C&D Ordinance/program • No impact to the General Fund. Salary can be paid out of the Recycling/Tipping Fund HI. Departmental Impact: The impact to the Special Programs Department would be significant In order for staff to adequately implement a mandatory automated recycling program as well as other recycling programs, an additional staff person would be needed to work with the community to educate them on recycling, address complaints, answer questions, and monitor participation and change within the community IV. Fiscal Impact: Fiscal impact to implement the proposed first step, Mandatory Automated • Collection Ordinance and hiring of a new Recycling Technician is $65,224 54, Range 480 This position can be paid for out of the Recycling/Tipping Fund, 236-4195-454-3090 The Recycling Technician will work under the direction of the Director of Special Programs and the Senior Management Analyst This position will be responsible for assisting in the implementation of all recycling activities, including the C&D program Position requested in this report and the C&D report is the same and will be paid from the same fund, noted above. • Page 4-13 ORDINANCE NO. CITY OF PALM DESERT -Th AN ORDINANCE AMENDING THE PALM DESERT MUNICIPAL CODE TITLE 8 CHAPTER 8.16 AND 8.17 AUTHORIZING THE MANDATORY AUTOMATED COLLECTION OF SOLID WASTE, RECYCLING, AND GREENWASTE FOR ALL RESIDENTIAL. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PALM DESERT AS FOLLOWS: WHEREAS, the City of Palm Desert has conducted both formal and informal surveys indicating that automated collection services increase participation and the volume of materials collected for reuse, and WHEREAS, the task of meeting the state mandates of 50% diversion by 2000 of waste from landfills falls on all residents and businesses within the City of Palm Desert, and WHEREAS, the franchise waste hauler concurs with the findings and assumptions of said surveys, and WHEREAS, the City is continually researching ways to improve recycling programs and ,0 services NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows Automated Collection for All Residential: Sections 8 19 010 Findings and Purpose 8.19 020 Automated Rubbish Collection Program 8 19 030 Definitions 8 19 040 City to Provide Collection and Disposal 8 19 050 Receptacles- General Requirements 8 19 060 Receptacles - Placement, Capacity, and Pickup Chapters 8 of the City of Palm Desert Palm Desert Municipal is hereby amended by adding Chapters 8 19 Sections 8.19 010 through 8 19 060 as follows 0 Page 4-14 SECTION 8 19 010 PURPOSE AND STATUTORY AUTHORITY • The purpose of this ordinance is to regulate the storage, collection and disposal of solid waste and recyclable materials in the City of Palm Desert This ordinance is adopted pursuant to the authority contained in General Statutes 160A (???) governing powers of municipalities, and various federal and state statutes specifically regulating solid waste and recycling SECTION 8 19.020 AUTOMATED RUBBISH COLLECTION PROGRAM There is hereby established a program for the mandatory use of automated refuse and recycling containers and collection by the residents of the City The collection of rubbish and recyclables shall be made weekly as specified within the Palm Desert Municipal Code (PDMC) and Franchise Agreement SECTION 8.19.030 DEFINITIONS For purposes of this article, the following terms, phrases, words, and their derivations shall have the meanings given herein and as provided within the PDMC (a) Automated Rubbish Collection The term "automated rubbish collection"- shall mean the collection of rubbish by means of a specially equipped collection truck servicing a special refuse container obtained exclusively • through the waste hauler and set out in a prescribed manner. (b) Automated Refuse Container The term "automated refuse container" shall mean the container assigned for use in the automated collection program (c) Construction and Demolition (C&D) The term "C&D" shall mean any Solid waste material such as lumber, brick, stone, asphalt, plaster, concrete, roofing materials and any other items or substances resulting solely from construction, remodeling, repair, or demolition operations on buildings or other structures, but does not include inert debris, land- clearing debris, yard debns or used asphalt, asphalt mixed with dirt, sand, gravel, rock, concrete, or similar non-hazardous material (c) Customer The term "customer shall mean the party that owns the residential property to which an automated refuse container is assigned (d) Dwelling Unit The term "dwelling unit" shall mean the individual private premises contained in any building intended, whether occupied or not, as the residence for one household, regardless of the number of individuals in the household A building may contain more than one dwelling unit (e) Garbage The term "garbage" shall mean the waste produced by the handling, processing, preparation, cooking and consumption of animal and vegetable products used for human consumption (f) Residential Complex The term "residential complex" shall, without regard to form of ownership, refer to a parcel of property with no more than four Page 4-15 separate dwelling units, each unit intended for occupancy by separate households, that provides on said parcel off street parking for residents of the complex • (g) Refuse The term "refuse" means putrescible and non-putrescible solid wastes (except human body wastes), including garbage, rubbish, and cold ashes, but excluding dead animals and solid market and industrial wastes and excepting any item defined and categorized as recyclables Rubbish The word "rubbish" shall mean non-putrescible solid wastes consisting of both combustible and noncombustible wastes such as paper, wrappings, newsprint, cardboard, tin cans, yard clippings, leaves, glass and bedding excepting any item defined and categorized as recyclables (h) Recyclables The term "recyclables" means materials that are collected for intended reuse, including, but not limited to, paper, chemical, glass, metal, plastic, green waste, wood waste, and construction debris. (i) Green waste. The term "green waste" means all yard waste including, but not limited to, grass, shrubbery, tree trimmings, plant trimmings SECTION 8 19 040 CITY TO PROVIDE COLLECTION AND DISPOSAL (a) The waste hauler shall provide for collection and disposal of refuse and recyclables when placed at the curb for collection pursuant to this chapter. (b) Compliance with the requirements of this chapter is necessary to procure the collection and removal of refuse and recyclables and such compliance shall be a defense to any prosecution for failure to remove or dispose thereof • SECTION 8 19 050: RECEPTACLES -- GENERAL REQUIREMENTS (a) Every person having charge or control of residential property containing not more than four (4) dwelling units in the City where refuse accumulates shall place and keep the refuse and recyclables in the automated refuse containers obtained exclusively through the waste hauler for use in the automated collection program Automated refuse containers assigned by or obtained from the waste hauler shall remain at all times property of the hauler. Containers are assigned by individual street addresses to individual residential properties, not to individual residents or customers. At no time and under no circumstances shall the automated refuse container(s) be moved or removed from the property to which it was assigned The automated refuse containers will be repaired and maintained by the waste hauler at no additional cost unless damage is caused by customer abuse or negligence in which case the cost of replacement shall be charged to the customer. (b) Those included in the automated rubbish and recycling collection program shall only use the approved automated refuse containers to be obtained exclusively through the waste hauler No other containers are allowed • Page 4-16 SECTION 8 19 060 RECEPTICLES -- PLACEMENT, CAPACITY AND PICKUP • (a) Containers shall be placed at or as near to the curb or edge of road as possible, so as to be accessible to collection crews Placement must be such that there is no interference with collection (e g , to close to vehicles, other refuse containers, poles, fences, mailboxes, and other obstacles) Containers must be placed at the designated pickup area by 5.30 a m on the scheduled day of collection. No container shall be placed curbside or adjacent to street more than twelve (12) hours prior to the normal collection time and shall be removed from curb or street location within twelve (12) hours after collection (b) Only normal residential household refuse is permitted to be placed in the containers. Toxic or hazardous materials, dead animals, building materials, yard waste and bulk items such as household furnishings or appliances are prohibited Items that meet the city standards for recycling shall be disposed of through the city-recycling program (c) Use of paper or plastic refuse bags is encouraged Such bags shall be used for disposal of garbage Bags shall not be placed outside the container Effective 30 days from adoption of Ordinance No all single-family residential homes (unless utilizing commercial bin service/central disposal area for all residents within complex) will be required to place recyclables in automated carts for • collection Exceptions due to terrain, disabilities, complexes with centralized disposal setups (e g , apartments and condos with four or more units, two-story residential units) shall be exempt when such conditions exist that prevent automated service Exemptions shall be made on a case-by-case basis The City of Palm Desert's waste hauler shall commence with the ordering and placement of automated containers at all residential units except for those exceptions noted above or approved by the City. The language of Chapter 8 19 notwithstanding, all other codes related to solid waste and recycling shall stand in full force and effect This action does not relieve the franchisee of any obligations under the existing Franchise Agreement • Page 4-17 PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Palm Desert, California on the day of , 2005, by the following vote, to wit C AYES: NOES: ABSENT: ABSTAIN: BUFORD A. CRITES, MAYOR ATTESTED: RACHELLE KLASSEN, CITY CLERK CITY OF PALM DESERT C 0 Page 4-18 White Paper 2005 - 2006 Budget Process Department: Community Services • WHITE PAPER BUDGET PROCESS 2005/2006 SUBMITTED BY: Robert Kohn, Director of Special Programs DEPARTMENT: Special Programs THIS IS A REQUEST FOR A: _ NEW PILOT OR TEST PROGRAM FOR • CONSTRUCTION AND DEMOLITION MATERIAL RECYCLING DATE: February 23. 2005 I. Request is to authorize $10,000 in expenditures for a C&D recycling pilot program II. Background Information: City staff in cooperation with the Franchised Waste Hauler are continually looking for ways to improve recycling and diversion of the waste stream Program expansion and introduction of new innovative programs including promoting, advertising and educating residents and businesses are in process. The new proposed program is a "pilot" or test program for C&D Recycling. Waste Management has agreed to test 20 to 30 select loads of C&D waste material. • The test would involve selecting the loads and directing them to a designated location at the transfer station for manual sorting. Once sorted the volume and weight by material type will be recorded. The final destination for all the matenal Page 4-19 - • White Paper 2005 - 2006 Budget Process Department: Community Services selected will be monitored and recorded to determine the amount of potential \-J diversion. This data will be used to determine if more of an investment in time and money should be spent developing and operating a C&D recycling facility on a larger scale III. Justification: 1)1 The City of Palm Desert is in very good shape (62%) in relation to diversion credits with the State AB939 Mandate of 50%. However, the City is also growing at a fast pace not only in population but also in the area of economic development "businesses". If the City is going to keep up with service demands, maintain an adequate diversion rate as well as preserve natural resources and protect the environment all possible avenues for reuse, recycling and other waste diversion opportunities should be explored Ill. Departmental Impact: There should be no departmental impact. IV. Fiscal Impact: $10,000 0 Page 4-20 • White Paper 2005—2006 Budget Process Department: WHITE PAPER BUDGET PROCESS 2005— 2006 SUBMITTED BY: Robert Kohn, Director of Special Programs DEPARTMENT: Community Services Department THIS IS A REQUEST FOR A: X NEW PROGRAM — Construction and demolition recycling ordinance and program. Request: • • Bring forward an ordinance for Council consideration instituting the C&D Recycling Program. • Institute a training program and develop guidelines for contractors. • Hire the staff resources to implement the provisions of the C&D ordinance. Background: The City Council requested staff to work towards increasing the amount of diversion of waste matenals being deposited in the landfill. To move in this direction one of the tasks staff has been working on is a model ordinance with CVAG through the Solid Waste Technical Advisory Group. Representatives from member agencies, Waste Management, and the BIA have worked together for the past several months developing a model ordinance Having some consistency throughout the Coachella Valley was decided as an important component to a Model C&D Recycling Ordinance for member agencies and the BIA The recycling, reuse, and reduction of construction and demolition matenal is one more step towards maintaining and/or exceeding mandated diversion requirements. • Page 4-21 Analysis: 0 Independent of the CVAG process City staff met with BIA representatives, Waste Management of the Desert, and others regarding a proposed C&D Recycling Ordinance The Ordinance has been modified after these and subsequent CVAG discussions in an effort to address some of the issues brought forward Samples from eight other local government jurisdictions were reviewed and studied, and considerable information was obtained from the California Integrated Waste Management Board (CIWMB) in development of the model ordinance. Staff is also in contact with the CIWMB in regards to "free" training for contractors, developers, City staff, and individuals involved in construction and demolition activities. There is the potential of diverting a significant amount of material through this program The potential diversion through the C&D Program could be in the range of 15% to 20%. CVAG has adopted the Model C&D Recycling Ordinance and now it is up to each city to adopt its own ordinance with any city specific requirements deemed appropriate. As an example, the limit for the deposit is set at $50,000, and projects under 500 square feet are exempt. A city may want to increase or decrease the dollar amount or the square footage requirements. City staff will develop a Palm Desert Ordinance for City Council consideration in the near '9 future. The Development Services and Redevelopment Divisions have reviewed the CVAG Model Ordinance and made comments or recommendations. If approved by Council, staff will finalize an ordinance for its consideration and begin staff recruitment and development of a contractor, training program Department and Fiscal Impacts: Department: The Building and Safety Department indicated in its comments that the program described in the draft ordinance could be accomplished with an additional part- time staff person. The Special Programs Department agrees that additional staff would be required but would recommend the additional employee be added to the Special Programs Department so this individual could assist in all recycling programs including C&D. The impact to the Special Programs Department would be significant. In order for staff to adequately implement a mandatory automated collection method for the recycling program, an additional staff person would be needed to work with the community to educate them on recycling, address complaints, answer questions, and monitor participation levels O Page 4-22 Duties would include • Working on the C&D Recycling Program by processing the solid waste recycling plans, payment of fees, approval and final "sign off", and return of the deposits. • The Technician would continue the work currently being provided by a consultant for business waste assessments, route surveys, research, and program development. • If mandatory recycling were instituted, this employee would also be assigned to this program. • The addition of a Recycling Technician will assist in implementing existing and new recycling programs (Note. With other job duties it is difficult for the current staff to go out into the community as often as needed) • Make contact with local businesses to promote recycling within business. (Note: Waste Management has one Recycling Coordinator that serves all of its franchised cities. This one person, while giving his/her best effort, is unable to make a real impact on any local business community) • Technician will assist in promoting recycling awareness throughout the community, answer citizens questions and complaints, conduct periodic waste audits, and monitor recycling efforts within the residential and business communities. • Fiscal: Recycling Technician Classification, Range 480 (similar to Public Art Technician) at a cost of approximately $65,224.54/yr. This position can be paid from the Recycling/Tipping Fund, 236-4195-454-3090. Position requested in this report and the mandatory recycling report is the same and will be paid from the same fund, noted above. DATE: Effective July 1, 2005 • Page 4-23 CITY OF PALM DESERT DRAFT ORDINANCE NO. AN ORDINANCE OF TILE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,ESTABLISHING CHAPTER 8.18 TO THE PALM DESERT MUNCIPAL CODE,RELATING TO RECYCLING AND DIVERSION OF CONSTRUCTION AND DEMOLITION WASTE. WHEREAS, the City of Palm Desert is committed to protecting public health, safety, welfare, and the environment,and as such,promotes the reduction of solid waste; and WHEREAS, the City is actively seeking ways to reduce the amount of landfilled solid waste, and WHEREAS, the City Council have learned that materials from demolished structures are currently deposited in the landfill without the materials being made available for salvage; and WHEREAS,the City Council have learned that businesses,organizations,and individuals ^ may be interested in reusing or recycling construction materials; and !J WHEREAS,salvaging of construction materials furthers the City's commitment to reducing waste and complying with AB 939. NOW, THEREFORE, the City Council of the City of Palm Desert, DOES HEREBY ORDAIN as follows: SECTION 1. That the Recitals set forth above are true and correct and are incorporated herein by this reference. SECTION 2. That a new Chapter 8.18 be added to the Palm Desert Municipal Code entitled "Recycling and Diversion of Construction and Demolition Waste Requirements to read as follows: Recycling and Diversion of Waste from Construction and Demolition Sections: 8.18.010 Findings and Purpose 8.18 020 Definitions 8.18.030 Deconstruction and Salvage and Recovery 8.18.040 Diversion Requirements 8.18 050 Information Required Before Issuance of Permit 8 18.060 Deposit Required 8.18.070 On Site Practices 8.18.080 Reporting Page 4-24 • 8.18.90 Violation a Public Nuisance 8 18.100 Penalties Section 8.18.010 Findings and Purpose: The City Council of the City of Palm Desert hereby finds and determines that the City is committed to protecting the public health, safety, welfare, and environment; that in order to meet these goals it is necessary that the City promote the reduction of solid waste and reduce the stream of solid waste going to landfills; that under California law as embodied in the California Waste Management Act(California Public Resources Code Sections 40000 et seq.),Palm Desert is required to prepare,adopt,and implement source reduction and recycling elements to reach reduction goals, and is required to make substantial reductions in the volume of waste materials going to landfill, under the threat of penalties of$10,000 per day; that waste from demolition and construction of commercial and residential buildings represents a large portion of the volume presently coming from the City of Palm Desert,and that a percentage of that waste is particularly suitable for recycling;that City of Palm Desert's commitment to the reduction of waste and to compliance with state law requires the establishment of programs for recycling and salvaging construction and demolition materials; the City Council recognizes that requiring demolition and construction waste to be recycled and reused may in some respects add modestly to the cost of demolition and in other respects may make possible some cost recovery and cost reduction,and that it is necessary in order to protect the public health, safety,and welfare that the following regulations be adopted. • Section 8.18.020 Definitions: A. "Applicant"-Any individual, firm, limited liability company,association,partnership, political subdivision, government agency,municipality,industry,public or private corporation, or any other entity whatsoever who applies to the City for the applicable permits to undertake any construction, demolition, or renovation project within the City. B."City-owned Projects"-Construction,demolition,addition,alteration,and remodel projects that are City-owned and are not described by Section 8.18.050 as exemptions. C. "Compliance Official"- Person designated by the City to evaluated C& D Waste Plans,track project progress, and determine return and forfeiture of securities. D. "Construction" - All building, landscaping, remodeling, addition, removal or destruction involving the use or disposal of Designated Recyclable and Reusable Materials as defined in Section 8.18.030. E. "Construction and Demolition Waste" - Includes the waste building materials, packaging and rubble resulting from construction, remodeling, repair and demolition operations on pavements, houses, commercial buildings and other structures. • Page 4-25 C & D waste includes the following items which, meet the above criteria: (1)components of the building or structure that is the subject of the construction work including, but not limited to, lumber and wood, gypsum wallboard, glass, metal, roofing material,tile, carpeting and floor coverings, window coverings, plastic pipe,concrete, fully cured asphalt, heating, ventilating, and air conditioning systems and their components, lighting fixtures, appliances, equipment, furnishings,and fixtures; (2)tools and building matenals consumed or partially consumed in the course of the construction work including material generated at construction trailers, such as blueprints, plans, and other similar wastes, (3) cardboard and other packaging materials derived from materials installed in or applied to the building or structure or from tools and equipment used in the course of the construction work; and (4)plant matenals resulting from construction work when commingled with dirt, rock, inert debris or C &D waste. F. "Construction and Demolition Waste Plan"("C&D Waste Plan") -A completed C&D Waste form, approved by the City for the purpose of compliance with this Article, submitted by the Applicant for any Covered Project. G. "Contractor"-Any person or entity holding,or required to hold,a contractor's license of any type under the laws of the State of California,or who performs(whether as contractor, subcontractor or owner-builder) any construction, demolition, remodeling, or landscaping relating to buildings or accessory structures in the City of Palm Desert. H. "Conversion Rate" - The rate set forth in the standardized Conversion Rate Table approved by the City pursuant to this Article for use in estimating the volume or weight of materials identified in a C&D Waste Plan. I. "Covered Projects"-All construction, demolition, addition, alteration, and remodel projects within the City requiring a building permit. J. "Demolition"- The decimating, razing, ruining, tearing down or wrecking of any facility, structure,pavement or building, whether in whole or in part, whether interior or exterior. K. "Divert"-Redirection of material that would previously be disposed into the landfill. Appropriate diversion, methods include transfer of materials to acceptable recycling facilities, approved on-site re-use techniques, and other waste minimization methods approved by the Compliance Official. L. "Diversion Requirement"-The diversion of at least fifty(50)percent of the total Construction 0 Page 4-26 • and Demolition waste generated by a Project via reuse or recycling, unless the Applicant has been granted an Exemption pursuant to Section 8.18.050 of this Ordinance, in which case the Diversion Requirement shall be the maximum feasible diversion rate established by the Compliance Official. M. "Exempt"-Projects that are described by the criteria outlined in Section 8.18.050 are considered exempt. N. "Large Project" - Projects that are 40 or more homes under a subdivision or a specific plan constructing 100,000 square feet or more. O. "Mixed Waste Processing Facility"—A recycling, composting, materials recovery or re-use facility for which the Compliance Official has issued a certification pursuant to regulations promulgated by the Compliance Official. P. "Non-covered Projects" -Projects that are not described by the definition of"Covered Projects " Q. "Performance Security"- A letter of credit,certificate of deposit, or cash and cash equivalents submitted to the City pursuant to Section 8.18.080 of this Article. • R. "Recycling" - The process of collecting, sorting, cleansing, treating, and reconstituting materials that would otherwise become solid waste, and returning them to the economic mainstream in the form of raw material for new, reused, or reconstituted products which meet the quality standards necessary to be used in the marketplace S. "Recycling Facility"—Approved processing facility by City, County, State, or Federal Government T. "Renovation"-My change,addition, or modification in an existing structure. (use State definition) U. "Residential Standards" - Standards that apply to the construction of residential development. V. "Reuse"- Further or repeated use of Construction or Demolition Waste. W. "Salvage" - The controlled removal of Construction or Demolition Waste from a permitted building or demolition site for the purpose of recycling, reuse, or storage for later recycling or reuse. Section 8.18.030 Designated Recyclable and Reusable Materials: 1. Recyclable and reusable materials include but are not limited to,the following: • Page 4-27 a. Appliances including, but not limited to stoves, refrigerators, water heaters, air conditioning, and lighting. b. Cardboard matenals c. Drywall and Plaster materials mcluding drywall, gypsum, and sheetrock. d Green Waste, which includes tree trimmings, grass, leaves, and palm fronds, e Masonry building materials including all products generally used in construction including, but not limited to concrete,rock, stone, and brick. f Metals including ferrous(steel, stainless steel, steel piping, roofing, and flashing) and non-ferrous (aluminum, copper, and brass). g. Paving materials including asphalt, brick, and concrete. h. Roofing materials including wood shingles as well as asphalt, stone, concrete, metal, and slate based roofing material. h. Salvageable materials including all salvageable materials and structures including, but not limited to wallboard, doors,windows, fixtures,toilets, sinks, and bathtubs. i. Wood Waste includes any and all dimensional lumber, fencing or construction wood that is not chemically treated,creosoted, CCA pressure treated, contaminated or painted. j. Any other construction or demolition debris that is non-hazardous and available for recycling or reuse, including dirt. Section 8.18.040 Diversion Requirements/Covered Projects Requirements: 1. Demolition. Every structure planned for demolition shall be made available for deconstruction, O salvage, and recovery prior to demolition. It shall be the responsibility of the owner, the general contractor and all subcontractors to recover the maximum feasible amount of salvageable designated recyclable and reusable materials prior to demolition. Recovered and salvaged designated recyclable and reusable materials from the deconstruction phase shall qualify to be counted in meeting the diversion requirements of this chapter. Recovered or salvaged matenals may be given or sold on the premises, or may be removed to a reuse warehouse facility for storage or sale. All covered projects must do the following. a. Divert at least 50%of all construction waste b. Submit a Construction and Demolition Waste Plan(on the required forms) c. Submit a performance security along with the application required for a construction permit. City-owned projects will not be required to pay the performance security. 2. New Construction. All covered projects must do the following. a. Divert at least 50% of all construction waste b. Submit a Construction and Demolition Waste Plan(on the required forms) c. Submit a performance security along with the application required for a construction permit. City-owned projects will not be required to pay the O Page 4-28 • performance security. 3. Every applicant shall submit a properly completed "Recycling and Waste Reduction Form" as prescribed by the City's Compliance Official,to the Building and Safety Department,as a portion of the building or demolition permit process. The form shall contain an accurate estimate of the tonnage or other specified units of construction and/or demolition waste to be generated from construction and demolition on the site. Approval of the form as complete and accurate shall be a condition precedent to issuance of any building or demolition permit. Section 8.18.050 Diversion Requirement Exemptions: 1. Evaluation of the C &D Waste Plan may determine the following projects exempt: a. Work for which a building or demolition permit is not required; b. Roofing projects that do not include tear-off of existing roof; c. Remodels, alterations, or additions with total area less than five hundred square feet; d. Work for which,only a plumbing, only an electrical, or only a mechanical permit is required; e. Seismic tie-down projects; f. Installation of pre-fabricated patio enclosures or accessories such as signs or antennas where no structural building modifications are required; • g. Projects where no structural building modifications are required; h. Emergency demolition that is required to protect the public health and safety; and i. Other projects that the Compliance Official determines infeasible to comply with the Diversion Requirement. 2. The Compliance Official shall determine if the construction project is in compliance with this section. While not required, it shall be encouraged, that at least 50%of all project-related construction and demolition waste from Exempt projects be diverted. The Compliance Official shall distribute education materials that encourage recycling of Construction and Demolition waste. Section 8.18.060 Mixed Waste Processing Facilities: 1. The Compliance Official shall issue a certification only if the owner or operator of the facility submits documentation satisfactory to the Compliance Official: a. That the facility has obtained all applicable Federal, State, and local permits, and is in full compliance with all applicable regulations; and b The percentage of incoming waste from construction, demolition, and alteration activities that is diverted from landfill disposal meets the required minimum percentage set forth in regulations promulgated by the Compliance Official. • 2 The City shall make available to each building permit applicant paying a performance security Page 4-29 a current list of Mixed Waste Processing Facilities. 0 Section 8.18.070 Construction and Demolition Waste Plan: 1. In conjunction with the building permit applications fee, the applicant shall submit a properly completed C & D Waste Plan to the Compliance Official. in a form as prescribed by that Official, for one or more building permits issued at the same time. The completed C &D Waste Plan shall contain the following: a. The estimated weight of project waste to be generated by material type; b. The estimated weight of such materials that can feasibly be diverted via Reuse or Recycling by material type; c. The vendor(s)that the applicant proposes to use to service the clean up activities and the markets identified that will be used in recycling or reusing the diverted materials; and d. Estimated volume or weight of construction and demolition waste that will be disposed. Because actual material weights are not available in this stage, estimates are used. In estimating the volume or weight of materials as identified in the C&D Waste Plan,the Applicant shall use the standardized conversion rates approved by the City of Palm Desert, for this purpose. Approval of the C & D Waste Plan as complete and accurate shall be a condition precedent to the issuance of any building or demolition permit. If the applicant calculates the projected feasible diversion rate as described above,and find the rate does not meet the diversion goal,the applicant must then submit information supporting the lower diversion rate. If this documentation is not included,the C & D Waste Plan shall be deemed incomplete. 2. Evaluation of the C & D Waste Plan will determine the following: a. Approval.No building or demolition permit shall be issued for any Covered Project unless and until the Compliance Official has approved the C &D Waste Plan. The Compliance Official shall only approve a C &D Waste Plan if he or she determines that all of the following conditions have been met: i. The C & D Waste Plan provides all of the information set forth in this section. ii. The C & D Waste Plan indicates that the diversion requirements of Section 8.18.040 are met; and iii. The Applicant has submitted an appropriate Performance Security for the project. b.Non-Approval: If the Compliance Official determines that the C & D Waste Plan is incomplete or fails to indicate that the diversion requirements of Section 8.18.040 will be met, he or she shall either. I. Return the C & D Waste Plan to the Applicant marked"Disapproved", including a statement of reasons,and will notify the building department, which O Page 4-30 • shall then immediately stop processing the building or demolition permit application, or ii. Return the C & D Waste Plan to the Applicant marked"Further Explanation Required." Section 8.18.080 Performance Security: 1. The applicant for a building or demolition permit shall submit a performance security along with the C & D Waste Plan. This performance security shall be in the amount of 1%of the building permit valuation, but not greater than$50,000. 2. For large projects, a$50,000 performance security will be deposited. The security may be carried forward to the following phase provided the contractor has met the required diversion requirements If diversion requirements are not met and a portion or all of the performance security if forfeited, the security must be replenished to meet$50,009. The dollar amount to be replenished will be based on the diversion schedule in Section 8.18.130. 3. The applicant shall post performance security in the form of cash, money order, letter of credit, performance or surety bond. Section 8.18.090 Refund of Performance Security: • 1 The Compliance Official may authorize the refund of any performance security,which was erroneously paid or collected. 2. The Compliance Official may authorize the refund of any performance security when the building permit application is withdrawn or cancelled before any work has begun. 3. The Performance Security shall be returned, without interest, in total or pro-rated, upon proof of satisfaction by the Compliance Official that no less than the required percentage of construction and demolition waste tonnage generated by the Covered project has been diverted from disposal and has been recycled or reused or recycling. If a lesser percentage of construction and demolition waste tonnage than is required is diverted, a proportionate share of the deposit shall be returned. The deposit shall be forfeited entirely or to the pro-rated extent that there is a failure to comply with the requirements of this chapter. The City may, by formal resolution, modify the amount of the required security. Section 8.18.100 Use of Performance Security: • 1. Monies received by the City of Palm Desert, as Performance Security shall be used only for: Page 4-31 a. Payment of Performance Security refunds. O b Programs to divert construction, demolition, and alteration projects from the landfill. c. Programs whose purpose is to develop or improve the infrastructure needed to divert wastes from construction, demolition, and alteration projects from landfill disposal. d. Staff costs, time. Section 8.18.110 Reporting: 1. To the extent practical, all construction and demolition waste shall be weighed in compliance with all regulatory requirements for accuracy and maintenance. For construction and demolition waste for which weighing is not practical due to small size or other considerations, a volumetric measurement shall be used. For conversion of volumetric measurements to weight, the applicant shall use the standardized conversion rates approved by the City for this purpose. 2. Throughout the duration of the project the Applicant is required to submit documentation to the Compliance Official that proves compliance with the requirements of Section 8.18.040 and Section 8.18.070. The documentation shall consist of monthly updates showing waste tonnage data, total tonnage,tonnage diverted, and tonnage landfilled supported by original or certified photocopies of receipts and weight tags or other records of measurement from recycling companies,deconstruction contractors, and/or landfill and disposal companies. Receipts and weight tags will be used to verify whether waste generated from the Covered Project has been or is being recycled, reused, salvaged or disposed. The Applicant shall make reasonable efforts to ensure that all designated recyclable and reuse waste salvaged or disposed are measured and recorded using the most accurate method of measurement available. 3. Within 60 days following the completion of the demolition of a Covered project(if applicable),and again within 60 days following the completion of the construction phase of a Covered project(if applicable),the applicant shall, as a condition precedent to final inspection and to issuance of any certificate of occupancy or final approval of project, submit documentation to the Compliance Official that proves compliance with the requirements of Section 8.18.040 and Section 8.18.070. The documentation shall consist of a final completed C &D Waste Plan showing actual waste tonnage data, supported by original or certified photocopies of receipts and weight tags or other records of measurement from recycling companies, deconstruction contractors, and/or landfill and disposal companies. Receipts and weight tags will be used to verify whether waste generated from the Covered Project has been or are to be recycled,reused, salvaged or disposed. The Applicant shall make reasonable efforts to ensure that all designated recyclable and reuse waste salvaged or disposed are measured and recorded using the most accurate method of measurement available. Section 8.18.120 Forfeiture of Performance Security: 0 Page 4-32 • 1. If the Compliance Official determines that the Applicant has not made a good faith effort to comply with this chapter, or if the Applicant fails to submit the documentation required by Section 8.18.070, Section 8.18.110, and Section 8.18.130 within the 60 day time period, then the deposit shall be forfeited to the City. 2. If it has been determined through the monthly progress of submitted documentation that the project is failing to meet the criteria of Section 8.18.040, the City reserves the right to hire appropriate assistance necessary for the project to achieve compliance. If this occurs, the applicant will be held liable for the costs associated with compliance. 3. If the Compliance Official determines that the Applicant has diverted a lesser percentage of construction and demolition waste tonnage than required, the deposit shall be forfeited entirely or to the pro-rated extent that there is failure of compliance. Section 8.18.130 Compliance and Release of Performance Security: The Compliance Official shall review the information submitted under Section 8.18.110 of this Article and determine whether the applicant has complied with the diversion requirement as follows: 1) Full Compliance: If the Compliance Official determines that the applicant has fully complied with the diversion requirement applicable to the project,the Compliance Official shall cause the performance security to be returned in full, without interest, within 15 days. 2) Partial Compliance: If the contractor is not found in compliance but has submitted required • forms and documentation, the City may refund a percentage of the deposit for partial compliance. See schedule below to determine the amount of the security to be refunded based on the level of diversion obtained and supported. % Diverted % Deposit Returned 50% 100% 40-49% 80% 30-39% 60% 20-29% 40% 10-19% 20% Under 10% 0% 3) Non-Compliance: If the Compliance Official determines that the applicant has not fully or partially complied with the diversion requirement, or if the applicant fails to submit the documentation required by Section 8.18.110 of this Article within the 60 day time period, then the performance security shall be forfeited to the City. Section 8.18.140 Appeal/Administrative Appeal: • Page 4-33 a. The applicant shall have the right to appeal to the City Manager or designee, any decision made by the Compliance Official/Code Compliance Officer. b The decision made by the City Manager or designee shall be final. Section 8.18.150 Option to Revise: Annually,the City will evaluate the Recycling and Diversion of Construction and Demolition Waste Ordinance to determine its effectiveness in reducing the amount of C&D waste disposed. In this determination, the City will consider issues such as the amount of C&D waste disposed, volume of C&D activity, markets for C&D waste, and other barriers encountered by applicants. If the City determines the C&D disposed had the potential for diversion,then the City may amend these provisions and implement the necessary measures to divert more C&D waste. Section 8.18.160 Violations a Public Nuisance: Each violation of the provisions of this chapter shall constitute a public nuisance and be subject to abatement as such,pursuant to the provisions of Chapter 8.18.20 of this Code. The costs of abatement of any such nuisance shall be a lien upon the property involved. Section 8.18.170 Penalties: Each violation of the provisions of this chapter shall constitute a misdemeanor,and shall be 0 punishable by imprisonment in the county jail for not to exceed six (6) months, or by fine not exceeding one thousand dollars($1,000.00),or by both such fine and imprisonment. Each day that a violation continues shall be deemed a new and separate offense." SECTION 3. Except as hereby amended, the City of Palm Desert Municipal Code as amended shall be and remain in full force and effect. SECTION 4. If any section, subsection, sentence, clause, phrase, or portion of this ordinance or the application thereof to any person or circumstances is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions hereof nor other applications of the ordinance which can be given effect without the invalid provision or application,and to this end the provisions of this ordinance are declared to be severable SECTION 5. This Ordinance shall be posted in at least three public places within the City of Palm Desert and shall be effective from and after thirty- (30)days following its adoption. SECTION 6. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published once in the , a newspaper of general circulation, printed,published and circulated within the City of Palm Desert, County of Riverside California. PASSED,APPROVED AND ADOPTED at a regular meeting of the City Council of the City O Page 4-34 • of Palm Desert,County of Riverside,California,on the day of ,2005,by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN. MAYOR BUFORD CRITES ATTEST: RACHELLE KLASSEN, CITY CLERK CITY OF /COUNTY OF RIVERSIDE • CITY ATTORNEY , • Page 4-35 DRAFT The City of Palm Desert Construction and Demolition Recycling Requirements Many of the materials generated from your project can be recycled. Municipal Ordinance No. requires that you identify the type and amount of materials that will be reused, recycled or disposed from your project. The required goal is to reuse or recycle at least S0% of project waste. Covered Projects: • All City-sponsored construction, demolition and renovation projects where work is being performed under contract with the City. • All commercial construction, demolition and renovation projects. • Residential construction, demolition and renovation projects for development of five or more units Contractors for covered projects must follow the steps below: Step 1: BEFORE Issuance of Building or Demolition Permit • Submit Construction and Demolition Waste Plan (Form 1 attached) • Select and identify one or more recycling dealers for recyclable materials • Identify amount of material (in tons or cubic yards)that will be recycled or reused—use receipts from previous jobs for estimates • Coordinate with the City's/County's franchise hauler and/or recycler(s) for assistance • Provide the City with a Performance Security equal to 1% of the permit valuation or $50,000, which ever is lower, in a form of a check. • PERMITS WILL NOT BE ISSUED UNTIL THE ATTACHED FORMS ARE SUBMITTED AND APPROVED, AND THE PERFORMANCE SECURITY IS RECEIVED. SUBMIT THE ATTACHED FORMS TO THE COMPLIANCE OFFICIAL. Step 2: BEFORE Return of Performance Security Approval at Completion of Project • Recycle 50% of the project waste. • Demonstrate that the_% recycling goal has been met on Form 2. • Save receipts and/or documents of materials recycled and disposed during construction, demolition, or remodeling. • Submit receipts or reports from the City's franchise hauler, recycler(s), and facilities used for direct haul. • PERFORMANCE SECURITY WILL NOT BE RETURNED UNTIL DOCUMENTATION HAS BEEN SUBMITTED AND APPROVED. SUBMIT DOCUMENTATION TO THE COMPLIANCE OFFICIAL WITHIN 30 DAYS OF PROJECT COMPLETION. 0 Page 4-36 • The City of Palm Desert Construction and Demolition Recycling Requirements Page 2 Penalty for Non-Compliance % Diverted % Deposit Returned If the 50% diversion goal is not met or complete 50% 100% documentation is not submitted in a timely 4049% 80% manner, the performance security will be returned 30-39% 60% according to the chart to the right. If the 50%goal 20-29% 40% can not be met, contractor must apply to the 1019% 20% Compliance Official for an exemption prior to C &D Waste Plan approval. Under 10% 0% See Attachments For: • Construction and Demolition Waste Plan (Form 1, and at project completion Form 2, to be submitted to the Compliance Official) • Conversion Factors •• Construction and Demolition Waste: Guide to Reuse and Recycling, which includes a list of Regional Recyclers Questions? Contact the Compliance Official Department of Special Programs (760) 346-0611 ext. 334 • Page 4-37 The City of Palm Deserlt Construction and Demolition Waste Plan - Form 1 To Be Completed Before Project Begins Submit to the Compliance Official Department of Building and Safety Many of the materials generated from your project can be recycled Municipal Ordinance No. _ requires you to identify the type and amount of materials that will be reused, recycled or disposed from your project. The required goal is to reuse or recycle at least 50% of project waste. Project Name: Location(Address and Nearest Cross Street): Building Type: Project Cost: Square Footage or Number of Units: Type of Project: 0 New Construction 0 Demolition 0 Tenant Improvement 0 Other Type of Construction(wood frame, concrete, steel, etc.): Applicant: Phone: Company Name and Address: Refuse Hauler: ❑ (City's/County's Franchise Hauler) 0 Self-Haul Names of Recycler(s) for the Project: For Office Use Only: Department of Building and Safety, Plan Check Approval ❑ Required Project(All City-sponsored and commercial C&D and renovation projects, residential C&D and renovation projects for developments of five or more units, Municipal Code ) ❑ Construction and Demolition Waste Plan Approved ❑ Performance Security Received(1%of permit valuation,maximum$50,000) Permit Valuation: 1% is: Security Amount: ❑ Exempt,reasons: Signature: Date: Page 4-38 The City of Palm Desert Construction and Demolition Waste Plan — Form 1 • (Continued) Submittal of Construction and Demolition Waste Plan (this form and table below) Before Issuance of Permit You are required to recycle or reuse 50% of the waste materials incurred on site. On the table below, use tons or cubic yards to quantify the total estimated waste and percentages for materials. Ask your waste hauler, recycling dealer(s) or site cleanup vendor to assist you with this plan. The building and safety department will not issue your building or demolition permit until the Construction and Demolition Waste Plan has been submitted and approved. Submit this form and attached table to the Complaince Official. Total Estimated Waste Generated by Project. tons/cubic yards (Ask Waste Management and your recycler(s)to assist you. Use receipts from your previous jobs for estimates) Sample Material Estimated Estimated Estimated Types Amount Percentage Percentage Vendor or Facility Generated Recycled Disposed Appliances, stoves, refrigerators, water • heaters,air conditioning, lighting Asphalt/Concrete,rock, • stone • Cardboard materials Dirt and Green Waste (trimmings,grass, leaves, and palm fronds) Drywall and Plaster materials(drywall, gypsum, sheetrock) Brick/Masonry Wood(all dimensional lumber,fencing,and construction wood that is not chemically treated, creosoted,pressure treated, contaminated,or painted) Metals Salvageable materials and structures(wallboard, toilets, sinks,and bathtubs) Doors,windows,cabinets, fixtures •Roofing materials(wood shingles as well as asphalt, stone,concrete,and slate based roofing material Other(painted or treated Page 4-39 wood,drywall). The City of Palm Desert Construction and Demolition Waste lan - Form 1 (Continued) Trash/ Non-Recyclable Material For demolition projects, was "deconstruction"or salvage considered as an option to traditional demolition? ❑ Yes ❑ No If"no", explain: If you have considered certain materials not feasible to divert,please identify these materials and explain. If you have determined you can not reach the 50% recycling level,please explain why: Other Comments: Prepared by: Date: Signature: Q 0 Page 4-40 City of Palm Desert Documentation of Disposal, Recycling, and Reuse - Form 2 • To Be Completed When Project Ends Documentation of Actual Disposal,Recycling and Reuse of Materials Generated by the Project-Attach a copy of each waste ticket received and list each ticket below: Vendor or FacilityTons On Weight Disposed Recycled/ Ticket Reused Material Type(see list below) Examples of material types: trash, asphalt, brick/masomy, concrete, dirt, green waste, metals, wood, drywall,painted or treated wood, and items such as doom, windows, cabinets and fixtures. Complete the following calculations based on the above weight tickets. • 1. Total tons recycled: 2. Total tons disposed: 3. Sum of tons disposed and recycled: 4. Diversion rate(Line#1/Line #3): Prepared by: Date: Signature- Submittal of Documentation Before Return of Performance Security (Documentation Must Demonstrate that 50% of the Materials were Recycled or Reused) Documentation including receipts of all recycling and disposal or a report from the recycling dealer and refuse hauler identifying amount of waste recycled and disposed must be submitted within 30 days after project completion. The performance security will not be returned until documentation has been submitted and approved. Submit documentation to the Compliance Official For Office Use Only: Department of ,Final Approval iii ❑ Approved Percent of Deposit to be Returned Original Deposit Amount Amount to be Returned ❑ Denied ❑ Further Information Required: Signature: Date: Page 4-41 The City of_ Palm Desert Construction and Demolition Recycling Requirements Conversion Factors Material Pounds/Cubic Yard Tons/Cubic Yard Cubic Yard/ton Cardboard 100 pounds/cubic yard 0.05 tons/cubic yard 20 cubic yard/ton Concrete/Asphalt 4,000 pounds/cubic yard 2.0 tons/cubic yard 0.5 cubic yard/ton Concrete 3,000 pounds/cubic yard 1.5 tons/cubic yard .67 cubic yards/ton Drywall 500 pounds/cubic yard 0.25 tons/cubic yard 4 cubic yard/ton Mixed 350 pounds/cubic yard 0.175 tons/cubic yard 5.7 cubic yard/ton Construction Waste Wood 300 pounds/cubic yard 0.15 tons/cubic yard 6.7 cubic yard/ton Source: Resource Efficient Building(1994), Metro Solid Waste Department,Portland, Oregon Dan Copp Crushing, Inc. (2000) Use the above conversion factors and receipts from previous projects to help you estimate the potential C amount of recyclable materials and waste from your project. Again, your hauler or recycler may assist you in estimating these numbers. 0 Page 4-42 • White Paper 2005 — 2006 Budget Process Department: WHITE PAPER BUDGET PROCESS 2005 — 2006 SUBMITTED BY: ROBERT P. KOHN DEPARTMENT: COMMUNITY SERVICES THIS IS A REQUEST FOR A: • _X_NEW WASTE CONVERSION FACILITY II. Background Information: CVAG has been working with Waste Management of the Desert and Riverside County on a Waste Conversion Facility at Edom Hill involving anaerobic digestion. Anaerobic digestion is treated (in regulations) like composting and as a result is not considered disposal. The proposed facility would process 400 tons per day of waste material Credit for waste reduction would be determined by the total tonnage of each jurisdiction as a percentage of the amount diverted or reduced. In other words, if the City's total tons disposed of equals 25% of the disposed amount they would receive 25% credit for the waste reduction through the proposed facility. The facility costs are projected at $26 million with a tipping fee of $45/ton assuming a 20-year contract The initial investment for design and Environmental Impact Report is $400,000 Staff is proposing to contribute $100,000 since it will have 25% of the waste stream. Waste Management has agreed to front the $400,000 and collect funds expended through the rates, which would mean increasing the service rates. However, staff feels that paying the initial cost is better than increasing rates to residents. • The pnmary product of an anaerobic digestion facility may be methane for energy production; compost or soil amendment will also be produced Page 4-43 Another approach would be to have City staff continue to look at all available programs and efforts to reduce or recycle its waste stream The combined efforts of the City of Palm Desert and Waste Management have produced a 61% diversion rate as of 2003 The marketing campaign "Recycle Binney", recent conversion of three gated communities to automated recycling services, e-waste collection event, and the addition of televisions and CRT's to bulky goods collection will all increase diversion. There are a number of programs staff feels can be improved including, increasing recycling efforts in multi-family (apartments, mobile home parks, etc). We still have locations that do not recycle or have very low volumes for the number of residents thus stronger emphasis will be placed on these types of programs. Construction and demolition (C&D) waste material can make up to 20% to 30% of the total waste stream. A C&D sorting and recycling facility would be much less expensive to build and operate than waste conversion with similar results. This is the purpose of the pilot program proposed for Edom Hill. The City, through the waste hauler, has a C&D recycling program; however, the program requires several bins to source separate the material. This is time consuming for the contractor, takes significant training of laborers, does not work for projects with limited space, and is less convenient than using one "commingled" bin for all recyclables The waste conversion endeavor is very expensive for an additional 20% diversion of waste material To add additional diversion through the waste conversion facility is also expensive III. Justification: In order to move this project forward the preliminary design, engineering, and environmental impact work needs to be completed The cost for this phase of the project is approximately $400,000 Since Palm Desert makes up approximately 25% of the member jurisdiction's waste stream, staff felt it would be appropnate to budget $100,000 for this portion of the project provided the Council wishes to proceed on this course of action. IV. Departmental Impact: None. IV. Fiscal Impact: $100,000 from the Recycling fund 0 Page 4-44 • White Paper 2005— 2006 Budget Process Department: WHITE PAPER BUDGET PROCESS 2005—2006 SUBMITTED BY: Robert Kohn, Director of Special Programs DEPARTMENT: Community Services Department THIS IS A REQUEST FOR A: X CONTINUATION OF EXISTING AFTER SCHOOL PROGRAMS Request: • Continue providing the funds for the Lincoln Elementary School After School Program through the YMCA in the amount of$87,645 • • Provide funding for the Palm Desert Middle School After School Program through the Coachella Valley Recreation and Parks Agency (CVRPD) in the amount of $30,439 • Request that both the YMCA and CVRPD establish a reserve from funds collected through program fees and donations Background: The City Council authonzed funding for after school programs in the amount of$154,000 dunng the 2004/05, budget year In order to continue the program the budget request for 2005/06 is $118,084 Both the YMCA and CVRPD will be asked to establish fund reserves from revenue collected through program fees Not included in the budget this year is the cost of a grant wnter or consultant to assist in applying for additional grants or other program funding Analysis: The Lincoln Elementary After School Program serves approximately 100 students There is a waiting list that ranges from 15 to 30 students The program costs of$87,645 will remain the same for the 2005/06 school year The City will continue to pursue pnvate and other funding sources for the program The City of Palm Desert encourages the school administration to apply for 21st Century Grant Program funding for the after school program. Grant guidelines and applications should be • available from the California Department of Education in July 2005 Page 4-45 Revenue generated from program fees is approximately $19,777 for the nine-month program The program funding from the City of Palm Desert will remain at $87,465 for the 2005/2006 school year The program has the support of the school administration and has received considerable praise from parents of participating students The YMCA will be asked to set up a reserve with any excess funding as a result of fees collected The Palm Desert Middle School After School Program has approximately 95 to 110 students Approximately 60 students qualify under the free and reduced lunch program and do not pay a fee for the after school program The Regional Access Program (RAP) grant funding should continue at $45,000 for the next school year The budget will remain the same at $75,439 The City provided funding in the amount of$30,439 for budget year 2004/05 The revenue from program fees collected is $9,250 00 The City's funding requirements for the 2005/06 will remain the same at $30,439 The CVRPD will be asked to set up a reserve with any excess funding as a result of fees collected As with the Lincoln Elementary After School Program, the Palm Desert Middle School Program has support from school administration and receives praise from the parents of participating students Department and Fiscal Impacts: Department: None Fiscal: PALM DESERT MIDDLE SCHOOL Budgeted $75,439 0 Grant Funding $45,000 Regional Access Program (RAP) Grant FY 2005/06 Request 530.439 City of Palm Desert Reserve $ 9,250 Potential reserve from program fees. LINCOLN ELEMENTARY SCHOOL Budgeted $87,645 Revenues $19,777 Fees Collected FY 2005/06 Request $87,645 City of Palm Desert Revenues $19,777 Potential reserve from program fees CITY HELD RESERVE FUNDS Robinson May Donation $ 5,000 Funding for the After School Program is contained in Account#110-4800-454 38-92 proposed at$118,084 for fiscal year 2005/06 0 DATE: Effective July 1, 2005 Page 4-46 White Paper • 2005-2006 Budget Process Department: Community Services WHITE PAPER BUDGET PROCESS 2005-2006 SUBMITTED BY: Sheila R. Gilligan, Assistant City Manager DEPARTMENT: Community Services THIS IS A REQUEST FOR: Non-Profit Status for the Sister Cities Committee • DATE: MAY 10, 2005 BACKGROUND: During consideration of last year's fiscal year budget, the City Council directed staff to research the feasibility of restructuring the Sister Cities Committee into a 501(c)(3), tax- exempt, non-profit organization. As part of the initial consideration, the City Manager, Visitor Information Center Manager/Liaison to the Sister Cities Committee, Assistant City Manager for Community Services, and the Assistant to the City Manager met to develop a report which would reflect the pros and cons of such a reorganization The results of this initial review were presented to the City Council in February in the form of a draft white paper which is attached. This report was subsequently submitted to the Sister Cities Committee, which discussed it at its brainstorming session as well as three regular meetings. Minutes of those meetings are attached for information In addition to Committee membership discussion, Mr Steve Quintanilla, Rancho Mirage City Attorney, participated in the discussion and gave his viewpoint as to pros and cons Mr. Quintanilla was very instrumental in the organization of the Cathedral City Sister Cities Committee and had significant impact as to the value of the group going to a non-profit • status This included offering a level of stability to the Committee from a political Page 4-47 White Paper 2005-2006 Budget Process Department: Community Services O RE: Non-Profit Status for the Sister Cities Committee standpoint in that it is always a concern that a change in membership on the City Council could change the emphasis on this type of activity. One of the main focuses of discussion was how the Committee would be funded While the membership has been very active in some fundraising activities, including the annual Tee'd 2 Read Golf Tournament,there is one concern that no one wanted to become active fundraisers for this effort. Staffs response was that the group would apply to the City Council for annual funding just as other organizations do, i e , The Historical Society This funding request should include monies to cover any professional and/or clerical assistance the Committee would need in the future. There was additional concern that the Committee would lose its touch with City Hall This concern could be remedied in the writing of the bylaws to make sure that a member of the City Council would serve as a member of the Committee, and the City Manager's office would appoint a staff liaison Emphasis was given to the fact that the Committee's independence from the City would provide greater opportunity for activities which are currently under the auspices of existing Ks law, audit reviews, Brown Act, and other governmental regulations The Committee's conclusion was to recommend to the City Council that it move forward in the creation of a non-profit organization This action was taken at the meeting of April 21, 2005, and was adopted by unanimous vote The Committee did its due diligence in defining its recommendation as to how the restructuring could best be implemented,and those recommendations are attached and made part of this white paper recommendation. FISCAL IMPACT: The City currently expends approximately$40,000+on this activity. This does not include staff time The recommendation from the Sister Cities Committee would be to provide funding in addition to its program monies to cover the cost of staffing, office space, equipment, utilities, security, insurances (i e , liability insurance for Board Members), Workers Compensation, and professional services. 0 Page 4-48 CITY OF PALM DESERT SISTER CITIES COMMITTEE • WHITE PAPER EXECUTIVE SUMMARY Dunng the consideration of the Sister Cities budget for fiscal year 2004/2005, the City Council requested staff to research the feasibility of re-organizing the Sister Cities Committee as a separate 501 (c)(3) tax-exempt, non-profit organization The City's Sister Cities Committee was established on September 24, 1992, and currently consists of thirteen permanent members. The Committee's objectives are to assist the City Council on how to best promote the cultural exchange and relationship with the designated Sister Cities of Gisbome, New Zealand and Ixtapa-Zihuatanejo, Mexico It is staffs opinion that the accomplishment of these goals is better attained via a Sister Cities program that is volunteer dnven and not dominated by City Hall The advantages and disadvantages of pursuing non-profit status are as follows Advantages • The Committee would not be viewed as City Hall controlled, which will improve community participation When a nonprofit group decides to incorporate, this decision often results in improving their visibility • • The City will no longer be the major funding provider • A 501 (c)(3) organization will find it easier to receive public and pnvate chantable funds, in that the organization can assure its donors that gifts are, in fact, tax deductible Additionally, many pnvate and corporate foundations that issue grants to nonprofits require that grant recipients be formally recognized under section 501(c)(3) • The Committee would have greater autonomy over its activities To that end, it can transact business, including receiving and maintaining funds, open a bank account, and enter into contracts to receive or provide services • The public would no longer perceive Sister Cities activities as big government spending and would be more likely to actively participate in its funding • A 501(c)(3) organization can apply for and use reduced bulk mailing rates This can result in substantial savings in the mailing of newsletters or educational matenals, or letters and brochures soliciting public support and contributions Disadvantages • The paperwork associated with formally establishing an organization, as a nonprofit corporation, as well as the paperwork associated with the 501(c)(3) federal filing and ongoing recordkeeping, is arduous and time consuming These activities include • drafting and formalizing the organization's Articles of Incorporation (to be filed with the Secretary of State) Drafting the Bylaws also requires thought and effort, as it is the pnmary document descnbing how the organization will govem its affairs Page 4-49 G 1GrtyMWnStephen AryanWW.m DaaUDen da R.VoralSe.er Gibe.Repertdcc White Paper- Sister Cities Program Page 2 of 5 February 17, 2005 • A dedicated staff member must be designated to devote time on continual 0 paperwork, involving prepanng Board of Director and committee meeting minutes, establishing and maintaining a set of accounting books and financial records, and prepanng and submitting the required annual and informational reports • Additional time and energy is also required to manage the affairs of the organization, such as scheduling and holding board meetings, the accounting and recordkeeping cited above, and fundraising activities Close financial scrutiny and oversight is required to ensure the appropnateness of expenditures and uses of corporate funds Lastly, the organization must be diligent to ensure that everyone in the organization understands and complies with the restrictions or prohibitions on political activities Please note that the negative impact from the aforementioned disadvantages can be lessened, if the City chooses to fund a part time staff member for the Committee This arrangement would require a formal agreement between the Committee and the City and could be considered part of the City's contnbution to the Sister Cities program Such a scenano is similar to the existing relationship the City has with the Palm Desert Histoncal Society Staff is not recommending that the Sister Cities committee change its structure, but that the City no longer be the pnmary financial contnbutor supporting Sister Cities endeavors The Committee would no longer be a City committee, but a separate body that works collectively with the City, and has Council and staff representation If the Council concurs with staffs O recommendation, a formal set of bylaws would need to be drafted and returned for Council review A sample set of Bylaws from the City of Irvine is attached for Council's review It is dunng the creation of these bylaws that the Committee can evaluate, strengthen, and rejuvenate the program via the strategic planning process DISCUSSION The sister city, county, and state affiliations between the United States and other nations developed into a national initiative when President Dwight D Eisenhower proposed the people-to-people program in 1956 President Eisenhower's intention was to involve individuals and organized groups at all levels of society in citizen diplomacy, with the hope that personal relationships, fostered through sister city, county, and state affiliations, would lessen the chance of future world conflicts One facet of the program was furthering economic and cultural cooperation and interchange between the participating entities Official Sister City relationships are consummated by formal agreement between the governing body of a city in the United States and a city in another country This is a protocol agreement, not a political agreement These relationships are recorded with Sister Cities International, the national organization that maintains contact with the U S Department of State Sister city partnerships have the potential to carry out the widest possible diversity of activities of any international program, including every type of municipal, business, professional, educational, and cultural exchange or project Sister city programs are also unique in that they inherently involve the three main sectors in a community local ,---) government, businesses, and a wide variety of citizen volunteers Page 4-50 cC Ifrgnsrops,ay.ntWadau�t. e.Re sSoterethosRentea White Paper- Sister Cities Program Page 3 of 5 February 17, 2005 • The City of Palm Desert established its Sister Cities Committee on September 24, 1992 As it is currently structured, the Committee consists of thirteen permanent members and can have ex-officio members as appropnate The Committee's objectives are to advise, monitor, and assist the City Council on the best methods to promote the exchange of culture, information, and international relations with designated sister cities Palm Desert currently has two existing Sister City relationships with the City of Gisbome, New Zealand and the City of Ixtapa-Zihuatanejo, Mexico The Sister Cities Committee and its funding is solely provided by the City of Palm Desert In an effort to enhance the outreach of this program into the community, staff was requested to investigate the advantages of pursing a non-profit "Citizen Volunteer-Based" versus a "City-Hall Driven" Committee model In cities throughout the United States, there are numerous Sister City Programs Generally speaking, Staffs research has shown that broad-based not-for-profit sister city committees compose most sister city programs, with city hall and local businesses in more of a support role The pnmary histoncal and cultural reason for this scenano is the unique tradition of volunteensm and the common suspicion towards what is perceived as "big government" spending Essentially, it is often politically difficult for many local governments to approve large budgets for international affairs Another drawback is that there is less community awareness and participation than under a "Citizen Volunteer-Based" model • Sister Cities is an opportunity to extend goodwill and should encompass three essential components 1 A willingness to learn and appreciate the culture and perspective of Sister Cities, 2 A willingness to provide an opportunity to teach partner cities about the culture, environment, and perspective of Palm Desert, and 3 A commitment towards creating tangible programs and/or collaborations that satisfies the spent of this endeavor It is Staffs opinion that the accomplishment of these goals is better attained via a Sister Cities program that is volunteer dnven and not dominated by City Hall City Hall should still serve as the symbolic and practical source of contact The pnmary benefits of pursuing non- profit status for the Sister Cities Committee is that ownership is placed directly in the hands of the community Programs can be enabled by volunteer energies/skills, by membership fees, cash contributions, and in-kind donations Under this scenano, efforts can be initiated to involve the full spectrum of Palm Desert residents and fnends who might gain from, and contnbute to sister cities activities As part of this process of enhancing the program, Staff is not recommending that the Sister Cities committee change its structure, but that the City no longer be the pnmary financial contnbutor supporting Sister City endeavors If the Committee is independent, they can use this status to their advantage and seek pnvate donations, subsequently reducing the need for public funds to support the program The Committee would no longer be a City• committee, but a separate body that works collectively with the City, and has Council and staff representation The City Council would continue to serve as chief liaisons and the political source of contact between Palm Desert and its Sister City communities Page 4-51 G ICdyMgMSlephen AryanlWad DetelAgs,da RepafalSula Com Repest doe White Paper- Sister Cities Program Page 4 of 5 February 17, 2005 The City will also continue to provide assistance in hosting cultural exchanges and n supporting the committee financially and through City participation, including creation of formal bylaws, which in turn will provide a foundation to fabricate the future of the program and enhance the Committee's efforts to date The City Council may also elect to fund a part-time staff member for the Committee This arrangement would require a formal agreement between the Committee and City and can be considered part of the City's contribution to the Sister Cities program The Committee would present the City with their annual budgetary request and substantiate their need by listing the activities and programs it will support with these funds Such a scenario is similar to the existing relationship the City has with the Palm Desert Historical Society For fiscal year 2004-2005, the City budgeted $37,800 for the Sister Cities Committee The formation of a non-profit Sister Cities Committee is just one step in the following five step process that staff believes will strengthen and rejuvenate the program 1) Create an effective non-profit sister city organization that is capable of both working in concert with local government and attracting an outstanding volunteer base • Form a 501(c)(3) organization • Creating articles and bylaws that reflect the Committee's objectives • Make it easy to be a member and to get involved 2) Continue to Build Positive Working Relationships with City Hall n • Annual study session with the Council to review our Sister Cities Program • Staff liaison assigned by the City Manager to work with the Sister Cities Committee • Continued annual appropnations from the City to potentially cover Sister Cities International (SCI) dues, conference attendance, and program funding 3) Build a growing membership base that is engaged and committed to implementing excellent sister cities programs and who are paying dues and receiving membership benefits • Creating a dues-based membership structure • Providing excellent communication with the membership through a newsletter and Internet based e-mail announcements 4) Work in partnership with other organizations, such as schools, colleges, Chamber of Commerce, Rotary, etc. to implement sister cities programs and activities • Targeted outreach to these groups to better understand the kinds of partnerships/exchanges possible • Invite the Chamber of Commerce and the Crtys economic development department to a brain storming session on how the Sister Cities Program could be used to promote economic development 5) Create visibility throughout the community that makes the citizens proud of their sister city program and activities • Use public access TV to produce a Sister Cities programCD • Hold penodic open community meetings to invite new members • Target select groups by attending their meetings/functions and letting them know about the Sister Cities Program and activities Page 4-52 G Ci,MgrtSbpS,aysmww oafswgenea Repro u ter Nes Rear as White Paper- Sister Cities Program Page 5 of 5 February 17, 2005 • Please note that these strategic goals are listed to represent the vanous approaches the City can take to advance its Sister Cities Program The Council is only requested to provide direction on the first recommendation that is the creation of a non-profit Sister Cities organization The remaining goals can be discussed further at the Sister Cities Committee meetings, as part of the strategic planning process when developing the Committee's Bylaws Sister Cities programs inherently involve a unique partnership and involvement of the three main sectors that make for a vibrant, productive program local government, business, and pnvate voluntary sectors Under a non-profit scenano this relationship is made possible Submitted by Carlos L rteg City Manager III • G ICdyMpAStephan AryentWn Sd D. 4gende Repr r Q hm t:G Report Page 4-53 SISTER CITIES COMMITTEE RETREAT FEBRUARY 4, 2005 Nancy Jo McIntosh and Patricia Bannon are co-chairing the Golf Cart Parade Task Force. The first meeting will be in May The following committee members volunteered for the task force' > Donna Gomez or Darby 0 ➢ Bill Hams > Rose Mary Ortega February Committee Meeting Homework for Committee 1. Find one key individual to approach as a major supporter of Sister Cities. 