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BUDGET FISCAL YEAR 2012-2013
City of Palm Desert California .........•••••_,,,, •••- y • ••••. •11)10.1"m..."--' ••• AIP •• • t LIIIIk • • • • • • • • • tI.l,: 1 •\ - 'A i.._w.,..-....:i.7. • if -• 'Q,o .• .. t<,�'•• And Its Housing Financial Plan Fiscal Year 2012-2013 ,t9NI P a City of Palm Desert MISSION STATEMENT The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the community. VISION STATEMENT By 2013, the City of Palm Desert will be recognized as a world-class destination for tourism and a leader in energy efficiency and recreation for the community. CORE VALUES (not in priority order) The City of Palm Desert values ... Accountability and Fiscal Responsibility Exemplary Customer Service Teamwork Honesty and Integrity Creativity and Innovation Leadership Accessibility CITY OF PALM DESERT & ITS HOUSING AUTHORITY* ANNUAL OPERATING BUDGET FISCAL YEAR 2012-2013 PREPARED BY PAUL S. GIBSON AND JOSE LUIS ESPINOZA CITY COUNCIL ROBERT A. SPIEGEL, MAYOR WILLIAM R. KROONEN, MAYOR PRO TEM JEAN M. BENSON, COUNCILMEMBER CINDY FINERTY, COUNCILMEMBER JAN C. HARNIK, COUNCILMEMBER CITY MANAGER JOHN M. WOHLMUTH SUCCESSOR AGENCY EXECUTIVE DIRECTOR JOHN M. WOHLMUTH DIRECTORS RUSSELL GRANCE, DIRECTOR OF BUILDING & SAFETY LAURI AYLAIAN, DIRECTOR OF COMMUNITY DEVELOPMENT MARK GREENWOOD, DIRECTOR OF PUBLIC WORKS PAUL S. GIBSON, DIRECTOR OF FINANCE/CITY TREASURER RACHELLE D. KLASSEN, CITY CLERK FRANKIE RIDDLE, DIRECTOR OF SPECIAL PROGRAMS MARTIN ALVAREZ, DIRECTOR OF ECONOMIC DEVELOPMENT JANET MOORE, DIRECTOR OF HOUSING *The Successor Agency to the Palm Desert Redevelopment Agency includes the Palm Desert Housing Authority, whose financial plan is included herein. Reader's Guide to the Budget Reader's Guide to the Budget Tab 3 - General Fund This guide is intended to help the reader • General Fund Revenues, an analysis of FY understand what information is available in the 2012-13 General Fund revenues is provided in this budget and how it is organized. The FY 2012-13 section, including General Fund revenues by budget document consists of nine sections or tabs category, revenue overview, revenue summary and including a Budget Glossary and topical index. revenue by line-item. • General Fund Expenditures, an explanation of General Fund expenditures, including expenditures Cover Page by category, department, summary of expenditures, expenditure overview and expenditures by line-item. Reader's Guide to the Budget provides a listing • Department/Division Budgets, shows the City's of chapters included in the annual budget. basic organizational units which provide essential services to the citizens of Palm Desert. Departmental and divisional budgets are presented Tab 1- Table of Contents & Reader's in the following format: • Program/Department Description-A description Guide of the services or functions provided by each • Table of Contents-provides page numbers to division. locate various sections within the budget • Expenditures by Category - A chart comparing document. FY 2010-12 actual expenditures, FY2011-12 budgeted and projected expenditures and budget for FY 2012-13. Percent change from the FY Tab 2 - Budget Summary Information 2011-12 budget compared to the FY 2012-13 Accounting System and Budgetary Control budget is also included. • • Significant Changes - Reflects the significant provides an overview of the City's accounting systems and the level at which budgetary impacts of budgetary changes are outlined along control is maintained. with an alphabetical letter identifying the line item • Budget Process provides an overview of the that changed. budget development process and a budget • Department/Division Line item detail - Shows calendar. the specific detail of all expenditures for the All Funds Summary is a comprehensive department. • overview of the FY 2012-13 budget, with a • Staff Authorized -Shows the title of the individual focus on all funds (consolidated). Included are positions within each department for FY 2011-12 tables and graphs for both revenues and and 2012-13. Additionally, the chart reflects the expenditures and an overview of revenue actual grade step of each position. The salary assumptions that were utilized in the grade table is located in the appendix section. development of the 2012-13 budget. A listing of all City-wide programs is included in this section. Tab 4 - Special Revenue Funds • Appropriations Limit Calculation, which is This section includes budgets for the City's Special required by State constitution, places limits on Revenue funds. Fund descriptions, along with revenue the amount of proceeds of taxes that the City and expenditure information and beginning and ending can receive and allocate each year. fund balances are presented. Special Revenue Funds • Debt Summary is an overview of the City's include the Traffic Safety, Drainage, Traffic Signals, general government, Redevelopment Agency Measure A, Housing Mitigation, Community and assessment district debt. Development Block Grants, Proposition A Fire Tax, Air Quality Management, City Wide Business Promotion, Art in Public Places, New Construction Tax and Park & Recreation Facilities. The budgets for the Golf Course and Office Complex are also presented in this section i • Reader's Guide to the Budget Tab 5 - Special Assessment Funds This section includes budgets for the various landscape and lighting districts along with two business improvement districts. Fund descriptions, along with revenue and expenditure information and beginning and ending fund balances are presented. Tab 6 - Debt Service Assessment Districts This section presents an overview of all the budgets for assessment districts formed within the City and Redevelopment Agency. Fund descriptions, along with revenue and expenditure detail and beginning and ending fund balances are presented. Tab 7 - Capital Improvement Projects This section of the budget gives an overview of the City's and Redevelopment Agency Capital Improvement Program(CIP), Map of the 5 year Capital Improvement Program, CIP 5 year project summaries, Existing carryover projects and detailed CIP project sheets. The project sheets outline project descriptions, projected costs, location description, anticipated annual maintenance cost, funding sources and status of review by committees or citizens. Tab 8 — Palm Desert Housing Authority This section of the budget gives an overview of the Low and Moderate Income Housing administration and the Housing Authority Apartment budgets. Tab 9 - Appendix • Resolution adopting 2012-13 Salary Schedule and Authorized Positions. • Approved list of Out-of-State Travel. • Glossary of Finance and Budget Terms This provides a complete glossary of terms and acronyms used throughout the budget document. ii City of Palm Desert Table of Contents TABLE OF CONTENTS INTRODUCTORY PAGES SECTION-PAGE Reader's Guide to the Budget Table of Contents iii Resolution No. 2012-51 Adopting a Financial Plan vi Resolution No. HA-45 Adopting a Financial Plan for Housing Authority vii Resolution No. 2012-52 Establishing the Appropriations Limit viii SECTION 1: BUDGET SUMMARIES Accounting System and Budgetary Control 1-1 * City Managers Executive Summary, FY 2012-2013 1-3 All Fund Summary 1-7 * Where The Money Comes From & Where The Money Goes 1-8 All Fund Revenues by Category 1-10 All Fund Expenditures by Category 1-11 GANN Appropriations Limit Calculation 1-12 Schedule of Authorized Staff Positions 1-13 Estimated Revenues Detail by Fund 1-14 SECTION 2: GENERAL FUND OPERATING BUDGET General Fund Overview 2-1 * General Revenue Summary 2-2 General Revenue Detail 2-7 General and Fire Fund Expenditure Summary 2-8 * General and Fire Fund Expenditure by Department 2-10 * General and Fire Fund Expenditure Comparison Graph 2-11 General and Fire Fund Revenue and Expenditure Comparison 2-12 * General Fund Expenditures by Category 2-13 Summary of Expenditures by Category 2-14 General Fund Departmental Expenditures (Departmental Summary by Expenditure Category) City Council 2-22 City Manager City Manager 2-24 City Attorney 2-26 Human Resources 2-28 Legal Special Services 2-30 Legislative Advocacy 2-32 Community Services Special Programs 2-34 Community Promotions 2-36 Community Services/City Clerk 2-38 Elections 2-40 * denotes graph iii City of Palm Desert Table of Contents SECTION 2: GENERAL FUND OPERATING BUDGET(Cont) SECTION-PAGE Finance Finance 2-42 Independent Audit 2-44 General Services 2-46 Information Technology 2-48 Unemployment Insurance 2-50 Insurance 2-52 Inter-Fund Transfers Out 2-54 Outside Agency Funding 2-56 Police Services Police Services 2-58 Public Works-Administration PW-Administration 2-60 PW-Street Maintenance 2-62 PW-Civic Center Park Maintenance 2-64 PW-Park Maintenance 2-66 PW-Landscaping Service Division 2-68 PW-Street Lights/Traffic Safety 2-70 PW-Street Repairs and Maintenance 2-72 PW-Corporation Yard 2-74 PW-Equipment/Auto 2-76 PW-Public Bldg Operation/Maint 2-78 PW-Portola Community Center Bldg 2-80 NPDES-Storm Water Permit 2-82 Building& Safety Building & Safety 2-84 Economic Development Economic Development 2-86 Marketing 2-88 Visitors Information Center 2-90 Planning & Community Development 2-92 Animal Control 2-94 SECTION 3:SPECIAL REVENUE FUNDS Special Revenue Fund Overview 3-1 * Special Revenue Fund Budgets 3-3 SECTION 4:SPECIAL ASSESSMENTS Special Assessment Fund Overview 4-1 Special Assessment District Zones Consolidated Report Zone 2—06 L3 4-3 Zone 6SP—Sundance West 4-4 Zone 16 CV—El Paseo Merchants 4-5 * denotes graph iv City of Palm Desert Table of Contents SECTION 5:DEBT SERVICE FUNDS SECTION-PAGE Debt Service Fund Overview 5-1 Debt Service Fund - Assessment Districts Consolidated Report 5-2 SECTION 6: CAPITAL IMPROVEMENT PROJECTS Capital Improvement Project Overview 6-1 5 - Year Schedule 6-2 SECTION 7: PALM DESERT HOUSING Palm Desert Housing Fund Administration 7-2 Housing Authority - Administration 7-4 Housing Authority—Laguna Palms Apartments 7-6 Housing Authority - Catalina Garden Apartments 7-8 Housing Authority - Desert Pointe 7-10 Housing Authority - Las Serenas 7-12 Housing Authority -Neighbors Garden Apartments 7-14 Housing Authority - One Quail Place 7-16 Housing Authority - The Pueblos Apartments 7-18 Housing Authority - California Villas Apartments 7-20 Housing Authority - Taos Palms Apartments 7-22 Housing Authority—Carlos Ortega Villas 7-24 Housing Authority—Palm Village Apartments 7-26 Housing Authority—Candlewood Apartments 7-28 Housing Authority—La Rocca Villas 7-30 Housing Authority—Sagecrest 7-32 SECTION 8:APPENDIX SECTION-PAGE Approved List of Out of State Travel 8-1 Resolution 2012-53: Salary Schedule & Authorized Positions 8-2 Salary Schedule- FY 2012/2013 8-9 City of Palm Desert Organization Chart 8-14 Glossary of Finance and Budget Terms 8-15 * denotes graph V RESOLUTION NO. 2012-51 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1, 2012 THROUGH JUNE 30, 2013 WHEREAS, the City Council has received and considered the proposed Program and Financial Plan submitted by the City Manager on June 28, 2012; and WHEREAS, after due notice, the City Council held a public hearing on the proposed plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that: 1. The amounts shown on Exhibit 1, "Estimated Revenues", are hereby accepted as the Estimated Revenues for the 2012-13 Fiscal Year for each fund and revenue source. 2. The amounts shown on Exhibit 2, "Appropriations" are hereby appropriated to the departments and activities indicated. The City Manager, or his duly appointed representative, will have the authority to approve intra-departmental budgeted line item variations; additional appropriations or inter-departmental budget transfers will be specifically approved by further City Council action during the 2012-13 fiscal year as the need arises. 3. The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital Projects", are hereby accepted as continuing appropriations from the 2011-12 Fiscal Year. The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2012. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this 28th day of June, 2012, by the following vote, to wit: AYES: BENSON, FINERTY, HARNIR, RROONEN, and SPIEGEL NOES: NONE ABSENT: NONE ABSTAIN: NONE /249 g; ROBERTA. S"IEe L OR ATTEST: 't; I.T.APFAW1411111 74170 RAC ELLE D. KLA N, C Y CLERK CITY OF PALM DESERT, CALIFORNIA vi RESOLUTION HA - 45 A RESOLUTION OF THE CITY COUNCIL OF THE HOUSING AUTHORITY OF PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1, 2012 THROUGH JUNE 30, 2013 WHEREAS, the Housing Authority has received and considered the proposed Program and Financial Plan submitted by the Executive Director on June 28, 2012; and WHEREAS, after due notice, the Housing Authority held a public hearing on the proposed plan. NOW, THEREFORE, BE IT RESOLVED by the Palm Desert Housing Authority Board of the City of Palm Desert, California, that: 1. The amounts shown on Exhibit 1, "Estimated Revenues," are hereby accepted as the Estimated Revenues for the 2012/2013 Fiscal Year for each fund and revenue source. 2. The amounts shown on Exhibit 2, "Appropriations," are hereby appropriated to the departments and activities indicated. The Executive Director, or his duly appointed representative, will have the authority to approve intra-departmental budgeted line item variations; additional appropriations or inter-departmental budget transfers will be specifically approved by further Housing Authority action during the 2012/2013 Fiscal Year as the need arises. 3. The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital Projects,"are hereby accepted as continuing appropriations from the 2011-12 Fiscal Year. The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2012. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert and Housing Authority held on this 28`h day of June, 2012, by the following vote, to wit: AYES: BENSON, FINERTY, HARNIK, KROONEN, and SPIEGEL NOES: NONE ABSENT: NONE ABSTAIN: NONE A'‘e. ROBERT A. SPI E , n ATTEST: RA ELL D. KLA EN,Secretary Palm Desert Housing Authority vii RESOLUTION NO. 2012- 52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR THE 2012-2013 FISCAL YEAR WHEREAS, the voters approved the Gann Spending Limitation Initiative (Proposition 4) on November 6, 1979, adding Article XIII B to the Constitution of the State of California to establish and define annual appropriation limits on state and local government entities; and WHEREAS, Chapter 120-5 of the Revenue and Taxation Code Section 7910(which incorporates California Senate Bill 1352) provides for the implementation of Article XIII B by defining various terms used in this Article and prescribing procedures to be used in implementing specific provisions of the Article,jurisdiction of its appropriations limit; and WHEREAS, the required calculation to determine the Appropriations Limit for Fiscal Year 2012-2013 has been performed by the Finance Department based on available information and is on file with the Finance Department and available for public review; WHEREAS, Finance staff will recalculate the Appropriations Limit for respective fiscal periods including Fiscal Year 2012-2013, as soon as information regarding the percentage changes in the local assessment roll due to additional local nonresidential new construction is made available by the Riverside County Assessor's office; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the City of Palm Desert Appropriations Limit is hereby established as $99,046,238 for 2012-2013 Fiscal Year. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this 28th day of June 2012, by the following vote, to wit: AYES: BENSON, FINERTY, BARRIE, KROONEN, and SPIEGEL NOES: NONE ABSENT: NONE ABSTAIN: NONE 4//(44irtj)f-i ROBERT A. SPIEL ATTEST: RA ELL D. K ' N, ITY CLERK CITY OF PALM DESERT, CALIFORNIA viii ACCOUNTING SYSTEM & BUDGETARY CONTROL Fund Accounting Museum, Library, Corporation Yard, YMCA The accounts of the City are organized on the Building Fund, Interstate 10, Sports Complex basis of funds and account groups, each of which Fund, various assessment district funds and the is considered a separate accounting entity.The Redevelopment Agency project area funds. operations of each fund are accounted for with a separate set of self-balancing accounts that Fiduciary Funds: comprise its assets, liabilities,fund equity, Trust and Agency Funds- used to account for revenues, and expenditures or expenses, as assets held by the City in a trustee capacity or as appropriate. an agent for individuals private organizations, and other governments.Since activities recorded within Government resources are allocated to and these funds are outside the control of the City accounted for in individual funds based upon the Council,these funds are not included within this purposes for which they are to be spent and the budget document. means by which spending activities are controlled. Basis of Accounting The various funds utilized by the City are grouped Basis of Accounting refers to the point at which into generic fund types and broad fund categories revenues and expenditures are recognized in the as follows: accounts and reported in the financial statements. All governmental funds, agency funds, and Governmental Funds: expendable trust funds are accounted for using the General Fund-The General Fund is the general modified accrual basis of accounting.Their operating fund of the City. It is used to account for revenues are recognized when they become all financial resources except those required to be measurable and available as net current assets.All accounted in another fund. proprietary funds and nonexpendable trust funds are accounted for using the accrual basis of Special Revenue Funds- used to account for the accounting.Their revenues are recognized when proceeds of specific revenue sources that are they are earned, and their expenses are legally restricted to expenditures for specified recognized when they are incurred. purposes. Special Revenue Funds include the sections label Special Revenue and Special Budgetary Basis of Accounting Assessments.The landscaping and lighting funds Budgets for the governmental fund types are are taken to City Council by separate resolution adopted on a basis consistent with generally and are adopted as a consolidated district budget. accepted accounting principles, utilizing the However,the City reflects the individual zones in modified accrual basis of accounting.The separate departments and funds.This allows the proprietary fund-Golf Course Fund is budgeted residents of the zones to see the exact detail of utilizing available cash balance (cash basis). As a their improvements and maintenance. result,this fund does not maintain a depreciation reserve fund, no depreciation expenses(non cash Debt Service Funds- used to account for the entry) are budgeted.The other proprietary fund is accumulation of resources for,and the payment of, the Office Complex which is budgeted on an general long-term debt principal, interest, and accrual basis of accounting and maintains a related costs other than capitalized leases and depreciation reserve. Budgeted amounts are as compensated absences which are paid from the originally adopted and as further amended by City governmental funds.The City currently has eight Council action. assessment districts(83-1,84-1 R,87-1,92-1, 94-1 - Bighorn, 94-2- Sunterrace , 94-3- Merano, 91-1 Budgetary Control Indian Ridge Community Facility District) In Budgetary controls are maintained to ensure addition, several of the original bond issues have compliance with legal provisions embodied in the been refunded into a Marks Roos Refunding Bond annual appropriated budget approved by the City issue. Council. Activities of the governmental and Capital Projects Funds- used to account for proprietary funds are included in the annual appropriated budget. The budgetary level of financial resources to be used for acquisition or control, the level at which expenditures cannot construction of major capital facilities (other than those financed through proprietary funds). Capital legally exceeddattheth fund leveriated amount, is Project Funds for the City include Art in Public exercised at level. Places,Capital Project Reserve fund, Streets fund, Ordinance 416, Drainage Facilities, Park and Recreation Facilities, Signalization, Buildings, Page 1-1 • ACCOUNTING SYSTEM & BUDGETARY CONTROL Appropriations Limit financial audit. Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative The law now requires a governing body to annually or Gann Limit, was adopted by California voters in adopt, by resolution, an appropriations limit for the 1980 and placed limits on the amount of proceeds following year, along with a recorded vote of taxes that state and local governmental regarding which of the annual adjustment factors agencies can receive and appropriate(authorize to have been selected.The City's next year budget spend)each year. appropriations limit and annual adjustment factors will be adopted by the City Council in June. The limit is different for each agency and the limit changes each year. Each year's limit is based on Proposition 218- Property Tax the amount of tax proceeds that were authorized to Assessments be spent in fiscal year 1978-79 in each agency, Article XIIIC and XIIID of the California State modified for changes in inflation, population and Constitution, was adopted by California voters in voter approved modifications in each subsequent November 5, 1996 and placed restrictions on year. assessments placed on the property tax roll. Proposition 111 was passed by the State's voters The new restrictions requires that beginning July 1, in June 1990.This legislation made changes to the 1997, all new and existing assessments (with manner in which the Appropriations Limit is be some exceptions)conform with new substantive calculated: and procedural requirements.The major elements of the substantive requirements include: The annual adjustment factors for inflation • The assessment method of spread must and population have been changed. be recalculated to ensure that all Instead of using the lesser of California per properties receiving special benefit from capita income, or U.S. CPI, each city may the services funded by the assessment are choose either the growth in the California included in the assessment calculation. per capita income, or the growth in Properties owned by schools and other non-residential assessed valuation due to governmental agencies-previously exempt new construction within the City. For from some assessment charges-now must population, instead of using only the be included in the spread calculation if population growth of a city, each city may those properties receive benefit from the choose to use the population growth within improvements. its county. These are both annual • Costs related to"general" benefit must be elections. specifically removed from the assessments. Only costs related to The revised annual adjustment factors will "special"benefit may be assessed. be applied to the 1986-87 limit for most • Finally, assessments must be spread to cities and each year in between in order to each parcel proportional to the aggregate calculate the 1990-91 limit.The actual district(or zone) assessment. limits for the intervening years, however, • Assessments used exclusively to fund are not affected. sidewalks, streets, sewers,water, flood Expenditures for"qualified capital outlay', control, drainage systems, or vector which are fixed assets with a value of more control are exempt.Assessments approved by all the property owners at the than $100,000 and an expected life of 10 time the assessment was created are years or more, will be excluded from the exempt.Assessments used exclusively for limit. bond repayments are exempt. A city which exceeds the limit in any one Assessments previously approved by a year may choose to not give a tax refund if they fall below the limit in the next fiscal majority of voters is exempt. year.They then have two more years to In July 1997 the voters approved all special refund any remaining excess or to obtain a assessment.April 2003,the Business successful override vote. Improvement District was approved by the In certain situations, proceeds of taxes President's Plaza Business/Property Owners. may be spent on emergencies without Since then,the City Council is recommending all having to reduce the limit in future years. future districts become Homeowner Associations. Each city must now conduct a review of its Appropriations Limit during its annual Page 1-2 CITY MANAGER'S EXECUTIVE SUMMARY FY 2012-2013 It is a pleasure to present to the citizens of Palm Desert, members of the City Council, and other interested readers the adopted FY 2012-13 operating budget for the City of Palm Desert, California. During Fiscal Year 2011-12 we addressed some significant challenges, as we continue to work towards Palm Desert's vision as a vibrant community where families live, work, and play. Our collective efforts to remain fiscally prudent resulted in a sound and balanced budget, without utilizing any of the approximately $56 million in City reserve funds. The economic downturn being experienced nationally, and here locally in Palm Desert, does impact our budget. However, continual budget monitoring and flexibility in making revisions when necessary, paved the way for a fiscal year 2012-2013 budget absent any significant cutbacks in city services. The current budget was formed on three core principles: 1) Minimize the impact of budget cuts to key services and maintain the level of service expected by residents, businesses, and visitors; 2) Minimize the number of tax and fee adjustments required to maintain existing service levels; and 3) Review standards of infrastructure maintenance and operation and adjust standards to provide quality of City facilities in line with budget considerations, including but not limited to parks, roads, and buildings. Review staffing levels to coincide with established standards. The balanced budget presented to you carefully weighed all three principles in its development. The budget for all funds is $103,090,227 including a General Fund operational budget of 45,044,042. This amount represents an overall budgetary decrease of 53.5% (due to loss of Redevelopment Agency and ROPS not being a part of the budget) and a General Fund operational increase of 2.8% from the adopted FY 2011-12 operating budget, respectively. GENERAL FUND This year's budget continues the commitment to keep City operations lean and allocate funds to the City's highest priorities: public safety, economic development, completion of capital projects, and maintenance of the City's neighborhoods, parks and roadways. Revenues Anticipated revenue impacts relating to a downturn in real estate transactions, a drop in property tax values, increase in hotel room bookings, and an increase in retail sales are being experienced, which affects Palm Desert's top three revenue streams. The City's General Fund is projecting estimated revenues of $45,048,100, which translates to a $1,242,100 increase (2.8%) over the prior fiscal year amount of $43,806,000. The table below illustrates the combined increase/decrease in estimated revenues within some of the City's significant revenue sources. The only significant revenue increase is the Page 1-3 CITY MANAGER'S EXECUTIVE SUMMARY FY 2012-2013(cont'd) sales tax revenue which reflects current year estimated to be $500,000 greater than budget and next year adding another $1,000,000 due to various new stores like Apple and consumers spending more at Palm Desert retail centers. GENERAL FUND REVENUE SOURCES Category Budgeted Budgeted Increase Percent FY 11-12 FY 12-13 or Change (Decrease) Sales Tax 15,000,000 16,400,000 1,400,000 9.3% Transient Occupancy Tax 7,200,000 8,000,000 800,000 11.1 Licenses, Permits & 2,269,500 1,182,100 (1,087,400) (52%) Charges for Services Property Tax 4,770,000 4,543,000 (227,000) (5%) Interest Earnings & Rental 942,000 538,000 (404,000) (57%) Building/Subdivision/Zoning 662,500 891,500 229,000 34.5% Transfers In( Gas, Office) 2,750,000 2,237,500 (512,500) (19%) All Other Revenue 10,212,000 11,256,000 1,044,000 9.68% Totals-General Fund 43,806,000 45,048,100 1,242,000 2.8% Fire Taxes & Transfers 8,454,087 8,423,057 31,030 (12.2%) Fire Reserve 1,636,040 1,519,121 (116,919) (6%) Totals-General & Fire 53,896,127 54,990,278 1,156,111 .20% Redevelopment Elimination In fiscal year 2011-2012 staff had estimated receiving a reimbursement from Redevelopment Agency to cover staff that had worked on RDA capital projects. The reimbursement was not allowed by the State eliminating $1,200,000 from General Fund revenues which is reflected in the decrease for charges for services. In addition, all staff that was directly paid by the Redevelopment Agency is now charged to our General Fund operating budget. Expenditures As the City of Palm Desert prepares for the next fiscal year, we do so under the realization of the current economic condition. Departments were asked to continue participating in a zero-based budgeting approach. In addition, City offered an incentive to anyone that would consider retiring prior to the new fiscal year with 12 employees accepting the voluntary retirement. Palm Desert's total proposed operational expenses for FY 2012-2013 amount to $45,044,042, which is approximately a two percent (2.7(Y0) increase from the Fiscal Year 2011-2012 budget of $43,832,235. Personnel Impacts The City Council imposed a hiring freeze which has decreased twenty one positions over the prior fiscal year 2011-12 budget. City Manager performed reorganization after the State eliminated the Redevelopment Agency. A revised organization chart is included in the front of the budget. Page 1-4 CITY MANAGER'S EXECUTIVE SUMMARY FY 2012-2013(cont'd) GENERAL FUND PRIMARY EXPENDITURES Category Budgeted Budgeted Increase or Percent FY 11-12 FY 12-13 (Decrease) Change Personnel Service & 14,728,568 15,546,958 818,390 5.6%� Benefits Supplies 500,445 424,170 (76,275) (15.2%) Other Services & Charges 28,550,222 26,559,815 (1,990,407) (7%) Transfers to Other Funds 1,278,530 2,430,821 1,152,291 90.1% Capital Outlay 103,000 82,278 (20,722) (20.1%) Totals-General Fund 43,855,235 45,044,042 1,188,807 2.7% Fire Contract 9,946,973 9,034,830 (912,143) (9.2%) Totals 53,779,208 54,078,872 (299,664) (0.6%) As indicated above, the City's General Fund expenditures are projected to increase by $1,188,807 or 2.7%. Personnel Service and Benefits increase due to higher retirement premium requested by State Public Employees Retirement System. Other Services and Charges decreased by $1,990,407 or (7%). This amount included the decrease in the General Fund portion of street maintenance which is being pickup under Gas Tax and Measure A funding. Fire & Police Services The City of Palm Desert provides a high quality level of public safety services via contract with the County of Riverside. The total Palm Desert Police and Fire Department's budget account for approximately forth seven percent (47%) of operational expenses. The City's contract with the Riverside County Sheriff's Department for police services, represents the majority of the cost in Other Services, Charges, & Transfers expenditures. The current year Sheriff's Department contract includes the following services: (1) patrol services; (2) booking fees; (3) facility charges; (4) vehicle mileage; (5) dispatching services; (6) supplies; (7) contingency funding; (8) special teams enforcement, and (9) the Cal ID Statewide Fingerprinting Identification System. The total General Fund cost of the Sheriff's Department contract is approximately $16.4 million or a 0% increase from FY 2011-12. This amount represents 36% of General Fund budgeted expenditures. Riverside County Sheriff Department reassigns two existing Traffic Officers to Business District Team to cover potential increase in crimes which will affect our business community as a result of State parole violators being released early into the Coachella Valley. The proposed Fire Department budget has decreased modestly. Fire Services include: (1) firefighters; (2) paramedics; (3) fire inspectors; (4) hazardous materials response; (5) vehicle and building maintenance; and (6) commercial/housing building plan review. Page 1-5 CITY MANAGER'S EXECUTIVE SUMMARY FY 2012-2013(cont'd) The total FY 2012-13 Fire Services budget is $9.1 million. The existing Fire Fund reserves will be depleted in Fiscal Year 2011-12, therefore, the General Fund is transferring $1 million to cover the budgeted expenditure in Fiscal Year 2012-13. CONCLUSION The current recessionary environment will likely continue through the remainder of this new fiscal year. As a result, staff anticipates economic conditions may likely reflect decreasing revenues in property tax and other economically sensitive revenues. However, we are optimistic that sales and transient occupancy taxes will continue to show modest growth. Faced with such uncertainty, the City will continue its policy of maintaining a reserve fund equal to operational expenditures. Staff is cognizant that the budget process is dynamic and anticipates ongoing economic issues, coupled with State legislative action, which will require monitoring as we progress through the fiscal year. Whatever future action the City may take in regards to its budget, it remains committed to fiscal responsibility, coupled with effective resource management, to provide the highest level of public services. While our current budget posed challenges for us, we are fortunate to be more fiscally sound than most other local governments across the state and nation. Our current economic vitality is not only due in part to the structure of city revenues, but is also attributable to the fiscally conservative policies and practices of the City Council. I would like to thank the Mayor and City Council for their continued direction and input toward the preparation of this budget. I wish to also extend my personal gratitude to all Palm Desert employees for their dedication towards minimizing costs and maintaining the level of public service and quality of life on which Palm Desert prides itself. Page 1-6 CITY OF PALM DESERT ALL FUND BUDGET SUMMARY 6/30/2012 2012-2013 6/30/2013 FUND Beginning InterFund Transfers Ending Description Balance Revenues In (Out) Expenditures Balance General Fund 57,000,000 42,810,600 2,237,500 (2,430,821) 42,613,221 57,004,058 Fire Fund 620,000 7,370,057 1,053,000 (136,000) 8,898,830 8,227 Total General&Fire Fund 57,620,000 50,180,657 3,290,500 (2,566,821) 51,512,051 57,012,285 Special Revenue Funds Traffic Safety - 175,000 - (175,000) - - Gas Tax - 2,134,801 - (830,000) 1,304,801 - Measure A 20,000,000 7,809,700 - - 4,813,179 22,977,521 Housing Mitigation Fee 2,000,000 132,000 - - 500,000 1,632,000 CDBG Block Grant 1,600 390,862 - - 287,681 104,781 Child Care Program 1,400,000 12,000 - - - 1,412,000 Public Safety 3,000 100,000 - - 103,000 - New Construction Tax 400,000 149,000 - - 100,000 449,000 Drainage Facility 4,000,000 39,000 - - 385,084 3,653,916 Park and Recreation 1,200,000 7,000 - - 200,000 1,007,000 Signalization 500,000 211,000 - - 380,000 331,000 Fire Facility Fund 640,000 49,000 - - 120,000 569,000 Waste Recylcing Fees 5,700,000 355,000 - (19,000) 1,115,049 4,920,951 Energy Independence Program 2,900,000 672,000 - - 598,000 2,974,000 Air Quality Management 270,000 62,000 - - 38,500 293,500 Art in Public Places 2,000,000 170,000 - 433,995 960,005 Golf Course Maint./Improvements 660,000 1,137,892 - (776,000) 1,020,000 1,892 Aquatic Center - 620,450 684,421 - 1,304,871 - Retiree Health 2,000,000 20,000 - 930,273 1,774,148 Special Assessment Tab - - - - El Paseo Merchants 20,000 220,000 - - 220,000 20,000 Landscape&Lighting Zones 50,000 317,213 77,000 - 309,252 134,961 Business Improvement District 180,000 454,551 - - 411,805 222,746 Capital Projects Funds - 2010 Plan Reserves 2,500,000 484,000 - - 331,000 2,653,000 Drainage 1,800,000 25,000 - - 150,000 1,675,000 Parks 460,000 1,500 - - 280,500 181,000 Signalization - 2,000 - - 175,000 (173,000) Library Maintenance 540,000 - 375,000 - 358,500 556,500 Property City/RDA 9,000,000 94,000 - 92,500 9,001,500 Buildings Maintenance 3,000,000 20,000 91,400 - 1,160,000 1,951,400 Enterprise Funds - Parkview Office Complex 3,000,000 1,292,470 - (437,500) 1,085,174 2,769,796 Equipment Replacement Fund 5,800,000 40,000 286,000 - 938,132 5,187,868 Desert Willow Golf Course 1,100,000 10,194,683 - - 11,282,625 12,058 Debt Service Funds Assessment District 87-1 - - Assessment District 94-2 133,000 83,485 - (85,818) 8,000 122,667 Assessment District 94-3 129,000 109,510 - (102,118) 8,500 127,892 Canyons at Bighorn 98-1 200,000 106,355 - - 104,258 202,097 Community Facility 91-1(1992) 1,500,000 1,172,930 - (1,155,813) 21,000 1,412,859 Assessment District 01-01 96,000 180,346 - (160,066) 25,500 90,780 Highlands Undergrounding 156,000 215,728 - - 136,326 243,902 Section 29 04-02 1,600,000 1,956,100 - - 1,960,175 1,595,925 University Park 4,500,000 4,574,685 - - 4,598,630 4,476,055 Palm Desert Financing Auth.