2. Nominate two people for ex-officio positions 3 Create five ways to market Palm Desert Sister Cities. 4 Prepare a list of 10 businesses for the committee to approach 5 Find a non-profit organization to be a potential partner March Committee Meeting Homework for Subcommittees 1. Wntten proposals with the programs and budgets ). NON-PROFIT STATUS UPDATE Donna Gomez gave a brief overview on the Non-profit status update. Benefits: • 501C 3 ❑ Fundraising ❑ Community outreach ❑ Tax deduction ❑ Charitable non-profit • Board of Directors ❑ Self-goals ❑ Self-objectives ❑ Self-directed ❑ Appoint own Board ❑ By-laws • Greater autonomy • Non-Profit ❑ Positive scope, scale & visibility 0 Page 4-54 SISTER CITIES COMMITTEE RETREAT FEBRUARY 4, 2005 ■ Non-Profit• ❑ Positive scope, scale & visibility ❑ Open to additional opportunities o Available for grants o Draft your own bylaws ❑ Draft your own structure The City would continue to support Sister Cities with regard to funding and appointments to the Board. Comments: •> The Histoncal Society is a non-profit and receives funding from the City of Palm Desert C. Becoming a non-profit would insulate the Sister Cities Committee from becoming abolished if there is a change in members on the City Council ❖ Ask an individual to come to a meeting who can speak with authority on the subject of non-profit organizations C. Non-profit Sister Cities Committees struggle financially + If the City were not supporting the Sister Cities Committee, then a lot of - members would probably not be involved. ❖ When an organization becomes a 501C 3, it is more successful at l • fundraising, it has more money, theoretically, so it would not be affected financially, if the City cuts their budget Congratulations to Mark Talboys for putting together the retreat. It was evident that he spent a great deal of time into the preparation of the event. Thank you very much1 ' • - Pagc- -55 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 im F. CONSIDERATION OF SISTER CITIES BECOMING A NON- PROFIT COMMUNITY BASED ORGANIZATION. The following is verbatim transcript of this portion of the meeting. Key CLO Carlos L. Ortega, City Manager SRG Sheila R. Gilligan, ACM/Community Services Division DG Donna Gomez, Visitor Information Center Manager MT Mark Talboys, Sister Cities Committee Chair RMO Rose Mary Ortega, Sister Cities Committee Member NJM Nancy Jo McIntosh, Sister Cities Committee Member JM John Marman, Sister Cities Committee Member RH Rolf Hoehn, Sister Cities Committee Member MT The recommendation is by Minute Motion continue item to allow for further research and analysis I hope however that everybody has since the parting comments at the retreat since the retreat the closing (unclear) at the retreat that you have given a lot of thought and now of course you have the benefit of having these White Paper that should be in front of you ' now Does anyone not got the White Paper" The so-called White n ,-, er. What I would like now is some senous discussion and we do have _, Sheila as Assistant City Manager and Carlos Ortega as City Manager here to respond to any comment or question that we may have and we certainly appreciate both of you coming as I said It seems to me that obviously the -uthors of this there has been a lot of effort Somebody has done their -rework, but before they pat themselves on the back too much, the Council back in 92' in their resolution had Sister Cities International and the pnncipals of the whole thing very well versed in what Sister Cities was all about. Obviously they addressed the essence of it, in terms of international good will, (unclear) and all that So, I would just like to commend the authors In theory, my preliminary (unclear) the nonprofit is okay it's a great idea. It allows more opportunity perhaps for the community to contribute. Specifically in terms of fundraising opportunity and that is alluded to in the White Paper obviously My question is one of the questions I have is why are we actually considering this and what is the benefit We've got the benefits for the Sister City. What if any benefit associated as far as the City is concerned because if I follow this scenario through I'm wondering is it the intention that there would be cost savings as far as the City is concerned? Because if there are I don't see where those cost savings would come in CLO Let me answer what the reason behind the (unclear) The City Council around since last year asked us to do the pros and cons of having this become a nonprofit Let me give you some history When Cathedral City Page 4-56 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 hosted the Mexico City/US Conference they had a lot of activities and I noted that basically there was a lot of participation from the merchants, for example they had a big reception, and things like all the merchants in Cathedral City turned out and it was a community effort rather than a City Hall driven effort and the reason that I thought was that Cathedral City was going through some financial difficulties, so I asked their City Attorney, "How is it that you guys are organized" so he said, "well, you know, actually the way we organize so that we could go for more participation is we formed a nonprofit corporation." And I said, "Have you seen an advantage " And he said, "Yes, we have seen an advantage to that " Underscore that the politics in Cathedral City and in Palm Desert maybe a little bit different. Okay Why did you do that'? And he said, 'Well, because initially there was a lot of resistance to the Sister Cities Program from people outside who from the naysayers that all of this was you're spending public money." It is a perception issue, okay, not a real issue, okay And he said, "Since we did that we seemed to have received better participation and the perception had gone away Okay To answer you're question do we see this as a means by which the City gets rid of its financial responsibility'? ,No, and as a matter of fact, the City's financial responsibility may increase depending on which way you want to go. It you decide to go the nonprofit way and say, look this is essentially a City • program, we're just maybe doing it through the nonprofit method, but you are not off the hook Here's a budget Here's what the Committee's willing to do and I don't presume that any of you joining a City Committee so that you could become fundraisers. But, on the other hand, to the extent that you would be a nonprofit, I think the perception would be there that maybe you'd get more participation in terms of donations and (unclear) participation I have been in city government for 33 years, okay, and for some reason out there there seems to be a resistance to give money to the City, I don't know why . MT I think we've all experienced that. CLO that's just our society and if some how if you turn away something from the City people are more willing to participate, even if that perception is wrong. So, so when the Council directed us to do that, to come up with the pros and cons, we said okay, we're going to do that and my point of view and we (unclear) decided to (unclear) with the Council when we started the budget process, that this is going to be an issue that they all have to deal with because a there is a budget that goes along with this Program; and b. there is such a thing as to the provision of staff support. Right now, because you are a City Committee, for a City Committee City provides all of the staff support But as you know, that staff support • basically has been provided by the Visitor Center. There is another big project that the Council is considering and that is, you know we are moving into a big, much larger Visitor Information Center, that is going to Page 4-57 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 require that that staff support that you have had, that you counted on, is 0 may be directed in a different direction So the question is, "How do you get staff support?" It could be that you don't get city personnel, you'll get City personnel, you will still meet here and we will provide you with .but whether it's part of your budge, a budget that you is mostly funded by the City. You'll have to provide your own staff support. Okay. Those things are undecided; they are still part of the budget discussion. I insisted, and I continue to insist, that before this is implemented, that you folks were was the ones that are impacted, be able to provide your own opinion. If your own opinion is, "no we would rather be a city Committee for the following reasons we don't want to be out there alone despite all the arguments (unclear), certainly that is going to be something that the Council will look at This is still a work in progress its been shared with the Council, mine sense is that if you folks think that it's a good idea and you have no major objections for being a nonprofit, the Council will say. " Go for it." I should basically tell that if I stand away from being a City Manager okay and try to get in your shoes, I would say, "But we don't want to be going out there on our own, we don't want to be fundraisers (although fundraising is a part of what you do), here's the budget, here is what we need from the City, and here's what we think that we can provide (unclear) And as you know, the background is that if you look at the budget that this Committee has (unclear) on, a lot of it is through your fundraising efforts. Okay For (Th example, a lot of money that has gone so far through your Mexico C.) programs, okay, except for the City paid trips to, all of the fire equipment, all of the hospital equipment has been through money that you guys have raised or that somebody has raised on your behalf, for example, through the Rotary Club. So, if you look at the money that has been spent a lot of it you have already raised the money even though sometimes you didn't know you were raising the money because somebody was raising it for you, for example, through the Rotary Club So, this is what you may see some disadvantages, but from your perspective that we don't see MT I was looking at it and you've got all the advantages and then I look at the disadvantages and it seems that the disadvantages really a lot of it is tied up in actually taking up, such as setting up the nonprofit, except for the area you touched on (unclear) staff (unclear). I know that you make reference to providing the cost or the people to actually make that transition. I just would like to know if anyone on the Committee has come up with any other disadvantages, any other negatives, other than what was presented here on the paper, as far as negatives moving into a nonprofit status JM What bothers me might be would be the name maybe could be changed from Committee to something else. Much like the Historical Society of Palm Desert. The one thing that I see that might be a problem, is cntical and is one of our problems that we need to work with all the time anyway Page 4-58 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 ( • is the communication aspect. If we're working with Donna and working right there, things pretty well, communication is going on If there's no Donna and we have somebody else who we hire, or we get to help as our staff, how does that communication go? We have a lot more communication would be harder to flow, back and forth, as to what we can and can't do, when some of these events take place in city hall and other places It seems to be it's very close, and even then we have some communication deal now and then. No you can't do it this day because of this day. We are going to miss that, that's the one thing we are going to miss MT Well are we going to miss that or are we going to miss Donna? JM I think we are going to miss the fact that Donna works for the City and she has their ear anytime she wants to get it. I think somebody else may not have that MT The paper seems to suggest that we still have their ear. In fact, I think their suggesting that we'd have four. Two pairs of ears To sit on the suggested Committee (unclear) so I don't know whether • JM I think that there is a daily communication sometimes that must go on here that we don't see. Maybe I'm wrong NM Behind the scenes at the City that we don't that we're not privy too. JM I think with the Historical Society their out there and you don't really have too much to do with. SRG But we do. I would almost say that we have daily communication with the Historical Society between Hal and Ann, and that is funneled through Pat Scully The ear for the City is here and you've got it just as you do with the Sister Cities Committee you have City Council support and one of our Council sits up there on that board and its Jean Benson and she is the liaison so she can keep in touch I think that what we were proposing was that there be a board member, which would be a City Council member and then a member of the Board that the City Manager would delegate. Maybe when you come up with your bylaws it's another person, but the communication with the City, with my division I would hope, wouldn't change because we give, like I said, daily support to the Historical Society and we have had fundraisers with them. . JM I just that don't .. SRG ...you know Page 4-59 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 JM .. yeah, I know that I just haven't seen the way it works here and maybe I haven't been in a position where I've seen how much we rely on somebody like Donna. We don't get it what'? CLO An example of two boards on of which I am willing to sit on that I think work well and the reason they work well, because they have some independence as a Board, for example if you look at the Alumni Association for the College of the Desert, okay, even though it was something that was created by the College, it has it's own board. The fact that it is somewhat independent and has the ability to make certain decisions, and they also created the Foundation, the College of the Desert Foundation, which goes out and looks for money In the beginning, it was rough sailing; they would have to ask the College for operational funds. Noy ° s very well endowed, it is doing very well on its own doesn't mean ; totally separate from the College, no, but it is separate nonprofit nc dons the College still has some members on the Board, they still have input but otherwise the Board has its own budget, you know it's almost 'eke a Director, I don't think you'll have enough money to do that, hire y' r own staff, but they have their own staff and those work fine You are not going to make a decision to but you need to study it and .Jtely come up with your own independent report to the City Council so that the Council can get input about how you feel. SRG When you were talking about the Historical Society and the Sister Cities O being a nonprofit, you run into a lot of red tape when you have to bring things to us to approve expenditures, etc With the Historical Society they come in and they say these are the programs we want to do and this is the amount of money it goes to them They come back at the end of the year and tell us how, but they make the decisions on how to spend that money. When you are sitting here as a City Committee/Commission, especially with Sister Cities and the potential for the red flag going up, this eliminates that because you are going to be able to make your own decisions on how that money gets spent. It would be up to you versus having to deal with the Government Code, and our Finance Director, and the Auditors so we saw that as a real specific advantage to the Committee MT Talking about an Executive Director Carlos, you do make reference to a part-time staff member for the Committee, and maybe that also addresses part of . JM I took it for granted that there would be one. But would that person have the same communication (unclear) that Donna does? Probably not, maybe we don't need it. SRG And I think probably that person or the staff person is going to be in touch with the City and whomever Carlos, and if Donna moves onto the Visitor Center, which is full-time, and bringing somebody else on staff reporting Page 4-60 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 • as the liaison to the Sister Cities Committee Whoever you would hird would have a direct contact with that person, and that person would probably also sit on your Board or already have the information, so it isn't to drop communication or to drop support, or to drop any City efforts, it's really how we better facilitate the Sister Cities Committee I know years ago we hosted a seminar here in Palm Desert for Sister Cities and we were the only City at the table that was a City Committee, they were all nonprofit organizations, so I think a couple of our Council also (unclear) the Sister Cities Committee and say maybe its to our benefit to have them as a nonprofit. That's why we are looking at it all. CLO We understand that the City of Irvine, of course much larger and they have a diverse community in terms of their ethnic groups that they have a very successful 501C 3 and that case what happens in there that the coordinator is actually funded by the City That way you always know that you always have a person other wise the budget always comes up in the community you may want to have somebody like that make a presentation to you Does this really work? Would you recommend it? Because they have some actual experience and they can tell you what are the advantages or disadvantages are You may say to the Council, "Yes, we agree but here's what we are going to want from the City You know. I ( • don't know if the City Council intentions is saying, "You guys are on your own, figure it out." Remember that the basic premise of the Sister Cities Program is that this is first of all a government-to-government relationship. Those are the conditions of the Sister Cities Program. MT Well not necessarily. That's one of the (unclear) The attention is from the grass roots .. CLO Well of course MT . It can change from the grass roots level, the community level RMO (Unclear) I think they talk about how cntical it is to have the involvement of City Government and the relationship. MT What is the research that has been undertaken? Can we (unclear) the Cities? How many cities did you actually contact? Which ones were they? Can we see any of that information'? DG I provided an additional packet today because I, just in the last couple of weeks have been trying to make some additional phone calls and gather some information. I did include the Irvine Bylaws for everybody to take a • look at and it is rather large so you will want to take some time after the meeting today. Just today I provided you with information from the City of San Jose and then you will see on the front cover page I did provide you a Page 4-61 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 • synopsis of Santa Barbara's Program. That's just some that I done in the 0 last week and I have calls into about five other communities. Santa Barbara is also sending me there bylaws as well as San Jose and a few other cities, so am in the process of gather additional, besides what Carlos' assistant haws researched RMO Because these are very large cities it would be difficult to compare. DG Some of the other ones are smaller cities I am having a hard time finding cities our size that have active Sister Cities Programs. RMO And you know many of those (unclear) those are not nonprofit (unclear) to • ours. Always the conversation would come the topic of struggle. The struggle to support the Sister Cities Program and so I think the issue of fundraiser, as you pointed out, I think is something that would definitely have to be considered and as you said, we could come to the City as ask what kind of (unclear) we can count on. That's just one issue. The other one I agree with John about the direct communication that we would have one (unclear) and (unclear) and if we were to become a nonprofit might be more steps between and the communication process is something that I know I would be concerned about as well. And I think perhaps just really needing and coming down on the list of the pros and the cons, which would strengthen on argument or the other, I guess when I have been out in the community and I talk to people about Sister Cities, I have not experienced that negative reaction to the fact that we represent a committee that is connected to the City In fact, to me it has been positive It's been advantages to be connected to the City of Palm Desert and I see that as an advantage rather than a disadvantage. I know that we were concerned with the Desert Sun and some of the articles there questioning something, but ever since we've really been participating in the programs that we have had, and the success that we have had, I don't think we have had any negative publicity on the part of the media. But, you know, that's again my perception. SRG I don't think the intent here is to say that you're not associated with the City, it is to give you a nonprofit status people contributing get the tax deduction, you have a greater ability to spend your money without the red tape without the bureaucratic red tape and without the potential for bad press .. DG You can apply for grants that we are not eligible for now SRG . so, it was never a part of this for anybody who put forth together that we were separating that it wouldn't be a City sponsored, it will always be a City sponsored. When I went to the Conference they all had support from Page 4-62 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 • their cities, but it was more in money This City is committed to a Sister Cities Program and the budget that you have. I don't anybody is looking at cutting it if you come in with (unclear)want you are going to be doing It could be maybe, I don't want to say that, but increased And I think separate from the funding is the funding for the staffing Obviously nonprofit (unclear) and you would have to pay for an Accountant and what I think Carlos is saying is that the City would assist in the payment of those. So, Sister Cities by nature is out in the community fundraising just by trying to get people to go and trying to people to contribute to programs that we are doing and it seems very logical to us then to make it nonprofit. Because there is a stigma in the community, we work very hard to make it good in the press, maybe you guys are planning a trip (unclear) we do get quite a bit, but that's part of the job with Sister Cities is to go visit these places, so, we were looking at how to better facilitate the activities of this Committee to make it community based, which was always the intention to get it out into the Community. MT Here it says, "It is volunteer driven and not dominated by City Hall." Well, I always thought we are volunteer driven and I never got the impression that we were really dominated by City Hall... • DG I think ultimately Council has the final say but if you are a nonprofit foundation or corporation, it's your say. Council . RMO But it hasn't been negative. It hasn't been.. DG . .no, right that's what I'm saying. SRG Now we have had differences with opinions of City Council members where they haven't wanted to do something but a couple of them have wanted to do something it seemed that you took the reins of that organization it would be easier from a political standpoint as well. RH I want to clarify what you said earlier the sense of the Council. So that I understand better as to how much pressure we are under going, making a decision or going either way. Is the Council looking for us to make a recommendation whether we want to stay one way or to go the other way, or if we don't do anything is the Council going to make a decision and say, "we want you to create a nonprofit?" CLO Let me answer a different way. I told the Council that this should not be a unilateral decision by the Council that you were the ones impacted and you should be able to provide an opinion or recommendation ( • RH I get the feeling though that they. Page 4-63 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 1 CLO My sense is I think that if you are in favor and you want to make it work what the Council will say, "yes." But on the other hand, like I say as, you have to look at it from the issues, if you do decide to go that way you should come up with some specific wants.. RH . absolutely CLO And in the case of where there may be some disadvantages, you can come up including some contractual agreements that take away those disadvantages Let me give you an example, if we fund probably 15 to 20 nonprofits out there, okay, and it is through an agreement, and they provide a budget, and the agreement... RH . it's a formal process. CLO spells out what the City's responsibilities are, how much money you are going to provide, what they are going to try to raise, and I sign them all and they make their own decisions You know the only thing we would say is "did you say, did you do what you say you were going to do?" We don't question did you spend the money on a pencil, did you spend it on a pen, did you take a trip. You know, we give you money to go (unclear) nonprofit to take care of a broad number of objectives and other than that is it's your responsibility. And you know you are free to do it as long as '� you comply with the terms of that contract JM This is a lot to process. The one thing that could come up is, I'm looking down the road a bit, and I'm sure that Donna or someone has a whole bunch of matenals that are Sister Cities materials. So we get a staff person, somebody to come in and help us, do they work out of their house? Is there a place somewhere there might be a room or an office? SRG We got the Historical Society could rent you one JM I'm just looking down, if you really get going and you want to have a "home" it may not have to be as big as the Histonc Society, but some place where you have your staff person, you have your materials, and the printer and a chair can go in there, or people know where somebody is going to be. We (unclear) open houses. CLO That could be one of your conditions that the City provides you with an office, and a phone, and a computer SRG There is another building where the Chamber of Commerce will be housed and it's called the multi-purpose building and it's got huge reception i.,1 space. There is a conference meeting space and there are some small areas that that might be a potential for you. Page 4-64 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 I JM Is that going to be in the same area? SRG Yes, right by the Visitor Center DG If I might address communications, I think to one of the things to think about is a current structure compared to the new structure and how it is proposed in the White Paper, will communication increase possibly when you have say a council member and a staff person serving on your board as opposed to them Just being liaisons To me you might get a better buy- in and a better communication if they have an actual board position and a right to vote as opposed to a liaison position. PB One question, the City is going to have exactly the same power to do the social with the cities we are right now engaged? SRG Sure CLO Yes SRG You will have the Mayor-to-Mayor participation, you'll have the City • Manager participation, administrative staff to administrative staff, absolutely. PB Because other cities like, example Mexico Mexico is more than a Government even if you are a nonprofit you lust giving a budget to the Sister City over there, but they have to work with the Government. Without that money and Government involvement that committee disappears completely. Sister Cities disappears RMO There concern is also they are a nonprofit and according to their bylaws they have to have 40% representation on the Executive Board from the Committee They have no budget they are fundraisers. SRG So you should pick really good members of the City Council to make up the 40% of your Board. And Carlos and I have been around long enough to watch when way back when Gisborne approached us and said, "Do you want to be a Sister City and the man bunging it was George Marcacola (spelling) and we were so new we had a flood we thought who cares we finally took his picture and say okay you know And nothing really happened for a while, and then I believe they came here and we went over there a couple of times and the program grew and grew. It certainly had its snags where it was dormant and went dormant for a few years So • I think Donna has done an incredibly great job in organizing all of this and I think you have Buford's participation, you have Jean's, every one of our Council I think now has gone at least to Ixtapa. I think three out of five Page 4-65 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 have gone to Gisborne (unclear). The one thing you need to know is this 0 is the way we see the Sister Cities growing Still having the contacts, still having the input from the City, but being autonomy enough that it has greater opportunity for participation, contribution wise, and business wise. RH A good buy-in. SRG Yea I mean when someone comes and says, "Gee, can you give me $100 for the Sister Cities Committee?" The City doesn't need money. That would be my reaction to it. If it's a nonprofit and that person can write it off, that means a whole different story They might be more willing. . CLO They can write if off if they give it to the City, okay, because the City is the ultimate nonprofit, but for some reason out there, you know people see it differently. RMO That's where I differ that I think I don't see. That's just my opinion. MT The alternative could be we could say well we like where we are but can we have extra staff. r SRG This Committee has become a full time job for Donna I mean she's K (unclear) the Visitor Center and once we open the new Visitor Center she sort of gotta pick her choice here and obviously she is going to choose the Visitor Center she is definitely good at that as well I don't know that any committee actually does require as much staff time and I think that is not going to go away we are going to assisting you, but you'll be doing more of the direction than the City staff (unclear) MT How does Desert Willow Resort work cause they have a Management Company and are charged with making a profit? CLO Desert Willow we've formed a separate corporation a funded corporation. I am the President. There is a board of directors (unclear) every month and then annually we have a board of director's meeting. It has it's own budget that reports to the IRS As a matter of fact, you don't see it, the City is actually about 1, 2, 3, 4, 5, 6 different corporations The City runs about six different corporations. RH Which are formed to run as businesses CLO Yea, and of course we (unclear). Yea MT The staffing appears to be a key issue Page 4-66 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 • SRG If you went non-profit and you had a subcommittee that worked directly with (unclear) and you have the input, you have the contact communication without the specific direction (unclear) but it would be (unclear) letting that person move forward with (unclear) You would have a smaller group . MT A smaller . SRG . Just like a City subcommittee and act like it would be you and Rose Mary, and John and they would meet with the person that's on your board, the City staff person, and they how do we work this through the City staff being administrative I don't see us losing touch with the Sister Cities Committee ever. That would be a way the subcommittee RMO Sheila would it be an advantage for us to perhaps sit and talk to the folks at the Historical Society to see how they operate.. NJM I would like to see somebody (unclear) RMO . .right • SRG John you sat (unclear) am I right, but you very active in the Historical Society and Hal Rover is the President JM They do different types of things. They have the things they do and they do em' and I know that they don't your happy with what they're doing and I just didn't see all that other stuff going on. SRG Like their brochure and everything. CLO Like from the City of Irvine, come in and share their experiences with you and I talked with the lady, used to be a lady its been more than a year, and she said I'd be glad to talk to your Committee to see how we operate. Talk to people on the business don't rely on us exclusively. You know. You may decide, no we're not (unclear) we don't think we have the same type of(unclear) community that they do They seem to do well under that arrangement, but we are not Irvine MT Does anyone else have any other questions for Senior Ortega Senora Gilligan? Question. RH No I think we need to discuss how we I mean what is the next steps to you know analyzing all the paper we got and forming a subcommittee in order • to address this issue and to come up with solution or (unclear) or recommendations as to what we should do It is a process that we need to go through Page 4-67 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 l cy MT Yea RH I think we need to address it and I think the White Paper is terrific as a starting point and then we have to clarify all the other questions MT I think we need to gather more information and a task force would be the way to do that I will be in contact with everybody. JM This should be something that we need to address fairly soon MT Yup, yup. DG Since we are taking this forward as part of the budget process.. SRG We are looking for (unclear) and we need your reactions, get your comments, get your recommendations and take it with the White Paper process. CLO You can take this and add your comments or you can have your independent way We sit down sometime in May we will be sitting with the Council once more and then in May where we have all the what we call the White Papers and all the budget items _J RH So by April. CLO Yea, you have a couple of months And if you need more time RH No I mean for our benefit we need to work through this and create a framework SRG The direction from Council was that we move forward and look at this and we have been doing that Over the year Donna has researched she has met with the people We start no at staff we have to probably make a decision one way or the other by your meeting in April So that's two months We will make ourselves available. We'll be behind you and to go through to get whatever you need to make the analysis I think the idea of having a task force or subcommittee is a great one. CLO You maybe want to talk to Steve Cansania You know, we talked to him and he volunteered to assist you folks and to provide you, and he said free of charge You may want to say, come and talk to us about what we are getting into before we make a decision JM Donna do you have the visitor I mean the Historical Society's contract? ED Page 4-68 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE FEBRUARY 17, 2005 • DG No I don't JM Can we get that9 To see what they're getting and what they're doing regarding their staff. MT To expedite things who would be interested in sitting in on a little task force DG You have a quorum. CLO You can have as many members as you want the question is do you want to have a meeting. You know. The only difference between meetings to discuss . DG You have to post an agenda. So it can be a special meeting. MT Thank you very much for coming along and providing an illuminating discussion. SRG You may want to meet with Steve We'll bring him to the meeting if you want to talk to the person from Irvine we'll help that too. Anything we can • do to assist MT Alright SRG Okay. MT Thank you Sheila Thank you Carlos Rose Mary Ortega made the motion to defer this item to a special meeting, at an unspecified date, to further explore the proposal of the Sister Cities Committee becoming a non-profit community based organization. Motion was seconded by Patricia Bannon and carried 7-1 by a show of hands (Darby ABSENT) G. CONSIDERATION OF HOSTING A RECEPTION FOR FIREFIGHTERS FROM IXTAPA-ZIHUATANEJO DURING THEIR MARCH VISIT Mr Talboys proposed to the Committee the idea of hosting a reception for,the firefighters from Ixtapa-Zihuatanejo during their March visit Mr Otero reported that the arrival of six firefighters was confirmed • for March 18th through the 27th. He added that the fire department was planning on having a dinner for them on Friday, March 25th He suggested that they could incorporate their dinner with the Page 4-69 • PRELIMINARY SPECIAL MEETING MINUTES i>> �f PALM DESERT SISTER CITIES COMMITTEE •i yi / . A '.ti ' THURSDAY, MARCH 24, 2005 —2:00 p.m. — 3:00 p.m. �� ' NORTH WING CONFERENCE ROOM I. CALL TO ORDER Chairman Talboys called the meeting to order at 2.05 p m. II. ROLL CALL Members Present Patricia Bannon Donna Jean Darby Bill Harris Rolf Hoehn Nancy Jo Mcntosk-Vice-Chair John Marman Rose Mary Ortega Gilbert Slagel • Mark Talboys, Chair Staff/Others Present Sheila Gilligan, Assistant City Manager Donna Gomez, Visitor Center Manager Lori Wimbish, Recording Secretary III. ORAL COMMUNICATIONS None IV. OLD BUSINESS A. CONSIDERATION OF SISTER CITIES AS A NON-PROFIT, COMMUNITY BASED PROGRAM The following is verbatim transcript of this portion of the meeting. Key BC Buford Crites, Mayor CLO Carlos L Ortega, City Manager SRG Sheila R Gilligan, ACM/Community Services Division DG Donna Gomez, Visitor Information Center Manager SQ Steven B. Quintanilla, Green, de Bortnowsky & Quintanilla, LLP n MT Mark Talboys, Sister Cities Committee Chair RMO Rose Mary Ortega, Sister Cities Committee Member Page 4-70 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 ® NJM Nancy Jo McIntosh, Sister Cities Committee Member JM John Marman, Sister Cities Committee Member RH Rolf Hoehn, Sister Cities Committee Member AF Ababa Farzaneh, Ex-officio Member MT We are fortunate to have Buford here Buford is on a very busy schedule so without further ado I think Buford has some comments to make and then he is going to depart BC The UC Chancellor is here so I will have to drop out early so anyhow. In looking a the materials before I just wanted to give you a very basic thought and that is I don't think there is an issue of you have to do x or you have to not do x This is a menu you can pick and choose things out of all of this stuff that you think is good We can be a city committee and a non-profit We can be a city committee and not a non-profit. We can be a non-profit and not a city committee, we can be this; we can do whatever we darn well want to do So, think about what is the best thing to foster the programs that you all care about and that is what you ought to recommend And know that there is no prejudgment about what we ought to do after that. And that the City is committed to working with financing, working with staffing, Donna's role is going to change and the only building larger than the new Visitor Center is apparently the Haggendorn home up BIGHORN She is going to have a literally, a giant role to fill in a whole variety of ways so • how we tend to staffing and where we move things around and what pegs need to be wielded on and whether we need to bring new people, all of that stuff we can talk about and figure out and we're really talking about, and I think this is something Sheila has expressed to me, we are talking about the product of success and now that we are being very successful what do we want to do to make that continue and staff gave you some ideas its now your business. To look at them, think about it, and give us direction. That's all I want to say, unless there's a question NJM How can we be a city committee and still be a non-profit? BC Simply, you're a city committee and a non-profit NJM So we can do that? BC Sure Of course you can RH That would be reflective through the membership on the board by members of the City Council BC Who or whatever. If being a non-profit is primarily there to help people feel more comfortable, as an example, in contributing, or being involved and that makes them feel better than simply handling things to close to the City. Or you can create some pattern that I haven't even mentioned or that Sheila and Donna haven't thought about, or will think about today Basic issue is what makes the . committee effective in terms of doing what it wants to and needs to be done in relationship to our two sister cities. That's the bottom line of it and we'll do our best to make it happen Is that a fair opening? Page 4-71 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 • GS Sounds good 0 SG And I think we have Steve Quintanilla here who is the City Attorney to the City of Cathedral City and he had experience on both sides of the issue He's also the one who generously offered to help us with some legal issues if the Committee does go to non-profit, so maybe it would be great to hear from him BC By the way, you are now, members of a non-profit It's just that depending on how we have done the finances over the years we don't look like a non-profit, but most of our other cities in the Valley very much look like non-profits MT Thank you Buford. L No . , Know its time for me to get out of here 5C Thank you all M i r thank you for introducing Mr Q Perhaps out of courtesy being a busy man we perhaps should ask Mr. Q to offer his comments at this time SQ Hi I'm Steve Quintanilla and I'm actually the City of Attorney for Rancho Mirage SG Weren't you with Cathedral City • SQ .. yes he is with Cathedral City until yesterday we reorganized and one of my partners ended up taking that position and so I can stay focused on Rancho Mirage, they keep me pretty busy over there So, but yeah I have been with the City of Cathedral City for, actually I represented them back in 1992 as special counsel for them. Then I came out here as their City Attorney in 96' and got involved in their Sister Cities Program But in addition to representing cities and public agencies we do a lot of non-profit work, in fact, one of the requirements of all of our associates is that they adopt a non-profit and provide general counsel services I personally am general counsel for the Palm Springs Police Activities League, Kendell Berky in my office is general counsel for CASA and we do work for the Cathedral City's Boys and Girls Club, some of the chambers as well So, this just comes with the territory One of the things or services that we offer to the community we represent are non-profit services in the sense that when there is a community organization that is interested in (unclear) non-profit we actually help you go through that process We give you application forms We don't charge for our services We make sure you do all the foot work, you know, you get all the information to us and we sit down and fill out the application and you raise the money for the application fee, which is generally about $800, $600 of that is refunded if you get your tax exempt status, but that is all you do We then sit down with you go over your (unclear) get you through your first board meeting and then see you later Don't get yourself in trouble And so anyway I got a call from City Manager a while ago, he was actually over at my house at a Sister Cities Conference we had a couple of years ago, and he came over to a • reception that I had and we started talking about it I told him that while __ Cathedral City, when I first started there I remember the first thing on the agenda i was a trip down to Tequila, Mexico, and I said oh wow that's interesting I wonder Page 4-72 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 ® how they raised all this money. Well, they decided that night to approve $20,000 for this trip, wow, $20,000 for this tnp. And then there was an article in the paper the next day criticizing the Council for doing this and at the next meeting they put it back on there and decided not to go down there, and I offered the idea of a non-profit I said why don't you just form a non-profit and people who are really interested in this program can go out there and raise money and if the City wants to the City can contribute funding, that's what the Government Code says, the City Council can sponsor city programs, and so we ended up using an existing non-profit that was in the community that was kind of dormant, it was a Foundation for More Livable Communities So, we used that non-profit to raise money for the program So, the sister city it became a Sister City Committee Program Foundation for More Livable Communities and they have been continuing operating under that non-profit since that time I understand there are a lot of cities that have established 501C3s under Sister Cities Programs and some of these sister city non-profits are actually created by the City and meaning that the City can incorporate a non-profit and if the City provides funding for that non-profit then your meetings become subject to the Brown Act, so that is one thing to keep in mind, if you want the City involved with you and you accept funding from the City and there are Council members sitting on your board, you are going to be subject to the brown Act 1 here are some cities that have set up a non-profit that runs their IMAX and the Council sits on that non-profit board and that non-profit board is not only subject to the Brown Act, but it is also subject to all the financial disclosure laws such as the 700 forms So, keep that all in mind • before you make a decision on how closely connected you want to be with the City I strongly encourage the non-profit board (unclear) because it is what it is really about, it's about the City. In any event, with that said, I am not advocating one way or another as to which way you should go, all I am suggesting is that if you do become a non-profit make sure you always keep the objectives in mind that your exchanges, if it's a cultural exchange between two communities in different parts of the world, and a community is represented here by your City Council Now, like I said the Government Code allows cities to spend (unclear) money on Sister Cities Programs, so don't let anyone tell you otherwise. And so what I will do right now is run you through the non-profit process and just so you have a general understanding of how it works and I have some handouts for you. . NJM Can we interject something for Rose Mary and John, Buford came in and talked before us and one of the things he interjected was he said he encouraged us to make our recommendation based on what we want to accomplish to be successful, but he did say that there was a vehicle that we could form a Sister Cities City Committee that was a non-profit. So, this is something that I had not know that this was an opportunity available to us So,just so you guys SG Let's say this Sister Cities Committee sitting right here is a city committee appointed by the members of the City Council can they then establish themselves as a non-profit • SQ Yes SG . under the City Page 4-73 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 • SQ Yes. It is actually going to be a separate legal entity from the City, but the City 0 can control it SG Okay. Thank you. SQ And that's the thing you need to keep in mind DG And they can appoint Council as board members SQ Yes. DG How about financial accounting, could that be done through the City? SQ Yes that could be done through the City. It would be considered a contribution to the organization that resources that the City contributes for the good of the organization. SG Who would the board of the non-profit committee still be appointed by the City Council, or would it be an act of the committee through its bylaws? SQ It is going to depend on the bylaws What happens is that once the...when you have your first meeting that's the point in which you determine how the board is going to be appointed, who the officers are going to be, and you modify the • bylaws if you want The non-profits that have been created by or initiated and created by the cities that I worked with have in some cases decided to go in and ,�l pay the application fee, direct the City Attorney to put the application forms together and they tell the City Attorney now you write bylaws that require that at least two Council members be appointed to the board, or you write bylaws that have two Council members who sit in a non-voting capacity on the board Or, you can write bylaws that, like in the case of Cathedral City and the Foundation they just created there for the IMAX, the board members shall consist solely of five Council members. So, if the City Council initiates it and they decide to have Dave Erwin fill out the application forms and they pay the finances and cut the check, the City Council is going to control how it operates. Now I don't know if that is good or bad for you but that's for you guys to determine NJM Another question about insurance, workers' cornp liability If we are non-profit do we need to have our own separate insurance or can we go under the umbrella of the City? SQ You can go under the umbrella of the City. All the non-profits I have worked with have always insisted that they get Directors and Officers Insurance NJM Well, the City has that, right? SQ That's one of the advantages of having . • SG It's a form of insurance, but we don't actually have an insurance policy for that O yet Page 4-74 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 CaSQ I know in some cities I've made the determination that the non-profits that were created by the City being that all the board members are volunteers for the City are covered by the City's insurance policy So that is another advantage to having the City create the non-profit. SG I know we don't have any Officers or Directors Insurance. We have JPIA SQ I have to tell you that Directors and Officers Insurance, I think that last time I checked for an organization, was $1,200 per year, which surprised me I thought it would be a lot more And after I found that out I went out (unclear) MT Steve when you mentioned the City can or could control it, it's purely depends upon the content of the bylaws that are established by that non-profit SQ That's right Sometimes I know that some non-profit organizations form separately from the City (unclear) in the condition of receiving assistance from the City that the City (unclear) modify your bylaws and we want a Council member sitting on your board or something like that We see a lot of that going on right now in the Valley with the YMCA I know there is Council members who sit on their boards (unclear) JM So on one end we have stay as we are On the other end we got go our own non-profit without totally the City's help, and then in the middle, the question is is • there one or two hybrids What I hear is that there is one hybrid where we stay a Sister Cities Committee, but file for non-profit and basically kind of keep like we are in a way Another way we would go still we become non-profit but embrace the City's support financially Is there two different other than the hybrids in the middle? SQ Right now you maintain the status quo You are a committee, right, and as a committee you are subject to jurisdiction over one issue for a long period, so you have agendas, so you are subject to the Brown Act JM Right SQ So you are all volunteers for the City The other option is to become an independent non-profit with no city's involvement but you're going to be like the Chamber of Commerce or the local Boys & Girls Club or the YMCA who come after the City for assistance, but you still maintain your independence. The other option is the City Council can initiate this whole process of incorporating you. The City Council will determine, pay the fees, submit the application, and determine what your bylaws are going to say about who is going to sit on the board Or, you can have kind of an arms length relationship with City Council and at the condition of receiving financial assistance on a continuous basis you say, "Listen we (noise) Council members (noise) our bylaws will say that we have to appoint two Council members, as voting members and non-voting members " Just you have someone on the inside monitoring everything we do They can act • as a subcommittee and go back to report NJM If we have three Council members would then be required to do the agendas? Page 4-75 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 • SQ You have three Council members and you have (unclear) meeting Ci SG If there are only two Steve, is it still (unclear)? SQ No, if the City creates you, if the City creates you and (unclear) you then you're a Brown Act non-profit SG I think that's where we were going was the independence Right now the monetary issue was a concern to us that they go out and raise funds people like they are just giving to the City that already has a lot of money They don't get the value of the Sister City Program so that opened the door, as well as, everything this committee does, every expenditure it makes winds up going on the City Council agenda.. SQ That's right SG . and we thought this process would give them independence and it wouldn't be that I just think it is a very tainted overview by the Desert Sun I will be real point blank and I would tell the Desert Sun they always look at their side of it but they don't get in, necessarily, the good messages SQ I'll tell you that is one of the other issues that has caused some controversy for some communities is that they have Sister Cities Committees, such as this that • are run by the City, is that a lot of times solicitation letters are sent out on City letterhead to your contractors, like Waste Management, or what have you, and \) that creates, you know, it creates an awkward situation for some of the contractors who are not going to say, "no" so they contnbute money and their contracts get renewed and people, its just some you know not that positive for the Committee This way you can go out there and ask them to contribute to your organization and give them your tax id number that is separate from the City DJD When we first started Sheila we did have some negative press but I feel that that has turned around and I don't feel that the Desert Sun is out to get us at all as a City entity or anything else. I think we turned that around. Now I maybe wrong, but it doesn't seem to me like they are not supportive at all anymore JM Jennifer Larson turned that around. SG They have other issues. JM They're after somebody else. PB In the beginning because there was not that many projects and there was only one And the only focus was JM They could always pick it up and come after us. • SG It may be good and I met with the editor Steve Silverman not to long ago and I 0 offered him again the next trip we go on for Sister Cities we want you to come as Page 4-7f PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 ® the reporter to see the other side, but he said we'll see, which is what they always say. (Unclear) they would have to pay for it and they are not going to pay for it. SQ So, that's what you need to take into consideration its just all of those issues there There are some communities where it is not an issue at all and in some cities it's a big issue. In Cathedral City it is a big issue Rancho Mirage has been talking about getting their Sister City Program started again, because they had a whole bunch of surplus equipment that they had to dismantle and they didn't want to dismantle it so they dismantled all of it so they thought about sending it down to Mexico, but to who, take it to the border. So they started thinking about a Sister City Program and they are leaning towards the Council members who have talked to me about it like the idea of a non-profit. Something that is separate from the City, but they would be willing to fund JM So I'm still not sure of the answer I got Are there two hybrids, or just one? MT Two hybrids. JM Okay RH , The City initiates and then determines what should be in the bylaws and says how many Council members should be on the board. The other, we initiate and • do the bylaws and ask for two Council members to be on the board, let say, and do a contract to the City for contribution JM Is that kind of what the City is looking at? MT I don't think that, everything you said was right Rolf except for part I think about the bylaws. I mean, the City may help us initiate the process and through the services of Mr Q etc , I don't necessarily think that implies that the Council automatically has a hand in what our bylaws might be. RH If they initiate the whole process that is what he was saying NJM I agree with Mark RH One of the two hybrids would imply that While the other hybrid doesn't that is simply based on the cooperation and the interest of the City itself of what it likes to see done RMO So it is primarily the motivation and the initial stages that is going to (unclear) The initial stages will also lead into the control of the bylaws or not MT Why does it necessitate that the Council draw up the bylaws? NJM I don't think it does I think Buford was saying we can recommend anything we • want. MT I know what Buford says Page 4-77 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 RH We are just talking about models The models and what he was saying is that J one of the models would, as the City would want to, maybe other cities don't have the kind of relationship that we have with the Council, and maybe a city that says where the Council initiates this process, we want to form this as a non-profit and we're going to also determine what's going to be in the bylaws. Its just one model see what I'm saying Then there is the other model that says well either to dialogue or we just say we jointly initiate this and the bylaws will stipulate certain things that we both can agree to and live with. DJD So what problems do we have over the past five years in which we have been reconstituted in doing a fairly good job of visibility and credibility that brings us to the point that we need to reinvent the wheel? RH Are you asking why we need to be a non-profit? DJD Why, if we are going along fairly smoothly at this stage of the game, do we need to do something else BH The way it was put to me by more than one Council member was to ensure the success and longevity of the Committee DG And Donna Jean I think several years ago, and those of you who might remember, that initially when the Committee was reactivated they did talk about it L i being community based at that time and there were a couple of members at least, over three or four years ago, that have always hoped that it would head in J that direction. SG Why were here today is because a year ago (fire truck) getting the budget ready four out of five of the Council members told us to explore the non-profit and start moving forward to that process This committee (unclear) researching it and coming back with a white paper on how to accomplish that, what the benefits would be, what potential problems there might be, that is why we are sitting here today talking, because Buford wasn't in attendance at that meeting, but we did get four giving us very specific and clear directions to look at this because they said it was always their intent this committee, Sister Cities Committee, become community based. We are back to the City Council now with a report they have all been provided with a copy They are waiting for this committee's input on it and any further action is coming (unclear) But you asked why are we here and that's why. DJD We really are expected to change SG I think the Council wants to see what they thought it was going to be community based, we haven't gone in that direction and they would like to see what the pros and the cons of it are, how do we get there, and still have a City tie to it, which is what the report covers from Carlos and I think that is going to be the bases for your presentation pretty much saying what are the different options allowed (unclear) itdoesn't kick the sister city out, you still stay attached to the City of K__.i Palm Desert and we know from that standpoint, and Donna correct me, I have to J' leave in half-hour so you will be really glad, I think we are looking at it from the Page 4-78 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 0 standpoint of keeping the Sister Cities Committee as a huge part of the City of Palm Desert but with some autonomy So you don't have, you have a greater opportunity to go out and move within the community RH I think what it comes down to, like we said the last time and is especially addressed in the document that you sent out, of doing a full (unclear) based on what we know, based on the input that we have had, and to see if there are more pros to the non-profit approach, all based on the premise that we will have that connection with the City and, in my opinion, I would base it on the premise that we would have representation from the Council on the board in order to cement that relationship and some of the other things that we have discussed in terms of funding where we just need a formal process of how to manage that to a contract. I think that is what we need to do is go through a list and see if whether everybody buys into this and whether everybody is on the same page MT Can we ask Steve, assuming that we we're looking at some sort of hybrid situation, what are the disadvantages for the committee, or downside, or potential for politics? SQ The politics could be good or bad NJM You talk about perception from the community or the politics and the relationship between the Council and this committee • SQ It's control. SG And that could (unclear) no matter what I say. BH If we were to do a joint non-profit the way we stand today a three-two vote closes this committee completely from City Council, correct? SG Correct BH And, then as one of the hybrids a three-two vote discontinues funding but the committee stays SG Correct MT Sorry Donna, we are subject to seasonal degrees of support might be a way of describing support from Council SQ I can tell you right now in Cathedral City they do not have a majority on that Council, there are only four now, that support their Sister City Program, but I can tell you that the Sister Cities Committee is still operating Independent of the Council and depending on the outcome of the election, they may be back in favor. So, but they're still out there doing whatever they're doing • SMO Would you say Steve that the Cathedral City's case, with the stats you have now, that the primary focus of the committee is fundraising efforts. Page 4-19 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 • SQ Yes, right now ED DG Does Cathedral City support them financially? SQ They have in the form of waiving permit fees to hold special events in the town square Providing public safety services RH But there is no budget that the City allocates to the NJM No funding RH . no funding SQ But now, in the last couple of years every time the Sister Cities Committee came before Council and asked for in-kind services they were required to attach a number to that DG Steve if they establish as a non-profit would that give, if City Council gives them an annual budget, even though they are a non-profit, does City Council then have any say on how they spend that budget, I guess they could put it in the bylaws, but, basically if the City agrees to give you $40,000 per year and this Committee goes back to them every year for a request for funding, once they receive that funding, can they spend it? SQ As the city attorney for cities that do this, I insist that the non-profit sign an agreement with the City. So I would sit down with the City and (unclear) the City that before you hand out $40,000 let's make sure that they are going to spend it for the reasons we're giving it and so we enter into a contribution agreement with the non-profits RH I read that document contract that came out with the papers the Historical Society contract and unfortunately, whatever happened to changing the language to regular English, I mean the legalize, which could be condensed maybe into three paragraphs as to what this is supposed to say As I understand this, that is a contract with the City that spells out the amount of money that is provided to the Historical Society and also mandates that the way this money is managed they have to report what they are doing with the money at a certain point, there is accountability, right, but, if I understood it correctly the money is not the allocation of the money is not based on a proposal Is that correct? SG That's correct RH So, it simply you ask them for a certain amount and then it simply accountability as to what did you do with that money Rather than going to the Council and saying this is our plan for the year and this is what we want to do, which would give the Council a chance to say well we don't agree with this That's not the case? • SG That's right O RH Okay Page 4-80 _ PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 • SG The line item, by item, by item and requests from this committee becomes an approval process of line, by line, by line. If you have a contribution from the City for funding as to the Historical Society, they don't come in with a line item budget we just say okay our contribution maintain and continue the operation of the Historical Society is going to be $25,000 / $40,000, whatever, and they then go, yes once a year, this time of year, they come back with a reporting as to how they spent that money so we have an accounting for that money. RH Right, which then in turn obviously influences what the Council may do the following year, as like with the Historical Society SG But they don't have to get Council approval for the expenditures JM We have flexibility to do a new program if they think it's worthwhile they do it DG In which we don't now and we have seen in the past where Council has committed on our behalf to funding some programs as well, that haven't been approved by this committee. And it is easy enough to go back to Council and ask for additional appropriations for that, but I think there is some concern about that too SG Creates the public exposure to it again • DG Right, anytime it's on the agenda PB If we stay the same as we are right now, we still can be a non-profit. Legally with a board, and there's no change in there Do we come too independent completely, what (unclear) We have to pay insurance. SG It could all be part of the bylaws or the agreement with the City that the City provide financial accounting, I think you asked that question earlier, all of those things, the legal assistance. SQ You should have an attorney to provide pro bono services. MT Steve if you wouldn't mind leaving your business card there Sheila, how specific when we go back with our recommendation to Council, how specific are we needed to be? One paragraph, should it be everything including bylaws SG No. MT I didn't think so, but how specific do we need to be SG I think you need to go back and say okay we discussed this and we think we should be, let's say, the status quo, keep the committee under the arm, we'll apply for the budget every year and we will continue to be (unclear) with the City Or, we decided to go keeping it as a committee, but establishing a non-profit, let • me back up for a minute, and the reasons why. And then next would be this would be an option keeping it as a committee, establishing a non-profit working in cooperation with the City and then the City Attorney's office would have to say Page 4-81 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 • any establishment (unclear) that this committee would be a huge player in the .) creation of the bylaws if it were a non-profit, and then maybe just have some (unclear) from the City and the reasons why you might feel that that was a good alternative RH Can we stipulate, let's say the Committee decides it wants to go non-profit, but only under certain conditions Can we then stipulate those conditions in the recommendation such as we would move to a non-profit if and then stipulate the contract, the legal contract, the insurance, those things SG Absolutely That's great way to moving it forward MT I think we need to move things along one way or another I think we owe it to Council. DJD I think the thing we have to look at also is are the members of the Committee, who are now, if we go non-profit status, are we becoming fundraisers for Sister Cities almost ad infinitum. Most of us belong to other organizations and are constantly out, either its COD or the McCallum Theatre, or blah, blah, blah, blah, blah, asking for support and another fundraising feather in my cap is really not what I am looking for, projects fine, but to go around the community week after week, month after month, soliciting for this organization, or that organization, I think we have to look at ourselves as individuals and say how much time are you • willing to add to your agenda for Sister Cities fundraising MT Donna Jean did you happen to get my email? Did anyone not receive this? SG I thought that was great, thank you MT I agree with Donna Jean, that there are all sorts of issues, but the bottom line is I think, as I say in there, ends up who is prepared to get out on the streets. NJM You say be a fundraiser MT That's correct. NJM I don't agree with that (unclear) have trouble asking people for funds Me personally, and I know Patty does and I think maybe Rose Mary does . SG I want to jump in and say no You will not become fundraisers You are coming to the City for funding. I think if you had a process that you come and you had it in the budget in your funding request to the City and you wanted to do it bigger and you wanted to go out and raise the extra money JM You mean like the golf tournament. SG The golf tournament is a good example • DG And if you look at the Historical Society now has the City put pressure on them `\JJ year-after-year to go out and raise more funds? I don't think they do, I think they Page 4-82 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 allgive them typically what they request annually and the Historical Society does still go out and have fundraisers JM They do a few things, but they don't go. DG so does this committee. RH In our last discussion I think John eluded to this that if we go that way initially we can look at say low risk because of the funding from the City, but as part of our long-term plan we would then address this issue and say how can we go beyond the golf tournament and establish certain fundraising activities on a regular basis, which then may allow us to reduce the subsidy of the City SG What you have to remember is that the tickets that you sold for the trip to Ixtapa was huge with the City Attorney remember, and we went on and did it anyway, you didn't hear that, that would not be an issue as a non-profit you could go out and do those things with those Governmental Regulations that fall under Municipal Government MT Perhaps we are not so much fundraisers, as t in a is a ear amongs e Committee, if I could identify one concern that you might have, but we could be squirrels and that means that we would do our fundraisers and probably we would be able to keep that money for a rainy day and one of those seasonal • drought issues that we might have with the changing dynamics of Council. So, if like Cathedral City finds itself, for one reason or another in the Cathedral Cities Sister Cities, at the moment they might be going through a little bit of a dry spell with the City of Cathedral City and it may very well be that could happen to us But, at the moment we might have extra funds and I think the year after next anything that we have left in our bank account will go straight back into the General Fund So, you need to think about that too, whereas, if we were under a different status that wouldn't be an issue We could still request that money from the City as we do, but it wouldn't matter if we had a bank account, unless that contravenes anything to do with non-profit status DJD It does Non-profits cannot have a back up of money they take that very seriously in most organizations. You can't stash it away year, after year MT Is there a limit, or a time limit, or financial limit to how much you can have? SQ Well, you're not supposed to be in the business of making profit. But you need to always make sure that you are spending your money You can say in five years I am going to raise this much money for this program or this project and have an account for that BH What about designated funds for a certain, people contribute to designated funds, they designate this money for shipping of a fire truck three years from now, that money can be held just for that. You can raise funds in a designated • way that can be earmarked and the interest on that money can then be used for your operations So you can have quite a large sum of money built into a bank Page 4-0a PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 • account used for shipping or the purchasing of supplies or something down the 1 road RMO It has to be specified MT (Unclear)what that interpretation states that. JM Is there any way you can word our agreement that would some how guarantee funding from the City, unless there is some type of a mess up or in discriminatory use of funds on our end, or this or that SG At the top of the (unclear) the budget. I think that is sort of how I always see it. This City Council is approving a budget for a year and they cannot commit beyond a year so you are going to have that with this sitting Council or if there are two new ones at the next election that could change. You never have that certainty even as a city committee That political part of it is always there You have the same Council people here for years so you have a good feel for the flavor of how to do things and what they are going to approve We have been really lucky in that regard but we may not be forever BH During the last election the questioning of the opponents running against the incumbents was is this a foolish project that you are spending $50,000 a year on Sister Cities we could (unclear) and we could not be sitting here today if the• election had gone a different route It could have been switched that quick and , this is where being a non-profit generates longevity, like Mark was saying, we +� could sit through until the Council gets reappointed again and we can swing in favor again. Show them our projects and apply for (unclear). JM Scale down your activities for a while BH You are constantly going out You can write grants, you can apply for funding from different ways, which as a non-profit will come better to you than as part of a city committee. RMO That covers another issue, which I brought up before and that was the administrative aspect of a non-profit. I think how can that be designated and how can we ensure that we have that taken care of MT Well, we have more latitude if you listen, again, go back to what Buford suggested that we could think a little bit out of the box So, that could be part of our JM Conditions SG That could be listed right, what Rolf was saying, this is what we are recommending, you know conditioned upon these things being accomplished and that would be some type of assurance from the City that staffing would be • provided, that could be one of the issues. NJM And that an office in City Hall would be provided. • Page 4-84 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 ® JM You heard them say that it is probably going to cost more because they may have to pay what we got from her that wasn't in the budget So the budget from what we get from the City may be or we'll ask for more than we are getting now because it entails more things MT Steve you have had a chance to listen to us now for about almost an hour, are there any parting comments you have for us? SQ I would suggest that, I don't know how much discussion you have had with the City Council as a body, or subcommittee, but I would suggest that you go to your Council and you ask your Council what sort of relationship do you want to have with us I would ask them They may say well we want to continue to fund you but we don't want to go obviously (unclear) we want to continue to provide resources and some steady funding, but you need to organize it yourself. So, I would ask them because no matter what that relationship is going to be they can always structure a non-profit to accommodate that relationship I would encourage you to stay focus on trying to define what the relationship is and I could come back and draft bylaws for you So that's what your focus should be on DJD I think the other thing that we have to think about is the fact that our programs are intelligent and still going forward in a manner that we have been going forward, I don't think the Council, under any circumstances except the extreme • drought of saying gee, all of a sudden you are persona non grata, I just think that is not going to happen whether it be the funding or the program or anything else, if we come up with a series of outlandish ideas over a year than I think we deserve to be disinherited sort of speak I don't see that happening because we have longevity in that respect there may be other things that come along as with other organizations and in that case maybe sister cities is no longer important point-of-view for any city We don't' know what the years are going to bring. But, I really think that what we do and how we do it is equally as important as to, in addition to the funding that we get NJM I agree, and I think if the Council didn't support this Committee they would have to examine what we we're doing and how we lost that faith exactly That would be a thing that we should say we need to re-examine what we are going because we don't have their support DG And even if you get new Council members at some point it is the job of this board as a non-profit to bring them in and tell them about the programs and show them the value of the program RMO I do see two positive things coming right now and I think the timing The timing may be right for us to explore this thoroughly and really come up with the pros and cons and have control over those bylaws at this point when we have a good relationship with the City Council, and as you said, we have credibility, we have history, and we have had enjoyed a tremendously positive relationship with the • Council so I think the timing is very important and the fact that they will allow us to put down certain conditions that we feel are important, and I think one of the things that have gotten us in a different direction, to be honest with you, is the Page 4 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 fact that you brought up, it may not be the same in two or three years from now Other elections that may be coming so I think that for us to look at this now, to explore it thoroughly, to come down with a proposal that we can present to the Council, I think that would be a very positive thing But I do think that we need to be very careful in stipulating what we would like to have MT Right, okay. SQ I think at looking I would like to make one observation, I've met with a lot of sister cities committees in other cities just as a guest to talk about non-profit issues and I'll tell you I have never seen a group this big. MT So is this a good thing? SQ It is a very good thing, because every time I meet with a group of people who want to get a non-profit together I always tell them you need at least five real hard working people to get committed to this process at least five I'm usually talking to two or three people There aren't a lot of people who can go out there and raise a lot of money I think a non-profit is a good idea in the long run, well you know why it's so easy I can tell you that one person in this room has contributed a lot of money to the Sister City Committee in Cathedral City There are people like him in the community and people like me in the community who are willing to give back to our communities and when I decide to give every year to organizations I look at those kinds of organizations that are involved in cultural exchange that is real important to people like me and important to people like '�, Alibaba There is a lot of people like that out there I enjoy giving money to the Boys & Girls Club because I believe in that organization. So if you become one of those organizations out there, that are trusted, that consist of a membership and a board that's well known in the community and has a great reputation in the community you won't have any problems of raising money, and you are also going to demonstrate for the City Council, who is going to be your sponsor, that they got a community based organization out there that is doing something great for the community, and that makes it even easier to give you more money I mean this is all about putting together programs, cultural exchange, education, and you can't do that without any money Don't forget it's all about raising money. AF What you said, and I am aware of, that you have also been on the board of three or four other sister cities and they fail without the Council support. He just wanted to let everyone know that sister cities without Council support they fail I know four other sister cities in Southern California that I have been involved, two of them in the Valley and other two in Southern California they failed because Council did not support them Without Council support I don't know SQ They are not doing anything proactive right now as far as what they used to do because they don't have a political support right now, but they are still there. SG However, as a committee without the City Council the committee could be dissolved and gone and as a non-profit the committee would remain and could 0 continue working within the community for the benefit of the Sister Cities Page 4-86 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 IlbProgram and come back and present to the City Council if there are new ones and there are going to be new people sitting at the table and there are going to be new staff members so all of that change is inevitable with the City. To me, when Donna, Carlos, Stephen, and I sat down to do this it was we have a great Sister Cities Program and we never thought it would get off the ground like it has and this group of people have done that You guys have just done a tremendous job we are all looking at five years down the road, ten years down the road, and the changes and community might have probably keep that stable, how do we keep it safe, how do we keep it out there and active in the community for the future, and I think that is the basis for coming forward, I think that is the basis of the question by City Council, how do we do this now and in the future, we won't all be here SQ I have some sample bylaws and sample articles of incorporation ALL Thank you very much Steve for speaking to us MT Just before we close I think we need a little bit of closer on this today Where do we qo from here? Anybody have any ideas? BR My question to you is when do you want to cement this? How soon? MT I think they are looking at their budgets right about now so out of courtesy we S should be responding I think the City officials have put forth their white paper and I don't want us to be dragging the chain appears to be what the Council is waiting for, so, we are now in March and it would be nice if at our next meeting. BH Are you going to be here for our next meeting? MT no, that's why I would have my input in the next few days. BH I'm in the same boat, so. RH The question is as Donna Jean mentioned if it needs further discussion and we need to make sure that everybody is on the same page so the question is do we ask for another meeting specifically for this particular issue in order to discuss it and at that meeting come to a conclusion and recommendation setting up a working group to do whatever the decision is at that point NJM Because it affects all of us I think the working group would probably be the entire committee because I don't think anybody would want to miss that. So perhaps we could get together and just put a big piece of paper here and say what is important RMO I like the idea of coming and talking to the Council NJM I do to I asked at that last meeting, I said can we • RMO whether we (unclear) to meet with us so that we could have a nice face-to-face dialogue with them and we could have some Page 4-87 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 • MT Don't you think by now that we know what they want? C NJM Maybe it's changed in the last year RMO . I have talked to a couple of them and I get sometimes a different feeling so I think it would be for all of us to request that somebody from Council meet with us BH We had Buford here a few moments ago and I think they're sending, Sheila and representing their feelings RMO I know from my (unclear) I'm saying sit down and have a dialogue with them and go into some of these questions that Steven (unclear) Do you want to etc , etc? Have a series of questions that we might ask them DG We did have a preliminary budget meeting with City Council I believe there were three in attendance at that time, and when the white paper was presented and drafted to them one of the comments was all I can say is thank you, thank you, thank you The others said good job. So that is three out of the five. here any of those three represented in this room here today? DG No • MT That's four And how many are on Council? BH Five O MT I knew that. DG And that was just four weeks ago RH Without any, I'm relatively new on this committee and don't have the history, but all of the signals I have read since I joined is you gotta move in that direction Now, to me the only question is what model are we going to be using and that is really our decision not the Councils In the sense of I think we are all in agreement that yea we need the Councils support and the Council's money so we need to formulate that and in terms of a proposal if we decide to yea we want to go non-profit to formulate that in terms of a proposal to the Council as to what the conditions are under which we would move to a non-profit DG I have a feeling that they may be very, several of the Council members that will be very happy if you even take a baby step toward becoming more community based If that is just becoming a non-profit but still a city committee, great It is a step in that direction and you're showing JM I don't think anyone wants to go total non-profit Okay So, why take a baby step when you can say we're going non-profit with your support and your financial • support and ask for good things, while we're at it, because down the line you might not get as much I think now they're going to be prepared, as long as rTh, we're reasonable, to give us a pretty good deal Page 4-88 • PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 111 DJD I agree The handwriting is on the wall RMO I agree with that. That's why I said I think the time is right I think all five of them want us to go in that direction it's a matter of degree MT Bear in mind for everyone that didn't get the other white paper Schedule B was a needs analysis and I had tangible needs and intangible needs Forget about the intangible ones that's why they are called intangible. So if we can just focus for a moment on the tangible needs is there anything I may have missed or you may want to add, because frankly my NJM Mark, there was something MT ..I was trying to get some sort of resolve not to go so far as to actually making some recommendation to Council, but trying to get some feedback from this committee. RH The support, the financial support from the Council should be under tangible not intangible It is definitely tangible MT Yup it is I was thinking about the change and then the Council might change There is one other thing I was going to suggest is that perhaps we could put something together for consideration by the Committee. In other words, put• together a draft recommendation and then that could be digested by the Committee and comments could be received I think they could be individual comments, we have to be careful there and/or solicit comments by email NJM Mark how about if you just added financial support and two Council members serving on our committee DG I don't think we need to. MT No DG I don't think you need to get that detailed. MT No, we don't. DG What we can do today Mark, if you like, is if we can put it on the next agenda for April In the meantime, I can draft out with Mark as Chairman, we can draft an outline of conditions and present it at the next meeting That way the Chairman will have input since he won't be at the next meeting he will at least have input. DJD Surely the information that this gentleman gave us, Steve, is relevant We heard what he had to say, but we don't know what the written material is there So that can be all encompassed in and perhaps at some point and time to just get the advice of our City Attorney we have this gentleman who has offered to do • anything for us and he is probably a pro at what he is doing RH But I would circulate that draft before the meeting Page 4-89 PRELIMINARY SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE MARCH 24, 2005 • in U MT Yes. NJM Change the property and liability and workers' comp insurance. MT I thought I had workers' comp insurance in there It might be actually in addition to. NJM Liability is also in there. Property liability and workers' comp MT I extracted most of that but from the vanous cities DG Mark maybe you and I can get together next week and draft a recommendation and get it out next week even. MT This meeting is adjourned. Ms Darby moved that this item be adjourned to the next meeting of April 21, 2005. Motion was_secondedOrteaa and carried unanimniisly by a show of hands 9-n V. ADJOURNMENT With Committee concurrence, the meetin was adjourned at 3 10 p m. Lori Wambish, Recording Secretary • 0 Page 4-90 PRELIMINARY MINUTES PALM DESERT SISTER CITIES COMMITTEE APRIL 21, 2005 • Gilbert Siegel, Jean Whitney, Gary Walker, and Nancy Jo McIntosh. Ms Bannon moved to, by Minute Motion, approve the budget expenditure for Committee members and staff to travel to Ixtapa-Zihuatanejo, with airfare not to exceed $500 per person. Motion was seconded by Mr. Hoehn and carried unanimously by a show of hands 10-0 B. CONSIDERATION OF SISTER CITIES BECOMING A NON- PROFIT, COMMUNITY-BASED PROGRAM The Committee members discussed the draft staff report that would be submitted to the City Council regarding the consideration of the Committee becoming a non-profit organization Ms. Gomez said there were very minor changes made by some Committee members, which she incorporated in the draft, but nothing substantial. The Committee concurred with changing the language of Item No • 7 slightly to include, "other appropriate City departments." Ms Darby moved to, by Minute Motion, approve Sister Cities Committee becoming a non-profit, community based program, with a change to Item No. 7 of the draft staff report to read. "The new entity would continue to work closely with the Palm Desert Visitor Center and other appropriate City departments " Motion was seconded by Mr Hoehn and carried unanimously by a show of hands. 10-0 VII. OLD BUSINESS A REVIEW OF GOLF TOURNAMENT RESULTS Ms. McIntosh congratulated Mr Hoehn for the outstanding job that he had done in making the tournament a success Mr. Hoehn said he had great assistants in Ms. Gomez and Debra Barber (Club Intrawest) He also acknowledged everyone who helped before and during the tournament, which also contnbuted to its success She thanked Ms Barber of Club Intrawest for really taking the initiative in organizing the event and for heading up most of the activities She thought the tournament events really worked well, i e , the ball drop, the Chrysler test drive, the super tickets, and the • silent auction. She added that they paid a little more money for those events, but felt that the Committee benefitted in the end Ms Paee 4-91 CITY OF PALM DESERT VISITOR INFORMATION CENTER STAFF REPORT REQUEST: Palm Desert City Council endorse Palm Desert Sister Cities Committee's transition to a non-profit status and approve the direction as outlined SUBMITTED BY: Donna Gomez, Visitor Information Center Manager Recommendation: By Minute Motion, endorse the Palm Desert Sister Cities Committee's transition to a non-profit entity and approve the direction as follows. 1) Committee to develop by-laws with input from Palm Desert City Council and staff 2) The Committee will work to reduce the cost of incorporating as a non-profit by working with an experienced non-profit attorney offering his services pro bono 3) City of Palm Desert continues to be the primary funding source, realizing that the entity will continue to organize fund-raising activities that will assist in growing the program 4) City to provide additional funding to cover costs associated with staffing, office space, equipment, utilities, security, insurances (i e. liability insurance for board members), workers compensation, and professional services 5) Consideration of one Councilmember and the City Manager, or his designate, serving on the Board of Directors 6) Recognition of Sister Cities relationships and the City's commitment to the program through visual representation at the new Visitor Center site. 7) The new entity would continue to work closely with the Palm Desert Visitor Information Center and other appropriate departments of the City of Palm Desert 8) The new entity would serve as the chief liaison and primary source of contact n between Palm Desert and its Sister Cities communities U Page 4-92 Discussion: • The Palm Desert Sister Cities Committee (PDSCC) has had an opportunity to review and consider various documents including the White Paper presented by City Manager, Carlos Ortega, regarding Sister Cities becoming a non-profit corporation In considering this concept, the Committee has also received input from not only the City Manager, but also, Mayor Buford Crites, Assistant City Manager, Sheila Gilligan, and Steve Quintanilla, a local attorney experienced in establishing non-profit corporations. The guiding pnnciple in the examination of the Committee's status is its desire to maintain a close working relationship with the City of Palm Desert The Committee believes that City Council recognizes the merit of international goodwill and further, that PDSCC represents one vehicle to advance this objective to the benefit of the citizens of Palm Desert through global understanding and cooperation The Committee also realizes the support of its City Council is integral to its overall success PDSCC recognizes the advantages of assuming non-profit status and unanimously approved this direction at its meeting of April 21, 2005 The Committee specifically supports the following benefits that come with non-profit status: • Greater community participation • Greater opportunity for fund-raising • Greater autonomy • Other benefits associated with non-profit status (i e. reduced mailing rates,etc) • City assistance with transition to non-profit status Submitted by Department Head. Donna Gomez Sheila Gilligan Visitor Center Manager Assistant City Manager/Community Services Approval Carlos Ortteg Paul Gibson City Manager Director of Finance /dig • Page 4-93 n C C' • White Paper 2005-2006 Budget Process Department Community Services WHITE PAPER BUDGET PROCESS 2005-2006 SUBMITTED BY: Sheila R. Gilligan, Assistant City Manager DEPARTMENT: Community Services THIS IS A REQUEST FOR: Consideration of the Establishment of a Commercial Police Department • Substation at the Old Visitor Information Center Facility DATE: MARCH 9, 2005 I. Request is for consideration of the establishment of a commercial Police Department substation at the old Visitor Information Center facility. II. Background Information: The Public Safety Commission was asked to review a proposal from Westfield Shoppingtown USA for the establishment of a police substation at the mall. The previous substation closed its doors when the mall began its renovation and remodel. Because of Westfield's commitment to its homeland security program, representatives emphasized the need for the return of this activity. The Public Safety Commission reviewed the request and recommended approval and implementation of this new substation, which opened its doors prior to the Thanksgiving holiday. At the same time the Public Safety Commission considered this request, it also discussed what would happen to the original Visitor Information Center facility. The Page 4 94 White Paper for FY 2005/06 Re: Police Department Substation at Westfield Shoppingtown Dated March 9, 2005 Police Department reported that it was a perfect location for a substation, as it is centrally located in the City's commercial district. The building is also turnkey for the Police Department. If established as a substation,the need for one at the Westfield center would be eliminated. The recommendation forwarded to the City Council at its meeting of September 23,2004,was to"consider the existing Visitor Information Center location for a future commercial substation for the Police Department once it is vacated." I have attached a copy of the Minutes of the City Council meeting,the related staff report, and the Minutes of the September 8, 2004, Public Safety Commission meeting. III. Justification: The Police Department feels this facility is turnkey and could absorb several different activities, including community service, business district coverage, bicycle on patrol program, retail crime prevention program, etc. If the Police Department's main facility is moved to the City's North Sphere, the location of this substation in our commercial district will become even more important. IV. Departmental Impact0 The City currently owns the Visitor Information Center facility. The staffing of the proposed substation is already included in the Police Department budget, as deputies would be relocated to this location. V. Fiscal Impact Impact would be the same as we are currently seeing for utilities, phones, maintenance, etc. 0 Page4-95 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 23, 2004 • K REQUEST FOR APPROVAL of Reassigning Officer from the Palm Springs Narcotics Task Force (PSNTF) to the Palm Desert Station Rec: By Minute Motion, concur with the recommendation of the Public Safety Commission to reassign the Dedicated Sheriff=s Service Officer from the Palm Springs Narcotics Task Force (PSNTF) to the Palm Desert Station. L REQUEST FOR ACCEPTANCE of Local Law Enforcement Block Grant (LLEBG)Award and Approval of Matching Funds . Rec: By Minute Motion, concur with the Public Safety Commission's recommendation to accept the LLEBG Award ($11,535)and approve the matching funds expenditure($1,282)in Police Contingency Funds for a total LLEBG Grant eligible award amount of approximately $12,817 M CONSIDERATION of Recommendation from the Public Safety Commission Regarding a Police Substation at Westfield Shoppingtown Palm Desert • Rec By Minute Motion, concur with the recommendation of the Public Safety Commission to 1)Authorize the Police Department and staff to finalize negotiations on a Police Substation location and move- in by November 2004 at Westfield Shoppingtown Palm Desert, 2) consider the existing Visitor Information Center location for a future commercial substation for the Police Department once it is vacated. N. INFORMATIONAL ITEMS 1 Progress Report on Retail Center Vacancies Mayor Spiegel removed Item F from the Agenda for separate discussion under Section XI, Consent Items Held Over. Mayor Pro Tem Cntes also removed Item N-1 for separate discussion Upon motion by Crites,second by Kelly,the remainder of the Consent Calendar was approved as presented by a 5-0 vote XI. CONSENT ITEMS HELD OVER F REQUEST FOR DECLARATION of Surplus Property and Authorization for Disposal -- Various Items of Computer Hardware • Mayor Spiegel suggested that from this point on, surplus computer equipment should first be offered to Palm Desert schools and then to schools Page4 -96 l - �'•, CITY OF PALM DESERT ' • �t ; COMMUNITY SERVICES/ASSISTANT CITY MANA GER AGER I, •� STAFF REPORT "r .,'�`', REQUEST: Recommendation from Public Safety Commission Relative to a Police Substation at Westfield Shoppingtown Palm Desert DATE* September 23, 2004 CONTENTS• Minutes from September 8, 2004, Public Safety Commission Meeting SUBMITTED BY. Sheila R. Gilligan, Assistant City Manager for Community Services Recommendation: 1. By Minute Motion, concur with the recommendation of the Public Safety Commission and authorize the Police Department and staff to finalize negotiations on move-in by November, 2004; and, 2 By Minute Motion, concur with the recommendation of the Public Safety Commission that the existing Visitor Information Center be considered for a future commercial substation for the Police Department once it is vacated. Executive Summary: Approval of the Westfield Shoppingtown Palm Desert substation would provide additional security for the Mall as well as visibility for the Palm Desert Police Department. This facility is being created on a temporary basis, and is in response to a request from Westfield Once vacated, the central location of the existing Visitor Information Center at Highway 111 and Monterey is felt to be an ideal location for a future permanent substation for the commercial district Discussion: The Police Department moved out of Westfield when renovation and remodeling of that facility began. With that departure, the City opened the police substation in the north sphere on Washington Street to serve a portion of the community which was removed from the actual downtown Palm Desert main Police station. 0 Page 4-97 ( • Recommendation from Public Safety Commission Relative to a Police Substation at Westfield Shoppingtown Palm Desert September 23, 2004 Page Two Westfield is nearing completion and because of its corporate program for homeland security, is most anxious to have the presence of our Police Department. Initial discussions provided for a $1/month space which had little visibility and/or access to the Mall. Lt Thetford has worked with representatives of Westfield over the last two months in coming up with a better location which has resulted in the temporary use of the old Swenson's restaurant building. Tenant improvements for the facility initially offered would have been in excess of$100,000, funding for which was the responsibility of the City. The restaurant facility requires minimal improvement, and funding can be provided through the Police Contingency Fund Consistent with previous years, the Police Department will implement the extra holiday security program in advance of the Thanksgiving holiday This new substation would provide an opportunity to house Community Services Officers and additional deputies involved in the program from which it can operate. Once the holiday season is over, it will continue to operate until such time as a decision is made on the old Visitor Information Center • At its meeting of September 8, 2004, the Public Safety Commission voted unanimously to support both recommendations Lt. Thetford and I will be available at the meeting to answer an4y questions the Council may have. b tt- .':y. // i .1t /a SHEILA R. G L AN Assistant City Manag= fo Community Services Approval. •, . CARLO L.�O GA Ott,o (Y N City Manager AUL GIBBON Finance Director • 0 layaltWaren Runw.,i MUVbb Sipstattr,,.stbytapt Page 4-98 1 PUBLIC SAFETY CON .SSION ( .y ®A r SEPTEMBER 8, 2004 deputies gained a great deal of knowledge on crisis intervention 0 and identifying trauma in children which can be applied to situations. Lincoln Elementary School recently received a grant for buildings to be used for a counseling program, and something may be worked out with them. Westminster has a public service program that identifies school children with a high potential for trauma that has been effective. Schools will be used as resource, and spot counseling can be conducted. There was discussion about the valley-wide program starting in Cathedral City. Lt. Thetford mentioned that this is a different type of program (focusing on shut-ins) with many facets. The counselors who worked with the PACT program are still in the valley and work for DPSS, Child Protective Services, or Social Services. The Department has a good working-relationship with these agencies and they will be a valuable resource. There was discussion about the T.I.P. Program operated through CVAG This is an adult program providing support in times of disaster such as earthquakes, crimes, fire. Those involved are not trained professionals as were PACT personnel. Cy Motion to remove from agenda carried 3-0. D. Consideration of Palm Desert Target Team Monthly Statistics for July, 2004 Rec. By Minute Motion, receive and file Motion by Commissioner Lobel, seconded by Commissioner Butzbach, to receive and file report Motion caned 3-0. E. Request from Westfield Shoppingtown Palm Desert to provide a staffed substation at the Mall. Rec: Oral report and recommendation to be provided by Lt. Thetford. Lt. Thetford reported that he attended a meeting with Mayor Spiegel, Sheila Gilligan, and Norine Bowen of Westfield Westfield would like police presence back at the Mall, and offered a 1564 sq im, ft undeveloped space. The cost to renovate would have been approximately$100,000. An alternative was suggested and &tft mk\Xueo wuwwub6c safety Coma=2oKiSepaaibn Was v$ PagL 4-99 PUBLIC SAFETY COW ;SSION ^ +AF SEPTEMBER 8, 2004 • the Mall offered space in the old Swenson's restaurant. The goal is to get in before Thanksgiving and before the start of the Christmas program. This location could serve as the command post for the bicycle posse, the search and rescue volunteers, and CSO's. With minimal work, the former restaurant space can be utilized for a $1.00fyear lease. A question was raised as to whether there was a contingency fund to assist in modifications of the proposed substation site. Lt. Thetford said yes, and a request will be made to the Mall to have their construction crews do some of the work. There was discussion about the opportunity to open a turn-key substation at the Visitor Information Center once it relocates to the Entrada del Paseo location. There was consensus that once this facility becomes available, it would be in the best interest to close the substation at the Mall and relocate to the Visitor Information Center Motion to recommend to the City Council that it support a • staffed substation at the Mall and further recommend that it consider relocating the substation to the Visitor information Center once it has relocated to the new facility made by Commissioner Lobel, seconded by Commissioner Butzbach. Motion carried 3-0. F. "Adopt A School" Program. Rec. By Minute Motion, receive and file. Motion to receive and file the "Adopt A School"Program made by Commissioner Butzbach, seconded by Commissioner Leash. Motion carried 3-0. G. School Safety Program - September 7-17, 2004 Rec. By Minute Motion, receive and file. Motion by Commissioner Lebec to receive and file, seconded by Commissioner Butzbach. Motion carried 3-0. • GCma+w,,w.mw�Sal*ccemi,.c,mw.sg, Malta wa Pagc4— 100 CITY OF PALM DESERT t � DEVELOPMENT SERVICES 4 t INTEROFFICE MEMORANDUM To: Carlos L. Ortega, City Manager From: Homer Croy, Assistant City Manager for Development Services Date: May 4, 2005 Subject: White Paper Request— Civic Center Security Upgrades ISSUE: The Civic Center Buildings have been subject to recent vandalism and security breaches. Upgrades to the security system are necessary to protect our resources, employees and visitors. • BACKGROUND: Security at the Civic Center has been an issue of much discussion over the last several months. A recent burglary and several vandalism cases have cost the City approximately $14,000 in damage and property losses. With the growing activity at the Civic Center both during and after hours, it is important that the City look at ways to improve its security measures in order to protect its resources, employees and visitors. The City's existing access and security alarm systems are functional, but have become outdated. Over the years we have also had numerous issues with the wiring, false alarms and general alarm failures. By upgrading our security system and we will be able to provide a more efficient system with the capability consolidate all of our secunty components such as our burglary alarm, fire alarm, door access and potential security cameras. An upgrade to the system will also assist in deterring additional vandalism incidents and it will protect the City against claims of negligence in the event an adverse incident does occur. ANALYSIS: To address our security needs, staff has researched vanous simple and sophisticated equipment to assist in securing the safety of personnel and property. While it is impossible to completely deter those who are determined to perform theft, vandalism or • violence, many cities all over Southern California are currently stepping up their security measures. Page 5-1 White Paper— Civic Center Security Page 2 of 3 May 4, 2005 Below are three security upgrades that our Risk Manager recommends to improve security at the Civic Center. 1. Install a security card entry system for the Civic Center buildings. The City's current building access system consists of a numenc keypad located at each building entrance. A separate burglary alarm system exists, which requires de-activation after entry. With the use of a security card system, these two components can be consolidated into a single computerized system that would control both access and the alarm system with the swipe of a card. Card entry systems come in various forms including the ability to install a proximity card reader, which would allow access simply by displaying a security card within inches of the door. In addition, the proximity card system can be integrated into an employee identification card, nametag or keychain card. Other advantages to the card entry system are the ease to add and delete employee access from a single computer and the ability to assign different levels of access to buildings depending on the time, day or employee positions. Cost: The estimated cost to provide proximity card readers at each of main entrances to the Civic Center buildings is $45,000. This would include initial programming and training of personnel and all necessary locking hardware for the existing doors. 2. Install surveillance cameras to monitor our building entrances, lobbies, and strategic exterior locations. The installation of surveillance cameras can be an added deterrent and safety measure for the Civic Center facility. Cameras can be installed to monitor entrances, lobbies, and strategic penmeter locations that would allow the City to have a record of any incident that occurs, both during and after hours. These cameras can be connected to a closed circuit recording system and would require minimal employee monitoring. Cameras have been proven to be an effective deterrent and a tool to assist law enforcement patrolling and in solving crimes. Cost: The estimated cost to install ten surveillance cameras in strategic interior and exterior locations is $15,000. c'Devsmnc,sMns„areretWad FneVV2005wreiepeperMnryndt,nNdmPage 5-2 White Paper— Civic Center Security Page 3 of 3 May 4, 2005 3. Install an Emergency Alert System (Panic Button) in reception areas. In the case of an emergency or hostile situation, our reception areas do not have a discrete way to notify the Sheriffs Department of an emergency. The emergency alert buttons can be connected to our existing security system and would notify our alarm company and the Sheriff's Department to respond directly to the incident location. With proper training, these emergency response buttons can assist in emergency situations requiring immediate police response. Cost: The estimated cost to install emergency alert systems in our lobby areas is $5,000. All three of the above security measures can be integrated into our existing computer system and can be managed through software. The implementation of these security measures will assist in providing a responsible effort in protecting our personnel, property and visitors. RECOMMENDATION: • Staff recommends that the City budget $65,000 to upgrade the Civic Center security measures as outlined above. Submitted by: Review: • by: artin Alvarez •`girt.Co w Senior Management Analyst ACM for Devel , • - ent Services ma cc: Paul Gibson, Director of Finance/City Treasurer 10 owws.Nm.utrm,vwnuw crd Faaw06 wn'epassurywn..cvnry doe Page 5-3 CITY OF PALM DESERT Ors it '!/ DEVELOPMENT SERVICES • ` k ea' ` INTEROFFICE MEMORANDUM t1%C1 To: Carlos L. Ortega, City Manager From• Homer Croy, Assistant City Manager for Development Services Date. May 25, 2005 Subject. White Paper Request-City/College of the Desert Pool Site ISSUE The City of Palm Desert lacks a public swimming pool facility to provide aquatic programs for residents and local swim clubs. The City Council requested staff to investigate the feasibility of locating a genenc community pool site within the City and report back on their findings. BACKGROUND Over the last two years, City staff has worked with the College of the Desert (COD) to develop an agreement that would allow for mutual use of the COD pool An agreement was drafted that would allow for the Palm Desert Redevelopment Agency to fund $500,000 to rehabilitate the existing pool in exchange for use of the pool dunng off peak periods such as evenings, weekends, and summers The swimming programs would be administered through the Coachella Valley Recreation and Parks Distnct (CVRPD), and all users would share the cost of maintenance and utilities. After public approval of a COD bond measure (Measure B), COD indicated that their pool site would have to be shut down due to the repair of major infrastructure located below the COD swimming pool COD is currently in the process of upgrading this infrastructure and anticipates that the pool will be shut down for the next two years. Recent discussions with COD representatives lead to a possible option of utilizing an alternate site within the campus for a joint use swimming pool facility The City Council subsequently directed the City Manager to investigate the feasibility of developing a generic community pool complex within the City. A new facility would meet the needs of the City, CVRPD, COD, and local swim clubs. COD has indicated that they are willing to provide the land for such a pool facility, but their bond measure prohibits the use of bond money to build a pool at a new location. Staffs analysis of this issue is provided within the body of this report and will be deliberated by the City Council at there June 7, 2005, budget meeting. Page 5-4 White Paper- City/College of the Desert Pool Site Page 2 of 3 May 25, 2005 • ANALYSIS Developing a new swimming pool facility is an endeavor that has significant long-term cost implications that should be assessed carefully before decisions are made Staff recommends that the City continue to pursue the option of partnering with COD to develop a new pool facility on the COD campus The location of the proposed site is the southwest corner of San Pablo and Parkview Avenue (please see attached map). Staff believes this site is suitable and ments further discussion with COD representatives The site's proximity to the Civic Center parking, YMCA and CVRPD buildings is a benefit and lends greater public accessibility. If the City Council wishes to pursue this site, Staff recommends that the City be designated as the lead agency Such a measure would ensure an expeditious bidding and construction process Construction Cost: Staff reviewed two construction cost estimates prepared by CVRPD and COD. The estimates were based on a basic pool design with the following components • Two swimming pools 1) One general recreational pool for swimming lessons, free play, and group outings; • 2) One pool for competition swimming, general exercise and water polo • Youth and adult locker rooms and restroom facilities • Shade structures. • On-site improvements such as grading, utilities, fencing, parking, and landscaping. • Design, permits, inspections, construction management and contingency The estimated design and construction cost for this type of facility is $6,000,000 Operation/Annual Maintenance Costs: COD would continue to own the land, which will be provided to the City, via a long term and cost effective lease agreement The City and/or its designee would in turn operate and maintain the pool facility COD would use the pool during the mornings and early afternoons for classes, and the City would have access to the pool during evenings, weekends and the summer months. The City's designee could also administer all City aquatic programs and manage the facility's scheduling An agreement would need to be developed between the pnncipal parties to share maintenance and utilities costs Please note that Implementing user fees may also offset such costs Liability: The liability associated with swimming pools is a notable risk to the City The City • should take steps to transfer such accountability to its designated operator of this facility. G 1GtyMgrlSlephen Aryan\Wore Data lProposed Pool White Paper doc Page 5-5 White Paper- City/College of the Desert Pool Site Page 3 of 3 May 25, 2005 Progress to Date: Staff has meet with representatives from COD and they have agreed, in concept, to the following' • COD is willing to lease approximately a 2 5-acre site to the City of Palm Desert for the construction of an aquatic facility for $1 dollar per year. The terms of the proposed lease have not been finalized • The City will act as the lead agency with respect to the design and construction of the swimming pool • The City and/or its designee would operate and maintain the pool The implementation of user fees would assist in funding the facility's ongoing operation and maintenance The City has contracted with Aquatic Design Group (ADG) from Carlsbad (CA) to meet with user groups such as CVRPD, YMCA, Palm Desert Aquatics and interested community members This measure will assist staff in developing an encompassing facility and programs that address the entire community's needs With the input they receive, ADG will be prepanng conceptual designs that can be utilized on any site within the City. Once the conceptual design is complete, Staff can better assess the facility's _ construction and maintenance costs In the interim, Staff and ADG will visit various existing public pool sites with similar design characteristics Once all the relevant information is gathered and composed, this matter will return to the City Council for further discussion and/or action. Submitted by Reviewed by 4. artin Alvarez Homer Croy Senior Management Analyst ACM for Development Services cr—firL—_ ,i _ _______ Stephen Aryan )) Assistant to the City Manager Attachment Aenal Site Map cc. Paul Gibson, Director of Finance/City Treasurer G\GtyMgr Stephen AryanlWoro Data\Proposed Pod White Paper dot Page 5-6 /W m r ; rl • i• /y1NP,7n1 WAY . } s. if . , L. . 'r' it io 1 �, • 1' ; s 'r P C t- • ,4 ) • El • . { R a ,. \\ •\ ,\•.; • •,\\, . \ aaa J, l)) [1 • • l 1 • • f y \ ... r ..• SAN pal BLO ' — Qom_ .4 •-G _ _ 10. f -w7 3r. t .r J > ,C ; .4 ...; 1.:••,41„:,..c, ::111•:14 • T "4" n t,' r M - a t • x o C (.' t rta o r 1 Page 5-7 • '* CITY OF PALM DESERT �ht l�l *vS ( ; INTEROFFICE MEMORANDUM To Paul Gibson, Director of Finance/City Treasurer From Doug Van Gelder, Information Systems Manager Date. May 18, 2005 To keep pace with emerging trends in technology, provide citizens and businesses with increased access to city services, and employees with timely and convenient access to information, we are proposing that the City of Palm Desert institute two new internal groups to assist in overseeing and guiding the introduction of new technologies into the city and in utilizing existing systems more efficiently. • Executive I.T. Steering Committee Members: Assistant to City Manager for Development Services Assistant to City Manager for RDA, Housing and Economic Development Assistant to City Manager for Community Services Director of Finance/City Treasurer Assistant to the City Manager Information Systems Manager (2) City Council Members as advisors Meetings: To be held every other month or as needed Purpose: Provide strategic leadership and vision for the citywide use of I T Guide, evaluate, and refine the implementation of the I T strategic plan Evaluate new I T project proposals as they relate to the City strategic plan Continually prioritize I.T project implementation Develop citywide strategy and policies • Assist in developing annual I T budget and approve software and hardware purchases. Page 6-1 User Group I.T. Committee Members: Representative from Building and Safety Community Services Finance Information Systems Planning Public Works RDA Meetings: To be held every other month or as needed Purpose: Forum for discussing or proposing new I.T solutions Preliminary review and discussion of I.T. solutions to be submitted to Executive I T committee. Present new I T requests to Executive Committee for consideration, review, and/or approval. Communicate I T projects, status, and achievements back to their departments Recommend training programs for staff on new and existing technology. A copy of the projects memo dated March 11, 2005 is attached Page 6-2 • PALM DESERT INFORMATION SYSTEMS MEMORANDUM TO: CARLOS L ORTEGA, CITY MANAGER FROM: DOUG VAN GELDER, INFORMATION SYSTEMS MANAGER DATE: MARCH 11, 2005 SUBJECT: PROJECT STATUS REPORTS FOR FY 2005-2006 Imaging Projects Imaging projects are progressing in three areas. 1. Archiving of documents for long term storage 2 Creating agendas electronically using imaging 3 Web enabling the imaging software • A Archiving of documents for long term storage Departments currently using imaging for storage of records are • Building and Safety • Code Enforcement • Finance • Public Works City Clerk is just starting to have records scanned for importing into the imaging system The storage of records is an on going process As records are created they will eventually be scanned (either in house or sent out for scanning) and then imported into the imaging system B Creating agendas electronically using imaging We are in the testing phase of using electronically created agendas for city council and RDA meetings Tablet computers have been purchased and are loaded with an electronic version of the agenda Council members and staff are using them on a trial basis When we are able to evaluate the response from these trails, we will be able to make any necessary corrections and move forward with distributing equipment to • council and staff to replace the paper copies currently used. Currently all scanning is performed by City Clerk with assistance from I.S The next phase is to begin working with City departments to scan their own documents for submitting to the City Clerk The Page 6-3 Project Status Report March 11, 2005 Page 2 of 3 imaging software also has a work flow module. This will be used to move agenda items between staff for approval Items submitted for approval can be passed electronically between staff and once approved, go directly to City Clerk for including in the agenda. C Web enablinq the imaging software We are in the process of purchasing the web front end to the imaging software. This will enable us to put our documents on the city e-gov web site. The Public Works department has requested that they be the first to use this software They have many requests for engineering drawings By allowing the public to access the drawings across the Internet, it should reduce the amount of time required by Public Works staff to make copies of requested drawings and provide a better service to the public. HTE Naviline Software The Naviline version of HTE's software was installed at the end of January. Most problems encountered after the update have been related to changes in how the software works as opposed to software bugs Most issues have been minor and we are continuing to work on these The reason for switching to the Naviline version is that it provides both the traditional "green" screen environment that we have always used but also the ability to use the new web browser version. The browser version provides a graphical presentation of the data that is more windows like City users of the software can now choose which (or both) version they want to use. We need to promote the browser version to the users as an alternative that offers advantages over the "green" screen Land File Updating We are almost ready to have HTE write a new land update program using Riverside County Assessor data as the source The most difficult problem of maintaining the data is keeping accurate property owner information This program will take a monthly update file received from the county and update our property owner records. This file is used for business licenses, building permits and code enforcement cases and accurate information is very important. I.T. Governance I S is just working with the ACMs, director of Finance and the assistant to the City Manager on developing ways to improve management of technology and manage how new technology is introduced into the City. A new Information Technology Strategic Plan (using an outside vendor) will be developed that will assist and guide the direction G wrosys Suzan,CicclnnitWord FdeslProjecr Status Report FY 2005-2006 Rage 6-4 • Project Status Report March 11, 2005 Page 3 of 3 the City will go in the future. This plan should help focus staff on technology goals, direction, scheduling (sequencing) and fit of technology into our environment Click2Gov Click2Gov is HTE's web front used to access data in software the City uses We have the building permit and business license version of this software. We have not gone live with it because of security concerns and the ability to configure confidential information from being displayed on the web These issues have been resolved and I S is now moving ahead with installing the newest version of the software and making it available on the City's E-Gov web site. The server should be ready by the end of April Work to make it available from the web site will be done by Sitewire. It should not require a lot of work to integrate the Click2Gov into the existing site ACOM Software Software was purchased from ACOM Solutions that allows us to change our pre-printed • forms into electronic templates that are applied to spool files (print files) Payroll, accounts payable, W2, and 1099 forms have been converted to use electronic form templates Purchasing forms, business licenses, and other city forms will eventually be converted to use this software We are able to make changes as required and not worry about having stock that needs to be used or disposed of • G VnfoSys1Suaanne C,cchmTWad FIIesUDro/ect Status Report FY 2005-2006 da age 6-5 ,;` ��l Ili PALM DESERT REDEVELOPMENT AGENCY M�.�•!II Mk; MEMORANDUM n TO: CARLOS L. ORTEGA, CITY MANAGER FROM: RUTH ANN MOORE, BUSINESS SUPPORT MANAGER DATE. MARCH 4, 2004 SUBJECT: WHITE PAPER — SHOPPER HOPPER CONTENTS: PROJECT SCOPING COSTS FOR RETROFITTING OF VEHICLES AND YEARLY OPERATING COSTS PROJECT SCOPING COSTS FOR ADDITIONAL VEHICLE Recommendation: Staff recommends the following: 111/ 1. Approve a retrofitting of both Shopper Hoppers to add a second compressed natural gas tank to each vehicle at a total cost of$25,000; 2. Approve extending the Red Route for the entire year at an additional cost of $50,000; 3. Appropriate$75,000 from the General Fund to cover the above expenditures; 4. Staff recommends postponing a decision to purchase a third Shopper Hopper vehicle until development in the north sphere would warrant a third route. Discussion: Additional Compressed Natural Gas Tanks Currently, the Shopper Hopper operates an east/west "Blue Route" which runs five times per day, and a north/south "Red Route" that runs four times per day. The reason for the discrepancy is that the Red Route is so long that the tanks must be refueled. This takes the Shopper Hopper off the Red Route for approximately 45 minutes If additional tanks were added to the vehicles at a cost of$12,000 each, the shuttles would be able to run an additional 40 miles. The Red Route would be able to run five loops per day and add • service to the 1,000-unit Marriott Shadow Ridge timeshare project, allowing for additional customers to be brought to the shopping districts. The Blue Route could also be extended in the future should that become necessary Page 7-1 • EXHIBIT A Additional Costs for Operating the Red Route Year Long VEHICLE OPERATION Hourly Wage x Hours Per Day x Additional Days of Operation $39.15 x 8.5 x 123 Additional Days = $ 40,950 MAINTENANCE Cost Per Mile x Total Daily Mileage x Additional Days of Operation 33 cents x 93.6 miles x 89 Additional Weekdays = $ 2,750 .33 cents x 101.9 miles x 34 Additional Weekend Days = $ 1,150 FUEL Total Route Miles / Miles Per Gallon x Cost Per Gallon • 8,236.8 miles of Weekdays/ 7 mpg x $1 19 = $ 1,400 3,464.6 miles of Weekend Days / 7 mpg x $1.19 = $ 600 TOTAL COSTS TO EXTEND THE RED ROUTE YEAR ROUND $ 46,850 • Page 7-3 • Staff has consulted with Homer Croy, ACM for Development Services, into ADA requirements to provide a lift for handicapped accessibility. Since there are lifts on the other two carts and the operators are in radio contact with each other, Mr. Croy believes we can adequately serve any requirements for a lift by a person with disabilities. Additionally, according to the manufacturer, a lift may have to be eliminated on the third cart should the system use fuel cell powering due to fuel storage needs. Since the current garage, built last year for the program, can only accommodate three vehicles, there would be no additional construction costs for storage. Extending Service The El Paseo Courtesy Cart program has been warmly received by both the public and the merchants on El Paseo. Currently, the program operates yearly, five days per week from Wednesday through Sunday and holidays. Staff is recommending increasing the operation to seven days per week and run starting Labor Day Weekend each year through the Fourth of July. Due to the extreme heat in the summer, the carts have difficultly maintaining a charge in order to operate a full day. It was found that the carts lose their charge by approximately 3 00 p.m. This break in operation during July and August would still provide service for the greatest number of riders and allow for preventative maintenance to the vehicles during the hottest time of the year. . The addition of one cart would permit several stops per day to the Visitor's Center as required in Resolution No. 474. Current operating costs and proposed costs are as follows: • Existing Operating Costs $ 84,000 Operating two carts, yearly, five days per week, plus holidays • Proposed New Schedule with Two Carts $ 91,000 Operating the existing two carts, Labor Day weekend through Fourth of July, seven days per week, plus holidays • Proposed New Schedule with Three Carts $137,000 Operating three carts, Labor Day weekend through Fourth of July, seven days per week, plus holidays Schedules also include a sum for operating additional evening hours for special events such as the monthly Art on El Paseo. • Page 7-5 CITY OF PALM DESERT • PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2005-2006 NEW PROJECTS YEAR 1 OF 5 FUNDING PROPOSED PROJECT LIST SOURCES FUNDING TRAFFIC SIGNALS- None STREET 8 BRIDGE PROJECTS' *Portola Interchange®1-10 ROW Design Measure A Fund 213 1,789,000 'Cook Street from Fred Waring to Frank Sinatra Measure A Fund 213 1,000,000 **See Note 'Fred Waring C4 Monterey Ave NB Right-Turn Pocket Measure A Fund 213 500,000 `Monterey Ave/Freeway Loop Measure A Fund 213 2,000,000 'Hwy 111 Q Desert Crossing/Toy"R"Us Measure A Fund 213 500,000 'Portola Ave Q4 Whitewater Bridge Year 2010 Fund 400 4,000,000 **See Note *Major street landscaping Year 2010 Fund 400 1,450,000 •Major street sidewalk program Year 2010 Fund 400 770,000 •Fred Waring Drive Widening-California to Washington Street Year 2010 Fund 400 2,010,000 'Calle De Los Campesinos Year 2010 Fund 400 125,000 'Portola Ave&Whitewater Bridge RDA PJ#1 FD 850 4,000,000 'Neighborhood Undergrounding RDA PJ#1 FD 850 2,000,000 DRAINAGE •Nuisance water inlet/drywell program Drainage Fund 420 300,000 PARKS&RECREATION• • 'Legends Field Colums Park Fund 233 7,500 'Trail Signage Park Fund 233 50,000 'City Park Improvements Park Fund 233 150,000 HOUSING. 'Home Impr Prg Comp 1 to 6 Housing Fund 870 300,000 'Acq/Rehab/Resale-HIP Housing Fund 870 500,000 'Desert Rose Project Housing Fund 870 250,000 'Property Acquisition Housing Fund 870 1,000,000 'Multi-Family Improvement Housing Fund 870 100,000 'Rental Assistance Housing Fund 870 110,000 '20 Acre Development Housing Fund 870 9,000,000 '20 Acre Site Development Housing Fund 870 100,000 'Mortgage Assistance Housing Fund 870 50,000 'Home Buyer Assistance Housing Fund 870 300,000 'New Acquisition Rehabilitation Housing Fund 870 1,500,000 'New Acquisition Rehabilitation Housing Fund 870 2,500,000 'Laguna Palms Rehabilitation Housing Fund 870 2,000,000 'Self Help Housing Housing Fund 870 100,000 HOUSING AUTHORITY. 'One Quail Place Carports/Signage Housing Authority Fund 871 500,000 • Page 8-1 • ��. CITY OF PALM DESERT 4 'l/.,r PUBLIC WORKS DEPARTMENT 'isti� '� ", ` INTEROFFICE MEMORANDUM To: Carlos Ortega, City Manager From: Michael Errante, P.E., Director of Public Worl� Date: May 10, 2005 Subject: INTERCHANGE AT PORTOLA AND I-10 - PROJECT STATUS In order to meet the near and long-term needs of motorists in Palm Desert, the interchange of Portola Avenue and Interstate 10 is an absolute necessity. The level of service at Monterey Avenue is currently failing, and Cook Street is projected to fail in the near future. The construction of the Portola Avenue interchange will alleviate some of the traffic concerns in the North Sphere, but there are some hurdles to overcome before • the interchange can be built. The first and most daunting task is to determine where the funding for the project will come from. The preliminary estimate places the cost at approximately$54.6 Million. If the budget is approved as it stands now, the City will have about $2.5 Million devoted to the project on July 1, 2005. CVAG has in the past contributed funding toward the construction of the other three interchanges in Palm Desert. The possibility of federal grant funds is also increased when a project has already been designed and gone through all the necessary permitting processes. The City is already scheduled to receive STPL federal funding in the amount of$1 275 Million in FY 06/07. Another issue, which is tied closely to funding, is the acquisition of Right-of-Way. The land North of the freeway required for the construction of the interchange is within an unincorporated area of Riverside County. The owner of the land has an approved map, which means that he is authorized to build on the land at any time. The owner knows of the City's intention to build an interchange on the land. The only way to acquire the land prior to environmental documents being completed is if the owner puts the land up for sale in the open market and the City purchases the land with no hint of collusion. The land currently has a sign advertising it for sale. It is important to purchase this land as soon as possible. The cost is currently high, but if the owner decides to build on the land in the near future, the price to the City will • increase exponentially. The estimate for the cost of the land is $10 million because the parcel is 20 acres. The City would only require a portion of this property for the realignment of Vamer Road and the extension of Portola Avenue across the southwest portion of the lot. Public Works and Finance staff have discussed options for financing the purchase of the land. Page 8-3 PROJECT SCOPING FORM PROJECT NAME: Portola Interchange(4 110-ROW/Design DEPARTMENT: Public Works •; . ' t►i . lll REVISION TO PREVIOUS SCOPE? YES X NO \ ,4/..��` ': ? PROJECT TYPE.- CONSTRUCTION n EQUIPMENT PURCHASE 4.;..; X PROFESSIONAL SERVICES x; OTHER (SPECIFY) SCOPE OF WORK r Y•F ";;a The purpose of this project is to construct an interchange at Interstate 10 and Portola Avenue. The projected traffic volumes indicate that the Monterey Avenue and Cook Street interchanges will exceed acceptable traffic capacity levels in the near future. The w,- plans are required to go through the Caitrans review process and environmental standard must be met and maintained. This interchange will improve traffic circulation in j the North Sphere. afJ'.- (M r ESTIMATED COSTS: R.O.W /LAND ACQUISITION $10,000,000 tn CONSTRUCTION $32,000,000 „C:I_ PROFESSIONAL SERVICES $3,200,000 S3.LF. ft,,,. FURNISHINGS & EQUIPMENT v ADMINISTRATION $4,800,000 0 u CONTINGENCY 10 % $4,600,000 1- 4::` TOTAL $54,600,000 IF PREVAILING WAGE? X YES NO t : CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS Negligible 1':;• INCREASE/ DECREASE IN STAFF No Change FUNDING SOURCES GENERAL FUND (FY / ) REDEVELOPMENT AGENCY 33433 Report? _ YES _ NO • GRANT (IDENTIFY SOURCE) * OTHER (IDENTIFY) $1,769,000 Fund 213 Measure "A" * City of Palm Desert is scheduled to receive $1 275 Million in STPL funding in FY 2006/2007. Page 8-5 PROJECT SCOPING FORM • PROJECT NAME: Portola Interchange @ 110-ROW/Design ."'•••.• DEPARTMENT: Public Works l . 44 lib 1.1 /0 REVISION TO PREVIOUS SCOPE, YES X NO : , � ; -- I if ..,:. / 4,! r PROJECT TYPE CONSTRUCTION EQUIPMENT PURCHASE X PROFESSIONAL SERVICES IOTHER (SPECIFY) I SCOPE OF WORK The purpose of this project is to construct an interchange at Interstate 10 and Portola tifAvenue The projected traffic volumes indicate that the Monterey Avenue and Cook xf. Street interchanges will exceed acceptable traffic capacity levels in the near future. The plans are required to go through the Caltrans review process and environmental standard must be met and maintained This interchange will improve traffic circulation in » the North Sphere. kjl 1`. ' ESTIMATED COSTS: ROW./ LAND ACQUISITION $10,000,000 f • '`'" ' CONSTRUCTION $32,000,000 1 .i. PROFESSIONAL SERVICES $3,200,000 < FURNISHINGS & EQUIPMENT 5" ADMINISTRATION $4,800,000 i*•.�-' ' CONTINGENCY 10 % $4,600,000 TOTAL $54,600,000 (. ' PREVAILING WAGE? X YES NO • ii, CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS Negligible ( ' INCREASE/ DECREASE IN STAFF No Change FUNDING SOURCES. GENERAL FUND (FY / ) REDEVELOPMENT AGENCY 33433 Report? YES NO • GRANT (IDENTIFY SOURCE) • OTHER (IDENTIFY) $1,769,000 Fund 213 Measure "A" ' City of Palm Desert is scheduled to receive $1 275 Million in STPL funding in FY 2006/2007. Page 8-7 PROJECT SCOPING FORM • PROJECT NAME: Cook Street from F.W. to Frank Sinatra DEPARTMENT: Public Works 44 io REVISION TO PREVIOUS SCOPE? YES X NO : .. ... '; .........: *- PROJECT TYPE X CONSTRUCTION EQUIPMENT PURCHASE PROFESSIONAL SERVICES OTHER (SPECIFY) 9'dis ".' SCOPE OF WORK (Include type of construction/equipment/consultant, number of h square feet, project users, needs fulfilled bycompletion of project, life of project, etc a E.�� g 1 P P 1 P 1 ) pg•= This project will widen Cook Street from Fred Wanng Drive to Frank Sinatra Dnve This kj! will provide a six lane artenal for this section. The project will include traffic signal modifications, utility relocations and drainage improvements The road construction will alleviate the traffic congestion that currently exist on Cook Street CVAG will be c7,x• contributing 50% of the project costs ��CY•r • • rye;. ESTIMATED COSTS: R 0 W / LAND ACQUISITION 1,500,000 : CONSTRUCTION 5,000,000 PROFESSIONAL SERVICES 800,000 .. �,. FURNISHINGS & EQUIPMENT ADMINISTRATION 800,000 . CONTINGENCY 10 % 900,000 ` - TOTAL $9,000,000 $ PREVAILING WAGE? X YES NO I°:y :. „. CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS Minimal Increase INCREASE / DECREASE IN STAFF No Change FUNDING SOURCES GENERAL FUND (FY / ) • REDEVELOPMENT AGENCY 33433 Report's _ YES _ NO GRANT(IDENTIFY SOURCE) $500,000 CVAG OTHER (IDENTIFY) $500,000 Fund 213 Measure A Fund Page 8-9 PROJECT SCOPING FORM • PROJECT NAME: FW @ Monterey-WB Right-turn pocket ., ..... DEPARTMENT: Public Works ' i REVISION TO PREVIOUS SCOPE? YES X NO ............ PROJECT TYPE: CONSTRUCTION "' EQUIPMENT PURCHASE i" X PROFESSIONAL SERVICES OTHER (SPECIFY) 1ti- SCOPE OF WORK This project's function is to design a free right turn pocket for the Westbound traffic on yf Fred Waring Drive turning onto Northbound Monterey Avenue. The project is designed to improve traffic flow on Fred Waring. An acceleration lane will be added on Monterey y• Avenue and Fred Waring Drive. Traffic signal modifications and drainage improvements will be required as part of this project. '^ Jr• ESTIMATED COSTS: R.O.W. /LAND ACQUISITION • it CONSTRUCTION $400,000 big PROFESSIONAL SERVICES $40,000 f FURNISHINGS & EQUIPMENT ; r1 ADMINISTRATION $10,000 rv . :• CONTINGENCY 10 % $50,000 , TOTAL $500,000 I. ; {` PREVAILING WAGE? X YES NO ;; CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS '': INCREASE /DECREASE IN STAFF No change FUNDING SOURCES: GENERAL FUND (FY / ) • REDEVELOPMENT AGENCY 33433 Report? _ YES _ NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) $500,000 Fund 213 Measure "A" Page 8-11 1 I', PROJECT SCOPING FORM • PROJECT NAME: Monterey Avenue Freeway Loop DEPARTMENT: Public Works �'� ! REVISION TO PREVIOUS SCOPE? YES X NO -•'.1. sin •��/'� ' PROJECT TYPE: CONSTRUCTION EQUIPMENT PURCHASE •/ X PROFESSIONAL SERVICES : OTHER (SPECIFY) SCOPE OF WORK " Prepare a Project Study Report/Project Report (PSR/PR) and Environmental Documentation for environmental clearance per Caltrans Project Development • Procedure Manual (PDPM), for reconstruction of the westbound freeway ramp. *: The ramp's reconstruction modification will alleviate traffic congestion currently encountered due to the heavy traffic volumes, accessing the westbound freeway ,; at this location. The Environmental Document is anticipated to be a Categorical • Exclusion/Categorical Exemption for the project. All work shall conform to the • requirements of Caltrans, FHWA, and the City of Palm Desert. • •-•• ESTIMATED COSTS: R 0 W. /LAND ACQUISITION $475,000 i Yu: i CONSTRUCTION $2,100,000 tr •V PROFESSIONAL SERVICES $450,000 FURNISHINGS& EQUIPMENT it' ADMINISTRATION $269,500 @@; CONTINGENCY 10 % $329.000 F:.; Tay • !:�x TOTAL $3,623,500 ,�� PREVAILING WAGE? X YES NO rrire; CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS None L. INCREASE/ DECREASE IN STAFF No Change FUNDING SOURCES: GENERAL FUND (FY / ) • REDEVELOPMENT AGENCY 33433 Report? _ YES _ NO GRANT(IDENTIFY SOURCE) $500,000 Developer contribution OTHER (IDENTIFY) $2,000,000 Fund 213 Measure °A" Page 8-13 PROJECT SCOPING FORM • PROJECT NAME: Hwy 111 © Desert Crossings DEPARTMENT: Public Works ' r%i i REVISION TO PREVIOUS SCOPE? YES X NO s 4 ;..:; ,' PROJECT TYPE: X CONSTRUCTION EQUIPMENT PURCHASE PROFESSIONAL SERVICES t OTHER (SPECIFY) t; SCOPE OF WORK (Include type of construction/equipment/consultant, number of •�� square feet, project users, needs fulfilled by completion of project, life of project, etc.) ° This project is to improve traffic flow on Hwy 111 at the Desert Crossing Shopping Center. The dual left turn lanes entering Desert Crossing will be extended to ;3 accommodate more vehicles. At the Toys R Us Center dedicated right turn pockets will '°' be constructed to enter and exit the complex. The project will also correct the big dip at " r : the entrance to the ToysR Us complex :- i.� • _ ' ESTIMATED COSTS: ROW /LAND ACQUISITION $200,000 t�.J ' ' CONSTRUCTION $450,000 PROFESSIONAL SERVICES $50,000 FURNISHINGS & EQUIPMENT ADMINISTRATION $20,000 1 CONTINGENCY 10 % $50,000 "r.:xFy TOTAL $770,000 PREVAILING WAGE? X YES NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS INCREASE / DECREASE IN STAFF FUNDING SOURCES: GENERAL FUND (FY / ) • REDEVELOPMENT AGENCY 33433 Report? _ YES _ NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) $500,000 Fund 213 Measure "A' Page 8-15 PROJECT SCOPING FORM • PROJECT NAME: Portola Avenue at Whitewater Bridge Vl DEPARTMENT: Public Works i ': id! i'bII � r REVISION TO PREVIOUS SCOPE? YES X NO `••.'Vitt / ............. PROJECT TYPE X CONSTRUCTION ': EQUIPMENT PURCHASE X PROFESSIONAL SERVICES OTHER (SPECIFY) t a SCOPE OF WORK (Include type of construction/equipment/consultant, number of ttI square feet, project users, needs fulfilled by completion of project, life of project, etc) ' This project will provide a bndge on Portola Avenue over the Whitewater Channel It will "` eliminate the low water crossing thereby allowing improved access dunng storm events WA CVAG has agreed to contnbute a minimum of 50% of the project costs I nth • €*� ESTIMATED COSTS: R O W / LAND ACQUISITION CONSTRUCTION $5,600,000 SI a $ PROFESSIONAL SERVICES $800,000 FURNISHINGS & EQUIPMENT ADMINISTRATION $800 000 A�fl , it CONTINGENCY 10 % $800,000 •.‘ TOTAL $8,000,000 is t f`� PREVAILING WAGE? YES X NO ' `? CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS h Ya. ` INCREASE /DECREASE IN STAFF No change FUNDING SOURCES GENERAL FUND (FY / ) • REDEVELOPMENT AGENCY $4,000,000* 33433 Report? x YES , NO GRANT (IDENTIFY SOURCE) $4,000,000 CVAG OTHER (IDENTIFY) *Expended from —► Fund 400 Reimb from fund 850 Page 8-1 7 PROJECT SCOPING FORM PROJECT NAME: Major Street Landscaping Installation/ Replacement �• '••.."..., DEPARTMENT: Public Works ilfit 311,/ . REVISION TO PREVIOUS SCOPE? YES X NO ` ','tit-i ^# 71 :ii,EH, PROJECT TYPE CONSTRUCTION - EQUIPMENT PURCHASE kf, X PROFESSIONAL SERVICES X OTHER (SPECIFY) Purchase plant material C. s F ,. SCOPE OF WORK ,t a This program's function is to install plant matenal and irrigation systems in medians and - parkways in and around major streets Some of the medians coming up for plant installation include medians at Magnesia Falls, Cook Street, Country Club Drive, Dinah Shore, Monterey, Portola and Avenue of the States s; ESTIMATED COSTS: R O.W. / LAND ACQUISITION • CONSTRUCTION $1,450,000 +•- ; - PROFESSIONAL SERVICES f FURNISHINGS & EQUIPMENT • (S ADMINISTRATION T„ CONTINGENCY 10 % TOTAL $1,450,000 PREVAILING WAGE? YES X NO 1 CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS $200,000 INCREASE/ DECREASE IN STAFF No change FUNDING SOURCES GENERAL FUND (FY / ) • REDEVELOPMENT AGENCY 33433 Report? _ YES NO GRANT(IDENTIFY SOURCE) OTHER (IDENTIFY) $1,450,000 Fund 400 Capital Improvement Fund Page 8-19 T ° PROJECT SCOPING FORM • PROJECT NAME: Major Street Sidewalk Construction / Repair DEPARTMENT: Public Works ' �41 �� REVISION TO PREVIOUS SCOPE? YES X NO : + PROJECT TYPE: X CONSTRUCTION EQUIPMENT PURCHASE PROFESSIONAL SERVICES OTHER (SPECIFY) 7 - 1 SCOPE OF WORK This program's function is to construct sidewalks to facilitate safer pedestnan travel along well-traveled or potentially dangerous routes The work to be done this fiscal year consists of various locations for repair. Public Works is also looking into constructing " ,tx+ new sidewalk along newly incorporated areas within Palm Desert S2 ESTIMATED COSTS: R 0 W / LAND ACQUISITION CONSTRUCTION $620,000 PROFESSIONAL SERVICES $80,000 FURNISHINGS & EQUIPMENT "91 ADMINISTRATION w, . CONTINGENCY 10 % $70,000 TOTAL $770,000 ,�+�" PREVAILING WAGE? YES X NO I CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS Minimal increase t INCREASE/DECREASE IN STAFF No change FUNDING SOURCES. GENERAL FUND (FY / ) • REDEVELOPMENT AGENCY 33433 Report' _ YES NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) $770,000 Fund 400 Capital Improvement Fund Page 8-21 • PROJECT SCOPING FORM PROJECT NAME: Fred Waring—California to Washington Street DEPARTMENT: Public Works :Mai 44 it REVISION TO PREVIOUS SCOPE? YES X NO ;� n�:, .............. PROJECT TYPE. X CONSTRUCTION EQUIPMENT PURCHASE X PROFESSIONAL SERVICES 5t OTHER (SPECIFY) SCOPE OF WORK Road widening of Fred Waring Drive from California to Washington Street. This project will provide a six-lane arterial, within our city limits. The project includes traffic signals, ` sound walls, dedicated deceleration lanes, raised medians and landscaping. Other "' project components .;�;: p j po ants include, storm drain improvements, traffic signal timing coordination and utility relocations. The road's construction will alleviate traffic congestion currently if' . encountered due to the heavy traffic volumes within Fred Waring Drive. These enhancements will provide a safer and less congested roadway network for our community. CVAG, City of Indian Wells and the City of Palm Desert will be contributing the 75%, 12.5%, and 12.5%, respectively towards the project costs • ESTIMATED COSTS: R.O.W. /LAND ACQUISITION $426,000 t". CONSTRUCTION $6,500,000 c;` PROFESSIONAL SERVICES $544,000 +' : FURNISHINGS & EQUIPMENT ; ; ADMINISTRATION $525,000 CONTINGENCY 10 % $800,000 i.:„ TOTAL $8,795,000 PREVAILING WAGE? X YES NO " CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS Minimal Increase INCREASE /DECREASE IN STAFF No Change FUNDING SOURCES: GENERAL FUND (FY / ) • REDEVELOPMENT AGENCY $2,600,000 33433 Report? X YES _ NO GRANT (IDENTIFY SOURCE) $3,500,000 Reimbursement from CVAG (75%) OTHER (IDENTIFY) $2,010,000 Fund 400 Capital Improvement Fund Page 8-23 e• PROJECT SCOPING FORM PROJECT NAME: Calle De Los Campesinos Road Paving DEPARTMENT: Public Works . ' �� i�� , REVISION TO PREVIOUS SCOPE? YES NO �� !'��'to PROJECT TYPE X CONSTRUCTION i EQUIPMENT PURCHASE PROFESSIONAL SERVICES OTHER (SPECIFY) SCOPE OF WORK This roadconstructionwillprovidean asphaltroadfromThrushRoad to Upper Way WDnveNorth ofThrushRoadCalleLosCampesinoscallbetreatedwithasodstabilizer and compacted. Parking spaces will also be constructed North of Thrush along . the West edge of Calle De Los Campesinos. rrn • kr ESTIMATED COSTS: R.O W / LAND ACQUISITION i . CONSTRUCTION $112,500 • PROFESSIONAL SERVICES FURNISHINGS & EQUIPMENT ADMINISTRATION CONTINGENCY 10 %TOTAL $12,500 $125,000 kt PREVAILING WAGE? YES X NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS $ INCREASE/ DECREASE IN STAFF No change FUNDING SOURCES GENERAL FUND (FY / ) • REDEVELOPMENT AGENCY 33433 Report? , YES X NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) $125,000 Fund 400 Capital Improvement Fund Page 8-25 PROJECT SCOPING FORM •' i it PROJECT NAME: UTILITY UNDERGROUNDING I� d; NEIGHBORHOOD ASSESSMENT '. �/1 ,1 s.''•: DEPARTMENT: REDEVELOPMENT AGENCY REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ® CONSTRUCTION ❑ EQUIPMENT PURCHASE 0 PROFESSIONAL SERVICES ❑ OTHER (SPECIFY) - SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc) E`' This project funds the Agency's contribution to the City of Palm Desert's Undergrounding a, Assistance Program The Agency will pay for eligible costs not to exceed 50% of the total costs of the Assessment District The program is ongoing and has several project s in the feasibility and design stages Projects may include Palm Desert Highlands (124 homes) and South Central Palm Desert Distnct 5 (917 homes) P • 7 O ESTIMATED COSTS: ROW / LAND ACQUISITION CONSTRUCTION 1,880,000 { PROFESSIONAL SERVICES FURNISHINGS & EQUIPMENT O , ADMINISTRATION 120,000 T CONTINGENCY S, TOTAL 2,000,000 PREVAILING WAGE? ❑ YES ❑ NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS NONE INCREASE / DECREASE IN STAFF NONE FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) Page 8-27 PROJECT SCOPING FORM PROJECT NAME: Nuisance Water Inlet/Drywall Program ' •.. DEPARTMENT: Public Works , REVISION TO PREVIOUS SCOPE? YES x NO PROJECT TYPE. x CONSTRUCTION EQUIPMENT PURCHASE PROFESSIONAL SERVICES = ) OTHER (SPECIFY) ,- SCOPE OF WORK (Include type of construction/equipment/consultant, number of x4 square feet, project users, needs fulfilled by completion of project, life of project, etc.) This is a program to alleviate nuisance water from collecting on the street surface. The construction of drywells takes the nuisance water and allows it to percolate into the ground water The drywells are installed on an as needed basis. El . sY ESTIMATED COSTS: R O W /LAND ACQUISITION [ r.p RA:i. CONSTRUCTION 225,000 PROFESSIONAL SERVICES 50,000 FL - FURNISHINGS & EQUIPMENT ADMINISTRATION CONTINGENCY % 25,000 TOTAL 300,000 PREVAILING WAGE? YES NO tat CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS r?4 INCREASE / DECREASE IN STAFF FUNDING SOURCES. GENERAL FUND (FY / ) REDEVELOPMENT AGENCY 33433 Report? — YES — NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) 300,000 Fund 420 Drainage Fund Page 8-29 PROJECT SCOPING FORM • PROJECT NAME: Legends Fields Columns ...'•.. DEPARTMENT: Planning •. I t ilm I /up i REVISION TO PREVIOUS SCOPE? YES X NO •%° + I+ F, . PROJECT TYPE X CONSTRUCTION ill EQUIPMENT PURCHASE "' PROFESSIONAL SERVICES I OTHER (SPECIFY) I. s' SCOPE OF WORK This is a recurring project honoring local sports legends with a plaque and columns near the legends fields at Civic Center Park. if,z; Er", • -�; " ESTIMATED COSTS: ROW. / LAND ACQUISITION CONSTRUCTION .. $7,500 i^. r PROFESSIONAL SERVICES e 3= FURNISHINGS & EQUIPMENT jY 1 ADMINISTRATION (•' CONTINGENCY 10 % '1 TOTAL $7,500 - '{ b = PREVAILING WAGE? YES X NO y=t CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS Minimal increase til INCREASE/ DECREASE IN STAFF No change FUNDING SOURCES' GENERAL FUND (FY / ) • REDEVELOPMENT AGENCY 33433 Report? YES NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) $7,500 233 Parks Fund Page 8-31 PROJECT SCOPING FORM 0 PROJECT NAME: Trail Signage "'........... "•••.. DEPARTMENT: Planning .•. ' 3 ill REVISION TO PREVIOUS SCOPE? YES X NO `•.V. Stu - ,- ; k: PROJECT TYPE X CONSTRUCTION ,.t , EQUIPMENT PURCHASE t PROFESSIONAL SERVICES OTHER (SPECIFY) ti SCOPE OF WORK ft) This project will identify current trails with directional markings to ensure users they are (, staying on approved routes, as well as providing directional markers for hikers. i • "'.. ESTIMATED COSTS: R.O W / LAND ACQUISITION i;- CONSTRUCTION $50,000 PROFESSIONAL SERVICES FURNISHINGS & EQUIPMENT Lc ADMINISTRATION CONTINGENCY 10 % 0 r; TOTAL $50,000 yY. f PREVAILING WAGE? YES X NO ' CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS Minimal increase • le INCREASE / DECREASE IN STAFF No change FUNDING SOURCES: GENERAL FUND (FY / ) ao REDEVELOPMENT AGENCY 33433 Report? YES NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) $50,000 233 Parks Fund Page 8-33 PROJECT SCOPING FORM • PROJECT NAME: City Park Improvements , DEPARTMENT: Planning ! j0 REVISION TO PREVIOUS SCOPE? YES X NO E Y.