-RDA - - - - - - Palm Desert Financing Auth.-City - - 1,503,815 - 1,503,815 - Housing Set-Aside - - 850,646 - 850,646 - Housing Authority 1,000,000 4,857,852 - (850,646) 4,773,623 233,583 GRAND TOTAL ALL FUNDS 138,058,600 90,829,770 7,158,782 (7,158,782) 95,931,445 132,771,588 Page 1-7 Where The Money Comes From TOTAL CITY SOURCES OF FUNDS = $97 MILLION Plus Reserves of$300 Million State Subventions 9.7% Charges for Services 5.5% 111111 Interest&Rentals d 8.9% 1111111 Other Revenues/Fleimb. 26.4% Transient Occupancy Tax 8.2% } Licenses&Permits 1.9% Transfers to Other FunUs Property Taxes 24.5% 13.4% -- Tax Increment Sales Tax 0.0% 18.8% All FUNDS BUDGET - REVENUES Fiscal Year 2012-2013 SERVICES AMOUNT PERCENT Property Taxes 13,098,872 13.4% Tax Increment - 0.0% Sales Tax 18,450,000 18.8% Transfer to Other Funds 7,098,782 7.2% Other Revenues/Reimb. 25,843,225 26.4% State Subventions 9,478,482 9.7% Charges for Services 5,436,977 5.5% Interest& Rentals 8,673,314 8.9% Transient Occupancy Tax 8,000,000 8.2% Licenses & Permits 1,908,900 1.9% Total All Funds 97,988,552 100% Page 1-8 Where The Money Goes TOTAL APPROPRIATIONS = $103 MILLION Debt Service Capital Improvement 8.1°. Projects 1.1% Parks& Recreation4411 Transfers To Other 15.8% Funds 6.9% \, General - - overnment 10.5% Housing, Economic& / Comm. Dev. 13.3°/a I� e , ublic Safety Public Works 25.3% 8.9% - All FUNDS BUDGET-APPROPRIATIONS Fiscal Year 2012-2013 SERVICES AMOUNT PERCENT General Government 10,842,665 10.5% Public Safety 26,109,995 25.3% Public Works 9,198,959 8.9% Housing, Economic&Comm. Dev. 13,722,922 13.3% Parks& Recreation 16,260,323 15.8% Debt Service 8,366,204 8.1% Capital Improvement Projects 11,430,377 11.1% Transfers To Other Funds 7,158,782 6.9% Total All Funds 227 100.0% Page 1-9 CITY OF PALM DESERT ALL FUND SUMMARY- REVENUES BY CATEGORY FY 12-13 FUND Permits& Inter-Govt. Charges Interest Interfund Total Description Taxes Fees Revenues for Svcs &Rentals Transfers Budget General Fund 34,763,000 2,341,500 3,671,000 1,497,100 538,000 2,237,500 45,048,100 Fire Fund 6,501,780 - 866,277 2,000 1,053,000 8,423,057 Total General&Fire Funds 41,264,780 2,341,500 3,671,000 2,363,377 540,000 3,290,500 53,471,157 Special Revenue Funds Traffic Safety 174,000 1,000 175,000 Gas Tax 2,123,601 11,200 2,134,801 Measure A 2,050,000 5,634,700 - 125,000 7,809,700 Housing Mitigation Fee - - 120,000 12,000 132,000 CDBG Block Grant 390,462 - 400 390,862 Child Care Program - - 12,000 12,000 Public Safety Grant 100,000 - - 100,000 New Construction Tax 148,000 1,000 149,000 Drainage Facility 4,000 35,000 39,000 Park and Recreation - - 7,000 7,000 Signalization 13,000 195,500 - 2,500 211,000 Fire Facility Fund 44,000 5,000 49,000 Waste Recylcing Fees 310,000 - 45,000 355,000 Energy Independence Loan 642,000 30,000 672,000 Air Quality Management - 60,000 2,000 62,000 City Wide Business Promo. - - - Art in Public Places 155,000 - 15,000 170,000 Golf Course Maintenance - 1,137,892 1,137,892 Aquatic Center 620,450 684,421 1,304,871 Liability Self Insurance Reserve - - Retiree Health - - 20,000 - 20,000 Special Assessment Tab - El Paseo Merchants 220,000 220,000 Landscape&Lighting Zones 317,213 - 77,000 394,213 Business Improvement District 454,551 454,551 Capital Projects Funds 2010 Plan Reserves 454,000 - 30,000 484,000 Drainage 25,000 25,000 Parks 1,500 1,500 Signalization - 2,000 2,000 Library Maintenance 375,000 375,000 Property City/RDA 94,000 94,000 Buildings Maintenance 20,000 91,400 111,400 Enterprise Funds Parkview Office Complex - 1,292,470 1,292,470 Equipment Replacement Fund 40,000 286,000 326,000 Desert Willow Golf Course 10,194,683 - 10,194,683 Debt Service Funds Assessment District 94-2 Fund 308 83,485 - - 83,485 Assessment District 94-3 Fund 309 109,510 - 109,510 Assessment District 98-1 Fund 311 106,355 - 106,355 Community Facility 91-1 Fund 351 1,172,930 - 1,172,930 Assessment District0l-01 Fund 312 180,346 - 180,346 Highlands Undergrounding Fund 314 215,728 215,728 Section 29 04-02 Fund 315 1,956,100 1,956,100 University Park Fund 353 4,574,685 - 4,574,685 PD Financing Auth.-RDA Fund 390 - - - PD Financing Auth.-City Fund 391 - - 1,503,815 1,503,815 Housing Set-Aside - - 850,646 850,646 Housing Authority 4,857,852 - 4,857,852 GRAND TOTAL ALL FUNDS 53,069,683 2,341,500 12,939,263 14,114,510 8,364,814 7,158,782 97,988,552 FY11/12 BUDGET 130,001,813 1,927,500 11,197,750 25,630,693 8,730,434 57,593,854 235,082,044 CHANGE FROM PRIOR YR. -59% 21% 16% -45% -4% -88% -58% Pane 1-1n CITY OF PALM DESERT ALL FUND SUMMARY- EXPENDITURES BY CATEGORY FY12-13 FUND Personnel Charges Capital Interfund Total Description &Benefits Supplies for Services Outlay Transfers Budget General Fund** 15,573,458 397,670 26,560,565 81,528 2,430,821 45,044,042 Fire Fund 8,888,405 10,425 136,000 9,034,830 Total General&Fire Fund 15,573,458 397,670 35,448,970 91,953 2,566,821 54,078,872 Special Revenue Funds Traffic Safety 175,000 175,000 Gas Tax 1,304,801 830,000 2,134,801 Measure A - 4,813,179 4,813,179 Housing Mitigation Fee - 500,000 - 500,000 CDBG Block Grant 283,681 4,000 287,681 Child Care Program - - - Public Safety 103,000 103,000 New Construction Tax - 100,000 100,000 Drainage Facility 385,084 385,084 Park and Recreation 200,000 200,000 Signalization - 380,000 380,000 Fire Facility Fund 120,000 120,000 Waste Recylcing Fees 239,784 170,000 670,265 35,000 19,000 1,134,049 Energy Independence 598,000 598,000 Air Quality Management 38,500 - 38,500 Art in Public Places 249,600 1,700 92,695 90,000 - 433,995 Aquatic Center 90,000 1,214,871 1,304,871 Retiree Health** 920,273 10,000 - 930,273 Special Assessment Tab - El Paseo Merchants - 220,000 220,000 Landscape&Lighting Zones 309,252 309,252 Business Improvement District 411,805 - 411,805 Capital Projects Funds 2010 Plan Reserves** 50,000 281,000 - 331,000 Drainage 150,000 150,000 Parks - 280,500 280,500 Signalization 175,000 175,000 Golf Course Maintenance 285,000 735,000 776,000 1,796,000 Library Maintenance** - 358,500 - 358,500 Properties City/RDA 92,500 92,500 Buildings Maintenance** - 1,160,000 - 1,160,000 Enterprise Funds Parkview Office Complex 1,085,174 437,500 1,522,674 Equipment Replacement Fund** 430,000 508,132 938,132 Desert Willow Golf Course 11,282,625 - 11,282,625 Debt Service Funds Assessment District 94-2 8,000 85,818 93,818 Assessment District 94-3 8,500 102,118 110,618 Community Facility 91-1(1992) 21,000 1,155,813 1,176,813 Canyons at Bighorn 98-1 104,258 - 104,258 Assessment District 01-01 25,500 160,066 185,566 Highlands Undergrounding 136,326 136,326 Section 29 AD 04-02 1,960,175 1,960,175 University Park 4,598,630 4,598,630 Palm Desert Financing Auth.-RDA - - Palm Desert Financing Auth.-City 1,503,815 1,503,815 Housing Set-Aside 722,796 500 126,350 1,000 - 850,646 Housing Authority 4,800 4,248,823 520,000 850,646 5,624,269 GRAND TOTAL ALL FUNDS 17,710,711 659,870 66,477,016 11,083,848 7,158,782 103,090,227 FY11/12 BUDGET 18,778,520 741,120 138,524,793 6,216,744 57,593,854 221,855,031 %CHANGE FROM PRIOR YR. -6% -11% -52% 78% -88% -54% Page 1-11 CITY OF PALM DESERT FISCAL YEAR 2012-2013 APPROPRIATIONS LIMIT CALCULATION Article XIII B of the California Constitution requires adoption of an annual appropriation limit. The original base year limit was adopted in FY 1978-79 and has been adjusted annually for increase by a factor comprised of the percentage change in population combined with either the percentage change in California per capita personal income or the percentage change in local assessment roll due to the addition of local nonresidential new construction. The changes in the local assessment roll due to additional local nonresidential new construction for current and prior periods have not been available from the County Assessor's office. The November, 1988 voters approved Proposition R which increased the limit to$25,000,000. It expired in November, 1992. The FY 1993-94 limit was calculated with prior years re-calculated to reflect the expiration of the $25,000,000 limit. AMOUNT SOURCE A. 2011-12 APPROPRIATION LIMIT 94,381,345 PRIOR YEAR'S CALCULATION B. ADJUSTMENT FACTORS 1. POPULATION % POPULATION%CHANGE 3.77 STATE DEPT OF FINANCE POPULATION CONVERTED TO RATIO (3.77+100)/100 1.0377 CALCULATED 2. INFLATION% USING % CHANGES IN CALIF PER CAPITA PERSONAL INCOME PER CAPITA %CHANGE 1.13 STATE DEPT OF FINANCE PER CAPITA CONVERTED TO RATIO (1.13+100)/100 1.0113 CALCULATED 3. CALCULATION OF FACTOR FOR FY 12-13 1.0494 B1*B2 C. 2012-13 APPROPRIATIONS LIMIT BEFORE ADJUSTMENTS 99,046,238 B3*A D. OTHER ADJUSTMENTS 0 CALCULATED E. 2012-2013 APPROPRIATIONS LIMIT r 99,046,238 C+D F. APPROPRIATIONS SUBJECT TO LIMIT 32,874,748 CALCULATED G. OVER/UNDER LIMIT 66,171,490 F-E Page 1-12 CITY OF PALM DESERT Schedule of Authorized Staff Positions and Salary FISCAL YEAR 2010-2011 TO 2012-2013 FY 2010-2011 FY 2011-2012 FY 2012-2013 Changes Fund/Division F.T. P.T. F.T. P.T. F.T. P.P. Requested General Fund Cite Council 5 5 5 • City Clerk 7 - 7 - 6 - (1 City Manager 5 - 5 - 4 - (1 Special Programs 4 - 4 - 4 - - Finance 12 - 12 - 12 - - Human Resources 3 - 3 - 3 - - Information Technology 5 - 5 - 4 - (1 Public Works Administration 17 - 17 - 17 - - Public Works Streets 21 - 21 - 19 - (2 D.S. -Building&Operation Maint 4 - 4 - 3 - (1 Building&Safety 12 12 - 12 - - Code Inspection 6 6 6 - Planning&Community Dev 6 - 6 - 6 - Economic Development - - - - 3 - • 3 Marketing 1 1 Visitors Information Center 4 - 4 - 3.3 - (0.7 Landscaping Services 9 - 9 - 7 - (2 total General Fund 115 5 115 5 110 3 5.0 (4.7 Art in Public Places Fund 2 - 2 - 2 - - Redevelopment Agency Fund 16 - 16 - - - (16 Housing Authority 5 5 5 - Total All Funds 138 5 138 5 117.3 5.0 (20 7 Fiscal Year 2008-2009 170 Positions Fiscal Year 2009-2010 154 Positions Fiscal Year 2010-2011 138 Positions Fiscal Year 2012-2013 AUTHORIZED STAFF P.W.-Building & Operation Maint. 3% Building&Safety Planning&Community p.w._Building& 10% Development Operation Maint- • 5% 8% Public Works Streets7 16% Marketing • 1% A. `•,y Visitors Information Center Landscaping Services 6% .Art in Public Places Fund - 2% Public Works o)i.-----Economic Development Administration _. 3% 14% • Housing Authority At '.:•.,.._ 4% r i:: City Clerk / 5% Information System ° City Manager 3/o Human Resources 3% 3% Finance 10% Special Programs 3% See Department detail budget worksheets or Authorized Positions Resolution for detailed:fisting of positions.(Changes include deleted positions due to vacancy,retirement or PAGE 1-13 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Budget Projected Budget CATEGORY/FUND FY 10-11 FY11-12 FY 11-12 FY12-13 General Fund(110): 1. Sales tax 14,680,578 15,000,000 15,400,000 16,400,000 2.Transient occupancy tax 7,421,769 7,200,000 • 7,700,000 8,000,000 3. Property tax 4,776,795 4,770,000 4,644,000 4,543,000 4. Property Tax Increment(Former RDA) 300,000 1,350,000 5. Interest& Rental(Energy, Co. Lease) 793,461 942,000 535,000 538,000 6.Transfers in(Gas, Starwood,Office, Int.) 2,691,634 2,750,000 2,750,000 2,237,500 7. Franchises 2,771,594 2,800,000 2,800,000 2,800,000 8. State subventions(VLF) 3,801,144 3,725,000 3,720,000 3,671,000 9. Building/Subdivision/Zoning 1,081,501 662,500 951,155 891,500 10. Fees for Services/Reimbursements 2,442,114 2,269,500 1,148,800 1,182,100 11. Business license tax 1,085,411 1,200,000 1,150,000 1,150,000 12.Timeshare mitigation fee 1,192,490 1,485,000 1,220,000 1,220,000 13. Plan check fees 317,332 250,000 300,000 300,000 14. Property transfer tax 399,280 450,000 450,000 450,000 15.Other revenues 706,075 352,000 352,000 315,000 Totals General Fund 44,161,178 43,856,000 43,420,955 45,048,100 Fire Tax Fund(230): 1. Structural Fire Tax 5,237,952 5,171,872 5,171,872 4,171,872 2. Prop. A. Fire Tax 2,134,244 2,329,908 2,329,908 2,329,908 3. Reimbursements 829,705 879,307 869,307 866,277 4. Interest Income 13,347 25,000 2,000 2,000 5. Fire Tax Reserves/Transfers In - 48,000 48,000 1,053,000 Totals Fire Tax Fund 8,215,248 8,454,087 8,421,087 8,423,057 TOTAL FIRE AND GENERAL FD 52,376,426 52,310,087 51,842,042 53,471,157 Page 1-14 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Budget Projected Budget CATEGORY/FUND FY 10-11 FY 11-12 FY 11-12 FY 12-13 Gas Tax Fund(211): 1.Gas Tax 1,291,282 1,395,700 1,395,700 2,123,601 2. Interest 4,872 11,200 11,200 11,200 Total Gas Tax 1,296,154 1,406,900 1,406,900 2,134,801 Traffic Safety Fund(210): 1.Vehicle Fines 184,793 149,000 165,000 174,000 2. Interest 1,710 1,000 1,000 1,000 Total Traffic Safety Fund 186,503 150,000 166,000 175,000 Measure A Fund(213): 1. Sales Tax 1,875,080 1,913,000 1,913,000 2,050,000 2. Reimbursements/Intergovernmental 1,002,461 9,432,800 934,000 5,634,700 3. Interest 148,770 200,000 50,000 125,000 Total Measure A Fund 3,026,311 11,545,800 2,897,000 7,809,700 Housing Mitigation Fund(214): 1. Development Fee 15,759 6,000 15,000 - 2.Other Revenue 514,137 120,000 120,000 120,000 2. Interest 32,405 12,000 12,000 12,000 Total Housing Mitigation Fund: 562,301 138,000 147,000 132,000 CDBG Block Grant Fund(220): 1. CDBG Block Grant 556,412 400,000 400,000 390,462 2. Reimbursements(Program Income) - - - - 3. Interest 254 400 400 400 Total CDBG Fund 556,666 400,400 400,400 390,862 Child Care Program(228) 1.Child Care Fee 19,232 5,300 20,171 - 2. Interest 10,613 10,000 10,000 12,000 Total Child Care Fund 29,845 15,300 30,171 12,000 Page 1-15 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Budget Projected Budget CATEGORY/FUND FY 10-11 FY 11-12 FY 11-12 FY 12-13 Public Safety Grant Fund(229): 1. Federal Grants 92,426 27,000 27,000 - 2. State Grants 108,021 61,000 61,000 100,000 3. Interest - - - - Total Public Safety Fund 200,447 88,000 88,000 100,000 New Construction Tax Fund(231): 1. Development Fee 129,262 90,000 96,584 148,000 2. Interest 19,549 11,000 1,000 1,000 Total New Construction Fund 148,811 101,000 97,584 149,000 Drainage Facility Fund(232): 1. Development Fee 7,050 7,000 2,200 4,000 2. Reimbursements 205,470 - - - 3. Interest 37,872 40,000 15,000 35,000 Total Drainage Facility Fund 250,392 47,000 17,200 39,000 Park& Recreation Fund(233): 1. Reimbursements/Fee 67,305 - - - 2. Interest 10,768 7,000 7,000 7,000 Total Park& Recreation Fund 78,073 7,000 7,000 7,000 Signalization Fund(234): 1. Development Fee 6,484 5,000 5,000 13,000 2. Reimbursements 129,587 234,950 - 195,500 3. Interest 4,425 5,000 1,000 2,500 Total Signalization Fund 140,496 244,950 6,000 211,000 Fire Facilities Fund(235): 1. Development Fee 48,459 37,000 32,067 44,000 2. Interest 4,465 5,000 1,000 5,000 Total Fire Facilities Fund 52,924 42,000 33,067 49,000 Waste Recycling Fund(236): 1.Waste Recycling Fee 512,282 310,000 310,000 310,000 2. Reimbursements 26,257 - - - 3. Interest 40,960 60,000 10,000 45,000 Total Waste Recycling Fund 579,499 370,000 320,000 355,000 Page 1-16 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Budget Projected Budget CATEGORY/FUND FY 10-11 FY 11-12 FY 11-12 FY 12-13 Energy Independence Program(237): 1. Special Assessments 422,080 621,410 621,410 642,000 