•, PROJECT TYPE: X CONSTRUCTION EQUIPMENT PURCHASE PROFESSIONAL SERVICES MF OTHER (SPECIFY) ra t SCOPE OF WORK rt This is a recurring fund, which helps staff take care of the smaller miscellaneous items that need to be taken care of in City Parks. rt 1:'Si • ESTIMATED COSTS: R O W / LAND ACQUISITION •max:. CONSTRUCTION $150,000 l�.a. PROFESSIONAL SERVICES E•t ,; • FURNISHINGS & EQUIPMENT ADMINISTRATION CONTINGENCY 10 % TOTAL $150,000 i� ifr PREVAILING WAGE? YES X NO %x CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS Minimal increase ai, INCREASE / DECREASE IN STAFF No change FUNDING SOURCES GENERAL FUND (FY / ) REDEVELOPMENT AGENCY 33433 Report? YES — NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) $150,000 233 Parks Fund Page 8-35 PROJECT SCOPING FORM ................ '� ► /\:. PROJECT NAME: Home Improvement Program _ / DEPARTMENT: RDA Housing ................... REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ❑ CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES ® OTHER (SPECIFY) Loan/Grant Program SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) e Rehabilitation of single family homes for both substandard and detenorating conditions Program includes low interest loans, deferred loans and grants This is an ongoing 0+ - program Y P`- O ESTIMATED COSTS: R O W / LAND ACQUISITION 277,500 CONSTRUCTION PROFESSIONAL SERVICES FURNISHINGS & EQUIPMENT C Q ADMINISTRATION 22,500 CONTINGENCY TOTAL 300,000 PREVAILING WAGE? ❑ YES ® NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS NONE INCREASE / DECREASE IN STAFF NONE FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) Housing Fund 300,000 Page 8-37 PROJECT SCOPING FORM �y j;► PROJECT NAME: ACQ/RehablResale - Home Improvement PP/ Program'. :' " DEPARTMENT: RDA Housing REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ❑ CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES ® OTHER (SPECIFY) Acquisition SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) Et- Purchase of single family residential homes for rehabilitation These homes will be resold a to qualified low and moderate income households Components include acquisition, 6? rehabilitation and resale • P T I � ESTIMATED COSTS: ROW / LAND ACQUISITION 462,500 N CONSTRUCTION • PROFESSIONAL SERVICES C FURNISHINGS & EQUIPMENT O ADMINISTRATION 37,500 S, 1' CONTINGENCY s TOTAL 500,000 PREVAILING WAGE? ❑ YES ® NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS NONE INCREASE / DECREASE IN STAFF NONE FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY 33445 Report'? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) Page 8-39 PROJECT SCOPING FORM 111 :re i;�•.' PROJECT NAME: Desert Rose Affordability Maintenance Program ,'� It: ;' DEPARTMENT: RDA Housing REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ❑ CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES ® OTHER (SPECIFY) Acquisition SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) c Provide families of very low and low income with monetary assistance to buy down their $; mortgages The funding for this program is specific to homes at Desert Rose The 6, funding is also used to pay HOA fees on home owned by the Agency r' F !' • O ESTIMATED COSTS: R O W / LAND ACQUISITION 231,250 CONSTRUCTION PROFESSIONAL SERVICES FURNISHINGS & EQUIPMENT ADMINISTRATION 18,750 CONTINGENCY % S TOTAL 250,000 PREVAILING WAGE? ❑ YES ® NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS NONE INCREASE / DECREASE IN STAFF NONE FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) Housing Fund 250,000 Page 8-41 r • PROJECT SCOPING FORM :fit4 IN PROJECT NAME: Property Acquisition '. Pm/ DEPARTMENT: RDA Housing REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE. ❑ CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES Z OTHER (SPECIFY) Acquisition SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) E?' E Purchase of vanous parcels as they become available for the construction of new s housing to be made available to families of low, very low, and moderate income housing. Since the properties that may be acquired are unknown, schedule information and it impact on annual operating costs cannot be determined at this time ( P T • 0 ESTIMATED COSTS: R O W / LAND ACQUISITION 925,000 N CONSTRUCTION PROFESSIONAL SERVICES FURNISHINGS & EQUIPMENT C 0 ADMINISTRATION 75,000 S T CONTINGENCY S TOTAL 1,000,000 PREVAILING WAGE? ❑ YES ❑ NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS DEPENDS ON ACQUISITION INCREASE / DECREASE IN STAFF NONE FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) Page 8-43 PROJECT SCOPING FORM fiy PROJECT NAME: Multi-Family Improvement Program DEPARTMENT: RDA Housing REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ❑ CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES ® OTHER (SPECIFY) Loan/Grant Program SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) Cr E Rehabilitation of two and three unit multi-family complexes for both substandard and S detenorating conditions Program includes low interest loans, deferred loans and grants, G. provided that the owner occupies one of the dwelling units This is an ongoing program R.': I P T O ESTIMATED COSTS: R O W / LAND ACQUISITION 92,500 N CONSTRUCTION PROFESSIONAL SERVICES FURNISHINGS & EQUIPMENT C d ADMINISTRATION 7,500 S T CONTINGENCY S TOTAL 100,000 PREVAILING WAGE? ❑ YES ® NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS NONE INCREASE / DECREASE IN STAFF NONE FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) Housing Fund 100,000 Page 8-45 • PROJECT SCOPING FORM 41 It PROJECT NAME: Rental Assistance Program '•. ',�1'a� ��.•'' DEPARTMENT: RDA Housing REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ❑ CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES ® OTHER (SPECIFY) Program Funding SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc.) Ik • E Provide families of very low and low income with monetary assistance for the cost of a , rent a r P t • a ESTIMATED COSTS: ROW / LAND ACQUISITION 101,750 It CONSTRUCTION PROFESSIONAL SERVICES C FURNISHINGS & EQUIPMENT 4 ADMINISTRATION 8,250 S T CONTINGENCY S TOTAL 110,000 PREVAILING WAGE? ❑ YES ® NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS NONE INCREASE / DECREASE IN STAFF NONE FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) Housing Fund 110,000 Page 8-47 PROJECT SCOPING FORM • '. ' ��f 11 PROJECT NAME: 20 Acre Site Development Project 4,�' DEPARTMENT: RDA Housing REVISION TO PREVIOUS SCOPE? ❑ YES ® NO PROJECT TYPE ® CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES OTHER (SPECIFY) SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) 1i E Install site infrastructure including roads, curbs, gutters, storm drain system, and utilities g Begin construction of 26 senior duplexes and 94 single family homes R: P4 P • O ESTIMATED COSTS: R 0 W / LAND ACQUISITION N CONSTRUCTION 8,325,000 PROFESSIONAL SERVICES C FURNISHINGS & EQUIPMENT 0 ADMINISTRATION 675,000 S- T CONTINGENCY S TOTAL 9,000,000 PREVAILING WAGE? ❑ YES 0 NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS $124,800 INCREASE / DECREASE IN STAFF FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) Housing Fund 9,000,000 Page 8-49 PROJECT SCOPING FORM III ;' I li► , `:. PROJECT NAME: 20 Acre Site Homeowner Association DEPARTMENT: RDA Housing REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ❑ CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES OTHER (SPECIFY) HOA Operations SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) ti; Establishment of homeowners association for 94 single family homes Work will involve V s professional/legal services for formation of association, plus seed money for HOA aexpenses Association must be established when first single-family home is sold, likely Ry to be in mid to late 2006 f,t P T r • 0- ESTIMATED COSTS: R O W /LAND ACQUISITION N CONSTRUCTION PROFESSIONAL SERVICES 22,500 C ADMINISTRATION 7,500 0 OTHER HOA Seed Money 70,000 S • T CONTINGENCY S TOTAL 100,000 PREVAILING WAGE? ❑ YES ❑ NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS INCREASE / DECREASE IN STAFF FUNDING SOURCES GENERAL FUND (FY 04/05) REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT(IDENTIFY SOURCE) OTHER (IDENTIFY) Housing Fund 100,000 Page 8-51 PROJECT SCOPING FORM • ;�i i► PROJECT NAME: Mortgage Assistance Program ,;•,;- ` :' DEPARTMENT: RDA Housing REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ❑ CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES OTHER (SPECIFY) Program SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) Dt ff Provide families of very low and low income with monetary assistance to buy down their s mortgages C; 1 P T F O ESTIMATED COSTS: R O W / LAND ACQUISITION 46,250 • CONSTRUCTION PROFESSIONAL SERVICES C FURNISHINGS & EQUIPMENT 0 ADMINISTRATION 3,750 S CONTINGENCY S TOTAL 50,000 PREVAILING WAGE? ❑ YES ® NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS NONE INCREASE / DECREASE IN STAFF NONE FUNDING SOURCES. GENERAL FUND (FY 04/05) REDEVELOPMENT AGENCY 33445 Report'? ❑ YES ❑ NO • GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) Housing Fund 50,000 Page 8-53 PROJECT SCOPING FORM • !. .,. J;. iih PROJECT NAME: First Time Home Buyer Assistance Program 0 DEPARTMENT: RDA Housing REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ❑ CONSTRUCTION 0 EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES Z OTHER (SPECIFY) Program Funding SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) L Provide families of very low and low income with monetary assistance for the purchase w; of a home This is a new program that is expected to provide assistance to ce,; approximately four families dunng its first year (FY 05/06) F Q ESTIMATED COSTS: R O W /LAND ACQUISITION 277,500 N CONSTRUCTION PROFESSIONAL SERVICES C FURNISHINGS & EQUIPMENT 0 ADMINISTRATION ar 22,500 s•. CONTINGENCY TOTAL 300,000 PREVAILING WAGE? 0 YES ® NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS NONE INCREASE/DECREASE IN STAFF NONE FUNDING SOURCES GENERAL FUND (FY 04/05) REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO • GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) Housing Fund 300,000 Page 8-55 • PROJECT SCOPING FORM y i;► PROJECT NAME: New 66-Unit Multi Family Rehabilitation ; DEPARTMENT: RDA Housing REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ❑ CONSTRUCTION El EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES ® OTHER (SPECIFY) Acquisition SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc) E.- Rehabilitation of 66 unit apartment complex in Project Area 4 for multi-family low income 5; and moderate income housing (Note Agency is negotiating to purchase this complex) dik l P T 1•� fr ESTIMATED COSTS: R 0 W / LAND ACQUISITION • 14'. CONSTRUCTION 1,125,000 PROFESSIONAL SERVICES 112,500 FURNISHINGS & EQUIPMENT 0, ADMINISTRATION 112,500 CONTINGENCY 10 % 150,000 Sr' TOTAL 1,500,000 PREVAILING WAGE? ❑ YES ® NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS 462,000 INCREASE / DECREASE IN STAFF NONE-TO BE MANAGED BY PRIVATE CONTRACTOR FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) Page 8-57 PROJECT SCOPING FORM • • ' yi it► . PROJECT NAME: New 23 Unit Multi-Family Rehabilitation in pm, DEPARTMENT: RDA Housing REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE. ❑ CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES ® OTHER (SPECIFY) Acquisition SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) E a Rehabilitation of 23 unit apartment and townhouse complex in South Palm Desert for Sn multi-family low income and moderate income housing Begin design of necessary c rehabilitation work P. T O ESTIMATED COSTS: R O W /LAND ACQUISITION 2,350,000 • N: CONSTRUCTION PROFESSIONAL SERVICES 100,000 FURNISHINGS & EQUIPMENT a ADMINISTRATION 50,000 S Y CONTINGENCY a TOTAL 2,500,000 PREVAILING WAGE? ❑ YES ® NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS 161,000 INCREASE / DECREASE IN STAFF NONE-TO BE MANAGED BY PRIVATE CONTRACTOR FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) Page 8-59 PROJECT SCOPING FORM • ' wi il� ', PROJECT NAME: Laguna Palms Apts Rehabilitation/ qw l p,rdir P0 Capital Improvements • DEPARTMENT: RDA Housing REVISION TO PREVIOUS SCOPE? ❑ YES El NO PROJECT TYPE ❑ CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES 0 OTHER (SPECIFY) Rehabilitation SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) E. Complete repair/rehabilitation of 48 unit affordable housing complex Work includes a' items such as landscape renovations, facade enhancements, energy efficient retrofit ' windows, redesigned parking &paving, installation of a children's play area, renovate F; and redesign pool area, and extenor painting P • 0 ESTIMATED COSTS: ROW /LAND ACQUISITION CONSTRUCTION 1,530,000 PROFESSIONAL SERVICES 150,000 C FURNISHINGS & EQUIPMENT Q ADMINISTRATION 150,000 T CONTINGENCY 10 % 170,000 S TOTAL 2,000,000 PREVAILING WAGE? ❑ YES ® NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS $115,200 Decrease INCREASE / DECREASE IN STAFF NONE-MANAGED BY PRIVATE CONTRACTOR FUNDING SOURCES • GENERAL FUND (FY 04/05) REDEVELOPMENT AGENCY 33445 Report? ❑ YES El NO GRANT (IDENTIFY SOURCE) Page 8-61 PROJECT SCOPING FORM • ;/I el 1►�:• PROJECT NAME: Self Help Housing ,"t 1 ; ; DEPARTMENT: RDA Housing c.' Z •, ... REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ® CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES ❑ OTHER (SPECIFY) SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) ..' Design and construct 14 self-help homes for low-income families using qualified non- g,, profit agencies 1, P T ESTIMATED COSTS: R 0 W /LAND ACQUISITION • N CONSTRUCTION PROFESSIONAL SERVICES 50,000 C ADMINISTRATION 7,500 O OTHER 42,500 $ T CONTINGENCY S TOTAL 100,000 PREVAILING WAGE? ❑ YES ® NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS INCREASE / DECREASE IN STAFF FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) Housing Fund 100,000 Page 8-63 PROJECT SCOPING FORM • r ' Ali it `: PROJECT NAME: One Quail Place Apartments „�� Carports/Signage _ s ." DEPARTMENT: PD Housing REVISION TO PREVIOUS SCOPE? ❑ YES 0 NO PROJECT TYPE- ® CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES ❑ OTHER (SPECIFY) SCOPE OF WORK (Include type of construction/equipment/consultant, number of ``•``-8 square feet, project users, needs fulfilled by completion of project, life of project, etc) a1 'i Replacement expenses for deteriorated carports and signage at an existing affordable apartment complex 4 nit P T • l (} ESTIMATED COSTS: ROW / LAND ACQUISITION CONSTRUCTION 386,250 PROFESSIONAL SERVICES 30,000 C>, FURNISHINGS & EQUIPMENT ADMINISTRATION 37,500 �r4 CONTINGENCY 10 % 46,250 S TOTAL 500,000 PREVAILING WAGE? ❑ YES ® NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS POTENTIAL SLIGHT REDUCTION INCREASE / DECREASE IN STAFF NONE FUNDING SOURCES • GENERAL FUND (FY 04/05) REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO Page 8-65 PROJECT SCOPING FORM • PROJECT NAME: Civic Center Buildings Maintenance • v,••... DEPARTMENT: Development Services I •• 44 ih ; `. . ; ri M REVISION TO PREVIOUS SCOPE? YES NO PROJECT TYPE- x CONSTRUCTION EQUIPMENT PURCHASE PROFESSIONAL SERVICES OTHER (SPECIFY) Ft " SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) This project is to maintain the vanous City owned buildings and properties throughout Palm Desert The funds for this fiscal year are intended nded to be used for the painting of the Civic Center budding and replacement of air conditioning units nearing the end of their 026 useful life ESTIMATED COSTS: R.O W /LAND ACQUISITION • • CONSTRUCTION 292,500 PROFESSIONAL SERVICES FURNISHINGS & EQUIPMENT 0� ADMINISTRATION PCONTINGENCY % 32,500 TOTAL 325,000 PREVAILING WAGE? YES NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS INCREASE / DECREASE IN STAFF FUNDING SOURCES: GENERAL FUND (FY / ) • REDEVELOPMENT AGENCY 33433 Report? _ YES NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) 325,000 Fund 400 Page 8-67 • PROJECT SCOPING FORM • p g • : ........... ......... PROJECT NAME: Bus Shelter Improvement Program DEPARTMENT: Community Services ' e 4 REVISION TO PREVIOUS SCOPE? YES X NO .�� J4 :r. ... PROJECT TYPE' X CONSTRUCTION EQUIPMENT PURCHASE -1 X PROFESSIONAL SERVICES j- OTHER (SPECIFY) r>• SCOPE OF WORK I • Design/build or design/fabncatehnstall of four(4) new bus shelters. Locations to be determined. This is an on-going program In FY 2004/05 four new bus shelters were designed and will be installed by the end of May 2005 along Hwy 111 y ` ESTIMATED COSTS: R O.W. / LAND ACQUISITION CONSTRUCTION $100,000 • PROFESSIONAL SERVICES FURNISHINGS & EQUIPMENT ADMINISTRATION CONTINGENCY TOTAL _ $100,000 PREVAILING WAGE? YES X NO rw CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS No INCREASE / DECREASE IN STAFF No Change FUNDING SOURCES GENERAL FUND (FY 05/06 ) REDEVELOPMENT AGENCY 33433 Report? YES NO GRANT (IDENTIFY SOURCE) Possible contnbution— None • OTHER (IDENTIFY) Fund 400- $100,000 Page 8-69 PROJECT SCOPING FORM PROJECT NAME: Community Gardens at Freedom Park DEPARTMENT: Community Services 1S ii REVISION TO PREVIOUS SCOPE? YES X NO PROJECT TYPE: X CONSTRUCTION EQUIPMENT PURCHASE X PROFESSIONAL SERVICES , OTHER (SPECIFY) I SCOPE OF WORK Design/build of a community garden as part of the Freedom Park. Garden will be approximately 30' x 120' and will accommodate approximately 24 plots at 4' x 10' with 5' walking paths Community meetings are scheduled for April 19, 2005, to determine community interest with regard to a garden In the Palm Desert Country Club area. 6' . rt E' ESTIMATED COSTS: R.O W /LAND ACQUISITION CONSTRUCTION $125,000 • s=: ` PROFESSIONAL SERVICES - FURNISHINGS & EQUIPMENT ` ADMINISTRATION CONTINGENCY t,? TOTAL $125,000 PREVAILING WAGE? YES X NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS No INCREASE / DECREASE IN STAFF No Change FUNDING SOURCES' GENERAL FUND (FY 05/06 ) REDEVELOPMENT AGENCY 33433 Report? YES NO GRANT(IDENTIFY SOURCE) Possible contribution — None • OTHER (IDENTIFY) Fund 400: $125,000 Page 8-71 PROJECT SCOPING FORM • PROJECT NAME: Energy Program DEPARTMENT: Community Services ' ' t ��► ?A q4. REVISION TO PREVIOUS SCOPE? YES X NO PROJECT TYPE. CONSTRUCTION EQUIPMENT PURCHASE ( X PROFESSIONAL SERVICES X OTHER (SPECIFY) Solar Energy/Liohtinq c`i Er _Retrofit Proiects ?V, SCOPE OF WORK This is the Solar Energy Project for the Civic Center parking lot and City Hall lighting retrofit project. The projects have already went through the design phase 1. The Lighting Retrofit Project is out to bid to include change out the internal and external lighting fixtures 2 The Solar Project will be out to bid in Apnl with construction in June. Construction to include additional 50kw solar panels on north parking lot structure. i'.. These programs will include loan funds, rebates, and other types of funds The City will upfront the money for the project with a portion reimbursed through the identified sources • I b41. ESTIMATED COSTS: R O.W / LAND ACQUISITION CONSTRUCTION $225,000 PROFESSIONAL SERVICES FURNISHINGS $ EQUIPMENT ADMINISTRATION CONTINGENCY TOTAL $225,000 PREVAILING WAGE? YES X NO .• CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS No INCREASE/ DECREASE IN STAFF No Change FUNDING SOURCES • GENERAL FUND (FY 05/06 ) REDEVELOPMENT AGENCY 33433 Report? — YES NO Page 8-73 PROJECT SCORING FORM • PROJECT NAME: Council Chamber Sound System � •"'•••.., DEPARTMENT: Community Services . ..�,_ l;h�. REVISION TO PREVIOUS SCOPE? YES X NO °, ru G PROJECT TYPE: CONSTRUCTION X EQUIPMENT PURCHASE X PROFESSIONAL SERVICES X OTHER (SPECIFY) Sound System Modification • SCOPE OF WORK This project includes modification to the existing Council Chamber Sound System (microphone system and other needed repairs/modification as may be needed ) ESTIMATED COSTS: R.O W / LAND ACQUISITION CONSTRUCTION $25,000 • '' i PROFESSIONAL SERVICES FURNISHINGS & EQUIPMENT ADMINISTRATION hk CONTINGENCY Gt' TOTAL $25,000 PREVAILING WAGE? YES X NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS No INCREASE/DECREASE IN STAFF No Change FUNDING SOURCES: GENERAL FUND (FY 05/06 ) REDEVELOPMENT AGENCY 33433 Report? — YES _ NO • GRANT (IDENTIFY SOURCE) Possible contnbution— None OTHER (IDENTIFY) Fund 400 $25,000 Page 8-75 PROJECT SCOPING FORM • ail it► % PROJECT NAME: Facade Enhancement Program •' °.''1 l tJ ' DEPARTMENT: City of Palm Desert REVISION TO PREVIOUS SCOPE? El YES ® NO PROJECT TYPE 0 CONSTRUCTION ❑ EQUIPMENT PURCHASE El PROFESSIONAL SERVICES ® OTHER (SPECIFY) Grant Program SCOPE OF WORK (Include type of construction/equipment/consultant, number of • square feet, project users, needs fulfilled by completion of project, life of project, etc ) Eft E , City will provide matching funds in the form of grants to commercial properties within a; prescribed boundaries for rehabilitation of their façade Funds are reimbursed after 0, private parties have completed the work, in accordance with existing Façade a r Enhancement Program guidelines Approval of individual projects is required by parties indicated on page 2 r: • ESTIMATED COSTS: R O W / LAND ACQUISITION N CONSTRUCTION PROFESSIONAL SERVICES C ADMINISTRATION 37,500 0 OTHER Grants 462,500 T- CONTINGENCY 5 TOTAL 500,000 PREVAILING WAGE? ❑ YES Z NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS INCREASE / DECREASE IN STAFF FUNDING SOURCES GENERAL FUND (FY 04/05) Yr 2010 Fund 400 500,000 • REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) Page 8-77 PROJECT SCOPING FORM PROJECT NAME: Recycling/HHW and Other Recycling � "''••..• Projects � DEPARTMENT: Community Services rpm K; � ti. ............ PROJECT TYPE. CONSTRUCTION EQUIPMENT PURCHASE X PROFESSIONAL SERVICES X OTHER (SPECIFY) Implementation of Recycling Programs SCOPE OF WORK The following projects are proposed as being implemented or expanded in the FY 2005/06 and are included in the Recycling Account No. 236-236-4195-454-3090• (1) HHW and Used Oil Facility $100,000. Since grant funds have been expended the City will need to fund this program until alternate funds are identified and received; and (2) �. Recycling Programs. $100,000. Staff will be implementing various recycling program/projects within the business and residential areas as well as other types of programs as part of the FY 2005/06 year. ESTIMATED COSTS: R.O W / LAND ACQUISITION • ,. CONSTRUCTION PROFESSIONAL SERVICES 200,000 FURNISHINGS & EQUIPMENT �j. E.t,. ADMINISTRATION CONTINGENCY TOTAL $200,000 PREVAILING WAGES (Actual breakdown of costs is unknown ) t-, YES X NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS No -Fs INCREASE/ DECREASE IN STAFF No Change FUNDING SOURCES. GENERAL FUND (FY 05/06 ) • REDEVELOPMENT AGENCY 33433 Report? YES NO GRANT (IDENTIFY SOURCE) Possible contribution — None Page 8-79 PROJECT SCOPING FORM • PROJECT NAME: Bus Shelter Improvement Program/Fat "' •. Happy Art Piece �' '� . DEPARTMENT: Community Services/AIPP : .r am . �i PROJECT TYPE: CONSTRUCTION EQUIPMENT PURCHASE • PROFESSIONAL SERVICES X OTHER (SPECIFY) ART P4 SCOPE OF WORK Purchase of Fat Happy Art Pieces to be included with the bus shelter designed for I-My 111/Cabnilo (W/B) (In front of the Verizon Building) This was approved by AIPP at its meeting of 2/16/2005 meeting at a cost of$32,000 and City Council approved at its meeting of 3/10/2005. Since the proposed project was not included in the AIPP schedule funds are included as t part of the FY 2005/06 budget process. . y. ESTIMATED COSTS: R O W / LAND ACQUISITION :r-r CONSTRUCTION L[[ • PROFESSIONAL SERVICES/OTHER $32,000 [yy. pk FURNISHINGS & EQUIPMENT ADMINISTRATION CONTINGENCY TOTAL $32,000 PREVAILING WAGE? YES X NO f . CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS No FY to ' INCREASE / DECREASE IN STAFF No Change FUNDING SOURCES- GENERAL FUND (FY 05/06 ) REDEVELOPMENT AGENCY 33433 Report? YES _ NO • GRANT (IDENTIFY SOURCE) Possible contribution— None OTHER (IDENTIFY) AIPP Fund 436 $32,000 Page 8-81 PROJECT SCOPING FORM • PROJECT NAME: Art, Freedom Park "' "" •.. DEPARTMENT: Public Art �I}�ire. ��► REVISION TO PREVIOUS SCOPE' YES X NO '•, �.ti? • �iid r:' PROJECT TYPE. CONSTRUCTION EQUIPMENT PURCHASE f.i, PROFESSIONAL SERVICES E x OTHER (SPECIFY) _Art, Freedom Park SCOPE OF WORK i• A Veterans Memorial is scheduled to be created at Freedom Park. The public art gi • contribution from the Park Dept. will be $80,000, which will be used to commission an P artist to create it. fh 1 ESTIMATED COSTS: ROW./LAND ACQUISITION CONSTRUCTION • It ;� , z PROFESSIONAL SERVICES VAR' . F; FURNISHINGS & EQUIPMENT/ART $120,000 lh al- ADMINISTRATION• ' CONTINGENCY lg.; TOTAL $120,000 f T' PREVAILING WAGE? YES x NO 'ski' CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS 10, ;IS INCREASE/ DECREASE IN STAFF No Change FUNDING SOURCES: GENERAL FUND (FY / ) REDEVELOPMENT AGENCY 33433 Report? _ YES x NO GRANT(IDENTIFY SOURCE) Possible contribution • OTHER (IDENTIFY)AIPP $120,000 Fund #436-454-40-01 FUND Page 8-83 PROJECT SCOPING FORM • ,• i PROJECT NAME: RDA Projects - Living Desert Parking Lot r `,' ,. ; : DEPARTMENT: Redevelopment Agency ,. .r. REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ❑ CONSTRUCTION El EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES ® OTHER (SPECIFY) Planning & Design SCOPE OF WORK (Include type of construction/equipment/consultant, number of [ square feet, project users, needs fulfilled by completion of project, life of project, etc ) E Reimburse Living Desert for the cost of a parking lot Total cost of$1,250,000 will be paid in equal installments over six years beginning in fiscal year 2003-2004 Q' P T Q ESTIMATED COSTS: R O W / LAND ACQUISITION • N CONSTRUCTION PROFESSIONAL SERVICES C FURNISHINGS & EQUIPMENT a OTHER 250,000 S Y CONTINGENCY S TOTAL 250,000 PREVAILING WAGE? ❑ YES ❑ NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS NONE INCREASE /DECREASE IN STAFF NONE FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT(IDENTIFY SOURCE) OTHER (IDENTIFY) RDA PA-1 250,000 Page 8-85 PROJECT SCOPING FORM • ii it► / PROJECT NAME: El Paseo Courtesy Carts tin • ; '„ •.i•J�J ��,' ` DEPARTMENT: Redevelopment Agency REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ❑ CONSTRUCTION 0 EQUIPMENT PURCHASE ® PROFESSIONAL SERVICES ❑ OTHER (SPECIFY) SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) E This customer service program disseminates information on programs available in the g;. Palm Desert Redevelopment Agency while moving customers throughout one of the Gi; City's popular shopping and tounsm distncts ? jar P' r O ESTIMATED COSTS: R O W /LAND ACQUISITION • N CONSTRUCTION PROFESSIONAL SERVICES 90,000 G FURNISHINGS & EQUIPMENT 23,750 0 ADMINISTRATION 11,250 S T CONTINGENCY S TOTAL 125,000 PREVAILING WAGE? ❑ YES ❑ NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS NONE INCREASE/ DECREASE IN STAFF NONE FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY _ 33445 Report? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) RDA PA#1 125,000 Page 8-87 PROJECT SCOPING FORM .:........... • / i i; PROJECT NAME: Desert Willow Pad Stabilization e ;• - -; DEPARTMENT: Redevelopment Agency :7 REVISION TO PREVIOUS SCOPE? ❑ YES ❑ NO PROJECT TYPE ® CONSTRUCTION ❑ EQUIPMENT PURCHASE ❑ PROFESSIONAL SERVICES ❑ OTHER (SPECIFY) SCOPE OF WORK (Include type of construction/equipment/consultant, number of square feet, project users, needs fulfilled by completion of project, life of project, etc ) 0. e; The ongoing stabilization of lot pads at Desert Willow Golf Resort C• f fir T,- l . 0 ESTIMATED COSTS: R 0 W / LAND ACQUISITION • N• CONSTRUCTION 71,250 4 PROFESSIONAL SERVICES C FURNISHINGS & EQUIPMENT 0 ADMINISTRATION 3,750 S T CONTINGENCY S TOTAL 75,000 PREVAILING WAGE? ❑ YES ❑ NO CHANGE IN ANNUAL OPERATIONS & MAINTENANCE COSTS NONE INCREASE / DECREASE IN STAFF NONE FUNDING SOURCES GENERAL FUND (FY 04/05) • REDEVELOPMENT AGENCY 33445 Report? ❑ YES ❑ NO GRANT (IDENTIFY SOURCE) OTHER (IDENTIFY) RDA PF#2 75,000 Page 8-89 `tea RC '• a P'j .rT�' f1•'�ir':4. 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'• ("- Y•"''4• -..((..-�� .tom w % y X.i P,.x 'r` -arn �.vn <' i. .T Y.y _ I' t r:.- n� 4. „ rs.'.-_ r'}'i ':''-..l. -:ay..,Y : .:r',,.e - ',4•259.- e .Ai• J ` a`••_-_..-{v if,* "-�-to. / w:•r, r,^i r/I,tG,, ,,, - - :� `.�" t..�...r enrh, a„ • :Y�,.a'-i.� •�}-+��'%irk`..n`., e r� r�s'r7.�,C'^'%"L _,� ...._ -. - .. -i_ K.'.". 1�•"•.J+. �t4iaaYi:.1`e�+.'• • • • • • CITY OF PALM DESERT & • ITS REDEVELOPMENT • • AGENCY • • ANNUAL OPERATING BUDGET • • FISCAL YEAR 2005-2006 • • PREPARED BY PAUL S. GIBSON AND JOSE LUIS ESPINOZA • • CITY COUNCIL • BUFORD A. CRITES, MAYOR • JIM FERGUSON,MAYOR PRO TEM • JEAN M. BENSON, COUNCILMEMBER • RICHARD S. KELLY ,COUNCILMEMBER • ROBERT A. SPIEGEL COUNCILMEMBER • • CITY MANAGER • CARLOS L. ORTEGA • • REDEVELOPMENT AGENCY EXECUTIVE DIRECTOR • CARLOS L. ORTEGA • DIRECTORS • AMilt HAMIDZADEH,DIRECTOR OF BUILDING& SAFETY • PHIL DRELL,DIRECTOR OF COMMUNITY DEVELOPMENT • HOMER CROY,ASSISTANT CITY MANAGER/ • DIRECTOR OF DEVELOPMENT SERVICES MICHAEL ERRANTE, DIRECTOR OF PUBLIC WORKS • MARK GREENWOOD, CITY ENGINEER • PAUL S. GIBSON, DIRECTOR OF FINANCE/CITY TREASURER • SHEILA R. GILLIGAN, ASSISTANT CITY MANAGER/ • DIRECTOR OF COMMUNITY SERVICES • RACHELLE KLASSEN, CITY CLERIC • ROBERT KOHN, DIRECTOR OF SPECIAL PROGRAMS • JUSTIN MCCARTHY,ASSISTANT CITY MANAGER/ REDEVELOPMENT/HOUSING/ECONOMIC DEVELOPMENT • DAVE YRIGOYEN, REDEVELOPMENT DIRECTOR Reader's Guide to the Budget Reader's Guide to the Budget General Fund Expenditures,an explanation of This guide is intended to help the reader General Fund expenditures, including understand what information is available in the expenditures by category,department, budget and how it is organized The FY 2005-06 summary of expenditures,expenditure overview budget document consists of 14 sections or tabs and expenditures by line-item including a Budget Glossary and topical index. Department/Dlvlsion Budgets,shows the City's basic organizational units which provide Cover Page essential services to the citizens of Palm Desert Departmental and divisional budgets Reader's Guide to the Budget provides a are presented in the following format Program/Department Description-A ' listing of chapters included in the annual budget. description of the services or functions provided by each division. City of Palm Desert Organization Expenditures by Category-A chart comparing Chart(ill) FY 2003-04 actual expenditures, FY2004-05 An organization chart showing the vanous budgeted and projected expenditures and division/departments of the City of Palm Desert budget for FY 2005-06 Percent change from the FY 2004-05 budget Tab 1-Table of Contents & Reader's compared to the FY 2005-06 budget is also Guide included Table of Contents-provides page Significant Changes-Reflects the significant impacts of budgetary changes are outlined numbers to locate various sections within along with an alphabetical letter identifying the budget document the line item that changed. Department/Division Line Item detail- Shows the specific detail of all expenditures Tab 2 - Budget Summary Information for the department Accounting System and Budgetary Staff Authorized-Shows the title of the Control provides an overview of the individual positions within each department City's accounting systems and the level at for FY 2004-05 and 2005-06 Additionally, which budgetary control is maintained the chart reflects the actual grade step of each Budget Process provides an overview of position The salary grade table is located in the budget development process and a the appendix section budget calendar All Funds Summary, is a Tab 4 -Special Revenue Funds comprehensive overview of the FY 2005- This section includes budgets for the City's Special 06 budget,with a focus on all funds _ Revenue funds Fund descnphons,along with revenue (consolidated). Included are tables and and expenditure information and beginning and ending graphs for both revenues and fund balances are presented Special Revenue Funds expenditures and an overview of revenue include the Traffic Safety, Drainage,Traffic Signals, assumptions that were utilized in the Measure A, Housing Mitigation, Community development of the 2005-06 budget A Development Block Grants, Proposition A Fire Tax,Air listing of all City-wide programs is Quality Management, City Wide Business Promotion, included in this section. Art in Public Places, New Construction Tax and Park& Appropriations Limit Calculation,which Recreation Facilities is required by State constitution,places limits on the amount of proceeds of taxes Enterprise Funds that the City can receive and allocate The budgets for the Golf Course and Office Complex each year are presented in this section Debt Summary,an overview of the City's general government, Redevelopment Agency and assessment district debt Tab 5 -Special Assessment Funds This section includes budgets for the various landscape Tab 3 - General Fund and lighting districts along with two business General Fund Revenues,an analysis of improvement districts Fund descriptions, along with FY 2005-06 General Fund revenues is revenue and expenditure information and beginning and provided in this section, including General ending fund balances are presented Fund revenues by category,revenue overview,revenue summary and revenue by line-item • • • Reader's Guide to the Budget • • Tab 6 - Debt Service Assessment Tab 13 - Redevelopment Agency Housing • Districts This section presents an overview of Set-Aside This section of the budget gives an all the budgets for assessment districts formed overview of the Low and Moderate Income Housing • within the City and Redevelopment Agency. Fund administration and the Housing Authonty Apartment descnptions,along with revenue and expenditure budgets • detail and beginning and ending fund balances • • Tab 7 -Capital Improvement Projects Tab 14-Appendix This section of the budget gives an overview of • the City's and Redevelopment Agency Capital • Resolution adopting 2005-06 Improvement Program(CIP), Map of the 5 year P 9 Salary • Capital Improvement Program,CIP 5 year project Schedule and Authorized Positions. • summanes, Existing carryover projects and • Approved list of Out of State Travel. detailed CIP project sheets The project sheets • Glossary of Finance and Budget • outline project descriptions, projected costs, Tens location descnption,anticipated annual • maintenance cost,funding sources and status of This provides a complete glossary of • review by committees or citizens terms and acronyms used throughout the budget document • Tab 8 - Redevelopment Agency • This represents a component unit of the City Included is an overview of the Redevelopment • Agency and beginning and ending fund balances • for the overall agency • Tab 9 - Redevelopment Agency Tax • IncrementThis reflects the detail revenue of the • Redevelopment Agency • Tab 10-Redevelopment Agency Project • Area Administration This reflects the four • project area's administration budgets Along with the descnptions, locations,expenditures by • category, detail budget line items and staff • authorized by each project area • Tab 11-Redevelopment Agency Debt • Service Project Area This reflects the four • debt service funds for the four project area's • Descnption reflects adopted limits placed on each of the project area's debt issuance • • Tab 12-Redevelopment Agency Bond • Funded Projects This section of the budget gives an overview of the Redevelopment • Agencies Capital Projects funded by Tax • Allocation Bonds Shows bond funds available and a list of capital projects to be paid from bond • funds u sb di r 11 B 44 Eb 6l-E Y e m 11 i i Iii111111 IT IIIE Illiii 111111iiiii 1111111/1 10 E EE I I 1 A62b6n 11ia• {iLf e➢-i P!i 2 �p w Itg§llib 2 � ill - E 5 IIIIIIIlta III ' 21/1 31aa Nag a 1111111111 . 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Lo $ P 5 al e E 0 aa ' irrIP¢ �s� �€a e 5 U % ? eau 3 1je Otha SP I Ali a6ii e i' bti ' . i �eyY6666 nni 0 - a Ogle a £ . i �t.1 Z mH m i' m . 8 h o > c' . ei w� _ idle§ �m ieiga7 rii gli gal ' i MU: i ise - D oaippqq pppp9 7yy p iyb 'o 110]EWE 8 eo t ea o: o a Ya99a z m 3ypmixb w . o n€y5 acgi p S I IIIIIIIIIII1. I I I . s1jai6°o°G HMO c o a i a ` p° I jI ; IIIIIIIIIIIIIaie 1111 ; I I I III II • • • I t • I s 1 II IL A • UI!! 1 e1PJPI Rift • 1 JI HH l nu 1W ,- , g 1 1 1 1 g II I I 1 1 1 1 • I 1 • • il i 1 a •• IA ref • • ail' 11 • 15 • 1 liii • U p Sy c 8 " E Z Z d' • 3 I i I I • I k I m S E • p 3 A a • o o a _ g 1 1 1111 I I W a 1 1 • • o 3 PI • k ig $ � � A iill • 1 1 1 1 1 1 1 1 1 1 1 • • s ripi Ia l • fi8 ! ii • 1 i � i ! ji g ! ! ! s ! #a14 • I I I I I I I 1 1 1 1 1 1 ; niv 1 1 1 1 1 I I • a • mits il A pima • E h i o I I 11@ 1 1 1 a 1 1 1 1 c«c11 1 I • • • • City of Palm Desert Table of Contents • • TABLE OF CONTENTS • INTRODUCTORY PAGES SECTION-PAGE • Readers Guide to the Budget .. i • Organization Chart . . iii Table of Contents . . v • Resolution 04-_Adopting a Financial Plan . ... .. . ... . . . ... .. ... ix • Resolution_Adopting a Financial Plan for RDA . x • Resolution HA Adopting a Financial Plan for Housing Authority.. . . . . xi • Resolution 04-_Establishing an Appropriations Limit. .... xii • SECTION 1: BUDGET SUMMARIES • Accounting System and Budgetary Control . . 1-1 Budget Process 1-2 • * City Manager's Executive Summary,FY 2005-2006. 1-3 • * All Fund Summary • (Budget Summary,Highlights,Past Accomplishments) 1-10 All Fund Summary . . . . . .. ..... 1-17 • * Where The Money Comes From&Where The Money Goes 1-18 • All Fund Revenues by Category.. .. ...... 1-21 * All Fund Revenue Comparison 1-22 • All Fund Expenditures Summary . . . . .... 1-23 • All Fund Expenditures by Category. .. ... . .. . 1-24 • * All Fund Expenditures Comparison .. . .. ... 1-25 • Schedule of Authorized Staff Positions .. . .. .. 1-26 • GANN Appropriations Limit Calculation . ... .. 1-27 • Debt Summary . . 1-28 • Estimated Revenues Detail by Fund . . 1-29 • SECTION 2: GENERAL FUND OPERATING BUDGET • General Fund Overview . . . 2-1 • * General Revenue Summary . . . .. . 2-2 General Revenue Detail .. . .. . . .... .. . . 2-7 • General and Fire Fund Expenditure Summary . . . . . . . 2-8 • * General and Fire Fund Expenditure by Department . .. 2-10 * General and Fire Fund Expenditure Comparison Graph . .. 2-11 • General and Fire Fund Revenue and Expenditure Comparison 2-12 • * General Fund Expenditures by Category .. . .. . 2-13 • Summary of Expenditures by Category . . .. . . 2-14 • General Fund Departmental Expenditures (Departmental Summary by Expenditure Category) • City Council . . . . . . . . . 2-22 • City Manager • City Manager .. . . . . 2-24 City Attorney . .. .. 2-26 • Legal Special Services . . .. 2-28 • Community Services Community Services . . . . .. 2-30 • Community Promotions .. 2-32 • . *Denotes Graph v 110 Ill City of Palm Desert Table of Contents • • • SECTION 2: GENERAL FUND OPERATING BUDGET- Community Services(Cont) SECTION-PAGE • Marketing.. 2-34 Civic Arts Committee .. 2-36 • Legislative Advocacy . . .. .. 2-38 • Visitors Information Center .. . 2-40 • Community Services/City Clerk.. . . .. . . .. .. .. .. . .. 2-42 Elections. 2-44 • Human Resources 2-46 • Finance • Finance . .. . 2-48 Independent Audit . . . ... . .... . 2-50 • General Services . . .. . . . . 2-52 • Data Processing ... . . . . . . .. 2-54 Unemployment Insurance. . .. 2-56 Insurance. 2-58 • Inter-Fund Transfers Out . .. .. . . . .. . . . . . . . . 2-60 • Outside Agency Funding. 2-62 Police Services • Police Services. . . .. . . . . . . . . . 2-64 • Development Services • Development Services... . . .. . . ... .. . .. .. 2-66 Public Works-Administration • PW-Administration . . . . . .. . . . ... 2-68 • PW-Street Maintenance . . . . 2-70 • PW-Civic Center Park Maintenance . . 2-72 PW-Park Maintenance. ... ..... . . . . . . ........ 2-74 • PW-Landscaping Service Division. . . .. . 2-76 . PW-Street Lights/Traffic Safety . .. . . 2-78 PW-Street Repairs and Maintenance . 2-80 0 PW-Corporation Yard . .. . . . . . 2-82 • PW-Equipment/Auto . . . . 2-84 • PW-Public Bldg Operation/Mamt 2-86 PW-Portola Community Center Bldg .. . ... . . . 2-88 NPDES-Storm Water Pemut. . . . . 2-90 • Building& Safety • Building& Safety . . ... .... .. . . . 2-92 Animal Control. . .. . . . . 2-94 • Nuisance Abatement . . .. .. . . . . 2-96 • BS-Demohhon-R/M . • . . . 2-98 Code Enforcement . . . .. . 2-100 • Planning& Community Development 2-102 • SECTION 3:SPECIAL REVENUE FUNDS 41/ Special Revenue Fund Overview . . . . 3-1 • * Special Revenue Fund Budgets. . . • . . 3-2 • *Denotes Graph vi • • • • City of Palm Desert Table of Contents • • SECTION 4:SPECIAL ASSESSMENTS SECTION-PAGE • Special Assessment Fund Overview. . . . . .. . . 4-1 Special Assessment District Zones Consolidated Report • Zone 1 -6PB. . .. . . . .... ...... .. . .. .. 4-3 • Zone 6PC-PPBID III. 4 4 • • SECTION 5:DEBT SERVICE FUNDS • Debt Service Fund Overview. 5-1 • Debt Service Fund-Assessment Districts Consolidated Report .. .. 5-2 • • SECTION 6: CAPITAL IMPROVEMENT PROJECTS Capital Improvement Project Overview .... .. ..... .... .... . . . .. .. . . 6-1 • Five-Year Capital Improvement Program Map 6-3 • 5 -Year Schedule . . .. .. . 6-4 • Existing Projects Continued to Fiscal Year 05-06 Map.. 6-9 • • SECTION 7: REDEVELOPMENT AGENCY FUNDS • Redevelopment Project Area Fund Overview& Fund Bal Projections . . 7-1 • Summary of Redevelopment Funds. . .. . . . . 7-3 • • SUBSECTION 7A: TAX INCREMENT • Tax Increment&Revenue Worksheets . . . . .. . 7-5 • • SUBSECTION 7B: PROJECT AREA ADMINISTRATION • Project Area#1 Administration . _ 7-7 • Business Support . . .. . .. . 7-10 Project Area#2 Administration . . . .. . .... . . • 7-12 • Project Area#3 Administration . . . . . . . 7-14 • Project Area#4 Administration .. .. . . . 7-16 • • SUBSECTION 7C: DEBT SERVICE-PROJECT AREAS • Debt Service -Project Area#1 . . 7-19 Debt Service -Project Area#2 . . . . .. .. 7-21 • Debt Service-Project Area#3 . .... .. . . . . . .. 7-23 • Debt Service-Project Area#4 .. . .... • 7-25 • • ,SUBSECTION 7D: RDA BOND FUNDED PROJECTS • Bond Funded Capital Improvement Projects . . . . 7-27 • • • • *Denotes Graph vii • C City of Palm Desert Table of Contents • C SUBSECTION 7E: RDA HOUSING SET-ASIDE FUND SECTION-PAGE C, RDA Housing Set-Aside Fund Administration... ... . . . 7-28 Housing Authority -Catalina Garden Apartments ...... .... .. ... . . 7-31 Housing Authority-Desert Pointe. . . .. 7-33 • Housmg Authonty-Las Serenas 7-35 C Housing Authority -Neighbors Garden Apartments.. .. . ... . . . .... 7-37 Housing Authority -One Quail Place . .. . . . .. . . ... . 7-39 • Housing Authority-The Pueblos Apartments.. .. . . . ... 7-41 • Housing Authonty-Taos Palms Apartments .. . . . . 7-43 Housing Authority-California Villas Apartments . .. .. .... . . .... . 7-45 C Housing Authority-Laguna Palms Apartments.. .. . . . ... 7-47 III Housing Authority -Admimstration . . .. . 7-49 • SECTION 8:APPENDIX O Resolution 04-_: Salary Schedule&Authonzed Positions . . 8-1 • Salary Schedule-FY 2004/2005 ... . ... ... .. .. ... 8-11 C Redevelopment Agency Staff Time Allocation. 8-15 Approved List of Out of State Travel.. ... . . . . . .. 8-16 • Glossary of Finance and Budget Terms.. . . . .. . .. . . 8-17 C C • • • • 0 • C C C C C C C C C C C C *Denotes Graph viii C • • • RESOLUTION NO. 05- • • A RESOLUTION OF THE CITY COUNCIL OF THE CITY • OF PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1, • 2005 THROUGH JUNE 30, 2006. • • WHEREAS, the City Council has received and considered the proposed • Program and Financial Plan submitted by the City Manager on June 23, 2005; and • • WHEREAS, after due notice, the City Council held a public heanng on the • proposed plan. • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of • Palm Desert, California, that • • 1 The amounts shown on Exhibit 1, "Estimated Revenues", are hereby accepted as • the Estimated Revenues for the 2005-06 Fiscal Year for each fund and revenue source • 2. The amounts shown on Exhibit 2, "Appropriations" are hereby appropriated, to • the departments and activities indicated. The City Manager, or his duly appointed • representative, will have the authority to approve intra-departmental budgeted line item variations, additional appropriations or inter-departmental budget transfers will be • specifically approved by further City Council action during the 2005-06 fiscal year as the • need arises • 3. The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital • Projects", are hereby accepted as continuing appropriations from the 2004-05 Fiscal • Year The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2005 • PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm • Desert City Council held on this 23th day of June, 2005, by the following vote, to • wit. • AYES• • NOES ABSENT • ABSTAIN • • ATTEST • • RACHELLE KLASSEN, CITY CLERK BUFORD CRITES, MAYOR • CITY OF PALM DESERT, CALIFORNIA • • • xii • • • C C • RESOLUTION NO. • C A RESOLUTION OF THE BOARD OF THE PALM DESERT REDEVELOPMENT AGENCY, PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL PLAN C FOR THE FISCAL YEAR JULY 1, 2005 THROUGH JUNE 30, 2006 C C WHEREAS, the Board has received and considered the proposed Program and C' Financial Plan submitted by the Executive Director on June , 2005; and WHEREAS, after due notice, the Board held a public hearing on the p roposed plan. C NOW, THEREFORE, BE IT RESOLVED by the Board of the Palm Desert C Redevelopment Agency, Palm Desert, California, that: C 1. The amounts shown on Exhibit 1, "Estimated Revenues," are hereby accepted C as the Estimated Revenues for the 200562006 Fiscal Year for each fund and revenue C source. 2 The amounts shown on Exhibit 2, "Appropriations," are hereby appropnated to C the departments and activities indicated. The Executive Director, or his duly appointed ,-- representative, will have the authonty to approve infra-departmental budgeted line-item variations, additional appropriations or inter-departmental budget transfers will be specifically approved by further Redevelopment Board action during the 2005-2006 C Fiscal Year as the need arises 3 The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital Projects," are hereby accepted as continuing appropriations from the 2004-2005 Fiscal Year. The amounts included in this exhibit include all unexpended amounts from C purchase orders and contracts encum bered by June 30, 2005. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert C Redevelopment Agency held on this 23 day of June, 2005, by the fo[lowing vote, to wit AYES: • NOES: ABSENT: ABSTAIN: C _ BUFORD CRITES, MAYOR C C C ATTEST C C RACHELLE KLASSEN, CITY CLERK C CITY OF PALM DESERT, CALIFORNIA C C C C res-rdafnp/an0506 wpd Xi i i C C C_ • • • • • RESOLUTION HA - • A RESOLUTION OF THE CITY COUNCIL OF THE HOUSING AUTHORITY • OF PALM DESERT,CALIFORNIA,ADOPTING A PROGRAM • AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1, 2005 THROUGH JUNE 30,2006 • • • WHEREAS, the Housing Authonty has received and considered the proposed Program and Financial Plan submitted by the Executive Director on June,2005, and • • WHEREAS, after due notice, the Housing Authonty held a public hearing on the • proposed plan • NOW, THEREFORE, BE IT RESOLVED by the Palm Desert Housing Authority • Board of the City of Palm Desert, California,that: • 1. The amounts shown on Exhibit 1, "Estimated Revenues," are hereby accepted as • the Estunated Revenues for the 2005-2006 Fiscal Year for each fund and revenue source • 2 The amounts shown on Exhibit 2, "Appropriations," are hereby appropriated to • the departments and activities indicated. The Executive Director, or his duly appointed • representative, will have the authonty to approve mtra-departmental budgeted lme item variations; additional appropriations or mter-departmental budget transfers will be • specifically approved by further Housing Authonty action dunng the 2005-2006 Fiscal • Year as the need arises • 3 The amounts shown on Exhibit 3, "Contmumg Appropriations, Existing Capital • Projects," are hereby accepted as continuing appropnations from the 2004-05 Fiscal • Year The amounts included in this exhibit include all unexpended amounts from • purchase orders and contracts encumbered by June 30,2005 • PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm • Desert and Housing Authonty held on this 23 day of June, 2005, by the following vote,to wit • • AYES: NOES: • ABSENT: • ABSTAIN: • • BUFORD CRITES, MAYOR • • A11EST • • RACHELLE KLASSEN, DEPUTY CITY CLERK CITY OF PALM DESERT, CALIFORNIA . xiv • • • • • • C • RESOLUTION NO. 05- A RESOLUTION OF THE CITY COUNCIL OF THE C CITY OF PALM DESERT, CALIFORNIA, • ESTABLISHING THE APPROPRIATIONS LIMIT FOR THE 2005-2006 FISCAL YEAR C C WHEREAS, the voters approved the Gann Spending Limitation Initiative • (Proposition 4) on November 6, 1979, adding Article XIII B to the Constitution of the C State of California to establish and define annual appropnation limits on state and local a government entities; and • WHEREAS, Chapter 120-5 of the Revenue and Taxation Code Section 7910 0 (which incorporates California Senate Bill 1352) provides for the implementation of C Article XIII B by defining various terms used in this Article and prescribing procedures to be used in implementing specific provisions of the Article, jurisdiction of its C appropriations limit, and C WHEREAS, the required calculation to determine the Appropnations Limit for 0 Fiscal Year 2005-2006, has been performed by the Finance Department based on C available information and is on file with the Finance Department and available for public C review; C WHEREAS, finance staff will recalculate the Appropriations Limit for respective C fiscal periods including Fiscal Year 2005-2006, as soon as information regarding the C percentage changes in the local assessment roll due to additional local nonresidential new construction is made available by the Riverside County Assessor=s office, C NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm C Desert, California, that the City of Palm Desert Appropriations Limit is hereby C established as for 2005-2006 Fiscal Year. C PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm C Desert City Council held on this 23 day of June, 2005, by the following vote, to wit 0 AYES: • NOES: C ABSENT: C ABSTAIN: C BUFORD CRITES, MAYOR C ATTEST C I C RACHELLE KLASSEN, CITY CLERK C CITY OF PALM DESERT, CALIFORNIA C res-estepp04 pd XV I I C • • • ACCOUNTING SYSTEM & BUDGETARY CONTROL • • Fund Accounting Fund,various assessment district funds and the The accounts of the City are organized on the Redevelopment Agency project area funds • basis of funds and account groups,each of which • is considered a separate accounting entity The Fiduciary Funds operations of each fund are accounted for with a Trust and Agency Funds-used to account for • separate set of self-balancing accounts that assets held by the City in a trustee capacity or as • compnse its assets, liabilities,fund equity, an agent for individuals private organizations, and revenues, and expenditures or expenses, as other governments Since activities recorded • appropriate within these funds are outside the control of the City Council, these funds are not included within • Government resources are allocated to and this budget document • accounted for in individual funds based upon the purposes for which they are to be spent and the Basis of Accounting • means by which spending activities are controlled Basis of Accounting refers to the point at which revenues and expenditures are recognized in the • The various funds utilized by the City are grouped accounts and reported in the financial statements • into genenc fund types and broad fund categories All governmental funds, agency funds, and as follows expendable trust funds are accounted for using • the modified accrual basis of accounting Their Governmental Funds: revenues are recognized when they become • General Fund- The General Fund is the general measurable and available as net current assets • operating fund of the City It is used to account All proprietary funds and nonexpendable trust for all financial resources except those required to funds are accounted for using the accrual basis of • be accounted in another fund accounting Their revenues are recognized when they are earned, and their expenses are 0 Special Revenue Funds-used to account for the recognized when they are incurred • proceeds of specific revenue sources that are legally restncted to expenditures for specified Budgetary Basis of Accounting • purposes Special Revenue Funds include the Budgets for the governmental fund types are sections label Special Revenue and Special adopted on a basis consistent with generally • Assessments The landscaping and lighting funds accepted accounting principles, utilizing the • are taken to City Council by separate resolution modified accrual basis of accounting The and are adopted as a consolidated district budget proprietary fund-Golf Course Fund is budgeted • However, the City reflects the individual zones in utilizing available cash balance(cash basis) As a • separate departments and funds This allows the result, this fund does not maintain a depreciation residents of the zones to see the exact detail of reserve fund, no depreciation expenses(non cash • their improvements and maintenance entry)are budgeted The other propnetary fund is the Office Complex which is budgeted on an • Debt Service Funds-used to account for the accrual basis of accounting and maintains a accumulation of resources for,and the payment depreciation reserve Budgeted amounts are as • of, general long-term debt principal, interest,and onginally adopted and as further amended by City • related costs other than capitalized leases and Council action compensated absences which are paid from the • governmental funds The City currently has eight Budgetary Control assessment distncts(83-1, 84-1 R, 87-1,92-1,94 Budgetary controls are maintained to ensure • 1 -Bighorn,94 2-Sunterrace, 94 3-Merano, compliance with legal provisions embodied in the • 91-1 Indian Ridge Community Facility District) In annual appropriated budget approved by the City addition, several of the original bond issues have Council Activities of the governmental and • been refunded into a Marks Roos Refunding Bond propnetary funds are included in the annual issue, • appropnated budget The budgetary level of Capital Projects Funds-used to account for control,the level at which expenditures cannot • financial resources to be used for acquisition or legally exceed the appropnated amount, isexercised at the fund level • construction of major capital facilities(other than those financed through propnetary funds) Capital • Project Funds for the City include Art in Public • Places, Capital Project Reserve fund, Streets fund,Ordinance 416, Drainage Facilities, Park • and Recreation Facilities, Signalization, Buildings, Museum, Library, Corporation Yard,YMCA• Building Fund, Interstate 10,Sports Complex Page 1-1 • • C C ACCOUNTING SYSTEM & BUDGETARY CONTROL Q C Fund Accounting Fund,vanous assessment distnct funds and the C The accounts of the City are organized on the Redevelopment Agency project area funds • basis of funds and account groups, each of which is considered a separate accounting entity The Fiduciary Funds • operations of each fund are accounted for with a Trust and Agency Funds-used to account for separate set of self-balancing accounts that assets held by the City in a trustee capacity or as C comprise its assets, liabilities,fund equity, an agent for individuals private organizations, and • revenues,and expenditures or expenses,as other governments Since activities recorded appropnate within these funds are outside the control of the • City Council,these funds are not included within Government resources are allocated to and this budget document C accounted for in individual funds based upon the • purposes for which they are to be spent and the Basis of Accounting means by which spending activities are controlled Basis of Accounting refers to the point at which Q revenues and expenditures are recognized in the The venous funds utilized by the City are grouped accounts and reported in the financial statements • into genenc fund types and broad fund categones All governmental funds,agency funds, and as follows expendable trust funds are accounted for using C the modified accrual basis of accounting Their • Governmental Funds: revenues are recognized when they become • General Fund- The General Fund is the general measurable and available as net current assets operating fund of the City It is used to account All proprietary funds and nonexpendable trust C for all financial resources except those required to funds are accounted for using the accrual basis of be accounted in another fund accounting Their revenues are recognized when • they are earned, and their expenses are Special Revenue Funds-used to account for the recognized when they are incurred proceeds of specific revenue sources that are C legally restricted to expenditures for specified Budgetary Basis of Accounting purposes Special Revenue Funds include the Budgets for the governmental fund types are • sections label Special Revenue and Special adopted on a basis consistent with generally C Assessments The landscaping and lighting funds accepted accounting principles, utilizing the are taken to City Council by separate resolution modified accrual basis of accounting The • and are adopted as a consolidated distnct budget proprietary fund-Golf Course Fund is budgeted However, the City reflects the individual zones in utilizing available cash balance(cash basis) As a C separate departments and funds This allows the result, this fund does not maintain a depreciation C residents of the zones to see the exact detail of reserve fund, no depreciation expenses(non cash their improvements and maintenance entry)are budgeted The other propnetary fund is • the Office Complex which is budgeted on an • Debt Service Funds-used to account for the accrual basis of accounting and maintains a accumulation of resources for,and the payment depreciation reserve Budgeted amounts are as C of, general long-term debt pnncipal, interest,and onginally adopted and as further amended by City related costs other than capitalized leases and Council action • compensated absences which are paid from the governmental funds The City currently has eight Budgetary Control • assessment districts(83-1, 84-1 R, 87-1,92-1, 94- Budgetary controls are maintained to ensure C 1 -Bighorn, 94-2-Sunterrace, 94-3-Merano, compliance with legal provisions embodied in the 91-1 Indian Ridge Community Facility District) In annual appropnated budget approved by the City • addition, several of the original bond issues have Council Activities of the governmental and been refunded into a Marks Roos Refunding Bond propnetary funds are included in the annual C issue appropriated budget The budgetary level of C control,the level at which expenditures cannot Capital Protects Funds-used to account for legally exceed the financial resources to be used for acquisition or appropnatedamount, is construction of major capital facilities(other than exercised at the fundd level C those financed through propnetary funds) Capital • Project Funds for the City include Art in Public Places,Capital Project Reserve fund, Streets • fund, Ordinance 416, Drainage Facilities, Park and Recreation Facilities, Signalization, Buildings, C Museum, Library, Corporation Yard,YMCA Page 1-1 C Building Fund, Interstate 10, Sports Complex C C • • • CITY MANAGER'S EXECUTIVE SUMMARY, FY 2005-2006 • I am pleased to submit the City Manager's proposed budget for Fiscal Year 2005/06 • The proposed budget document contains all City programs, capital improvement • projects, and services that will be provided to the Palm Desert community for Fiscal • Year 2005-2006 • This document summarizes the City's financial goals and allocates the resources • necessary to make this work plan a reality The proposed budget was built on a fiscally sound base and reflects a sustainable budgeting approach Since its incorporation, • Palm Desert has always employed this concept, ensuring that ongoing costs do not • exceed ongoing revenues This plan also allows for an economic reserve, the City's • savings account, to continue its historic growth pattern It reflects the City Council's commitment to fiscal responsibility through long-term prudent financial planning • • While the City continues to diligently take care of its own financial situation, other factors • continue to present challenges The indirect results of a statewide weak economy and the State's subsequent revenue raids on local governments have continued to spill into • this year's budget process What is still cause for continued scrutiny for both the City • and the Palm Desert Redevelopment Agency are the proposed FY 2005/06 State budget's final impacts, specifically in regards to vehicle license fees, sales tax and • property tax revenue changes and timing of payments by the State • • In spite of these factors, there are indications that the State has started a modest economic recovery The number of new business incorporations is growing • Additionally, new home building is a bright spot all around California While the • Coachella Valley's economy remains strong in sales tax revenues and improved commercial/residential property valuation, we are also now benefiting from a rise in • hotel occupancies The City will continue its implementation of a strong sustainable • budget vision by • • Ensuring the FY 2005/06 proposed budgets are balanced, 0 • Ensuring the City continues its history of maintaining a strong reserve balance, • and • • Anticipating $4 7 million in State budget impacts to City and Redevelopment Agency revenues 0 • The budget development process is a constant work in progress Revenue projections • and operating expenditures are frequently monitored to ensure a balanced budget at the end of every fiscal year The City Council will address any deviation from the City's • forecasted revenues and expenditures during a mid-year budget review process • The current budget document and Capital Improvement Program (CIP) provide a • proactive, forward-looking design in addressing Palm Desert's dynamic needs We • have the opportunity, based on the City's revenue stream and financial reserves, to • maintain a high level of services to the public and to move forward on a number of fronts in effectively planning and implementing public programs and services • • • • • Page I-3 • C C CITY MANAGER'S EXECUTIVE SUMMARY, FY 2005-2006 C For FY 2005/2006, the City's major revenue sources continue to be derived from sales C tax, hotel occupancy tax, license/permit fees, and property tax revenues For FY C 2005/2006, the City's General Fund and Fire Fund is budgeting $49,193,192 in C revenues The City's total revenue sources within the General Fund and all other city C funds is $178,685,222 for FY 2005/06 For FY 2005/2006, the City's major expenditures go towards personnel costs, public C' safety contracts (Police and Fire), and street maintenance operations For FY C 2005/2006, the City's General Fund and Fire Fund is budgeting $49,082,294 in C expenditures The City's total appropriations for its entire operation is $191,580,987 for FY 2005/06 GENERAL FUND C TOTAL GENERAL&FIRE SOURCES OF FUND= $49 19 MILLION C Transfer From Other Funds Licenses&Perms • Transient 4 4% 61% Occupancy Tax Property 15 4% • _ Taxes(Fire Taxes) 169% C r Interest&Rentals • Charges for Services • 44% State Subventions 58% • Other Revenues '! 8 5% -------- --- - Sales Tax 35 6% • • General & Fire Fund Revenue Fiscal Year 2005-2006 SERVICES AMOUNT PERCENT Property Taxes(Fire Taxes) 8,302,000 16 9% C Sales Tax 17,515,000 35 6% Other Revenues 4,195,000 8 5% State Subventions 2,860,000 5 8% C Charges for Services 2,168,692 4 4% Interest&Rentals 1,400,000 2 8% Transient Occupancy Tax 7,600,000 15 4% C Transfer From Other Funds 2,150,000 4 4% Licenses & Permits 3,002,500 6 1% Total General/Fire Funds 49,193,192 100% C C C C C Page 1-4 C • • • CITY MANAGER'S EXECUTIVE SUMMARY, FY 2004-2005 & 2005-2006 • Summary of General Fund Appropriations (Where the money goes) • TOTAL GENERAL&FIRE APPROPRIATIONS• = $49 08 MILLION • • Gpital Improvement Trawler:To Other • Pralect: 186k � 2158 • • ' General Government 6% • • Debt Service 257% public Safety 106k • Public Work: 3 3% • Park:&Recreation Hominy Economic& • 65% Comm Dev 738 • • • GENERAL&FIRE BUDGET-APPROPRIATIONS • Fiscal Year 2005-2006 SERVICES AMOUNT PERCENT• General Government 8,741,357 17 8% • Public Safety 20,562,999 41 9% • Public Works 7,417,600 15 1% Housing, Economic&Comm Dev 7,134,238 14 5% • Parks&Recreation 3,645,100 7 4% • Transfers To Other Funds 1,581,000 3 2% • Total All Funds 49,082,294 100 0% • • GENERAL FUND (RESERVES) • This budget is based upon an In-depth analysis of actual and projected fund balances, revenues, and expenditures At the end of each fiscal year, the City may realize • additional revenues or may not spend all of its planned expenditures For every year • since its incorporation, the City has accumulated the revenue excess over expenditures • (net revenue) and reserved ("saved") these funds for future use For FY 2005/06, staff projects that the City will not need to utilize any reserve funds to balance the budget • The City financial condition remains strong and still maintains over $27,000,000 in • General Fund cash reserves • REDEVELOPMENT AGENCY • The Palm Desert Redevelopment Agency was established in 1974 for the purpose of • serving as a catalyst for revitalization by creating opportunities for business growth, jobs, and affordable housing that achieve a balanced and prosperous community • Authorized and organized under the provisions of the California Community • Redevelopment Law, the Agency operates primarily in four redevelopment project areas • designated by the Agency Board, which is composed of the City Council • • Page 1-5 • • • CITY MANAGER'S EXECUTIVE SUMMARY, FY 2005-2006 • • To create a balanced, sustainable local economy, Agency staff is applying time and • energy toward recruiting and retaining businesses that create excellent employment • opportunities within Palm Desert To that end, the City continues to actively retain and • recruit businesses that can contribute to residents' high quality of life in Palm Desert • The Agency funds its activities through tax increment financing After an area is • designated as a redevelopment project area, the portion of property taxes attributable to any subsequent increases in property valuation (tax increment) becomes potential • Agency revenue Depending on the particular Project Area, certain amounts of tax • increments are "passed through" to other taxing agencies for their use In accordance • with state law, the Agency deposits 80% of the tax increment revenue it receives into a Project Fund (used to pay Agency debt) and 20% into a Low/Moderate Income Housing • Fund • For FY 2005/2006, the Agency's major revenue source continues to be derived from • property tax increments For FY 2005/2006, the Agency will receive $98,534,567 in • revenues (includes transfers in from other funds) • For FY 2005/2006, the Agency's major expenditures go towards the funding of debt • service and capital improvement costs For FY 2005/2006, the Agency is budgeting • $105,652,333 in expenditures • TOTAL REDEVELOPMENT APPROPRIATIONS =$105 65 MILLION • Trancler To Other Fund; • 32 52 • Houang Economic 51% • �r General Government 32 • �� f i • >.