2. Reimbursements 3,422 - - - 3. Interest 25,805 30,000 15,000 30,000 Total Waste Recycling Fund 451,307 651,410 636,410 672,000 Air Duality Management Fund(238): 1.Air Quality Fee 56,718 60,000 60,000 60,000 2. Interest 1,859 2,000 2,000 2,000 Total Air Quality Fund 58,577 62,000 62,000 62,000 Art in Public Places Fund(436): 1. Development Fee 38,417 73,000 158,829 155,000 2. Interest 14,856 20,000 15,000 15,000 Total AIPP Fund 53,273 93,000 173,829 170,000 Golf Course Maint/Improv Fund (441): 1.Time Share Mitigation&Amenity Fees 958,704 991,222 999,349 1,127,892 2. Interest 29,435 10,000 10,000 10,000 Total Golf Course Maint. Fund 988,139 1,001,222 1,009,349 1,137,892 Aquatic Center Fund(242): 1.Other Revenue - 540,735 540,735 620,450 2.Transfer In(General Fund) - 778,529 778,529 684,421 Total Aquatic Center - 1,319,264 1,319,264 1,304,871 Page 1-17 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Budget Projected Budget CATEGORY/FUND FY 10-11 FY 11-12 FY 11-12 FY 12-13 Retiree Health Fund(576): 1.General Fund Contribution 640,119 107,200 107,200 - 2. Interest 18,464 46,000 20,000 20,000 Total Retiree Health Fund 658,583 153,200 127,200 20,000 El Paseo Merchant Fund(271): 1. El Paseo Merchant Fee(Business License) 193,426 200,000 200,000 220,000 2010 Capital Project Reserve(400): 1. State, Federal, CVAG Reimb.,Other Rev. 349,925 2,477,700 - 454,000 2. Interest 292,002 140,000 30,000 30,000 Total Capital Project Fund 641,927 2,617,700 30,000 484,000 CP Parks Fund(430): 1. Reimbursements - 2. Interest 139,047 100,000 25,000 1,500 Total Parks Fund 139,047 100,000 25,000 1,500 CP Drainage Fund(420): 1. Interest 57,863 50,000 25,000 25,000 Total Drainage Fund 57,863 50,000 25,000 25,000 CP Signal Fund(440): 1. Reimbursements - 849,500 97,000 - 2. Interest 2,319 2,000 2,000 2,000 Total Signal Fund 2,319 851,500 99,000 2,000 CP Library Fund(452): 1. General Fund Transfers In 340,000 375,000 375,000 375,000 Total Library Fund 340,000 375,000 375,000 375,000 Building Maintenance Fund (450): 1. General Fund Transfer In 1,000,000 - - 91,400 2. Interest 28,210 30,000 20,000 20,000 Total Building Maintenance Fund 1,028,210 30,000 20,000 111,400 Page 1-18 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Budget Projected Budget CATEGORY/FUND FY 10-11 FY 11-12 FY 11-12 FY 12-13 Property Maintenance City/RDA Fund(451): 1. Interest& Rent 41,000 147,000 147,000 94,000 Total Property Maint. City/RDA Fund 41,000 147,000 147,000 94,000 Debt Service Funds(Various 300's1 1.Transfer In/Taxes 10,835,077 9,895,023 9,895,023 9,902,954 Total Debt Service Funds 10,835,077 9,895,023 9,895,023 9,902,954 Parkview Office Complex Fund(510): 1. Rent/Leases of Buildings 1,015,707 975,000 975,000 1,290,970 2. Interest 26,101 35,000 - 1,500 Total Parkview Office Fund 1,041,808 1,010,000 975,000 1,292,470 Equipment Replacement Funds(530): 1. General&Fire Fund Transfer In 124,352 136,000 136,000 286,000 2. Interest 52,594 50,000 25,000 40,000 Total Equip. Replacement Fund 176,946 186,000 161,000 326,000 Landscape & Lightinq Districts(272-299): 1.Transfer In 40,704 70,000 70,000 77,000 2.Taxes 302,771 308,106 308,106 317,213 3. Interest 4,911 - - - Total Landscape & Lightinq 348,386 378,106 378,106 394,213 Business Improvement Districts(272-299): 1.Taxes 400,965 429,381 429,379 454,551 2. Interest - - - - Total Business Improvement 400,965 429,381 429,379 454,551 Desert Willow Golf Fund(520): 1. Golf Course 7,329,956 7,496,426 7,496,426 7,731,423 2 Resturant Revenue 1,983,632 2,388,515 2,388,515 2,463,260 3. Interest - - - - Total Desert Willow Fund 9,313,588 9,884,941 9,884,941 10,194,683 Housing Fund (870): 1.Transfers In& Interest 19,053,112 16,423,669 7,970,684 850,646 Total Housing Fund 19,053,112 16,423,669 7,970,684 850,646 Page 1-19 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Budget Projected Budget CATEGORY/FUND FY 10-11 FY 11-12 FY11-12 FY12-13 Housing Authority Fund(871): 1. Rent fm Apartments/Interest 4,874,904 4,823,612 4,792,228 4,857,852 2. Reimbursement/Transfers 111,162 - - - Total Housing Authority Fund 4,986,066 4,823,612 4,792,228 4,857,852 Page 1-20 GENERAL FUND The General Fund is used to account for all financial resources traditionally associated with government, except those required to be accounted for in another fund. It is the primary operating fund which includes the operating budgets for all the departments and the majority of the City,s tax revenues. The following summary schedules include actual totals for fiscal years 2010-11; adopted budget for fiscal year 2011-12 and projected totals for fiscal years 2011-12 and requested budget for 2012-2013: Revenue Summary- schedules of revenue sources and written narrative. Expenditure Summary- written narrative of the major changes in expenditures. Expenditure Comparison Graph- graph showing the major expenditure categories. Expenditures by Department-Two Year Comparison- graph showing major division categories. Departmental Summary by Expenditure Category- List of expenditures by department for each major expenditure categories. Expenditures by Category Graph- graph showing the major expenditure categories for the actual of 2010-11, adopted budget 2011-12 and projected and the budget for 2012-13. Revenue and Expenditure Comparison- Major categories for revenue and expenditures. Operating Expenditure Summaries- schedules of various departments which include program narratives, recap and line item totals of operating expenditures for salaries and benefits, supplies, other services and capital outlay and significant changes to the budget compared to prior fiscal year's budget. Page 2-1 GENERAL FUND REVENUE SUMMARY All other Rev.$5,573,000(12%) Sales Tax$16,400,000(36%) Interest Earnings$538,000(1%) License,Permits& . Charges $3,523,000(8%) +� Transient Occupancy Tax $8,000,000(18%) Property Tax$4,543,000(10%) Subvention$3,671,000(8%) Franchise Tax$2,800,000(6%) Revenue Assumptions for the General Fund (Fiscal Year 2012-2013) Fiscal Year 12-13 revenue projections are based on current state and local economic conditions and historical trends. The State continues to have a budget deficit. The following is a summary of the major changes to General Fund revenues. Sales Tax 19,500,000 15,000,000 - WM hit 10,500,000 6,000,000 1,500,000 101 -3,000,000 2010-2011 2011-12 2011-12 2012-13 r Actual Budget Estimated Budget 2010-11 2011-12 2011-12 2012-13 Sales& Use Tax 12,020,102 11,700,000 12,800,000 13,613,000 ERAF Prop.Tax Shift 3,364,102 3,300,000 3,300,000 3,300,000 Enacted in 1933 by the State Legislature, the sales tax is applied when retailers sell tangible personal property. This tax is measured by gross receipts from retail sales at a rate of 8.75%. The total tax rate is made up of the basic statewide sales tax of 8.25 percent plus a 0.50% special district tax for the Riverside County Transportation Commission. The statewide tax of 8.75% includes the following components: 7.25% state tax; 0.50% for the Local Public Safety Fund (enacted 1/1/94); and 1.0% city and county allocation (.25% Triple Flip).Next year's estimate is up due to general retail store growth. Page 2-2 City of Palm Desert Revenue Summary Transient Occupancy Tax 1o,000,000 - 9,000,000 - 8,000,000 - 7,000,000 • ■ 6,000,000 � - 5,000,000 _ 4,000,000 a - 3,000,000 - 2,000,000 - 1,000,000 2006- 2007- 2008- 2009- 2010- 2011- 2012- 2007 2008 2009 2010 2011 2012 Proj 2013 Bud Lansient Occup. 8,627,221 18,605,714 17,030,048 6,848,132 7,421,769 17,700,000 18,000,000 This tax is imposed on individuals for the privilege of occupancy in any hotel or motel within the City. Each occupant is subject to a 9 percent (June 1992-revised rate and approved by voters in November 2004) transient occupancy tax which is added to the occupant's room bill. All hotel and motel operators are required to remit this tax to the City on a monthly basis. The main collectors of the tax are the Desert Springs Marriott, Embassy Suites Hotel, Travelers Inn, Holiday Inn Express, Shadow Mountain Resort, Sunrise Development Condos, Marriott and Intrawest timeshare units. Courtyard and Residence Inn, Best Western, Palm Desert Lodge, International Lodge and the newest hotel Hampton Inn. The projection for 2012-13 is based on a 3.8% increase for Desert Springs Convention business and non-convention business. Property Taxes In November 1978, the voters approved Proposition 13, which allocated property tax revenues based on each agency's historical share, cities which never levied a property tax rate before Proposition 13 did not share in the resulting revenues (property tax rates were rolled back to 1973 rates). The City of Palm Desert is a No- Low Property Tax city and receives property taxes only on areas annexed to the City after 1978. The County of Riverside and the City of Palm Desert have agreed to exchange property taxes upon annexations into the City at a rate of 7 percent of the County's share of the annexed property tax revenue. Three county agencies are involved in the administration of the property tax: the County Assessor, the Auditor-Controller, and the Tax Collector. Property is valued by the County Assessor and taxed at 1 percent of assessed value. Increases in property taxes are based on property changing ownership, new construction and a 2 percent maximum increase in assessments. After taxes are received by the County, the Auditor- Controller apportions to participating agencies its share of the tax less 1/4 of 1 percent for tax collection costs. Page 2-3 City of Palm Desert Revenue Summary PROPERTY TAX 6,000,000 5,000,000 4,000,000 — — 3,000,000 2,000,000 • 1,000,000 - 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 Proj Bud Property Tax 5,380,479 5,648,627 4,895,863 4,969,407 4,776,795 4,644,000 4,543,000 The property taxes for 2012-13 is flat due to housing slowdown and potential property tax appeals. Timeshare Mitigation Fee Approved in January 1989, the City Council passed a zoning ordinance establishing standards for developing timeshare developments within the City of Palm Desert. Shadow Ridge is projected to be $1,050,000. Starwood has completed construction of the first units of which we are transferring in around $776,000 and $450,000 Intrawest. Franchise Tax 3,000,000 - 2,500,000 - 2,000,000 - 1,500,000 1,000,000 - 500,000 - 2010-11 2011-12 2011- 2012-13 2012 •Franchise 2,771 ,59 2,800,00 2,800,00. 2,800,00 The State currently is considering the impacts in Federal Law deregulating the electric, cable and telephone companies as well as cities' abilities to charge a franchise tax for use of the City's right of way. Currently we are collecting $550,000 for waste franchise, $200,000 for gas franchise, $1,000,000 for cable franchise and $1,050,000 for electric franchise. Staff continues to monitor the legislation being introduced at the State level on the cable and electric issues. Page 2-4 City of Palm Desert Revenue Summary Interest Earnings 6.00 - 5.00 r -* 4.00 3.00 2.00 1.00 0.00 ' • 0 � � c§:, � �Ocbb b °b °befb °� cfbcfbN0 NC) NONONONON^ ^^ '^ \N ^tNN� '�q' ,J�PJe)oe ttii ON.,�.,J,e00%e•��,o Ii.if N,POGOp 6CEN ,J�PJ�AeGtO li.4 .1/i,. ;06,QeCCOQI 1 +Federal Funds Rate -a—City Invest Rate 1 The current fiscal year 2011-12 has had a steady Federal Funds Rate.The interest rate projection for 2012-13 is calculated at a conservative average yearly yield of 0.25 percent and that no major usage of the existing surplus funds will be used in the 2021-13. Motor Vehicle License Fee 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 r - 1— - T i- -1 2010-2011 2011-2012 2011-2012 2012-2013 Actual Budget Estimated Budget 2010-11 2011-12 2011-12 2012-13 Motor Vehicle(DMV) 236,211 150,000 170,000 150,000 ERAF-In Lieu DMV 3,564,932 3,550,000 3,550,000 3,521,000 The Motor Vehicle License Fee (VLF or DMV Fees) is a tax on ownership of a registered vehicle. The tax rate was 2% of the value of a vehicle paid by owners to the Department of Motor Vehicle; however, the State has lowered the rate to 0.65%. In addition to revenues from the 0.65% rate, cities and counties will receive additional property tax equal to the difference between revenues from the VLF at the 2% rate and the 0.65% rate charged by the State. Starting in 2006-07, the increase for VLF will be based on each city and county growth in gross assessed valuation in the prior year, instead of the increase in vehicle value. Values were lower for 2012- 2013 due to the slowdown of property values. Page 2-5 City of Palm Desert Revenue Summary Building Permits & Charges for Services Fees for new building construction are based on local ordinances and include building, electrical, plumbing, heating, and other related permits and plan check fees. The estimated FY 12-13 building permits of$69 Million Valuation will generate fees and plan check of$891,000. This projected figure represents the fees for various miscellaneous commercial buildings and various housing construction (Desert Gateway, Valley Center Business Park, Stonecrest Office, Shadow Ridge, Dolce/Rillington, Ponderosa, Sares Regis Condos , Starwood). Interfund Transfers In This represents the Gas Tax funds,Timeshare Mitigation(41), Parkview being transferred to the General Fund for reimbursement of street improvement, park and other costs paid by the General Fund($2,237,500). Fire Tax: Actual Budget Estimated Budget 2010-11 2011-12 2011-12 2012-13 Prop A Fire Tax 2,134,284 2,329,908 2,329,908 2,329,908 Structural Fire Tax 5,237,952 5,171,872 5,171,872 5,171,872 Transfer In from GF - - - 1,053,000 Reimb.from Other Cities 829,705 879,307 879,307 866,277 In November 1982, the residents of the City of Palm Desert voted on Proposition A Fire Tax to upgrade the City's fire protection and prevention. The annual Fire Tax charge for a residential property is $60 and commercial property is based on their square footage. The Structural Fire Tax is collected as part of the Property Tax Bill. Staff is recommending using up fund balance in the Fire Tax Fund prior to allocating any additional General Fund reserves. Budget for 2012-2013 will require a transfer from the General Fund of estimated one million. Page 2-6 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Budget Projected Budget CATEGORY/FUND FY 10-11 FY11-12 FY 11-12 FY12-13 General Fund(110): 1. Sales tax 14,680,578 15,000,000 15,400,000 16,400,000 2.Transient occupancy tax 7,421,769 7,200,000 7,700,000 8,000,000 3. Property tax 4,776,795 4,770,000 4,644,000 4,543,000 4. Property Tax Increment(Former RDA) 300,000 1,350,000 5. Interest&Rental(Energy, Co. Lease) 793,461 942,000 535,000 538,000 6.Transfers in (Gas, Starwood,Office, Int.) 2,691,634 2,750,000 2,750,000 2,237,500 7. Franchises 2,771,594 2,800,000 2,800,000 2,800,000 8. State subventions(VLF) 3,801,144 3,725,000 3,720,000 3,671,000 9. Building/Subdivision/Zoning 1,081,501 662,500 951,155 891,500 10. Fees for Services/Reimbursements 2,442,114 2,269,500 1,148,800 1,182,100 11. Business license tax 1,085,411 1,200,000 1,150,000 1,150,000 12.Timeshare mitigation fee 1,192,490 1,485,000 1,220,000 1,220,000 13. Plan check fees 317,332 250,000 300,000 300,000 14. Property transfer tax 399,280 450,000 450,000 450,000 15. Other revenues 706,075 352,000 352,000 315,000 Totals General Fund 44,161,178 43,856,000 43,420,955 45,048,100 Fire Tax Fund(230): 1. Structural Fire Tax 5,237,952 5,171,872 5,171,872 4,171,872 2. Prop.A. Fire Tax 2,134,244 2,329,908 2,329,908 2,329,908 3. Reimbursements 829,705 879,307 869,307 866,277 4. Interest Income 13,347 25,000 2,000 2,000 5. Fire Tax Reserves/Transfers In - 48,000 48,000 1,053,000 Totals Fire Tax Fund 8,215,248 8,454,087 8,421,087 8,423,057 TOTAL FIRE AND GENERAL FD 52,376,426 52,310,087 51,842,042 53,471,157 Page 2-7 GENERAL AND FIRE FUND SUMMARY REVIEW HIGHLIGHT CHANGES BY DEPARTMENT COMPARISON OF LAST YEAR TO BUDGET 2012-2013 Budget Budget DEPARTMENT 2011-2012 2012-2013 CHANGE REASON FOR CHANGE: * City Council 407,770 420,900 13,130 o Salaries * City Clerk 989,300 893,600 (95,700) o One less position * Elections - 61,900 61,900 o City Council Election * Legislative Advocacy 38,000 37,000 (1,000) o Lower Travel costs * City Attorney 237,000 237,000 - o No CPI increase * Legal Special Services 335,000 335,000 - o * City Manager 853,002 808,880 (44,122) o One less position * Special Programs 386,226 407,800 21,574 o Salaries and benefits increase * Finance 1,827,203 1,884,690 57,487 o Salaries and benefits increase * Independent Audit 52,000 55,000 3,000 o Higher contract cost. * Human Resouces 466,664 484,050 17,386 o Salaries and benefits increase * General Services 558,000 584,000 26,000 o Higher dues * Information Systems 829,556 794,002 (35,554) o One less position * Unemployment Insurance 180,000 100,000 (80,000) o Lower expected unemployment * Insurance(Property&Liab.) 541,700 574,000 32,300 o Higher premiums * InterFund Transfers 1,278,529 2,430,821 1,152,292 o Transfering 1 million to Fire * Police Services 16,647,638 16,568,261 (79,377) o Lower than expected Sheriff rate * Animal Regulation 254,904 254,904 - o * PW-Street Lighting/Traffic Sa' 248,000 248,000 - o * Public Works Admin. 