�;pe�� Houang Economic 51% • glillpstang r • • • Debt Service 42 PX • RDA FUNDS BUDGET - APPROPRIATIONS • Fiscal Year 2005-2006 • SERVICES AMOUNT PERCENT • General Government 3,324,450 31% • Housing, Economic 7,374,973 7 0% • Debt Service 48,941,913 46 3% • Capital Improvement Projects 15,760,000 14 9% Transfer To Other Funds 30,250,997 28 6% • Total RDA Funds 105,652,333 100% • • Page 1-6 • • • • • • CITY MANAGER'S EXECUTIVE SUMMARY, FY 2004-2005 & 2005-2006 • • The Redevelopment Agency also illustrates its commitment to the Palm Desert • community in fiscal year 2005/06 by budgeting $15,760,000 in capital improvement • projects and $20,874,439 in carryover projects For FY 2005/06 through 2009/10, the Agency is budgeting $17,765,000 in capital improvement projects (See Capital • Improvement Program for details) • • HOUSING AUTHORITY AND HOUSING FUND • The Housing Authority provides and maintains housing units within the city and related • services for low- and moderate- income families The Housing Authority advocates and provides quality, affordable safe housing, encourages self-sufficiency, and strengthens • community inclusiveness and diversity in housing The Housing Authority experienced • much activity in fiscal year 2004/05 For fiscal year 2005/06, the Housing Authority is • budgeting $500,000 and Housing Fund is budgeting $8,810,000 in projects In addition to these projects and programs, the Housing Fund will carry over $24,348,000 for • various activities benefiting low and very low-income families • • CAPITAL IMPROVEMENT PROGRAM(CIP) • This fund accounts for capital improvement projects funded from general, special, and • Redevelopment Agency revenues This fund also provides a reserve to accumulate funds for projects that could not be funded within the fiscal constraints of a single year • Types of projects funded include annual residential street resurfacing, sidewalk repair, • and public facility construction/renovation The proposed five-year capital improvement • program is presented in detail within the budget under the section labeled "Capital Improvement Projects" and will use the following major funding sources • • FUND TYPE FY 2005/06 Percent • Measure A 5,769,000 17% • General Fund &Equip 452,500 1% • Golf Course Improvements 498,200 1% • Drainage 300,000 1% • Public Safety Grants 117,500 0% • Capital Projects Reserve 9,655,000 29%Art in Public Places 511,900 2% • Redevelopment CIP 6,464,000 19% • Housing 9,315,000 28% • Park & Recreation Related 365,000 1% • TOTAL 33,448,100 100% • • • • • • • Page 1-7 • • • CITY MANAGER'S EXECUTIVE SUMMARY, 2005-2006 C In addition to new projects of $33,448,100 for fiscal year 2005-2006, the City, C Redevelopment Agency, and Housing Authority will carry over $65,787,804 for continuing projects from FY 2004-2005 For the Five-Year CIP, these entities and the C Desert Willow Golf Resort are proposing funding projects totaling $109,494,982 • TOTAL CAPITAL IMPROVEMENTS C = $33 448 MILLION • Buildings & Housing Other Imp Projects 2% • 28% AIPP 2% • C Parks&Rec C 3% Drainage Streets 1% 64% • C • • CAPITAL IMPROVEMENT PROJECTS • Fiscal Year 2005-2006 • IMPROVEMENTS AMOUNT PERCENT Streets 21,680,500 64 8% 0 Drainage 300,000 0 9% • Traffic Signals - 0 0% Parks&Recreation 863,200 2 6% Art In Public Places 511,900 1 5% C Housing Projects 9,315,000 27 8% • Buildings&Other Imp 777,500 2 3% Total CIP FUNDS 33,448,100 100.0% 0 ENTERPRISE FUND SUMMARY Desert Willow Golf Resort and the Parkview Office Complex (Commercial Rental Office Complex) comprise two City enterprise funds These enterprise funds are used to C account for operations that are financed and operated in a manner similar to private C business enterprises, where the intent of the governing body is that the costs of providing goods/services to the general public on a continuing basis be financed primarily through user charges C The fiscal year 2005/06 budget marks the seventh year of operation for the Desert C Willow North Course (Fire Cliff) and sixth year of operation for the Desert Willow South C Course (Mountain View) For FY 2005/06, staff anticipated that this resort will attain C $8,574,176 in revenues and $7,893,793 in expenditures (excluding depreciation of C $804,000), for a net operating profit of$680,383 Page 1-8 C • • • • CITY MANAGER'S EXECUTIVE SUMMARY, 2005-2006 • • The Parkview Office Complex is budgeted in FY 2005/06 for an anticipated revenue • stream of $892,128 and expenditures totaling $479,850 (excluding depreciation of $295,440), for a net operating profit of $412,278 This complex has 100% occupancy • rate by the close of FY 2004/05 • CLOSING REMARKS • This annual budget reflects the City's ongoing dedication to preserving the valued • quality of life within the Palm Desert community It accounts for the State's fiscal condition, City Council goals, the newly revised General Plan, and Citywide objectives. • • The budget process emphasizes long-range planning, budgeting for results, effective • program management, and fiscal responsibility The City continues its policy of ensuring the allocation of adequate resources in preserving existing assets/programs, • fostering an efficient and cost-effective government, maintaining the City's stable • financial position, and delivering high quality services to meet the community's needs • Major Capital Improvement Projects and several promising business, retail and housing • developments will highlight the future However, to ensure that Palm Desert's current • level of high quality municipal services carries on and to continue thoughtful financial planning, City Staff will utilize all financial management tools available Along with our • history of retaining professional staff and a long-standing presence of strong City • Council leadership, the City continues to be a premier organization among Coachella • Valley cities. • • • • • • • • • • • • • • • • • • • • • Page 1-9 • • • 0 ALL FUND SUMMARY • BUDGET SUMMARY, HIGHLIGHTS, &PAST • ACCOMPLISHMENTS • • • The All Fund Summary section serves as a means to review the entire City,Redevelopment Agency, and 0 Housing Authonty budgets, highlights sigmficant changes/potential fiscal impacts, and summanzes fiscal year • 2004-05 accomplishments • NEW PROGRAMS.PROGRAM CHANGES.AND CURRENT PROJECTS: • Fire Services: The Cove Communities Cities agreed to contract fire services on a city-by-city basis mstead of O as a group • Police Services Due to the growth increase in the north sphere,current police service contract includes six new a deputies 0 New Visitor Center The new Visitor Center will be completed and operated by the City in the new fiscal year • The new facility is located m the Entrada Del Paseo project and will provide additional retail square feet to display more City merchandise • GENERAL FUND & FIRE FUND • The City of Palm Desert cultivated a sound foundation of General Fund revenues mcludmg sales taxes, C transient occupancy taxes, licenses and permits, roe taxes,and investment earnings The current year 0 P Y property i'tY balanced budget reflects the City's contmued goal to enhance and improve the quality of life and safety within • the Palm Desert commumty c Summary of General &Fire Fund Budgeted Revenues • • Budgeted Budgeted Increase Percent C Category 04-05 05-06 (Decrease) Change • Sales Tax 14,700,000 17,515,000 2,815,000 19% • Transient Occupancy Tax 7,350,000 7,600,000 250,000 3% Licenses,Permits& Charges 4,223,000 5,009,192 786,192 19% C Property Tax 3,850,000 3,952,000 102,000 3% Interest Earnings&Rental 2,000,000 1,400,000 (600,000) (30%) C' State Subvention 2,798,000 2,860,000 62,000 2% • Franchise Tax 2,350,000 2,575,000 225,000 10%All Other Revenue 1,770,000 1,820,000 50,000 3% O Totals-General Fund 39,041,000 42,731,192 3,690,192 9% C Fire Taxes & Transfer 5,557,000 6,562,000 1,005,000 18% Fire Reserve 662,000 0 (662,000) -100% C Totals-General& Fire 45,260,000 49,293,192 4,033,192 9% C C C 0 C Page 1-10 0 C • • • • • ALL FUND SUMMARY • BUDGET SUMMARY, HIGHLIGHTS, &PAST ACCOMPLISHMENTS • • • Summary of General Fund Bud¢eted Revenues (continued) • • The City's General Fund is projecting an estimated revenue increase of$3 690 million m fiscal year 2005-06, with considerable growth in sales tax revenues • • Due to the City's popularity and robust economic structure in retail, tounsm, and commercial development,a • $2,815,000 increase(19%) in sales tax revenue is being budgeted • Transient Occupancy Tax(TOT) is the General Fund's second highest revenue source The City is anticipating • a marginal increase in TOT revenue The City's TOT rate is currently nine percent, one of the lowest rates in • the Coachella Valley. As revenues begin to level out,the City may wish to initiate discussions with regard to mcreasmg the current rate • • Licenses, Permits, and Charges are projected to increase The increase is primarily due to the new permit rates. • In addition, the General Fund is recovering for administrative costs;by charging staff salaries spent administering capital projects • • With the development of new homes, the City anticipates a$102,000 increase(3%) from the prior fiscal year in property taxes • • Investments earning rates have remained low and no economic recovery is anticipated A $600,000 reduction • (-30%) in interest earnings is budgeted from the current year • State Subventions is projecting a minor increase of$62,000 (2%) from the prior year • With the growth of homes, franchise revenue is projecting an mcrease of$225,000 (10%) • • In total, the City's General Fund is budgeting $42,731,192 in revenues,which translates to a$3,690,192 • increase(9%) over the pnor fiscal year of$39,041,000 • • • • • • • • • • Page 1-I1 • • • C • • ALL FUND SUMMARY C BUDGET SUMMARY,HIGHLIGHTS, &PAST • ACCOMPLISHMENTS • C • Summary of General& Fire Fund Budgeted Expenditures 0 C Budgeted Budgeted Increase Percent • Category 04-05 05-06 (Decrease) Change 0 Personnel Service& Benefits 12,716,209 14,093,150 1,376,941 11% Supplies 655,500 720,100 64,600 10% • Other Services,Charges&Transfers 24,685,559 27,499,944 2,814,385 11% Capital Outlay 319,500 327,500 8,000 3% Totals-General Fund 38,376,768 42,640,694 4,263,926 11% 0 Fire Contract 6,562,000 6,441,600 (120,400) -2% Totals 44,938,768 49,082,294 4,143,526 9% C Compared to the fiscal year 2004-05 budget, the City's General Fund expenditures are projected to mcrease by C $4,263,926 million(11%) The mcrease m Personnel Service and Benefits expenditures of$1,376,941 is • attributable to an annual cost of livmg adjustment increase of 4%, a 6%mcrease in PERS, and a 3 08% increase C in the City's health plan • The City's Riverside County Sheriff and Fire Department public safety contracts represent a considerable • increase in Other Services, Charges, &Transfers expenditures The current year Sheriff's Department contract C includes the following services (1)patrol services; (2)booking fees, (3) facility charges; (4) vehicle mileage, (5) dispatching services, (6) supplies, (7) contingency funding; and(8)the Police Action Counseling Team • (PACT) The total General Fund cost of the Sheriff's Department contract is$12,385,599, a 7 71%increase C from FY 04-05 This represents 29%of General Fund budgeted expenditures C The City's General Fund budget includes a transfer out of$1,000,000 to cover the Fire Department short fall • Fire Services includes. (1) fire fighters, (2)paramedics; (3) fire inspectors, (4)hazardous matenals response, C (5) vehicle and building maintenance, and(6) commercial/housing building plan review The City also contributes to fund the local volunteers that assist m fire and other emergencies. The total FY 2005-06 General C Fund cost for Fire Services is budgeted at$6,441,600 • In an effort to maintain superior streets within the community, the City will continue funding its street C resurfacing budget as follows street resurfacing ($1 3 million), curb,gutters and cross gutters($200,000), C storm dram maintenance($100,000), striping ($150,000), and parking lot resurfacing($100,000) C The Capital Outlay expenditures increase represents the replacement of office, safety,and street repair C equipment C C C C' 0 Page 1-12 C C C C • • • • ALL FUND SUMMARY • BUDGET SUMMARY, HIGHLIGHTS, &PAST • ACCOMPLISHMENTS • • • REDEVELOPMENT AGENCY • The Redevelopment Agency once again demonstrates its commitment to the Palm Desert community in fiscal • year 2005-06,via the following proposed projects • 1 Construction of a Regional Park • 2 Development of Land on El Paseo and Highway 111 (Entrada Del Paseo) 3 Warner Trail Storm Dram• 4. Desert Willow Lot Pad Stabilization • 5. Fred Wanng Dnve Street Improvements • 6 Remodeling of Palms to Pines Shoppmg Center 7. Living Desert Parking Lot Improvements • 8 College of the Desert Swunming Pool Remodeling • 9 Desert Willow Well Site Development • 10 Desert Willow Lakes Renovation 11 Portola Avenue&Whitewater Bndge • 12 Funding of Utility Undergroundmg for Major Artenal Roads&Neighborhood Assessments • The current year budget enhances Palm Desert's reputation as having a leadmg Redevelopment Agency in the • State by budgeting $6 450 million in capital improvement projects for 2005-06 and$20,874,439 in carryover • projects (See Capital Improvement Program for details). • CAPITAL IMPROVEMENT PROGRAM • The proposed five-year capital improvement program is presented in detail in the section labeled"Capital • Improvement Projects (CIP) " In year one, the City, Redevelopment Agency,and Housing Authority propose • projects totaling $41,043,500 Major proposed projects include the following • 1 Fred Waring Drive Widening from Phyllis Jackson Lane to Washington Street • 2 Palm Village Apartment Building Constriction • 3 Portola Avenue/Interstate 10 Interchange Design,Planning, &Right-of-Way Acquisition 4 Entrada Del Paseo Development • 5 Cook Street from Fred Waring to Frank Sinatra • 6 Monterey Ave/Freeway Loop 7 Corporation Yard Improvements • 8 Mesa View Fire Station Renovation • 9 Drainage Projects • 10 Installation of Citywide Landscaping Medians • 11 Portola Avenue &Whitewater Bridge • • In addition to new projects, the City,Redevelopment Agency,and Housing Authonty will carryover $68,650,079 for continuing projects For the Five-Year CIP, these entities propose funding totaling • $178,145,061 • Page 1-13 • • • • • • ALL FUND SUMMARY • BUDGET SUMMARY, HIGHLIGHTS, &PAST • ACCOMPLISHMENTS • • • ENTERPRISE FUND SUMMARY • The City currently has two enterpnse funds 1)Desert Willow(A Golf Resort), and 2)the Parkvlew Office • Complex(A Commercial Rental Office Complex) • Proposed Budget Parkvlew • For Fiscal Year 2005-2006 Desert Willow Office Complex Revenues • Golf Course Fees 5,672,189 0 • Proshop Fees 909,237 0 • Range Ball Fees 40,350 0 Food&Beverage 1,776,500 0 • Other Income 175,900 4,128 Rental of Real Property 0 888,000 • Total Revenue 8,574,176 892,128 • Expenses • Salaries and Benefits 3,688,206 Other Services 4,206,287 479,850 • Capital Outlay 0 • Total Expenses 7,894,493 479,850 Net Operating Profit 679,683 412,278 • • The fiscal year 2005-06 budget marks the eighth year of operation for the Desert Willow North Course(Fire Cliff) and seventh year of operation for the Desert Willow South Course(Mountain View) Desert Willow's • budget currently projects a Net Operating Profit of$679,683 before replacement costs of$804,000. The state- • of-the-art clubhouse is fully operational and projected to bnng$2 6 million in revenues • The Parkvlew Office Complex anticipates a Net Operating Profit of$412,278 before replacement costs of • $295,400. Parkview has increased their base rent to match market demand Parkvlew does not expect to • experience any vacancies for the upcoming year,therefore, the rent revenue budgeted remains constant Overall • expenses are not anticipated to change significantly • HOUSING AUTHORITY • The Housing Authonty expenenced much activity in 2004-05 For fiscal year 2005-06, the Housing Authority • has budgeted for$18 310 million in projects that include • 1 Development of 18-acre site of single-family/multi-family residential housing for qualified low-and- • moderate income households(including carryover$12 386 million) 2. Laguna Palms Apartments Rehabilitation($2 million) • 3 New Acquisition Rehabilitation and Property Acquisition($5 million), and • 4. Rent, Mortgage,Home Purchase, Home Improvement, and Home Maintenance Assistance for Low- • Very Low-Income Families($560,000) In addition to these projects and programs,the Housing Authority will carry over$24 348 million for various activities benefiting low- • and-very-low income families • PAGE 1-14 • • • • • • • • ALL FUND SUMMARY • BUDGET SUMMARY, HIGHLIGHTS, &PAST • ACCOMPLISHMENTS • • • • FISCAL YEAR 2005-06 POTENTIAL BUDGET IMPACTS • Restricted Capital Funds In the Five-Year Capital Improvement Program, all restricted capital and special revenue funds are allocated to various projects Any additional projects will require a transfer from the General • Fund,would result in a reduction to the City's unobligated General Fund Reserve • State Budget Cnsis The State of California is currently exploring methods to control its deficit Subsequently, • cities and counties may have to sacnfice potential revenue sources for the State to meet its fiscal obligations • • Future Terronst Event(s) Key sources of revenue for the City are sales and transit occupancy(TOT) taxes, • therefore, any potential terrorist event(s)may negatively impact tourism and these revenue streams • FISCAL YEAR 2004-05 BUDGET ACCOMPLISHMENTS • The followmg is a hst of various capital projects, goals, and programs accomplished during fiscal year 2004-05 • 1. Palm Desert High School Access Road • 2 Country Club Median • • 3 Paid off Loan from CVAG for three bridges • 4. Palma Village Neighborhood Park • • 5 Merle Street Sewer • 6 42nd Avenue Sidewalk • • 7 After-School Program • 8 New Visitor Center • • 9 Fred Waring Drive Widenmg from Deep Canyon to Cahforma • 10 Annexation of Palm Desert Greens and Suncrest • • • • • • • • Page 1-15 • • • • CITY OF PALM DESERT • ALL FUND BUDGET SUMMARY • 6/30/2005 2005-2006 6/30/2006 • FUND Beg inning InterFund Transfers Ending Description Balance Rex enues In (Out) Expenditures Balance • General Fund 27 000 000 41,581 192 1 150 000 (1,581 0001 41,059 694 27,090,498 Fire Fund 2,645,000 5462,000 1,000,000 6441,600 2,665 400 Total General&Fire Fund 29 645 000 47,043 192 2,150 000 (1,581 000) 47,501 294 29 755 898 • Special Revenue Funds Traffic Safety - 205 000 (205,000) - - • Gas Tax - 895,000 (895,000) - - Measure A 2 400 000 3 391,850 5 769,000 (27,150) • Housing Mitigation Fee - 32,500 (32,500) - - CDBG Block Grant 50,000 430 000 480,000 - • New Construction Tax - 350,000 - 350,000 Drainage Facility 4,900,000 79,000 _ 4 979 000 • Park and Recreation 68 400 68,400 Signalization 300,000 44,300 365,000 (20,700)• Waste Recylcing Fees 4,375,000 600,000 (50,000) 545,600 4 379 400 Public Safety - 117 500 117,500 - • Air Quality Management 100,000 52,000 19,000 133,000 -• City Wide Business Promo - 51,000 51,000 - Art in Public Places 1,500,000 215,000 (7,600) 755,200 952,200 • AIPP Maintenance Fund 200,000 3 000 7,600 60,000 150,600 Child Care Program - • Golf Course Maint/Improvements 2 700,000 337,306 498,200 2,539,106 Retiree Health 7,600,000 828 000 250 000 8 178 000 • Special Assessment Tab - - - El Paseo Merchants 30,000 215 000 215,000 30 000 • Landscape&Lighting Zones 267,600 336,404 48,000 349,785 302,219 Business Improvement District 20 000 _ 180,667 - 170,548 30,11.9_ • Capital Projects Funds • 2010 Plan Reserves 3 300 000 6 519,700 9 655 000 164,700 Drainage 2 800 000 59,000 300 000 2,559,000 • Parks - 190 600 - 190,600 Signalization2,100 2,100 • Library Maintenance 259,000 - 320,000 250,000 329,000 Buildings Maintenance 3,100,000 3,100,000 • Town Center Parking Lot - - - • Enterprise Funds Parkwew Office Complex 1,500 000 892 132 775,290 1,616,842 • Equipment Replacement Fund 3,000,000 - 213,000 125,000 3,088,000 Desert Willow Golf Course 1,000,000 8,574,176 8,697,793 876,383 • Debt Service Funds Assessment Distnct 83-1 25,000 - - 25,000 • Assessment Distnct 84-1r 700,000 - (298,265) 22,200 379,535 Ill Assessment Distnct 87-1 200,000 159,305 (136,305) 22,800 200 200 Assessment District 92-1 100,000 7,037 (5 437) 1,600 100,000 • Assessment District 94-1A 200,000 7,301 (3 351) 3,950 200 000 Assessment Distnct 94-18 - • Assessment District 94-2 160 000 120,533 (107,433) 13 100 160 000 Assessment District 94-3 89,000 111 098 (99 598) 11 500 89,000 • Canyons at Bighorn 98-1 36,000 247,884 - 247 884 36 000 Community Facility 91-1(1992) 1,545000 2 013 568 (1 984 886) 28,682 1545,000 • Assessment Distnct 0l-01 90,000 215,580 (182 180) 18400 105,000 Palm Desert Financing Auth-RDA 2,400 - 17,894,967 17,897,367 - • Palm Desert Financing Auth-City 202,851 - 2 816 922 3 019 773 - • Redevelopment Agency Funds Capital Project Area#1 11 000 000 175 000 8,807,050 2,367,950 • Capital Project Area#2 4,800,000 50 000 - 551,400 4,298,600 Capital Project Area#3 1,800,000 35 000 -• 180,000 1 655 000 Capital Project Area#4 7,505,000 150,000 - 236,000 7,419 000 Debt Service#1 23,000,000 38,346,013 -• (16,722,170) 17,234,902 27,388,941 Debt Service#2 5 800,000 13,202,628 (5 036 515) 6,938,668 7 027 445 Debt Service#3 2100,000 2,179,196 - (724,737) 1,346,889 2,207,570 • Debt Service#4 1,800,000 9,292,610 (3462,762) 5,527,087 2,102,761 • Housing Set-Aside 13,400 000 150,000 12,385,530 (4,301 813) 10470,800 11162,917 Housing Authority 7 100,000 4 673 623 6 214 173 5 559 450 • GRAND TOTAL ALL FUNDS 150,701,851 142 849203 35,836,019 (35,836,552) 155,744,435 137 756,086 • Page 1-17 • • • • Where The Money Comes From • • • TOTAL CITY SOURCES OF FUNDS • = $178 6 MILLION Plus Reserves of$12 9 Million • Other State Subventions • Revenues/Reimb 2% aransfers Charges for Services • e. 1 2% • • % Interest & Rentals • /' 5% • / • Transient • c Occupancy Tax • • 4% Sales Tax 'r Licenses & Permits • • 11% 1% • • Property Taxes • 5% • Tax Increment 35% • • All FUNDS BUDGET - REVENUES • Fiscal Year 2005-2006 SERVICES AMOUNT PERCENT • Property Taxes 8,302,000 4 6% • Tax Increment 61,765,147 34 6% • Sales Tax 19,858,250 11 1 Other Revenues/Reimb/Transfer 44,745,396 25 0% • State Subventions 4,232,500 2 4% Charges for Services 21,728,974 12 2% • Interest& Rentals 9,102,955 5 1% • Transient Occupancy Tax 7,600,000 4 3% Licenses&Permits 1,350,000 0 8% • Total All Funds 178,685,222 100% • • • • • • • Page 1-18 • • • • • • • • Where The Money Goes • • • TOTAL APPROPRIATIONS • = $191 5 MILLION • Capital Improvement Transfers To Other • Projects 184% Funds 21 5% • • • • General Government 6% • • • bt Service 25 7% \\\ Public Safety 10 6% • • • Public Works 3 9% • Parks&Recreation 6 5% Housing, Economic • 73% • • All FUNDS BUDGET-APPROPRIATIONS Fiscal Year 2005-2006 • SERVICES AMOUNT PERCENT General Government 12,366,807 6 5% • Public Safety 20,562,999 10 7% • Public Works 7 937 933 4 1% Housing, Economic&Comm Dev 17,097,401 8 9% • Parks& Recreation 12,342,893 6 4% Debt Service 52,331,802 27 3% • Capital Improvement Projects 33,101,600 17 3% • Transfers To Other Funds 35,839,552 18 7% • Total.All Funds 191,580,987 100 0% • • • • • • • • • Page 1-19 • • CITY OF PALM DESERT • ALL FUND SUMMARY- REVENUES BY CATEGORY FY 05-06 I. FUND Permits& Inter-Govt Charges Interest Interfund Other Total • Description Taxes Fees Revenues for Svcs &Rentals Transfers Financing Budget General Fund 33,242 000 1300,000 2,860 000 2,779 192 1 400 000 1 150 000 - 42 731,192 0 Fire Fund 4,800,000 662 000 1 000,000 6 462 000 Total General&Fire Funds 38,042,000 1,300,000 2,860,000 3,441,192 1,400,000 2,150,000 - 49,193,192 5 Special Revenue Funds • Traffic Safety 200,000 5 000 205 000 • Gas Tax 881,000 14,000 895 000 Measure A 2,343 250 - 1,000,000 48 600 3,391,850 • Housing Mitigation Fee 30,000 2,500 32,500 CDBG Block Grant 425,000 5,000 430,000 • Public Safety Grant 16,500 100,000 1,000 117 500 New Construction Tax 300,000 50,000 350,000 • Drainage Facility 50,000 29 000 79,000 Park and Recreation 50 000 - 18,400 68 400 • Signalization 40 000 4 300 44 300 Waste Recylcirg Fees 550,000 50,000 600 000 • Air Quality Management - 50,000 2,000 52,000 City Wide Business Promo 50,000 1,000 51,000 • Art in Public Places 200,000 - 15,000 215,000 AIPP Maintenance 3,000 7 600 10 600 • Child Care Program - Golf Course Maintenance 332,306 5,000 337,306 • Retiree Health 418,000 410 000 828,000 Special Assessment Tab - • El Paseo Merchants 215,000 215,000 Landscape 8 Lighting Zones 336 404 - 48,000 384,404 • Business Improvement Distnct 180 667 180,667 Capital Projects Funds • 2010 Plan Reserves - 6,360,000 159,700 6,519 700 • Drainage 59,000 59 000 Parks 190,600 190,600 • Signalization 2,100 2,100 Library Maintenance 320 000 320 000 • Buildings Maintenance - • Enterprise Funds • Parkview Office Complex - 892,132 892,132 Equipment Replacement Fund 213,000 213,000 I• Desert Willow Golf Course 8 574 176 - 8,574 176 • Debt Service Funds • Assessment Distnct 83-1 - - - - Assessment Distnct 84-1 r - - - - • Assessment Distnct 87-1 159,305 - - 159 305 • Assessment Distnct 92-1 7,037 - - 7,037 Assessment Distnct 94-IA 7,301 - - 7,301 Assessment Distnct 94-1B - - - • Assessment Distnct 94-2 120,533 - - 120,533 • Assessment Distnct 94-3 111,098 - 111 098 Assessment Distnct 98-1 247,884 - 247,884 • Community Facility 91-1(1992) 2,013 568 - 2,013,568 Assessment Distnct 01-01 215,580 215,580 • Palm Desert Financing Auth-RDA - 17,894,967 17,894,967 Palm Desert Financing Auth-Cilt - - 2,816 922 2,816,922 • Redevelopment Agency Funds • Capital Project Area#1 - 175,000 - - 175 000 Capital Project Area#2 - 50,000 - 50,000 • Capital Project Area#3 35,000 - 35,000 Capital Project Area#4 150 000 - 150,000 • Debt Service#1 37,242,713 753 300 350 000 38 346,013 Debt Service#2 13,112,628 90,000 - 13,202 628 • Debt Service#3 2 152 196 27,000 2 179 196 Debt Service#4 9,257 610 35 000 9 292 610 • Housing Set-Aside 150 000 12,385,530 12 535 530 Housing Authonty 4673,623 - 4,673 623 • GRAND TOTAL ALL FUNDS 106,434,774 1,350,000 4,232,500 21,728,974 9,102,955 35,836,019 • 178,685,222 • Page 1-20 • • • • • CITY OF PALM DESERT • ALL FUND SUMMARY - REVENUES BY CATEGORY FY 05-06 • FUND 2003-2004 2004-2005 2004-2005 2005-2006 % Increase • Description Actual Adopted Projected Requested In Budget • Property Taxes 3,369,710 3,400,000 3,470,000 3,502,000 3% RDA Gross Tax Increment 55,994,780 56,289,860 59,243,000 61,765,147 10% • Special Assessments 7,589,029 7,445,792 6,885,400 6,542,087 -12% • Fire Tax 1,432,894 1,900,000 1,700,000 1,900,000 0% Developer Fees 2,008,558 2,620,000 4,445,000 1,742,290 -34% • Property Transfer Tax 870,415 450,000 600,000 450,000 0% • Timeshare Mitigation Fee 392,988 750,000 500,000 500,000 -33% Sales Tax 17,399,336 16,975,000 18,200,000 19,858,250 17% • Transient Occupancy Tax 7,609,173 7,350,000 7,400,000 7,600,000 3% • Franchises 2,417,856 2,350,000 2,475,000 2,575,000 10% Other Taxes 48,869 - - - • Total Taxes 99,133,608 99,530,652 104,918,400 106,434,774 7% • Business License 1,036,876 1,050,000 1,050,000 1,150,000 10% • License& Permits 1,053,905 932,500 1,054,925 1,300,000 39% • Total Permits &Fees 2,090,781 1,982,500 2,104,925 2,450,000 24% • Gas Tax 885,983 930,000 905,000 931,000 0% • Motor Vehicle In Lieu 2,047,260 2,798,000 2,798,000 2,860,000 2% Grants&Subventions 297,021 1,356,400 1,016,400 441,500 -67% • lntergovermental Revenues 3,230,264 5,084,400 4,719,400 4,232,500 -17% • Miscellaneous Charges - - - - • Fines& Foretures 306,630 200,000 480,000 200,000 0% Reimbursement Other 2,129,900 10,229,500 977,500 11,233,084 10% • Other Revenue 961,914 1,431,712 1,082,010 670,000 -53% • Golf Course Revenue 7,967,619 8,081,900 8,250,832 8,525,890 5% • Charges for Services 11,366,063 19,943,112 10,790,342 20,628,974 3% • Interest Revenue 4,843,229 4,050,500 4,689,709 2,659,026 -34% Rents 8,509,079 6,152,533 1,443,100 6,443,929 5% • Total Interest& Rents 13,352,308 10,203,033 6,132,809 9,102,955 -11% • Sale of Assets 1,728,522 - 408,000 - • Interfund Transfers 100,597,321 39,818,031 43,281,283 35,836,019 -10% • Bond Proceeds/Advance/Note 74,219,388 - 141,873 - Total Other Financmg 176,545,231 39,818,031 43,831,156 35,836,019 -10% • • GRAND TOTAL ALL FUNDS 305,718,255 176,561,728 172,497,032 178,685,222 1% • • • • • • • • • Page 1-21 • • C • All Fund Revenue Comparison C C C 90,000,000 C 7-- H . C C. 0 . C L a"I t3 r C isti 1 60,000,000 - i:' C L i -• c_ 7 il r �'ni.,.., C I C 0 ■ - ■ 30,000,000T ■IC. �„ro„�,r, r ■ - I I 41,14:br.;. ii-51--'0r 1 f; .T M1M1 c_ t a f ? C , G Rr iL Py y-' ci F z L . i lY 0 C Actual Adopted Projected Requested 2003-2004 2004-2005 2004-2005 2005-2006 C 0 Interest&Rents 13 352,308 10 203,033 6 132,809 9,102,955 ❑Charges for Services 11 366 063 19 943 112 10 790,342 20,628 974 ❑Intergovermental 3 230 264 5,084 400 4 719 400 4,232,500 ❑Other Taxes 7,171 580 8,070 000 9 720,000 7 167,290 ❑Special Assessments 7 589 029 7 445,792 6,885 400 6,542 087 0 Transient Occupancy Tax 7 609 173 7,350,000 7 400,000 7,600,000 0 Sales Tax 17 399 336 16 975 000 18,200,000 19 858 250 O 0 Property Taxes 3 369 710 3 400,000 3 470 000 3 502 000 C C Page 1-22 C C C • • • CITY OF PALM DESERT • ALL FUND EXPENDITURES SUMMARY • FUND 2003-2004 2004-2005 2004-2005 2005-2006 • Description Actual Budget Projected Requested Salanes-Full Time 8,689,264 9,202,349 8,294,921 9,953,900 • Salanes-Part Time - - - _ • Meeting Compensation 73,226 75,410 75,865 79,450 Overtime 78,451 83,600 77,000 82,400 • Retirement Contribution 1,511,852 1,122,361 1,767,088 1,776,600 • Benefits 3,142,977 4,366,189 3,591,444 4,249,900 Total Personnel&Benefits • • Office Supplies 181,043 175,300 208,478 230,500 Other Supplies 125,050 186,000 179,800 189,500 • Supplies-Automotive 74,201 92,200 82,000 90,100 Maintenance Supplies 154,787 208,000 141,100 216,000 ' • Total Supplies • Police Contract Services 10,456,157 11,621,700 11,396,000 12,468,599 • Fire Contract Services 2,346,032 6,562,000 6,562,000 6,441,600 • Legal Services 564,156 824,000 524,588 759,000 Auditing Services 185,711 161,000 175,086 199,000 • Rental 86,426 94,500 91,500 94,500 • Utilities 1,482,130 1,909,119 1,322,872 1,939,957 Special Programs 162,588 201,400 193,050 390,500 • Travel&Meeting Costs 385,957 497,300 419,154 553,020 • Pnnting&Duplicating 202,926 250,608 284,457 258,560 Subscriptions&Publications 55,978 71,100 67,079 72,900 • Dues 135,087 131,800 163,868 163,050 Postage&Freight 125,727 158,000 139,971 158,244 • Telephone 135,376 156,000 142,100 161,380 • Temporary Help-Contract 172,765 187,000 145,302 155,000 Repair&Maintenance 3,658,689 4,890,017 7,047,772 6,399,233 • Insurance(LiabJW C/Fire) 81,696 522,500 564,894 573,750 • Miscellaneous Other Charges 4,710,365 3,289,955 2,185,567 3,820,408 Outside Agency Funding 1,168,508 1,592,500 2,183,522 1,223,557 • Advertising&Promotion 1,805,315 1,777,969 1,932,106 2,135,512 • Professional Services-Contract 5,437,351 6,617,815 6,200,142 8,034,052 State ERAF Payment 2,113,709 2,113,710 4,572,133 3,887,133 • Pass-Through Payment to Agencies 21,937,583 21,835,771 23,602,118 25,258,413 Principal Expense 8,157,707 6,433,000 2,477,000 7,189,000 • Interest Expense 14,846,345 14,224,500 1,603,847 13,955,624 • Golf Course Expenses 8,723,827 8,466,277 8,556,349 9,135,993 • Total Other Services&Charges • Capital Outlay-AutosNehicles - - 310,036 125,000 • Capital Outlay-Equipment 502,182 297,500 277,613 292,900 • Capital Outlay-Buildings - 5,000 5,000 5,000 Capital Outlay-Land 415,414 - 762,004 - • Capital Outlay-Improvements 27,187,456 41,188,528 35,215,825 33,025,200 • Total Capital Outlay ') • Refund Escrow Agent 44,001,157 - - - Interfund Transfers Out 100,597,323 35,866,896 42,764,199 35,836,552 • Bond/Loan/Note Proceeds - - - • Total Other Financing Uses 14'1.,'1�`,,' O ,.,.9 '-? 1.1, I:)'.I :141 ' .,'Ii • GRAND TOTAL ALL FUNDS 275,872,494 187,458,874 176,304,850 191,580,987 • Page 1-23 • • • CITY OF PALM DESERT • ALL FUND SUMMARY-EXPENDITURES BY CATEGORY FY05/06 • FUND Personnel Charges Capital interfund Total Description &Benefits Supplies for Services Outlay Transfers Budget • General Fund" 14,093,150 720,100 25,918,944 327,500 1,581,000 42,640,694 • Fire Fund 6,441,600 6,441,600 Total General 8,Fire Fund 14,093,150 720,100 32,360,544 327,500 1,581,000 49,082,294 • Special Revenue Funds Traffic Safety 205,000 205,000 • Gas Tax 895,000 895,000 • Measure A - 5,769,000 5,769,000 Housing Mitigation Fee 32,500 32,500 • CDBG Block Grant 480,000 480,000 Public Safety 117,500 117,500 • New Construction Tax - - - Drainage Facility - - • Park and Recreation 365,000 365,000 Signalization - - - • Waste Recylang Fees 60,600 485,000 50,000 595,600 Air Quality Management 19,000 19,000 • City Wide Business Promo" 51,000 - 51,000 Art in Public Places 116,800 - 126,500 511,900 7,600 762,800 • AIPP Maintenance Fund 60,000 60,000 Child Care Program - - • Gott Course Maintenance - 498,200 498,200 • Retiree Health" 250,000 250,000 Special Assessment Tab - El Paseo Merchants - 215,000 215,000 • Landscape&Lighting Zones 349,785 349,785 • Business Improvement Distnct 170,548 - 170,548 Capital Projects Funds • 2010 Plan Reserves" - 9,655,000 9,655,000 Drainage 300,000 300,000 • Parks - - - Signalization - • Library Maintenance** 250,000 250,000 Buildings Maintenance" - • Homme/Adams Park Trust Fund - - Enterprise Funds • Parkwew Office Complex 775,290 775,290 Equipment Replacement Fund" 125,000 125,000 • Desert Willow Golf Course 8,697,793 8,697,793 Debt Service Funds • Assessment Distnct 83-1 - - - Assessment Distnct 84-1r 22,200 298,265 320,465 • Assessment Distnct 87-1 22,800 136,305 159,105 Assessment District 92-1 1,600 5,437 7,037 • Assessment District 94-1A 3,950 3,351 7,301 Assessment District 94-1 B - - • Assessment District 94-2 13,100 107,433 120,533 • Ass-lament Distnct 94-3 11,500 99,598 111,098 Community Facility 91-1(1992) 28,682 1,984,886 2,013,568 • Canyons at Bighorn 98-1 247,884 - 247,884 Assessment Distnct 01-01 18,400 182,180 200,580 • Palm Desert Financing Auth-RDA 17,897,367 17,897,367 Palm Desert Financing Auth-City 3,019,773 3,019,773 • Redevelopment Agency Funds Capital Project Area#1 902,400 5,000 1,510,650 8,389,000 8,807,050 • Capital Project Area#2 476,400 75,000 551,400 Capital Project Area#3 180,000 - 180,000 • Capital Project Area#4 236,000 - 236,000 Debt Service#1 17,234,902 16,722,170 33,957,072 • Debt Service#2 6,938,668 5,036,515 11,975,183 Debt Service#3 1,346,889 724,737 2,071,626 • Debt Service#4 - 5,527,087 3,462,762 8,989,849 Housing Set-Aside 719,300 1000 935,500 8,815,000 4,301,813 14,772,613 • Housing Authonty - 5,714,173 500,000 6,214,173 GRAND TOTAL ALL FUNDS 16,142,250 726,100 105,427,985 33,448,100 35,836,552 191,580,987 0 • FY04/05 BUDGET 14,849,909 681,500 94,589,541 41,491,028 35,866,896 187,458,874 • %CHANGE FROM PRIOR YR. 9% 10% 11% -19% 0% 2% Page 1-24 I • • • A 1 1 Fund ]Expenditures Comparison • • • • 160,000,000 / • • 140,000,000 _ • • �i�•-'' - • 120,000,000 =t A, • .' �� .- mI • ' 1,4 1 • il�:1 100,000,000 e°'a'4 • �• • • _ � 80,000,000 • • • 60,000,000 - • • 1 • 40,000,000 • 0 El 0 • yy� • _^C2"' d Yyh':7Lt -ig rl a_=- Y 0 Actual Adopted Projected Requested 0 2003-2004 2004 2005 2004 2005 2005 2006 • 0 Capital Outlay 28 105 052 41 491 028 36 570 478 33 448 100 O Other Services&Charges 21 732 127 20371461 17 584 249 23 734 471 • 0 Professional Services-Contract 5 417 351 6617815 6 200 142 A 034 052 • 0 Fire Contract Services 2 346 032 6 562 000 6562000 6 441 600 ['Police Contract Services 10 456 157 11 621 700 11 396 000 12 468 599 • O Pass Through Payment to Agencies 21 937 583 21 835 771 23 602 118 25 258 413 O Repair and Maintenance 3658689 4890017 7047772 6399233• 0 Pnnctpal Expense 14 846 345 14 224 500 1 603 847 13 955 624 • O Interest Expense 8 723 827 8 466 277 8 556 349 9 135 993 O Supplies 535 081 661 500 611378 726 100 • O Personnel&Benefits 13 495 770 14 849 909 13 806 318 16 142 250 • • • Page 1-25 • • • CITY OF PALM DESERT C Schedule of Authorized Staff Positions and Salary C FISCAL YEAR 2003-2004 TO 2005-2006 • FY 2003-2004 FY 2004-2005 FY 2005-2006 Changes C Fund/Division FT P.T. FT PT. FT PT. Requested General Fund C City Council - 5 - 5 5 City Clerk 5 - 5 - 4 - (1) City Manager 5 - 5 5 - - Community Services 11 - 11 13 - 2 Finance 12 - 12 - 13 - 1 Human Resources 6 - 6 - 4 - - • Data Processing 5 - 6 - 7 - 1 Development Services 4 - 4 - 5 - 1 Police/Crossing Guards - 8 - - Publm Works Administration 21 - 21 - 22 - 1 0 Public Works Streets 14 - 14 - 16 - 2 P W -Budding&Operation Maint 4 - 4 - 4 - - • Building&Safety 16 - 16 - 16 - - Code Inspection 6 6 6 - Business Support - - C Planning&Community Dev 6 - 8 - 7 - (1) l/�, P W -Civic Center Park 7 - 7 - 5 - - v Visitors Information Center 3 - 3 - 5 - - Cl) -Landscaping Services 6 - 6 - 6 - Total General Fund 133 13 134 5 138 5 6 Art in Public Places Fund 1 - 1 - 3 - Redevelopment Agency Fund 11 - 12 - 12 - - C Housing Authority 7 7 7 Total All Funds 152 13 154 5 160 5 6 C 0 Fiscal Year 2005-2006 C AUTHORIZED STAFF C Code Inspection CBuilding&Safety4°. Planning&Comm On 0°° P W Building&Operation Maim P W-Parks /C 0 Public Works Streets Visitors Information Cents C,10°° 3°° i Landscaping Services . Art in Public Places Fund C ° C rry`- 1 • ' Redevelopment Agency Fund C Public Wads AdC ministration 13°. f. 174444%-------- Ts-....., . ' C•� .4, I Housing Authority F CDevelopment Smices f City Cowed Data Procesomg Community.Affairs City Clerk 40` City Manage ° C Human Resources ° Faience Community Sm®o ° C 8°, 8°° C • See Department detail budget worksheets or Authonzed Positions Resolution for detail listing of positions • Pagel-26 • C • • • • CITY OF PALM DESERT • FISCAL YEAR 2005-2006 • APPROPRIATIONS LIMIT CALCULATION • • Artide XIII B of the California Constitution requires adoption of an annual appropnation limit The original base • year limit was adopted in FY 1978-79 and has been adjusted annually for increase by a factor compnsed of the percentage change in population combined with either the percentage change in California per capita personal • income or the percentage change in local assessment roll due to the addition of local nonresidential new construction The changes in the local assessment roll due to additional local nonresidential new construction for • current and pnor penods have not been available from the County Assessor's office • The November,1988 voters approved Proposition R which increased the limit to$25,000,000 It expired in November, 1992 The FY 1993-94 limit was calculated with pnor years re-calculated to reflect the expiration of the • $25,000,000 limit • • AMOUNT SOURCE • A 2004-05 APPROPRIATION LIMIT 63,182,648 PRIOR YEAR'S CALCULATION • • B ADJUSTMENT FACTORS 1 POPULATION % • POPULATION%CHANGE 8 05 STATE DEPT OF FINANCE POPULATION CONVERTED TO RATIO (8 05+100)/100 1 0805 CALCULATED • • 2 INFLATION% USING % CHANGES IN CALIF PER CAPITA PERSONAL INCOME • PER CAPITA %CHANGE 5 26 STATE DEPT OF FINANCE • PER CAPITA CONVERTED TO RATIO (5 26+100)/100 1 0526 CALCULATED • 3 CALCULATION OF FACTOR FOR FY 05-06 1 1373 B1.62 • • C 2005-06 APPROPRIATIONS LIMIT BEFORE ADJUSTMENTS 71,859,793 B3*A • • D OTHER ADJUSTMENTS 0 CALCULATED • E 2005-2006 APPROPRIATIONS LIMIT 71,859,793 C+D • • F APPROPRIATIONS SUBJECT TO LIMIT 34,145,714 CALCULATED • • G OVER/UNDER LIMIT 37,714,079 F-E • • • • • • • • Page 1-27 • • C • • • Debt Summary • Debt Summary Amount Amount • The debt summary section of the budget is intended to Assessment Date Amount Outstanding Outstanding C provide an overview of the City's debt capacity and provide District Debt Issued Issued FY04-05 FY05-06 • a listing of outstanding debt,includmg bond repayment 2003 Revenue 4,423,000 4,413,000 4,270,000 schedules Refunding of 94-2,94-3 01-01 C 1995 Revenue 9/95 7,540,000 1,185,000 760,000 The City of Palm Desert does not expect to incur additional Refunding of 83-1, 84-1,87-1 C indebtedness for general government operations over the 1997 Revenue 12/97 30,915,000 20,070,000 19,200,000 • next five years All capital improvements will paid on a pay- Refunding of 92-1,94-1,91-1A&B as-you-go basis and through the use of developer fees The 98-1 Reassessmt 2,955,000 2,955,000 2,320,000 C Palm Desert Redevelopment will be issuing new debt for Acquisition,Construction • various projects area's required capital improvements TOTAL $28,623,000$26,550,000 0 Debt Capacity The City has a legal debt limitation not to exceed 15%of the The following table presents outstanding debt for the City's C net assessed valuation of taxable property within City Redevelopment Agency C boundaries As indicated by the chart below,the City's legal debt margin is$1 295 Billion C Debt Outstanding Computation of Legal Debt Margin Redevelopment Agency C for Fiscal Year Ending June 30,2005 Amount Amount • Redevelopment Date Amount Outstanding Outstanding Net Assessed Value $8,633,927,788 Agency Debt Issued Issued FY04-05 C FY05- Debt Lrmit(15%of Net Assessed Value)$1,295,089,100 06 • Protect Area#1 C General Obligation Bonds Outstanding 97 Refunding 7/97 71,955,000 61,800,000 59,540,000 June 30,2005 None 02 Refunding 3/02 22,070,000 22,070,000 22,070,000 • 03 Series TAB 8/03 19,000,000 19,000,000 19,000,000 • 04 Refunding 6/04 24,945,000 24,945,000 24,450,000 Bonds Not Subject to Limit: Protect Area#2 C Special Assessment District Bonds 95 Series TAB 6/95 4,090,000 3,940,000 3,905,000 02 Series TAB 7/02 17,310,000 16,665,00016,000,000 • 03 Series TAB 3/03 15,745,000 15,745,000 15,745,000 C Fiscal Policy Protect Area#3 The City prefers to use special assessment,revenue,or other 03 Series TAB 8/03 4,745,000 4,590,000 4,500,000 C self supporting bonds instead of general obligation bonds Protect Area#4 97 Series TAB 3/98 11,020,000 10,595,000 10,370,000 • 01 Series TAB 11/01 15,695,000 15,395,000 15,235,000 41/ Housing Fund Outstanding Debt 95 Series TARB 8/95 6,305,000 2,900,000 2,375,000 C The table below presents debt information for Assessment 98 Series TARB 1/98 48,760,000 46,235,000 45,670,000 Districts These are not direct obligations of the City and the 02 Series TARE 12,100,000 11,865,000 11,625,000 • data is provided for informational purposes only Note Payable C Advances from City 32,785,480 32.785.480 32.785.480 TOTAL $288,530,480$283,270,480 C C C C Page 1-28 C Debt Outstanding C Assessment Districts C C C • • • • PALM DESERT ESTIMATED REVENUES, Exhibit 1 • • Actual Adopted Projected Budget • CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 General Fund: • 1 Sales tax 15,138,424 14,700,000 15,900,000 17,515,000 • 2 Transient occupancy tax 7,609,173 7,350,000 7,400,000 7,600,000 • 3 Property tax 3,369,710 3,400,000 3,470,000 3,502,000 4 Interest 1,144,490 2,000,000 1,903,000 1,400,000 • 5 Transfers in 1,092,475 1,100,000 1,100,000 1,150,000 • 6 Franchises 2,417,856 2,350,000 2,475,600 2,575,000 • 7 State subventions(VLF) 2,085,628 2,798,000 2,798,000 2,860,000 8 Building 8 grading permks 1,053,904 932,500 1,054,925 1,300,000 • 9 Reimbursements 2,650,092 1,840,500 1,177,500 1,506,692 • 10 Business license tax 988,246 1,000,000 1,000,000 1,100,000 • 11 Timeshare mitigation fee 392,988 450,000 500,000 500,000 12 Plan check fees 786,486 570,000 570,000 602,500 • 13 Property transfer tax 870,415 450,000 600,000 450,000 • 14 Other revenues 267,338 670,000 670,000 670,000 Totals General Fund 39,867,225 39,611,000 40,618,425 42,731,192 • • Fire Tax Fund: • 1 Structural Fire Tax 2,426,679 2,900,000 2,900,000 2,900,000 2 Prop A Fire Tax 1,432,894 1,900,000 1,700,000 1,900,000 • 3 Reimbursements - 662,000 662000 662,000 • 4 Interfund Transfers In 726,605 1,100,000 1,100,000 1,000,000 • TOTAL FIRE AND GENERAL FD 44,453,403 46,173,000 46,980,425 49,193,192 • • • • • • • • - • • • • • • • • • • Page 1-29 • C C C PALM DESERT ESTIMATED REVENUES, Exhibit 1 C C Actual Adopted Projected Budget C CATEGORY 1 FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 C. Gas Tax Fund: C 1 Gas Tax 834,570 880,000 862,500 880,000 • 2 Interest 5,375 15,000 7,500 15,000 Total Gas Tax 839,945 895,000 870,000 895,000 C Traffic Safety Fund: • 1 Vehicle Fines 159,252 200,000 200,000 200,000 2 Interest 1,114 5,000 2,000 5,000 Total Traffic Safety Fund 160,366 205,000 202,000 205,000 • Measure A Fund. • 1 Sales Tax 2,260,912 2,275,000 2,300,000 2,343,250 C 2 Reimbursements 1,092,170 - - 1,000,000 C 3 Interest 60,652 70,000 82,300 48,600 Total Measure A Fund 3,413,734 2,345,000 2,382,300 3,391,850 • Housing Mitigation Fund: C1 1 Development Fee 232,209 30,000 150.000 30,000 O 2 Interest 1,561 2,500 1,750 2,500 Total Houslna Mitigation Fund: 233,770 32,500 151,750 32,500 • C CDBG Block Grant Fund. 1 CDBG Block Grant 121,424 400,000 460,000 400,000 • 2 Reimbursements 88,330 80,000 25,000 0 3 Interest 5,250 7,300 5,000 C Total CDBG Fund 215,004 400,000 487,300 430,000 • Public Safety Grant Fund C 1 Federal Grants - 32,000 12,000 15,000 2 State Grants 103,666 100,000 100,000 100,000 3 CityMatching Contribution 2,814 6,400 6,400 1,500 • 4 Interest 765 1,000 1,000 1,000 • Total Public Safety Fund 107,245 139,400 119,400 117,500 C • New Construction Tax Fund: C 1 Development Fee 477,694 200,000 400,000 300,000 2 Reimbursements - - • 3 Interest 61,388 80,000 89,426 50,000 Total New Construction Fund 539,082 280,000 489,426 350.000 C C C C Page 1-30 C C • • • • PALM DESERT ESTIMATED REVENUES, Exhibit 1 • • Actual Adopted Projected Budget • CATEGORY I FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 Drainage Facility Fund: • 1 Development Fee 212,188 50,000 350,000 50,000 • 2 Reimbursements - - • 3 Interest 62,317 90,000 121,333 29,000 Total Drainage Facility Fund 274,505 140,000 471,333 79,000 • • Park&Recreation Fund: • 1 Development Fee 78,906 30,000 1,100,000 50,000 2 Reimbursements 3,500 - • 3 Interest 26,952 2,000 40,456 18,400 • Total Park&Recreation Fund 109,358 32,000 1,140,456 68,400 • Signalization Fund: • 1 Development Fee 52,317 10,000 45,000 40,000 • 2 Reimbursements 100,163 - 3 Interest 13,393 1,000 7,901 4,300 • Total Signalization Fund 165,873 11,000 52,901 44,300 • • Waste Recycling Fund' 1 Waste Recycling Fee 548,544 500,000 550,000 550,000 • 2 Reimbursements 46,447 - 100,000 • 3 Interest 47,165 50,000 68,000 50,000 • Total Waste Recycling Fund 642,156 550,000 718,000 600,000 • Air Quality Management Fund' • 1 Air Quality Fee 51,413 50,000 50,000 50,000 • 2 Reimbursements - 3lnterest 1,304 1,000 1,959 2,000 • Total Air Quality Fund 52,717 51,000 51,959 52,000 • City Wide Business Prom.Fund: • 1 Business License-$1 Day Use Fee(COD) 48,630 50,000 50,000 50,000 • 2 Reimbursements - • 3 Interest 503 1,000 820 1,000 Total Business Prom. Fund 49,133 51,000 50,820 51,000 • • Art in Public Places Fund; • 1 Development Fee 262,764 200,000 300,000 200,000 2 Reimbursements 200I • 3 Interest 21,514 15,000 26,000 15,000 • Total AIPP Fund 284,478 215,000 328,000 215,000 • AIPP Maintenace Fund: • 1 AIPP Transfers In - - 5,000 7,600 • 2 Reimbursements 3 Interest 3,735 - 4,500 3,000 • Total AIPP Maint.Fund 3,735 - 9,500 10,600 • rage 1-a 1 • C • C PALM DESERT ESTIMATED REVENUES, Exhibit 1 • C Actual Adopted Projected Budget C CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 Golf Course Malnt/lmprov Fund. • 1 lime Share Mitigation&Amenity Fees 1,874,908 300,000 332,000 332,306 C 2 Reimbursements • 3 Interest 21,049 5,000 5,000 5,000 Total Golf Course Maint Fund 1,895,957 305,000 337,000 337,306 CD C Retiree Health Fund: • 1 General Fund Contnbution 4,650,000 418,000 418,000 418,000 ^ 2 Reimbursements �) 3 Interest 456,211 200,000 400,000 410,000 0 Total Retiree Health Fund 5,106,211 618,000 818,000 828,000 • El Paseo Merchant Fund: C 1 El Paseo Merchant Fee(Business License) 215,064 200,000 215,000 215,000 • C Total El Paseo Fund 215,064 200,000 215,000 215,000 • C 2010 Capital Protect Reserve: 1 State,Federal,CVAG Reimb 962,630 10,389,000 5,550,716 6,360,000 2 General Fund Transfer In 11,055,630 • 3 Interest 384,945 50,000 453,926 159,700 C Total Capital Project Fund 12,403,205 10,439,000 6,004,642 6,519,700 • Library Fund: • 1 General Fund Transfers In 69,462 100,000 104,049 320,000 C J 2 Reimbursements 3 Interest • Total Library Fund 69,462 100,000 104,049 320,000 C Parkvlew Office Complex Fund C 1 Rent/Leases of Buildings 851,763 826,500 826,500 888,000 • 2 State Reimbursements C 3 Interest 0 8,400 8,400 4,132 C Total Parkview Office Fund 851,763 834,900 834,900 892,132 C Equipment Maint.Fund: C 1 General Fund Transfer In 213,137 213,000 213,000 213,000 C 2 Reimbursements 3 Interest 34,633 - 45,000 C Total Equipment Maint.Fund 247,770 213,000 258,000 213,000 Desert Willow Golf Fund C 1 Golf Course&Resturant Revenue 6,237,086 8,081,900 8,250,832 8,574,176 C 2 Reimbursements C 3 Interest Total Desert Willow Fund 6,237,086 8,081,900 8,250,832 8,574,176 C ray: rvc C • • • • PALM DESERT ESTIMATED REVENUES, Exhibit 1 • • Actual Adopted Projected Budget • CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 • Project Area 1 Fund. • 1 Reimbursements 177,207 - - - • 2 Interest 301,892 400,000 175,000 175,000 3 Transfers In 20,134,874 700,000 700,000 - • Total Project Area 1 Fund 20,613,973 1,100,000 875,000 175,000 • Project Area 2 Fund: • 1 Reimbursements 59,714 • 2 Interest 74,628 50,000 95,000 50,000 • Total Project Area 2 Fund 134,342 50,000 95,000 50,000 • Project Area 3 Fund. • 1 Interest 24,848 - 35,000 35,000 • 2 Transfers In 5,001,754 185,000 185,000 - Total Project Area 3 Fund 5,001,754 185,000 185,000 35,000 • • Prolect Area 4 Fund; • 1 Interest 176,176 - 150,000 150,000 2 Transfers In 1,192,901 186,000 186,000 - • Total Prolect Area 4 Fund 1,369,077 186,000 336,000 150,000 • Debt Service 1 Fund: 0 1 Tax Increment 33,192,856 33,435,860 35,422,000 37,242,713 • 2 Interest 177,973 697,000 350,000 350,000 • 3 Reimbursement tm COD/County 479,842 753,312 753,300 753,300 Total Debt Service 1 Fund 33,850,671 34,886,172 36,525,300 38,346,013 • • Debt Service 2 Fund: • 1 Tax Increment 12,387,750 12,483,000 12,711,000 13,112,628 2 Interest 61,096 225,000 90,000 90,000 • Total Debt Service 2 Fund 12,448,846 12,708,000 12,801,000 13,202,628 • Debt Service 3 Fund; 1 Tax Increment 2,163,267 2,102,000 2,135,000 2,152,196 • 2 Interest 21,480 50,000 27,000 27,000 • Total Debt Service 3 Fund 2,184,747 2,152,000 2,162,000 2,179,196 • Debt Service 4 Fund. • 1 Tax Increment 8,250,907 8,269,000 8,975,000 9,257,610 • 2 Interest 22,032 35,000 35,000 35,000 Total Debt Service 4 Fund 8,272,939 8,304,000 9,010,000 9,292,610 • • • • • Page 1-33 • C C C PALM DESERT ESTIMATED REVENUES, Exhibit 7 C Actual Adopted Projected Budget . CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 C Housing Fund; • 1 Transfers In 12,357,247 14,775,403 14,775,403 12,385,530 C 2 Reimbursements 299,693 636,300 3 Interest 184,078 314,800 150,000 0 Total Housing Fund 12,841,018 14,775,403 15,726,503 12,535,530 C^ Housing Authority Fund, C 1 Rent frn Apartments/Interest 4,762,955 5,326,033 4,688,459 4,673,623 • 2 Reimbursement 4,527 Total Housing Authority Funq 4,767,482 5,328,033 4,686,459 4,673,623 C C C C C C C 0 C C CG C C C C C C C C C C C C C Page 1-34 C C • • • • • • GENERAL FUND • • The General Fund is used to account for all financial resources traditionally • associated with government, except those required to be accounted for in • another fund. It is the primary operating fund which includes the operating budgets for all the departments and the majority of the City=s tax revenues. • • The following summary schedules include actual totals for fiscal years 2002-03 and 2003-04, adopted budget for fiscal year 2004-05 and projected totals for fiscal • years 2004-05 and Requested budget for 2005-2006 • • < Revenue Summary- schedules of revenue sources and written narrative • < Revenue Comparison Graph -graph showing the major revenue categories • < Expenditure Summary written narrative of the major changes in expenditures • < Expenditure Comparison Graph-graph showing the major expenditure • categories • < Expenditures by Department-Two Year Comparison-graph showing major • division categories • < Departmental Summary by Expenditure Category- List of expenditures by • department for each major expenditure categones • < Expenditures by Category Graph-graph showing the major expenditure • categones for the actuals of 2002-03 and 2003-04, adopted budget 2004-05 and projected and the budget for 2004-05 • • < Revenue and Expenditure Comparison-Major categories for revenue and expenditures • • < Operating Expenditure Summaries-schedules of various departments which include program narratives, recap and line item totals of operating expenditures for salaries and • benefits, supplies, other services and capital outlay and significant changes to the budget compared to prior fiscal years budget • • • • • • • Page 2-1 • 0 K_ GENERAL FUND REVENUE SUMMARV1 C All other Rev 5,376,692 11 6% Sales Tax$17,515,000(37 7%1 n Interest Earnings $1,400,000(5 1%) C 4• License,Permits 8 Charges C 1,902,500(5%1 C C C, Transient Occupancy Tax $7,600,000(18 8%1 C C Propertl Tax 3,502,000(8 7%1 C State Subvention$2,860,000(7.2%) Franchise Tax$2,575,000(6 0%1 • Revenue Assumptions for the General Fund(Fiscal Year 2005-2006) C • Fiscal Year 05-06 revenue projections are based on current state and local economic conditions and histoncal trends The State continues to have a budget deficit The Budget reflects that we will lose the State Mandated Revenues of SI 33,000 C for Booking fees The following is a summary of the major changes to General Fund revenues C, Sales Tax C C 18,000,000 CC 13,000,000 - .. - — - __ ------ C C 8,000,000 - I a t i C' C 3,000,000 - C C (2,000,000) 2001-02 2002-03 2003-04 2004-05 2005-06 C Actual Actual Actual Estimated Budget C 2001-02 2002-03 2003-04 2004-05 2005-06 C Sales & Use Tax 12,500,000 13,463,197 15,138,424 12,222,637 13,215,000 C ERAF Prop Tax Shift 3,877,363 4,300,000 C Enacted In 1933 by the State Legislature,the sales tax is applied when retailers sell tangible personal property This tax is measured by gross receipts from retail sales at a rate of 7 75% The total tax rate is made up of the basic statewide sales tax C of 7 25 percent plus a 0 50%special district tax for the Riverside County Transportation Commission The State wide tax of 7 25%includes the following components 6 25%state tax,0 50%for the Local Public Safety Fund(enacted I/1/94),and C I 0%city and county allocation( 25%Triple Flip) C Page 2-2 C C C C • City of Palm Desert Revenue Summary Note Estimated 2004-2005 includes accruing for$200,000 to $300,000 amount the State will not pay us until next • year due to the Triple Flip being paid in three payments(January, May and the following year increase based on • pnor year actuals) Next years estimated is based on new development of Wal-Mart& Sam's Club opening in January 2006 and factoring of a 3.5%growth factor • • Transient Occupancy Tax • • • 7,500,000 • • • 7,000,000 • • 6,500,000 , - - • • • 6,000,000 , • 2001-02 2002-03 2003-04 2004-05 2005-06 • Actual Actual Actual Estimated Budget 2001-02 2002-03 2003-04 2004-05 2005-06 • Transient Occup. 7,043,453 6,816,681 7,609,173 7,350,000 7,600,000 • This tax is imposed on individuals for the privilege of occupancy in any hotel or motel within the City Each occupant is • subject to a 9 percent(June 1992-revised rate and approved by voters in November 2004)transient occupancy tax which is • added to the occupant=s room bill All hotel and motel operators are required to remit this tax to the City on a monthly basis • The main collectors of the tax are the Desert Springs Marriott, Embassy Suites Hotel,Travelers Inn, Holiday Inn Express, Shadow Mountain Resort, Sunrise Development Condo=s, Marriott and Intrawest Time-Share units,Court Yard and • Residence Inn, Best Western, Palm Desert Lodge, International Lodge and the newest hotel—Hampton Inn Due to the • September II,2001 event the TOT was down in 2002-2003 The projection for 2005-06 is equal to last years budget less the one time payment by Interval timeshares(three years of arrears—received in FY 03/04) • • Property Taxes In November 1978,the voters approved Proposition 13, which allocated property tax revenues based on each agency=s • historical share,cities which never levied a property tax rate before Proposition 13 did not share in the resulting revenues (property tax rates were rolled back to 1973 rates) The City of Palm Desert is a No-Low Property Tax City and receives • property taxes only on areas annexed to the City after 1978 The County of Riverside and the City of Palm Desert have • agreed to exchange property taxes upon annexations into the City at a rate of 25 percent of the County=s share of the annexed property tax revenue • tax rate is constitutionally limited to I percent of the property's assessed value, plus rates imposed to fund indebtedness • +ssment districts)approved by voters prior to 1978 or voted upon after 1978 • Three county agencies are involved in the administration of the property tax the County Assessor the Auditor-Controller, and the Tax Collector Property is valued by the County Assessor and taxed at 1 percent of assessed value Increases in property taxes are based on property changing ownership,new construction and a 2 percent maximum increase in • assessments After taxes are received by the County,the Auditor-Controller apportions to participating agencies its share of the tax less 1/4 of 1 percent for tax collection costs • • Page 2-3 r City of Palm Desert Revenue Summary E Cm 3 500 000 - 3 000 000 - C 2 500 000 - I C C 2 000 000 Actual Actual Actual Esti mated Budget 2001-02 2002-03 2003-04 2004-05 2005-06 I=Property Tax 2 765 554 3 078 046 3 369 711 3 400 000 3 502 000 • The property taxes for 2005-06 is up due to vanous developments that has been completed in the current year The C increase is up 5 8%over current years projection Timeshare Mitigation Fee C Approved in January 1939,the City Council passed a Zoning Ordinance establishing standards for developing timeshare developments within the City of Palm Desert Shadow Ridge Timeshare project is projected to be$500,000 Intrawest has indicated their plans to build another 30 units C Franchise Tax C 3,000,000 C • 2,500,000 • �^ 2,000,000 C 1,500,000 1,000,000 C 500,000 2001-02 2002-03 2003-04 2004-05 2005-06 C ■Franchise 2,131,819 2,211,901 2,417,856 2,350,000 2,500,000 C The State currently is considering the impacts in Federal Law deregulating the Electric Companies,Cable Companies and Telephone Companies and the Cities abilities to charge a franchise tax for use of the City=s right of way Currently we C are collecting$450,000 for waste franchise,$200,000 for gas franchise,$900,000 for cable franchise and$950,000 for electnc franchise 2005-2006 we are budgeting 2 5 Million for Franchise Tax. Staff is continuing to monitor the legislation being introduced at the state on the cable and electric issues • Building Permits & Charges for Services C Fees for new building construction are based on local ordinances and include building,electrical plumbing,heating,and • other related permits and plan check fees The estimated FY 05-06 building permits of 170 Million Valuation which wall generate fees and plan check of$1,902,500 account for 3 9 percent of the total General Fund • This projected figure represents the fees for various miscellaneous commercial buildings and various housing construction (Desert Gateway,Valley Center Business Park,Stonecrest Office,Shadow Ridge Dolce/Rillington, Ponderosa Sares Regis Condos) C Page 2-4 1 • • • City of Palm Desert Revenue Summary • Interest Earnings • 4 50 • 400 -' r sa t �_' " ^`_7ip `T Tit - t �"-,-- '- ;:-Wit s, s�ij < .A0S -.hSL"�::J.a.,�Yz�4=..�..,-_ � ...err' s, ice-¢ .. ��sA"�"su1 mt woawFr,rz"�.ui,-»A`�- __ • 3 50 r, r y7+-+5t -sr "�'.,. ag" •r€¢`r -•�- "'' ryi •n"+ •;" 'n`"I: Tr. 3 BO s �-ar ..a. -wJiiC.,t,�.A§<.6_=.-. Y -1^n, . ''' a v` r.,�t..•. • .y:-1..”.3.A47 s $".''rai ? - Sr'' -. w,C,Y ,Ci. �1�' L'; 2 00 • , '„,„ 1 50 _ eresi s - • ..-„.n ,,, `-.r... 100 � � t • RT �- *,r'n - � 050 - rt m� r ' • 0 00 • o^ O^ old old old oti old oti o`) o`) On) o') On) o"' e to e e le e $) ph o`' 05 05 ya<�6' 'ac has•�$3; 1 5e<�04' lac has,�64 �o �09' I 0 has,�.4 sow ya<�61' 'ac`yas �a� �� je9. • • t Federal Funds Rate --U-City Invest Rate • The current fiscal year 2004-05 has had a very low interest rates due to the Federal Reserve The Federal Reserve Board may raise the interest rates in the next 6 months by up to 50 basis points to 3 5%in order to deal concerns with the • economy The interest rate projection for 2005-06 is calculated at a conservative average yearly yield of 2 8 percent • and that no major usage of the existing surplus funds will be used in the 2005-06 • lnterfund Transfers In • This represents the Gas Tax funds being transferred to the General Fund for reimbursement of street improvement costs paid by the General Fund($1,100,000) • Motor Vehicle In-Lieu • • 3,500,000 , • • 3,000,000 - • 2,500,000 - • • 2,000,000 - • • 1,500,000 - r I r • 1,000,000 - , • 500,000 - t • • • - I 1 I i a • 2001-02 2002-03 2003-04 2004-05 2005-06 • • Actual Actual Actual Estimated Budget • - 2001-02 2002-03 2003-04 200405 2005-06 • Motor Vehicle(DMV) 2,515,214 2,633,734 2,019,129 311,642 311,000 • ERAF-In Lieu DMV - - 811,630 2,486,358 2,549,000 • Page 2-5 • • • • City of Palm Desert Revenue Summary • The actual VLF revenue that the City received in FY 03-04 was reduced by the"backfill gap"that the State took as part of the State budget balancing The impact amounts to approximately$it 1 1,630, to be repaid by the State by August 2006 • The Motor Vehicle License Fee(VLF or DMV Fees) is a tax on ownership of a registered vehicle The tax rate was 2%of • the value of a vehicle paid by owners to the Department of Motor Vehicle,however,the State has lowered the rate to 0 65% • In addition to revenues from the 0 65%rate,cities and counties will receive additional property tax equal to the difference • between revenues from the VLF at the 2%rate and the 0 65%rate charged by the State Starting in 2005-06,the increase for VLF will be based on each city and county growth in gross assessed valuation in the prior year,instead of the • increase in vehicle value • Fire Tax: • • 7,000,000 • 6,000,000 • • 5,000,000 • 4,000,000 ■ - 1 ■ • 3,000,000 . 1 • 2,000,000 • • 1,000,000 4 • • 2003-04 2004-OS 2004-05 2005-06 • o Prop A Fire Tax 0 Structrual Fire Tax •Transfer In fin Gen FD • • Actual Budget Estimated Budget • 2003-04 2004-05 2004-05 2005-06 • Prop A Fire Tax 2,250,000 2,900,000 2,450,000 2,900,000 • Structrual Fire Tax 1,432,894 1,900,000 1,600,000 1,900,000 • Transfer In fm Gen FD 728,605 1,000,000 1,000,000 1,000,000 • In November 1982, the residents of the City of Palm Desert voted on Proposition A Fire Tax for • upgrading the City's fire protection and prevention The Fire Tax charge for a residential property is • $48 and commercial property is based on their square footage The current year estimate is lower than • the Budget due to the timing of when the County Tax Collector changes the tax roll to reflect the annexation of Palm Desert Greens and Suncrest • • The Structural Fire Tax is collected as part of the Property Tax Bill • • • • • Page 2-6 • • • • • • • PALM DESERT ESTIMATED REVENUES, Exhibit I • • Actual Adopted Projected Budget • CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 General Fund: • 1 Sales tax 15,138,424 14,700,000 15,900,000 17,515,000 • 2 Transient occupancy tax 7,609,173 7,350,000 7,400,000 7,600,000 • 3 Property tax 3,369,710 3,400,000 3,470,000 3,502,000 4 Interest 1,144,490 2,000,000 1,903,000 1,400,000 • 5 Transfers in 1,092,475 1,100,000 1,100,000 1,150,000 0 6 Franchises 2,417,856 2,350,000 2,475,000 2,575,000 • 7 State subvenbons(VLF) 2,085,628 2,798,000 2,798,000 2,860,000 8 Building&grading permits 1,053,904 932,500 1,054,925 1,300,000 • 9 Reimbursements 2,650,092 1,840,500 1,177,500 1,506,692 • 10 Business license tax 988,246 1,600,000 1,000,000 1,100,000 • 11 Timeshare mitigabon fee 392,988 450,000 500,000 500,000 12 Plan check fees 786,486 570,000 570,000 602,500 • 13 Property transfer tax 870,415 450,000 600,000 450,000 • 14 Other revenues 267,338 670,000 670,000 670,000 Totals General Fund 39,867,225 39,611,000 40,618,425 42,731,192 • - • Fire Tax Fund: • 1 Structural Fire Tax 2,426,679 2,900,000 2,900,000 2,900,000 2 Prop A Fire Tax 1,432,894 1,900,000 1,700,000 1,900,000 • 3 Reimbursements - 662,000 662000 662,000 • 4 Interfund Transfers In 726,605 1,100,000 1,100,000 1,000,000 • TOTAL FIRE AND GENERAL FD 44,453,403 46,173,000 46,980,425 49,193,192 • • • • • • • 0 • • • • • • • • • • Page 2-7 • • GENERAL AND FIRE FUND SUMMARY REVIEW • HIGHLIGHT CHANGES BY DEPARTMENT • COMPARISON OF LAST YEAR TO BUDGET 2005-2006 O • Budget Budget C DEPARTMENT 2004-2005 2005-2006 CHANGE REASON FOR CHANGE: C • City Council 261,410 273,550 12,140 o Cola&Benefit Increase • • City Clerk 374,650 487,300 112,650 o New Position added plus cola C • Legislative Advocacy 53,000 61,000 8,000 o Increase for payment to lobbyist • Elections 61,600 (61,600)o No Election C • City Attorney 144,000 144,000 - C • Legal Special Services 345,000 345,000 - C • City Manager 672,350 743,500 71,150 o Salary&Benefit Increase C * Community Services-Admin. 1,431,100 1,616,100 185,000 o Reclass, New Position, Cola • Finance 1,274,825 1,454,700 179,875 o Reclass, Cola, PERS C • Independent Audit . 50,000 70,000 20,000 o Higher contract cost C • Human Resources 752,800 689,500 (63,300)o Cut floating positions salanes O • General Services 396,700 403,750 7,050 o None C • Data Processing 855,150 1,046,400 191,250 o New Position, reclass,Cola C * Insurance 522,500 567,500 45,000 o Based on actual * InterFund Transfers 1,100,000 1,581,000 481,000 o Transfer to Library Fd-$320,000 C * Animal Regulation 190,000 240,000 50,000 o Full year of new campus • * PW-Street Lighting/Traffic Safety 618,000 613,000 (5,000)o None • • Police Services 11,508,700 12,468,599 959,8990 8% Increased cost and adding staff c • Development Services 603,300 799,800 196,500o Transfer Parks Mgr position,cola • • Public Works Admin. 2,508,301 2,642,400 134,099 o New Office Asst, cola • PW-Street Maintenance 1,690,200 1,929,600 239,400 o Transfer of Park staff,Graffiti C • PW-Street Repairs&Maint. 1,582,500 1,850,000 267,500 o New Parking Lot&Storm Drain C " PW- Public Building Operations 451,900 553,300 101,400 o Reclass, outsourcing of custodian • • PW-Striping 77,500 150,000 72,500 o New legends&markers C • Community Promotions 1,745,300 2,027,420 282,120 o Palm Spnngs Film&Samsung • Marketing 895,909 970,968 75,059 o Sunline Bus wrap,Visitor Center C • Visitors Center 376,500 586,150 209,650 o C " Building&Safety/Code 2,425,600 2,638,300 217,700 o Reclass,cola, State Bldg Codes C • Planning&Comm. Development 895,673 911,400 15,727 o Refurbishing Dept area, cola * Civic Center Park 1,240,800 1,225,600 (15,200)o Transfer 2 positions to streets C • Park Maintenance 1,683,500 1,781,000 97,500 o Increased medians&supplies • Landscape Services 563,600 638,500 74,900 a Pnnting of Landscape Books C * Contributions 656,500 787,557 131,057 o Based on increase for Senior Ctr C C I C C Page 2-8 C C C • • • Expenditure Review for the General Fund (Fiscal Year 2005-2006) The General Fund Expenditures are increasing from $38,376,768 to $42,640,694• an increase of$4,263,926 (11 I% increase) for fiscal year 2005-06 • • GENERAL FUND APPROPRIATIONS • • Public Safety 44% • • General Gov 17% • • • Transfer Out 2% • Parks & Rec fick • • • Public I15% ImnDev&opnlonhl4% • • • • • Changes made to the expenditure categories: • Salaries & Benefits Salanes and Benefits are up due to new positions being • recommended, ment increases for staff, factoring a 4%COLA into the salanes and • reclassifications for positions going from Ito II series The Cities retirement system— PERS reflects an increase of 6% in the rate charged for all employees Some departments • have a decrease or increase in health cost from last year budget due to a change in staff • and what level of coverage they receive (Family coverage vs. Single coverage) • Professional & Technical Services: Professional & Technical Services include the cost • of contracting for Police services(8%plus additional deputies), Animal Control (full year • of new campus), engmeenng and design work(contracting out work) and audit work • Repair & Maintenance Reflects increase cost to pickup new park maintenance at • Freedoom Park, Palma Village Park and Homme Adams Park and several new medians • Inter-Fund Transfers Out: Increased due to fund balance being depleted for the library • fund for operating costs • • • • • • Page 2-9 • • C • • C General & Fire Fund Expenditures by Department C, Two-Year Comparison • C C /C InterFund Transfers `.✓ 0 rj, C Parks • 'EMMA' • Public Works 0 C Conununny Development rllIllp nO C Public Safety(Fue&Pollee) C C General Government O C Millions of Dollars SI 500000 $3 500 000 S5,500 000 $7 500 000 S9 500 000 SI 1500000513500000515500000517 500 000519 500,000 C • ■ FY 2005/06 Proposed ❑FY 2004/05 Adopted • Expenditure Categories FY 2004/05 FY 2005/06 Dollar Percent of o Adopted Proposed Change Total Budget • General Government 7,878,980 8,741,357 862,377 18% Public Safety(Fire& Police) 19,482,000 20,562,999 1,080,999 42% • Community Development 6,338,982 7,134,238 795,256 15% Public Works 6,678,301 7,417,600 739,299 15% 0 Parks 3,487,900 3,645,100 157,200 7% • InterFund Transfers 1,072,605 1,581,000 508,395 3% Total General &Fire Funds 44,938,76E 49,082,294 4,143,526 100% • (1)Community Development is any combination of Building&Safety, Business Support,Communii Develo C (2)General Government is any combination of Administrative Services,Auditing, City Attorney, City Clerk, C • City Manager, Data Processing, Environmental Conservation, Finance,General Services, Human Resoi C Legal Special Services,Legislative Advocacy,Outside Agency Contnbuticn and Unemployement Insurai C (3)Public Safety is any combination of Animal Control, Nuisance Abatement, Police Services, Risk Manager 0 Fire Department,Traffic Safety and Water safety expenses Page 2-10 0 C C 0 • • • • • • • • General & Fire Fund Expenditures Comparison Graph • • • • ' 45 000 000 • , • 40 000 000 • I a. 35 000 000 • • - - - , 30 000 000 - • 2 / 25 000 000 r ` • u t • 20 000 000 • _'J � / I ■ • is 000 000 J • to 000 000 z 1/ " 3 t • s J , s • . .� 7 0 • FY 2003/04 FY 2004/05 FY 2004/05 FY 2005/06 • ■Expenditure Category •Personnel&Benefits ■■Supplies ❑Repair and Maintenance I Police Contract Services Professional Services ■Fire Contract Services ITransfers Out ■Other Expenditures • FY 2003/04 FY 2004/05 FY 2004/05 FY 2005/06 • Expenditure Category Actual Adopted Projections Budget • Personnel & Benefits 11,533,371 12,716,209 11,781,210 14,093,150 • Supplies 530,428 655,500 604,895 730,600 • Repair and Maintenance 2,386,371 4,185,100 6,113,101 4,627,700 Police Contract Services 10,456,157 11,508,700 11,396,000 12,425,599• Fire Contract Services 4,617,568 6,562,000 5,300,000 6,441,600 • Professional Services 2,265,939 2,573,940 3,012,840 3,147,540 • Other Expenditures 4,198,751 5,634,353 6,062,382 6,035,105 • Transfers Out 1,072,465 1,100,000 1,100,000 1,581,000 • Total $ 37,061,050 $ 44,935,802 $ 45,370,428 $ 49,082,294 • • • • • Page 2-11 • • • C • GENERAL & FIRE FUNDS C REVENUE AND EXPENDITURE COMPARISON i C Last Years Adopted Projected Requested %Bud° C Actuals Budget Revenue/Expense Budget to Bud06 Description 2003-2004 2004-2005 2004-2005 2005-2006 C REVENUES C Property Taxes 3,369,711 3,400,000 3,470,000 3,502,000 3 00% c Business License Tax 988,246 1,000,000 1,000,000 1,100,000 10 00% • Transient Occupancy Tax 7,660,831 7,350,000 7,500,000 7,600,000 3 40% Franchises 2,417,856 2,350,000 2,475,000 2,575,000 9 57% C Sales and Use Tax 15,138,424 14,700,000 15,900,000 17,515,000 19 15% C Other Taxes 1,263,403 900,000 1,100,000 950,000 556% License and Permits 1,840,390 1,502,500 1,820,000 1,902,500 26 62% C State Subventions 2,085,628 2,798,000 2,798,000 2,860,000 2 22% C Fees for Services 1,856,109 1,270,500 1,270,500 1,506,692 18 59% C Interest & Rental Income 1,144,490 2,000,000 1,400,000 1,400,000 -30 00% Other Revenues 274,833 670,000 670,000 670,000 0 00% C Interfund Transfers 1,092,475 1,100,000 1,100,000 1,150,000 4 55% a Sale of Land - - - - GENERAL FUND REV. 39,132,396 39,041,000 40,503,500 42,731,192 9 45% C Structural Fire Tax 2,250,000 2,900,000 2,450,000 2,900,000 0 00% • Prop A Fire Tax 1,432,894 1,900,000 1,600,000 1,900,000 0 00% C Interfund Transfers 728,605 1,000,000 1,000,000 1,000,000 0 00% Reimbursement fm IW/RM - 662,000 662,000 662,000 0 00% C TOTAL GENERAL & FIRE 43,543,895 45,503,000 46,215,500 49,193,192 8 11% C, GENERAL FUND C EXPENDITURES • Salaries and Benefits 11,533,371 12,716,209 11,781,210 14,093,150 10 83% C Maintenance & Operations 19,629,873 24,219,559 26,889,408 26,639,044 9 99% Capital Outlay 207,773 338,034 299,810 327,500 -3 12% C Transfer to Library/Fire 1,072,465 1,100,000 1,100,000 1,581,000 43 73% c Transfer to Cap Reserve - - - C TOTAL GENERAL FUND EXF 32,443,482 38,373,802 40,070,428 42,640,694 11 12% C FIRE FUND 4,617,568 6,562,000 5,300,000 6,441,600 -1 83% C TOTAL GENERAL & FIRE 37,061,050 44,935,802 45,370,428 49,082,294 9 23% • C • Revenue Less Expense 6,482,845 567,198 845,072 110,898 • C • Page 2-12 C C C • • • • General Fund Expenditures by Category Graph • • • • .' Other Services/ - • • Charges/Supplies _ • e' Personnel & • Benefits •• Millions or Dollars $0 $5 $10 $15 $20 • • ■2005-2006 Requested ❑2004-2005 Projected • ■2004-2005 Adopted •2003-2004 Actual • • Expenditure Categories 2003-2004 2004-2005 2004-2005 2005-2006 % Bud 05 Actual Adopted Projected Requested To Bud 06 • Personnel & Benefits 11,533,371 12,716,209 11,781,210 14,093,150 10 8% • Supplies 530,428 655,500 604,895 720,100 9 9% Other Services & Charges 19,099,445 23,564,059 26,284,513 25,918,944 10 0% • Capital Outlay 207,773 338,034 299,810 327,500 -3 1% • Interfund Transfers Out 1,072,465 1,100,000 1,100,000 1,581,000 43 7% Total General Fund 32,443,482 38,373,802 40,070,428 42,640,694 11 1% • • Fire Department Fund 4,617,568 6,562,000 5,300,000 6,441,600 -1 8% • • • • • • • • • • • • • Page 2-13 • • • • CITY OF PALM DESERT • SUMMARY OF EXPENDITURES BY CATEGORY • FISCAL YEAR 2005-2006 • Personal Other Services Capital Department Services Supplies and Charges Outlay TOTAL • General Fund: • City Council 174,350 27,500 69,700 2,000 273,550 • City Clerk 374,900 4,500 103,900 4.000 487,300 • Legislative Advocacy 61,000 61,000 City Attorney 144,000 144,000 • Legal Special Services 345,000 345,000 • City Manager 698,100 2,500 42,900 - 743,500 • Community Services-Admin 1,404,100 3,500 245,000 10,000 1,662,600 • Finance 1,354,700 10,000 90,000 - 1,454,700 Independent Audit 70,000 70,000 • Human Resources 277,800 10,000 398,700 3,000 689,500 • General Services 82,000 321,750 - 403,750 • Data Processing 647,100 108,000 206,300 85,000 1,046,400 Unemployment Insurance 5,000 5,000 • Insurance 567,500 567,500 • Interfund Transfers 1,581,000 1,581,000 . Police Services - 5,100 12,463,499 - 12,468,599 . Animal Regulation 240,000 240,000 P W-St Light/Traffic Sfty - 150,000 463,000 - 613,000 • Development Services 681,800 13,000 95,000 10,000 799,800 • Public Works- Admin 2 310,400 21,000 292,500 18,500 2,642,400 • Public Works-Street Mamt 1,423,400 31,000 382,200 93,000 1,929,600 PW-Street Resurfacing 1,300,000 1,300,000 • PW-Curb & Gutter 200,000 200,000 • PW-Cross Gutter 100,000 100.000 • PW-Tie in Paving 100,000 100,000 PW-Stnping 150,000 150,000 • PW-Corp Yard - 62,500 2,000 64,500 • PW-Equipment 85,000 168,000 253,000 • PW-Public Bldg-Opr/Mamt 296,500 23,500 225,300 8,000 553,300 • PW-Portola Community Center 74,800 74,800 NPDES-Storm Water Permit 50,000 50,000 • Community Promotions - 2,027,420 2,027,420 • Marketing 500 970,468 970,968 . • • • • • • • • Page 2-14 • • • • GENERAL FUND • DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 %Increase• Department/Description Actual Actual Adopted Projected Budget In Budget • City Council • Personnel&Benefits 144,871 153,280 162,210 159,227 174,350 Supplies 14,982 16,897 27,500 27,500 27,500 • Other Services&Charges 57,800 67,703 69,700 69,700 69,700 • Capital Outlay - 1,575 2,000 2,300 2,000 • Total 217,653 239,455 261,410 258,727 273,550 8 0% • Community Affairs/City Clerk • Personnel 240,445 248,768 273,250 267,004 374,900 • Supplies 1,236 2,765 4,500 4,500 4,500 Other Services&Charges 91,729 94,756 92,900 111,900 103,900 • Capital Outlay _ 1,770 5,347 4,000 4,000 4,000 _ • Total 335,180 351,636 374,650 387,404 487,300 10 2% • Elections • Personnel - - - - - • Supplies 899 - 1,000 1,000 - Other Services&Charges 44,381 - 60,600 45,600 - • Capital Outlay • Total 45,280 - 61,600 46,600 - • Legislative Advocacy • Other Services&Charges 40,099 38,810 53,000 61,000 61,000 • Capital Outlay • Total 40,099 38,810 53,000 61,000 61,000 57 2% • City Attorney • Other Services&Charges 144,000 127,873 144,000 144,000 144,000 Capital Outlay • Total 144,000 127,873 144,000 144,000 144,000 12.6% • • Legal Special Services Other Sernces&Charges 271,491 320,397 345,000 320,000 345,000 • Capital Outlay • Total 271,491 320,397 345,000 320,000 345,000 -0 1% • City Manager • Personnel 562,028 588,671 632,000 648,742 698,100 • Supplies 844 2,289 1,500 1,500 2,500 Other Services&Chazges 27,836 28,489 38,850 42,850 42,900 • Capital Outlay 6,845 3,319 - 1,200 - • Total 597,553 622,768 672,350 694,292 743,500 11 5% • • • • • • Page 2-15 • C C GENERAL FUND C DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY • 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 %Increase Department/Description Actual Actual Adopted Projected Budget In Budget C • Community Services • Personnel 1,008,826 1,091,612 1,180,600 1,143,481 1,404,100 Supplies 1,398 1,897 3,500 3,500 3,500 0 Other Services&Charges 99,469 222,453 244,000 243,500 245,000 • Capital Outlay 4,053 2,753 3,000 3,000 10,000 Total 1,113,746 1,318,715 1,431,100 1,393,481 1,662,600 5 7% • Finance • Personnel 1,028,363 1,091,746 1,193,025 1,131,438 1,354,700 Supplies 5,785 12,140 5,500 11,000 10,000 Other Services&Charges 69,326 87,119 76,300 100,600 90,000 0 Capital Outlay C Total 1,103,474 1,191,005 1,274,825 1,243,038 1,454,700 44% • Independent Audit C Personnel • Supplies Other Services&Charges 44,325 64,259 50,000 64,500 70,000 C Capital Outlay • Total 44,325 64,259 50,000 64,500 70,000 0 4% 0 Human Resources • Personnel 448,742 363,319 405,100 416,610 277,800 C Supplies 33,942 6,197 10,000 7,000 10,000 Other Services&Charges 293,211 233,193 334,700 259,900 398,700 0 Capital Outlay 215 3,714 3,000 - 3,000 • Total 776,110 606,423 752,800 683,510 689,500 12 7% C General Services • Personnel Supplies 78,492 68,692 79,500 105,895 82,000 Other Services&Charges 417,150 308,837 317,200 1,060,156 321,750 0 Capital Outlay - 4,846 - 27,100 - C Total 495,642 382,375 396,700 1,193,151 403,750 2120% Data Processing C Personnel 390,352 453,800 534,600 464,406 647,100 C Supplies 89,818 87,320 65,000 68,000 108,000 C Other Services&Charges 120,972 105,994 170,550 237,500 206,300 Capital Outlay 71,831 84,876 85,000 125,000 85,000 C Total 672,973 731,990 855,150 894,906 1,046,400 22.3% C C. C C C C Page 2-16 • C • • • GENERAL FUND • DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 a/o Increase• Department/Description Actual Actual Adopted Projected Budget In Budget • Unemployment Insurance • Personnel 6,232 15,144 - 6,300 5,000 Capital Outlay • Total 6,232 15,144 - 6,300 5,000 -58 4% • • Insurance Other Services&Charges 789,861 81,696 522,500 558,644 567,500 • Capital Outlay • Total 789,861 81,696 522,500 558,644 567,500 583 8% • Interfund Transfers • Transfers Out 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 • Total 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 26% • Police Services • Personnel 71,144 2,625 - - - • Supplies 4,084 3,409 7,200 4,000 5,100 Other Services&Charges 9,709,427 10,450,123 11,501,500 11,365,300 12,463,499 • Capital Outlay • Total 9,784,655 10,456,157 11,508,700 11,369,300 12,468,599 8 7% • Animal Reaulahon • Other Services&Charges 111,200 85,720 190,000 110,000 240,000 • Capital Outlay • Total 111,200 85,720 190,000 110,000 240,000 28 3% • Nuisance Abatement • Other Services&Charges 6,850 6,113 - - - Capital Outlay • Total 6,850 6,113 - - - -100 0% • • P.W.Traffic Safety Personnel • Supplies 136,152 65,565 150,000 80,000 150,000 • Other Services&Charges 354,928 308,148 468,000 451,000 463,000 Capital Outlay 43,245 1,800 • Total 534,325 375,513 618,000 531,000 613,000 41 4% • • Development Services Personnel 402,259 452,534 508,500 479,524 681,800 • Supplies 8,360 8,188 12,800 10,900 13,000 • Other Services&Charges 47,291 46,702 72,000 65,100 95,000 • Capital Outlay 20,656 11,269 10,000 13,500 10,000 Total 478,566 518,693 603,300 569,024 799,800 9 7% • • • • • Page 2-17 • C • GENERAL FUND C DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY • 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 %Increase Department/Description Actual Actual Adopted Projected Budget In Budget Public Works Administration • Personnel 1,799,442 1,860,679 2,187,301 1,820,991 2,310,400 • Supplies 8,845 13,881 14,500 19,000 21,000 Other Services&Charges 127,435 175,242 288,000 714,200 292,500 C Capital Outlay 28,204 15,668 18,500 23,000 18,500 • Total 1,963,926 2,065,470 2,508,301 2,577,191 2,642,400 24 8% C Public Works-Street Maintenance • Personnel 1,006,028 1,042,027 1,168,500 1,159,863 1,423,400 • Supplies 54,085 52,746 32,000 26,000 31,000 • Other Services&Charges 258,694 316,193 439,700 300,000 382,200 Capital Outlay 23,000 30,883 50,000 50,000 93,000 • Total 1,341,807 1,441,849 1,690,200 1,535,863 1,929,600 6 5% C Public Works-Street Resurfacing • Other Services&Charges 2,078,218 897,153 1,300,000 3,500,000 1,300,000 C Capital Outlay • Total 2,078,218 897,153 1,300,000 3,500,000 1,300,000 290 1% C PW.-Curb&Gutter • Other Services&Charges 122,031 16 170,000 250,000 200,000 C Capital Outlay Total 122,031 16 170,000 250,000 200,000 C • PW:Cross Gutter • Other Services&Charges 72,131 65 - 86,000 100,000 Capital Outlay C Total 72,131 65 - 86,000 100,000 C PW:Tie in Paving 0 Other Services&Charges 53,545 9,878 35,000 35,000 100,000 • Capital Outlay • Total 53,545 9,878 35,000 35,000 100,000 254 3% C PW.-Striping • Other Services&Charges 88,280 - 77,500 175,000 150,000 • Capital Outlay Total 88,280 - 77,500 175,000 150,000 C • PW:Coro.Yard Personnel C Supplies 3,972 401 - - - • Other Services&Charges 27,199 24,225 67,800 41,006 62,500 C Capital Outlay 860 5,908 3,000 3,000 2,000 Total 32,031 30,534 70,800 44,006 64,500 44.1% C C C C Page 2-18 0 C • • • GENERAL FUND • DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY • 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 %Increase Department/Description Actual Actual Adopted Projected Budget In Budget • PW:Equipment • Personnel • Supplies 78,029 87,067 85,000 78,000 85,000 Other Services&Charges 111,399 96,566 175,000 144,051 168,000 • Capital Outlay 11,700 - - - - • Total 201,128 183,633 260,000 222,051 253,000 20.9% • PW:Public Buddine Operations&Maintenance • Personnel 228,871 240,106 270,200 261,510 296,500 • Supplies 15,674 11,912 20,000 20,000 23,500 Other Services&Charges 129,596 114,772 157,700 132,200 225,300 • Capital Outlay - 4,252 4,000 4,000 8,000 • Total 374,141 371,042 451,900 417,710 553,300 12.6% • PW:Portola Community Center • Personnel • Supplies Other Services&Charges 64,562 52,734 53,100 70,600 74,800 • Capital Outlay 314 - 18,534 - - • Total 64,876 52,734 71,634 70,600 74,800 33 9% • Land Acquisition • Capital Outlay 2,112,195 • Total 2,112,195 - - - - • NPDES-Storm Water Permit • Capital Outlay 10,420 19,783 40,000 30,000 50,000 • Total 10,420 19,783 40,000 30,000 50,000 51 6% • Community Promotions • Personnel • Supplies 8,769 9,178 - - - Other Services&Charges 1,645,999 1,406,078 1,745,300 1,615,520 2,027,420 • Capital Outlay 2,341 5,461 - - - • Total 1,657,109 1,420,717 1,745,300 1,615,520 2,027,420 13.7% • Marketing • Personnel • Supplies 330 348 500 500 500 Other Services&Charges 807,354 845,179 895,409 863,222 970,468 • Capital Outlay • Total 807,684 845,527 895,909 863,722 970,968 2.2% • • • • • • Page 2-19 • • • GENERAL FUND • DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY C 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 %Increase • Department/Description Actual Actual Adopted Projected Budget In Budget Art Committee • Supplies 235 - - - - • Other Services&Charges 3,734 2,893 - - - • Capital Outlay Total 3,969 2,893 - - - -100 0% Q Building&Safety Personnel 1,299,184 1,405,609 2,129,600 1,913,576 2,253,100 • Supplies 5,158 2,557 11,000 11,000 13,000 C Other Services&Charges 231,085 211,995 283,000 393,000 370,200 • Capital Outlay 683 - 2,000 9,710 2,000 Total 1,536,110 1,620,161 2,425,600 2,327,286 2,638,300 43 6% C • Building Demolition • Other Services&Charges 1,070 - - - - Total 1,070 - - - - C Code Enforcement • Personnel 524,343 543,849 - - - C Supplies 4,189 1,085 - - - • Other Services&Charges 35,226 31,058 - - - • Capital Outlay - - - - - Total 563,758 575,992 - - - C • Planning&Community Development Personnel 739,787 774,413 773,673 736,866 785,400 C Supplies 902 2,984 2,000 2,000 3,000 C Other Services&Charges 90,419 183,227 120,000 38,100 83,000 C Capital Outlay - - - 4,000 40,000 Total 831,108 960,624 895,673 780,966 911,400 -18.7% C C PW-Civic Center Park Personnel 490,957 484,900 517,800 377,696 422,600 Supplies 42,825 57,053 105,000 106,000 105,000 C Other Services&Charges 462,310 478,667 523,000 523,000 698,000 C Capital Outlay 1,623 4,876 95,000 - - C Total 997,715 1,025,496 1,240,800 1,006,696 1,225,600 -1 8% C PW-Park Maintenance C Personnel Supplies 3,658 7,476 3,500 4,500 6,000 C Other Services&Charges 849,758 787,247 1,680,000 1,117,000 1,775,000 C Capital Outlay - 1,443 - - - Total 853,416 796,166 1,683,500 1,121,500 1,781,000 40 9% C C C C C Page 2-20 C C • • • GENERAL FUND • DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY • 2002-2003 2003-2004 2004-2005 2004-2005 2005-2006 %Increase Department/Description Actual Actual Adopted Projected Budget In Budget • . • PW-Landscaping Service Division • Personnel 465,301 494,708 533,600 557,482 591,500 Supplies 1,328 2,888 6,000 6,100 6,000 • Other Services&Charges 14,908 21,896 24,000 64,700 41,000 • Capital Outlay 2,712 - - - - • Total 484,249 519,492 563,600 628,282 638,500 20.9% • Visitor Information Center • Personnel 213,871 225,581 246,250 236,494 392,400 Supplies 5,016 5,493 8,000 7,000 10,000 • Other Services&Charges 104,163 73,069 122,250 108,550 183,750 • Capital Outlay 5,453 - - - - • Total 328,503 304,143 376,500 352,044 586,150 15 7% • Outside Aeencv Funding • Other Services&Charges 553,253 692,907 656,500 802,114 787,557 Capital Outlay • Total 553,253 692,907 656,500 802,114 787,557 15 8% • • TOTAL GENERAL FUND Personnel 11,071,046 11,533,371 12,716,209 11,781,210 14,093,150 44.3% • Supplies 609,007 530,428 655,500 604,895 720,100 140% • Other Services&Charges 20,673,715 19,099,445 23,564,059 26,284,513 25,918,944 37 6% • Capital Outlay 2,348,120 207,773 338,034 299,810 327,500 44.3% Transfers Out 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 2.6% • Total 41,209,167 32,443,482 38,373,802 40,070,428 42,640,694 23 5% • Fire Fund • Personnel • Supplies • Other Services&Charges 3,240 105 4,617,568 6,562,000 5,300 000 6,441,600 14.8% Capital Outlay • Total 3,240,105 4,617,568 6,562,000 5,300,000 6,441,600 14 8% • TOTAL GENERAL&FIRE FUND'. • Personnel 11,071,046 11,533,371 12,716,209 11,781,210 14,093,150 21% • Supplies 609,007 530,428 655,500 604,895 720,100 14.0% • Other Services&Charges 23,913,820 23,717,013 30,126,059 31,584,513 32,360,544 33.2% Capital Outlay 2,348,120 207,773 338,034 299,810 327,500 44.3% • Transfers Out 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 2 6% • Total 44,449,272 37,061,050 44,935,802 45,370,428 49,082,294 22.4% • • • • • • Page 2-21 • • • • • • CITY COUNCIL • • on COVF4 L program DEPARTMENT 4110 • • Program Narrative: • The City Council,consisting of 5 City Council Members,serves as the City's governing body. • The Mayor is appointed from within the City Council for a one-year term.City Council Members • are elected at-large for four-year terms-with elections held every two years. The City Council • enacts City ordinances,establishes policies,represents the public,maintains • intergovernmental relations, and exercises general oversight over the affairs of City government,the Redevelopment Agency,FInance Authority,Parking Authority, • and Housing Authority. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 144,871 153,280 162,210 159,227 174,350 7 48% • SUPPLIES 14,982 16,897 27,500 27,500 27,500 0 00% OTHER SERVICES 57,800 67,703 69,700 69,700 69,700 0 00% • CAPITAL OUTLAY 0 1,575 2,000 2,300 2,000 0 00% • TOTALS. 217,653 239,455 261,410 258,727 273,550 4 64% • SIGNIFICANT CHANGES: • A Budget amount includes 4 percent cost of living adjustment • B PERS rate increase from 17%to 23% C Health benefits charges mcreased by 3 06% • • • • • • • • • • • • • • • • Page 2-22 • • I • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • CITY COUNCIL IMPARTMENT 4110 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4110-410 10-10 MEETING COMPENSATION 58,140 62,106 64,210 64,115 66,750 A • 1104110-41011-15 RETIREMENT CONTRIBUTION 8,398 10,885 10,900 13,394 15,300B 110-0110-41011-16 MEDICARE CONTRB-EMP 685 787 1,500 1,000 1,600 • 110-4110-410 11-17 RETIREE HEALTH 2,500 0 2,500 2,500 2,500 110-4110-410 11-20 INS PREM-LTD 723 787 800 800 800 • 110-4110.41011-21 INS PREM-HEALTH 72,648 76,495 80,000 75,118 85,000 C 411 110-4110-410 11-24 INS PREM-LIFE 224 251 200 200 300 110-110-41011-25 WORKER'S COMPENSATION 1,553 1,969 2,100 2,100 2,100 0 110-4110-41021-10 OFFICE SUPPLIES 2,054 1,714 2,500 2,500 2,500 110-4110410 21-90 SUPPLIES OTHER 12,928 15,183 25,000 25,000 25,000 • 110-4110-410 30-90 PROF-OTHER 2,602 3,908 3,500 3,500 3,500 • 110-4110-410 31-15 MILEAGE REIMBURSEMENT 1,797 1,268 2,000 2,000 2,000 110-4110-410 31-20 CONE,SEMINARS,WORKSHOPS 22,450 24,449 25,000 25,000 25,000 • 110-4110-410 31.21 COMMITTEE CONFERENCES 716 898 5,000 5,000 5,000 • 110-4110-410 31-25 LOCAL MEETINGS 25,265 33,305 25,000 25,000 25,000 I10-4110-410 33-30 R/M-OFFICE EQUIPMENT 0 0 200 200 200 • 110-4110.410 36-20 SUBSCRIPTIONS/PUBLICATION 1,794 1,494 2,500 2,500 2,500 1 10-4110-410 36-30 DUES 2,340 1,675 4,000 4,000 4,000 • 110-4110410 36-60 POSTAGE&FREIGHT 836 706 2,500 2,500 2,500 • 110-4110-410 4040 CAP-OFFICE EQUIPMENT* 0 1,575 2,000 2,300 2 000 CITY COUNCIL 217,653 239,455 261,410 258,727 273,550 • • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED FY 04-05 FT 05-06 • Class# Tide Grade Full-Tune riledFull-Time !Part-Time 1 CITY COUNCIL MEMBER 999 5 5 5! 0 • • • • • • • • • • • • • • • • • Page 2-23 • • 10 C • • • • CITY MANAGER C C crry MANAGER Program DEPARTMENT 4.130 C C Program Narrative: • A City Council/City Manager form of government governs the City of Palm Desert.This effective • system combines the strong political leadership of elected officials with the executive expertise of C an appointed professional municipal manager.The City Manager,under the direction and control • of the City Council,serves as the City's chief executive officer and oversees the coordination/ implementation of City Council established policies and programs,including providing information C to assist the Council with the decision-making process. • The City Manager is responsible for enforcing all City laws/ordinances and verifying that all C franchises,contracts,permits,and privileges granted by the City Council are faithfully observed. C The City Manager has the authority to control,order,and give direction to all department heads • and subordinate City employees,including appointment,removal,promotion,and demotion.The City Manager conducts studies and effects such administrative reorganization of offices/positions C under his/her direction,necessary for the efficient,effective,and economical conduct of City business. • In addition to the duties of providing leadership,direction,and guidance to City departments,the City • Manager performs several essential functions.These responsibilities include promptly responding to all C citizen inquiries/requests,personnel management,preparation of the City's annual operating budget,and • serving as Executive Director of the Palm Desert Redevelopment Agency. C EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 562,028 588,671 632,000 648,742 698,100 1046% C SUPPLIES 844 2,289 1,500 1,500 2,500 6667% OTHER SERVICES 34,176 28,583 38,850 42,850 42,900 1042%a CAPITAL OUTLAY 505 3,225 0 1,200 0 0 00% C TOTALS 597,553 622,768 672,350 694,292 743,500 10 58% SIGNIFICANT CHANGES: C A Budget amount includes 4 percent cost of living adjustment C B PERS rate mcrease from 17%to 23% C Health benefits charges increased by 3 06% D Budget amount reflects current year projected C Note:Item A,B and C are the same for every City's Department with Employees.Comment will not be repeated. C C C C C C • Page 2-24 C C C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • CITY MANAGER .. DEPARTMENT . .. 41$O • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 1104130-411 10-01!SALARIES-FULL TIME 396,967 425,205 434,300 441,034 460,600 A 110-4130-011 11-15)RETIREMENT CONTRIBUTION 56,774 73,053 75,300 92,132 108,300 B • 110-4130.411 II-16 MEDICARE CONTRB-EMP 1,556 1,786 2,200 2,000 3,300 110.4130-411 11-17 RETIREE HEALTH 24,400 0 24,400 24,400 27,600 • 110-4130411 11-20 INS PREM-LTD 4,647 4,828 5,500 5,000 5,700 • 110-4130-11 11-21 INS PREM-HEALTH 60,946 68,858 74,500 68,376 76,800 C 110-4130-011 11-24 INS PREM-LIFE 1,540 1,627 1,600 1,600 1,600 • 1104130-011 11-25 WORKER'S COMPENSATION 15,198 13,314 14,200 14,200 14,200 1104130-411 21-10 OFFICE SUPPLIES 844 2,289 1,500 1,500 2,500 • 110-4130-411 30-61 SPECIAL EVENTS 3,015 2,662 4,000 4,000 4,000 • 1104130411 30-95 PROF-EMP RECOG PROGRAM 3,005 3,447 6,000 10,000 10,000 D 110-4130-411 31-15 MILEAGE REIMBURSEMENT 203 130 1,000 1,000 1,000 • 110-4130411 31-20 CONFERENCE/SEMINARS 7,742 5,453 9,600 9,600 9,600 • 1104130411 31-25 LOCAL MEETINGS 13,366 11,005 9,000 9,000 9,000 110-4130-411 36-10 PRINTING/DUPLICATING 143 134 1,000 1,000 1,000 • 110-4130-411 36-20 SUBSCRIPTIONS/PUBLICATION 553 376 1,200 1,200 1,200 110-0130-01136-30 DUES 5,593 4,886 6,050 6,050 6,100 • 110-4130-411 36-60 POSTAGE&FREIGHT 556 490 1,000 1,000 1,000 110-4130-11 40-40 CAP-OFFICE EQUIPMENT 505 3,225 0 1,200 0 • * CITY MANAGER 597,553 622,768 672,350 694,292 743,500 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED FY 04-05 FY 05-06 • Class# Title Grade Full-Time Filled Full-Time Part-Time 10001 CITY MANAGER 895 1 1 1 • 20060 ASSISTANT TO THE CITY MANAGER 820 1 1 1 20065 SPECIAL PROJECT ADMINISTRATOR 775 11 I 1 • 20024 SECRETARY TO THE CITY MANAGER 500 II 1 1 • 30026 SR OFFICE ASSISTANT or 380 OFFICE ASSISTANT II 300 11 1 1 • TOTAL 51 5 51 • • • • • • • • • • • • • • Page 2-25 • • • O • • • • CITY ATTORNEY • C CITY ATTORNEY Program DEPARTMENT 4120 • C Program Narrative: • The City Attorney reviews all ordinances,resolutions,agreements,and other legal • documents; advises the City Council and staff on legal matters and represents the C City in litigation. • C EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 0 0 0 0 0 000% OTHER SERVICES 144,000 127,873 144,000. 144,000 144,000 0 00% • CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS: 144,000 127,873 144,000 144,000 144,000 0 00% • SIGNIFICANT CHANGES. No significant changes • • C • C C O C C C C C C C C C C C C Page 2-26 C C C • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • CITY ATTORNEY DEPARTMENT 41.2 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4120-411 30-15IPROF-LEGAL 144,000 127,873 144,000 144,000 144,000 • • CITY ATTORNEY 144,000 127,873 144,000, 144,000 144,000 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED • FY 04-05 FY 05-06 Class# Title Grade Full-Time Filled FY Part-Time • CONTRACT POSITION • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-27 • 0 • • • • • LEGAL SPECIAL SERVICES • • LEGAL SPECIAL SERVICES Program DEPARTMENT Oat • • Program Narrative: • This department represents the litigation costs on code violations,land issue,construction • contracts and lawsuits filed against the City. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 0 0 0 0 0 000% • OTHER SERVICES 271,491 320,397 345,000 320,000. 345,000 0 00% • CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS 271,491 320,397 345,000 320,000, 345,000 0 00% • SIGNIFICANT CHANGES: • No significant changes • • • • • • • • • • • • • • • • • • • • Page 2-28 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • LEGAL SPECIAL SERVICES DEPARTMENT 421 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4121-411 30-15IPROF-LEGAL 248,190 307,313 300,000 300,000 300,000 110-4121-411 30-16 PROF-EMPLOYEE LAW SERVICE 23,301 13,084 45,000 20,000 45,000 • LEGAL SPECIAL SERVICES 271,491 320,397 345,000 320,000 345,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-29 • • • C • • • COMMUNITY SERVICE • C COMMUNITY SBRNICfI Program DEPARTMENT 4132 C C Program Narrative: C The Community Services Division oversees administration of franchise agreements(I.e.,cable • and solid waste),special contracts such as the golf course management agreement and the C.V.Park C &Recreation District agreement,Human Resources,legislation,public art,mobile home rent control, • Community Development Block Grants,recycling administration and reporting,bus shelter program administration,special events,City Clerk,public relations and advertising,Visitor Information Center, C and is staff to the Sister Cities Committee,the Public Safety Commission,the Marketing Committee,the C Art In Public Places Commission,the Library Promotion Committee,Community Gardens • administration,city wide cell phone and pagers,the Two by Two Committee,Youth Committee, Citizens on Patrol,and Legislative Review Committee.In addition,this division serves as the C City's Public Information Office. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 1,008,826 1,091,612 1,180,600 1,143,481 1,404,100 18 93% • SUPPLIES 1,398 1,897 3,500 3,500 3,500 0 00% OTHER SERVICES 99,469 222,453 244,000 243,500 245,000 0 41% CAPITAL OUTLAY 4,053 2,753 3,000 3,000 10,000 233 33% • TOTALS: 1,113,746 1,318,715 1,431,100( 1,393,481 1,662,600 1618% SIGNIFICANT CHANGES. C A Increase due to new proposed Office Assistant position,reclass of position to Admm Secretary,and COLA increase of 4 percent • B See notes B and Cat Crty Manager Department 4130 • C Budget reflects increase in staff activities on different projects D Purchase of new office furniture and equipment for two offices that were not included as part of the remodel project C • • C • C C C C C C C C Page 2-30 C C I • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • COMMUNITY SERVICE. DEPARTMENT *IL32. ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-0132-411 10-01 SALARIES-FULL TIME 668,122 748,055 783,550 744,582 903,200 A 1I0-4132-411 10-02 SALARIES-OVERTIME 3,285 5,756 3,000 0 0 0 110-4132-411 11-15 RETIREMENT CONTRIBUTION 97,197 129,636 135,250 155,543 204,200 B 1104132-41111-16 MEDICARECONTRB-EMP 7,491 8,687 10,200 9,000 10,200 0 110-4132-41111-17 RETIREE HEALTH 44,300 0 44,300 44,300 51,400 • 1104132-411 11-20 INS PREM-LTD 8,250 8,866 9,000 9,000 9,000 110-4132-411 11-21 INS PREM-HEALTH 150,087 164,433 167,700 153,256 198,300 B • 110-0132-41111-24 INS PREM-LIFE 2,582 2,927 2,800 3,000 3,000 110-4132-411 11-25 WORKER'S COMPENSATION 27,512 23,252 24,800 24,800 24,800 • 110-4132-411 21-10 OFFICE SUPPLIES 1,398 1,897 3,500 3,500 3,500 • 110-4132-411 30-90 PROF-OTHER 21,462 130,019 120,000 120,000 120,000 110-4132-41131-15 MILEAGE REIMBURSEMENT 1,152 1,009 1,500 1,500 1,500 • 110-4132-411 31-20 CONFERENCE/SEMINARS 11,326 13,827 20,000 20,000 25,000 C • 110-4132-41131-25 LOCAL MEETINGS 2,833 3,055 4,000 4,000 4,000 110-4132-41136-10 PRINTING/DUPLICATING 1,055 939 10,000 10,000 10,000 • 110-4132-411 36-20 SUBSCRIPTIONS/PUBLICATION 1,534 1,088 1,500 1,500 1,500 110-4132-411 36-30 DUES 1,800 2,121 3,000 3,000 3,000 • 110-4132-411 36-50 TELEPHONES 26,755 49,424 50,000 50,000 50,000 110-4132-411 36-60 POSTAGE&FREIGHT 5,489 3,230 10,000 10,000 10,000 • 110-4132-411 39-01 BIM RANGER 7,000 14,000 10,000 10,000 10,000 • 110-4132-411 39-03 RECYCLING 1,835 0 0 0 0 110-4132-411 39-10 COMMUNITY GARDEN 13,651 1,507 10,000 10,000 10,000 • 110-4132-411 39-14 LECTURE SERIES 3,577 2,234 4,000 3,500 0 110-4132-411 40-40 CAP-OFFICE EQUIPMENT 4,053 2,753 3,000 3,000 10,000 D • * COMMUNITY SERVICE 1,113,746 1,318,715 1,431,100 1,393,481 1,662,600 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED • FY 04-05 FY 05-06 • Class# Title Grade Full-Time Filled Fall-Time Part-Time 10003 ACM-COMMUNITY SERVICES 890 1 1 1 • 10016 DIR OF SPECIAL PROGRAMS 820 1 1 1 20061 MARKETING MANAGER 730 1I 1 1 • 20013 SENIOR MANAGEMENT ANALYST 740 21 2 2 • 30071 PUBLIC ART COORDINATOR 560 1; 1 1 20044 SEC TO THE CITY COUNCIL 500 11 1 1 • 30077 PUBLIC ART TECHNICIAN 460 1 I I i 30020 ADMINISTRATIVE SECRETARY 440 1!I 1 2 • 30026 SENIOR OFFICE ASSISTANT 380 2 2 1 • 30030 OFFICE ASSISTANT II or OFFICE ASSISTANT I 300230 I 11 1 2 • 30051 RECEPTIONIST 360 11 1 1 • TOTAL 131 13 14 • • • • • • • Page 2-31 • • • C • C • • COMMUNITY PROMOTIONS • • COISO1NTTY OtOMOT1ONS Program DEPART ' 4416 C C Program Narrative: • Community Promotions,a component of the Community Services Division,administers • all city events,special City Council recognition awards,promotion of all community activities • which includes 4th of July,the Golf Cart Parade,Summer of Fun(movies and concerts), Veteran's Day,etc.In addition,it oversees the organization of the Committee/Commission Holiday Party and the Volunteer Recognition Dinners. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE C SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 8,769 9,178 0 0 0 000% • OTHER SERVICES 1,645,999 1,411,539 1,745,300 1,615,520 2,027,420 16 16% • CAPITAL OUTLAY 2,341 0 0 0 0 0 00% TOTALS: 1,657,109 1,420,717 1,745,300 1,615,520 2,027,420 16 16% 5 SIGNIFICANT CHANGES: • A Events include new events of Visitor Center Grand Opening,Palm Springs Film Festival,Freedom Park Opening,and • Samsung World Golf Championship Other events include,Senior Cup,Livmg Desert Wild Lights,Date Festival, Choreography Festival,McCallum Open Call, Bob Hope Ladies Luncheon,Senior Olympics,Employee Retirement, • Desert Senior Inspiration,Athena,Veterans Day,Summer of Fun, Fourth of July,etc • C • C C • • C C C C C C C • Page 2-32 C • • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • COMn�ur rY PRQMOarzOr4S DEPARTMENT 44i6 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4416-414 21-90 SUPPLIES-OTHER 8,769 9,178 0 0 0 110-0416-414 30-60 VOLNTR REC/SPECIAL EVENTS 319 1,957 20,000 20,000 20,000 • 110-4416-414 30-61 COMMUNITY EVENTS 232,118 192,448 266,500 266,500 547,000 A 110-4416-414 30-62 COMMUNITY RECOGNITION 14,404 0 0 0 0 • 110-4416-414 30-631COMMIi 1EE/COMMISSION 18,324 35,387 50,000 50,000 50,000 • 110-4416-41430-92 PROF-OTHER 0 27,130 0 0 0 I10-4416-414 31-25;LOCAL MEETINGS 24 62 0 0 0 • 110-4416-41431-26 SISTER CITY EXPENSES 22,990 58,678 37,800 28,020 39,420 • 110-4416-414 32-17 PHOTOGRAPHY&VIDEOGRAPHY 469 27 0 0 0 110-4416-414 32-18 POSTAGE/PROFESSIONAL 149 0 0 0 0 • 110-4416-014 32-19 ADVERTISING PRODUCTION 6 741 0 0 0 110-4416-41432-20 PSDRCVB FUNDING 952,512 884,739 1,000,000 950,000 1,000,000 • 110-4416-414 36-70 SHOPPER HOPPER BUS PURCH 134,825 0 0 0 0 110-4416414 36-81 SHOPPER HOPPER EXPRESS 215,151 204,909 330,000 250,000 330,000 • 1104416-414 38-92 CONTRIBUTIONS-COMMERCE 48,934 0 36,000 46,000 36,000 • 110-4416414 39-17 MAKE SOMEONE A STAR 5,774 5,461 5,000 5,000 5,000 110-4416-41440-40 CAPITAL OUTLAY/EQUIPMENT 2,341 0 0 0 0 • ' COMMUNITY PROMOTIONS 1,657,109 1,420,717 1,745,300 1,615,520 2,027,420 • • • • • • • • • • • • • • • • • • • • • • Page 2-33 , • • • C C • • C MARKETING • C 1 R TING Program orpiarytion 4411 C Program Narrative: c The Marketing Division for the City of Palm Desert includes all News Bureau and Advertising functions. • The News Bureau coven publicity and promotion,photography,maintenance of the website,as well as C design,production and printing of monthly Bright Side newsletter.Advertising includes the design and production of ads for tourism and special events,both print and electronic media buys,and the creation of collateral materials for promotion of the City,including the annual community calendar. • C EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 330 348 500 500 500 0 00% OTHER SERVICES 807,354 845,179 895,409 863,222 970,468 8 38% • CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS: 807,684 845,527 895,909 863,722 970,968 8 38% C • SIGNIFICANT CHANGES: • A Budget has been redirected to focus on Media Buys that include local magazines and Sunlme Bus Wrap Increase C in Special Events is due to the Visitor Information Center Grand Opening event • ire C • C • • C C • C • C C C C Page 2-34 C C • • • • CITY OF PALM DESERT • _ BUDGET WORKSHEETS FY 2005-2006 • MARKETING DEPARTMENT 4417 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4417-414 21-10 OFFICE SUPPLIES 330 348 500 500 500 110-4417-414 30-26 BRIGHT SIDE NEWSLETTER 31,881 82,246 38,600 38,600 38,600 • 110-4417-414 30-90 PROF-OTHER 47,666 67,069 48,240 48,240 47,440 • 110-4417-414 30-91 PROF-COMMUNITY CALENDAR 54,964 53,705 55,000 55,000 55,000 110-4417-414 31-15 MILEAGE REIMBURSEMENT 208 47 300 300 300 • 110-4417-414 31-20 CONFERENCE/SEMINARS 3,546 0 4,500 4,500 4,500 110-4417-414 31-25 LOCAL MEETINGS 918 956 750 750 750 • 110-4417-414 32-15 ADVERTISE ADMINISTRATION 78,308 78,392 78,000 78,000 78,000 • 110-4417-41432-17 PHOTOGRAPHY&VIDEOGRAPHY 25,064 12,119 26,000 26,000 26,000 110-4417-414 32-19 ADVERTISING PRODUCTION 28,779 11,506 29,432 29,432 25,000 A • 110-4417-414 32-21 ADVERTISING MEDIA BUYS 205,992 227,550 259,737 227,550 370,279 A 110-0417-414 32-22 ADVERTISING SPECIAL EVENT 87,006 110,858 69,900 69,900 126,746 A • 110-4417-41432-23 ADVERTISING PROMOTIONAL 113,474 71,962 143,500 143,500 53,419 A • 110-4417-414 36-10 PRINTING/DUPLICATING 76,087 70,990 77,300 77,300 78,960 110-4417-414 36-20 SUBSCRIPTIONS/PUBLICATION 770 1,272 250 250 250 • 110-4417-414 36-30 DUES 200 200 700 700 700 110-4417-01436-50 TELEPHONE 939 881 1,000 1,000 1,080 • 110-4417-414 36-60 POSTAGE&FREIGHT 51,552 55,426 62,200 62,200 63,444 • * MARKETING 807,684 845,527 895,909 863,722 970,968 • • • • • • • • • • • • • • • • • • • • • Page 2-35 • • • C C C • C CIVIC ARTS COMMITTEE C • CIVIC ARTS COMMITTEE Program DnP ,RThW NT 4418 C • Program Narrative: • The Civic Arts Committee is responsible for doing special cultural activities such as the annual C, Student Art and Essay contest,North Wing Gallery receptions,local artist receptions and affairs,Holiday in C the Park,Art in Education,and Musical Ambassador Programs. EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 235 0 0 0 0 0 00% OTHER SERVICES 3,734 2,893 0 0 0 0 00% • CAPITAL OUTLAY 0 0 0 0 0 0 00% O TOTALS. 3,969 2,893 0 0 0 000% • • SIGNIFICANT CHANGES: A Department was ehmated,duties will be handled by AIPP staff and commission • C • C C • c- c C C C C C C C C C C Page 2-36 • C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • CIVIC Alerg C(TMMCTXEE DEPARTMENT 4418 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4418-014 21-90SUPPLIES-OTHER 235 0 0 0 0 110-4418-414 30-60 VOLNTR REC/SPECIAL EVENTS 0 0 0 0 0 • 110-4418-014 30-90 PROF-OTHER 2,807 2,893 0 0 0 110-4418-014 31-25 LOCAL MEETINGS 927 0 0 0 0 • * CIVIC ARTS COMMITTEE 3,969 2,893 0 0 0 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-37 • • • C • C • • LEGISLATIVE ADVOCACY O LEOISI4'TM ADVOCACY Program DEPARTMENT 4112 • C Program Narrative: • This component of the Community Services Division is responsible for monitoring and providing • analysis of legislation introduced at both the State and Federal level as it relates to the City of Palm Desert. • C EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE C SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 0 00% OTHER SERVICES 40,099 38,810 53,000 61,000 61,000 15 09% CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS: 40,099 38,810 53,000 61,000 61,000 15 09% • SIGNIFICANT CHANGES: • A Increase in lobbyist contract amount C • • C C • C • C C C C C C C C C C C C C Page 2-38 C C C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • LEGISLATIVE ADVOCACY DEPARTMENT 4112 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4112-410 30-90'PROF-OTHER 33,250 33,428 45,000 53,000 53,000 A 110-4112-410 31-20 CONE,SEMINARS,WORKSHOPS 6,849 5,382 8,000 8,000 8,000 • * LEGISLATIVE ADVOCACY 40,099 38,810 53,000 61,000 61,000 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED • FY 04-05 FY 05-06 • Class# Title Grade Full-Time Filled Full-Time Part-Time CONTRACT ONLY • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-39 • • • • • • • • VISITORS INFORMATION CENTER • • VISITOPS INYOB NATION COMM Program DEPARTMENT 4419 • • Program Narrative: • The Visitors Information Center is a component of the Community Services Department. • The City of Palm Desert's two largest revenue sources are its hotel bed tax and sales tax.The • City must address these issues,working more closely with its local businesses to assist them in • promoting the community as a destination resort.The Visitors Information Center is responsible • for promoting its businesses,hotels,and activities,etc.to those people who visit our community. Its function is to work with retailers,hoteliers,and restaurateurs,etc.to determine the best • methods available in which the City can assist them in attracting people to our community and • enticing them back for the second,third,and fourth visit.In addition,the division provides services such as answering inquiries about the City by working closely with its news bureau • and advertising agency regarding local activities in order to best present the City as a premier • resort.The Visitors Center also maintains a retail store with a variety of merchandise with the • Palm Desert logo. This serves to provide additional promotion and increase name recognition for Palm Desert through sales of these items. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 213,871 225,581 246,250 236,494 392,400 59 35% • SUPPLIES 5,016 5,493 8,000 7,000 10,000 25 00% OTHER SERVICES 104,163 73,069 122,250 108,550 183,750 50 31% • CAPITAL OUTLAY 5,453 0 0 0 0 0 00% TOTALS 328,503 304,143 376,500 352,044 586,150 5568% • • SIGNIFICANT CHANGES' • A Increase due to two new Office Assistant positions and COLA increase of 4 percent • B See notes B and C at City Manager Department 4130 • C Increase due to new building with additional square feet • Note The Visitors Information Center is budgeting revenue of$100,000 • • • • • • • • • • Page 2-40 • • • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • VISITORS 1 'ORMt TION CENTER .. .. . . ....... . I PART` 1T , tilt • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4419-453 10-01 SALARIES-FULL TIME 127,075 139,779 143,500 137,291 211,900 A • 110-441945310-02 SALARIES-OVERTIME 701 874 700 1,000 2,000 110-0419-453 11-15 RETIREMENT CONTRIBUTION 18,289 23,885 24,900 28,680 50,500 B • 110-4419-453 11-16 MEDICARE CONTRB-EMP 1,072 1,174 1,500 1,350 2,500 110-4419-45311-17 RETIREE HEALTH 8,200 0 8,200 8,200 12,800 • 110-4419-453 11-20 INS PREM-LTD 1,599 1,714 1,700 1,700 2,000 • 110-4419-453 11-21 INS PREM-HEALTH 51,338 53,311 60,550 53,073 103,200 B 110-4419-453 11-24 INS PREM-LIFE 494 531 600 600 900 • 110-4419-05311-25 WORKER'S COMPENSATION 5,103 4,313 4,600 4,600 6,600 110-4419-453 21-10 OFFICE SUPPLIES 927 2,180 2,000 1,000 2,000 0 110-4419-453 21-90 SUPPLIES-OTHER 4,089 3,313 6,000 6,000 8,000 • 1104419-453 30-61 SPECIAL EVENTS 0 0 2,000 2,500 3,000 110-4419-453 30-90 PROF-OTHER 0 347 6,000 7,000 5,000 • 1 10-4419-453 31-15 MILEAGE REIMBURSEMENT 0 0 250 250 250 110-4419-453 31-20 CONE,SEMINARS,WORKSHOPS 0 910 2,000 0 2,000 • 110-4419-453 31-25 LOCAL MEETINGS 1,359 1,222 2,000 2,000 2,000 110-4419-453 33-10 R/M-BUILDINGS 3,964 4,735 5,500 5,500 7,500 • 110-4419-453 34-20 OFFICE EQUIPMENT RENTAL 4,896 5,306 6,500 6,500 6,500 • 110-4419-45335-10 UTILITIES-WATER 312 724 1,000 1,000 S,000C 110-4419-453 35-14 UTILITIES-ELECTRIC 6,304 6,090 6,500 6,500 2Q000 C • 110-4419-053 35-16 UTILITIES-SEWER CHARGES 322 109 800 0 0 110-4419453 36-10 PRINTING/DUPLICATING 3,506 17 10,000 10,000 10,000 • 110-4419-453 36-20 SUPSCRIPTIONS/PUBLICATION 213 213 500 500 500 • 110-4419-453 36-30 DUES 1,387 1,521 1,200 1,800 2,000 110-0419-453 36-50 TELEPHONE 5,132 2,849 8,000 5,000 10,000 0 110-4419-053 36-60 POSTAGE&FREIGHT 29,196 22,969 30,000 20,000 30,000 110-4419-453 40-40 CAP-OFFICE EQUIPMENT 5,453 0 0 0 0 • 110-4419453 80-12 COST OF GOOD SOLD 47,572 26,057 40,000 40,000 80,000 C • * VISITORS INFORMATION CENTER 328,503 304,143 376,500 352,044 586,150 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 Class# Title Grade Full-Time JFdled Full-Time Part-Time • 20051 VISITORS INFO CENTER MANAGER 730 1' 1 1I 30030 OFFICE ASSISTANT II or 300 • 30035 OFFICE ASSISTANT I 230 21 2 4 • TOTAL 3j 3 51 • • • • • • • • • • Page 241 • • • C • C • • COMMUNITY SERVICE /CITY CLERK • • ccmw irn SERVXCF.&vITY CLERIC Program DEPARTMENT 4111 C • Program Narrative: • City Clerk Operations are a component of the Community Services Department, providing C' general support for the City Council,preparation of City Council Meeting Agendas and Minutes, • maintenance of official City records,monitoring of contracts for completeness and accuracy,responses to requests for information,supervision of records management,registering voters,and conducting municipal elections. • C • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 240,445 248,768 273,250 267,004 374,900 37 20% C SUPPLIES 1,236 2,765 4,500 4,500 4,500 000% • OTHER SERVICES 91,729 94,756 92,900 111,900 103,900 11 84% CAPITAL OUTLAY 1,770 5,347 4,000 4,000 4,000 0 00% C TOTALS: 335,180 351,636 374,650 387,404 487,300 3007% C SIGNIFICANT CHANGES. C A Increase due to new proposed Deputy City Clerk position and COLA increase of 4 percent • B See notes B and C at City Manager Department 4130 C C Budget amount reflects current year projected C • C' C C C C C C C C C C C C • Page 2-42 • C C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • COMMUNITY SERVICE/CIT'YC.LERK .. . DEPARTMENT 4111 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4111-410 10-01 SALARIES-FULL TIME 138,989 153,449 164,000 157,722 247,800 A • 1104111-41010-02 SALARIES-OVERTIME 1,978 261 500 0 0 11041 1 1410 11-15 RETIREMENT CONTRIBUTION 20,057 26,760 28,400 32,948 42,600 B • 1104111-41011-16 MEDICARECONTRB-EMP 2,316 2,484 3,200 2,721 3,500 • 1104111410 I I-17 RETIREE HEALTH 8,800 0 8,800 8,800 10,700 110411 I410 11-20 INS PREM-LTD 1,769 1,920 2,100 2,100 2,200 • 1104111410 11-21 INS PREM-HEALTH 60,553 58,515 60,550 57,013 62,400 B • 110-4111410 11-24 INS PREM-LIFE 547 597 600 600 600 1104111410 11-25 WORKER'S COMPENSATION 5,436 4,782 5,100 5,100 5,100 • 1104111410 21-10 OFFICE SUPPLIES 1,236 2,765 4,500 4,500 4,500 1104111410 30-90 PROF-OTHER 13,736 22,962 20,000 20,000 20,000 • 1104111410 31-15 MILEAGE REIMBURSEMENT 187 184 500 500 500 • 110411141031-20 CONF,SEMINARS,WORKSHOPS 5,766 4,535 4,000 5,000 5,000 1104111-41031-25 LOCAL MEETINGS 247 290 2,000 2,000 2,000 • 1104111410 32-10 REQ LEGAL ADVERTISING 60,403 60,088 50,000 68,000 60,000 C 1104I 11410 33-30 RIM-OFFICE EQUIPMENT 4,538 1,396 5,000 5,000 5,000 • 1104111410 36-10 PRINTING/DUPLICATING 761 0 2,500 2,500 2,500 • 110411141036-20 SUBSCRIPTIONS/PUBLICATION 740 875 1,500 1,500 1,500 11041 1 1410 36-30 DUES 1,382 545 1,800 1,800 1,800 • 1104111410 3640 FILING FEES 96 2 100 100 100 1104111410 36-60 POSTAGE&FREIGHT 3,873 3,879 5,500 5,500 5,500 • 11041114104040 CAP-OFFICE EQUIPMENT 1,770 5,347 4,000 4,000 4,000 • * COMMUNITY SERVICE/CITY CLERK 335,180 351,636 374,650 387,404 487,300 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED FY 04-05 FY 05-06 • Class# Tide Grade Full-Time Killed Full-Time Part-Time • 10015 CITY CLERK 850 11 1 11 • DEPUTY CITY CLERK 560 0' 0 l' 30048 RECORDS TECHNICIAN 440 11 1 1 • OFFICE ASSISTANT II or 300 I • 30035 OFFICE ASSISTANT I 230 1. 1 1 TOTAL 31 3 4 • • • • • • • • • • • • Page 243 • • • C C C • C ELECTIONS 0 C EL CTIONS Program DEPARTMENT 4I1.4 C G Program Narrative: • The City of Palm Desert Municipal Elections are conducted every even-numbered year. C The next election will be held in November 2006. C C • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% C SUPPLIES 899 0 1,000 1,000 0 -100 00% OTHER SERVICES 44,381 0 60,600 45,600 0 -100 00% CAPITAL OUTLAY 0 0 0 0 0 0 00% C TOTALS: 45,280 0 61,600 46,600 0 -100 00% SIGNIFICANT CHANGES: • A Next Palm Desert General Municipal Election to be held November 2006 C C C • • C C C C C C C C C C C C C C Page 2-44 C • C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • • ELECTIONS . . ... DEPARTll ENV 4114 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4114-410 21-10 OFFICE SUPPLIES 899 0 1,000 1,000 0 A 110-4114-410 30-90 PROF-OTHER 44,195 0 60,000 45,000 0 A • 110-4114-410 31-25 LOCAL MEETINGS 49 0 200 200 0 A • 110-4114-410 32-10 REQ LEGAL ADVERTISING 137 0 400 400 0 A * ELECTIONS 45,280 0 61,600 46,600 0 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-05 • • • • • • • • HUMAN RESOURCES • • MIMAN RESOURCES Program DEPARTMENT 4154 • • Program Narrative: • The Human Resources Department provides and coordinates services and programs that • assist the City in developing and maintaining a qualified,effective and diverse • workforce.The Department provides all employment-related services to the City's • management staff,employees and job applicants.The major functions performed by the Human Resources Department include: 1)Employee recruitment and selection testing,including • examination development and administration.2)Equal Employment Opportunity,including • outreach recruitment and investigation of harassment and discrimination complaints.3)Benefits coordination,including administration of the employee insurance and retirement benefit programs. • 4)Employee relations,including labor negotiations. 5)Classification and compensation,including • development and maintenance of job descriptions and compensation plans.6)Employee • development,including coordination of City-wide employee and management training programs. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 448,742 363,319 405,100 416,610 277,800 -31 42% • SUPPLIES 33,942 6,197 10,000 7,000 10,000 0 00% • OTHER SERVICES 293,211 233,193 334,700 259,900 398,700 1912%0 CAPITAL OUTLAY 215 3,714 3,000 0 3,000 0 00% • TOTALS: 776,110 606,423 752,800 683,510 689,500 -841% • • SIGNIFICANT CHANGES: • A Change due to reclass of staff to Human Resource Manager and COLA increase of 4 percent • B See notes B and C at City Manager Department 4130 C Increase due to enhancement of student work program • D Increase due to staff classification and compensation study • • • • • • • • • • • Page 2-46 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • HUMAN RESOURCES DEPAtTMEN 4154 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-415441510-01 SALARIES-FULL TIME 284,244 225,793 230,400 249,826 156,100 A 110-4154-01510-02 SALARIES-OVERTIME 659 192 0 0 0 • 110-415441511-15 RETIREMENT CONTRIBUTION 40,942 38,311 39,900 52,188 36,400 B 110415441511-16 MEDICARECONTRB-EMP 4,454 3,695 4,500 3,900 3,700 • 110-4154-41511-17 RETIREE HEATLH 17,100 0 39,900 39,900 9,200 0 110-4154415 11-20 INS PREM-LTD 4,278 3,122 2,900 2,900 3,300 110-4154-415 11-21 INS PREM-HEALTH 85,088 81,392 76,100 56,396 57,600 B 0 110-4154415 11-24 INS PREM-LIFE 1,327 969 900 1,000 1,000 1104154-415 11-25 WORKER'S COMPENSATION 10,650 9,845 10,500 10,500 10,500 • 1104154415 21-10 OFFICE SUPPLIES 2,092 1,741 2,000 2,000 2,000 • 1104154415 21-90 SUPPLIES-OTHER 31,850 4,456 8,000 5,000 8,000 1104154415 30-03 PROF-TEMPORARY PART-TIME 39,386 43,125 42,000 50,000 60,000 C 0 110-4154-415 30-36 PROF-TEMP HELP CITY-WIDE 94,600 88,663 85,000 85,000 85,000 • 1104154415 30-56 MEDICAL ANNUAL/NEW EMPLOY 23,318 13,747 21,500 10,000 21,500 1104154415 30-90 PROF-OTHER 18,718 12,913 25,600 15,000 75,600 D • 1104154415 30-95 PROF-EMP RECOG PROGRAM 6 4,707 12,000 12,000 12,000 110-4154-415 31-15 MILEAGE REIMBURSEMENT 883 781 0 0 500 0 110-4154-415 31-20 CONFERENCE/SEMINARS 16,317 6,656 10,000 7,000 10,000 1104154415 31-21 CITY WIDE TRAINING 44,712 26,415 61,000 26,000 61,000 • 110-4154-415 31-25 LOCAL MEETINGS 22,712 20,335 30,000 20,000 32,000 • 110-4154-415 32-15 OTHER ADVERTISING 16,876 7,929 25,000 20,000 25,000 1104154415 36-10 PRINTING/DUPLICATING 1,235 50 8,000 5,000 4,000 • 110-4154-415 36-20 SUBSCRIPTIONS/PUBLICATION 4,818 3,245 5,000 4,000 2,500 • 1104154415 36-30 DUES 813 572 1,600 900 1,600 1104154415 36-60 POSTAGE&FREIGHT 920 630 2,000 1,000 2,000 • 110-4154-415 39-03 RIDESHARE 7,897 3,425 6,000 4,000 6,000 1104154415 4040 CAP-OFFICE EQUIPMENT 215 3,714 3,000 0 3,000 • * HUMAN RESOURCES 776,110 606,423 752,800 683,510 689,500 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED • FY 04-05 FY 05-06 Class# Title Grade Full-Time (Filled Full-Time Part-Time II 10012 HUMAN RESOURCES DIRECTOR or 850 • INTERIM HUMAN RESOURCES DIRECTOR 60 II I I HUMAN RESOURCES MANAGER 760 01 0 1 • 30078 HR MANAGEMENT ANALYST 600 11 1 O. 30018 HUMAN RESOURCES TECHNICIAN 460 1 i 1 1 • 30026 SENIOR OFFICE ASSISTANT 380 II 1 1 • TOTAL 4j 4 41 I I I I • I • • • Page 2-47 • • • C • • • • FINANCE • • remasict Program DEPARTMENT 4150 C • Program Narrative: • The Finance Department provides the services of monitoring the various financial related • areas which are essential to the City and Redevelopment operations. Areas include C revenue receipts(e.g.taxes,fees,assessments)disbursements and accounts payable transactions,operational budget,cash management and investments,payroll,general ledger and accounting records,financial reports,annual audits,debt-service obligations, C special-assessment accounting,business licensing processing,and redevelopment accounting. • C EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 1,028,363 1,091,746 1,193,025 1,131,438 1,354,700 13 55% C SUPPLIES 5,785 12,140 5,500 11,000 10,000 8182% OTHER SERVICES 69,326 87,119 76,300 100,600 90,000 17 96% CAPITAL OUTLAY 0 0 0 0 0 0 00% C TOTALS 1,103,474 1,191,005 1,274,825 1,243,038 1,454,700 1411% C C SIGNIFICANT CHANGES: A Increase due to new proposed Management Analyst position,and COLA increase of 4 percent C B See notes B and C at City Manager Department 4130 C Budget amount reflects current year projected C C C C C C C C C C C C C C. C Page 2-48 C C C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • FINANCE DEPARTMENT 4150 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4150-415 10-01 SALARIES-FULL TIME 662,286 722,649 753,925 704,776 849,500 A 110-4150-41510-02 SALARIES-OVERTIME 2,042 688 2,500 2,500 2,500 0 110-4150-415 11-15 RETIREMENT CONTRIBUTION 96,178 125,256 130,000 147,228 184,800 B 110-4150-41511-16 MEDICARECONTRB-EMP 7,299 8,100 10,000 9,000 10,000 • 110-4150-415 11-17 RETIREE HEATLH 38,900 0 38,900 38,900 46,500 • 110-4150-415 11-20 INS PREM-LTD 8,304 8,985 9,600 9,600 9,600 110-4150-415 11-21 INS PREM-HEALTH 186,599 202,851 223,600 194,934 227,100 B • 110-4150-415 11-24 INS PREM-LIFE 2,571 2,777 2,700 2,700 2,900 110-4150-41511-25 WORKER'S COMPENSATION 24,184 20,440 21,800 21,800 21,800 • 110-4150-415 21-10 OFFICE SUPPLIES 5,785 12,140 5,500 11,000 10,000 C • 110-4150-415 31-15 MILEAGE REIMBURSEMENT 850 470 800 600 800 110-4150-415 31-20 CONFERENCE/SEMINARS 8,037 5,894 5,300 6,000 5,300 • 110-4150-415 31-25 LOCAL MEETINGS 837 940 800 1,200 1,200 • 110-4150.415 33-30 R/M-OFFICE EQUIPMENT 0 100 0 0 0 110-4150-415 36-10 PRINTING/DUPLICATING 22,767 42,206 32,700 54,500 43,600 C • 110-4150-415 36-20 SUBSCRIPTIONS/PUBLICATION 21,498 21,997 21,500 22,000 22,800 110-0150-415 36-30 DUES 1,712 1,268 1,200 1,800 1,300 • 110-4150-415 36-60 POSTAGE&FREIGHT 13,625 14,244 14,000 14,500 15,000 • • FINANCE 1,103,474 1,191,005 1,274,825 1,243,038 1,454,700 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED FY 04-05 FY 05-06 • Class# Title Grade Full-Time Filled Full-Time Part-Time • 10006 FINANCE DIRECTOR/TREASURER 865 1 I 1! 20060 ASSISTANT FINANCE DIRECTOR 820 I 1 1 • 20064 DEPUTY CITY TREASURER 760 11 1 I • 20067 PRINCIPAL FINANCIAL ANALYST 740 1 1 1 20058 MANAGEMENT ANALYST I 600 • ACCOUNTANT I 560 Of 0 1 30080 ACCOUNTING TECHNICIAN H or 560 1 • 30019 ACCOUNTING TECHNICIAN 460 51 5 Si • 30020 ADMINISTRATIVE SECRETARY 440 1! I I 30072 BUSINESS LICENSE TECHNICIAN 460 11 1 11 • 30026 SR OFFICE ASSTOTALS LICENSE 380 1' 1 1 12 1I • ff • • • • • • • • • • • Page 2-49 • • • C • C • C C INDEPENDENT AUDIT � C INDEPENDENT AUNT Program DEPARTMENT 41$1 C Program Narrative: • An annual audit is conducted by the City's independent auditors on the City's Finance Statements.They C review the internal controls,confirm the cash and investments of the City,and prepare the City's Comprehensive Annual Financial Report.In addition,the auditors do special audits on State and Federal required single audit compliance,franchise audits and any other audit directed by either City Council or Staff. C C EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 0 0 0 0 0 000% OTHER SERVICES 44,325 64,259 50,000 64,500 70,000 40 00% C CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS: 44,325 64,259 50,000 64,500 70,000 40 00% C SIGNIFICANT CHANGES: C A Increase due to audit service rate increase,review of franchise companies and TOT audits C C C C C C C C C C C C C C C Page 2-50 c C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • ThDEPENDENT AUDIT DEPARTMENT 4131 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4151-415 30-20IPROF-ACCOUNTING/AUDITING 44,325 64,259 50,000 64,500 70,000 A * INDEPENDENT AUDIT 44,325 64,259 50,000 64,500 70,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-51 • • • C • C C • GENERAL SERVICES C GENERAL SERVICES Program mamma ammo 4159 • Program Narrative: C The General Services Program provides support for citywide services consumed by all • City departments. Services include copy machine costs,office supplies,telephone, citywide membership dues like CVAG and SCAG,processing of purchase orders and buying • new furniture and fixed assets for the departments. The program also includes the citywide • sales tax report and audit services. C EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 78,492 68,692 79,500 105,895 82,000 3 14% OTHER SERVICES 417,150 308,837 317,200 1,060,156 321,750 143% C CAPITAL OUTLAY 0 4,846 0 27,100 0 0 00% • TOTALS: 495,642 382,375 396,700 1,193,151 403,750 178% • SIGNIFICANT CHANGES: C C A Budget amount reflects current year projected • B Due to the uncertainty of the State budget,budget request will be reviewed at mid-year C C C C C C C C C C C C C C C C C Page 2-52 C C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • GENERALt SF t.CES - DEPARTMENT Q159 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4159-415 21-10 OFFICE SUPPLIES 61,402 49,598 62,000 88,395 62,000 110-4159-415 21-90 SUPPLIES-OTHER 17,090 19,094 17,500 17,500 20,000 • 110-4159-415 30-90 PROF-OTHER 119,846 52,659 50,000 75,000 50,000 1104159415 31-20 CONFERENCE/SEMINARS 19,188 11,135 17,000 17,000 17,000 • 110415941531-25 LOCAL MEETINGS 4,197 7,474 4,100 4,100 4,100 • 1104159415 33-30 R/M-OFFICE EQUIPMENT 24,869 20,806 19,100 24,101 25,000 A 1104159415 34-20 OFFICE EQUIPMENT-RENTAL 82,394 73,076 78,000 75,000 78,000 • 1104159415 36-10 PRINTING/DUPLICATING 17,530 12,210 6,800 0 0 A • 1104159415 36-30 DUES 309 70,923 69,900 74,000 75,350 1104159415 3648 SB2557/County Adam Fees 67,624 0 0 43,655 0 B • 1104159415 3649 STATE ERAF SHIFT 75,771 0 0 685,000 0 B 1104159415 36-50 TELEPHONE 162 60,315 72,000 62,000 72,000 • 1104159415 36-60 POSTAGE&FREIGHT 5,260 239 300 300 300 1104159415 4040 CAP-OFFICE EQUIPMENT 0 4,846 0 27,100 0 • * GENERAL SERVICES 495,642 382,375 396,700 1,193,151 403,750 • • • • • • • • • • • • • • • • • • • • • • • • Page 2-53 • • • • • • • • DATA PROCESSING • • DATA PROCESSING Program DEPARTMENT I 4390 • • Program Narrative: • The Data Processing Division is responsible for overseeing all of the City's personnel computers, • IBM AS400 nuni computer system,ethernet network,printers,problem solving, • optical imaging system,geographical information system(GIS),City E-gov website,hardware and • software maintenance contracts,and acquisition/setup of all computer hardware and software. • The Data Processing Division vision is to incorporate technology that will enhance employee productivity, • increase public access to City services,and help accomplish our mission of providing access to,maintenance of,and protection of the City's digital infrastructure. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 390,352 453,800 534,600 464,406 647,100 21 04% • SUPPLIES 89,818 87,320 65,000 68,000 108,000 6615%0 OTHER SERVICES 120,972 105,994 170,550 237,500 206,300 20 96% • CAPITAL OUTLAY 71,831 84,876 85,000 125,000 85,000 0 00% TOTALS: 672,973 731,990 855,150 894,906 1,046,400 2236% • • SIGNIFICANT CHANGES: • A Increase due to new proposed GIS Assistant,reclass of position to Director of Information and COLA increase of 4 percent • B See notes B and C at City Manager Department 4130 • C Purchase,installation and training for new Human Resource and GIS H T E software • D Addition funds for web consultant,implementation services,and software modification E Trammg and conferences to keep staff current on existing software and hardware used by the City departments • • • • • • • • • • • • • Page 2-54 • • • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • DATA PROCESSING DEPARTMENT 400 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 0 110-4190-415 10-01 SALARIES-FULL TIME 240,725 291,182 347,300 276,666 404,000 A 110-4190-41510-02 SALARIES-OVERTIME 549 209 700 500 700 • 110-4190-415 11-15 RETIREMENT CONTRIBUTION 35,422 50,466 52,800 57,796 81,600 B 1104190-41511-16 MEDICARE CONTRB-EMP 4,016 4,802 5,300 5,000 5,300 • 110-4190-415 11-17 RETIREE HEATLH 17,800 0 17,800 17,800 20,500 0 110-4190-415 11-20 INS PREM-LTD 3,048 3,618 3,400 3,600 3,700 110-4190-415 11-21 INS PREM-HEALTH 76,750 93,027 96,300 91,944 120,000 B • 110-419041511-24 INSPREM-LIFE 948 1,120 1,000 I,100 1,300 110-4190-415 11-25 WORKER'S COMPENSATION 11,094 9,376 10,000 10,000 10,000 • 110-4190-415 21-20 SUPPLIES-COMPUTER 89,818 87,320 65,000 68,000 108,000 C • 1104190415 30-91 PROF-COMPUTER CONSULTANT 30,074 7,05I 25,000 91,000 50,000 D 110-4190-415 31-15 MILEAGE REIMBURSEMENT 81 249 500 500 500 • 110-4190-415 31-20 CONFERENCE/SEMINARS 4,248 5,746 4,100 5,000 7,500 E 1104190415 31-25 LOCAL MEETINGS 0 618 300 300 300 • 110-4190-415 33-60 R&M-COMPUTER 86,366 92,073 140,000 140,000 147,000 • 1104190415 36-20 SUBSCRIPTIONS/PUBLICATION 83 107 500 300 500 110-4190-415 36-30 DUES 120 150 150 400 500 • 1104190415 40-40 CAP-OFFICE EQUIPMENT 71,831 84,876 85,000 125,000 85,000 • * DATA PROCESSING 672,973 731,990 855,150 894,906 1,046,400 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED FY 04-05 FY 05-06 • Class# Tide Grade Full-Time (Filled Full-Time Part-Time • DIRECTOR OF INFORMATION 855 Of 0 1 20028 INFORMATION SYSTEMS MANAGER 820 I I 1 0 • 30041 GIS TECHNICIAN 560 11 1 1 30073 INFORMATION SYSTEM ANALYST 560 II 1 1 • 30056 INFORMATION SYSTEMS TECHNICIAN 480 21 2 2 • GIS TECHNICIAN-ENTRY LEVEL 480 0� 0 1 OFFICE ASSISTANT II or 300 • 30035 OFFICE ASSISTANT I 230 11 1 1 • TOTAL 6I 6 7 • • • • • • • • • • • • • Page 2-55 • • • • • • UNEMPLOYMENT INSURANCE • • tlN PS tl lr ZNTINSU ANCt }Nrograzfi m TMPARTAMIT 4191 • • Program Narrative: • The City of Palm Desert pays the actual cost of unemployment to the State of California • at the time when an employee is terminated. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 6,232 15,144 0 6,300 5,000 100 00% SUPPLIES 0 0 0 0 0 000% • OTHER SERVICES 0 0 0 0 0 0 00% • CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS: 6,232 15,144 0 6,300 5,000 10000% • • SIGNIFICANT CHANGES: • A Budget amount reflects current year projected Unemployment program system is a pay as claims are filed,City will • make the appropriate adjustments as claims are filed • • • • • • • • • • • • • • • • • • • Page 2-56 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • :UNEMPLOYMENT INSI RANCE, DEPARTMENT 41.91 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4191.41911-26'UNEMPLOYMENT INSURANCE 6,232 15,144 0 6,300 5,000 A UNEMPLOYMENT INSURANCE 6,232 15,144 0 6,300 5,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-57 a S S • • • • • INSURANCE • • INSURANCE Program DEPART` IENT 4192 • • Program Narrative: • The insurance program provides for citywide insurance coverage of property damage • (fire and theft),General liability insurance,surety bonds on employees,claims administration. • General Liability coverage is provided by Southern California Joint Powers Agency for • coverage from$10,000 to$10 million. Claims administration includes payment of investigator,claims tracking,attorneys costs and settlement of claims. • • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 0 00% • OTHER SERVICES 789,861 81,696 522,500 558,644 567,500 8 61% CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS: 789,861 81,696 522,500 558,644 567,500 8 61% • • SIGNIFICANT CHANGES: • A Budget amount reflects current year projected Although Workers Compensation and General Liability premiums has • decreased based on the City's claims,the expected increase is based on City recording of"Incurred But Not Record"claims • • • • • • • • • • • • • • • Page 2-58 . • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • bTSURANCE DEPARTMENT 4192 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4192-419 30-90 PROF-OTHER CLAIMS ADMIN 0 0 0 0 0 110-4192.419 37-10 LIAB&PROPERTY DAMAGE 734,863 0 450,000 503,035 500,000 A • 1104192-419 37-20 FIRE&CONTENTS COVERAGE 54,444 50,812 60,000 52,609 55,000 1104192-419 37-30 SURETY BOND PREMIUM 554 2,136 5,000 3,000 5,000 • 110-4192-419 37-40 DAMAGE SETTLE/DEDUCTIBLE 0 28,748 7,500 0 7,500 • * INSURANCE 789,861 81,696 522,500 558,644 567,500 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-59 • • • C • C • • INTERFUND TRANSFERS OUT C • INTERFVNDTRANSSPEUS DLIT Program DEPARTMENT 419.E C C Program Narrative: • This represents transfers to other funds for purpose of covering expenditures. The General C Fund will be transferring funds to the County Library to cover the difference in cost between • taxes collected less the State's Education transfer. In addition,the Prop.A Fire Tax fund will require a transfer to meet the funds shortfall of revenue versus expenditure. In past years,the General Fund has transfer funds to the Year 2000 plan to accumulate funds C for various capital-project plans. • C EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 0 0 0 0 0 0 00% C SUPPLIES 0 0 0 0 0 0 00% • OTHER SERVICES 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 43 73% CAPITAL OUTLAY 0 0 0 0 0 0 00% C TOTALS. 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 4373% C SIGNIFICANT CHANGES. C A The General Fund will transfer$1,000,000 for the shortage of the Prop A Fire Tax, C $320,000 will be transferred to the Library Fund for staff,material and books,$48,000 will be transferred to cover the shortage m the various Landscaping and Lighting Districts,and$213,000 to the Internal Service Fund for the purchases for new vehicles C Note The Fire Tax is being collected at$48 instead of the allowable rate of$60 C C C C C C C C C C C C C Page 2-60 C C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • INTERFUND TRANSFERS OUT DEPARTMENT • 41§4 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4199-499 50-10IINTE10'3ND OP TR OUT 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 A * INTERFUNDTRANSFERSOUT 6,507,279 1,072,465 1,100,000 1,100,000 1,581,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-61 • • • • • • • • OUTSIDE AGENCY FUNDING • • OUTSIDE AGENCY FUNDING Program DEPARTMENT 4800 • • Program Narrative: • The Charitable Contributions Program is for assisting non-profit agencies or groups that • provide charitable,public benefit,public welfare or educational services to residents of • Palm Desert. The City has a committee which meets in May and June of each year to • discuss which entities will be granted funds for the next fiscal year. Each Agency is required to fill out an application in order to be considered by the committee. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 0 0 0 0 0 000% • OTHER SERVICES 553,253 692,905 656,500 802,114 787,557 19 96% • CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS: 553,253 692,905 656,500 802,114 787,557 19 96% • • SIGNIFICANT CHANGES: • • Note Funding based on recommendation of the Outside Agency Funding Committee • • • • • • • • • • • • • • • • • Page 2-62 • • 111 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • O TSIxl AGENCYFUNDI G ., D A DEPARTMENT 4000 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 0 110-4800-45438-76kCNTRB-RSVP 770 10,000 10,000 11,500 11,500 110-4800-454 38-77 CNTRB-HUMANE SOCIETY 5,000 0 5,000 5,000 5,000 • 110-4800-454 38-79 CNTRB-MCCALLUM THEATER 136,000 62,500 62,500 80,000 62,500 • 1104800454 38-80 CNTRB-VARIOUS AGENCIES 131,500 257,500 255,000 255,000 255,000 110-4800-45438-81 CNTRB-SCHOOLS 30,000 32,155 37,500 37,500 • 110-4800-454 38-85 CNTRB-CHILDREN'S MUSEUM 7,500 7,500 7,500 8,000 8,000 1104800-454 38-91 CNTRB-YMCA/YOUTH 85,000 102,000 85,000 89,500 89,500 • 1104800454 38-92 CNTRB-AFTER SCHOOL PROGRAM 0 0 0 118,114 84,057 • 1104800-454 38-93 CNTRB-SENIOR CENTER 145,847 181,250 151,000 182,000 181,500 1104800-454 38-94 CNTRB-HIST SCTY/FIRE STN 11,636 25,000 25,000 35,000 35,000 • 1104800454 38-95 CNTRB-CVEP \0 15,000 18,000 18,000 18,000 * OUTSIDE AGENCY FUNDING 553,253 692,905 656,500 802,114 787,557 • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-63 • • • C • C C • POLICE SERVICES C • POLICE + VIA Program DEPARTMENT 4210 C C Program Narrative: • The Police Services program provides for law enforcement and public safety within the C City of Palm Desert by contracting with Riverside County Sheriffs Department for patrol, C traffic,investigations,school resources,crime prevention,bike patrol and communications services. In addition,the program provides crossing guards next to schools. C EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS 71,144 2,625 0 0 0 0 00% SUPPLIES 4,084 3,409 7,200 4,000 5,100 -29 17% OTHER SERVICES 9,709,427 10,450,123 11,501,500 11,392,000 12,463,499 8 36% • CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS: 9,784,655 10,456,157 11,508,700 11,396,000 12,468,599 834% C SIGNIFICANT CHANGES: C A Budget amount reflects current year projected B Budget reflects Sheriffs increase staff of six deputies for the north sphere growth,and rate increase of 8 percent C C C C C C C C C C C C C C C Page 2-64 C C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • POLICE SERVICES 1)EPARTTMENT 4210 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 ii 110-4210-42210-03 SALARIES-PART TIME 57,303 0 0 0 0 110-4210-422 11-15 RETIREMENT CONTRIBUTION 9,246 0 0 0 0 • 110-4210-422 11-16 MEDICARE CONTRB-EMP 823 0 0 0 0 • 110-4210-422 11-25 WORKER'S COMPENSATION 3,772 2,625 0 0 0 110-4210-422 21-70 SPLY-AUTOMOTIVE-GAS 4,084 3,409 7,200 4,000 5,100 A • 110-4210-422 30-40 PROF-POLICE SERVICE CNTR 9,600,877 10,256,597 11,332,200 11,200,000 12,259,499 B 110-4210-422 30-01 PROF-CRIME STOPPERS PROG 4,011 89 2,500 0 0 A • 110-4210.422 30-42 PROF-POLICE SRV CNTR CONT 87,289 117,134 100,000 100,000 100,000 • 110-4210-422 30-60 CITIZENS ON PATROL 10,484 18,093 30,000 18,000 30,000 110-4210-422 30-61 PD YOUTH COMMISSION 1,873 1,040 10,000 10,000 10,000 • 110-0210-422 30-90 PROF-OTHER i 0 42,039 10,000 43,000 43,000 A 110-4210-422 33-00 RIM-MOTOR VEHICLES-FLEET 4,893 15,131 16,800 21,000 21,000 A • * POLICE SERVICES 9,784,655 10,456,157 11,508,700- 11,396,000 12,468,599 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 Class# Title Grade Full-Time (Filled Full-Time (Part-Time • 40011 CROSSING GUARD 40 0 0 0 0 • CONTRACT EMPLOYEES: • SHERIFF LIEUTENANT $ 82 13 1 00 1 00 1 00 SHERIFF DEPUTIES $ 109 10 42 00 42 00 48 00 • SHERIFF SERGEANT $ 72 39 4 00 4 00 4 00 • SHERIFF MOTOR DEPUTIES $ 94 21 4 00 4 00 4 00 COMMUNITY-ORIENTED POLICING $ 109 10 1 00 1 00 1 00 • COMMUNITY SERVICE OFFICER I $ 29 23 2 00 2 00 2 00 COMMUNITY SERVICE OFFICER U $ 33 16 6 00 6 00 6 00 • CCAT $ 10910 1001 100 100 • SCHOOL RESOURCE OFFICER S 61 98 2 001 2 00 2 00 SHERIFF SERVICE OFFICER $ 25 72 2 001 2 00 2 00 • TOTAL 65 001 65 00 71 00 Positions-support services Included in Deputy sheriff supported rate • SHERIFF CAPTAIN 0 001 0 00 0 00 • SHERIFF LIEUTENANT 166� 166 l66 SHERIFF SERGEANT 6 00 i 6 00 6 00 • SHERIFF INVESTIGATORS 5 721 5 72 5 72 • OFFICE ASSISTANTS 5 421 5 42 5 42 TOTAL SUPPORT STAFF 18 80 18 80 18 801 • TOTAL CONTRACT SUPPORT 1 89 80 1 • I ! • • • • • • • • Page 2-65 • • • C • C • C DEVELOPMENT SERVICES • • DENELI3PMENT SERVICES Program DEPARTMENT 4240 C • Program Narrative: C Development Services Department is responsible for overseeing various city projects,programs • and divisions;i.e.,Public Works,Building&Safety and Community Development. In addition • staff manages the programs for Risk Management,Building Operations and Maintenance, Portola Community Center,Auto Fleet and budgeting for Assessment Districts. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 402,259 452,534 508,500 479,524 681,800 34 08% • SUPPLIES 8,360 8,188 12,800 10,900 13,000 1 56% OTHER SERVICES 47,291 46,702. 72,000 65,100 95,000 31 94% CAPITAL OUTLAY 20,656 11,269 10,000 13,500 10,000 0 00% • TOTALS: 478,566 518,693 603,300 569,024 799,800 32 57% • SIGNIFICANT CHANGES: • A Increase due to transfer of Parks Manager position and COLA increase of 4 percent C B See notes B and C at City Manager Department 4130 • C Increase due to assessment districts formations and railroad/I-10 study D Increase due to Parks Manager position transfer • C C C • C C C C C C C C C C C Page 2-66 • C I • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • DEVELOPMENT SERVICES DEPARTMENT 4260 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4260422 10-01 SALARIES-FULL TIME 272,105 306,615 331,800 301,865 430,700 A 1104260-422 11-15 RETIREMENT CONTRIBUTION 33,732 52,411 57,500 63,060 102,700 B • 110-4260-422 11-16 MEDICARE CONTRB-EMP 3,029 4,859 5,400 5,000 6,800 • 110-4260-422 11-17 RETITEE HEALTH 21,000 0 21,000 21,000 25,900 1104260-422 11-20 INS PREM-LTD 2,981 3,858 3,700 3,700 5,000 • 110426042211-21 INS PREM-HEALTH 55,286 72,441 76,100 71,899 94,400 B 1104260422 11-24 INS PREM-LIFE 925 1,193 1,100 1,100 1,600 • 110-4260422 11-25 WORKER'S COMPENSATION 13,201 11,157 11,900 11,900 14,700 1104260422 21-10 OFFICE SUPPLIES 1,106 691 800 1,000 1,000 • 1104260422 21-90 SUPPLIES OTHER 2,769 1,835 2,000 1,900 2,000 • 1104260-42221-91 SUPPLIES-DISASTR/EMERGENC 4,485 5,662 10,000 8,000 10,000 1104260422 30-90 PROF-OTHER 9,600 5,401 20,000 17,000 35,000 C • 1104260422 31-15 MILEAGE REIMBURSEMENT 753 350 1,000 500 1,000 1104260422 31-20 CONF,SEMINARS,WORKSHOPS 8,256 12,972 15,000 15,000 20,000 D • 1104260422 31-25 LOCAL MEETINGS 2,000 3,115 3,000 3,500 4,500 • 1104260422 33-30 R/M-OFFICE EQUIPMENT 10,014 3,453 5,000 5,300 5,000 1104260422 36-10 PRINTING/DUPLICATING 1,130 1,048 1,500 1,000 1,500 • 1104260422 36-20 SUBSCRIPTIONS/PUBLICATION 2,232 2,044 2,500 2,500 3,000 • 1104260422 36-30 DUES 1,516 3,289 3,000 3,500 4,000 1104260422 36-50 TELEPHONE 96 0 0 0 0 • 1104260422 36-60 POSTAGE&FREIGHT 692 728 1,000 800 1,000 1104260422 39-15 EMPLOYEE SAFETY 11,002 14,302 20,000 16,000 20,000 • 110426042240-20 CAP-BUILDINGS 1,795 0 5,000 5,000 5,000 1104260422 4040 CAP-OFFICE EQUIPMENT 7,317 11,269 5,000 8,500 5,000 • 1104260422 4045 CAP-MACHINERY&EQUIPMENT 11,544 0 0 0 0 • DEVELOPMENT SERVICES 478,566 518,693 603,300 569,024 799,800 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY OS-06 Class# Title Grade Full-Time frilled FY Part-Time • 10003 ACM DEVELOPMENT SERVICES 890 11 1 1 • PARK&REC SERVICES MANAGER 820 01 0 1 20017 RISK MANAGER 770 , 1 1 1 1 • 20013 SENIOR MANAGEMENT ANALYST 740 I 1 1 30020 ADMINISTRATIVE SECRETARY 440 11 1 1 • TOTAL 4j 4 5 • • • • • • • • • • • Page 2-67 • • • C C • • C PUBLIC WORKS-ADMINISTRATION • C PTAILICWORKS0AMINISTRATION Program DEPARTMENT 4300 • C Program Narrative: • The Public Works Department provides for the management of all Public Works functions. C Areas include project management,engineering,construction inspection,traffic, public-area maintenance,landscape,contract management,engineering certification,and surveys. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS 1,799,442 1,860,679 2,187,301 1,820,991 2,310,400 5 63% SUPPLIES 8,845 13,881 14,500 19,000 21,000 44 83% OTHER SERVICES 127,435 175,242 288,000 714,200 292,500 1 56% CAPITAL OUTLAY 28,204 15,668 18,500 23,000 18,500 000% • TOTALS: 1,963,926 2,065,470 2,508,301 2,577,191 2,642,400 535% C SIGNIFICANT CHANGES: • A Increase due to new Office Assistant position and COLA Increase of 4 percent B See notes B and C at City Manager Department 4130 C C Budget amount reflects current year projected,and increase in staff • D Land development and design contracts that can not be charged to other funds E Taking over Citywide radios from Development Services C C C C • C C C C C C C C C C Page 2-68 C C • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • PUBLIC WORKS-ADMINSTRATION DEPARTMENT 4300 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-0300-013 10-01 SALARIES-FULL TIME 1,147,005 1,213,437 1,365,101 1,106,019 1,418,500 A • 110-4300-41310-02 SALARIES-OVERTIME 22,075 21,340 30,000 30,000 30,000 110-4300-01311-15 RETIREMENT CONTRIBUTION 167,012 210,172 235,500 231,047 325,700 B 0 110-4300-413 11-16 MEDICARE CONTRB-EMP 15,003 17,255 20,000 19,000 20,000 • 1104300-413 11-17 RETIREE HEALTH 80,900 0 80,900 80,900 82,000 110-4300-413 11-20 INS PREM-LTD 14,622 15,215 16,200 16,200 16,500 • 110-4300-413 11-21 INS PREM-HEALTH 297,157 335,209 388,200 286,725 366,300 B 110-4300-413 11-24 INS PREM-LIFE 4,527 4,828 5,300 5,000 5,300 • 110-4300-01311-25 WORKER'S COMPENSATION 51,141 43,223 46,100 46,100 46,100 • 110-4300413 21-10 OFFICE SUPPLIES 6,478 10,910 8,500 14,000 15,000 C 110-4300-413 21-80 SMALL TOOLS/EQUIPMENT 377 387 0 0 0 • 1104300413 21-90 SUPPLIES-OTHER 1,990 2,584 6,000 5,000 6,000 110-0300-413 30-10 PROF-ARCHITECT1JRAIIENG 65,382 121,878 200,000 630,000 200,000 D • 1104300413 30-90 PROF-OTHER 7,902 4,783 25,000 25,000 25,000 • 1104300-413 31-15 MILEAGE REIMBURSEMENT 904 1,055 1,000 1,200 1,500 110.4300-13 31-20 CONE,SEMINARS,WORKSHOPS 35,571 26,923 32,000 32,000 32,000 • , 110-4300-413 31-25 LOCAL MEETINGS 2,771 4,374 9,000 7,000 9,000 1104300413 33-30 R/M-OFFICE EQUIPMENT 1,043 956 2,000 1,000 5,000 E • 1104300413 36-10 PRINTING/DUPLICATING 1,679 4,903 5,000 4,000 5,000 1104300 413 36-20 SUBSCRIPTIONS/PUBLICATION 4,287 3,771 4,000 5,000 5,000 • 110-4300413 36-30 DUES 3,609 3,801 6,000 6,000 6,000 • 110-4300413 36-60 POSTAGE&FREIGHT 4,287 2,798 4,000 3,000 4,000 10-0300-413 40-40 CAP-OFFICE EQUIPMENT 28,204 15,668 18,500 23,000 18,500 • * PW-ADMINISTRATION 1,963,926 2,065,470 2,508,301 2,577,191 2,642,400 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 Class# Title Grade Full-Time Filled Full-Time Part-Time • 10011 DIRECTOR OF PUBLIC WORKS 865 11 1 1 • 10018 CITY ENGINEER 855 j 1 I 20003 ENGINEERING MANAGER 820 I 1 1 • 20006 TRANSPORTATION ENGINEER 775 1 I I 20056 SR ENGINEER/CITY SURVEYOR 770 1 j 1 1 • 20008 SR ENGINEER or 770 • 20036 PROJECT ADMINISTRATOR 730 I 1 i 20036 PROJECT ADMINISTRATOR 730 1I I 1 • 20055 ASSOCIATE TRANS PLANNER 730 11 1 I I 20018 ASSISTANT ENGINEER 720 1I 1 11 • 30046 SENIOR PUBLIC WORKS INSPECTOR 640 1 I I • SR ENGINEER TECHNICIAN or 600 30016 ENGINEERING TECHNICIAN II or 470 • ENGINEERING TECHNICIAN I 420 1 1 11 • 20058 MANAGEMENT ANALYST II or 700 MANAGEMENT ANALYST I 600 1; 1 1 • 30076 PUBLIC WORKS INSPECTOR II or 600 i 30006 PUBLIC WORKS INSPECTOR 580 3I 3 3 • 30082 TRAFFIC SIGNAL SPECIALIST or 640 I • TRAFFIC SIGNAL TECHNICIAN II 470 1! j I 30016 ENGINEERING TECHNICIAN II or 470 • ENGINEERING TECHNICIAN I 420 1I I I 30020 ADMINISTRATIVE SECRETARY 440 11 1 11 • 30083 CAPITAL IMPROV PROJECT TECH 440 I I I i 30026 SENIOR OFFICE ASSISTANT 380 0; 0 1 • 30030 OFFICE ASSISTANT II or 300 I • OFFICE ASSISTANT I Page 2-69 230 21 2 2 • TOTAL 21, 21 22 - • • • • • • PW-STREET MAINTENANCE • C Mart MAINTENANCE Program DEPART T Ole • • Program Narrative: • The Street Maintenance division is responsible for all maintenance work along public • streets. Areas include street sweeping,crack sealing,pot hole repairs,sign installation C` and curb painting. • C EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 1,006,028 1,042,027 1,168,500 1,159,863 1,423,400 21 81% SUPPLIES 54,085 52,746 32,000 26,000 31,000 -3 13% • OTHER SERVICES 258,694 316,193 439,700 300,000 382,200 -13 08% CAPITAL OUTLAY 23,000 30,883 50,000 50,000 93,000 86 00% • TOTALS: 1,341,807 1,441,849 1,690,200 1,535,863 1,929,600 14 16% • SIGNIFICANT CHANGES A Increase due to transfer of two staff from Parks Department and COLA increase of 4 percent • B See notes B and C at City Manager Department 4130 C Increase due to City taking over Citywide Graffiti Program • D Purchase of Vaccuum Excavator,Ford F550 Tow Vehicle,and Broom attachment for Skid-Steer Loader • • C • C C • C C C C C C C C C C Page 2-70 • C is • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • LW-STREET IVIAINTTENA' C DEPARTIKENT 4310 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4310-433 10-01 SALARIES-FULL TIME 577,481 610,855 651,100 644,205 778,700 A 110-4310-43310-02 SALARIES-OVERTIME 26,215 30,753 31,000 28,000 31,000 • 1104310-433 11-15 RETIREMENT CONTRIBUTION 83,407 104,923 112,900 134,574 184,300 B • 110-4310-433 11-16 MEDICARE CONTRB-EMP 8,692 9,013 10,600 10,000 10,600 110-4310-433 11-17 RETIREE HEALTH 37,900 0 37,900 37,900 46,400 • 1104310433 11-20 INS PREM-LTD 7,673 7,544 8,000 8,000 8,000 1104310-033 11-21 INS PREM-HEALTH 238,760 255,311 291,900 272,084 339,100 B • 1 10-4310-033 11-24 INS PREM-LIFE 2,382 2,345 2,400 2,400 2,600 • 1104310433 11-25 WORKER'S COMPENSATION 23,518 21,283 22,700 22,700 22,700 110-03I0-033 21-40 SUPPLIES-UNIFORM RENTALS 12,162 13,817 17,000 12,000 15,000 • 110-4310-433 21-55 SPLY-R/M STREETS&ROW 12,164 8,560 0 0 0 110-4310-433 21-72 SWEEPER SUPPLIES&PARTS 12,840 21,288 0 0 0 • 110-4310-433 21-80 SMALL TOOLS/EQUIPMENT 4,605 9,081 15,000 14,000 16,000 110-4310-433 21-90 SUPPLIES-OTHER 12,314 0 0 0 0 • 1104310-433 31-15 MILEAGE REIMBURSEMENT 313 90 200 0 200 • 110-4310-433 31-20 CONE,SEMINARS,WORKSHOPS 3,670 4,949 6,000 6,000 7,000 110-4310-033 31-25 LOCAL MEETINGS 376 1,293 1,000 1,000 3,000 • 1104310433 33-20 R/M-STREET 243,773 290,260 390,000 250,000 320,000 110-0310-433 33-45 RIM-SWEEPERS 4,201 4,289 25,500 16,000 20,000 • 1]0-0310-43334-30 CONSTRUCTION EQUIPMENT RENTAL 1,978 8,044 10,000 10,000 10,000 • 110-4310-433 35-10 UTILITIES-WATER 4,383 6,786 7,000 7,000 7,000 1104310-433 39-15 SUPPLIES/GRAFFITI PROGRAM 0 482 0 10,000 15,000 C • 110-4310-433 4045 CAP-MACHINERY&EQUIPMENT 23,000 30,883 50,000 50,000 93,000 D • * PW-STREET&MAINTENANCE 1,341,807 1,441,849 1,690,200 1,535,863 1,929,600 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED FY 04-05 FY 05-06 • Class# Title Grade Full-Time (Filled Full-Time Part-Time • 20009 MAINTENANCE SERVICES MANAGER 780 1 I l� 20023 STREETS MAINTENANCE SUPERVISOR 620 11 1 1 • 30025 MECHANIC II 460 ]1 1 1 • 30021 SENIOR MAINTENANCE WORKER 420 11 1 2 30053 EQUIPMENT OPERATOR II 420 II 1 1 • 30052 EQUIPMENT OPERATOR I 400 2i 2 3! 30029 MAINTENANCE WORKER II or 370I • 30036 MAINTENANCE WORKER I 240 61 6 6I . 30026 SENIOR OFFICE ASSISTANT 380 I; 1 1 TOTAL 141 14 161 • • • • • • • • • • Page 2-71 • • • • • • • • PW-CIVIC CENTER PARK MAINTENANCE • • PiAi-Cwie CENTER rsaISKINMAivCE Program DEPARTMENT 4610 • • Program Narrative: • This Division is for the cost to maintain the regional park next to City Hall. Maintenance • includes water,electric and sewer,water pumps,sprinklers, lagoon cleaning and building • maintenance. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 490,957 484,900 517,800 377,696 422,600 -18 39% • SUPPLIES 42,825 57,053 105,000 106,000 105,000 000% • OTHER SERVICES 462,310 478,667 523,000 523,000 698,000 33 46% CAPITAL OUTLAY 1,623 4,876 95,000 0 0 -100 00% • TOTALS: 997,715 1,025,496 1,240,800 1,006,696 1,225,600 -123% • SIGNIFICANT CHANGES: • • A Decrease due to transfer of two position to PW Street Maintenance Department 4310 • B See notes B and Cat City Manager Department 4130 C Contract with CVRPD for park patrol • D Contract of mowing and mamtmg the entire park • • • • • • • • • • • • • • • • 41 Page 2-72 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • ivW-CIVIC CENtER PARK MAIn'T.ENAPtCH DEPARTMENT 4610 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4610-453 10-01 SALARIES-FULL TIME 299,232 298,031 291,800 190,278 236,000 A 110-4610-05310-02 SALARIES-OVERTIME 5,279 4,717 5,000 5,000 5,000 • 110-4610-45311-15 RETIREMENT CONTRIBUTION 42,461 50,696 50,600 39,748 56,300 B 110-4610453 11-16 MEDICARE CONTRB-EMP 4,283 4,588 5,800 5,000 5,800 • 110-4610-453 11-17 RETIREE HEALTH 17,700 0 17,700 17,700 14,200 • 110-4610453 11-20 INS PREM-LTD 3,668 3,618 4,100 4,000 4,100 110-4610-453 11-21 INS PREM-HEALTH 106,208 110,216 128,900 102,070 91,200 B • 110-461045311-24 INS PREM-LIFE 1,143 1,127 1,200 1,200 1,200 • 110-4610-053 11-25 WORKER'S COMPENSATION 10,983 11,907 12,700 12,700 8,800 110-4610-053 21-30 SUPPLIES-JANITORIAL 1,230 1,691 2,000 2,000 2,000 • 110-4610-453 21-80 SMALL TOOLS/EQUIPMENT 2,554 1,577 3,000 4,000 3,000 110-0610-05321-90 SUPPLIES-OTHER 39,041 53,785 100,000 100,000 100,000 • 110-4610-453 30-92 CONTRACTING 234,744 287,504 290,000 290,000 325,000 C • 1104610453 31-20 CONE,SEMINARS,WORKSHOPS 55 250 2,000 2,000 2,000 110-4610-45333-10 RIM-BUILDINGS 6,171 5,519 6,000 6,000 6,000 0 1104610-453 33-20 R/M-LANDSCAPING SERVICE 76,872 73,590 80,000 120,000 225,000 D 110-0610453 35-10 UTILITIES-WATER 63,347 51,347 70,000 30,000 60,000 • 1104610-453 35-14 UTILITIES-ELECTRIC 78,191 60,246 75,000 75,000 80,000 110-4610-453 35-16 UTILITIES-SEWER CHARGES 2,930 211 0 0 0 • 110-4610453 4045 CAP-MACHINERY&EQUIPMENT 1,623 4,876 95,000 0 0 • * PW-CIVIC CENTER PARK MAINTENANCE 997,715 1,025,496 1,240,800 1,006,696 1,225,600 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 Class# TitleGrade FuB-Time frilled FY Part-Time • 20022 PARKS MAINTENANCE SUPERVISOR 620 1 1 1 1 • 30021 SENIOR MAINTENANCE WORKER 420 1' 1 1 30029 MAINTENANCE WORKER II or 370 • MAINTENANCE WORKER I 240 5 5 31 TOTAL 7; 7 51 • • • • • • • • • • • • • • • Page 2-73 • • 0 • C • • • PW-PARK MAINTENANCE • C PVY PAS N#AINTENOCE Program DRPARTMZNT 4611 • C Program Narrative: • The Park Maintenance division provides for the maintenance of City parks,sports facilities and street medians. Work is accomplished by City staff and contract services. Areas include tree trimming and replacement,irrigation repairs,overseeing,etc. • C EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 3,658 7,551 3,500 4,500 6,000 71 43% OTHER SERVICES 849,758 787,172 1,680,000 1,117,000 1,775,000 5 65% • CAPITAL OUTLAY 0 1,433 0 0 0 0 00% TOTALS: 853,416 796,156 1,683,500 1,121,500 1,781,000 579% • SIGNIFICANT CHANGES: C A Increase is size and number of parks requiring additional janitorial supplies • B Increase of medians that will be constructed in current year C C C C C • C C C C C C C C C • C C C Page 2-74 C C C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • PW-PA:RICMAINTENANCE DEPARTMENT 4611 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4611-453 21-30 SUPPLIES-JANITORIAL 2,784 1,231 1,500 3,000 4,000 A 110-4611-453 21-90 SUPPLIES-OTHER 874 6,320 2,000 1,500 2,000 • 110-4611-453 33-10 RIM-BUILDINGS 9,110 6,317 25,000 25,000 25,000 • 110-0611-453 33-20 RIM-LANDSCAPING SERVICE 143,185 239,685 655,000 300,000 650,000 110-4611-453 33-70 RIM-MAINTENANCE MEDIANS 383,937 314,792 550,000 525,000 650,000 B • 110-4611-453 33-71 TRI-CITIES SPORT FACILITY 168,486 65,975 120,000 80,000 120,000 110-4611-453 35-10 UTILITIES-WATER 110,290 135,865 270,000 155,000 270,000 • 110-4611-053 35-14 UTILITIES-ELECTRIC 34,242 24,461 60,000 32,000 60,000 1104611-453 35-16 UTILITIES-SEWER CHARGES 508 77 0 0 0 • 110-4611-053 40-05 CAP-MACHINERY&EQUIPMENT 0 1,433 0 0 0 • * PW-PARK MAINTENANCE 853,416; 796,156 1,683,500 1,121,500 1,781,000 • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-75 • • • C C C C C • PW-LANDSCAPING SERVICE DIVISION C C P' ,f.AN>SScAPPIO SER'1 B>bt4 sfON ritOgEam DEPARTMENT . 404 C Program Narrative: • C The Landscaping Service Division provides for landscaping guidelines,review of landscaping • medians,capital projects,educational training of City landscaping crew and outside maintenance crews,tree trimming review,water conservation programs,and special projects. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE C SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 465,301 494,708 533,600 557,482 591,500 10 85% SUPPLIES 1,328 2,888 6,000 6,100 6,000 000% OTHER SERVICES 14,908 21,896 24,000 64,700 41,000 70 83% CAPITAL OUTLAY 2,712 0 0 0 0 0 00% • TOTALS: 484,249 519,492 563,600 628,282 638,500 13 29% C SIGNIFICANT CHANGES: • A See notes A,B and C at City Manager Department 4130 B Increase due to pnntmg of Volume 3 of the Landscape Book • C • C • C C C C C C C C C C C • C Page 2-76 C C C • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • PW-LAND$CAHNC SERVItt DIvistoN DEPARTMENT 4614 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4614-453 10-01 SALARIES-FULL TIME 301,459 332,795 349,500 330,150 362,000 A • 110-461445310-02 SALARIES-OVERTIME 216 0 200 200 200 110-4614-45311-15 RETIREMENT CONTRIBUTION 43,913 57,678 60,600 89,858 86,300 A • 110-4614-45311-16 MEDICARE CONTRB-EMP 4,872 5,279 5,900 5,400 5,900 110-4614-453 11-17 RETIREE HEALTH 20,900 0 20,900 20,900 21,700 • 110-4614-453 11-20 INS PREM-LTD 3,791 4,126 4,000 4,200 4,300 • 110-4614-453 11-21 INS PREM-HEALTH 75,656 82,207 79,200 93,474 97,600 A 110-4614453 11-24 INS PREM-LIFE 1,182 1,278 1,200 1,200 1,400 • 110-4614-453 11-25 WORKER'S COMPENSATION 13,312 11,345 12,100 12,100 12,100 110-4614-453 21-80 SMALL TOOLS/EQUIPMENT 554 579 0 100 0 • 110-4614-453 21-90 SUPPLIES-OTHER 774 2,309 6,000 6,000 6,000 • 110-4614-453 30-91 PROF-SERVICES LANDSCAPE 1,058 750 3,000 3,000 3,000 110-4614-453 31-15 MILEAGE REIMBURSEMENT 712 861 1,000 500 1,000 • 110-4614453 31-20 CONE,SEMINARS,WORKSHOPS 6,078 4,800 6,000 4,000 6,000 • 1104614-453 31-25 LOCAL MEETINGS 1,288 958 1,500 1,500 1,500 1104614-453 36-10 PRINTING/DUPLICATING 71 9,369 3,000 50,000 20,000 B • 110-4614453 36-20 SUPSCRIPTIONS/PUBLICATION 144 311 500 200 500 1104614453 36-30 DUES 1,145 1,425 2,000 2,000 2,000 • 1104614453 39-05 ARBOR DAY 1,279 0 3,500 0 3,500 110-4614-453 39-09 EARTH DAY 3,133 3,422 3,500 3,500 3,500 • 1104614453 4040 CAP-OFFICE EQUIPMENT 1,989 0 0 0 0 • 1104614453 4045 CAP-MACHINERY&EQUIPMENT 723 0 0 0 0 * PW-LANDSCAPING SERVICE DIVISION 484,249 519,492 563,600 628,282 638,500 • • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED FY 04-05 FY 05-06 • Class# Title Grade Full-Tune 'Filled Full-Time Part-Time 20048 LANDSCAPE MANAGER 770 I 1 I • 30061 LANDSCAPE SPECIALIST 620 1I 1 l • 30075 LANDSCAPE INSPECTOR II 560 li I I 30045 LANDSCAPE INSPECTOR I 480 31 3 3! • TOTAL 61 6 61 • • • • • • • • • • • • • Page 2-77 • • • • • • • • STREET LIGHTS/TRAFFIC SAFETY • • PleASt tiGratTRAVfle SAFETY Program DEPARTMENT 4250 • • Program Narrative: • Provides for the repair and maintenance of traffic signals and highway lighting. Provides for • street signs,safety cones,barricades and pavement markers. Utility costs for street lights • and traffic signals. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 136,152 65,565 150,000 80,000 150,000 000% OTHER SERVICES 363,415 308,148 468,000 451,000 463,000 -1 07% • CAPITAL OUTLAY 34,758 1,800 0 0 0 0 00% • TOTALS: 534,325 375,513 618,000 531,000 613,000 -081%/0 • SIGNIFICANT CHANGES: • • No significant changes • • • • • • • • • • • • • • • • • • Page 2-78 • • • • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • `P°w ST LIGHT/TRAFFIC SAFETY BEPARTIVIENT 4250 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4250-433 21-45 SUPPLIES-TRAFFIC SAFETY 136,152 65,565 150,000 80,000 150,000 110-4250-433 33-25 R/M-SIGNALS 225,668 210,503 305,000 350,000 300,000 • 110-4250-433 35-14 UTILITIES-ELECTRIC 116,896 1I1 0 0 0 110-4250-433 36-50 TELEPHONE 12,364 84,361 150,000 90,000 150,000 • 110-4250-433 40-40 PARK EQUIPMENT 8,487 13,173 13,000 11,000 13,000 • 110-4250-433 40-45 CAP-MACHINERY&EQUIPMENT 34,758 1,800 0 0 0 * PW-ST LIGHT/TRAFFIC SAFETY 534,325 375,513 618,000 531,000 613,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-79 • • • C • • • • PW-STREET REPAIRS & MAINTENANCE • • PW STREET REPAIRS&MAlN t. Program DEPARTMENT 4311-4315 C C Program Narrative: • These divisions provide for work to improve street safety,condition,appearance and ride ability. • Improvements consist of overlays,slurry,seal coats,annual curb and gutter repair,annual cross • gutter and sidewalk repair,street paving,and traffic lane striping and markings on all public streets. •• EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE C SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 0 0 0 0 0 000% OTHER SERVICES 2,414,205 907,112 1,582,500 4,046,000 1,850,000 16 90% • CAPITAL OUTLAY 0 0 0 0 0 0 00% • TOTALS: 2,414,205 907,112 1,582,500 4,046,000 1,850,000 1690% C SIGNIFICANT CHANGES: • • A.Streets to be overlaid and slurred are as follows; • Overlay/Slurry: Portola Avenue,Frank Sinatra Drive,Gerald Ford Drive,Hovley Lane East and other arterial streets as needed C Verba Santa,Mesa View,Amber,Bursera,Pitahaya,Yucca Tree Drive,Toro Peak,Wmgfoot Drive,Shadow Mountain, Hedgehog,Beavertail,Ephedra,Tumbleweed,Joshua Tree,Shadow Lake,Mountian View and other collector streets as needed • B Consolidated Tie-In-Paving with Curb&Gutter • C New program for Parking Lot Resurfacing Previous account descriptions was Cross Gutter • D New program for Storm Dram Mamtenance Previous account descriptions was Tie-In-Paving • E Increase due to new legends and pavement marker requirements • C • • • C • • C' C C Page 2-80 C I • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • YW-SSTREET REPAIRS&MAINTENANCE Di a tt7CM N r 4311.43I5 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4311-433 33-20 STREET RESURFACING 2,078,218 897,153 1,30Q000 3,500,000 1,300,000 A 110-4312-433 33-20 CURB&GUTTER/ADA RETROFITS 122,031 16 170,000 250,000 200,000 B • 110-4313-433 33-20 PARRING Dar RESURF(WAS CROSS GVFTER) 72,131 65 0 86,000 100,000 C 110-4314-433 33-20 non'DRAIN mAINr(WAS rmwPAviG1 53,545 9,878 35,000 35,000 100,000 D • 110-4315.433 33-20 STRIPING 88,280 0 77,500 175,000 150,000 E • ' PW-STREET REPAIRS&MAINTENANCE 2,414,205 907,112 1,582,500- 4,046,000 1,850,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-81 • • • • • • • • • PW-CORP. YARD • • PW-con.YARD Program . DEPAR A • Program Narrative: • • This Division provides for the cost associated with maintaining the building and facility • for the Streets and Parks crews,work-fleet vehicles and equipment. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTEDIREQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 3,972 401 0 0 0 0 00% OTHER SERVICES 27,199 24,225 67,800 41,006 62,500 -7 82% • CAPITAL OUTLAY 860 5,908 3,000 3,000 2,000 -33 33% • TOTALS: 32,031 30,534 70,800 44,006 64,500 -8 90% • SIGNIFICANT CHANGES • • No significant changes • • • • • • • • • • • • • • • • • • Page 2-82 • • • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • Pw-CORD.YARD DEPARTMENT 4330 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4330-413 21-30 SUPPLIES-JANITORIAL 2,442 298 0 0 0 110-4330-413 21-50 SPLY-R/M BLDG&STRUCTURE 1,530 103 0 0 0 • 110-4330-413 33-10 RIM-BUILDINGS 5,381 5,802 20,000 20,000 20,000 • 110-4330-413 33-20 CORPORATION YD LANDSCAPE 561 250 0 0 0 110-4330-413 35-10 UTILITIES-WATER 2,397 2,642 6,500 3,000 6,500 • 110-4330-413 35-12 UTILITIES-GAS 0 0 300 0 0 110-4330-413 35-14 UTILIT1ES-ELECTR1C 14,186 11,271 35,000 12,000 30,000 • 110-4330-01335-16 UTILITIES-SEWER CHARGES 831 248 0 0 0 • 110-4330-413 36-30 DUES 1,310 1,290 1,000 1,000 1,000 110-4330-01336-40 PERMIT/FILINGFEES 1,171 2,403 5,000 5,000 5,000 • 110-4330-413 36-95 MISC EXPENSES 1,362 319 0 6 0 110-4330413 40-0 CAP-OFFICE EQUIPMENT 860 5,908 3,000 3,000 2,000 • * PW-CORP YARD 32,031_ 30,534 70,800 44,006 64,500 0 • 111 • ID • 111 1111 • • • • • 11/ • • Page 2-83 • • • • • • PW-EQUIPMENT • • 1 W.AII P13 FLEETJEQUI?MVIENT Prf gr o DEPARTMENT 4331 • • Program Narrative: • The Auto Fleet/Equipment Division is responsible for the operation,maintenance and replacement of • the City's fleet of vehicles. General services and repairs are accomplished through contract services,and • staff mechanic.New vehicles are covered under manufactures warranty for repairs.Division also provides for • the repair and maintenance of the Corporation Yard fleet and equipment.All City fuel costs and hazardous waste disposal are included. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 78,029 87,067 85,000 78,000 85,000 0 00% • OTHER SERVICES 111,399 96,566 175,000 144,051 168,000 -4 00% • CAPITAL OUTLAY 11,700 0 0 0 0 0 00% TOTALS: 201,128 183,633 260,000 222,051 253,000 -269% • • SIGNIFICANT CHANGES- • No significant changes • • • • • • • • • • • • • • • • • • Page 2-84 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • MAUt°FLEETIEQUIPMENT DEPARTMENT 4331 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4331-41321-70 SPLY-AUTOMOTIVE-GAS 63,194 70,792 85,000 78,000 85,000 • 110-4331-413 21-74 SPLY-AUTOMOTIVE-PARTS 14,835 16,275 0 0 0 110-4331-413 30-54 PROF-HAZARDOUS MATERIALS 4,947 9,092 8,000 6,000 8,000 • 110-4331-413 33-40 R/M-MOTOR VEHICLES-FLEET 72,049 68,552 167,000 138,000 160,000 110-4331.413 33-50 R/M-MOTOR VEHICLES EQUIP 20,946 8,880 0 0 0 • 110-4331.413 33-70 R/M-OTHER EQUIPMENT 10,128 9,842 0 0 0 • 110-4331-413 36-40 PERMIT/FILING FEES 3,329 200 0 51 0 110-4331-413 40-05 CAP-MACHINERY&EQUIPMENT 11,700 0 0 0 0 • * PW-EQUIPMENT 201,128 183,633 260,000 222,0511 253,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-85 • • • • • • • • PW-PUBLIC BLDG OPERATION/MAINT. C C pw-npuC Rt 4O uinomum I, Program . .. .. OEP.AR.`l NT 4344 C, Program Narrative: C The Public Building Operation and Maintenance division is responsible for the general C operation,maintenance and payment of utilities for the Civic Center building. Assigned staff • provides janitorial services for the Civic Center and Visitors Information Center.Repairs and maintenance are accomplished by staff or contract services. C • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE C SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 228,871 240,106 270,200 261,510 296,500 9 73% SUPPLIES 15,674 11,912 20,000 20,000 23,500 17 50% • OTHER SERVICES 129,596 114,772 157,700 132,200 225,300 42 87% CAPITAL OUTLAY 0 4,252 4,000 4,000 8,000 100 00% TOTALS: 374,141 371,042 451,900 417,710 553,300 2244% • C SIGNIFICANT CHANGES C A Increase due to reclass of position to Building Maint Supervisor and COLA increase of 4 percent C B See notes B and Cat City Manager Department 4130 C C Increase to cover outsourcing of custodian services D Increase due to reclass of position and new requirements needed to keep updated C E Estimated increase in Utility useage F Purchase of Vacuum cleaners,Pressure Washer,and Floor Burnisher C C C C C C C C C C C C. C C Page 2-86 C C C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 TPW PUBLIC BLDG OPERATION/MAINT. • IT PARThL6l►1I 4340 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4340-413 10-01 SALARIES-FULL TIME 143,267 141,609 153,000 144,497 164,500 A • 110-4340-41310-02 SALARIES-OVERTIME 1,855 997 1,000 1,800 2,000 110434041311-15 RETIREMENT CONTRIBUTION 18,591 24,602 26,600 30,185 38,100 B • 110-4340-413 11-16 MEDICARE CONTRB-EMP 1,882 2,467 3,400 2,800 2,900 110-4340-41311-17 RETIREE HEALTH 8,900 0 8,900 8,900 9,600 • 110-4340-413 11-20 INS PREM-LTD 1,638 1,780 2,100 1,900 2,100 1104340-413 11-21 INS PREM-HEALTH 46,681 62,187 68,300 64,528 70,400 B • 110-4340-413 11-24 INS PREM-LIFE 510 557 600 600 600 • 110-4340-413 11-25 WORKER'S COMPENSATION 5,547 5,907 6,300 6,300 6,300 1104340413 21-30 SUPPLIES-JANITORIAL 5,547 11,912 20,000 20,000 22,000 • 110-4340-413 21-50 SPLY-R/M BLDG&STRUCTURE 3,333 0 0 0 0 • 110434041321-80 SMALL TOOLS/EQUIPMENT 0 0 0 0 1,500 110-4340.413 30-90 PROF-OTHER 0 0 0 0 50,000 C • 110-4340-413 31-20 CONE,SEMINARS,WORKSHOPS 0 0 0 0 4,000 D 110-4340-413 31-25 LOCAL MEETINGS 0 0 0 0 1,000 D • 110-4340-413 33-10 R/M-BUILDINGS 34,764 27,884 55,000 29,000 55,000 • 110-4340-413 35-10 UTILITIES-WATER 1,207 1,371 1,500 1,800 2,000 110-4340-413 35-12 UTILITIES-GAS 626 905 1,200 1,400 1,500 • 110-4340-413 35-14 UTILITIES-ELECTRIC 92,205 84,535 100,000 100,000 110,000 E 110-4340-413 36-20 SUBSCRIPTIONS/PUBLICATION 0 0 0 0 1,000 D • 1104340413 36-30 DUES 0 0 0 0 800 D 110-4340-413 35-16 UTILITIES-SEWER CHARGES 794 77 0 0 0 • 1104340413 4045 CAP-MACHINERY&EQUIPMENT 0 4,252 4,000 4,000 8,000 F • * DS-PUBLIC BLDG OPERATION/MAINT. 374,141 371,042 451,900 417,710 553,300 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 Class# Title Grade Full-Time Filled Full-Time Part-Time • BUILDING MAINT SUPERVISOR 480 0 0 1 30024 BUILDING MAINT COORDINATOR 420 1 1 0 • MAINTENANCE WORKER II or 370 • MAINTENANCE WORKER I or 240 30031 CUSTODIAN II or 300 l • 30034 CUSTODIAN I 230 31 3 3' • TOTAL 41 4 4 • • • • • • • • • • • Page 2-87 • • • C C • C C • PW- PORTOLA COMMUNITY CENTER BLDG C • PWIPORTOM. COMM.CENnlaWG Prograbl DEPARTMENT .. . .. ... . . 4 C Program Narrative: C C The Coachella Valley Recreation and Park District oversees the general operation of the C Portola Community Center building which is leased to various non-profit entities.Public Works staff are responsible for coordinating building maintenance,repairs and payment of all utility services. C • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 0 00% OTHER SERVICES - 64,562 67,675 74,600 68,200 74,800 0 27% CAPITAL OUTLAY 314 0 0 0 0 0 00% • TOTALS: 64,876 67,675 74,600 68,200 74,800 0 27% SIGNIFICANT CHANGES: • No significant changes • 0 Currently,the Portola Community Center rents out to the following organizations,Desert Cancer Foundation,Friends of • the Desert Mountains,and the Jewish Family Services C Note The Portola Community Center generates$19,674 in rental income C C C C C C C C C C C • C C Page 2-88 C C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • , W-PORTOLA COIVI.MUNTTY CENTER. DEPARTMENT • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 1104344-413 30-90 PROF-OTHER 47,218 47,218 50,000 50,000 50,000 1104344-413 33-10 RIM-BUILDINGS 4,293 7,416 8,000 4,000 8,000 • 110-4344413 35-10 UTILITIES-WATER 886 1,772 2,000 1,600 1,900 • 1104344-413 35-12 UTILI1'IES-GAS 257 526 600 500 600 1104344-413 35-14 UTILITIES-ELECTRIC 9,529 8,303 12,000 10,000 12,000 • 110-0344-413 35-16 UTILITIESSEWER CHARGES 730 162 0 0 0 • 1104344413 40-40 CAP-OFFICE EQUIPMENT 314 0 0 0 0 110-4344-433 36-50 TELEPHONE 1,649 2,278 2,000 2,100 2,300 • * DS-PORTOLA COMMUNITY CENTER 64,8761 67,675 74,600 68,200 74,800 • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-89 • • • • • • • • NPDES-STORM WATER PERMIT • • NPOES4T09.64 WATER PERIVIft Program D.PPART1 T 4396 • • Program Narrative: • This Division coven the mandated fees and program costs for storm water run-off. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 000% OTHER SERVICES 0 0 0 0 0 000% • CAPITAL OUTLAY 10,420 19,783 40,000 30,000 50,000 25 00% TOTALS: 10,420 19,783 40,000 30,000 50,000 25 00% • • SIGNIFICANT CHANGES. • A New implementation agreement increase • • • • • • • • • • • • • • • • • • • • • Page 2-90 • • • • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 iPDES-STORM*ATER PERMIT DEPARTMENT 43 b • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4396-433 40-01 CAP-BUDGET 10,420 19,783 40,000 30,000 50,000 A • * NPDES-STOR WATER PERMIT 10,420 19,783 40,000 30,000 50,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-91 • • • C • C • C BUILDING& SAFETY • • BUILDING&SAFETY Program DEPARTMENT 4410 C • Program Narrative: C The Building and Safety Department provides for the administration,plan review,inspection,permit C insuance,and code enforcement of the California Title 24 codes and Palm Desert Municipal Code. C Building and Safety staff are trained and prepared to uphold the constitutional property rights of C all citizens,and to ensure that due process is coupled with fairness and consistency while enforcing • construction standards and local City ordinances. The Department's goal is to serve and provide the citizens of this City with construction codes that will • provide minimum standards to safeguard life or limb,health,property and public welfare by regulating C and controlling the design,construction,quality of materials,use and occupancy,location and maintenance of all building and structures within this jurisdiction. EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS 1,299,184 1,405,609 2,129,600 1,913,576 2,253,100 5 80% C SUPPLIES 5,158 2,557 11,000 11,000 13,000 1818% OTHER SERVICES 231,085 211,995 283,000 393,000 370,200 30 81% CAPITAL OUTLAY 683 0 2,000 9,710 2,000 0 00% C TOTALS: 1,536,110 1,620,161 2,425,600 2,327,286 2,638,300 877% SIGNIFICANT CHANGES: C A Increase due to reclass of position to Sr Plan Exanuer,Building and Safety Technician,Deputy Building Offical C and COLA increase of 4 percent B See notes B and C at City Manager Department 4130 C Budget amount reflects current year projected C D Increase due to updating staff for new State Buildmg Codes C C C C C C • C C • Page 2-92 • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • BUILDING &sorry DEPARTMENT 44$0 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 110-4420-42210-01 SALARIES-FULL TIME 851,980 931,122 1,325,100 1,152,566 1,362,600 A • 110-4420-42210-02 SALARIES-OVERTIME 1,377 970 3,000 3,000 3,000 110-0420-42211-15 RETIREMENT CONTRIBUTION 122,414 161,244 230,200 240,771 321,800 B • 110-4420-422 11-16 MEDICARE CONTRB-EMP 11,783 12,982 21,300 18,000 16,000 110-4420-422 11-17 RETIREE HEALTH 52,900 0 73,600 73,600 81,000 • 1104420-422 11-20 INS PREM-LTD 10,657 11,666 15,500 15,500 15,500 • 110-4420-02211-21 INSPREM-HEALTH 211,938 253,164 411,400 360,639 415,800 B 110-4420-422 11-24 INS PREM-LIFE 3,298 3,614 4,500 4,500 4,500 • 110-4420-422 11-25 WORKER'S COMPENSATION 32,837 30,847 45,000 45,000 32,900 • 110-4420-422 21-10 OFFICE SUPPLIES 2,820 810 5,000 5,000 6,000 110-4420422 21-80 SMALL TOOLS/EQUIPMENT 2,338 1,747 6,000 6,000 7,000 • 110-4420-422 30-10 PROF-ARCHITECTURAL/ENG 166,133 66,058 100,000 200,000 180,000 C 110-4420422 30-32 PROF-STRONG MOTION INST 9,620 12,503 18,000 18,000 18,000 • 110-4420-422 30-55 PROF-LOT CLEANING SVC 0 0 12,000 12,000 10,000 • 110-4420-422 30-90 PROF-OTHER 385 64,498 37,000 47,000 37,000 110-4420.422 31-15 MILEAGE REIMBURSEMENT 1,644 1,834 4,000 4,000 5,000 • 110-4420-422 31-20 CONE,SEMINARS,WORKSHOPS 17,963 16,034 37,000 37,000 42,000 D 110-4420-422 31-25 LOCAL MEETINGS 914 851 2,000 2,000 3,000 • 110-4420-022 33-30 R/M-OFFICE EQUIPMENT 189 948 2,000 2,000 2,500 110-4420422 36-10 PRINTING/DUPLICATING 19,917 34,830 40,000 40,000 40,000 • 110-4420422 36-20 SUBSCRIPTIONS/PUBLICATION 9,751 5,188 12,000 12,000 12,000 • 110-4420-422 36-30 DUES 3,252 2,654 3,000 3,000 3,700 110-4420422 36-50 TELEPHONE 0 5,319 8,000 8,000 8,000 • 110-4420-422 36-60 POSTAGE&FREIGHT 1,317 1,278 8,000 8,000 9,000 • 110-4420-022 40-40 CAP-OFFICE EQUIPMENT 0 0 2,000 2,000 2,000 110-4420-022 40-45 CAP-MACHINERY&EQUIPMENT 683 0 0 7,710 0 • * BUILDING&SAFETY 1,536,110 1,620,161 2,425,600 2,327,286 2,638,300 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 Class# Title Grade Full-Time Filled Full-Time Part-Time • 10010 DIRECTOR OF BUILDING&SAFETY 855 1 j 1 II • DEPUTY BUILDING OFFICIAL 775 0f 0 I 20012 SUPERVISING PLANS EXAMINER 740 i II 1 0 • 20011 BUILDING INSPECTIONS MANAGER 725 I, 1 1 30001 SENIOR BUILDING INSPECTOR 640 21 2 2 • SENIOR PLANS EXAMINER 680 0 0 I 30004 PLANS EXAMINER 620 1 1 0 • 30008 BUILDING INSPECTOR II or 560 • BUILDING INSPECTOR I 480 Si 5 5 30009 BUILDING PERMIT SPECIALIST II or 560 • BUILDING PERMIT SPECIALIST 420 21 2 2 • 30020 ADMINISTRATIVE SECRETARY 440 I: 1 1 BUILDING AND SAFETY TECHNICIAN 420 01 0 1 • 30026 SENIOR OFFICE ASSISTANT 380 1 1 0 30030 OFFICE ASSISTANT II or 300 • OFFICE ASSISTANT I 230 I I I 1 • 20019 CODE COMPLIANCE MANAGER 710 1 1 1, 30063 SENIOR CODE COMPLIANCE 640 I I 1 • 30012 CODE COMPLIANCE OFFICER B or 560 30014 CODE COMPLIANCE OFFICER I 480 31 3 3 • 30064 CODE COMPLIANCE TECHNICIAN 420 1 I I 1 • TOTAL 1 22 22 22 • Page 2-93 • • • • • C • • ANIMAL CONTROL C • ANIMAL CONTROL Program DEPARTMflF 4130 C • Program Narrative: • The Animal Control program provides for animal control within the City of Palm Desert • by contracting with Riverside County to provide response regarding stray dogs and cats, • pickup,and housing of animals. C • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 0 0 0 0 0 0 00% • SUPPLIES 0 0 0 0 0 0 00% OTHER SERVICES 111,200 85,720 190,000 110,000 240,000 26 32% CAPITAL OUTLAY 0 0 0 0 0 0 00% C TOTALS: 111,200 85,720 190,000 110,000 240,000 2632% • C SIGNIFICANT CHANGES: • A City estimated payment to County for services at new building • • • C • C C • C C C C C C C C C C • Page 2-94 • C C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • ANIMAL CONTROL DEPARTMENT 4230 • F • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4230-442 30-90'PR0FESSI0NAL SERVICES 111,200 85,720 190,000 110,000 240,000 A * ANIMAL CONTROL 111,200 85,720 190,000 110,000 240,000 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-95 • • • • • • NUISANCE ABATEMENT • NUISANCE A$ATEMEN? ?MOM OXPARTM NT 4240 C 0 Program Narrative: C The Nuisance Abatement Program includes abatement of vacant lots and vehicles within the City • of Palm Desert. The City notifies property owners to provide them an opportunity to correct C problems prior to contracting for abatement services. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE C SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 0 0 0 0 0 0 00% 0 OTHER SERVICES 6,850 6,113 0 0 0 000% C CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS: 6,850 6,113 0 0 0 000% C SIGNIFICANT CHANGES: C C A Expenditure moved to Building&Safety Dept 4420 C C C C C C C C C C C C C C C C C Page 2-96 C C • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • NUISANCE ABATEMENT DEPARTMENT 4240 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4240-432 30-55 PROF-LOT CLEANING SERVICE 6,850 6,055 0 0 0 110-4240-432 30-90 PROF-VEHICLE ABATEMENT 0 58 0 0 0 • * NUISANCE ABATEMENT 6,850 6,113 0 0 0 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-97 • • • • • • • • BLDG/SFTY-DEMOLITION-R/M • • EDGMETY-DEMOLITIONailkt Program EWPARTAIENT 4421. • • Program Narrative: • This program provides for various nuisance abatements including the board-up and demolition of • abandoned buildings. • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 0 0 0 0 0 0 00% SUPPLIES 0 0 0 0 0 0 00% • OTHER SERVICES 1,070 0 0 0 0 0 00% • CAPITAL OUTLAY 0 0 0 0 0 0 00% TOTALS: 1,070 0 0 0 0 0 00% • • SIGNIFICANT CHANGES: • A Expenditure has been moved to Dept 4420 • • • • • • • • • • • • • • • • • • • Page 2-98 • 1 1 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • ,BLDG/SEry-DEMOLITION-R/ T DEPARTMENT 4421 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4421-422 30-90 IPROF-OTHER 1,070 0 0 0 0 A ' BLDG/SFTY-DEMOLITION-R/M 1,070 0 0 0 0 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 2-99 • • • • • • • • CODE ENFORCEMENT • • CODE ENFORCEMENT Program DEPARTMENT 4412 • • Program Narrative: • The Code Enforcement a component of the Building and Safety Department is responsible for providing • assistance to the City's department in the enforcement of the City's Municipal Codes.Code Enforcement • staff are trained and prepared to uphold the constitutional property rights of all citizens,and to ensure that • due process is coupled with fairness and consistency while enforcing the City's Municipal Codes. • The Division's goal is to serve and provide the citizens of Palm Desert with enforcement programs that • will maintain and improve the quality of life that is expected. Currently,the Division has several ongoing programs that have been successful from year to year;illegal parking enforcement,animal control, • abatement of unsafe or unsanitary building,business license enforcement,recreation vehicle parking • permits,nuisance abatement and golf cart inspections. • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS 524,343 544,418 0 0 0 0 00% SUPPLIES 4,189 9,400 0 0 0 000% • OTHER SERVICES 35,226 21,258 0 0 0 0 00% • CAPITAL OUTLAY 0 916 0 0 0 0 00% TOTALS: 563,758 575,992 0 0 0 0 00% • • SIGNIFICANT CHANGES. • Department expenditures have been moved to Dept 4420 Building&Safety • • • • • • • • • • • • • Page 2-100 41 • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • CODE ENFORCEMENT DEPARTMENT 4422 ACTUAL ACTUAL ADOPTED PROJECTED REQESTED • Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4422-422 10-01 SALARIES-FULL TIME 316,368 339,986 0 0 0 110-4422-42210-02 SALARIES-OVERTIME 4,902 5,168 0 0 0 • 110-4422-022 11-15 RETIREMENT CONTRIBUTION 45,819 58,897 0 0 0 • 1104422-422 11-16 MEDICARE CONTRB-EMP 5,424 5,742 0 0 0 1104422-422 11-17 RETITEE HEALTH 20,700 0 0 0 0 • 110-4422-022 11-20 INS PREM-LTD 3,968 4,233 0 0 0 1104422422 11-21 INS PREM-HEALTH 112,841 117,172 0 0 0 • 110-4422.422 11-24 INS PREM-LIFE 1,231 1,306 0 0 0 • 110-4422-422 11-25 WORKER'S COMPENSATION 13,090 11,345 0 0 0 110-4422-42221-10 OFFICE SUPPLIES 598 569 0 0 0 • 110-4422-422 21-80 SMALL TOOLS/EQUIPMENT 3,591 516 0 0 0 110-4422-422 30-90 PROF-OTHER 16,112 8,884 0 0 0 • 110-4422-022 31.15 MILEAGE REIMBURSEMENT 782 525 0 0 0 • 110-4422-422 31-20 CONE,SEMINARS,WORKSHOPS 7,777 4,927 0 0 0 110-4422-422 31-25 LOCAL MEETINGS 309 220 0 0 0 • 110-4422422 33-30 R/M-OFFICE EQUIPMENT 297 0 0 0 0 110-4422-42236-10 PRINTING/DUPLICATING 1,738 8,536 0 0 0 • 110-4422-422 36-20 SUBSCRIPTIONS/PUBLICATION 563 360 0 0 0 110-4422-422 36-30 DUES 755 915 0 0 0 • 110-4422-422 36-60 POSTAGE&FREIGHT 6,893 5,775 0 0 0 • 110-4422-022 40-40 CAP-OFFICE EQUIPMENT 0 916 0 0 0 * CODE ENFORCEMENT 563,758 575,992 0 0 0 • • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 • Class# Title Grade Full-Tune !Filled Full-Time Part-Time • 20019 CODE COMPLIANCE MANAGER 710 1 1 0 30063 SENIOR CODE COMPLIANCE 640 11 1 0 • 30012 CODE COMPLIANCE OFFICER II 560 21 2 0� 30014 CODE COMPLIANCE OFFICER I 480 1 I; I 0. • 30064 CODE COMPLIANCE TECHNICIAN 420 11 1 01 • 1 MOVED DEPT.4420 TOTAL 6= 6 01 • • • • • • • • • • • • Page 2-101 • 0 • • • • • PLANNING & COMMUNITY DEVELOPMENT • • PL,ANNfNG a cowman'Dom ,. Prftgrai0 DEPARTMENT 4470 • • Program Narrative: • The Community Development Department is responsible for citywide land-use planning • and regulation including the preparation of General and Specific Plans,administrator of • the Zoning Ordinance,staff support for the City Council,Planning Commission, • Architectural Review Commission,and dissemination of information to the development community and general public. • • • EXPENDITURE ACTUAL ACTUAL ADOPTED PROJECTED REQESTED PERCENTAGE • SUMMARY FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 739,787 774,413 773,673 736,866 785,400 1 52% • SUPPLIES 902 2,984 2,000 2,000 3,000 50,00% • OTHER SERVICES 90,419 183,227 120,000 38,100 83,000 -30 83% CAPITAL OUTLAY 0 0 0 4,000 40,000 100 00% • TOTALS: 831,108 960,624 895,673 780,966 911,400 1 76% • • SIGNIFICANT CHANGES: • A Decrease due to transfer of the Recreation Planning Manager to Development Services Depart 4260 • B See notes B and C at City Manager Department 4130 C Revision of zoning ordmance pursuit to changes in the General Plan has been completed • D Refurbishing of Planning Department and Conference Room • • • • • • • • • • • • • • • Page 2-102 • • • • • • • CITY OF PALM DESERT • BUDGET WORKSHEETS FY 2005-2006 • fl4f Nf & COMMUNITYDEVELOPMEN'T DEPARTMENT 4470 • ACTUAL ACTUAL ADOPTED PROJECTED REQESTED Account Code Account Description FY 02-03 FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 110-4470-412 10-01 SALARIES-FULL TIME 502,479 540,910 521,273 493,453 501,400 A 110-4470-01210-02 SALARIES-OVERTIME 4,967 5,191 5,000 4,000 5,000 • 110-4470-412 10-10 MEETING COMPENSATIONS 4,950 6,050 5,000 6,050 6,000 110-4470-412 11-15 RETIREMENT CONTRIBUTION 73,228 93,353 89,900 103,082 119,500 B • 110-4470-412 11-16 MEDICARE CONTRB-EMP 4,046 4,357 4,800 4,500 3,400 0 1104470412 11-17 RETIREE HEALTH 27,100 0 27,100 27,100 30,000 1104470412 11-20 INS PREM-LTD 6,340 6,731 6,500 6,500 5,900 • 110-4470-412 11-21 INS PREM-HEALTH 97,853 99,327 94,700 92,181 97,600 B 110-4470-412 11-24 INS PREM-LIFE 1,962 2,086 1,900 0 1,900 • 110-4470-412 11-25 WORKER'S COMPENSATION 16,862 16,408 17,500 0 14,700 • 110-4470-412 21-10 OFFICE SUPPLIES 902 2,984 2,000 2,000 3,000 110-4470-412 30-90 PROF-OTHER 75,791 171,700 100,000 2Q000 60,000 C • 110-4470412 31-15 MILEAGE REIMBURSEMENT 644 415 500 600 1,000 • 110447041231-20 CONFERENCE/SEMINARS 5,121 1,210 7,500 5,000 7,500 110-4470-412 31-25 LOCAL MEETINGS 3,567 3,291 3,000 4,000 4,000 • 110-4470412 33-30 RIM-OFFICE EQUIPMENT 0 0 500 0 500 110-4470-412 36-10 PRINTING/DUPLICATING 599 0 3,000 3,000 3,500 • 1104470412 36-20 SUBSCRIPTIONS/PUBLICATION 173 271 500 500 500 110-4470-412 36-30 DUES 545 840 1,000 1,000 1,000 0 110-4470-412 3640 FILING FEES 236 978 1,000 0 1,000 • 1104470412 36-60 POSTAGE&FREIGHT 3,743 4,522 3,000 4,000 4,000 110-4470412 40-40 CAP-OFFICE EQUIPMENT 0 0 0 4,000 4Q000 D • * PLANNING&COMMUNITY DEVELOPMENT 831,108 960,624 895,673 780,966 911,400 • AUTHORIZED PERSONNEL ADOPTED BUDGET ADOPTED • FY 04-05 FY 05-06 Class# Title Grade Full-Time Filled Full-Time Part-Time • 10009 DIRECTOR COMM DEVELOPMENT 865 1 I 1 • 20007 PLANNING MANAGER 820 I I I 20049 RECREATION PLANNING MANAGER 760 11 Io • 20015 ASSOCIATE PLANNER 730 11 1 1 20021 ASSISTANT PLANNER 680 I I 1 1 • 30010 PLANNING TECHNICIAN 560 I i I I • 30020 ADMINISTRATIVE SECRETARY 440 11 1 I, 30026 SENIOR OFFICE ASSISTANT 380 1 1 1 • TOTAL 8I 8 71 • • • • • • • • • • • Page 2-103 • • • C C C C • C C C C C C C C C C C C C C C C C C C C THIS PAGE IS LEFT INTENTIONALLY BLANK. C C C C C C C C C C C C C C C C C C • • • • • • SPECIAL REVENUE FUNDS • Special Revenue Funds are used to account for proceeds of specific revenue • sources other than expendable trusts that are legally restricted to expenditures for • specific purposes. • Traffic Safety Funds-Traffic and court fines are collected in these funds A transfer from this Fund • to the General Fund is made at the end of the fiscal year by council action to be applied toward the • eligible expenditures permitted by law • State Gas Tax Funds-Portions of the tax rate per gallon levied by the State of California on all • gasoline purchases are allocated to cities throughout the state These funds are restncted to expenditures for transit and street-related purposes only • Housing Mitigation Fee- This fund is used to account for fees collected from construction of • commercial and office buildings for low&moderate income mitigation purposes At the end of the • fiscal year, a transfer is made by council action to transfer funds collected dunng the fiscal year to the Redevelopment Fund to be used stnctly for projects and programs that benefit the low and • moderate income households • Community Development Block Grant Fund(CDBGI- This fund is used to account for the receipts • and expenditures of CDBG funds received from the U S Department of Housing and Urban Development(HUD) • • Prop A Fire Tax- This fund is used to account for revenues denved from tax collected within the city for upgrading fire protection and prevention Its use is restncted for obtaining,furnishing, • operating and maintaining fire protection and prevention services(currently under contract with Riverside County Fire Department)equipment or apparatus • • Air Quality Management Fund-This fund accounts for receipts from South Coast Air Quality Management Distnct,one-third of which is disbursed to the Coachella Valley Association of • Governments The remaining two-thirds are spent for programs that promote the goal of attaining • Federal and State air quality standards • City-Wide Business License Fund- This fund accounts for receipts received from College of the Desert Alumni Association Fair collected from all street fair vendors at$2 00 per day for each • space Fifty percent of the proceeds are spent for city-wide business promotion and the other fifty • percent is transferred to the General Fund for partial business licensing costs recovery • Art in Public Places Program Fund-This fund accounts for fees collected from residential, • commercial and public facilities development except for street and drainage projects Its use is restricted for the acquisition, installation, improvement and maintenance of artwork to be displayed • in the city,the administration of the program and community public art education programs • Golf Course Capital Improvement Fund-This fund accounts for fees collected from our Golf Course • Timeshare project The funds are used for golf course capital improvements,equipment and pre- opening costs • • • • Page 3-1 • • • • C • • SPECIAL REVENUE FUNDS...continuation... • • The proceeds of the following special revenue funds are used to fund capital C improvement projects that qualify for the restricted use of these funds. The C list of projects are reflected in the Capital Improvement Program section of this document C • Measure A Funds- In 1988, Riverside County voters approved a half cent sales tax, known as Measure A, to fund a vanety of highway improvement, local street and road maintenance, C commuter assistance and specialized transit projects This fund is used to collect this tax and 0 pursuant to the provision of Measure A(Ordinance No 88-1 of the County of Riverside)it is restncted for local street and road expenditures only C New Construction Tax-This fund is used to account for tax collected upon application to the city for C a building permit from every person/entity for the construction of any new building or addition or • trailer space in the city according to a fee schedule Its use is restricted for the acquisition and development of public facilities such as parks, playgrounds and public structures Planned Drainage Fund- This fund is used to account for off-site drainage fees based on an established fee schedule collected prior to approval of the final map in the case of land being • subdivided or pnor to the issuance of a building permit in the case of construction or improvement of subdivided land l•, Park&Recreation Facilities Fund-This fund is used to account for fees collected for residential C and sub-division developments collected either at the time grading permits are paid or pnor to the • approval of the final map Its use is restncted for expenditures related to park development, maintenance and equipment C Traffic Signals Fund-This fund is used to account for fees collected for residential, commercial and industnal developments collected either at the time grading permits are paid or pnor to the approval C of the final map Its use is restncted for expenditures related to the acquisition and maintenance of C traffic signals C Public Safety Police Grant Fund-This fund is used to account for state and federal grants given to C the City for public safety purposes. Its use is restncted for expenditures related to public safety capital equipment and personnel C Waste-Recvclina Fund-This fund is used to account for waste recycling fees collected by waste C management Its use is restncted for expenditures for education and other expenditures related to C recycling • Library Fund-This fund is used to track expenditures related to the City's public library which is C operated by the Riverside County Library system C Retiree Health Fund-This fund is used to account for funds contnbuted toward future and current retiree health expenses Vehicle&Equipment Replacement -This fund is used as an internal service fund to accumulative C funds to replace city vehicles and equipment C C C C, Page 3-2 • C C C • • I M O 10 0 0 M SNN O 0 C., r...rr NO o CO a• spun]anuanaa IewadS 1tl101~O o v N elLO v N — U) 0 M M M ` M • O o O O O O O • slue4P)eW owed IR 0 vi o in d is- elcoN N N N • o 0 0 0 coI 001 COam • saldwoa wow°xainved'm a o N N COQ) 6N N in IP Ita) N a A.O N W • 0 0 0 Cr CI 0 0 • O O 0 O 0 0 O pang)uawaoeldea luawm db3 I ui ui o M h m p N N O r Al M LL .- r 0 N L- co • • M M • Ccn 000 el Oo N o re n N 0 N 0 co • esud)alu3-MOIIM ltasa0 o- 0) o N C) N O is. co a0 b a) in (0 (0 0/ W 03 • 0 0 0 0 0 0 • 0 0000 4Aeaa aa)9ea o in in o N LC) N LL N N in co N O • A 0 • 51503 uoiepsIww Nei i W o 0 0 0 0 0 Ptl 9l o O O to O O N • 5- Al N r el Ai 1- 1 • 0 I I ) 0 0 I 0 0 0 0 0 • 0 0 o uogengeuThs-d10 0 ri N ui = No LL 0 0 LL • W O• O 0 0 0 0 0 0 O 0 0 0 0 0 O 0 0 0 M Z N el 0) (0 CO 0 0 CON • W (ddltl)saoeld ollOod ul Ltl') M — N N O O N N M PIul• W 0 N Y') N (0 N N O 01 d' l- 1p a • J J V• U 0 0 • Ill h wiled-dIOe4 0 co • N U. 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O 0 O O 0 0 O O • 0 0 CI 0 0 0 0 f0 O O (0 O O to Q 6unaUaa luewa6euev elseM o 'yO o 6 o o o in o u, C'1 0 N N to CD N CO C a a 0 0 . 0 0 00 0 to co Muni leu6lg'WWI N o" a 4 0 N a N C 0in Oin 0 O O O C pond uonealoaa 5 Mind o o o m m o 0 LL N N 01 N n 0 0 • 0 C n 0 0 O puns sampan]N n m (0 it N C vr n o 0 xes uononnsuoo maN N0 0 0 6 /` 1 U. N N CO N 0) 0 0 0 0 0 0 C = o 0 0 oroVn tD e cri CD N pond xeland tl dold N 0aa)° a a 0 e w u. o CO CO N O DO • Z N C, Ce O O ( O O O m w W W 0 0 O 0 C N N N N N LL' > sluwO eanod kuneS nod'4 n n n n m J Li.° 0_ • as U H 0 C a0 0 0 0 0 co 0 o 0 O co o (OBOo)StuwO vow MCI wwOO No 0 0 or o O C co nn VS ty) co a a a a 0 0 ' o o ' • a O O O O N N In N sad uope6mW BwsneN 0 N of N N C CO 01 CO t) lc C. 0 0 O 0 O ('+ o O O N o m • (uonayodsuerll V anseaW N (0 CO m m m N C ILL 0- n c)el N. Id N N CI 0 0 0 0 • COI Sep o 0 0 0 0 N 0) ) In • CO 0 CO OI U. W CO W m O O ( O O 1 C p 0 0 0 0 HaleS NAIL 0 0 0 0 0 • LL N N N N w w C w o LL 'C CO m m m - c� E Cr 0 ° m c » m y 0 5 ' U c U Ti.) ° ct E o U u c K x c C E M- m a L° e c w 10 m a d `w E °l °l > C C a LL 3 � 5 as as a m C °� -o 'cC 0 a 0. t '9 N C w m w aO c C K Fi C ~ • • • • • • • SPECIAL ASSESSMENT FUNDS • Special Assessment Funds are used to account for proceeds of assessments • collected from property owners within the respective assessment districts • established that are legally restricted to expenditures for the specific purposes of • the district formation • El Paseo Assessment District - This fund is used to collect assessments on all business establishments located within the boundanes set for the El Paseo parking and business • improvement area based on a fee schedule established for the venous types of businesses • Collections are made in the same manner and at the same time as the city business license fees Proceeds from all charges are used for the promotion of business activities in the area • • Various Landscaping and Lighting District Funds-These funds are used to account for expenditures and receipts of property taxes and service fees levied to the property owners in the • various landscaping and lighting districts which were formed to provide landscaping and street lighting maintenance Individual landscaping and lighting funds are set up for each distnct Starting • In the current fiscal year budget 2003-2004 the service levels for each of the distncts was reduced down based on the funding level agreed to(voted)by the property owners Each level of service is • described in the expenditure sheets • Zone 1 -President's Plaza I-Business Improvement District-Established beginning in 1998/99 • after proposition 218 to provide improvements and services within the boundanes of the distnct • The services include regular maintenance, repair, removal or replacement of all or any part of the improvements including removal of tnmmings, rubbish,debns and other solid waste,the cleaning • • Zone 2-Canyon Cove-These parcels receive benefit from the improvements and the maintenance of street lighting encompassing all streets within the Zone and the landscaped area • north of Haystack Road • Zone 3-Vineyards-These parcels receive benefit from the improvements and maintenance of • street lighting within the Zone and maintenance of the landscaped area along the West side of Portola Aveune • • Zone 4-Parkview Estates -These parcels receive benefit from the improvements and maintenance of street lighting • Zone 5-Cook&Country Club Area-These parcels receive benefit from the Tract street lighting, • Parkway landscaping and entrance landscaping improvements This includes Desert Mirage, • Sandcastles, Pnmrose 2 • Zone 6-Hovley Lane West-These parcels he generally East of Monterey Avenue and West of Portola Avenue and includes parcels and tracts along Hovley Lane West These parcels receive • benefit from the improvements and maintenance of street lighting, parkway landscaping and some • parcels with dry wells This includes Monterey Meadows,The Glen, Hovley Estates, Sonata I, Sonata II, Hovley Collection, La Paloma, La Paloma II, La Paloma III,Sandpiper Court, Sandpiper • West, Hovley West, Diamondback, Palm Court • Zone 7-Waring Court -These parcels receive benefit from the Improvements and maintenance • of landscaped parkways along Fred Wanng Drive adjacent to the tract • • • Page 4-1 • • • • • • Zone 8-Palm Gate-These parcels receive benefit from the improvements and maintenance of • local street lighting and the landscaped parkways fronting the tract • Zone 9-The Grove-These parcels receive benefit from the improvements and maintenance of • street lighting, landscaping and palm tree trimming within the public right-of ways • Zone 11 -Portola Place-These parcels receive benefit from the improvements and maintenance • of the landscaped parkways extending along Portola Avenue adjacent to the tract • Zone 13-Palm Desert Country Club(fomerly GSA 26)-These parcels receive benefit from the • improvements and maintenance of entryway landscaping and street lighting This would include • landscaping along Fred Wanng Drive and along Hovley Lane East from Oasis to Washington • Zone 14- K&B at Palm Desert-All properties within the Zone benefit from street lighting, • landscaping of the retention basin,and dry well maintenance • Zone 15-Canyon Crest-These parcels benefit from Tract street lighting and Parkway • landscaping improvements • Zone 16-College View Estates-These parcels benefit from Tract street lighting and Parkway • landscaping improvements • Zone 17-Palm Court-These parcels benefit from Tract street lighting and Parkway landscaping improvements President's Plaza III Business Improvement District-The distnct is located south of Highway • 111 and north of El Paseo, east of Highway 74 The services include regular maintenance, repair, • removal or replacement of all or any part of the improvements including 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The bonds are issued to finance the acquisition of • certain roadway improvements and water and sewer facilities associated with the Canyons at Bighorn development The bonds are not general obligations of the City payable from the • assessments collected from the owners of properties located within the distnct • $4.423.000 City of Palm Desert 1915 Act Improvement Bonds Assessment District No.00-1 • (Silver Spur public Improvements. The bonds are issued to finance the acquisition of certain • utilities undergrounding improvements and refunding bonds for 94-2 and 94-3 • • • . Page 5-1 C C C C C C C C C C C C C C • C C C C C C C C C THIS PAGE IS LEFT INTENTIONALLY BLANK. C C C • C C • C C • C • • C • • I I • • O V O , O ID N 0) N N r 01 N r a � O Or• ONb(O CO N N N CO CD N N Cl Co a) A co • O) N y N N A N O V N < N 0) 6 N101 m ONi 1- n N CO pW) O CO et O N in cia IC 0- N N N N V N IV. • N • O M M I I I I M I ' I M N N r O A. 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L ". a' ` F 4 Q S u M u ° .u. '' a C u U c • G ; c _ Z 0) m ry 74 T— u. y C v m V • F c o i eaa F .11 m a k e . — 0 m K a W • • • • • • • • • • • • • • • • • • • • • • • • • THIS PAGE IS LEFT INTENTIONALLY BLANK. • • • • • • • • • • • • • • • • a • • • • • • • PROPOSED CAPITAL IMPROVEMENT PROGRAMS and • EXISTING PROGRAMS • The Capital Improvement Program is a listing of proposed and existing projects • for the acquisition and construction of general government resources and • intergovernmental grants and reimbursements. These programs are outlined in • the proposed five-year capital budget and the existing capital projects. The final • approval of each project by Council/Board is based on recommendations by staff after the project has been through a thorough review and approval process by the • appropriate committees and/or commission to ensure that concerns of all parties, • including the public, affected by the project have been addressed. This process includes a checklist submitted with the staff report to Council/Board of the • required review, approval and status of the project. • • This section includes • * Listing of the First to the Fifth Year/Fiscal Year 2005-2006 to 2010-2011 of the Proposed Five-Year Capital Improvement Program • • * Listing of Existing Projects in Fiscal Year 2004-05 and Continuing • Appropnations to Fiscal Year 2005-06 • Continuing appropnations are amounts which have been • appropriated in Fiscal Year 2004-05 and are not expected to be • expended by June 30, 2005 This applies primarily for capital improvement program budgets and specific programs that overlap • fiscal years When authorized, continuing appropnation totals are • added to the new fiscal year budget totals in order to track all approved spending • The exact amount of appropnations for carryovers for each program • will be determined at the end of the fiscal year during the preparation of the financial statements Totals will include appropnations for • 1) purchase orders and contracts encumbered totals and • 2) unencumbered balances as of June 30, 2005. • • • • • • • Page 6-1 • • • • • • • • • • • • • • • • • • • • • • • • • • • • THIS PAGE IS LEFT INTENTIONALLY BLANK. • • • • • • • • • • I • I I II • Page 6-2 • • • • • -- • % �. CITY OF PALM DESERT i4 ;�' \''L CAPITAL IMPROVEMENT PROGRAM • i . STREET, TRAFFIC SIGNAL AND DRAINAGE PROJECTS i yy �.•ri • N".):oG------ 5-YEAR SCHEDULE • 2005-2010 -- - • ,. AwREREY AVENUE INTERrnwGE - AIR„/TV � ✓+ryiRE)F+EArExva I r' Lamm) v+seTmorn xmxi.1 =• IR„/T 1: mnm • 7 VENUEATUP • *a, N�'fEFF1'Avb1UE MDAV&WE JS _T a owr cd>mu. m-.-r �.. • .a.a APEMOE° mum • • ..rvaMAn uuenu Ebxera.lArEw,E �� a.ibi>b9 awacaY,vu no � • WINE iury OR m A.UAAL:ram DR rE • MEP CLUB VE AND uu vm SLEW _ ,-_ ___ . FVi few SrQ ao N��.w a,rm• • SAN PABLO ALENUE t I'' ...ant coon L 1 • WINO 5 ET MOAB! m%.Yp ` B'4d� • r b w fA r MfrlT]IEI mum • t -J LL----_.-I. - 7....0 WAgg IQ AO TPiosia$*a 1 • sah EWEN f 3.m 1 --- _ • - • ., SAN PABLO AVENUE • .NI bmxEINENUr Nw - .re nogr,,:�ou-veNUE, :ecE F, ,%.al6NUw • . no mn=E+masr a • - FR�IY RING6AfOj! VE • �'�'� E ros • • CITYWIDE PROJECTS LEGEND • 5 S R[E�E_'S 4A n„h `RAID = - _ t",._ _- k)X FYflL w. FISCAL YEAR COLOR INDEX • o'VOW WNW WNW FY.2005=2006_ -, a_uancrU e r • r FY 2006-2007 • ..ms�. • FY 2008-2009 • FY 2009.2010 • • • • • C C CITY OF PALM DESERT C PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM SUMMARY C FUNDING Budget Multi-Year PROPOSED PROJECT LIST BY FUND SOURCES Year Funding Budgeted Funded MEASURE A FUND 'Ponola Interchange @ 1-10 ROW Design Measure A Fund 213 1 1 769 000 /" Carryover of Budget 763 832 2 532 832 Yes 'Cook Street from Fred Wanng to Frank Sinatra Measure A Fund 213 1 1 000 000 Note 1 C 'Fred Wanng @ Monterey Ave NB Right-Turn Pocket Measure A Fund 213 1 500 000 Yes 'Monterey Ave/Freeway Loop Measure A Fund 213 1 2 000 000 Carryover of Budget 396 172 2 396 172 Yes 'Hwy 111 @ Desert Crossing/Toy"R"Us Measure A Fund 213 1 500 000 • Carryover of Budget 275 439 775 439 Yes 'Ponola Ave @ Whrtewater Bndge(Design) Measure A Fund 213 Carryover of Budget Yes 'Ponola Street/Dinah Shore Expansion Measure A Fund 213 Carryover of Budget 250 000 Yes • 'Monterey Median Imp(Bayley&Country Club)+B23 Measure A Fund 213 Carryover of Budget 60230 Yes 'Monterey Ave&Avenue 35 Measure A Fund 213 Carryover of Budget 505 000 Yes C 'Dinah Shore Imp(Miriam to Key Largo Ave) Measure A Fund 213 Carryover of Budget 315 000 Yes 'Cook Street from Fred Wanng to Frank Sinatra Measure A Fund 213 2 8 000000 Note 1 C 'San Pablo Avenue-COD Driveway to Magnesia Falls Measure A Fund 213 2 405 000 Yes C 'San Pablo NB @ Fred Wanng-Right-turn pocket Measure A Fund 213 2 100 000 Yes 'Fred Wanng WB @ Hwy 111 Right-Turn Pocket Measure A Fund 213 3 200 000 Yes C 'San Pablo NB @ Fred Wanng-Right-turn pocket Measure A Fund 213 3 405 000 Yes C 'Monterey Avenue Widening Measure A Fund 213 3 500 000 Yes 'Ponola Interchange @ I-10 ROW Design Measure A Fund 213 4 3 220 000 Yes C Total Fund 5 21.164 673 C CONSTRUCTION TAX FUND C 'Corporation Yard Improvements Construction Tax Fund 231 Carryover of Budget 2 658 217 Yes 'Civic Center Park Storage Construction Tax Fund 231 Carryover of Budget 100 000 Yes 'Fire Station Improvements(Town Center/Ponola Stations) Construction Tax Fund 231 Carryover of Budget 84 000 Yes C 'Fire Station Expansion(Mesa View Station No 67) Construction Tax Fund 231 Carryover of Budget 1 534 294 Yes Total Fund 5 4 376 511 C DRAINAGE FUND C Tortola Ave/Dinah Shore Extension Drainage Fund 232 Carryover of Budget 309 821 Yes C 'Ponola Strom Drain-Cook and Country Club Drainage Fund 232 Carryover of Budget 3 391 168 Yes C Total Fund $ 3 700 989 emmiem PARK&RECREATION FUND C 'Legends Field Colums Park Fund 233 1 7 500 Yes (- 'Trail Sgnage Park Fund233 1 50000 Yes /' 'City Path Improvements Pad Fund 233 1 150 000 Yes C 'Civic Center Amphitheater Park Fund 233 Carryover of Budget 2 274 909 Yes Total Fund $ 2482,409 C C C C C C C C C C C Page 6-4 C C F C • • • CITY OF PALM DESERT • PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM SUMMARY • FUNDING Budget Muhl-Year • fROPOSFD PROJECT LIST BY FUND SOURCES Year Funding Budgeted Funded TRAFFIC SIGNAL FUND • 'Dinah Shore 8 Portola Avenue Traffic Signal Fund 234 Carryover of Budget 215,030 Yes • 'Portola&Gerald Ford Traffic Signal Fund 234 Carryover ofBudget 208,188 Yes Tortola Ave&Frank Sinatra Drive Traffic Signal Fund 234 Carryover of Budget 208,500 Yes • 'Country Club Drive®Vla Scene Traffic Signal Fund 234 2 215,000 Yes • 'Frank Sinatra Drive&Gerald Ford Drive Traffic Signal Fund 234 2 215,000 Yes Fund Total $ 1,061,966 • • RECYCLING FUND • 'Recycling Program Recycling Fund 236 1 100,000 Yes • 'Household Hazardous Waste Recycling Fund 236 1 100,000 Yes 'Recycling program Recycling Fund 236 Carryover of Budget 73,075 Yes • Fund Total $ 273,075 • CAPITAL PROJECT RESERVE FUND • 'Portola Ave @ Whhewater Bridge Year 2010 Fund 400 1 4,000,000 Carryover ofBudget 68,092 4,066,092 Note 1 • 'Major street landscaping Year 2010 Fund 400 1 1,450,000 Yes 'Major street sidewalk program Year 2010 Fund 400 1 770,000 Yes • 'Fred Waring Drive Widening-California to Washington Street Year 2010 Fund 400 1 2,010000 • Carryover at Budget 5082,298 7092,296 Yes • 'Calle De Los Campesinos Year 2010 Fund 400 1 125,000 Yes 'City Hall Facilities Year 2010 Fund 400 1 325,000 Yes • 'Bus Shatters Year 2010 Fund 400 1 100000 Yes 'Community Gardens Year 2010 Fund 400 1 125,000 Yes 'Energy Program Year 2010 Fund 400 1 225000 Yes • 'Council Chamber Sound System Year 2010 Fund 400 1 25000 Yes •Facade Program Year 2010 Fund 400 1 500,000 Yes • 'Washington Street Medians Study Year 2010 Fund 400 Carryover of Budget 40,000 Yes 'Shadow Mountain Drive/Hwy 74 Traffic Signal Year 2010 Fund 400 Carryover of Budget 225 000 Yes • 'Bus Stop Relocation Year 2010 Fund 400 CarryovwdBudget 40300 Yes 'Redesign&Renovate LL&D Year 2010 Fund 400 Carryover of Budget 333,888 Yes • 'Fugitive Dust Control Measures Year 2010 Fund 400 Carryover of Budget 338,370 Yes 'Monterey Ave-HOviey W to Country Club Dr Year 2010 Fund 400 Carryover of Budget 45 000 Yes • 'Fred Waring at San Pas0uel Year 2010 Fund 400 Carryover ofButlget 92,155 Yes 'Sewer Laterals Installations Year 2010 Fund 400 Carryover of Budget 23,723 Yes • 'Civic Center Well Site Year 2010 Fund 400 Carryover of Budget 944,026 Yes Visitor Center Equipment/Furniture Year 2010 Fund 400 Carryover of Budget 259,078 Yes • Tortola Ave @ Whitewater Bndge Year 2010 Fund 400 2 4 000 000 Yes 'Mager street sidewalk Year 2010 Furl 400 2 250000 Yes • 'Major street landscaping Year 2010 Fund 400 2 250,000 Yes 'Facade Program Year 2010 Fund 400 2 500,000 Yes • 'Mager street sidewalk program Year 2010 Fund 400 3 250000 Yes • 'Major street landscaping• Year 2010 Fund 400 3 250,000 Yes Facade Program Year 2010 Fund 400 3 500 000 Yes • 'Major street sidewalk program Year 2010 Fund 400 4 250 000 Yes • 'Major street landscaping Year 2010 Fund 400 4 250000 Yes 'Facade ProgramYear 2010 Fund 400 4 500000 Yes • 'Major street sidewalk program Year 2010 Fund 400 5 250,000 Yes • '•Major sheet landscaping Year 2010 Fund 400 5 250,000 Yes Facada Program Year 2010 Fund 400 5 500,000 Yes • Total Fund $ 25,144,904 • DRAINAGE FUND • 'Nuisance water inlet/rhyme!'program Drainage Fund 420 1 300,000 Yes • 'Monterey Avenue-Fred Waring to Whhewater Channel Drainage Fund 420 3 2,137,052 Yes . Total Fund $ 2,437,052 . Page 6-5 C C CITY OF PALM DESERT C PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM SUMMARY FUNDING Budget Multl-Yen C PROPOSED PROJECT LIST SY FUND SOURCES Year Funding Budgeted Funded C CP- PARK 8 RECREATION FUND 'CC Bonce BawCrts/Pmnic Park Fund 430 Carryover of Budget 77000 Yes 'CC Handball Courts Park Fund 430 Carryover of Budget 51,000 Yes 'Hiking Trail Park Fund 430 Carryover of Budget 248,038 Yes 'Teen Center Park Fund 430 Carryover of Budget 895,000 Yes C 'CC Resirooms Park Fund 430 Carryover of Budget 125 000 Yes 'Amphitheater Park Fund 430 Carryover of Budget 84,574 Yes C 'Legends Field Colums Park Fund 430 2 7500 Yes 'City Park Improvements Park Fund 430 2 50000 Yes 'Legends Field Colums Park Fund 430 3 7,500 Yes C\ 'City Park Improvements Park Fund 430 3 50,000 Yes • 'Legends Field Colums Park Fund 430 4 7,500 Yes 'City Park improvements Park Fund 430 4 50,000 Yes 'Legends Field Colums Park Fund 430 5 7500 Yes • 'City Park Improvements Park Fund 430 5 50000 Yes Total Fund $ 1,688,612 ` C ART IN PUBLIC PLACES FUND 'Fat Happy AIPP Fund 438 1 32,000 Yes C 'Freedom Park AIPP Fund 438 1 120,000 Yes 'AIPP Projects AIPP Fund 438 Carryover of Budget 343000 Yes Total Fund $ 495,000 CP-SIGNALIZATION FUND C Traffic Signal Coordination Carryover of Budget 188,152 Yes Total Fund $ 188,152 C TRUST FUND 'Flomme/Adams Park Trust Fund 880 Carryover of Budget 324,553 Yes C Total Fund 8 324,553 CAPITAL-RDA PROJECT AREA 01 FUND C Tortola Ave 8 Whtewater Bridge RDA PSI Fund 850 1 4,000,000 Yes C'Neighborhood Undegrounding RDA Pal Fund 850 1 2,000,000 Yes 'Living Desert Parking Lot RDA Pal Fund 850 1 250 000 Yes C 'El Paseo Courtesy Carts RDA PSI Fund 850 1 125000 Yes 'San Marino Parking Lot Improvements RDA PSI Fund 850 Carryover of Budget 8000 Yes 'Enbada El Paseo-12 Acre RDA PSI Fund 850 Carryover of Budget 2,071,282 Yes 'Fred Waring Street Improvement RDA Pal Fund 850 Carryover of Budget 782993 Yes 'Palms to Pines East Glasser RDA RPM Fund 850 Carryover of Budget 1,425000 Yes 'Palms to Pines-Central RDA P.at1 Fund 850 Carryover of Budget 800,000 Yes 'Perimeter Landscaping RDA PSI Fund 850 Carryover of Budget 89,384 YesC 'Catalina Reg Facility RDA PSI Fund 850 Carryover of Budget 100 000 Yes 'COD Pool RDA PSI Fund 850 Carryover of Budget 481 062 Yes C 'Neighborhood Undergrounding RDA PM Fund 850 2 2,003000 Yes C 'LMng Desert Parking Lot RDA PSI Fund 850 2 250 000 Yes 'El Paseo Courtesy Carts RDA PSI Fund 850 2 125,000 Yes 'Neighborhood Undergrounding RDA Plat Fund 850 3 2,000,000 Yes `� 'Living Desert Parking Lot RDA PSI Fund 850 3 250000 Yes 'El Paseo Courtesy Carts RDA PSI Fund 850 3 125000 Yes C 'Neighborhood Undergrounding RDA POI Fund 850 4 2 000 000 Yes 'El Paseo Courtesy Carts RDA Plat Fund 850 4 125000 Yes 'El Paseo Courtesy Carts RDA PSI Fund 850 5 125,000 Yes C Total Fund $ te,1t2,701 C C C Page 6-6 C • • • CITY OF PALM DESERT• PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM SUMMARY • FUNDING Budget Multi-Year • PROPOSED PROJECT LIST BY FUND SOURCES Year Funding Budgeted Funded • CAPITAL-RDA PROJECT AREA 52 FUND • 'Desert Willow Pad Stabilization RDA PJ82 Fund 851 1 75000 Canyover of Budget 25 000 100 000 Yes • 'DW Parking-For Condition of Appmval/Lakes RDA PER Fund 851 Canyover of Budget 888,486 Yes 'Perimeter Landscaping RDA PJ#2 Fund 851 Carryover of Budget 241 845 Yes • 'CVWD Well Site Development-Desert Willow RDA PSG Fund 851 Carryover of Budget 1,324,750 Yes • 'Desert Willow Pad Stabilization RDA PJd2 Fund 851 2 75000 Yes Yes • 'New Fire Station RDA PJ42 Fund 851 3 6000000 Yes 'Desert Willow Pad Stabilization PJd2 Fund 851 3 80 000 Yes • 'Desert Willow Pad Stabilization RDA PJg2 Fund 851 4 80 000 Yes • 'Desert Willow Pad Stabilization RDA PJg2 Fund 851 5 80,000 Yes • Total Fund S mamas • CAPITAL-RDA PROJECT AREA 03 FUND • 'Perimeter Landscaping RDA PJ23 Fund 853 Carryover of Budget 12,429 Yes 'Corp Yard ROA PJ47 Fund 853 Carryover of Budget 75,000 Yes • Total Fund $ 87,429 • CAPITAL-RDA PROJECT AREA#4 FUND • 'Undergrounding Neighborhood RDA PJS4 Fund 854 Carryover of Budget 2500,000 Yes • 'Fred Wanng Street Improvement RDA PAS Fund 854 Carryover of Budget 2,000,000 Yes 'Warner Trail Sfortn Drains RDA PJgd Fund 654 Carryover of Budget 250,000 Yes • 'Regional Park RDA RPM Fund 854 Carryover of Budget 8021,228 Yes • Total Fund $ 12,771,228 • HOUSING FUND 'Home lmpr Prg Comp 1 to 6 Housing Fund 870 1 300 000 Yes • •Acq/RehedResale-HIP Housing Fund 870 1 500 000 Yes • 'Desert Rose Project Housing Fund 870 1 250000 Yes 'Property Acquisition Housing Fund 870 1 1000,000 Yes 'Multi-Family Improvement Housing Fund 870 1 100000 Yes • 'Rental Assistance Housing Fund 870 1 110,000 Yes '20 Acre Development Housing Fund 870 1 9,000,000 • Carryover of Budget 3 388 000 12388,000 Yes • '20 Acre Site Development Housing Fund 870 1 top 000 Yes 'Mortgage Assistance Housing Fund 870 I 50,000 Yes • 'Home Buyer Assistance Housing Fund 870 1 300000 Yes 'New Acquisition Rehabilitation Housing Fund 870 1 1,500 000 Yes • 'New AcquLUtion Rehabilitation Housing Fund 870 1 2,500 000 Yes 'Laguna Palms Rehabilitation Housing Fund 870 1 2,000,000 Yes 'Self Help Housing Housing Fund 870 1 100000 Yes • 'Palm Village Apartments Housing Fund 870 Carryover of Budget 6,579,727 Yes 'Country Club Estates Housing Fund 870 Carryover of Budget 3,070,000 Yes • Property Acquisition Housing Fund 870 Carryover of Budget 11,312,589 Yes • 'Home Impr Prg Comp 1 to 6 Housing Funs 870 2 300,000 Yes 'Acq/Rehab/Resale-HIP Housing Fund 870 2 275,000 Yes • 'Desert Rose Project Housing Fund 870 2 50,000 Yes 'Rental AssistanceHousing Fund 870 2 1135 000 Yes • '20 Acre Development Housing Fund 870 2 10 000,000 Yes 'Mortgage Assistance Housing Fund 870 2 101,000 Yes • 'Home Buyer Assistance Housing Fund 870 2 325,000 Yes 'Self Help Housing Housing Fund 870 2 800,000 Yes • 'Multi-Family Acquisition/Rehab(Country Club Estates) Housing Fund 870 2 250 000 Yes • • • . Page 6-7 C C CITY OF PALM DESERT C PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM SUMMARY FUNDING Budget Mul&Year C PROPOSED PROJECT LIST BY FUND SOURCES Year Funding Budgeted Funded HOUSING FUND(Continues) 'Laguna Palms Rehabilitation Housing Fund 870 2 250 000 Yes C 'New Construction Subsidies Housing Fund 870 2 24,000 Yes - 'Home Impr Pig Comp 1 to 6 Housing Fund 870 3 300 000 Yes 'AcglRehablResale-HIP Housing Fund 870 3 275,000 Yes C 'Desert Rose Project Housing Fund 870 3 95000 Yes 'Property Acquisition Housing Fund 870 3 3,000,000 Yes C 'Multi-Family Improvement Housing Find 870 3 25000 Yes 'Rental Acs,stanCe Housing Fund 870 3 220,000 Yes '20 Acre Development Housing Fund 870 3 8,000,000 Yes '20 Acre Site Development Housing Fund 870 3 800,000 Yes 'Mortgage Assistance Housing Fund 870 3 103 020 Yes 'Home Buyer Assistance Housing Fund 870 3 300 000 ` elf Help Housing Housing Fund 870 3 500 000 Yes 'New Construction Subsidies Housing Fund 870 3 32,000 Yes Yes 'Home Impr Prg Comp 1 to 6 Housing Fund 870 4 300000 Yes C 'AcglRehabiResaled6P Housing Fund 870 4 280 500 Yes 'Desert Rose Project Housing Fund 870 4 110000 Yes 'Property Acquisition Housing Fund 870 4 2,000,000 Yes 'Multi-Family Improvement Housing Fund 870 4 200,000 Yes 'Rental Assistance Housing Fund 870 4 275 000 Yes C '20 Acre Site Development Housing Fund 870 4 700,000 Yes 'Mortgage Assistance Housing Fund 870 4 155,080 Yes C 'Home Buyer Assistance Housing Fund 870 4 300,000 Yes 'New Construction Subsidies Housing Fund 870 4 40,000 Yes C 'Home'mar Prg Comp 1 to 6 Housing Fund 870 5 300 000 Yes 'Acq/RehablResale-HIP Housing Fund 870 5 288 110 Yes 'Desert Rose Project Housing Fund 870 5 125,000 Yes 'Property Acquisition Housing Fund 870 5 1 000 000 Yes 'Multi-Family Improvement Housing Fund 870 5 25,000 Yes 'Rental Assistance Housing Fund 870 5 330,000 Yes '20 Acre Site Development Housing Fund 870 5 800,000 Yes 'Mortgage Assistance Housing Fund 870 5 50,000 Yes 'Home Buyer Assistance Housing Fund 870 5 300,000 Yes 'PDHA Properly Subsidies Housing Fund 870 5 1,894,720 Yes 'New Construction Subsidies Housing Fund 870 5 48,000 Yes Total Fund S 75,687,726 PALM DESERT HOUSING AUTHORITY FUND C 'One Quail Place Carports/5ignage Housing Authority Fund 871 1 500,000 Yes C Total Fund $ same TOTAL FIVE YEAR PROPOSED BUDGET ,145,061 178 C mEmiggNote 1 Project would be UNFUNDED if RDA and CVAG don't participate in funding the project C C C C C C C C C C C C Page 6-8 C C • • • • • CITY OF PALM DESERT • CAPITAL IMPROVEMENT PROGRAM • LANDSCAPING, STREET, TRAFFIC SIGNAL AND DRAINAGE PROJECTS • EXISTING PROJECTS FROM FISCAL YEAR 04-05 • CONTINUED TO FISCAL YEAR 05-06 • - MM 04 smut AM N f • awnSalAwr m. 1PDRTDIA/DINA SHORE EXTENSION MONTEREY AVENUE INTERG1ANGE MMIO6Y�MYX m ruRIDOA MIMIC iEMIL{Y WObwa AT Fm nerve �a��® 'gym- OLD • I -, ` MOA MIWMPOR/OLA INIERCHANCE :. PO R AT 1-10 none m MAlrm011r m. rrra • DINAN SHORE DRIVE(WESTBOUND) m ` imam saw ma' -ea IOOW WAY TO TO LOGO AVOW .. GERALD FORD DRIVE SIGNAL • GDMGMW/ DO V AND IOf7 A AIOAK ®AMWov ` • MONTEREY AVENUE AND AVENUE SS N. mw`AratiaA 'mom Ow PORTOLA AVENUE SIGNAL I0R1CIA AGM(AT IRMW IIWM T• ®ArWmA Ma O. Wa r � Mo.wArmo AMO)A.sw mammy AVENUE MEDIAN PORTOLA AVENUE. COUNTRY CLUB • IOW LAM CST TO mum NM OINK I i A -car DRIVE! COOK STREET e, _ • A' - u w <� arr ran/RAYOIM MO ALMA ., MI �"'°'°" eoRPDRAnoN YARD EXPANSION=NOT j "'.•` ADDInON TO DOSTING YARD • AM , f -nrr mWm Oro IiO..PM J -PORIOLA AVENUE BRIDGE �y� -- Mi-N� MYO®OrC • Wmw.Yl1OO Aem.N -�i @remFRED MAN MAKING DRIVE \ 1111 .-^�� W - � . L :: oalw ArcmWo AMm. uw� • ®A�rOama POW A.MFM 44 �E7rPit •_,. WARNER TRAIL STORM DRAIN DESERT CROSSING SHOPPING CENTER < _Sad•IOW NOW a{• MRGO.mDM BMW rrr FLED WARING DRIVE AOw A. I• I 1 OP COO Oa M OEM a • m .ome MAX . SSD MA IOW I HIGHWAY 74 SIGNAL • ,� ' r woe aAT OIDOY MYYGY • i • - ' - • 1 At Li 1 • I ___ I • • • CITYWIDE PR JJFCTS LEGEND S_ lean.is - Mnuc sure OT/ r=Imr Mn=our Ou/OXON OTT WARMTH • MR MWm-YAMRR LROAIWC WW1 OrD IAII@ac ODCOR ILCA re''/.']1 STORY Men • i ilm WOOL PMIADAIIOV ® mmAITIC SOUL PROJECT • ........... SHEET ONtlWI�T PROJECT • G J &FROM M PROJECT • 4 Taro Non OP.w PROJECT • I • I Gyp 4 Paso post • Page 6-9 C C C C C C C • • C C • C C C C C C C C C C C C • THIS PAGE IS LEFT INTENTIONALLY BLANK. C • • C • C C • C C • C • • C C Page 6-10 • C C • • • • • • • CITY OF PALM DESERT REDEVELOPMENT AGENCY • • Overview-The California State Legislature passed the California Community • Redevelopment law in 1945 The Legislation authorized cities and counties to establish a redevelopment agency,with the legal authonty and property tax financing to carry out the • redevelopment of blighted areas which could not be turned around solely through pnvate enterprise In 1975,the Council of the City of Palm Desert established the Redevelopment Agency of the City • of Palm Desert Although the Council serves as the Redevelopment Agency Board,the Agency is a • separate,legally constituted body • The Redevelopment Law provides financing redevelopment projects collected within a • redevelopment project area The Agency's pnmary source of revenue comes from property taxes referred to as tax increment revenues. The assessed valuation of all property within each project • area is determined on the date of adoption of the Project Area Property taxes related to the incremental increase in assessed values after the adoption of the Project Area are allocated to the • Agency and may be pledged by the Agency to the repayment of any indebtedness Incurred in financing or refinancing a redevelopment project Redevelopment agencies have no authonty to • levy property taxes. • The use of tax increment funds of the Agency is established according to the RDA charter • and the Redevelopment Law The Agency is required to provide 20%of its tax increment funds to • low and moderate housing improvement or development State requirements occur occasionally which may reduce the amount of the Agency's discretionary increment such as Senate Bill 1135 of • the State Legislature which reallocated 5 675%of the tax increment to school distncts for fiscal • years 1993/94 and 1994/95 • The Agency also issues bonds and debt is incurred to pay for projects Portions of the tax increment funds are allocated to repay the debt and interest These bonds are approved by a vote • of the Agency Board • The project areas are established as a means of removing or reducing blighted areas of the • community within the project area boundanes and to create a more workable atmosphere for economic development The Palm Desert Redevelopment Agency has four project areas Project • Area No. 1 and Amended Temtory-established on July 16, 1975, Project Area No.2- established • on July 15, 1987, Project Area No 3-established on July, 1991,and Project Area No 4- established on July 19, 1993 • • The following sections include Tax Increment and Other Revenue Summanes for Each Project Area • * Operating Budget Summanes for Each Project Area * Debt Service Summanes for Each Project Area • * Agency Bond Funded Project Summanes • * Low\Moderate Housing Fund and Housing Authonty Apartments • • • • • Page 7-1 C C C C C C C C C C C C C C C C C C C C C C C THIS PAGE IS LEFT INTENTIONALLY BLANK C C C C; C C C C C C C • C Page 7-2 C C C C C • • • • • CITY OF PALM DESERT • REDEVELOPMENT AGENCY BUDGET SUMMARY _ • 06/30/05 2005-2006 06/30/06 • FUND Beginning Estimated InterFund Transfers Ending Description Balance Revenues in (Out) Expenditures Balance • Redevelopment Agency Funds • Capital Project Area#1 11,000,000 175,000 8,807,050 2,367,950 Capital Protect Area#2 4,800,000 50,000 551,400 4,298,600 • Capital Project Area#3 1,800,000 35,000 180,000 1,655,000 Capital Project Area#4 7,505,000 150,000 236,000 7,419,000 • Debt Service#1 23,000,000 38,346,013 (16,722,170) 17,234,902 27,388,941 • Debt Service#2 5,800,000 13,202,628 (5,036,515) 6,938,668 7,027,445 Debt Sernce#3 2,100,000 2,179,196 (724,737) 1,346,8139 2,207,570 • DebtService#4 1,800,000 9,292,610 (3,462,762) 5,527,087 2,102,761 Housing Set-Aside 13,400,000 150,000 12,385,530 (4,301,813) 10,470,800 11,162,917 • Housing Authonty 7,100,000 4,673,623 6,214,173 5,559,450 Palm Desert Financing Auth-RDP - - 17,894,967 17,897,367 (2,400) • Housing Mitigation Fee - - (32,500) (32,500) • GRAND TOTAL ALL FUNDS 78,305,000 68,254,070 30,280,497 (30,280,497) 75,404,336 71,154,734 • • REDEVELOPMENT AGENCY CAPITAL PROJECTS Total Expenditures • CIP Projects Administration (Excludes Transfers Out) • PROJECT#1 6,375,000 2,432,050 8,807,050 PROJECT#2 75,000 476,400 551,400 • PROJECT#3 180,000 180,000 PROJECT#4 236,000 236,000 • HOUSING FUND 8,810,000 1,660,800 10,470,800 HOUSING AUTHORITY 500,000 5,714,173 6,214,173 • Total 15,760,000 10,699,423 26,459,423I • Note Projected Fund Balances includes cash torn issuance of new capital improvement bonds for Project Area 1 and 3 • ERAF has not been factor into Redevelopment Project Area Budget's • Housing Set-Aside and Housing Authonty only reflects the current year of capital projects • • • • • • • • • • • • Page 7-3 • • • • • • • • • • • • • • • • • I • • • • • • • • • THIS PAGE IS LEFT INTENTIONALLY BLANK • • • • • • • • • • • • • • • Page 7-4 • • • • I • • • • PALM DESERT ESTIMATED REVENUES, Exhibit 1 • • Actual Adopted Projected Budget CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 • Project Area 1 Fund • 1 Reimbursements 177,207 - - - • 2 Interest 301,892 400,000 175,000 175,000 3 Transfers In 20,134,874 700,000 700,000 - • Total Project Area 1 Fund 20,613,973 1,100,000 875,000 175,000 • • Project Area 2 Fund-, 1 Reimbursements 59,714 • 2 Interest 74,628 50,000 95,000 50,000 • Total Protect Area 2 Fund 134,342 50,000 95,000 50,000 • Project Area 3 Fund: • 1 Interest 24,848 - 35,000 35,000 • 2 Transfers In 5,001,754 185,000 185,000 - Total Protect Area 3 Fund 5,001,754 185,000 185,000 35,000 • • Project Area 4 Fund • 1 Interest 176,176 - 150,000 150,000 2 Transfers In 1,192,901 186,000 186,000 - • Total Prolect Area 4 Fund 1,369,077 186,000 336,000 150,000 • • Debt Service 1 Fund 1 Tax Increment 33,192,856 33,435,860 35,422,000 37,242,713 • 2 Interest 177,973 697,000 350,000 350,000 • 3 Reimbursement fm COD/County 479,842 753,312 753,300 753,300 • Total Debt Service 1 Fund 33,850,671 34,886,172 36,525,300 38,346,013 • Debt Service 2 Fund • 1 Tax Increment 12,387,750 12,483,000 12,711,000 13,112,628 2 Interest 61,096 225,000 90,000 90,000 • Total Debt Service 2 Fund 12,448,846 12,708,000 12,801,000 13,202,628 • • Debt Service 3 Fund 1 Tax Increment 2,163,267 2,102,000 2,135,000 2,152,196 • 2 Interest 21,480 50,000 27,000 27,000 • Total Debt Service 3 Fund 2,184,747 2,152,000 2,162,000 2,179,196 • Debt Service 4 Fund- • 1 Tax Increment 8,250,907 8,269,000 8,975,000 9,257,610 • 2 Interest 22,032 35,000 35,000 35,000 • Total Debt Service 4 Fund 8,272,939 8,304,000 9,010,000 9,292,610 • • • • • Page 7-5 • C C C PALM DESERT ESTIMATED REVENUES, Exhibit 1 C C Actual Adopted Projected Budget C CATEGORY/FUND FY 03-04 FY 04-05 FY 04-05 FY 05-06 Housing Fund: C 1 Transfers In 12,357,247 14,775,403 14,775,403 12,385,530 C 2 Reimbursements 299,693 636,300 C 3 Interest 184,078 314,800 _ 150,000 Total Housing Fund 12,841,018 14,775,403 15,726,503 12,535,530 C C Housing Authority Fund* C 1 Rent fin Apartments/Interest 4,762,955 5,326,033 4,686,459 4,673,623 2 Reimbursement 4,527 C Total Housing Authority Fund 4,767,482 5,326,033 4,686,459 4,673,623 C C • C C C C C C C C C C C C C C C C C C C C C C C C C Page 7.6 C • • • • • • • • • • • • • • • • • REDEVELOPMENT AGENCY • • PROJECT AREA ADMINISTRATION • • • • • • • • • • • • • • • • • • • • Page 7-7 • • • • • • PROJECT AREA NO. 1 ADMINISTRATION • FUND# 850 . ;f•3, ,,EfSiT A4rat 111 1 T DE 48 • • Program Narrative: Project Area No 1,as amended,contains approximately 11,235 parcels totalling over 5,850 acres • Adopted on July 16, 1975,the"Onginal Area"of Project Area No. 1 consists of commercial development • along the City's pnmary commercial stnp, Highway 111,generally bound by the Whitewater Storm • Channel on the west,Alessandro Dr. on the north, El Paseo on the south and Deep Canyon Road on the east The territory added on October 16, 1982 is made up of a broad range of land uses, including single S and multifamily residential, retail and office commercial. • • • The Redevelopment Agency serves to alleviate blighted areas withing the City through development and re-development The Agency is responsible for providing financing for public infrastructure • improvements,Joint Venture Public/Pnvate Financing and help to provide low and moderate income • housing The Agency is also responsible for the Agency's administration, Redevelopment project . implementation,and issuing or refinancing bond issues for both the City and the Agency. S • S EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 1,108,105 1,292,300 1,230,840 1,400,300 13 77% • OTHER SERVICES (A) 729,089 893,500 620,792 844,500 36 04% • SUPPLIES (B) 1,292 6,000 1,527 5,000 227 44% CAPITAL OUTLAY 4,919 10,000 8,444 10,000 18 43% • TOTALS 1,843,405 2,201,800 1,861,603 2,259,800 21 39% • SIGNIFICANT CHANGES • • A Increased budget allocation for staff time spent on RDA Projects • • • • • • • • • • • • • • • • Page 7-8 • • • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005 2006• ,' a`ECJTfa '- 1 DIII ISMITAtr o`,i. 44,. . ,;-,,."- :, ,, . .0.} *:g 0 `: .:;. <' 9 • ACTUAL ADOPTED PROJECTE REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 850-4121-466 30-15 PROF-LEGAL 49,956 75,000 18,429 75,000 • 850-4121-466 30-16 PROF-LEGAL OTHER - 25,000 - 25,000 • 850-4195-46610-01 SALARIES-FULL TIME 763,417 844,200 798,611 898,200 850419546610.02 SALARIES-OVERTIME 30 - - - • 850-4195-46610-10 MEETING COMPENSATION 2,970 4,200 4,200 4,200 • 850-4195-46611-15 RETIREMENT CONTRIBUTION 132,951 146,300 166,829 204,000 • 850419546611-16 MEDICARE CONTRB-EMP 9,370 11,400 10,000 11,400 850-419546611-17 RETIREE HEALTH 47,700 47,700 53,900 41 850-4195.46611-20 INS PREM-LTD 9,492 9,900 9,900 9,900 • 850-4195-46611-21 INS PREM-HEALTH 161,778 198,700 163,700 188,800 850-419546611-24 INS PREM-LIFE 2,969 3,100 3,100 3,100 • 850-419546611-25 WORKER'S COMPENSATION 25,128 26,800 26,800 26,800 • 850419546621-10 OFFICE SUPPLIES 1,277 2,500 1,527 2,500 850-419546621-85 SPLY-PHOTO/GRAPHIC ARTS 15 3,500 - 2,500 • 850-4195-466 30-20 PROF-ACCOUNTING&AUDIT 15,500 15,000 8,586 15,000 0 850-4195-466 30-35 PROF-TEMPORARY HELP 38,257 60,000 10,302 10,000 850-4195-466 30-90 PROF-OTHER ADMINISTRATION 483,512 475,000 475,000 550,000 • 850-4195-466 30-91 PROF-ARBITRAGE - 10,000 2,625 10,000 0 850-4195-466 30-92 PROF-OTHER 28,457 70,000 40,000 70,000 850-4195-46631-15 MILEAGE REIMBURSEMENT 1,590 1,500 1,083 2,000 0 850-195-46631-20 CONFERENCE/SEMINARS 17,711 20,000 17,610 20,000 • 850-4195-466 31-25 LOCAL MEETINGS 5,190 5,000 7,862 7,500 850-4195-466 32-10 REQ LEGAL ADVERTISING - 5,000 - 10,000 • 850-419546633-30 R/M-OFFICE EQUIPMENT 50 1,000 - 1,000 • 850-4195-466 36-10 PRINTING/DUPLICATING 1,063 3,500 269 3.500 • 850419546636.20 SUBSCRIPTIONS/PUBLICATION 12,120 15,000 12,629 15,000 850-4195-466 36-30 DUES 17,680 22,000 23,600 25,000 • 850-4195-466 36-38 INTEREST EXP ON INVESTMENT 55,250 85,000 - - 850419546636.50 TELEPHONE 889 2,000 600 2,000 • 8504195466 36-60 POSTAGE&FREIGHT 1,864 3,500 2,199 3,500 • 85041954664040 CAP-OFFICE EQUIPMENT 4,919 10,000 8,444 10,000 PROJECT#1 ADMINISTRATION 1,843,405 2,201,800 1,861,603 2,259,800 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED BUDGET FY 04-05 FY 05-06 • Class# Title Grade Full-Time Filled Full-Time Part-Time 10012 ACM/REDEVELOPMENT 890 1 1 1 • 10013 DIRECTOR OF REDEVELOPMENT 865 1 1 1 • 20030 REDEVELOPMENT MANAGER 800 1 1 1 ECONOMIC DEVELOPMENT MGR 775 1 1 1 20070 REDEVELOPMENT&HOUSING FIN MGR 775 1 1 1 • 20013 SENIOR MANAGEMENT ANALYST 740 1 1 1 • 30011 ACCOUNTANT 560 1 1 1 ECONOMIC DEVELOPMENT TECH 560 1 1 1 • 20045 SEC TO THE EXEC DIR 500 1 1 1 30059 REDEVELOPMENT FINANCE TECHNICIAN 460 1 1 1 • 30026 SENIOR OFFICE ASSISTANT 380 1 1 1 • 30030 OFFICE ASST II 300 1 1 1 • TOTAL 12 12 12 • • • • • Page 7-9 • • • • • BUSINESS SUPPORT CENTER • FUND# 850 • BIIJSiI SSS ,PF OwF t ESE 1 , m '. I" _ 4 era>;'rgtPTOL:NOWA • PROGRAM NARRATIVE: The Business Support Center was established to promote the City's long-range goal of establishing a"user- • fnendly"city to businesses With over seventy-five percent of Palm Desert's revenue provided by business,the • typical City government-business relationship does not measure up to Palm Desert's standards Consequently,the • Center works hand in hand with both new businesses and existing businesses not only to create an economic base,but also to assist in redeveloping existing commercial areas within the redevelopment project areas to • alleviate blight,creating a rejuvenated environment for businesses and residents With a progressive,proactive • City-business approach the City will be able to retain,promote, redevelop and expand our business nucleus • • • • • • • • • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS SUPPLIES • OTHER SERVICES 43,430 166,150 152,448 246,150 61 46% CAPITAL OUTLAY 0 2,000 2,300 4,000 73 91% • TOTALS 43,430 168,150 154,748 250,150 61 65% • SIGNIFICANT CHANGES • A Salanes&Benefits are shown in Fund 850 • B Increased due to expansion of El Paseo Courtesy Shuttle operations,and purchase of new shuttle cart • • • • • • • • • • • • • Page 7-10 • • • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • BUSINESS„!SWI ORiT&CENTER, ,• ' FUNom" 850 ' gJ•? • ACTUAL ADOPTED PROJECTE I REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-08 • 850-4430-422 21-10 OFFICE SUPPLIES 62 1,000 - - 850-4430-422 30-90 PROF-OTHER 1,125 4,000 - 4,000 • 850-4430-42231-15 MILEAGE REIMBURSEMENT 256 300 - 300 850-4430-422 31-20 CONF,SEMINARS,WORKSHOPS 5,602 9,500 1,304 9,500 • 850-4430-422 31-25 LOCAL MEETINGS 1,213 5,000 3,308 5,000 • 850-4430422 36-10 PRINTING/DUPLICATING 2,060 15,000 3,888 10,000 850-4430-2236-20 SUBSCRIPTIONS/PUBLICATION 862 1,150 - 1,150 • 850-4430-42236-30 DUES 1,090 1,200 318 1,200 • 850-4430-422 36-60 POSTAGE&FREIGHT 2,177 4,000 1,133 2,000 • 850-443042240-40 CAP-OFFICE EQUIPMENT - 2,000 2,300 4,000 850-4416-414 36-81 EL PASEO COURTESY CARTS 28,983 125,000 142,499 213,000 • BUSINESS SUPPORT CENTER 43,430 168,150 154,74: 250,150 • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-11 • C C C C PROJECT AREA NO. 2 ADMINISTRATION C FUND# 851 C _RRO'JE - ARE% NO. 2 ADMINIS rat ION • r EPT0 O @ C, PROGRAM NARRATIVE: Project Area No 2 was formed on July 15, 1987 The Project Area is located within the City limits north of the Whitewater River beginning at Monterey Avenue and Gerald Ford Dnve east to the Southern Pacific Railroad C following the railroad east to an unmarked boundary between Avondale and Desert Falls Country Club,then south to Country Club Dnve,then west to Cook Street,then south on Cook to Hovley Lane,then west to Potola Avenue, then north on Portola to Frank Sinatra Dnve(excluding Silver Sands Country Club)then west returning to Monterey • The pnmary objectives of the Redevelopment Plan include the improved traffic circulation;undergrounding of utilities,elimination of drainage deficiencies,elimination of irregularly shaped,inadequatly sized parcels of land and • the rehabilitation or removal of substandard buildings The Plan also provides for the expansion of recreational • facilities,open space and other public improvements necessary to promote the Redevelopment Plan C The administrative costs for Project Area No 2 include staff administration,City staff reimbursements,legal costs • for developments such as Desert Willow,and consultants required for real estate analysis or the projects within the C area • C C' EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS SUPPLIES C OTHER SERVICES 272,976 391,400 400,304 476,400 1901% CAPITAL OUTLAY TOTALS 272,976 391,400 400,304 476,400 1901% C SIGNIFICANT CHANGES C� A Increase of Other Adminstration based on the current schedule of projects C 0 • C C C C C C C FC C Page 7-12 C C. • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • ,01127At AfNC Q2JJ i'• , • si p;t< . r3 4 o a • ACTUAL ADOPTED PROJECTEC REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 851-4121-46630-15 PROF-LEGAL 12,925 60,000 7,685 50,000 851-4195-46630.90 PROF-OTHER ADMINISTRATION 172,151 200,000 200,000 250,000 • 851-4195.46630-91 PROF-ARBITRAGE 1,750 10,000 - 10,000 851-4195-46630-92 PROF-OTHER 43,607 50,000 192,620 75,000 • 851-4195-466 31-20 CONF,SEMINARS,WORKSHOPS - - - 10,000 • 851-4195.46631-25 LOCAL MEETINGS - - - 5,000 851-195-466 32-10 REQ LEGAL ADVERTISING - - - 5,000 • 851-4195-466 36-34 ASM DIST PPTY TAX PAYMENT 42,543 71,400 - 71,400 • • PROJECT#2 ADMINISTRATION 272,976 391,400 400,304 476,400 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-13 • O C O PROJECT AREA NO. 3 ADMINISTRATION C FUND# 853 C PRO CIT AREAL$ $$5881 ISTri,t' pT,'a7713N , '„,' ,', ° DERT 4195 ;I : Program Narrative: C Project Area No 3 was formed on July 1991 The Project area is located within the City limits and bound by Portola Avenue and Cook Street to the west,the City limits and Carlotta Dr to the east, Hovley Lane and Running Spnngs Dnve to the north and the Whitewater River C Channel to the south The area is primanly industrial The primary objectives of the Redevelopment Plan include the improvement of • traffic circulation, undergrounding of utilities, the elimination of drainage deficiencies,the elimination of irregularly shaped and inadequate sized parcels of C land and the rehabilitation or removal of substandard buildings The plan also • provides for the expansion of recreational facilities,open space,off-street parking and loading facilities,and other public infrastructure C • C C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS C SUPPLIES OTHER SERVICES 95,106 175,000 150,719 175,000 16 11% C CAPITAL OUTLAY TOTALS 95,106 175,000 150,719 175,000 16 11% SIGNIFICANT CHANGES. A Increase of Other Adminstration based on the current schedule of projects • • C C C C C C C C C C C C C Page 7-14 C • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • • ACTUAL ADOPTED PROJECTEC REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 853-4121-466 30-15 PROF-LEGAL 3,090 10,000 924 5,000 853-4195-466 30-90 PROF-OTHER ADMINISTRATION 92,456 140,000 140,000 140,000 • 853-4195-466 30-92 PROF-OTHER 2,650 30,000 10,719 30,000 • 853-4195-466 32-10 REQ LEGAL ADVERTISING 0 5,000 0 5,000 • • • • • • • • • PROJECT#3ADMINISTRATION 95,106 175,000 150,719 175,000 • • • • • • • • • • • • • • • • • • • • • • • • Page 7-15 • • • PROJECT AREA NO. 4 ADMINISTRATION • FUND# 854 • 34, 1r' •? ... � < .. i'',1'�o .- SAY"4 4} +.'_'t • • Program Narrative: Project Area No 4 was formed July 19, 1993. The area is south of Country Club Drive • to Fred Waring Drive and west from Eldorado Drive and the city limits to Washington Street • • Project area No 4 is the newest project area that includes Palm Desert Country Club, and mainly residential areas, Project and infrastructure improvements include parks,open space,and redevelopment projects necessary to carry out the Redevelopment Plan • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS • SUPPLIES OTHER SERVICES 9,845 186,000 158,802 236,000 4861% • CAPITAL OUTLAY • TOTALS. 9,845 186,000 158,802 236,000 4861% • SIGNIFICANT CHANGES • A Increase of Other Adminstrafon based on the current schedule of projects • • • • • • • • • • • • • • • • • • • • • • • • Page 7-16 • • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • • ACTUAL ADOPTED PROJECTEt REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 854-4121.466 30-15 PROF-LEGAL 3,356 10,000 1,451 10,000 • 854-4195-466 30-90 PROF-OTHER ADMINISTRATION N 170,69 150,000 150,000 200,000 • 854-4195-066.30.92 PROF-OTHER 6,489 20,000 7,331 20,000 854-4195-466 31-25 LOCAL MEETINGS - 1,000 21 1,000 • 854-4195-466.32-10 REQ LEGAL ADVERTISING - 5,000 - 5,000 • • • • • • • • PROJECT64ADMINISTRATION 9,845 186,000 158,802 236,000 • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-17 • O C • C • C C • C C • C • C O O • O C • • • C THIS PAGE IS LEFT INTENTIONALLY BLANK • O • • C C C C C C C C C • • C C C C C • • • • • • • • • • • • • • • • • REDEVELOPMENT AGENCY • • DEBT SERVICE PROJECT AREAS • • • • • • • • • • • • • • • • • • • • Page 7-18 • • • • • • DEBT SERVICE -PROJECT AREA NO. 1 FUND# 860 • DEB AS ME, PROJEeTiAR._EA,NaO, 1 �` o- a DEPTa4447;;4185 C Program Narrative: • The Original Area has a$758,000,000 tax increment limit and the Added temtory has a • $500,000,000 limit. On January 24,1991,the city approved the Sixth Amendment to the • Redevelopment plan which limits the amount of tax revenues that can be allocated • to the Agency from the Added Temtory The Agency also established time limits for repayment of debt to 7/16/25 for the Original Terntory and 11/25/31 for the Added temtory C On February 27,2003,the City adopted Ordinance 1035 which repealed the time limitation to incur debt in Project Area 1 as amended • The main purpose of this fund is to collect the tax increment in order to re-pay debt including pass-through agreements, debt service and administrative costs associated • with projects in this project area. C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE C SUMMARY FY 03-04 FY 04-05 FY 04-05 FY05-06 CHANGE TRANSFER OUT-ADMIN 3,950 30,000 17,937 30,000 0 00% OTHER SERVICES 14,039,827 15,036,479 16,293,692 17,204,902 559% TRANSFER OUT-Low/Mod 6,638,571 6,677,067 7,084,136 7,448,543 5 14% TRANSFER OUT-PDFA 8,957,432 9,917,397 9,267,844 9,273,627 0 06% C TOTALS' 29,639,780 31,660,943 32,663,609 33,957,072 396% SIGNIFICANT CHANGES: C A Increased due to Increase in tax increment received C B Debt Service Increased due to new bond Issue in August 2003($19 M) C C C C C C C • • C • C C C C C C C C C C C Page 7-19 C. C • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • • ACTUAL ADOPTED PROJECTS REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 860-419546630-90 PROF-OTHER ADMINISTRATION 3,950 30,000 17,937 30,000 • 860-4195-466 36-36 INTEREST ON ADVANCE-CY 554,115 700,000 700,000 900,000 860-4195-466 36-47 PASS-THRU PAYMNT TO AGNC 12,146,533 12,500,000 13,161,161 13,872,371 • 860-4195-466 3648 SB2557 CNTY ADM FEE-TI AP 0 497,300 0 0 • 860-4195-466 36-49 CA STATE ERAF PAYMENT 1,339,179 1,339,179 2,432,531 2,432,531 860-4199-499 50-10 TRANSFER OUT(Admm Cost) 0 700,000 0 0 • 860-4199-499 50-15 PRINCIPAL EXPENSE(TR/OUT) 245,000 255,000 255,000 0 • 8604199499 50-16 INTEREST EXPENSE(TR/OUT) 1,338,975 1,326,743 6,630 0 860-4199-499 50-21 OP OUT-PDFA 98 TARB PRIN 2,225,000 2,260,000 2,260,000 2,025,000 • 860-4199-499 50-22 OP OUT-PDFA 98 TARB INT 3,411,071 3,310,989 3,310,989 3,205,899 • 860419949950-24 TR OUT PDFA$22 07M INT 1,114,608 1,114,665 1,114,665 1,114,665 860-4199-499 50-37 TR OUT SA03$19M INT 622,778 950,000 950,000 950,000 • 860-4199-499 50-40 TR OUT SA04$24 945M PRIN 0 0 495,000 855,000 860-4199-499 50-41 TR OUT SA04$24 945M INT 0 0 875,560 1,123,063 • 8604199499 50-90 LOW&MOD SET-ASIDE(TR/OUT) 6,638,571 6,677,067 7,084,136 7,448,543 • • DEBT SERVICE-PROJECT i♦•1 29,639,780 31,660,943 32,663,609 33,957,072 • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-20 • • DEBT SERVICE -PROJECT AREA NO. 2 • FUND# 861 • ,ocr�{ ;m� .4�``' �} 8: ,tt �"":tft'r ` 'r .... Program Narrative: • • Project Area#2 has an established tax increment limit of$800,000,000 and a debt limit • of$150,000,000 • The agency established a time limit of 7/15/2037 for collection of tax increment to • to pay debt On February 27,2003,the City adopted Ordinance 1036 which repealed the time limitation to incur debt in Project Area 2 • The main purpose of this fund is to collect the tax increment in order to re-pay debt • including pass-through agreements, debt service and administrative costs associated • with projects in this project area. • • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • TRANSFER OUT-ADMIN 7,794 25,000 13,226 25,000 OTHER SERVICES 5,959,213 6,006,529 6,500,730 6,913,668 6 35% • TRANSFER OUT-Low/Mod 2,477,550 2,430,227 2,542,227 2,622,526 3 16% TRANSFEROUT-PDFA 2,294,779 2,411,127 2,411,127 2,413,989 012% • TOTALS: 10,739,336 10,872,883 11,467,310 11,975,183 443% SIGNIFICANT CHANGES • A Increased due to increase In tax increment received and passed-through • B Decrease due to decrease in IAIF interest rates • C Educational Revenue Augmentation Fund(ERAF)shift will not be budgeted until the State of California adopts fiscal year 2004 budget • • • • • • • • • • • • • • • • • • • • Page 7-21 • • • • • PALM DESERT REDEVELOPMENT AGENCY • BUDGET WORKSHEETS Pt 2005-2006 • v^ ACTUAL ADOPTED PROJECTEE REQUESTED Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 861-4195-466 30-90 PROF-OTHER ADMINISTRATION 7,794 25,000 13,226 25,000 • 861-4195-466 36-36 INTEREST ON ADVANCE-CY 322,125 840,000 600,000 840,000 • 861-419546636-45 PRINCIPAL EXPENSE 122,707 0 0 0 861-4195466 36-47 PASS-THRU PAYMNT TO AGNC 5,103,724 4,589,848 5,112,030 5,284,968 • 861-4195466 36-48 SB2557 CNTY ADM FEE-TI AP 0 166,024 0 0 • 861-4195-466 36-49 CA STATE ERAF PAYMENT 410,657 410,657 788,700 788,700 861-4199-499 50-10 INTERFUND OP TR OUT 0 0 0 0 • 861-4199-499 50-15 TR OUT PDFA 95TARB PRIN 35,000 35,000 35,000 35,000 861-4199-499 50-16 TR OUT PDFA 95TARB INT 233,356 231,607 231,607 229,795 • 861-4199-499 50-32 TR OUT PDFA 02TARB INT 729,935 710,513 710,513 690,188 • 861-4199-499 50-33 TR OUT PDFA 02TARB PRIN 645,000 665,000 665,000 690,000 861-4199-99 50-34 TR OUT$15 745M SA03 INT 651,488 769,007 769,007 769,006 • 861.4199-499 50-90 LOW&MOD SET-ASIDE(TWOUT) 2,477,550 2,430,227 2,542,227 2,622,526 • DEBT SERVICE PROJECT 62 10,739,336 10,872,883 11,467,310 11,975,183 • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-22 • • DEBT SERVICE -PROJECT#3 C FUND# 863 Program Narrative: C Project area#3 has an established tax increment limit of$360,000,000 and a debt limit • of$100,000,000 The Agency established a time limit of 7/17/41 for collection of tax Q Increment to pay debt and a time limit to issue or incur debt by 7/17/11 The main purpose of this fund is to collect the tax increment in order to re-pay debt including pass-through agreements, debt service and administrative costs associated Q with projects in this project area EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE TRANSFER OUT-PGFA 804,414 481,698 617,896 294,298 0 00% TRANSFER OUT-ADMIN 0 0 4,362 7,000 0 00% Q OTHER SERVICES 999,308 728,297 1,245,182 1,339,889 761% TRANSFER OUT-Low/Mod 432,653 421,241 427,057 430,439 0 79% Q TOTALS: 2,236,375 1,631,236 2,294,497 2,071,626 -971% Q SIGNIFICANT CHANGES A Increase in pass through payments is due to increased Tax Increment and RAP Payments Q Q Q • Q • • Q • • • Q • Q Q Q Q Q c • Q Q C c I c Page 7-23 C CC • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • • ACTUAL ADOPTED PROJECTEE REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 863-4195-46630-90 PROF-OTHER ADMINISTRATION 0 4,362 7,000 • 863-4195-466 36-36 INTEREST ON ADVANCE-CY 27,355 90,000 0 90,000 863-4195-6636-47 PASS-THRU PAYMNT TO AGNC 899,766 544,480 1,127,484 1,132,191 • 863-4195-466 36-48 SB2557 CNTY ADM FEE-TI AP 0 21,630 - - • 863-4195-466 36-49 CA STATE ERAF PAYMENT 72,187 72,187 117,698 117,698 863-4199-49950.10 TRANSFER(OUT)-ADMIN 510,667 185,000 321,198 0 • 863-4199-49950-38 PRINCIPAL EXPENSE(TR/OUT) 155,000 90,000 90,000 90,000 • 863-4199-499 50-39 INTEREST EXPENSE(TR/OUT) 138,747 206,698 206,698 204,298 863-4199-499 50-90 LOW&MOD SET-ASIDE(TR/OUT) 432,653 421,241 427,057 430,439 • • • • DEBT SERVICE-PROJECT#3 2,236,375 1,631,236 2,294,497 2,071,626 • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-24 • • DEBT SERVICE -PROJECT#4 FUND# 864 • • Program Narrative: • Project area#4 has an establish tax increment limit of$600,000,000 and a debt limit of • $135,000,000 The Agency established a time limit of 7/19/43 for collection of tax • increment to pay debt and a time limit to issue or incur debt by 7/19/13 • The main purpose of this fund is to collect the tax increment in order to re-pay debt • including pass-through agreements, debt service and administrative costs associated • with projects in this project area. • • • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE TRANSFEROUT-ADMIN 1,975 25,000 5,763 10,000 • OTHER SERVICES 4,079,246 4,608,794 4,749,647 5,517,087 16 16% • TRANSFER OUT-Low/Mod 1,650,181 1,649,433 1,795,096 1,851,522 3 14% TRANSFER OUT-PDFA 2,002,369 1,799,066 2,936,629 3,222,480 973% • TOTALS: 7,733,771 8,082,293 9,487,135 10,601,089 11 74% SIGNIFICANT CHANGES. • A Educational Revenue Augmentation Fund(ERAF)shift will not be budgeted until the State of California • adopts fiscal year 2004 budget • • • • • • • • • • • • • • • • • • • • • • Page 7-25 I • • • PALM DESERT REDEVELOPMENT AGENCY _ gg� ��O-yy BUDGET WORKSHEETS FY 2005-2006 • ._: ` ffi' a � ..,. .s3"(4,;;14 04 4;1 e �n a„ s'� ? IiC a; „a".. r :-11fP • ACTUAL ADOPTED PROJECTE I REQUESTED • Account Code Account Descnption FY 03-04 FY 04-05 FY 04-05 FY 05-06 864-4195-46630.90 PROF-OTHER ADMINISTRATION 1,975 25,000 5,763 10,000 • 864-4195-466 36-47 PASS-THRU PAYMNT TO AGNC 3,787,560 4,201,443 4,201,443 4,968,883 • 864-4195-466 36-48 SB2557 CNTY ADM FEE-TI AP 0 115,664 0 0 864-4195-466 36-49 CA STATE ERAF PAYMENT 291,686 291,687 548,204 548,204 • 864-4199-499 50-10 TRANSFER OUT(Admin Cost) 388,901 186,000 1,323,563 1,611,240 • 864-4195-466 36-45 PRINCIPAL EXPENSE(TR/OUT) 370,000 385,000 385,000 400,000 864-4199-466.xxxx TRANSFER OUT(INTEREST) 1,243,468 1,228,066 1,228,066 1,211,240 • 864-4199-49950-90 LOW&MOD SET-ASIDE(TR/OUT) 1,650,181 1,649,433 1,795,096 1,851,522 • • DEBT SERVICE-PROJECT#4 7,733,771_ 8,082,293 9,487,135k 10,601,089 • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-26 110 • • • • • • • • • • • • • • • • • • • • • • • THIS PAGE IS LEFT INTENTIONALLY BLANK • • • • • • • • • • • • • • • I I I I I • • • PALM DESERT REDEVELOPMENT AGENCY • FIVE YEAR IMPLEMENTATION PLAN • PROPOSED PROJECT LIST PURPOSE OF PROJECT FUNDING AMOUNT Project Area#1 • 12 Acres-Entrada Development of 12 Acre Site Cash,Current Bond 2,138,962 Catalina Recreation Center Construction of a senior community center Current Bond 100,000 • COD Pool Renovation of the COD Swimming Pool Bond,Unfunded 461,062 El Paseo Courtesy Carts Marketing program for shopping distnct in PA 1 Cash 625,000 • Fred Waring Widening of Fred Waring Dnve inPA 1 Current Bond 762,993 Living Desert Parking Lot Public Parking Easement Cash 750,000 • Palms to Pines Glasser Remodel of shopping center Current Bond 1,425,000 Palms to Pines-Central Remodel of shopping center Current Bond 800,000 • Parking Lot Improvements Public Parking Cash g ppp Penmeter Landscaping Landscaping improvements for assess districts Cash 89,304 • Portola Avenue Bndge Bndge over the Whitewater Channel Unfunded 4,000,000 Undergrounding Neighborhoods(#7) Placement of utilities under ground Current Bond 8,000,000 • TOTAL PROJECT AREA#1 $19,180,381 • Project Area#2 Desert willow Pad Stabilization Stabilization of pads at Desert Willow Cash 415,000 • CVWD Well Site Development-Desert Willow Construction of new well sites for CVWD Cash 1,32q,7gg Pedmeter Landscaping Landscaping improvements for assess distncts Current Bond 241,845 • DW Improvements Renovation and other improvements at DW Current Bond 686,488 TOTAL PROJECT AREA#2 $2,888,080 • Project Area#3 • Penmeter Landscaping Landscaping improvements for assess distncts Current Bond 12,429 Corporation Yard Reimburse to Housing for grading of 23 acres Current Bond 75,000 • TOTAL PROJECT AREA#3 87,429 • Project Area#4 Fred Waring Widening of Fred Waring Dnve in PA 4 Current Bond 2,000,000 • Warner Trail Storm Drain Construction of storm dram improvements Current Bond 250 000 Freedom Park Construction of a regional park Current Bond 8,022,180 • Undergroundmg Facilities Placement of utilities under ground Current Bond 2,500,000 TOTAL PROJECT AREA#4 $12,772,180 • GRAND TOTAL ALL PROJECT AREAS $ 34,708,070 • • • • • • • • • • • • • • • • • • 110 Page 7-27 C C C C C • C • • C C C C C C C C • • • C • • THIS PAGE IS LEFT INTENTIONALLY BLANK • C I • I I I I I I C I C I 41 I I I f • • • • • • • • • • • • • • • • • REDEVELOPMENT AGENCY • • , HOUSING SET-ASIDE FUND • • • • • • • • • • • • • • • • • • • • Page 7-28 • S REDEVELOPMENT HOUSING SET-ASIDE FUND# 870 • Program Narrative: The Agency allocates 20%of all tax increment received to provide low and moderate • income housing throughout the city The Agency's housing department's pnmary responsibility is to improve,increase and preserve the city's supply of affordable housing The Agency's housing department includes activities such as,development of affordable housing C through acquisition and new construction,implements a Home Improvement Program that contains C numerous components including,acquisition,rehab,resale,low interest loans, rehab grants,emergency rehab grants,special neighborhood Make a Difference Days,coordinates volunteer home improvements, pay debt service on bonded indebtedness that secures the seven apartment complexes that the C Agency owns,and provide assistance on several properties in the city that the Agency has a vested interest in such as Desert Rose,Portola Palms and Hovley Gardens C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS 673,947 719,700 591,613 719,300 21 58% OFFICE EQUIP/AUTOS 2,532 7,500 459 5,000 989 32% OTHER SERVICES 236,536 631,500 367,294 936,500 154 97% C Transfers Out(PDFA) 4,523,160 4,299,335 4,299,335 4,301,813 0 06% TOTALS 5,436,175 5,658,035 5,258,701 5,962,613' 13 39% C C SIGNIFICANT CHANGES. C A Legal fees decreased due to the completion of Hovley Gardens development Previous year included$92,000 for Western Center negotiations C' B Includes City/Agency Staff Allocation C Prof-Other Administration is increased to cover the reimbursement for Agency and City staff performing housing related tas D For the Portola Palms Mobile Home Park homeowners costs on rented spaces (2 spaces left) E Increase in Postage&Freight due to added housing units and required mailings by the Western Center I C C C C 41 C C C C C C C C- C C S Page 7-29 C • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • ACTUAL ADOPTED PROJECTE REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 870-4195-466 10-01 SALARIES-FULL TIME 440,301 444,900 356,740 457,800 • 870419546610.02 SALARIES-OVERTIME 1,305 1,000 1,000 1,000 870-4195-46611-15 RETIREMENT CONTRIBUTION 75,505 82,000 74,522 88,200 • 870419546611-16 MEDICARE CONTRB-EMP 7,109 8,000 7,400 8,000 • 870-4195-46611-17 RETIREE HEALTH - 19,200 19,200 22,200 870-0195-46611.20 INS PREM-LTD 5,412 5,300 5,400 5,500 • 870-4195-46611-21 INS PREM-HEALTH 128,761 143,000 110,951 120,000 870-4195-46611-24 INS PREM-LIFE 1,678 1,500 1,600 1,800 • 870-4195-46611-25 WORKER'S COMPENSATION 13,876 14,800 14,800 14,800 • 870-4195.46621-10 OFFICE SUPPLIES 967 1,000 456 1,000 870-4195-46630-15 PROF-LEGAL 42,970 150,000 29,490 100,000 • 870-4195-466 30-90 PROF-OTHER ADMINISTRATIO 145,990 200,000 200,000 550,000 870-4195-466 30-91 PROF-ARBITRAGE 1,750 5,000 4,500 5,000 • 870-419546630.92 PROF-OTHER 36,629 250,000 122,664 250,000 • 870-4195-466 31-15 MILEAGE REIMBURSEMENT 160 500 128 1,000 870-4195-46631-20 CONFERENCE/SEMINARS 4,448 10,000 8,393 10,000 • 870-4195466 31-25 LOCAL MEETINGS 562 3,000 825 3,000 • 870419546632-10 REQ LEGAL ADVERTISING - - - 5,000 870419546633-70 RIM-OTHER EQUIPMENT 2,000 3,000 870-4195-466 36-10 PRINTING/DUPLICATING 346 3,000 3,000 • t170419546636-20 SUBSCRIPTIONS/PUBLICATIO 158 500 - 1,000 • 870-4195-46636-30 DUES 175 2,000 - 2,000 870-4195-466 36-34 ASM DIST PPTY TAX PAYMEN - 500 - 500 0 8704195466 36-60 POSTAGE&FREIGHT 2,381 4,000 839 2,000 870419546640-40 CAP-OFFICE EQUIPMENT 2,532 7,500 459 5,000 • 870-4199-499 50-15 TR OUT PDFA 95TARB PRIN 495,000 525,000 525,000 555,000 ® 870-4199-499 50-16 TR OUT PDFA 95TARB INT 166,685 141,200 141,200 113,378 870-4199-499 50-26 TR OUT PDFA 98TARB INT 2,324,321 2,301,954 2,301,954 2,277,410 • 870-4199-499 50-27 TR OUT PDFA 98TARB PRIN 550,000 565,000 565,000 590,000 870-4199-499 50-32 TR OUT PDFA 02TARB INT 530,798 526,181 526,181 521,025 • 8704199499 50-33 TR OUT PDFA 02TARB PRIN 235,000 240,000 240,000 245,000 870-4199-499 50-81 OP TR OUT RDA ADMN EXP 221,356 - - - • • • REDEVELOPMENT HOUSING SET-ASIDE 5,436,175 5,658,035 5,258,701 5,962,613 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED BUDGET FY 04-05 FY 05-06 • Class# Title Grade Full-Time !Filled Full-Time !Part-Time 20069 HOUSING AUTHORITY ADMINISTRATOR 775 1 i 1 1 • 20036 PROJECT ADMINISTRATOR 730 0 1 0 1 • PROJECT COORDINATOR 620 0 0 2 20079 SENIOR CONSTRUCTION CONTRACT AD 620 1 1 0 • 30065 HOUSING PROGRAMS COORDINATOR 620 1 1 0 20058 MANAGEMENT ANALYST 600 0 '! 0 1 • 30066 CONSTRUCTION/MAINTENANCE INSPEC 580 1 E 1 0 30074 HOUSING PROGRAMS TECHNICIAN 460 1 i 1 2 I • 30020 ADMINISTRATIVE SECRETARY 440 1 I 1 0 I • TOTAL 6 6 7 • • • • • • • Page 7-30 • C C\ HOUSING AUTHORITY -CATALINA GARDENS APT • FUND# 871 HAPSiNG;AUTHORITY--CATALINA GA1 DENS:APT oEPT. $820 Program Narrative: C Catalina Gardens Apartment complex has 72 units which are all rented at affordable levels for very low, • low and moderate income seniors. 0 C C C C C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS SUPPLIES OTHER SERVICES 206,379 228,574 147,146 260,628 77 12% CAPITAL OUTLAY 9,442 0 13,737 22,300 62 34% TOTALS' 215,821 228,574 160,883 282,928 75 86% C 0 SIGNIFICANT CHANGES: Contract services Includes Pest Control,Gardening and Subcontract cleaning services Utilities Services includes Telephone,Trash Removal,Gas&Electric,Water and Sewer C Repairs&Maintenance includes Electrical,Plumbing,Carpet&Floonng,Building Supplies,Landscaping, Mechanical Equipment,Pool Maint,Painting and Janitonal Supplies C Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) A There is an increase in payroll expense due to a relocation of managers amongst the complexes B Management Fee is currently authonzed at$31 per door C Replacement expenses generally replace those items that's life expectancy has expired such as appliances,HVAC's,water heaters,stucco repainting,pool/spa heater replacements • C • C • C • • • • • • • • • C C C Page 7-31 C • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006• HOUSING,AUTHORITY -CATALINA GARDENS APT FUND"#871 8620 • ACTUAL ADOPTED PROJECTEt REQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 Revenue • 871-8620-363 20-00 TOTAL RENTAL INCOME 257,768 • Expenditures 871-8620-46630-89 PROF-CATALINA GARDEN 50,338 62,253 42,230 88,283 • 871-8620-466 30-92 PROF-OTHER 28,321 30,612 20,724 34,644 871-8620.466 30-93 PROF-ADM EXP/APARTMENT BL 25,931 26,784 19,982 27,648 871-8620-46632-23 ADVERTISING/PROMOTION 5,591 5,611 5,099 6,466 • 871-8620-466 33-10 R/M-BUILDING 40,886 45,355 23,519 50,360 871-8620-466 35-14 UTILITIES 43,698 42,840 28,817 44,400 • 871-8620-46636.95 MISCELLANEOUS EXP 11,614 15,119 6,777 8,827 SUBTOTAL EXPENDITURES 206,379 228,574 147,146 260,628 • NET OPERATING INCOME(NOI) (206,379) (228574) (147.146) (2.860 • 871-8620-46633.11 REPLACEMENT EXPENDITURES 5,155 - 3,932 22,300 871-8620-46640.01 CAPITAL BUDGET 4,287 - - - 871-8620-46640.50 CAPITAL IMPROVEMENTS - - 9,806 - NET INCOME (215.8211 (228,574) (160.883) (25.160, • • • • • • • • • • • • • • • • • • • • • • • • Page 7-32 C C HOUSING AUTHORITY- DESERT POINTE C FUND# 871 HOUSING AUTHORITY - DESERT POINTE DEPT. 8630 C C Program Narrative: • Desert Pointe Apartment complex has 64 units which are all rented at affordable levels for very low, C low and moderate income families C C C C C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS C SUPPLIES OTHER SERVICES 219,391 223,611 149,376 294,570 97 20% C CAPITAL OUTLAY 46,565 0 261,585 55,000 -78 97% TOTALS: 265,956 223,611 410,961 349,570 -14 94% SIGNIFICANT CHANGES: Contract services includes Pest Control,Gardening and Subcontract cleaning services C Utilities Services includes Telephone,Trash Removal,Gas&Electric,Water and Sewer Repairs&Maintenance includes Electrical,Plumbing,Carpet&Floonng,Building Supplies,Landscaping, • Mechanical Equipment,Pool Malnt,Painting and Janitorial Supplies Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) C A Management Fee is currently authorized at$31 per door C B Replacement Expenses include HVAC's,trash gates,water heaters,kitchen/bathroon cabinets and fixtures, appliances,and pool/spa repairs • • • • • C • C C • • Page 7-33 . • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006• HOUSING AUTHORITY-DESERT POINTE FUNS 871 8630 • ACTUAL ADOPTED PROJECTECREQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 REVENUE_ • 871-8630-363 20-00 TOTAL RENTAL INCOME 278,450 • EXPENDITURES • 871-8630-466 30-92 PROF-OTHER 30,684 27,720 23,469 44,676 871-8630-466 30-93 PROF-ADM EXP/APARTMENT BL 22,232 23,808 17,624 24,576 • 871-8630.46630.97 PROF-DESERT POINTE 50,777 61,390 45,056 108,687 • 871-8630-46632-23 ADVERTISING/PROMOTION 3,242 1,816 794 3,225 871-8630-46633-10 R/M-BUILDING 57,730 44,435 23,994 51,390 • 871-8630-46635-14 UTILITIES 44,710 50,345 30,185 51,859 • 871-8630-46636-95 MISCELLANEOUS EXP 10,016 14,097 8,256 10,157 • • SUBTOTAL EXPENDITURES 219,391 223,611 149,376 294,570 • NET OPERATING INCOME(NOI) (219,391) (223,511) (149.376) (16,120) 871-8630-46633-11 REPLACEMENT EXPENDITURES 17,796 11,022 55,000 • 871-8630-46640-01 CAPITAL BUDGET 26,168 - 217,854 - 871-8630-6640-50 CAPITAL IMPROVEMENTS 2,601 - 32,709 - NET INCOME (265.956) (223,511) (410.961) (71.120 • • • • • • • • • • • • • • • • • • • • • • • Page 7-34 • C HOUSING AUTHORITY - LAS SERENAS yy FUND# 871 .j �NI= a., „) 7TM yat 0 . , Program Narrative: • C Las Serenas Apartment complex has 150 units which are all rented at affordable levels for very low, C low and moderate income seniors • C • C C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS SUPPLIES OTHER SERVICES 446,135 452,073 315,591 479,387 51 90% C CAPITAL OUTLAY 35,949 300,000 13,176 53,450 30566% TOTALS: 482,084 752,073 328,767 532,837 6207% SIGNIFICANT CHANGES Contract services includes Pest Control,Gardening and Subcontract cleaning services Utilities Services includes Telephone,Trash Removal,Gas&Electric,Water and Sewer Repairs&Maintenance includes Electrical,Plumbing,Carpet&Flooring,Building Supplies,Landscaping, Mechanical Equipment,Painting and Janitorial Supplies C Available Net Income may be used to offset Debt In Low-Mod Set Aside Fund(870) A Repairs and maintenance increased significantly for repairs to existing outdoor lighting,replacement of C carpet for long term residents and clubhouse and pool/spa filter replacement B Management Fee is currently authorized at$31 per door l� C Replacement Expenses include HVAC's,appliances,water heaters,pool/spa repairs and utility door replacements C C C C C C C C C C Page 7-35 C C • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • HOUSING AUTHORITY-LAS SERENAS - FUND# 871 _ __ 8640, • ACTUAL ADOPTED PROJECTECREOUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 REVENUE • 871-8640-363 20-00 TOTAL RENTAL INCOME 672,108 • • EXPENDITURES: 871-8640-466 30-92 PROF-OTHER 52,297 55,012 40,146 58,516 • 871-8640-466 30-93 PROF-ADM EXP/APARTMENT BL 52,914 55,800 41,076 57,600 • 871-8640-466 30-98 PROF-LAS SERENAS 132,799 143,151 105,057 162,654 871-8640-46632-23 ADVERTISING/PROMOTION 7,128 7,212 4,841 9,000 • 871-8640-466 33-10 R/M-BUILDING 85,019 64,965 44,078 75,160 • 871-864046635-14 UTILITIES 99,919 95,405 68,622 101,709 871-8640-46636-95 MISCELLANEOUS EXP 16,059 30,528 11,772 14,748 • SUBTOTAL EXPENDITURES 446,135 452,073 315,591 479,387 • NET OPERATING INCOME(NOI) (446,135) (452,073) (315.591) 192,721 • 871-8640-46633.11 REPLACEMENT EXPENDITURES 35,857 - 13,176 53,450 • 871-8640-46640-01 CAPITAL BUDGET - 300,000 871.864046640.50 CAPITAL IMPROVEMENTS 92 • NET INCOME (482.084) (752,073) (328,767) 139.271 • • • • • • • • • • • • • • • • • • • • • • • • Page 7-36 • C HOUSING AUTHORITY - NEIGHBORS GARDEN APT. FUND# 871 HOUSING AUTHORITY-NEIGHBORS GARDEN APT. DEPT. 8650 C Program Narrative: C Neighbors Garden Apartment complex has 24 units which are all rented at affordable levels for very low, C. low and moderate income families C C C • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE C SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS SUPPLIES C OTHER SERVICES 77,212 90,890 48,806 106,709 118 64% CAPITAL OUTLAY 17,645 0 11,079 54,600 392 82% C TOTALS: 94,857 90,890 59,885 161,309 169 37% C SIGNIFICANT CHANGES: C Contract services includes Pest Control,Gardening and Subcontract cleaning services C Utilities Services Includes Telephone,Trash Removal,Gas 8 Electric,Water and Sewer Repairs 8 Maintenance includes Electrical,Plumbing,Carpet BFloonng,Building Supplies,Landscaping, C Mechanical Equipment,Painting and Janitorial Supplies Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) C A Management Fee is currently authorized at$31 per door B Replacement expenses include HVAC's,trash gates,water heaters, C kitchen/bathroom refurbishments, appliances,and pool spa repairs C C C • • • • • • • • C • • • • Page 7-37 I • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • HOUSING AUTHORITY -NEIGHBORS GARDEN APT. -` " FUND#, 871 . 8650'• ; • ACTUAL ADOPTED PROJECTEr REQUESTED Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • REVENUE: • 871-8650.363 20-00 TOTAL RENTAL INCOME 113,918 • • EXPENDITURES • 871-8650-466 30-88 PR-NEIGHBORS APARTMENTS 10,835 13,590 6,932 27,105 871-8650-466 30-92 PROF-OTHER 14,993 13,560 13,946 18,612 • 871-8650-466 30-93 PROF-ADM EXP/APARTMENT BL 8,422 8,928 6,570 9,216 871-8650-46632-23 ADVERTISING/PROMOTION 256 488 504 1,500 • 871-8650-466 33-10 R/M-BUILDING 21,771 29,320 6,663 26,550 • 871-8650-46635.14 UTILITIES 17,378 20,320 12,242 20,544 871-865046636-95 MISCELLANEOUS EXP 3,557 4,684 1,950 3,182 • SUBTOTAL EXPENDITURES 77,212 90,890 48,806 106,709 NET OPERATING INCOME(NOI) (77212) (90.890) (48 806) 7.209 • 871-8650-466 33-11 REPLACEMENT EXPENDITURES 10,894 6,509 54,600 • 871-8650-466 40-01 CAPITAL BUDGET - - 871-8650-46640-50 CAPITAL IMPROVEMENTS 6,751 4,571 • NET INCOME (94,857) (90.890) (59.885) (47.391 • • • • • • • • • • • • • • I • • • • • • • • Page 7-38 • 0 C HOUSING AUTHORITY-ONE QUAIL PLACE APTS. C� FUND# 871 HOUSING AUTHORITY-ONE QUAIL PLACE APTS. DEPT. 8660 l Program Narrative: C One Quail Place Apartment complex has 384 units,6%of which are rented at market rate with the remain C 94%rented at affordable levels for very low, low and moderate income. C C C C C C C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE C SUMMARY I FY 03-04 FY 0405 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS SUPPLIES C OTHER SERVICES 1,664,678 1,797,855 1,137,080 1,922,676 69 09%CAPITAL OUTLAY 183,023 18,500 129,329 620,000 379 40% TOTALS: 1,847,701 1,816,355 1,266,408 2,542,676 100 78% SIGNIFICANT CHANGES: A Increase due to staff salary increases and an additonal position for maintenance and painting B Other services and charges increased due to Increased audit and banking fees,loss deductible of$5000 and office supply needs for affordable recertification document copying C C Management Fee is currently authorized at$31 per door D Replacement expenses include HVAC's,kitchen/bathroom repairs,appliances,and pool/spa C and pond repairs Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) C C C C C C C C C C C C C C C C C C C Page 7-39 C • • • PALM DESERT REDEVELOPMENT AGENCY • BUDGET WORKSHEETS FY 2005-2006 HOUSJNQAUTHQRITY'-i ONE;QUAIL PLACE APTS. -F4JN$L 87,1L 8660 • ACTUAL ADOPTED PROJECTEE'REQUESTED Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • REVENUE • 871-8660-363 20-00 TOTAL RENTAL INCOME 2,409,210 • • EXPENDITURES 871-8660-46630-92 PROF-OTHER 281,046 240,480 151,794 243,084 • 871-8660466 30-93 PROF-ADM EXP/APARTMENT BL 136,063 142,848 106,437 147,456 • 871-866046630-95 PROF-1 QUAIL PL 573,242 625,419 457,307 723,167 • 871-866046632-23 ADVERTISING/PROMOTION 11,042 8,292 5,682 11,001 871-8660466 33-10 RIM-BUILDING 257,478 302,880 145,226 337,520 • 871-866046635-14 UTILITIES 362,032 399,000 234,002 409,646 871-8660-466 36-95 MISCELLANEOUS EXP 43,775 78,936 36,633 50,802 • • SUBTOTAL EXPENDITURES 1,664,678 1,797,855 1,137,080 1,922,676 • NET OPERATING INCOME(NOI) -1, 664,678 -1,707,855 -1.137,080 486.534 • 871-8660-466 33-11 REPLACEMENT EXPENDITURES 159,113 _ 125,339 120,000 871-866046640-01 CAPITAL BUDGET 18,407 500,000 • 871-866046640-50 CAPITAL IMPROVEMENTS 5,503 18,500 3,990 - • NET INCOME (1,847,701) (1.816,355) (1,266.408) (133,466 • • • • • • • • • • • • • • • • • • • • • • • Page 7-40 • C HOUSING AUTHORITY-THE PUEBLOS APTS. C FUND# 871 HOUSING AUTHORITY-THE PUEBLOS APTS. DEPT. 8670 C Program Narrative: The Pueblos Apartment complex has 15 units which are all rented at affordable levels for very low, • low and moderate income families • C C C C C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS SUPPLIES OTHER SERVICES 55,236 56,276 34,697 70,585 103 44% CAPITAL OUTLAY 2,907 0 642 27,850 4238 01% TOTALS 58,143 56,276 35,339 98,435 178 55% C SIGNIFICANT CHANGES- A Management Fee is currently authorized at$31 per door B Replacement Expenses include HVAC's,trash gates,water heaters,appliances,stucco repainting,and pool/spa repairs Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) C C C C C C C C C C C C C C C C C Page 7-41 C C • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • HOUSING AUT'HQRITY THE PUEBLOS APTS, FUNK 8-71 43,678 • ACTUAL ADOPTED PROJECTECREQUESTED Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • REVENUE • 871-8670-363 20-00 TOTAL RENTAL INCOME 49,080 • • EXPENDTURES 871-867046630-87 PROF-PUEBLOS 16,492 12,049 8,210 19,424 • 871-867046630-92 PROF-OTHER 9,563 9,960 7,127 12,120 • 871-8670-466 30-93 PROF-ADM EXP/APARTMENT BL 5,415 5,580 4,163 5,760 871-8670-46632-23 ADVERTISING/PROMOTION 385 414 348 1,650 • 871-8670466 33-10 R/M-BUILDING 9,701 10,530 6,390 15,240 • 871-867046635.14 UTILITIES 10,753 13,740 7,029 14,400 871-8670-466 36-95 MISCELLANEOUS EXP 2,927 4,003 1,431 1,991 • • SUBTOTAL EXPENDITURES 55,236 56,276 34,697 70,585 • NET OPERATING INCOME(NOI) (55,236) (56.276) (34,697) (21.505) • 871.867046633-11 REPLACEMENT EXPENDITURES 2,907 - - 27,850 871-867046640-01 CAPITAL BUDGET • 871-867046640-50 CAPITAL IMPROVEMENTS - - 642 - • NET INCOME (58.143) (56.276) (35,339) (49.355, • • • • • • • • • • • • • • • • • • • • • • • Page 742 • C HOUSING AUTHORITY-TAOS PALMS APTS. FUND# 871 HOUSING AUTHORITY -TAOS PALMS APTS. , • ,- , DEPT. t- 8690 C Program Narrative: Taos Palms Apartment complex has 16 units which are all rented at affordable levels for very low, C low and moderate income families C C C C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE C SALARY AND BENEFITS SUPPLIES OTHER SERVICES 72,224 78,923 44,697 96,942 116 89% • CAPITAL OUTLAY 11,751 37,247 8,115 37,300 35964% TOTALS: 83,975 116,170 52,812 134,242 154 19% SIGNIFICANT CHANGES: Contract services includes Pest Control,Gardening and Subcontract cleaning services • Utilities Services includes Telephone,Trash Removal,Gas&Electric,Water and Sewer Repairs&Maintenance includes Electrical,Plumbing,Carpet&Floonng,Building Supplies,Landscaping, C Mechanical Equipment,Painting and Janitorial Supplies Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) A Repairs&Maintenance increased for installation of ceiling fans,new thermostats,garbage disposals, faucets,front door locks,mirror doors and pool deck re-coating B Management Fee is currently authonzed at$31 per door C C Replacement Expenses include HVAC's,mailboxes,water heaters,appliances and pool/spa repairs C C C C C C C C C C C C o C C C C C C C Page 7-43 C • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • HOUSING-AUTHORITY -TAO$ PALMS APTS. ' -,FUNQ# 871 6690 • ACTUAL ADOPTED PROJECTECREQUESTED Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06• REVENUE: • 871-8690-36320.00 TOTAL RENTAL INCOME 78,735 • • EXPENDITURES 871-8690-46630-85 PROF-TAOSPALMS 11,070 13,590 8,172 22,314 • 871-8690-466 30-92 PROF-OTHER 13,266 12,900 10,715 17,460 • 871-8690466 30-93 PROF-ADM EXP/APARTMENT BL 5,444 5,952 4,443 6,144 871-869046632-23 ADVERTISING/PROMOTION 312 392 245 1,226 • 871-8690-466 33-10 RIM-BUILDING 26,327 27,225 9,729 30,020 871-8690-466 35-14 UTILITIES 12,840 14,615 9,221 16,536 • 871-8690-46636-95 MISCELLANEOUS EXP 2,965 4,249 2,174 3,242 • SUBTOTAL EXPENDITURES 72,224 78,923 44,697 96,942 • NET OPERATING INCOME(NOI) (72,224) (78.923) (44.697) (18,207) • 871-8690-466 33-11 REPLACEMENT EXPENDITURES 8,551 - 2,532 37,300 871-8690-46640.01 CAPITAL BUDGET - 27,247• - _ 871-869046640-50 CAPITAL IMPROVEMENTS 3,200 10,000 5,583 • NET INCOME (83,975( (116.170) (52,812) (55,507 • • • • • • • • • • • • • • • • • • • • • • • • Page 7-44 • C HOUSING AUTHORITY-CALIFORNIA VILLAS APTS. FUND# 871 C HOUSING AUTHORITY-CALIFORNIA VILLAS APTS DEFT:" :8880, Program Narrative: C Country Club Estates Apartment complex,acquired in March 2003, has 141 units C Tenants are currently being re-certified for the Authority's affordable program C • • C EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY04-05 FY05-06 CHANGE C SALARY AND BENEFITS SUPPLIES C OTHER SERVICES 540,801 680,410 425,108 835,817 96 61% CAPITAL OUTLAY 539,803 297,000 393,887 447,490 0 00% TOTALS: 1,080,604 977,410 818,994 1,283,307 5669% SIGNIFICANT CHANGES: Contract services includes Pest Control,Gardening and Subcontract cleaning services C Utilities Services includes Telephone,Trash Removal,Gas&Electric,Water and Sewer Repairs&Maintenance includes Electrical,Plumbing,Carpet&Flooring,Building Supplies,Landscaping, C Mechanical Equipment,Painting and Janitorial Supplies Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) A Management Fee is currently authonzed at$31 per door B Replacement Expenses include upgrades to intenors of units,HVAC's,water heaters and appliances In addition the 2003-2004 Capital improvement Budget included$1,500,000 carryover for rehabilitation for this complex C and any unused portion will be camed over to 2004-2005 with an additional$1,800,000 budgeted this year for renovations based on preliminary architectural estimates C C C C C C C C C C C C C C C C C C C Page 7-45 C • • • PALM DESERT REDEVELOPMENT AGENCY BUDGET WORKSHEETS FY 2005-2006 • HOUSING AUTHORITY-CALIFORNIA'VILLAS APTS ' - •M `. FUND#,871p:u : • Y. :8680. . • ACTUAL ADOPTED PROJECTECREQUESTED Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • REVENUE. • 871-8680-363 20-00 TOTAL RENTAL INCOME 606,884 • • EXPENDITURES. 871-8680-46630-82 PROF-COUNTRY CLUB ESTATES 184,600 139,740 90,810 177,471 • 871-8680.46630.92 PROF-OTHER 83,380 247,380 149,019 335,165 • 871-868046630-93 PROF-ADM EXP/APARTMENT BL 39,002 52,452 31,157 54,144 871-8680-46632-23 ADVERTISING/PROMOTION 7,141 4,240 4,770 8,000 • 871-868046633-10 R/M-BUILDING 107,867 108,240 70,073 133,840 871-8680-46635.14 UTILITIES 102,198 105,180 66,029 108,941 • 871-868046636-95 MISCELLANEOUS EXP 16,613 23,178 13,251 18,256 • SUBTOTAL EXPENDITURES - 540,801 680,410 425,108 835,817 • NET OPERATING INCOME(NOI) (540.801) (680,410) (425,1081 (228.933 • 871-8680-466 33-11 REPLACEMENT EXPENDITURES - - 15,665 32,500 871-8680-46640-01 CAPITAL BUDGET 232,832 - 132,416 • - 871-8680-46640.50 CAPITAL IMPROVEMENTS 306,971 297,000 245,807 414,990 • NET INCOME (1,080.604) (977,410) (818.994) (676.423 • • • • • • • • • • • • • • • • • • • • • • • • Page 7-46 • • • HOUSING AUTHORITY- LAGUNA PALMS APTS. FUND# 871 • HOUSING AUTHORITY- LAGUNA PALMS APTS DEFT. _ 861O - • Program Narrative: • Laguna Palms Appartments, acquired July 2003, has 48 units.Tenants will be • certified for the Authority's affordable program then the entire property will become • affordable through tenant attntion • • • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE • SALARY AND BENEFITS SUPPLIES • OTHER SERVICES 268,282 303,420 202,629 345,115 70 32% CAPITAL OUTLAY 240,354 1,000,000 146,810 369,254 151 52% • TOTALS. 508,636 1,303,420 349,439 714,369 104 43% • SIGNIFICANT CHANGES: Contract services includes Pest Control,Gardening and Subcontract cleaning services • Utilities Services Includes Telephone,Trash Removal,Gas&Electric,Water and Sewer Repairs&Maintenance includes Electrical,Plumbing,Carpet&Flooring,Building Supplies,Landscaping, • Mechanical Equipment,Painting and Janitorial Supplies Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870) • A Repairs&Maintenance increased for installation of ceiling fans,new thermostats,garbage disposals, • faucets,front door locks,mirror doors and pool deck re-coating B Management Fee is currently authonzed at$31 per door • C Replacement Expenses include HVAC's,mailboxes,water heaters,appliances and pooVspa repairs • • • • • • • • • • • • • • • • • • • • • Page 7-47 • • • • PALM DESERT REDEVELOPMENT AGENCY • BUDGET WORKSHEETS FY 2005-2006 • HOUSING AUTHORITY -LAGUNA PALMS AM FUND#871 u8610a_ • ACTUAL ADOPTED PROJECTECREQUESTED • Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 REVENUE: • 871-8610-36320-00 TOTAL RENTAL INCOME 204,100 204,100 207,470 • • EXPENDITURES 871-8610-46630-90 PROF-OTHERADMINISTRATIO 112,098 108,997 77,322 112,925 • 871-8610-46630-92 PROF-OTHER 37,352 61,220 62,492 116,676 • 871-8610-466 30-93 PROF-ADM EXP/APARTMENT B 12,452 17,856 11,019 18,432 871-8610-46632-23 ADVERTISING/PROMOTION 942 1,576 1,041 3,000 • 871-8610-466 33-10 R/M-BUILDING 64,893 74,280 20,816 49,200 • 871-8610-46635-14 UTILITIES 30,648 32,380 25,950 38,220 871-8610-466 36-95 MISCELLANEOUS EXP 9,897 7,111 3,990 6,662 • SUBTOTAL EXPENDITURES 268,282 303,420 202,629 345,115 • NET OPERATING INCOME(NOI) (268,282) (99.320) 1.471 (137.645 • 871-8610-46633-11 REPLACEMENT EXPENDITURES - - 695 23,000 871-8610-46640.01 CAPITAL BUDGET - 1,000,000 40,152 - • 871-8610-46640.50 CAPITAL IMPROVEMENTS 240,354 - 105,963 346,254 • NET INCOME (508.636) (1,099.320) (145,339) (506.899. • • • • • • • • • • • • • • • • • • • • • • • • Page 7-48 • • REDEVELOPMENT-HOUSING AUTHORITY • FUND# 871 • RE*.EVL ,PMENX-HOUSING AUTH°' ci ,4495 • Program Narrative: • The Palm Desert Housing Authority operates over 900 rental units owned by th eAgency Operations include day to day exter • maintenance and intoner repairs • A portion of the Agency's staff time will be allocated to the Housing Authonty based on actual time spent on this project • • • • EXPENDITURE ACTUAL ADOPTED PROJECTED REQUESTED PERCENTAGE • SUMMARY FY 03-04 FY 04-05 FY 04-05 FY 05-06 CHANGE SALARY AND BENEFITS • SUPPLIES OTHER SERVICES 5,699 114,000 89,109 114,500 • CAPITAL OUTLAY • TOTALS 5,699 114,000 89,109 114,500 000% • SIGNIFICANT CHANGES • • • • • • • • • • • • • • • • • • • • • • • • • Page 7-49 • • • • CITY OF PALM DESERT BUDGET WORKSHEETS FY 2005-2006 kik • ACTUAL ADOPTED PROJECTEC REQUESTED` Account Code Account Description FY 03-04 FY 04-05 FY 04-05 FY 05-06 • 871-4195-46610-10 MEETING COMPENSATION 2,100 2,000 1,500 2,500 • 871-4195-466 30-15 PROF-LEGAL 3,589 5,000 2,609 5,000 871-4195-466 30-90 PROF-OTHER ADMINISTRATION 10 20,000 85,000 87,000 • 871-4195-466 30-92 PROF-OTHER - 87,000 - 20,000 • • • • • • • • • • • • • • 5,699 114,000 89,109 114,500 • AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED BUDGET • FY 04-05 FY 05-06 Class# Title Grade Full-Time Filled Full-Time !Part-Time • I •• • TOTAL • • • • • • • • • • • • • • Page 7-50 C C C C C C • C • C • C C C C • C C O O C C C THIS PAGE IS LEFT INTENTIONALLY BLANK C C C C C C C C C C C C C C C C C C C I • • • • RESOLUTION NO. 05- • • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM • DESERT,CALIFORNIA, RESCINDS RESOLUTION NO. 04-73, "EXHIBIT • A" SALARY SCHEDULE, SALARY RANGES, AND ALLOCATED CLASSIFICATIONS FOR THE PERIOD OF JULY 1, 2005 THROUGH • JUNE 30, 2006. • WHEREAS, the City of Palm Desert has met and conferred in good faith with the • Palm Desert Employees Organization(PDEO)in accordance with the Meyers-Milias-Brown • Act and the City employer- employee relations Resolution No 81-89; and 1111 WHEREAS, the City of Palm Desert has reached agreement with the employees • represented by the Palm Desert Employees Organization, for the period July 1, 2001 • through June 30, 2006. • WHEREAS,the modification to"EXHIBIT A"does not change the MOU/Agreement • previously entered in between the Palm Desert Employees Organization and the City of • Palm Desert • NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY • OF PALM DESERT AS FOLLOWS. • • SECTION I -SALARY SCHEDULE. RANGES & ALLOCATED CLASSIFICATIONS • All employees shall be classified and shall receive compensation for services performed. • This compensation shall be in accordance with the established salary schedule and salary • ranges for their respective classification as shown below • This schedule of allocated positions supersedes the schedule of allocated positions in the • 2004/2005 approved budget. • The City of Palm Desert's Personnel System, Section 2 52 of the Palm Desert Municipal • Code prescnbes specific terms for appointment and tenure of all City employees • • SALARY AUTHORIZED - DEPTARTMENT/ACTIVITY CLASSIFICATIONS RANGES POSITIONS • • CITY MANAGER (5) • City Manager 895 1 • Assistant to the City Manager 820 1 • Special Projects Administrator 775 1 • Secretary to the City Manager 500 1 Sr. Office Assistant—OR- 380 1 • Office Assistant II 300 • • Page 8-1 • i • • • • Resolution 05 - - Salary Resolution • FINANCE (20) • Finance (13) • • Director of Finance/City Treasurer 865 1 • Assistant Finance Director 820 1 • Deputy City Treasurer 760 1 Senior Financial Analyst 740 1 • Management Analyst I — OR - 600 1 • Accountant I 560 I Accounting Technician II — OR - 560 5 Accounting Technician I 460 • Administrative Secretary 440 1 • Business License Technician 460 1 Sr Office Assistant- Business License 380 1 • I Data Processing (7) • Director of Information Systems 855 1 • Information Systems Analyst 560 1 • GIS Technician 560 1 • GIS Technician — Entry Level 480 1 Information Systems Technician 480 2 • Office Assistant II —OR - 300 1 • Office Assistant I 230 • COMMUNITY SERVICES (29) • • Community Services (13) • Assistant City Manager/Community Services 890 1 • Director of Special Programs 820 1 • Marketing Manager 730 1 • Senior Management Analyst 740 2 Secretary to the City Council 500 1 Or Recycling Technician 460 1 • Administrative Secretary 440 2 • Senior Office Assistant 380 1 Main Lobby Receptionist 360 1 • Office Assistant II — OR - 300 2 • Office Assistant I 230 • • I Page 8-2 41 II • • • • Resolution 05 - - Salary Resolution • • City Clerk (4) • • City Clerk 850 1 • Deputy City Clerk 560 1 Records Technician 440 1 • Office Assistant II — OR - 300 1 • Office Assistant I 230 • Human Resources (4) • • Interim Human Resources Director 60 1 • Human Resources Manager 760 1 Human Resources Technician 460 1 • Senior Office Assistant 380 1 • • Art in Public Places (3) • Public Arts Manager 730 1 • Public Arts Coordinator 560 1 • Public Arts Technician 460 1 • Visitor Information Center(5) • Visitor Information Center Manager 730 1 • Office Assistant II —OR - 300 4 • Office Assistant I 230 • DEVELOPMENT SERVICES (87) • • Development Services (5) • Assistant City Manager/Development Services 890 1 • Parks & Recreation Services Manager 820 1 • Risk Manager 770 1 • Senior Management Analyst 740 1 • Administrative Secretary 440 1 • • • • • • • 8-3 • • • C • O Resolution 05 - - Salary Resolution • C Building Operations/Maintenance (4) O • Building Maintenance Supervisor 480 1 C Maintenance Worker II —OR - 370 3 • Maintenance Worker I —OR- 240 Custodian II — OR - 300 • Custodian I 230 • Public Works Administration (22) • O Director of Public Works 865 1 • City Engineer 855 1 Engineering Manager 820 1 • Transportation Engineer 775 1 • Senior Engineer—OR- 770 1 • Project Administrator 730 Senior Engineer/ City Surveyor 770 1 O Project Administrator 730 1 • Associate Transportation Planner 730 1 C Assistant Engineer 720 1 Senior Public Works Inspector 640 1 • Senior Engineer Technician— OR - 600 1 • Engineering Technician II —OR - 470 C Engineering Technician I 420 Management Analyst II — OR - 700 1 • Management Analyst I 600 • Public Works Inspector II - OR - 600 3 • Public Works Inspector I 580 Engineering Technician II — OR— 470 1 • Engineenng Technician I 420 • Traffic Signal Specialist—OR - 640 1 O Traffic Signal Technician II 470 Capital Improvement Projects Technician 440 1 • Administrative Secretary 440 1 • Sr. Office Assistant 380 1 Office Assistant II — OR- 300 2 C Office Assistant I 230 • Public Works Streets Maintenance (16) • Maintenance Services Manager 780 1 C Streets Maintenance Supervisor 620 1 • Mechanic II 460 1 Senior Maintenance Worker 420 2 • Equipment Operator II 420 1 • Equipment Operator I 400 3 C Page 8-4 • C C • • • Resolution 05 - -Salary Resolution • Maintenance Worker II - OR - 370 6 Maintenance Worker I 240 • Sr. Office Assistant 380 1 • Public Works Civic Center Maintenance (5) • • Parks Maintenance Supervisor 620 1 • Senior Maintenance Worker 420 1 Maintenance Worker II -OR- 370 3 • Maintenance Worker I 240 • Landscape Services (6) • Landscape Manager 770 1 • Landscape Specialist 620 1 • Landscape Inspector II 560 1 Landscape Inspector I 480 3 • • Building & Safety(22) • Administration (5) • • Director of Building & Safety 855 1 Deputy Building Official 775 1 • Administrative Secretary 440 1 • Building and Safety Technician 420 1 • Office Assistant II - OR - 300 1 • Office Assistant I 230 • Plan Check (3) • Sr. Plans Examiner 680 1 • Building Permit Specialist II — OR- 560 2 • Building Permit Specialist 420 • Building Inspection (8) • • Building Inspection Manager 725 - 1 • Senior Building Inspector 640 2 Building Inspector II - OR - 560 5 • Building Inspector I 480 • • • • Page 8-5 • • • Resolution 05 - -Salary Resolution • • Code Inspection (6) • • Code Compliance Manager 710 1 • Senior Code Compliance Officer 640 1 • Code Compliance Officer II - OR - 560 3 Code Compliance Officer I 480 • Code Compliance Technician 420 1 • Planning & Community Development (7) • • Director of Community Development 865 1 • Planning Manager 820 1 • Associate Planner 730 1 Assistant Planner 680 1 • Planning Technician 560 1 • Administrative Secretary 440 1 • Senior Office Assistant 380 1 • REDEVELOPMENT AGENCY(12) • Assistant City Manager/RDA/Housing 890 1 • Director of Redevelopment & Housing 865 1 • Redevelopment Manager 800 1 • Redevelopment & Housing Finance Manager 775 1 Economic Development Manager 775 1 • Senior Management Analyst 740 1 • Economic Development Technician II — OR- 560 1 • Economic Development Technician I 480 Secretary to the Executive Director 500 1 • Redevelopment Finance Technician 460 1 • Accountant II —OR - 620 1 • Accountant I 560 Senior Office Assistant 380 1 • Office Assistant II - OR - 300 1 • Office Assistant I 230 • HOUSING (7) • • Housing Authority Administrator 775 1 Project Administrator 730 1 • Management Analyst II — OR - 700 1 • Management Analyst I 600 • Project Coordinator 620 2 • Housing Programs Technician 460 2 • Page 8-6 • • • • • • • • Resolution 05 - -Salary Resolution • • • TOTAL AUTHORIZED REGULAR FULL TIME POSITIONS 162 • • CITY COUNCIL MEMBERS 999 5 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Page 8-7 • • • • • • Resolution 05- -Salary Resolution • • SECTION II -EXEMPT PERSONNEL • The following positions are exempt from overtime provisions as defined by the Fair Labor • Standards Act and set forth in the Personnel Rules and Regulations, Sections 2 52 250. Among other things,these positions require spending numerous extra hours at meetings, • conferences and work and are designated Group A • Group A: • City Manager • Assistant City Manager Community Services • Assistant City Manager Development Services Assistant City Manager Redevelopment/Housing Authonty/Economic Development • City Clerk • City Engineer Director of Building&Safety • Director of Community Development Director of Finance/City Treasurer • Director of Information Systems • Director of Public Works Director of Redevelopment and Housing • Director of Special Programs • The following positions are exempt from overtime provisions as defined by the Fair Labor • Standards Act and set forth in the Personnel Rules and Regulations,Sections 2 52 250 Among other things,these positions require spending occasional extra hours at meetings, • conferences and work and are designated Group B • Group B: • Assistant to the City Manager Human Resources Manager • Assistant Finance Director Marketing Manager • Assistant Engineer Landscape Manager Assistant Planner Management Analyst I/II • Associate Engineer Maintenance Services Manager • Associate Planner Parks Maintenance Supervisor Associate Transportation Planner Parks & Recreation Services • Building Inspector Manager Manager Code Compliance Manager Planning Manager • Deputy City Treasurer Project Administrator • Deputy City Clerk Public Arts Coordinator Economic Development Manager Public Arts Manager • Engineenng Manager • Housing Authority Administrator RDA&Housing Finance Mgr • • • • . • • • • • • • • • • • Resolution 05- -Salary Resolution • Redevelopment Manager Senior Transportation Engineer • Risk Manager Senior Management Analyst • Secretary to the City Council Special Projects Administrator Secretary to the City Manager Streets Maintenance Supervisor • Secretary to the Executive Director Supervising Plans Examiner • Senior Engineer Transportation Engineer Senior Engineer/City Surveyor Visitor Information Center Mgr • ('The incumbent was onginally classified in Group A and per qualification in Resolution 81- • 98, shall continue to receive Group A benefits) • SECTION III -ANNUAL PHYSICALS • The following annual medical examinations are provided as set forth in the Personnel • Ordinance(Section 2 52 450 D) • Assistant City Manager Community Services • Assistant City Manager Development Services • Assistant City Manager Redevelopment/Housing Authonty/Economic Development City Clerk • City Engineer City Manager • Council Members • Director of Building&Safety Director of Community Development • Director of Finance/City Treasurer • Director of Information Systems Director of Public Works • Director of Redevelopment&Housing • Director of Special Programs • SECTION IV-MILEAGE REIMBURSEMENT • The mileage reimbursement rate to employees required to use their personal car on City • business shall be the federal allowable rate • SECTION V-OTHER COMPENSATION • While this resolution establishes the ranges and gross salary for certain positions in the • classified service for the City of Palm Desert, there are other benefits both tangible and intangible that are not addressed in this document Unless referenced otherwise, all • benefits in place on July 1,2005 will continue as constituted • • • • • • • • • • • • C C Resolution 05 - -Salary Resolution O SECTION VI C C This resolution is effective upon adoption The provisions relating to salary and other C compensation shall be effective and where applicable,accrue on,and from July 1, 2005 C PASSED,APPROVED AND ADOPTED by the Palm Desert City Council this day of June,2005 by the following vote,to wit C C AYES • NOES. C ABSENT ABSTAIN • ATTEST - • BUFORD CRITES, MAYOR • • • APPROVED: • • • RACHELLE KLASSEN,CITY CLERK • CITY OF PALM DESERT • • C C C I C C C C • • • CITY OF PALM DESERT Resolution 05-_ • SALARY SCHEDULE • FY 2005-2006 Effective 7/01/05-6/30/06 • • r" x s m• r Y'{ ... - .n a xa ,OLTO • 0 001 City Council Members 999 • 10001 City Manager!Executive Director 895 81 7090 • 10008 ACM for Community Services 890 58 2338 59 0455 61 9978 65 0977 68 3526 70 0614 71 8129 73 6082 75 4484 77 3346 • 10003 ACM for Development Services 890 56 2338 59 0455 81 9978 65 0977 68 3526 70 0614 71 8129 73 6082 75 4484 77 3346 • 10002 ACM for RDA/Housing 890 56 2338 59 0455 61 9978 65 0977 68 3526 70 0814 71 8129 73 8082 75 4484 77 3348 411 10009 Dir of Community Development 865 43 9199 46 1159 48 4217 50 8428 53 3849 54 7195 56 0875 57 4897 58 9289 60 4001 • 10006 Dir of Finance/City Treasurer 865 43 9199 461159 48 4217 50 8428 53 3849 54 7195 56 0875 57 4897 58 9269 60 4001 • 10017 Director of Public Works 865 43 9199 46 1159 48 4217 50 8428 53 3849 54 7195 58 0875 57 4897 58 9269 60 4001 • 10019 Director of Redevelopment&Housing 865 43 9199 46 1159 48 4217 50 8428 53 3849 54 7195 56 0875 57 4897 58 9269 60 4001 • 10018 City Engineer 855 38 5897 40 5192 42 5452 44 6725 46 9061 48 0788 49 2808 50 5128 51 7756 53 0700 411 10010 Director of Building&Safety 855 38 5897 40 5192 42 5452 44 8725 46 9061 48 0788 49 2808 50 5128 51 7756 53 0700 411 10013 Director of Redevelopment 855 38 5897 40 5192 42 5452 44 6725 46 9061 48 0788 49 2808 50 5128 51 7756 53 0700 • Director of information Systems 855 38 5897 40 5192 42 5452 44 6725 48 9061 48 0788 49 2808 50 5128 51 7756 53 0700 10015 City Clerk 850 36 7466 38 5839 40 5131 42 5388 44 6657 45 7823 46 9269 48 1001 49 3026 50 5352 • 10012 Director Of Human Resources 850 36 7466 38 5839 40 5131 42 5388 44 6657 45 7823 46 9269 48 1001 49 3026 50 5352 Li 20066 Assistant Finance Director 820 35 5128 37 2884 39 1528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 • 20060 Assistant to the City Manager 820 35 5128 37 2884 39 1528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 • 10016 Director of Special Programs 820 35 5128 37 2884 39 1528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 • 20003 Engineenng Manager 820 35 5128 37 2884 39 1528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 • 20028 Information Systems Manager 820 35 5128 37 2884 39 1528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 • 20007 Planning Manager 820 35 5128 37 2884 39 1528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 • 20071 Parks and Recreation Services Manager 820 35 5128 37 2884 39 1528 41 1104 43 1659 44 2450 45 3511 46 4849 47 6470 48 8382 • 20030 Redevelopment Manager 800 32 9350 34 5818 38 3109 38 1264 40 0327 41 0335 42 0593 43 1108 44 1886 45 2933 20009 Maintenance Services Manager 780 32 3692 33 9877 35 6871 37 4715 39 3451 40 3287 41 3369 42 3703 43 4296 44 5153 • 20046 Economic Development Manager 775 32 0933 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 • 20069 Housing Authority Administrator 775 32 0933 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 • 20070 Redevelopment&Housing Fin Manager 775 32 0933 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 • 20065 Special Projects Administrator 775 32 0933 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 • 20006 Transportation Engineer 775 32 0933 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 • Deputy Building Official 775 32 0933 33 6980 35 3829 37 1520 39 0096 39 9848 40 9844 42 0090 43 0592 44 1357 • 20048 Landscape Manager 770 31 6507 33 2332 34 8949 36 6396 38 4716 39 4334 40 4192 41 4297 42 4654 43 5270 • 20017 Risk Manager 770 31 6507 33 2332 34 8949 36 6396 38 4716 39 4334 40 4192 41 4297 42 4654 43 5270 • Page 8-11 • • C C CITY OF PALM DESERT Resolution 05- C SALARY SCHEDULE C FY 2005-2006 Effective 7/01/05-8/30/08 i8;* 0 � bb^- r' a1.. Px` ° z na .. ae r ...m .t ,a,• fr q Rt .` `rG i µ5"sdg Rvimis 20008 Senior Engineer 770 31 6507 33 2332 34 8949 36 6396 38 4716 39 4334 40 4192 41 4297 42 4654 43 5270 C 20056 Senior Engineer/City Surveyor 770 31 6507 33 2332 34 8949 36 6396 38 4716 39 4334 40 4192 41 4297 42 4654 43 5270 C 20064 Deputy City Treasurer 760 30 1548 31 6625 33 2456 34 9079 36 6533 37 5698 38 5088 39 4715 40 4583 41 4698 C 20049 Parks&Rem Planning Manager 760 30 1548 31 6625 33 2456 34 9079 38 6533 37 5696 38 5088 39 4715 40 4583 41 4698 C Human Resources Manager 760 301548 31 6625 33 2456 34 9079 38 6533 37 5696 38 5088 39 4715 40 4583 41 4698 C 20067 Senior Financial Analyst 740 301124 31 6180 331989 34 8588 36 6017 37 5187 38 4546 39 4160 40 4014 41 4114 C 20013 Senior Management Analyst 740 30 1124 31 6180 33 1989 34 8588 36 6017 37 5167 38 4546 39 4160 40 4014 41 4114 C 20012 Supervising Plans Examiner 740 30 1124 31 6180 33 1989 34 8588 36 6017 37 5167 38 4548 39 4160 40 4014 41 4114 C 20015 Associate Planner 730 29 8251 31 3164 32 8822 34 5263 36 2526 37 1589 38 0879 39 0401 40 0161 41 0165 O 20055 Associate Transportation Planner 730 29 8251 31 3164 32 8822 34 5263 36 2526 37 1589 38 0879 39 0401 40 0161 41 0165 C 20061 Marketing Manager 730 29 8251 31 3164 32 8822 34 5263 36 2526 37 1589 38 0879 39 0401 40 0161 41 0165 `/C 20036 Protect Administrator 730 29 8251 31 3164 32 8822 34 5263 36 2526 37 1589 36 0879 39 0401 40 0161 41 0165 C" 20016 Public Arts Manager 730 29 8251 31 3184 32 8822 34 5263 36 2526 37 1589 38 0879 39 0401 40 0161 41 0165 C 20051 Visitors Information Center Manager 730 29 8251 31 3164 32 8822 34 5263 36 2526 37 1589 38 0879 39 0401 40 0161 41 0165 C 20011 Building Inspector Manager 725 29 7071 31 1925 32 7521 34 3897 36 1092 37 0119 37 9372 38 8656 39 8577.40 8541 C 20018 Assistant Engineer 720 28 5034 29 9286 31 4250 32 9963 34 6461 35 5123 36 4001 37 3101 38 2429 39 1990 C 20019 Code Compliance Manager 710 27 3405 28 7075 30 1429 31 6500 33 2325 34 0633 34 9149 35 7878 36 6825 37 5996 C C 20020 Management Analyst II 700 27 0952 28 4500 29 8725 31 3661 32 9344 33 7578 34 6017 35 4667 36 3534 37 2622 C 20021 Assistant Planner _ 680 26 8417 28 1838 29 5930 31 0727 32 6263 33 4420 34 2781 35 1351 36 0135 36 9138 C i Senior Plans Examiner 680 268417 281838 295930 310727 326263 334420 342781 351351 360135 369138 C 30001 Senior Building Inspector 640 25 6588 26 9417 28 2888 29 7032 31 1884 31 9681 32 7673 33 5865 34 4262 35 2869 C 30063 Senior Code Compliance Officer 640 25 6588 26 9417 28 2888 29 7032 31 1884 31 9681 32 7673 33 5865 34 4262 35 2869 C 30046 Senior Public Works inspector 640 25 6588 26 9417 28 2888 29 7032 31 1884 31 9681 32 7673 33 5865 34 4262 35 2869 C 30082 Traffic Signal Specialist 640 25 6588 28 9417 28 2888 29 7032 31 1884 31 9681 32 7673 33 5865 34 4262 35 2869 C 30002 Accountant II 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 C 30065 Project Coordinator 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 30061 Landscape Specialist 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 20022 Parks Maintenance Supervisor 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 C 30004 Plans Examiner 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 30079 Sr Construction Contract Admin 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 C 20023 Streets Maintenance Supervisor 620 25 4135 26 6842 28 0184 29 4193 30 8903 31 6626 32 4542 33 2656 34 0972 34 9496 C\ 20068 Human Resources Management Analyst 600 24 7287 25 9651 27 2634 28 6266 30 0579 30 8093 31 5795 32 3690 33 1782 34 0077 C Page 8-12 )^ `F • • • CITY OF PALM DESERT Resolution 05-_ • SALARY SCHEDULE ' Effective 7/01/05-6/30/06 • x +}y4�,'d' 4.417 t • 20058 Management Analyst I 600 24 7287 25 9651 27 2634 28 6266 30 0579 30 8093 31 5795 32 3690 331782 34 0077 • 30076 Public Works Inspector II 600 24 7287 25 9651 27 2634 28 6266 30 0579 30 8093 31 5795 32 3690 33 1782 34 0077 • 30013 Sr Engineering Technician 600 24 7287 25 9651 27 2634 28 6266 30 0579 30 8093 31 5795 32 3690 33 1782 34 0077 • 30066 Constriction/Maintenance Inspector 580 23 3852 24 5545 25 7822 27 0713 28 4249 29 1355 29 8639 30 6105 31 3758 32 1602 • 30006 Public Works Inspector I 580 23 3852 24 5545 25 7822 27 0713 28 4249 29 1355 29 8639 30 6105 31 3758 32 1602 • 30011 Accountant I 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30080 Accounting Technician II 560 23 0556 24 2084 25 4188 28 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30008 Building Inspector II 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30009 Building Permit Specialist II 560 23 0556 24 2084 25 4188 26 6897 28 0242 26 7248 29 4429 30 1790 309335 31 7068 • 30068 Economic Development Technician II 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30012 Code Compliance Officer II 560 23 0558 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30041 GIS Technician 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30073 Information Systems Analyst 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30075 Landscape Inspector II 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30010 Planning Technician 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • • 30071 Public Art Coordinator 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 30044 Sr Human Resources Technician 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • Deputy City Clerk 560 23 0556 24 2084 25 4188 26 6897 28 0242 28 7248 29 4429 30 1790 30 9335 31 7068 • 20044 Secretary to the City Council 500 22 2695 23 3830 24 5522 25 7798 27 0688 27 7455 28 4391 29 1501 29 8789 30 6259 • 20024 Secretary to the City Manager 500 22 2895 23 3830 24 5522 25 7798 27 0688 27 7455 28 4391 29 1501 29 8789 30 6259 • 20045 Secretary to the Executive Dir 500 22 2695 23 3830 24 5522 25 7798 27 0688 27 7455 28 4391 29 1501 29 8789 30 6259 • 30015 Building Inspector I 480 20 7062 21 7415 22 8286 23 9700 25 1685 25 7977 26 4426 27 1037 27 7813 28 4758 • 30047 Economic Development Technician I 480 20 7062 21 7415 22 8286 23 9700 25 1685 25 7977 26 4426 27 1037 27 7813 28 4758 • 30014 Code Compliance Officer I 480 20 7062 21 7415 22 8286 23 9700 25 1685 25 7977 26 4426 27 1037 27 7813 28 4758 • 30056 Information Systems Technician 480 20 7062 21 7415 22 8286 23 9700 25 1685 25 7977 28 4426 27 1037 27 7813 28 4758 • 30045 Landscape Inspector I 480 20 7062 21 7415 22 8286 23 9700 25 1685 25 7977 26 4426 27 1037 27 7813 28 4758 • Building Maintenance Supervisor 480 20 7062 21 7415 22 8286 23 9700 25 1685 25 7977 26 4426 27 1037 27 7813 28 4758 • 30016 Engineenng Technician II 470 20 5034 21 5286 22 6050 23 7353 24 9221 25 5452 26 1838 26 8384 27 5094 28 1971 • 30081 Traffic Signal Technician II 470 20 5034 21 5286 22 6050 23 7353 24 9221 255452 26 1838 26 8384 27 5094 28 1971 • 30019 Accounting Technician I 460 201989 21 2088 22 2692 23 3827 24 5518 251656 25 7947 26 4396 271006 27 7781 • 30072 Business License Technician 460 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947 26 4396 27 1006 27 7781 • 30074 Housing Programs Technician 460 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947 26 4396 27 1006 27 7781 • Page 8-13 • • C C CITY OF PALM DESERT Resolution 05- SALARY SCHEDULE C FY 2005-2006 Effective&7/)01/05.6/30/06 ' 4� " 9,� rr��r�� Y• �b�{"-A ry�][} � "(�}jd'yj �/i'� C r . iXt & , N i"lkJ �r `K rWtJ d'I t}4{4R. eC+ll�, 30018 Human Resources Technician 460 20 1989 21 2088 22 2692 23 3827 24 5518 251658 25 7947 26 4398 27 1006 27 7781 C, 30025 Mechanic II 460 20 1989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947 26 4396 27 1006 27 7781 30077 Public Arts Technician 460 201989 21 2088 22 2692 23 3827 24 5518 251656 25 7947 26 4398 271006 27 7781 C 30059 RDA Finance Technician 460 20 1989 21 2088 22 2692 23 3827 24 5518 251656 25 7947 26 4396 271006 27 7781 C Recycling Technician 460 201989 21 2088 22 2692 23 3827 24 5518 25 1656 25 7947 26 4396 271006 27 7781 C 30020 Administrative Secretary 440 19 9203 20 9163 21 9621 23 0802 24 2132 24 8185 25 4390 26 0750 26 7269 27 3951 C 30083 Capital Improvement Projects Technician 440 19 9203 20 9163 21 9621 23 0602 24 2132 24 8185 25 4390 26 0750 26 7269 27 3951 C 30046 Records Technician 440 19 9203 20 9163 21 9621 23 0602 24 2132 24 8185 25 4390 26 0750 26 7269 27 3951 C 30024 Building Maintenance Coord 420 18 9653 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 C 30023 Building Permit Specialist 420 18 9653 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 30064 Code Compillance Technician 420 18 9653 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 C 30005 Engineering Technician I 420 18 9653 19 9138 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 l/C Th 30053 Equipment Operator II 420 18 9653 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 254456 26 0817 ` 30021 Senior Maintenance Worker 420 18 9653 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 C Building and Safety Technician 420 18 9653 19 9136 20 9093 21 9548 23 0525 23 6288 24 2195 24 8250 25 4456 26 0817 30052 Equipment Operator I 400 18 0815 18 9856 19 9349 20 9316 21 9782 22 5277 23 0909 23 8682 24 2599 24 8664 30028 Senor Office Assistant 380 17 1989 78 0588 18 9617 19 9098 20 9053 21 4279 21 9636 22 5127 23 0755 23 6524 30029 Maintenance Worker II 370 16 7904 17 6299 18 5114 19 4370 20 4089 20 9791 21 4421 21 9782 22 5277 23 0909 30027 Accounting Assistant II 360 16 3791 77 1987 18 0580 18 9609 79 9089 20 4066 20 9768 21 4397 21 9757 22 5257 30051 Recephomst 360 16 3791 17 1981 18 0580 18 9609 19 9089 20 4066 20 9168 21 4397 21 9757 22 5251 C 30028 Mechanic I 340 16 0747 16 8784 17 7223 18 6084 19 5388 20 0273 20 5280 21 0412 21 5672 22 1064 C 30031 Custodian II 300 15 6100 16 3905 17 2100 18 0705 18 9740 19 4484 19 9346 20 4330 20 9438 21 4674 C 30030 Office Assistant II 300 15 6100 16 3905 17 2100 18 0705 18 9740 19 4484 19 9346 20 4330 20 9438 21 4674 30036 Maintenance Worker I 240 14 2747 14 9884 15 7378 16 5247 17 3509 17 7847 18 2293 18 6850 19 1521 19 6309 30034 Custodian I 230 14 0717 14 7753 15 5141 16 2898 17 1043 17 5319 17 9702 18 4195 18 8800 19 3520 30035 Office Assistant I 230 14 0717 14 7753 15 5141 16 2898 17 1043 17 5319 17 9702 18 4195 18 8800 19 3520 CL Interns Human Resources Director 60 62 5000 C C C C C Page 8-14 C 411 I • • • PALM DESERT REDEVELOPMENT AGENCY • FIVE YEAR IMPLEMENTATION PLAN • PROPOSED PROJECT LIST PURPOSE OF PROJECT FUNDING AMOUNT Project Area g1 • 12 Acres-Entrada Development of 12 Acre Site Cash,Current Bond 2,138,882 Catalina Recreation Center Construction of a senior community center Current Bond 100,000 • COD Pool Renovation of the COD Swimming Pool Bond,Unfunded 481,082 El Paseo Courtesy Carts Marketing program for shopping district in PA 1 Cash 625,000 • Fred Waring Widening of Fred Wanng Drive in PA 1 Current Bond 782,993 Living Desert Parking Lot Public Parking Easement Cash 750,000 • Palms to Pines Glasser Remodel of shopping center Current Bond 1,425,000 Palms to Pines-Central Remodel of shopping center Current Bond 800,000 • Parking Lot Improvements Public Parking Cash 8,000 Perimeter Landscaping Landscaping improvements for assess distncts Cash 89,364 • Portola Avenue Bndge Bridge over the Whitewater Channel Unfunded 4,000,000 Undergrounding Neighborhoods(g7) Placement of utilities under ground Current Bond 8,000,000 • TOTAL PROJECT AREA#1 819,180,381 • Project Area#2 Desert Willow Pad Stabilization Stabilization of pads at Desert Willow Cash 415,000 • CVWD Well Site Development-Desert Mow Construction of newwell sitesCVWD for CV D Cash 1,324,749 Perimeter Landscaping Landscaping improvements for assess districts Current Bond 241,845 • DW Improvements Renovation and other improvements at DW Current Bond Bee,g88 TOTAL PROJECT AREA#2 $2,888,080 • Project Area#3 • Perimeter Landscaping Landscaping improvements for assess distncts Current Bond 12,429 Corporation Yard Reimburse to Housing for grading of 23 acres Current Bond 75,000 • TOTAL PROJECT AREA#3 87,429 • Project Area 04 Fred Wanng Widening of Fred Waring Drive In PA 4 Current Bond 2,000,000 • Warner Trail Storm Drain Construction of storm dram improvements Current Bond 250,000 Freedom Park Construction of a regional park Current Bond 8,022,180 • Undergrounding Facilities Placement of utilities under ground Current Bond 2,500,000 TOTAL PROJECT AREA#4 812,772,180 • GRAND TOTAL ALL PROJECT AREAS b*S;an$ d4:708;D704 • • • • • • • • • • • • • • • • • • • Page 8-15 • • C C C CITY OF PALM DESERT C FINANCE DEPARTMENT C STAFF REPORT C To: Honorable Mayor and Members of the City Council • From: Paul S Gibson, Director of F inance(City Treasurer C Date: June 7, 2005 C Subject: OUT OF STATE TRAVEL IN FY 2005-2006 BUDGET C The FY 2005/2006 budget, as presented, includes out-of-state travel for the departments listed below C The tnps are for attendance at national conferences of professional organizations of which the City or department head is a mem ber. C [ I I C Department I Organization Destination i Attendee I 0 ' City Council National League Washington, D C Council C (Tnps for heanngs) l C ICSC Las Vegas, NV I Council US Mayors Conf Washington, D C I Mayor C ! 4 I C Community National League Washington, DC ACM and Sr Mgmt.Analyst Services National League Charlotte, NC E ACM and Sr Mgmt.Analyst C IFEA San Antonio, TX Sr Management Analyst I C Nat'l Community Texas Sr. Management Analyst Development j C Assn Sweden Director Aspen Accord { C ! I Conference [ ; ! C Development I APWA V Peona, IL ,I, Director/ACM/City Engineer Services/Public ICMA I Minneapolis, MN I ACM C Works ITE Kalispell, MT Transportation Engineer C NCUTCD/TRB I Arlington, VA City Engineer C NCUTCD/TRB Kansas City, MO City Engineer CLSA Lake Tahoe, NV Senior Engineer C ISA Pittsburgh, PA 1 Landscape Manager C Autodesk Las Vegas, NV 1 Engineenng Technician IIA Tampa Bay, FL $ Landscape Manager C I ITE Melbourne, Australia City Engineer C Risk Manager I AlHce Chicago, IL Risk Manager I C I 1 City Clerk IIMC Whistler, BC City Clerk C NLCAC Washington, DC ACM Comm Sery C Redevelopment t ICSC , Las Vegas, NV ACM/Director/Manager C Finance HUG Conference Lake Buena Vista, FL Director and IS Manager C GIOA Las Vegas, NV Director and Dep Treasurer Building & Safety ICC (ABM) Detroit, MI Director C HUG Conference Lake Buena Vista, FL Director C IAPMO (ABM) Albuquerque, NM Bldg Inspection Mgr C AIPP AAPAC Milwaukee, WI Public Art Coordinator C C 8-16 • • • • Cuy ofPalm Desert Glossary of Finance and Budget Tetras • Accounting System. The total set of records and procedures which are • used to record, classify, and report information on • the financial status and operations of any entity • Activity A specific unit of work or service performed. • Appropriations An authorization made by the City Council which • permits officials to incur obligations against and to • make expenditures of governmental resources Appropriations are usually made for fixed • amounts and are typically granted for a one year • period • Appropriations Ordinance. The official enactments by the City Council • establishing the legal authority for the City • officials to obligate and expend resources • Assessed Valuation The estimated value placed upon real and • personal property by the County Assessor as the • basis for levying property taxes. • Assets. Property owned by the City which has monetary • values. • Audit: A systematic examination of resource utilization • concluding in a written report It is a test of • managements internal accounting controls and is intended to. • - ascertain whether financial statements fairly • present Financial positions and results of • operations, - test whether transactions have been legally • performed, • - identify areas for possible improvements in accounting practices and procedures, • - ascertain whether transactions have been • recorded accurately and consistently, and; • - ascertain the managenal conduct of officials responsible for governmental resources. • Balance Sheet A statement purporting to present the financial • position of an entity by disclosing its assets, • liabilities, and fund equities as of a specific date. Under varying circumstances, assets are carried • at Alower of cost or market, A cost less allowance • for depreciation, etc Base Budget: On going expense for personnel, contractual • services, and the replacement of supplies and • equipment required to maintain service levels • previously authorized by the City • Page 8-17 • • C C City ofPalm Desert Glossary ofFmance and Budget Terms Bond (Debt Instrument): A written promise to pay (debt) a specified sum of C money (called pnncipal or face value) at a C specified future date (called maturity date) along with periodic interest paid at a specified C percentage of the principal (interest rate). Bonds C are typically used for long-term debt to pay for specific capital expenditures. C Budget (Operating). A plan of financial operation embodying an C estimate of proposed expenditures for a given period (typically a fiscal year) and the proposed C means of Financing them (revenue estimates). C The term is also sometimes used to denote the C officially approved expenditure ceilings under which the City and its departments operate. C C Budget Calendar: The schedule of key dates or milestones which C the City follows in the preparation and adoption of C the budget. G Budget Message' A general discussion of the proposed budget (City Managers) presented in writing as a part of, or supplement C to, the budget document The budget message C explains principal budget issues against the background of financial experience in recent C years and presents recommendations made by C the City Manager C Capital Assets. Assets of significant value and having a useful life C of more than one year Capital assets are also C called fixed assets C Capital Budget A plan of proposed capital expenditures and the C means of financing them. The capital budget is C enacted as part of the City's consolidated budget which includes both operating and capital outlays, C and is based on a capital improvement program C (CIP) C Capital Improvement A plan for capital expenditures to be incurred Program. each year over a period of ten future years setting • forth each capital project, the amount to be C expended in each year, and the method of financing those expenditures. • Capital Outlays Expenditures for the acquisition of capital assets C Includes the cost of land, buildings, permanent C improvements, machinery, large tools, rolling and - stationary equipment C C C Page 8-18 C • • • Cuy of Palm Desert Glossary of Finance and Budget Tams • • Capital Projects- Projects which purchase or construct capital • assets. Typically a capital project encompasses a purchase of land and/or the construction of a • building or facility. • Capital Projects Fund: Used to account for financial resources used for the acquisition or construction of major capital • facilities (other than those financed by Proprietary • Funds). • Certificate of Deposit A negotiable or non-negotiable receipt for monies • deposited in a bank or financial institution for a • specified penod for a specified rate of interest. • Commodities: Items of expenditure (in the operating budget) • which after use, are consumed or show a material • change in their physical condition, and which are generally of limited value and are charactenzed • by rapid depreciation Office supplies and motor • fuel are examples of commodities Contingency A budgetary reserve set aside for emergencies or • unforeseen expenditures not otherwise budgeted • for • Contractual Services Are items of expenditure for services the City • receives from an internal service fund or an • outside company. Utilities, rent, and maintenance service agreements are examples of contractual • services. • • Debt Service-. Payment of interest and repayment of principal to holders of the City's debt instruments • Debt Service Fund Used to account for the accumulation of • resources for and payment of general long-term • debt • Deficit: (1) The excess of an entity=s liabilities over its • assets (See Fund Balance). • (2) The excess of expenditures or expenses over • revenues during a single accounting period • Depreciation (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action • of the physical elements, inadequacy or • obsolescence. • (2) That portion of the cost of a capital asset which is charged as an expense during a • particular period • • Page 8-19 • • • • • Crty ofPalm Desert Glassary ofFinaace and Budget Timms • Encumbrances: Obligations in the form of purchase orders or • contact commitments which are chargeable to an • appropriation and for which a part of the appropriation is reserved They cease to be • encumbrances when paid or when an actual • liability is set up. • Enterprise Fund: Separate financial accounting used for government operations that are financed and • operated in a manner similar to business • enterprises, and where the intent of the governing body is that the costs (expenses, including • depreciation) of providing goods or services to the • general public be financed or recovered primarily • through user charges, or where the governing body has decided that periodic determination of • net income is appropriate for capital maintenance, • public policy, management control, or other purposes Examples if Enterprise Funds are • those used for utilities and transit systems. • Expenditures: Where accounts are kept on the accrual or • modified accrual basis of accounting, the cost of goods received or services rendered whether • cash payments have been made or not Where • accounts are kept on a cash basis, expenditures are recognized only when the cash payments for • the above purposes are made • Fiscal Year The twelve month period beginning July 1st and • ending the following June 30th • • Fixed Charges: Are items of expenditure for services rendered by • internal operations of the City. Rental of City • equipment, computer services, building rental, • indirect operating expenses and depreciation are examples of fixed charges Full Faith and Credit • A pledge of the Cities taxing power of a • government to repay debt obligations (typically • used in reference to General Obligation Bonds or tax supported debt) • Fund An independent fiscal and accounting entity with • a self-balancing set of accounts recording cash • and/or other resources together with all related • liabilities, obligations, reserves, and equities • which are segregated for the purpose of carrying on specific activities or attaining certain • objectives • • Page 8-20 • • I • • • Crty of Palm Desert Glossary of Finance and Budget Terms • • Fund Balance: The excess of an entities assets over its liabilities • A negative fund balance sometimes is called a deficit. • • General Fund The fund supported by taxes, fees, and other • revenues that may be used for any lawful purpose. The general fund accounts for all • financial resources except those required to be • accounted for in another fund. • General Obligation Bonds When the City pledges in full faith and credit to • the repayment of the bonds it issues, then those • bonds are general obligation (G O.) Bonds. Sometimes the term is also used to refer to bonds • which are to be repaid from taxes and other • general revenues In California, G O. bonds must be authorized by public referenda with two-thirds • voter approval. • Intergovernmental Grants: A contribution of assets (usually cash) by on • governmental unit or other organization to another. Typically, these contributions are made • to local governments from the State and Federal • governments. Grants are usually made for • specified purposes • Object of Expenditure Expenditure classification based upon the types • or categories of goods and services purchased. Typical objects and expenditures include. • -personnel services (salaries and wages), • -contractual services (utilities, maintenance • contract, travel) -commodities (supplies) • -fixed charges (rental of City equipment, City • building rental), and -capital outlays • • Operating Funds: Resources derived from recurring revenue • sources used to finance ongoing operating expenditures and pay-as-you-go capital projects. • • Performance Measurers: Specific quantitative measurers of work • performed within an activity or program (e.g., total miles of streets cleaned) Also, a specific • quantitative measure of results obtained through • a program or activity (e g , reduced incidence of vandalism due to new street lighting program). • • • • Page 8-21 • • • • • ay of Palm Desert Glossary ofFmance and Budget Terms • Personnel Services Items of expenditures in the operating budget for • salaries and wages paid for services performed • by City employees the incidental fringe benefit cost associated with City employment, and • amounts paid to outside firms, consultants, or • individuals for contract personnel services. • Rating The creditworthiness of a city is evaluated by • independent agencies • Reserve. An account used to indicate that a portion of fund • equity is legally restricted for a specific purpose, • or set aside for emergencies or unforeseen • expenditures not otherwise budgeted for. Reserve accounts can also be used to earmark a • portion of fund balance to indicate that it is not • appropriate for expenditures. • Resources: Total dollars available for appropriations including • estimated revenues, fund transfers and beginning • fund balances • Revenue The term designates an increase to a fund=s • assets which. • -does not increase a liability (e.g. proceeds from a • loan); • -does not represent a repayment of an expenditure already made, • - does not represent a cancellation of certain • liabilities; and - does not represent an increase in contributed • capital. • Revenue Bonds. When a government issues bonds which do not • pledge the full faith and credit of the Jurisdiction, it • issues limited liability revenue bonds. Typically, • pledges are made to dedicate one specific • revenue source to repay these bonds. In addition to a pledge of revenues, such bonds sometimes • may be secured by a lien against property. In • Santa Ma, revenues are typically derived form rates charged for utilities. • • Revenue Estimate. A formal estimate of how much revenue will be • earned from a specific revenue source for some future period; typically a future fiscal year • • • Page 8-22 • I I • • • City ofPalm Dessert Glossary ofFwance and Budget Tens • Source of Revenue. Revenues are classified according to their source • or point of ongin. • Special Revenue Fund Used to account for the proceeds of special • revenue sources that are restncted by law (or • administrative action) to expenditures for specific purposes • • Unit Cost. The cost required to produce a specific product or unit of service (e.g. the cost to purify one thousand • gallons of water) • User Charges (also The payment of a fee for direct receipt of a public • Known as User Fees): service by the party benefitting from the service. • • Y-Rating Designates a position which salary has been frozen at a specific salary graded step until the • position fits into a lower salary grade • • Yield The rate earned on an investment based on the pnce paid. • • • • • • • • • I • • • • • • • • • • • • Page 8-23 • 0