2,411,570 2,717,708 306,138 o Filled vacant positions * PW-Street Maintenance 2,687,200 2,569,054 (118,146) o Two less positions * PW-Street Resurfacing 2,180,000 1,500,000 (680,000) o Funded in Gas Tax Prop 42 * PW-Corp Yard 75,500 70,500 (5,000) o Lower costs * PW- Equipment 460,000 460,000 - o * PW-Public Building Operatior 570,698 491,700 (78,998) o One less position * PW-Portola Comm. Center 75,912 75,912 - o * NPDES-Storm Water Permit 54,000 63,028 9,028 o Higher permit costs * Community Promotions 564,875 624,125 59,250 o Higher amount owed to PSCVB * Marketing 866,450 946,400 79,950 o Transfer position -Tourism & Marketing * Visitors Information Center 475,386 331,150 (144,236) o Lower staffing costs * Building &Safety 1,521,365 1,584,825 63,460 o Filled vacant positions * Economic Development - 733,530 733,530 o Transfer staff from former redevelopment * Planning & Comm. Dev./Code 1,589,520 1,849,600 260,080 o * Civic Center Park 778,050 879,000 100,950 o Transferred cost from Park Maintenance * Park Maintenance 711,500 645,192 (66,308) o Transferred cost to Civic Center Park * Landscape Services 2,024,717 1,747,510 (277,207) o Lower staffing costs * Outside Agency Funding 655,000 575,000 (80,000) o Reduced funding 43,832,235 45,044,042 Page 2-8 Expenditure Review for the General Fund (Fiscal Year 2012-2013) The General Fund Expenditures are decreasing from $43,832,235 to 45,044,042 an increase of 2.76% for fiscal year 2012-13. General Fund Appropriations 1% 7% 16% General Government Public Safety(Fire &Police) 0% Community Development Public Works 50% Parks Interfund Transfers Changes made to the expenditure categories: Salaries & Benefits: Salaries and Benefits are down due to early retirement, separation from employment(12) and vacated positions being eliminated from the budget. Benefits increased in the areas of Health Benefits, PERS retirement contribution and Retiree Health Contribution. Professional & Technical Services: Professional & Technical Services include the cost of contracting for Police Services (no change). Fire budget decreased due State lowering of costs. Repair & Maintenance: Transferred $600,000 to Gas Tax fund using Proposition 42 funding. Transfer Out: Reflects transferring an additional $1,000,000 to Fire fund due to lower property taa amount. Page 2-9 General & Fire Fund Expenditures by Department Two-Year Comparison Millions of Dollars -.. .InterFund-I r nsfcr% Parka iiii Public Work 111,-111-7711111t Community Development Public Safety(=ue&Police) General Government 7 / , /_ — / — / — $2 $4 S7 S9 $12 $14 $17 $19 $22 524 1 ❑FY 2011/12 Budget ■FY 2012/13 Budget Expenditure Categories FY 2011/12 FY 2012/13 Dollar Percent of Budget Budget Change Total Budget General Government 8,356,421 8,252,822 (103,599) 15% Public Safety(Fire& Police) 27,097,515 26,105,995 (991,520) 48% Community Development 5,017,596 6,069,630 1,052,034 11 Public Works 8,514,880 7,947,902 (566,978) 15% Parks 3,514,267 3,271,702 (242,565) 6% InterFund Transfers 1,278,529 2,430,821 1,152,292 4% Total General 43,832,235 45,044,042 1,211,807 100% Total Fire Fund 9,946,973 9,034,830 (912,143) (1)Community Development is any combination of Building&Safety and Communtiy Development. (2)General Government is any combination of Administrative Services,Auditing, City Attorney, City Clerk, City Council, City Manager, Data Processing, Environmental Conservation, Finance,General Services, Human Resources, Insuran Legal Special Services, Legislative Advocacy, Outside Agency Contribution and Unemployement Insurance Expenses (3)Public Safety is any combination of Animal Control, Nuisance Abatement, Police Services, Risk Management, Fire Department,Traffic Safety, and Water safety expenses. Page 2-10 General & Fire Fund Expenditures Comparison Graph i Alr _ _ ._ ______ 55,000,000 45,000,000 4 - 35,000,0004- 25,000,000 111 IMIf 15,000.000 5,000,000 FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 o Personnel&Benefits o Supplies •Police Contract Services 0 Fire Contract Services ❑Transfers Out mOther Expenditures •Capital Outlay FY 2010/11 FY 2011/12 FY 2011/12 FY 2012/13 Expenditure Category Actual Budget Projections Budget Personnel & Benefits 14,580,784 14,728,568 14,458,498 15,546,958 Supplies 303,443 500,445 463,671 424,170 Police Contract Services 15,543,544 16,647,638 16,054,210 16,568,261 Fire Contract Services 9,161,271 9,946,973 9,354,023 9,034,830 Other Expenditures 10,180,227 10,581,305 12,654,292 9,991,554 Capital Outlay 725,233 95,750 96,250 82,278 Transfers Out 6,179,432 1,278,529 1,278,530 2,430,821 Total General Fund $ 47,512,663 $ 43,832,235 $ 45,005,451 $ 45,044,042 Total Fire Fund $ 9,161,271 $ 9,946,973 $ 9,354,023 $ 9,034,830 Page 2-11 GENERAL & FIRE FUNDS REVENUE AND EXPENDITURE COMPARISON Last Years Projected %Bud12 Actuals Budget Revenue/Expense Budget to Bud Description 2010-2011 2011-2012 2011-2012 2012-2013 2012-2013 REVENUES 1. Sales tax 14,680,578 15,000,000 15,400,000 16,400,000 9.33% 2. Transient occupancy tax 7,421,769 7,200,000 7,700,000 8,000,000 11.11% 3. Property tax 4,776,795 4,770,000 4,644,000 4,543,000 -4.76% 4. Property Tax Increment(Former RDA) 300,000 1,350,000 - 5. Interest & Rental (Energy, Co. Lease) 793,461 942,000 535,000 538,000 -42.89% 6. Transfers in (Gas, Starwood, Office, I 2,691,634 2,750,000 2,750,000 2,237,500 -18.64% 7. Franchises 2,771,594 2,800,000 2,800,000 2,800,000 0.00% 8. State subventions(VLF) 3,801,144 3,725,000 3,720,000 3,671,000 -1.45% 9. Building/Subdivision/Zoning 1,081,501 662,500 951,155 891,500 34.57% 10. Fees for Services/Reimbursements 2,442,114 2,269,500 1,148,800 1,182,100 -47.91 11. Business license tax 1,085,411 1,200,000 1,150,000 1,150,000 -4.17% 12. Timeshare mitigation fee 1,192,490 1,485,000 1,220,000 1,220,000 -17.85% 13. Plan check fees 317,332 250,000 300,000 300,000 20.00% 14. Property transfer tax 399,280 450,000 450,000 450,000 0.00% 15. Other revenues 706,075 352,000 352,000 315,000 -10.51 TOTAL REVENUES 44,161,178 43,856,000 43,420,955 45,048,100 1. Structural Fire Tax 5,381,363 5,171,872 5,171,872 4,171,872 -19.34% 2. Prop. A. Fire Tax 1,628,841 2,329,908 2,329,908 2,329,908 0.00% 3. Reimbursements 82,677 879,307 869,307 866,277 0.00% 4. Interest Income - 25,000 2,000 2,000 0.00% 5. Fire Tax Reserves/Transfers In 755,975 48,000 48,000 1,053,000 2093.75% TOTAL FIRE 7,848,856 8,454,087 8,421,087 8,423,057 -0.37% GENERAL FUND EXPENDITURES Salaries and Benefits 14,580,784 14,728,568 14,458,498 15,546,958 5.56% Maintenance & Operations 26,027,214 27,722,138 29,172,173 26,983,985 -2.66% Capital Outlay 725,233 103,000 96,250 82,278 -20.12% Transfer to Library/Fire 6,179,432 1,278,529 1,278,530 2,430,821 90.13% Transfer to Cap Reserve - - - TOTAL GENERAL FUND 47,512,663 43,832,235 45,005,451 45,044,042 • 2.76% FIRE FUND 9,161,271 9,946,973 9,354,023 9,034,830 -9.17% TOTAL GENERAL & FIRE 56,673,934 53,779,208 54,359,474 54,078,872 0.56% Page 2-12 General Fund Expenditures by Category Graph Millions of Dollars l Capital Outlay Other Services/ , v0 Charges/Sup... Interfund Transfers Out Personnel & Benefits [ - --- IP $0 $5 $10 $15 $20 Expenditure Categories 2010-2011 2011-2012 2011-2012 2012-2013 % Bud 12 Actual Budget Projected Budget To Bud 13 Personnel & Benefits 14,580,784 14,728,568 14,458,498 15,546,958 5.6% Supplies 303,443 500,445 463,671 424,170 -15.2% Other Services & Charges 25,723,771 27,228,943 28,708,502 26,559,815 -2.5% Capital Outlay 725,233 95,750 96,250 82,278 -14.1% Interfund Transfers Out 6,179,432 1,278,529 1,278,530 2,430,821 90.1% Total General Fund 47,512,663 43,832,235 45,005,451 45,044,042 2.8% Fire Department Fund 9,161,271 9,946,973 9,354,023 9,034,830 -9.2% Total General & Fire Fund 56,673,934 53,779,208 54,359,474 54,078,872 0.6% Page 2-13 CITY OF PALM DESERT SUMMARY OF EXPENDITURES BY CATEGORY FISCAL YEAR 2012-2013 Personal Other Services Capital Department Services Supplies and Charges Outlay TOTAL General Fund: City Council 376,800 7,500 35,600 1,000 420,900 Community Services/City Clerk 798,600 2,000 92,000 1,000 893,600 Elections 1,000 60,900 61,900 Legislative Advocacy 37,000 37,000 City Attorney 237,000 237,000 Legal Special Services 335,000 335,000 City Manager 784,600 2,100 22,180 - 808,880 Community Services 308,100 1,000 98,200 500 407,800 Finance 1,842,900 2,000 39,790 - 1,884,690 Independent Audit 55,000 55,000 Human Resources 429,400 2,000 52,650 - 484,050 General Services 35,000 549,000 - 584,000 Information Technology 578,200 16,000 197,802 2,000 794,002 Unemployment Insurance 100,000 100,000 Insurance 574,000 574,000 Interfund Transfers 2,430,821 2,430,821 Police Services - 9,720 16,558,541 - 16,568,261 Animal Regulation 254,904 254,904 St Light/Traffic Sfty - 10,000 238,000 - 248,000 Public Works- Admin 2,619,558 4,500 89,650 4,000 2,717,708 Public Works-Street Maintenance 2,157,400 20,000 391,654 - 2,569,054 Street Repairs &Maintenance 1,500,000 1,500,000 Corp. Yard - 70,500 - 70,500 Auto Fleet/Equipment 200,000 260,000 460,000 Public Bldg-Opr/Maint. 318,500 20,500 152,700 - 491,700 Portola Community Center 75,912 75,912 NPDES-Storm Water Permit 63,028 63,028 Community Promotions 26,500 597,625 624,125 Marketing 182,700 250 763,450 946,400 Visitors Information Center 186,500 3,500 131,150 10,000 331,150 Building& Safety 1,510,200 1,500 72,375 750 1,584,825 Planning & Community Dev 1,766,400 3,250 79,950 - 1,849,600 Economic Development 591,800 1,750 139,980 - 733,530 Civic Center Park - 32,000 847,000 - 879,000 Park Maintenance 14,600 630,592 - 645,192 Landscape Services 995,300 7,500 744,710 - 1,747,510 Outside Agency Funding 575,000 575,000 GENERAL FUND TOTAL 15,546,958 424,170 28,990,636 82,278 45,044,042 FIRE DEPARTMENT FUND 9,034,830 9,034,830 TOTAL GENERAL &FIRE 15,546,958 424,170 38,025,466 82,278 54,078,872 Page 2-14 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2010-2011 2011-2012 2011-2012 2012-2013 Department/Description Actual Budget Projected Budget % Inc. City Council Personnel &Benefits 329,133 356,670 348,570 376,800 Supplies 6,665 9,000 5,000 7,500 Other Services &Charges 27,711 41,100 28,100 35,600 Capital Outlay 720 1,000 1,000 1,000 Total 364,229 407,770 382,670 420,900 3.2% Community Services/City Clerk Personnel 865,108 889,900 897,250 798,600 Supplies 2,136 2,500 2,500 2,000 Other Services &Charges 74,070 95,400 95,400 92,000 Capital Outlay 3,642 1,500 1,500 1,000 Total 944,956 989,300 996,650 893,600 -9.7% Elections Personnel - - - - Supplies 448 - - 1,000 Other Services &Charges 39,114 - - 60,900 Capital Outlay Total 39,562 - - 61,900 0.0% Legislative Advocacy Other Services &Charges 36,225 38,000 37,045 37,000 Capital Outlay Total 36,225 38,000 37,045 37,000 -2.6% City Attorney Other Services &Charges 225,996 237,000 237,000 237,000 Capital Outlay Total 225,996 237,000 237,000 237,000 0.0% Legal Special Services Other Services & Charges 421,038 335,000 403,500 335,000 Capital Outlay Total 421,038 335,000 403,500 335,000 0.0% City Manager Personnel 860,363 830,082 798,540 784,600 Supplies 2,391 3,300 1,100 2,100 Other Services &Charges 25,089 19,620 45,300 22,180 Capital Outlay 608 - - - Total 888,451 853,002 844,940 808,880 -5.2% Page 2-15 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2010-2011 2011-2012 2011-2012 2012-2013 Department/Description Actual Budget Projected Budget % Inc. Community Services Personnel 280,637 289,451 283,100 308,100 Supplies 396 1,475 1,475 1,000 Other Services &Charges 95,470 94,800 94,800 98,200 Capital Outlay 853 500 500 500 Total 377,356 386,226 379,875 407,800 5.6% Finance Personnel 1,759,354 1,783,203 1,780,398 1,842,900 Supplies 4,087 2,000 4,000 2,000 Other Services &Charges 40,840 42,000 41,700 39,790 Capital Outlay Total 1,804,281 1,827,203 1,826,098 1,884,690 3.1% Independent Audit Personnel Supplies Other Services &Charges 34,716 52,000 62,500 55,000 Capital Outlay Total 34,716 52,000 62,500 55,000 5.8% Human Resources Personnel 389,581 398,414 400,900 429,400 Supplies 3,359 4,750 3,750 2,000 Other Services &Charges 65,407 63,500 43,480 52,650 Capital Outlay - - - - Total 458,347 466,664 448,130 484,050 3.7% General Services Personnel Supplies 33,845 41,000 41,000 35,000 Other Services &Charges 468,999 517,000 535,000 549,000 Capital Outlay - - - - Total 502,844 558,000 576,000 584,000 4.7% Information Technology Personnel 583,253 599,397 551,200 578,200 Supplies 13,411 21,000 21,000 16,000 Other Services &Charges 164,060 172,159 201,251 197,802 Capital Outlay 81,645 37,000 37,000 2,000 Total 842,369 829,556 810,451 794,002 -4.3% Pape 2-16 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2010-2011 2011-2012 2011-2012 2012-2013 Department/Description Actual Budget Projected Budget % Inc. Unemployment Insurance Personnel 194,509 180,000 50,000 100,000 Capital Outlay Total 194,509 180,000 50,000 100,000 -44% Insurance Other Services &Charges 473,569 541,700 574,000 574,000 Capital Outlay Total 473,569 541,700 574,000 574,000 6.0% Interfund Transfers Transfers Out 6,179,432 1,278,529 1,278,530 2,430,821 Total 6,179,432 1,278,529 1,278,530 2,430,821 90.1% Police Services Personnel - - - - Supplies 5,293 9,720 9,720 9,720 Other Services &Charges 15,493,953 16,637,918 16,044,490 16,558,541 Capital Outlay 44,298 - - - Total 15,543,544 16,647,638 16,054,210 16,568,261 -0.5% Animal Regulation Other Services &Charges 238,982 254,904 245,000 254,904 Capital Outlay Total 238,982 254,904 245,000 254,904 0.0% Traffic Safety Personnel Supplies 10,725 10,000 10,000 10,000 Other Services &Charges 254,741 238,000 238,000 238,000 Capital Outlay - - - - Total 265,466 248,000 248,000 248,000 0.0% Development Services Personnel - - - - Supplies - - - - Other Services &Charges - - - - Capital Outlay - - - - Total - - - - -100.0% Paae 2-17 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2010-2011 2011-2012 2011-2012 2012-2013 Department/Description Actual Budget Projected Budget % Inc. Public Works Administration Personnel 2,348,577 2,312,720 2,277,750 2,619,558 Supplies 4,367 8,000 8,000 4,500 Other Services &Charges 27,310 90,850 90,850 89,650 Capital Outlay - - - 4,000 Total 2,380,254 2,411,570 2,376,600 2,717,708 12.7% Public Works-Street Maintenance Personnel 2,160,015 2,227,500 2,109,300 2,157,400 Supplies 17,083 22,000 22,000 20,000 Other Services &Charges 346,707 437,700 394,554 391,654 Capital Outlay 15,315 - - - Total 2,539,120 2,687,200 2,525,854 2,569,054 -4.4% Public Works-Street Repairs&Maint. Other Services &Charges 2,536,763 2,180,000 3,583,626 1,500,000 Capital Outlay Total 2,536,763 2,180,000 3,583,626 1,500,000 -31.2% Corp.Yard Personnel Supplies - - - - Other Services &Charges 71,336 75,500 75,500 70,500 Capital Outlay - - - - Total 71,336 75,500 75,500 70,500 -6.6% Equipment/Auto Fleet Personnel Supplies 127,765 200,000 170,000 200,000 Other Services &Charges 221,445 260,000 240,000 260,000 Capital Outlay - - - - Total 349,210 460,000 410,000 460,000 0.0% Public Building Operations&Maintenance Personnel 376,469 383,798 381,200 318,500 Supplies 14,530 22,500 22,500 20,500 Other Services &Charges 156,185 164,400 164,400 152,700 Capital Outlay - - - - Total 547,184 570,698 568,100 491,700 -13.8% Portola Community Center Personnel Supplies Other Services & Charges 68,458 75,912 75,912 75,912 Capital Outlay - - - - Total 68,458 75,912 75,912 75,912 0.0% Paae 2-18 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2010-2011 2011-2012 2011-2012 2012-2013 Department/Description Actual Budget Projected Budget % Inc. NPDES-Storm Water Permit Capital Outlay 50,207 54,000 54,000 63,028 Total 50,207 54,000 54,000 63,028 16.7% Community Promotions Personnel Supplies - 26,500 26,500 26,500 Other Services &Charges 497,367 538,375 661,375 597,625 Capital Outlay - - - - Total 497,367 564,875 687,875 624,125 10.5% Marketing Personnel 182,700 Supplies - 250 250 250 Other Services &Charges 575,156 866,200 806,200 763,450 Capital Outlay Total 575,156 866,450 806,450 946,400 9.2% Economic Development Personnel - - 50,000 591,800 Supplies - - 626 1,750 Other Services &Charges - - 138,601 139,980 Capital Outlay - - 1,250 - Total - - 190,477 733,530 Building&Safety Personnel 1,440,275 1,443,840 1,437,540 1,510,200 Supplies 451 1,500 700 1,500 Other Services &Charges 83,021 75,275 83,575 72,375 Capital Outlay ' - 750 - 750 Total 1,523,747 1,521,365 1,521,815 1,584,825 4.2% Planning&Community Development Personnel 1,458,923 1,494,590 1,517,500 1,766,400 Supplies 3,781 3,750 2,850 3,250 Other Services &Charges 87,748 91,180 112,430 79,950 Capital Outlay - - - - Total 1,550,452 1,589,520 1,632,780 1,849,600 16.4% Civic Center Park Maintenance Personnel 271,731 - - - Supplies 34,518 69,200 69,200 32,000 Other Services &Charges 681,921 708,850 810,349 847,000 Capital Outlay - - - - Total 988,170 778,050 879,549 879,000 13.0% Page 2-19 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2010-2011 2011-2012 2011-2012 2012-2013 Department/Description Actual Budget Projected Budget % Inc. Park Maintenance Personnel Supplies 15,471 36,500 36,500 14,600 Other Services &Charges 675,899 675,000 680,668 630,592 Capital Outlay - - - - Total 691,370 711,500 717,168 645,192 -9.3% Landscaping Service Division Personnel 948,624 1,250,517 1,260,400 995,300 Supplies 971 1,000 1,000 7,500 Other Services &Charges 746,568 773,200 801,746 744,710 Capital Outlay - - - - Total 1,696,163 2,024,717 2,063,146 1,747,510 -13.7% Visitor Information Center Personnel 314,232 288,486 314,850 186,500 Supplies 1,750 4,500 4,000 3,500 Other Services &Charges 153,854 181,400 165,150 131,150 Capital Outlay 295 1,000 1,000 10,000 Total 470,131 475,386 485,000 331,150 -30.3% Outside Agency Funding Other Services &Charges 614,053 655,000 897,000 575,000 Land 527,650 Total 1,141,703 655,000 897,000 575,000 -12.2% TOTAL GENERAL FUND Personnel 14,580,784 14,728,568 14,458,498 15,546,958 5.6% Supplies 303,443 500,445 463,671 424,170 -15.2% Other Services &Charges 25,723,771 27,228,943 28,708,502 26,559,815 -2.5% Capital Outlay 725,233 95,750 96,250 82,278 -14.1% Transfers Out 6,179,432 1,278,529 1,278,530 2,430,821 90.1% Total 47,512,663 43,832,235 45,005,451 45,044,042 2.8% Page 2-20 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2010-2011 2011-2012 2011-2012 2012-2013 Department/Description Actual Budget Projected Budget % Inc. Fire Fund Personnel Supplies Other Services &Charges 9,161,271 9,946,973 9,354,023 9,034,830 -9.2% Capital Outlay Total 9,161,271 9,946,973 9,354,023 9,034,830 -9.2% TOTAL GENERAL&FIRE FUNDS Personnel 14,580,784 14,728,568 14,458,498 15,546,958 5.6% Supplies 303,443 500,445 463,671 424,170 -15.2% Other Services &Charges 34,885,042 37,175,916 38,062,525 35,594,645 -4.3% Capital Outlay 725,233 95,750 96,250 82,278 -14.1% Transfers Out 6,179,432 1,278,529 1,278,530 2,430,821 90.1% Total 56,673,934 53,779,208 54,359,474 54,078,872 0.6% Page 2-21 CITY COUNCIL CITY COUNCIL DEPARTMENT 4110 Program Narrative: The City Council,consisting of 5 City Council Members,serves as the City's governing body. The Mayor is appointed from within the City Council for a one-year term. City Council Members are elected at-large for four-year terms-with elections held every two years. The City Council enacts City ordinances,establishes policies,represents the public, maintains intergovernmental relations, and exercises general oversight over the affairs of City government,the Redevelopment Agency, Finance Authority, Parking Authority, and Housing Authority. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS 329,133 356,670 348,570 376,800 5.64% SUPPLIES 6,665 9,000 5,000 7,500 -16.67% OTHER SERVICES 27,711 41,100 28,100 35,600 -13.38% CAPITAL OUTLAY 720 1,000 1,000 1,000 0.00% TOTALS: 364,229 407,770 382,670 420,900 3.22% SIGNIFICANT CHANGES: A. MOU requires employees to pay 8%of their pension cost and grants them a salary adjustment of 4.0%. Page 2-22 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 CITY COUNCIL DEPARTMENT 4110 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuais Adopted Projected Budget 110-4110-410.10-10 MEETING COMPENSATION 219,052 236,670 236,700 250,000 A 110-4110-410.11-15 RETIREMENT CONTRIBUTION 52,375 56,000 53,000 63,000 A 110-4110-410.11-16 MEDICARE CONTRB-EMP 2,580 2,200 2,300 2,500 110-4110-410.11-17 RETIREE HEALTH - - - - 110-4110-410.11-20 INS PREM-LTD 394 400 400 400 110-4110-410.11-21 INS PREM-HEALTH 53,828 58,700 54,000 58,700 110-4110-410.11-24 INS PREM-LIFE 755 800 800 800 110-4110-410.11-25 WORKERS COMPENSATION 149 1,900 1,370 1,400 110-4110-410.21-10 OFFICE SUPPLIES 332 1,500 1,000 1,500 110-4110-410.21-90 SUPPLIES OTHER 6,333 7,500 4,000 6,000 110-4110-410.30-90 PROF-OTHER - 1,000 1,000 1,000 110-4110-410.31-15 MILEAGE REIMBURSEMENT 487 2,000 500 1,000 110-4110-410.31-20 CONF,SEMINARS,WORKSHOPS 7,692 15,000 8,000 15,000 110-4110-410.31-21 COMMITTEE CONFERENCES 2,319 2,500 1,000 1,000 110-4110-410.31-25 LOCAL MEETINGS 12,843 15,000 13,000 13,000 110-4110-410.33-30 R/M-OFFICE EQUIPMENT - 200 200 200 110-4110-410.36-20 SUBSCRIPTIONS/PUBLICATION 209 500 500 500 110-4110-410.36-30 DUES 835 2,000 1,000 1,000 110-4110-410.36-50 TELEPHONES 3,050 2,400 2,400 2,400 110-4110-410.36-60 POSTAGE&FREIGHT 276 500 500 500 110-4110-410.40-40 CAP-OFFICE EQUIPMENT 720 1,000 1,000 1,000 TOTAL CITY COUNCIL 364,229 407,770 382,670 420,900 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Grade Title Full-Time Filled Full-Time Part-Time 999 CITY COUNCIL MEMBER 5 5 5 0 Page 2-23 CITY MANAGER CITY MANAGER DEPARTMENT 4130 Program Narrative: A City Council/City Manager form of government governs the City of Palm Desert.This effective system combines the strong political leadership of elected officials with the executive expertise of an appointed professional municipal manager.The City Manager,under the direction and control of the City Council,serves as the City's chief executive officer and oversees the coordination/ implementation of City Council-established policies and programs, including providing information to assist the Council with the decision-making process. The City Manager is responsible for enforcing all City laws/ordinances and verifying that all franchises,contracts, permits,and privileges granted by the City Council are faithfully observed. The City Manager has the authority to control,order,and give direction to all department heads and subordinate City employees, including appointment,removal,promotion,and demotion.The City Manager conducts studies and effects such administrative reorganization of offices/positions under his/her direction necessary for the efficient,effective,and economical conduct of City business. In addition to the duties of providing leadership,direction,and guidance to City departments,the City Manager performs several essential functions.These responsibilities include promptly responding to all citizen inquiries/requests, personnel management, preparation of the City's annual operating budget,and serving as Executive Director of the Palm Desert Redevelopment Agency. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS 860,363 830,082 798,540 784,600 -5.48% SUPPLIES 2,391 3,300 1,100 2,100 -36.36% OTHER SERVICES 25,089 19,620 45,300 22,180 13.05% CAPITAL OUTLAY 608 - - - 0.00% TOTALS: 888,451 853,002 844,940 808,880 -5.17% SIGNIFICANT CHANGES: A. MOU requires employees to pay 8%of their pension cost and grants them a salary adjustment of 4.0%. B.CERT training courses held at C.O.D.-Public Safety. Page 2-24 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 CITY MANAGER DEPARTMENT 4130 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4130-411.10-01 SALARIES-FULL TIME 603,326 597,232 553,000 555,900 A 110-4130-411.11-15 RETIREMENT CONTRIBUTION 167,104 141,000 155,000 138,400 A 110-4130-411.11-16 MEDICARE CONTRB-EMP 8,714 8,000 8,000 8,000 110-4130-411.11-17 RETIREE HEALTH - - - - 110-4130-411.11-20 INS PREM-LTD 4,375 4,900 4,900 4,500 110-4130-411.11-21 INS PREM-HEALTH 74,456 72,400 72,400 72,000 110-4130-411.11-24 INS PREM-LIFE 1,966 1,850 1,850 1,800 110-4130-411.11-25 WORKER'S COMPENSATION 422 4,700 3,390 4,000 110-4130-411.21-10 OFFICE SUPPLIES 169 300 100 100 110-4130-411.21-91 DISASTER/EMERG 2,222 3,000 1,000 2,000 110-4130-411.30-61 SPECIAL EVENTS 1,773 2,000 1,000 - 110-4130-411.30-90 PROF-OTHER - - 32,300 8,800 B 110-4130-411.30-95 PROF-EMP RECOG PROGRAM 46 120 - - 110-4130-411.31-15 MILEAGE REIMBURSEMENT 94 200 450 300 110-4130-411.31-20 CONFERENCE/SEMINARS 3,487 4,500 4,500 5,000 110-4130-411.31-25 LOCAL MEETINGS 3,926 2,000 1,000 1,000 110-4130-411.36-10 PRINTING/DUPLICATING - 250 - - 110-4130-411.36-20 SUBSCRIPTIONS/PUBLICATION 323 500 100 - 110-4130-411.36-30 DUES 3,048 3,150 3,150 2,740 110-4130-411.36-50 TELEPHONES 1,680 1,500 1,500 1,440 110-4130-411.36-60 POSTAGE&FREIGHT 324 400 300 400 110-4130-411.39-15 EMPLOYEE SAFETY 10,388 5,000 1,000 2,500 110-4130-411.40-40 CAP-OFFICE EQUIPMENT 608 - - - TOTAL CITY MANAGER 888,451 853,002 844,940 808,880 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Grade Title Full-Time I Filled Full-Time I Part-Time 1 CITY MANAGER 1 1 1' 135 ASSISTANT TO THE CITY MANAGER 1 1 0 129 RISK MANAGER 1 1 1 120 MANAGEMENT ANALYST I 0 0 1 116 SECRETARY TO THE CITY MANAGER 1 1 0 113 ADMINISTRATIVE SECRETARY 01 0 1 107 SR.OFFICE ASSISTANT 01 0 0I TOTAL 41 4 4; Page 2-25 CITY ATTORNEY CITY ATTORNEY DEPARTMENT 4120 Program Narrative: The City Attorney reviews all ordinances, resolutions,agreements,and other legal documents,advises the City Council and staff on legal matters and represents the City in litigation. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 225,996 237,000 237,000 237,000 0.00% CAPITAL OUTLAY - - - - 0.00% TOTALS: 225,996 237,000 237,000 237,000 0.00% SIGNIFICANT CHANGES: No significant changes. Page 2-26 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 CITY ATTORNEY DEPARTMENT 4120 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuais Adopted Projected Budget 110-4120-411.30-15 PROF-LEGAL 225,996 237,000 237,000 237,000 TOTAL CITY ATTORNEY 225,996 237,000 237,000 237,000 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Grade Title Full-Time I Filled Full-Time I Part-Time CONTRACT POSITION Page 2-27 HUMAN RESOURCES HUMAN RESOURCES DEPARTMENT 4154 Program Narrative: The Human Resources Department provides and coordinates services and programs that assist the City in developing and maintaining a qualified,effective and diverse workforce.The Department provides all employment-related services to the City's management staff,employees and job applicants.The major functions performed by the Human Resources Department include: 1) Employee recruitment and selection testing, including examination development and administration; 2)Equal Employment Opportunity, including outreach recruitment and investigation of harassment and discrimination complaints; 3)Benefits coordination, including administration of the employee insurance and retirement benefit programs; 4)Employee relations,including labor negotiations; 5)Classification and compensation, including development and maintenance of job descriptions and compensation plans; and 6)Employee development, including coordination of City-wide employee and management training programs. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS 389,581 398,414 400,900 429,400 7.78% SUPPLIES 3,359 4,750 3,750 2,000 -57.89% OTHER SERVICES 65,407 63,500 43,480 52,650 -17.09% CAPITAL OUTLAY - - - - 0.00% TOTALS: 458,347 466,664 448,130 484,050 3.73% SIGNIFICANT CHANGES: A. MOU requires employees to pay 8%of their pension cost and grants them a salary adjustment of 4.0%. B.Advertising for hiring positions approved by City Council. Page 2-28 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 HUMAN RESOURCES DEPARTMENT 4154 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuais Adopted Projected Budget 110-4154-415.10-01 SALARIES-FULL TIME 260,716 273,714 273,800 294,600 A 110-4154-415.11-15 RETIREMENT CONTRIBUTION 73,970 65,000 68,000 74,000 A 110-4154-415.11-16 MEDICARE CONTRB-EMP 3,793 4,400 4,400 4,400 110-4154-415.11-17 RETIREE HEALTH - - - - 110-4154-415.11-20 INS PREM-LTD 2,277 2,300 2,300 2,300 110-4154-415.11-21 INS PREM-HEALTH 47,789 49,900 49,900 51,600 110-4154-415.11-24 INS PREM-LIFE 879 900 900 900 110-4154-415.11-25 WORKERS COMPENSATION 157 2,200 1,600 1,600 110-4154-415.21-10 OFFICE SUPPLIES 462 750 250 500 110-4154-415.21-90 SUPPLIES-OTHER 2,897 4,000 3,500 1,500 110-4154-415.30-15 PROF-LEGAL 2,083 - - - 110-4154-415.30-56 MEDICAL ANNUAUNEW EMPLOY 1,050 2,000 2,000 2,000 110-4154-415.30-90 PROF-OTHER 3,960 6,500 3,500 5,500 110-4154-415.30-95 PROF-EMP RECOG PROGRAM 5,353 7,500 7,500 6,500 110-4154-415.31-15 MILEAGE REIMBURSEMENT 499 700 150 500 110-4154-415.31-20 CONFERENCE/SEMINARS 3,403 5,000 2,200 2,000 110-4154-415.31-21 CITY WIDE TRAINING 37,832 25,000 15,000 20,000 110-4154-415.31-25 LOCAL MEETINGS 9,014 12,500 12,000 12,500 110-4154-415.32-15 OTHER ADVERTISING 560 - - 2,000 B 110-4154-415.36-10 PRINTING/DUPLICATING - 1,000 - - 110-4154-415.36-20 SUBSCRIPTIONS/PUBLICATION 924 2,000 1,000 1,000 110-4154-415.36-30 DUES 73 500 - 350 110-4154-415.36-50 TELEPHONE 560 500 - - 110-4154-415.36-60 POSTAGE&FREIGHT 96 300 130 300 TOTAL HUMAN RESOURCES 458,347 466,664 448,130 484,050 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Grade Title Full-Time I Filled Full-Time Part-Time 139 HUMAN RESOURCES DIRECTOR or I 131 HUMAN RESOURCES MANAGER 1 1 1 113 HUMAN RESOURCES TECHNICIAN 2 2 2 TOTAL 3 3 3 Page 2-29 LEGAL SPECIAL SERVICES LEGAL SPECIAL SERVICES DEPARTMENT 4121 Program Narrative: This department represents the litigation costs on code violations, land issues,construction contracts and lawsuits filed against the City. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 421,038 335,000 403,500 335,000 0.00% CAPITAL OUTLAY - - - - 0.00% TOTALS: 421,038 335,000 403,500 335,000 0.00% SIGNIFICANT CHANGES: No significant changes. Page 2-30 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 LEGAL SPECIAL SERVICES DEPARTMENT 4121 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4121-411.30-15 PROF-LEGAL 419,159 290,000 400,000 290,000 110-4121-411.30-16 PROF-EMPLOYEE LAW SERVICE 1,879 45,000 3,500 45,000 TOTAL LEGAL SPECIAL SERVICES 421,038 335,000 403,500 335,000 Page 2-31 LEGISLATIVE ADVOCACY LEGISLATIVE ADVOCACY DEPARTMENT 4112 Program Narrative: This component of the Community Services Division is responsible for monitoring and providing analysis of legislation introduced at both the State and Federal level as it relates to the City of Palm Desert. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 36,225 38,000 37,045 37,000 -2.63% CAPITAL OUTLAY - - - - 0.00% TOTALS: 36,225 38,000 37,045 37,000 -2.63% SIGNIFICANT CHANGES: A.Budget reflects contract amount with consultant. Page 2-32 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 LEGISLATIVE ADVOCACY DEPARTMENT 4112 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4112-410.30-90 PROF-OTHER 36,225 36,000 36,045 36,000 110-4112-410.31-20 CONF,SEMINARS,WORKSHOPS - 2,000 1,000 1,000 A TOTAL LEGISLATIVE ADVOCACY 36,225 38,000 37,045 37,000 Page 2-33 COMMUNITY SERVICE COMMUNITY SERVICE DEPARTMENT 4132 Program Narrative: The Community Services Division oversees administration of franchise agreements(i.e.,cable and solid waste),special contracts such as the Portola Community Center leases, BLM and utilities; mobile home rent control; Community Development Block Grants; recycling administration and reporting; bus shelter program administration; special events; Community Gardens administration; City-wide cell phones and pagers; Youth Committee; Citizens on Patrol,and After School Programs. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS 280,637 289,451 283,100 308,100 6.44% SUPPLIES 396 1,475 1,475 1,000 -32.20% OTHER SERVICES 95,470 94,800 94,800 98,200 3.59% CAPITAL OUTLAY 853 500 500 500 0.00% TOTALS: 377,356 386,226 379,875 407,800 5.59% SIGNIFICANT CHANGES: A. MOU requires employees to pay 8%of their pension cost and grants them a salary adjustment of 4.0%. Page 2-34 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 COMMUNITY SERVICES DEPARTMENT 4132 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4132-411.10-01 SALARIES-FULL TIME 191,324 204,051 200,000 218,100 A 110-4132-411.10-02 SALARIES-OVERTIME 554 2,000 2,000 1,000 110-4132-411.11-15 RETIREMENT CONTRIBUTION 54,345 49,000 49,000 54,300 A 110-4132-411.11-16 MEDICARE CONTRB-EMP 1,391 3,000 1,700 3,200 110-4132-411.11-17 RETIREE HEALTH - - - - 110-4132-411.11-20 INS PREM-LTD 1,666 2,400 2,000 1,700 110-4132-411.11-21 INS PREM-HEALTH 30,493 26,100 26,100 27,200 110-4132-411.11-24 INS PREM-LIFE 649 700 700 1,000 110-4132-411.11-25 WORKER'S COMPENSATION 215 2,200 1,600 1,600 110-4132-411.21-10 OFFICE SUPPLIES 396 1,475 1,475 1,000 110-4132-411.30-62 COMMUNITY RECOGNITION 1,552 2,500 2,500 2,000 110-4132-411.30-90 PROF-OTHER 64,442 75,000 75,000 80,000 110-4132-411.31-15 MILEAGE REIMBURSEMENT 248 300 300 300 110-4132-411.31-20 CONFERENCE/SEMINARS - 4,000 4,000 3,000 110-4132-411.31-25 LOCAL MEETINGS 1,490 1,000 1,000 1,000 110-4132-411.36-10 PRINTING/DUPLICATING 971 1,000 1,000 1,000 110-4132-411.36-20 SUBSCRIPTIONS/PUBLICATION 965 500 500 500 110-4132-411.36-30 DUES 415 1,000 1,000 1,400 110-4132-411.36-50 TELEPHONES 19,271 2,500 2,500 2,500 110-4132-411.36-60 POSTAGE&FREIGHT 1,300 1,000 1,000 1,500 110-4132-411.39-10 COMMUNITY GARDEN 4,816 6,000 6,000 5,000 110-4132-411.40-40 CAP-OFFICE EQUIPMENT 853 500 500 500 TOTAL COMMUNITY SERVICES-ADMIN 377,356 386,226 379,875 407,800 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 11-12 FY 12-13 Grade Title Full-Time I Filled Full-Time I Part-Time 137 DIR.OF SPECIAL PROGRAMS 1 I 1 1 113 ADMINISTRATIVE SECRETARY 11 1 1 104 OFFICE ASSISTANT II or 100 OFFICE ASSISTANT I 1 1 1 TOTAL 3 3 3 Page 2-35 COMMUNITY PROMOTIONS COMMUNITY PROMOTIONS DEPARTMENT 4416 Program Narrative: Community Promotions,a component of the Marketing Division,administers City events and promotion of all community activities including 4th of July,the Golf Cart Parade,concerts and movies in the park, Veteran's Day,etc.Also included in this budget is the funding for the Palm Springs Desert Resort Communities Convention and Visitors Authority. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 497,367 564,875 687,875 624,125 10.49% CAPITAL OUTLAY - - - 0.00% TOTALS: 497,367 564,875 687,875 624,125 10.49% SIGNIFICANT CHANGES: A.Budget transferred for the cost of staffing special events. Special Events/Community approved by City Council. B.Budget transferred due to lost of RDA. Page 2-36 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 COMMUNITY PROMOTIONS DEPARTMENT 4416 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4416-414.10-02 SALARIES-OVERTIME - 26,500 26,500 26,500 A 110-4416-414.30-61 COMMUNITY EVENTS 81,779 142,000 144,500 122,625 A 110-4416-414.30-62 COMMUNITY RECOGNITION 136,312 152,375 152,375 117,000 A 110-4416-414.30-63 COMMITTEE/COMMISSION 595 - 500 - 110-4416-414.32-20 PSDRCVB FUNDING 278,681 244,000 254,000 275,000 110-4416-414.32-20 COURTESY CARTS - - 110,000 83,000 B TOTAL COMMUNITY PROMOTIONS 497,367 564,875 687,875 624,125 Page 2-37 COMMUNITY SERVICE/CITY CLERK COMMUNITY SERVICE/CITY CLERK DEPARTMENT 4111 Program Narrative: City Clerk Operations provides general support for the City Council, preparation of City Council Meeting Agendas and Minutes, maintenance of official City records, monitoring of contracts for completeness and accuracy, responses to requests for information,supervision of records management, registering voters, and conducting municipal elections. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS 865,108 889,900 897,250 798,600 -10.26% SUPPLIES 2,136 2,500 2,500 2,000 -20.00% OTHER SERVICES 74,070 95,400 95,400 92,000 -3.56% CAPITAL OUTLAY 3,642 1,500 1,500 1,000 -33.33% TOTALS: 944,956 989,300 996,650 893,600 -9.67% SIGNIFICANT CHANGES: A. MOU requires employees to pay 8%of their pension cost and grants them a salary adjustment of 4.0%. Page 2-38 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 COMMUNITY SERVICE/CITY CLERK DEPARTMENT 4111 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuais Adopted Projected Budget 110-4111-410.10-01 SALARIES-FULL TIME 585,343 617,400 620,000 552,000 A 110-4111-410.10-02 SALARIES-OVERTIME 775 1,000 1,000 1,000 110-4111-410.11-15 RETIREMENT CONTRIBUTION 164,221 146,000 152,000 137,400 A 110-4111-410.11-16 MEDICARE CONTRB-EMP 8,566 8,000 8,000 8,000 110-4111-410.11-17 RETIREE HEALTH - - - - 110-4111-410.11-20 INS PREM-LTD 5,048 5,200 5,200 4,400 110-4111-410.11-21 INS PREM-HEALTH 98,710 105,450 105,500 90,500 A 110-4111-410.11-24 INS PREM-LIFE 2,023 2,050 2,050 1,800 110-4111-410.11-25 WORKER'S COMPENSATION 422 4,800 3,500 3,500 A 110-4111-410.21-10 OFFICE SUPPLIES 2,136 2,500 2,500 2,000 110-4111-410.30-60 VOLNTR REC/SPECIAL EVENTS - 1,000 1,000 1,000 110-4111-410.30-63 COMMITTEE/COMMISSION 20,203 22,000 22,000 22,000 110-4111-410.30-90 PROF-OTHER 5,504 14,000 14,000 14,000 110-4111-410.31-15 MILEAGE REIMBURSEMENT 55 500 500 500 110-4111-410.31-20 CONF,SEMINARS,WORKSHOPS 4,227 4,500 4,500 4,500 110-4111-410.31-25 LOCAL MEETINGS 198 1,000 1,000 600 110-4111-410.32-10 REQ.LEGAL ADVERTISING 37,337 40,000 40,000 40,000 110-4111-410.33-30 R/M-OFFICE EQUIPMENT 740 3,000 3,000 1,000 110-4111-410.36-10 PRINTING/DUPLICATING 215 1,500 1,500 1,000 110-4111-410.36-20 SUBSCRIPTIONS/PUBLICATION 657 1,000 1,000 1,000 110-4111-410.36-30 DUES 1,087 1,800 1,800 1,800 110-4111-410.36-40 FILING FEES 44 100 100 100 110-4111-410.36-50 TELEPHONES 560 500 500 500 110-4111-410.36-60 POSTAGE&FREIGHT 3,243 4,500 4,500 4,000 110-4111-410.40-40 CAP-OFFICE EQUIPMENT 3,642 1,500 1,500 1,000 TOTAL COMMUNITY SERVICE/CITY CLERK 944,956 989,300 996,650 893,600 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Grade Title Full-Time I Filled Full-Time I Part-Time 139 CITY CLERK 1 1 1 118 DEPUTY CITY CLERK 1 1 1 116 SECRETARY TO THE CITY COUNCIL 1 1 0 113 ADMINISTRATIVE SECRETARY 1 1 1 113 RECORDS TECHNICIAN 11 1 1 106 MAIN LOBBY RECEPTIONIST 11 1 0 104 OFFICE ASSISTANT II or f 100 OFFICE ASSISTANT I 1 1 2 TOTAL 7, 7 6, Page 2-39 ELECTIONS ELECTIONS DEPARTMENT 4114 Program Narrative: The City of Palm Desert General Municipal Elections are conducted in November of even-numbered years. The next election will be held in November 2012. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED 'PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES 448 - - 1,000 100.00% OTHER SERVICES 39,114 - - 60,900 100.00% CAPITAL OUTLAY - - - - 0.00% TOTALS: 39,562 - - 61,900 100.00% SIGNIFICANT CHANGES: A. Election scheduled for November 2012. Page 2-40 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 ELECTIONS DEPARTMENT 4114 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4114-410.21-10 OFFICE SUPPLIES 448 - - 1,000 A 110-4114-410.30-90 PROF-OTHER 38,496 - - 60,000 A 110-4114-410.31-25 LOCAL MEETINGS 17 - - 400 A 110-4114-410.32-10 REQ.LEGAL ADVERTISING 601 - - 500 A TOTAL ELECTIONS 39,562 - - 61,900 Page 2-41 FINANCE FINANCE DEPARTMENT 4150 Program Narrative: The Finance Department provides the services of monitoring the various financial related areas which are essential to the City and Redevelopment operations. Areas include revenue receipts(e.g.taxes,fees,assessments),disbursements and accounts payable transactions, operational budget, cash management and investments, payroll,general ledger and accounting records,financial reports,annual audits,debt-service obligations, special-assessment accounting, business licensing processing,and redevelopment accounting. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS 1,759,354 1,783,203 1,780,398 1,842,900 3.35% SUPPLIES 4,087 2,000 4,000 2,000 0.00% OTHER SERVICES 40,840 42,000 41,700 39,790 -5.26% CAPITAL OUTLAY - - - - 0.00% TOTALS: 1,804,281 1,827,203 1,826,098 1,884,690 3.15% SIGNIFICANT CHANGES: A.MOU requires employees to pay 8%of their pension cost and grants them a salary adjustment of 4.0%. Page 2-42 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 FINANCE DEPARTMENT 4150 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4150-415.10-01 SALARIES-FULL TIME 1,190,582 1,242,003 1,242,000 1,275,000 A 110-4150-415.10-02 SALARIES-OVERTIME 125 2,000 2,000 1,200 110-4150-415.11-15 RETIREMENT CONTRIBUTION 335,909 294,000 294,000 317,000 A 110-4150-415.11-16 MEDICARE CONTRB-EMP 14,777 15,100 15,000 15,500 110-4150-415.11-17 RETIREE HEALTH _ - - - 110-4150-415.11-20 INS PREM-LTD 10,044 10,500 10,500 10,200 110-4150-415.11-21 INS PREM-HEALTH 203,101 205,800 205,800 212,900 110-4150-415.11-24 INS PREM-LIFE 4,036 4,100 4,100 4,100 110-4150-415.11-25 WORKERS COMPENSATION 780 9,700 6,998 7,000 110-4150-415.21-10 OFFICE SUPPLIES 4,087 2,000 4,000 2,000 110-4150-415.31-15 MILEAGE REIMBURSEMENT 242 500 500 500 110-4150-415.31-20 CONFERENCE/SEMINARS 297 1,000 1,000 1,000 110-4150-415.31-25 LOCAL MEETINGS 328 900 500 250 110-4150-415.36-10 PRINTING/DUPLICATING 19,516 19,000 19,000 17,000 110-4150-415.36-20 SUBSCRIPTIONS/PUBLICATION 2,586 3,000 2,600 2,600 110-4150-415.36-30 DUES 890 1,400 1,400 1,000 110-4150-415.36-50 TELEPHONE 1,120 1,200 1,200 1,440 110-4150-415.36-60 POSTAGE&FREIGHT 15,861 15,000 15,500 16,000 TOTAL FINANCE 1,804,281 1,827,203 1,826,098 1,884,690 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 11-12 FY 12-13 Grade Title Full-Time I Filled Full-Time Part-Time 145 FINANCE DIRECTOR/TREASURER 1 1 1 135 ASSISTANT FINANCE DIRECTOR 1 1 11 127 DEPUTY CITY TREASURER 1 1 11 127 SENIOR FINANCIAL ANALYST 1 1 1 123 MANAGEMENT ANALYST II or 120 MANAGEMENT ANALYST I 11 1 1 118 ACCOUNTING TECHNICIAN II 41 4 4 113 ADMINISTRATIVE SECRETARY 11 1 1 116 BUSINESS LICENSE TECHNICIAN II or 1 113 BUSINESS LICENSE TECHNICIAN I 1, 1 0 107 SR.OFFICE ASSIST-BUS.LICENSE 1 1 1 104 OFFICE ASSISTANT II or 100 OFFICE ASSISTANT I 0 0 1; TOTAL 12, 12 121 Page 2-43 INDEPENDENT AUDIT INDEPENDENT AUDIT DEPARTMENT 4151 Program Narrative: An annual audit is conducted by the City's independent auditors on the City's Financial Statements.They review the internal controls, confirm the cash and investments of the City,and the City's Comprehensive Annual Financial Report.In addition,the auditors perform special audits on State and Federal required single audit compliance,franchise audits and any other audit directed by either City Council or Staff. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - 0.00% OTHER SERVICES 34,716 52,000 62,500 55,000 5.77% CAPITAL OUTLAY - - - - 0.00% TOTALS: 34,716 52,000 62,500 55,000 5.77% SIGNIFICANT CHANGES: No significant changes. Page 2-44 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 INDEPENDENT AUDIT DEPARTMENT 4151 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4151-415.30-20 PROF-ACCOUNTING/AUDITING 34,716 52,000 62,500 55,000 TOTAL INDEPENDENT AUDIT 34,716 52,000 62,500 55,000 Page 2-45 GENERAL SERVICES GENERAL SERVICES DEPARTMENT 4159 Program Narrative: General Services provides support for citywide services consumed by all City departments. Services include copy machine costs,office supplies,telephone, citywide membership dues like CVAG and SCAG, processing of purchase orders and buying new furniture and fixed assets for the departments. The program also includes the citywide sales tax report and audit services. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES 33,845 41,000 41,000 35,000 -14.63% OTHER SERVICES 468,999 517,000 535,000 549,000 6.19% CAPITAL OUTLAY - - - - 0.00% TOTALS: 502,844 558,000 576,000 584,000 4.66% SIGNIFICANT CHANGES: A. Includes the payment to the Roy Wilson Center. B.SB2557 County Administrative fee charged for administering property taxes. Fee based on actual cost allocated. Page 2-46 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 GENERAL SERVICES DEPARTMENT 4159 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4159-415.21-10 OFFICE SUPPLIES 16,961 20,000 20,000 17,000 110-4159-415.21-90 SUPPLIES-OTHER 16,884 21,000 21,000 18,000 110-4159-415.30-90 PROF-OTHER 21,529 30,000 30,000 30,000 110-4159-415.33-30 R/M-OFFICE EQUIPMENT 6,736 5,000 5,000 5,000 110-4159-415.34-20 OFFICE EQUIPMENT-RENTAL 64,164 68,000 62,000 68,000 110-4159-415.36-10 PRINTING/DUPLICATING 2,064 10,000 10,000 10,000 110-4159-415.36-30 DUES 214,156 227,000 227,000 235,000 A 110-4159-415.36-48 5B2557/County Admin Fees 121,921 135,000 159,000 159,000 B 110-4159-415.36-50 TELEPHONE 38,429 42,000 42,000 42,000 TOTAL GENERAL SERVICES 502,844 558,000 576,000 584,000 Page 2-47 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY DEPARTMENT 4190 Program Narrative: The Information Technology Division is responsible for overseeing all of the City's personnel computers, IBM AS400 mini computer system,ethernet network, printers, problem solving,telephone system optical imaging system,geographical information system(GIS),City E-gov website, hardware and software maintenance contracts,and acquisition/setup of all computer hardware and software. The Information Technology Division's vision is to incorporate technology that will enhance employee productivity, increase public access to City services,and help accomplish our mission of providing access to, maintenance of,and protection of the City's digital infrastructure. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS 583,253 599,397 551,200 578,200 -3.54% SUPPLIES 13,411 21,000 21,000 16,000 -23.81% OTHER SERVICES 164,060 172,159 201,251 197,802 14.89% CAPITAL OUTLAY 81,645 37,000 37,000 2,000 -94.59% TOTALS: 842,369 829,556 810,451 794,002 -4.29% SIGNIFICANT CHANGES: A. Clerical position transfer to Building and Safety during FY 2011-2012. B.Added Questys document imaging maitenace cost of$14,000. C. Due to major upgrade to computer software,delayed purchase of any new computers. Page 2-48 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 INFORMATION TECHNOLOGY DEPARTMENT 4190 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4190-415.10-01 SALARIES-FULL TIME 382,898 404,397 370,000 381,800 A 110-4190-415.10-02 SALARIES-OVERTIME 368 1,200 1,000 500 110-4190-415.11-15 RETIREMENT CONTRIBUTION 108,277 96,000 88,000 96,000 A 110-4190-415.11-16 MEDICARE CONTRB-EMP 5,612 5,600 5,000 5,600 110-4190-415.11-17 RETIREE HEALTH - - - - 110-4190-415.11-20 INS PREM-LTD 3,364 3,400 3,400 3,400 110-4190-415.11-21 INS PREM-HEALTH 81,185 84,200 80,000 87,100 110-4190-415.11-24 INS PREM-LIFE 1,300 1,400 1,400 1,400 110-4190-415.11-25 WORKERS COMPENSATION 249 3,200 2,400 2,400 110-4190-415.21-20 SUPPLIES-COMPUTER 13,411 21,000 21,000 16,000 110-4190-415.30-91 PROF-COMPUTER CONSULTANT 126 - 25,000 - 110-4190-415.31-15 MILEAGE REIMBURSEMENT 122 250 300 250 110-4190-415.31-20 CONFERENCE/SEMINARS 897 600 1,000 850 110-4190-415.31-25 LOCAL MEETINGS - 250 - - 110-4190-415.33-60 R&M-COMPUTER 133,770 144,168 144,168 172,087 B 110-4190-415.36-20 SUBSCRIPTIONS/PUBLICATION 1,292 400 4,500 400 110-4190-415.36-30 DUES 292 500 292 500 110-4190-415.36-50 TELEPHONE 27,561 25,841 25,841 23,715 110-4190-415.36-60 POSTAGE&FREIGHT - 150 150 - 110-4190-415.40-40 CAP-OFFICE EQUIPMENT 81,645 37,000 37,000 2,000 C TOTAL INFORMATION TECHNOLOGY 842,369 829,556 810,451 794,002 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Grade Title Full-Time Filled Full-Time I Part-Time 135 INFORMATION SYSTEMS MANAGER 11 1 1 114 INFORMATION SYSTEMS TECHNICIAN 2 2 21 114 GIS TECHNICIAN 1 1 1 104 OFFICE ASSISTANT II or 100 OFFICE ASSISTANT I 11 1 01 TOTAL 51 5 4j Page 2-49 UNEMPLOYMENT INSURANCE UNEMPLOYMENT INSURANCE DEPARTMENT 4191 Program Narrative: The City of Palm Desert pays the actual cost of unemployment to the State of California for terminated employees. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS 194,509 180,000 50,000 100,000 -44.44% SUPPLIES - - - - 0.00% OTHER SERVICES - - - - 0.00% CAPITAL OUTLAY - - - - 0.00% TOTALS: 194,509 180,000' 50,000 100,000 -44.44% SIGNIFICANT CHANGES: A.Cost of employees that are eligible for unemployment benefits. Page 2-50 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 UNEMPLOYMENT INSURANCE DEPARTMENT 4191 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuate Adopted Projected Budget 110-4191-419.11-26 UNEMPLOYMENT INSURANCE 194,509 180,000 50,000 100,000 A TOTAL UNEMPLOYMENT INSURANCE 194,509 180,000 50,000 100,000 Page 2-51 INSURANCE INSURANCE DEPARTMENT 4192 Program Narrative: The insurance program provides for citywide insurance coverage of property damage (fire and theft), General liability insurance,surety bonds on employees,and claims administration. General Liability coverage is provided by Southern California Joint Powers Agency for coverage from $10,000 to$50 million. Claims administration includes payment of investigator,claims tracking,attorney costs and settlement of claims. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 473,569 541,700 574,000 574,000 5.96% CAPITAL OUTLAY - - - - 0.00% TOTALS: 473,569 541,700 574,000 574,000 5.96% SIGNIFICANT CHANGES: A.Budget reflects prior year expenditure. Page 2-52 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 INSURANCE DEPARTMENT 4192 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuais Adopted Projected Budget 110-4192-419.37-10 LIAB&PROPERTY DAMAGE 417,568 485,000 485,000 485,000 A 110-4192-419.37-20 FIRE&CONTENTS COVERAGE 49,614 50,000 82,300 82,300 A 110-4192-419.37-30 SURETY BOND PREMIUM 6,387 6,700 6,700 6,700 TOTAL INSURANCE 473,569 541,700 574,000 574,000 Page 2-53 INTERFUND TRANSFERS OUT INTERFUND TRANSFERS OUT DEPARTMENT 4199 Program Narrative: This represents transfers to other funds for the purpose of covering expenditures. The General Fund will be transferring funds to the County Library to cover the difference in cost between taxes collected less the State's Education transfer. In addition,the Prop.A Fire Tax fund will require a transfer to meet the fund's shortfall of revenue versus expenditure. In past years,the General Fund has transferred funds to the Year 2000 plan to accumulate funds for various capital project plans. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 6,179,432 1,278,529 1,278,530 2,430,821 90.13% CAPITAL OUTLAY - - - - 0.00% TOTALS: 6,179,432 1,278,529 1,278,530 2,430,821 90.13% SIGNIFICANT CHANGES: A.Budget reflects the transfer of$375,000 to the Library Fund for staffing,material and books$77,000 will be transferred to the various Landscaping and Lighting Districts to cover the City's share and shortages,$1,053,000 to the Fire fund, $684,421 to the Aquatic Center to cover shortage, $150,000 to the Equipment replacement fund,and$91,000 to Building Maintenance fund. The City is not funding the Retiree Health Stipend Program as fund has sufficient funds to meet its liability. Page 2-54 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 INTERFUND TRANSFERS OUT DEPARTMENT 4199 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4199-499.50-10 INTERFUND OP TR OUT 6,179,432 1,278,529 1,278,530 2,430,821 A TOTAL INTERFUND TRANSFERS 6,179,432 1,278,529 1,278,530 2,430,821 Page 2-55 OUTSIDE AGENCY FUNDING OUTSIDE AGENCY FUNDING DEPARTMENT 4800 Program Narrative: The Charitable Contributions Program is for assisting non-profit agencies or groups that provide charitable, public benefit, public welfare or educational services to residents of Palm Desert. The City has a committee which meets in March or April of each year to discuss which entities will be granted funds for the next fiscal year. Each Agency is required to fill out an application in order to be considered by the committee. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 614,053 655,000 897,000 575,000 -12.21% CAPITAL OUTLAY - - - - 0.00% TOTALS: 614,053 655,000 897,000 575,000 -12.21 SIGNIFICANT CHANGES: A. Based on committee's recommendations. Page 2-56 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 OUTSIDE AGENCY FUNDING DEPARTMENT 4800 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4800-454.38-75 BUSINESS ENHANCE LOAN PRG - - 40,000 - 110-4800-454.38-79 CNTRB-MCCALLUM THEATER - - 225,000 - 110-4800-454.38-80 CNTRB-VARIOUS AGENCIES 175,238 237,000 210,000 155,000 A 110-4800-454.38-81 CNTRB-SCHOOLS 18,500 - - - 110-4800-454.38-84 ANIMAL RESOURSE ADOPT - - - 20,000 110-4800-454.38-91 CNTRB-YMCA/YOUTH 60,000 65,000 60,000 35,000 110-4800-454.38-92 AFTER SCHOOL PROGRAM 150,000 150,000 150,000 150,000 110-4800-454.38-93 CNTRB-SENIOR CENTER 210,315 203,000 212,000 215,000 TOTAL OUTSIDE AGENCY FUNDING 614,053 655,000 897,000 575,000 Page 2-57 POLICE SERVICES POLICE SERVICES DEPARTMENT 4210 Program Narrative: The Police Services program provides for law enforcement and public safety within the City of Palm Desert by contracting with Riverside County Sheriff's Department for patrol, traffic, investigations,school resources,crime prevention, bike patrol and communications services. In addition,the program provides crossing guards next to schools. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES 5,293 9,720 9,720 9,720 0.00% OTHER SERVICES 15,493,953 16,637,918 16,044,490 16,558,541 -0.48% CAPITAL OUTLAY 44,298 - - - 0.00% TOTALS: 15,543,544 16,647,638 16,054,210 16,568,261 -0.48% SIGNIFICANT CHANGES: A. Budget represents the Riverside County anticipated cost for law enforcement. Reflects a 1%increase in patrol costs. Page 2-58 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 POLICE SERVICES DEPARTMENT 4210 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4210-422.21-70 SPLY-AUTOMOTIVE-GAS 5,293 9,720 9,720 9,720 110-4210-422.30-40 PROF-POLICE SERVICE CNTR 15,361,820 16,493,928 15,900,000 16,426,651 A 110-4210-422.30-42 PROF-POLICE SRV CNTR CONT 47,106 47,100 47,100 40,000 110-4210-422.30-60 CITIZENS ON PATROL 18,233 25,000 25,500 20,000 110-4210-422.30-90 PROF-OTHER 32,605 34,500 34,500 34,500 110-4210-422.33-40 R/M-MOTOR VEHICLES-FLEET 34,189 37,390 37,390 37,390 110-4210-422.40-45 CAP-MACHINERY&EQUIPMENT 44,298 - - , - TOTAL POLICE SERVICES 15,543,544 16,647,638 16,054,210 16,568,261 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Rate Title Full-Time I Filled Full-Time I Part-Time I CONTRACT EMPLOYEES: $107.09 SHERIFF LIEUTENANT 1 1 1 $93.31 SHERIFF SERGEANT 3 3 3 $93.31 SHERIFF SERGEANT-MOTOR 1 1 1 $109.55 CANINE OFFICER 1 1 1 $128.01 SHERIFF DEPUTIES 36 36 36 $128.01 TRAFFIC DEPUTIES 3 3 3 $128.01 SPECIAL ENFORCEMENT TEAM 8 8 8 $109.55 SHERIFF MOTOR DEPUTIES 8 8 8 $68.90 SCHOOL RESOURCE OFFICER 2 2 2 $58.35 NARCOTICS OFFICER 1 1 1 $58.35 GANG TASK FORCE OFFICER 1 1 1 $42.28 COMMUNITY SERVICE OFFICER II 9 9 9 TOTAL 74 74 74 Positions-support services Included in De uty sheriff supported rate SHERIFF LIEUTENANT 2.02 2.02 2.02 SHERIFF SERGEANT 7.09 7.09 7.09 SHERIFF INVESTIGATORS 7.09 7.09 7.09 I OFFICE ASSISTANTS 8.17 8.17 8.17 t1 TOTAL SUPPORT STAFF 24.37 24.37 24.37 I TOTAL CONTRACT SUPPORT 98.37 4 Page 2-59 PUBLIC WORKS-ADMINISTRATION PUBLIC WORKS ADMINISTRATION DEPARTMENT 4300 Program Narrative: The Public Works Department provides for the management of all Public Works functions. Areas include project management, engineering,construction inspection,traffic, public-area maintenance, landscape,contract management,engineering certification,and surveys. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS 2,348,577 2,312,720 2,277,750 2,619,558 13.27% SUPPLIES 4,367 8,000 8,000 4,500 -43.75% OTHER SERVICES 27,310 90,850 90,850 89,650 -1.32% CAPITAL OUTLAY - - - 4,000 100.00% TOTALS: 2,380,254 2,411,570 2,376,600 2,717,708 12.69% SIGNIFICANT CHANGES: A. MOU requires employees to pay 8%of their pension cost and grants them a salary adjustment of 4.0%. Transfer Project Coordinator from Redevelopment and added one Associate Engineer. Page 2-60 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 PUBLIC WORKS ADMINISTRATION DEPARTMENT 4300 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuais Adopted Projected Budget 110-4300-413.10-01 SALARIES-FULL TIME 1,618,662 1,625,820 1,600,000 1,783,558 A 110-4300-413.10-02 SALARIES-OVERTIME - 2,000 2,000 1,000 110-4300-413.11-15 RETIREMENT CONTRIBUTION 454,251 384,000 384,000 444,100 A 110-4300-413.11-16 MEDICARE CONTRB-EMP 21,965 28,000 23,000 25,800 110-4300-413.11-17 RETIREE HEALTH - - - - 110-4300-413.11-20 INS PREM-LTD 13,802 13,800 13,800 14,300 110-4300-413.11-21 INS PREM-HEALTH 232,539 226,600 230,000 325,000 110-4300-413.11-24 INS PREM-LIFE 5,479 5,400 5,400 5,700 110-4300-413.11-25 WORKER'S COMPENSATION 1,879 27,100 19,550 20,100 110-4300-413.21-10 OFFICE SUPPLIES 4,083 7,000 7,000 3,500 110-4300-413.21-90 SUPPLIES-OTHER 284 1,000 1,000 1,000 110-4300-413.30-10 PROF-ARCHITECTURAL/ENG 4,244 45,000 45,000 50,000 110-4300-413.30-90 PROF-OTHER 1,942 5,000 5,000 2,000 110-4300-413.31-15 MILEAGE REIMBURSEMENT 426 1,000 1,000 1,000 110-4300-413.31-20 CONF,SEMINARS,WORKSHOPS 5,034 10,000 10,000 10,000 110-4300-413.31-25 LOCAL MEETINGS 1,116 2,000 2,000 2,000 110-4300-413.33-30 R/M-OFFICE EQUIPMENT 3,000 5,000 5,000 2,000 110-4300-413.36-10 PRINTING/DUPLICATING 437 1,000 1,000 1,000 110-4300-413.36-20 SUBSCRIPTIONS/PUBLICATION 998 1,000 1,000 1,000 110-4300-413.36-30 DUES 5,458 6,000 6,000 6,000 110-4300-413.36-50 TELEPHONE 2,240 5,400 5,400 5,400 110-4300-413.36-60 POSTAGE&FREIGHT 2,415 2,200 2,200 2,000 110-4300-413.39-15 EMPLOYEE SAFETY BOOTS - 7,250 7,250 7,250 110-4300-413.40-45 CAP-MACHINERY&EQUIPMENT - - - 4,000 TOTAL PUBLIC WORKS ADMINISTRATION 2,380,254 2,411,570 2,376,600 2,717,708 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Grade Title Full-Time Filled Full-Time I Part-Time 145 DIRECTOR OF PUBLIC WORKS 1 1 1 139 CITY ENGINEER 11 1 1 130 TRANSPORTATION ENGINEER 11 1 1 130 SR.ENGINEER/CITY SURVEYOR 1 1 1 129 SR.ENGINEER or 127 ASSOCIATE ENGINEER 0 0 1 127 SR.MANAGEMENT ANALYST 2 2 1 127 PROJECT ADMINISTRATOR 1 1 1 125 ASSISTANT ENGINEER 1• 1 1 123 MANAGEMENT ANALYST II or f 120 MANAGEMENT ANALYST I 1; 1 1 121 PROJECT COORDINATOR 0' 0 1 120 PUBLIC WORKS INSPECTOR II or 118 PUBLIC WORKS INSPECTOR I 3 3 3 113 ADMINISTRATIVE SECRETARY 1 1 1 i 113 CAPITAL IMPROV PROJECT TECH 1 1 1 107 SENIOR OFFICE ASSISTANT 1 1 1 104 OFFICE ASSISTANT II or 100 OFFICE ASSISTANT I 1 1 1 TOTAL 161 16 17 Page 2-61 STREET MAINTENANCE STREET MAINTENANCE DEPARTMENT 4310 Program Narrative: The Street Maintenance division is responsible for all maintenance work along public streets. Areas include street sweeping,crack sealing, pot hole repairs,sign installation and curb painting. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS 2,160,015 2,227,500 2,109,300 2,157,400 -3.15% SUPPLIES 17,083 22,000 22,000 20,000 -9.09% OTHER SERVICES 346,707 437,700 394,554 391,654 -10.52% CAPITAL OUTLAY 15,315 - - - 0.00% TOTALS: 2,539,120 2,687,200 2,525,854 2,569,054 -4.40% SIGNIFICANT CHANGES: A. MOU requires employees to pay 8%of their pension cost and grants them a salary adjustment of 4.0%. Page 2-62 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 STREET MAINTENANCE DEPARTMENT 4310 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuais Adopted Projected Budget 110-4310-433.10-01 SALARIES-FULL TIME 1,350,234 1,440,600 1,370,000 1,400,000 A 110-4310-433.10-02 SALARIES-OVERTIME 73,075 50,000 50,000 50,000 110-4310-433.11-15 RETIREMENT CONTRIBUTION 382,131 340,000 340,000 350,000 A 110-4310-433.11-16 MEDICARE CONTRB-EMP 18,278 18,000 18,000 20,300 110-4310-433.11-17 RETIREE HEALTH - - - - 110-4310-433.11-20 INS PREM-LTD 11,908 16,900 12,000 11,200 110-4310-433.11-21 INS PREM-HEALTH 318,121 333,200 297,000 304,000 A 110-4310-433.11-24 INS PREM-LIFE 4,611 4,800 4,800 4,400 110-4310-433.11-25 WORKER'S COMPENSATION 1,657 24,000 17,500 17,500 110-4310-433.21-40 SUPPLIES-UNIFORM RENTALS 9,122 12,000 12,000 12,000 110-4310-433.21-80 SMALL TOOLS/EQUIPMENT 7,961 10,000 10,000 8,000 110-4310-433.31-15 MILEAGE REIMBURSEMENT 246 300 300 300 110-4310-433.31-20 CONF,SEMINARS,WORKSHOPS 1,587 5,000 5,000 5,000 110-4310-433.31-25 LOCAL MEETINGS 1,240 3,000 3,000 2,000 110-4310-433.33-20 R/M-STREET 266,237 300,000 280,000 300,000 110-4310-433.33-45 R/M-SWEEPERS 6,149 20,000 10,000 - 110-4310-433.34-30 CONSTRUCTION EQUIPMENT 3,845 10,000 10,000 7,500 110-4310-433.35-10 UTILITIES-WATER 6,634 8,000 8,000 8,000 110-4310-433.36-50 TELEPHONE 560 11,400 11,400 7,000 110-4310-433.39-10 HOLIDAY DECORATIONS 46,854 50,000 46,854 46,854 110-4310-433.39-15 GRAFFITI PROGRAM 13,355 30,000 20,000 15,000 110-4310-433.40-45 CAP-MACHINERY&EQUIPMENT 15,315 - - - TOTAL STREET MAINTENANCE 2,539,120 2,687,200 2,525,854 2,569,054 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Grade Title Full-Time Filled Full-lime Part-Time 130 MAINTENANCE SERVICES MANAGER 1 1 1 121 STREETS MAINTENANCE SUPERVISOR 0 0 1 121 TRAFFIC SIGNAL SPECIALIST 1 1 1 118 TRAFFIC SIGNAL TECHNICIAN II 1 1 1 118 ENGINEERING TECHNICIAN II or 113 ENGINEERING TECHNICIAN I 1 1 11 113 MECHANIC II 1 1 11 111 SENIOR MAINTENANCE WORKER 2 2 2 109 EQUIPMENT OPERATOR I 3 3 3 106 MAINTENANCE WORKER II or I 101 MAINTENANCE WORKER I 8 8 7 107 SENIOR OFFICE ASSISTANT 1 1 0 87 LABORER 0 0 1 TOTAL 19 19 19 Page 2-63 CIVIC CENTER PARK MAINTENANCE CIVIC CENTER PARK MAINTENANCE DEPARTMENT 4610 Program Narrative: This Division provides for the maintenance of Civic Center Park. Maintenance includes water,electric and sewer,water pumps,sprinklers, lagoon cleaning and building maintenance. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS 271,731 - - 0.00% SUPPLIES 34,518 69,200 69,200 32,000 -53.76% OTHER SERVICES 681,921 708,850 810,349 847,000 19.49% CAPITAL OUTLAY - - - - 0.00% TOTALS: 988,170 778,050 879,549 879,000 12.97% SIGNIFICANT CHANGES: A. Added additional funds in Mid-Year Budget for repair and maintenance. B.Transfer Tri-Cities sport faciity maintenance cost from Park Maintenance. Page 2-64 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 CIVIC CENTER PARK MAINTENANCE DEPARTMENT 4610 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuais Adopted Projected Budget 110-4610-453.10-01 SALARIES-FULL TIME 185,039 - - - 110-4610-453.10-02 SALARIES-OVERTIME - - - 110-4610-453.11-15 RETIREMENT CONTRIBUTION 52,579 - - - 110-4610-453.11-16 MEDICARE CONTRB-EMP 2,713 - - - 110-4610-453.11-17 RETIREE HEALTH - - - - 110-4610-453.11-20 INS PREM-LTD 1,624 - - - 110-4610-453.11-21 INS PREM-HEALTH 28,861 - - - 110-4610-453.11-24 INS PREM-LIFE 627 - - - 110-4610-453.11-25 WORKER'S COMPENSATION 288 - - - 110-4610-453.21-10 OFFICE SUPPLIES - - - - 110-4610-453.21-30 SUPPLIES-JANITORIAL - - - - 110-4610-453.21-40 SUPPLIES-UNIFORMS RENTALS - - - - 110-4610-453.21-80 SMALL TOOLS/EQUIPMENT 728 1,000 1,000 - 110-4610-453.21-90 SUPPLIES-OTHER 33,790 68,200 68,200 32,000 110-4610-453.30-92 CONTRACTING 307,726 350,000 350,000 310,000 110-4610-453.31-15 MILEAGE REIMBURSEMENT - 500 500 - 110-4610-453.31-20 CONF,SEMINARS,WORKSHOPS 925 2,000 2,000 - 110-4610-453.31-25 LOCAL MEETINGS 151 750 750 - 110-4610-453.33-10 R/M-BUILDINGS 30,067 28,000 28,000 25,000 110-4610-453.33-20 R/M-LANDSCAPING SERVICE 170,118 150,000 245,441 250,000 A 110-4610-453.33-21 R/M-CIVIC CENTER PARK 26,539 30,000 36,058 50,000 110-4610-453.33-70 R/M-MAINTENANCE MEDIANS - - - - 110-4610-453.33-71 TRI-CITIES SPORT FACILITY 685 - - 67,000 B 110-4610-453.35-10 UTILITIES-WATER 50,019 50,000 50,000 50,000 110-4610-453.35-14 UTILITIES-ELECTRIC 94,219 95,000 95,000 95,000 110-4610-453.36-20 SUPSCRIPTIONS/PUBLICATION 380 - - - 110-4610-453.36-30 DUES 532 2,000 2,000 - 110-4610-453.36-50 TELEPHONE 560 600 600 - 110-4610-453.40-40 CAP-OFFICE EQUIPMENT - - - - TOTAL CIVIC CENTER PARK MAINTENANCE 988,170 778,050 879,549 879,000 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Grade I Title Full-Time Filled Full-Time Part-Time TOTAL 0 0 0 Page 2-65 PARK MAINTENANCE PARK MAINTENANCE DEPARTMENT 4611 Program Narrative: The Park Maintenance division provides for the maintenance of City parks and sports facilities. Work is accomplished by City staff and contract services. Areas include tree trimming and replacement, irrigation repairs,overseeing,etc. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES 15,541 36,500 36,500 14,600 -60.00% OTHER SERVICES 675,899 675,000 680,668 630,592 -6.58% CAPITAL OUTLAY - - - - 0.00% TOTALS: 691,440 711,500 717,168 645,192 -9.32% SIGNIFICANT CHANGES: A. Added a repairs and maintenance account. B.Transfer to Civic Center Park. Page 2-66 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 PARK MAINTENANCE DEPARTMENT 4611 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4611-453.21-90 SUPPLIES-OTHER 15,541 36,500 36,500 14,600 110-4611-453.30-92 CONTRACTING 36,996 33,000 33,000 - 110-4611-453.33-10 R/M-BUILDINGS 30,424 25,000 25,000 35,000 110-4611-453.33-20 R/M-LANDSCAPING SERVICE 358,285 350,000 355,668 329,000 110-4611-453.33-25 REPAIRS OTHERS - - - 71,592 A 110-4611-453.33-71 TRI-CITIES SPORT FACILITY 70,194 72,000 72,000 - B 110-4611-453.35-10 UTILITIES-WATER 136,276 160,000 160,000 160,000 110-4611-453.35-14 UTILITIES-ELECTRIC 43,724 35,000 35,000 35,000 110-4611-453.40-45 CAP-MACHINERY&EQUIPMENT - - - - TOTAL PARK MAINTENANCE 691,440 711,500 717,168 645,192 Page 2-67 LANDSCAPING SERVICE LANDSCAPING SERVICE DEPARTMENT 4614 Program Narrative: The Landscaping Service Division provides for landscaping guidelines, review of landscaping medians,capital projects,educational training of City landscaping crew and outside maintenance crews,tree trimming review,water conservation programs,and special projects. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS 948,624 1,250,517 1,260,400 995,300 -20.41 SUPPLIES 1,372 1,000 1,000 7,500 650.00% OTHER SERVICES 746,167 773,200 801,746 744,710 -3.68% CAPITAL OUTLAY - - - - 0.00% TOTALS: 1,696,163 2,024,717 2,063,146 1,747,510 -13.69% SIGNIFICANT CHANGES: A. Early retirement of Parks Facilities Manager and Park Inspector. Page 2-68 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 LANDSCAPING SERVICE DEPARTMENT 4614 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuais Adopted Projected Budget 110-4614-453.10-01 SALARIES-FULL TIME 635,670 859,217 869,000 695,000 A 110-4614-453.10-02 SALARIES-OVERTIME 15,179 12,000 12,000 10,000 110-4614-453.11-15 RETIREMENT CONTRIBUTION 178,669 204,000 220,000 173,100 A 110-4614-453.11-16 MEDICARE CONTRB-EMP 9,502 19,100 9,500 8,800 110-4614-453.11-17 RETIREE HEALTH - - - - 110-4614-453.11-20 INS PREM-LTD 5,577 7,300 5,600 5,600 110-4614-453.11-21 INS PREM-HEALTH 100,913 131,600 131,600 95,000 A 110-4614-453.11-24 INS PREM-LIFE 2,161 2,900 2,200 2,200 110-4614-453.11-25 WORKERS COMPENSATION 953 14,400 10,500 5,600 110-4614-453.21-90 SUPPLIES-OTHER 1,372 1,000 1,000 7,500 110-4614-453.30-91 PROF-SERVICES LANDSCAPE 770 1,500 1,500 1,500 110-4614-453.31-15 MILEAGE REIMBURSEMENT 364 1,000 1,000 500 110-4614-453.31-20 CONF,SEMINARS,WORKSHOPS 3,649 3,500 3,500 5,000 110-4614-453.31-25 LOCAL MEETINGS 390 1,200 1,200 150 110-4614-453.33-25 RIM-LANDSCAPING SERVICE - - - 20,600 110-4614-453.33-70 R/M-MAINTENANCE MEDIANS 549,905 600,000 600,000 575,000 110-4614-453.35-10 UTILITIES-WATER 102,498 130,000 130,000 120,000 110-4614-453.35-14 UTILITIES-ELECTRIC 18,162 16,000 16,000 16,000 110-4614-453.36-30 DUES 2,403 3,500 3,500 3,500 110-4614-453.36-50 TELEPHONE 560 3,000 3,000 960 110-4614-453.39-05 ARBOR DAY 1,512 3,500 3,500 1,500 110-4614-453.39-15 WATER CONSERVATION 65,954 10,000 38,546 - 110-4614-453.40-40 CAP-OFFICE EQUIPMENT - - - - TOTAL LANDSCAPING SERVICE 1,696,163 2,024,717 2,063,146 1,747,510 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Grade Title Full-Time I Filled Full-Time Part-Time 129 LANDSCAPE MANAGER 1 1 1 127 PARKS FACILITIES MANAGER 1 1 0. 121 LANDSCAPE SPECIALIST 1 1 11 121 SR.LANDSCAPE INSPECTOR 1 1 1 118 LANDSCAPE INSPECTOR II OR 114 LANDSCAPE INSPECTOR I 4 4 4 113 PARK INSPECTOR 1, 1 0 TOTAL 9; 9 7 Page 2-69 STREET LIGHTS & TRAFFIC SAFETY STREET LIGHT & TRAFFIC SAFETY DEPARTMENT 4250 Program Narrative: Provides for the repair and maintenance of traffic signals and highway lighting. Provides for street signs,safety cones, barricades, pavement markers,and utility costs for street lights and traffic signals. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES 10,725 10,000 10,000 10,000 0.00% OTHER SERVICES 254,741 238,000 238,000 238,000 0.00% CAPITAL OUTLAY - - - - 0.00% TOTALS: 265,466 248,000 248,000 248,000 0.00% SIGNIFICANT CHANGES: A. Department is to seek supplies that are made with recycled materials in order for the recycling fund to pick up cost. Page 2-70 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 STREET LIGHT&TRAFFIC SAFETY DEPARTMENT 4250 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4250-433.21-45 SUPPLIES-TRAFFIC SAFETY 10,725 10,000 10,000 10,000 110-4250-433.33-25 R/M-SIGNALS 107,777 100,000 100,000 100,000 110-4250-433.35-14 UTILITIES-ELECTRIC 142,003 130,000 130,000 130,000 110-4250-433.36-50 TELEPHONE 4,961 8,000 8,000 8,000 110-4250-433.40-45 CAP-MACHINERY&EQUIPMENT - - - - TOTAL ST LIGHT/TRAFFIC SFTY 265,466 248,000 248,000 248,000 Page 2-71 STREET REPAIRS & MAINTENANCE STREET REPAIRS & MAINTENANCE DEPARTMENT 4311-4315 Program Narrative: These divisions provide for work to improve street safety,condition,appearance and rideability. Improvements consist of overlays,slurry,seal coats,annual curb and gutter repair,annual cross gutter and sidewalk repair,street paving,and traffic lane striping and markings on all public streets. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 2,536,763 2,180,000 3,583,626 1,500,000 -31.19% CAPITAL OUTLAY - - - - 0.00% TOTALS: 2,536,763 2,180,000 3,583,626 1,500,000 -31.19% SIGNIFICANT CHANGES: A. Additional resurfacing to be paid by Measure A and other special revenue funds. Page 2-72 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 STREET REPAIRS&MAINTENANCE DEPARTMENT 4311-4315 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4311-433.33-20 STREET RESURFACING 2,268,901 1,900,000 3,153,573 1,235,000 A 110-4312-433.33-20 CURB&GUTTER/ADA RETROFITS 47,350 80,000 80,950 75,000 110-4313-433.33-20 PARKING LOT 69,935 80,000 90,066 70,000 110-4314-433.33-20 STORM DRAIN MAINTENANCE 50,892 20,000 41,080 20,000 110-4315-433.33-20 STRIPING 99,685 100,000 217,957 100,000 TOTAL STREET REPAIRS&MAINTENANCE 1 2,536,763 2,180,000 3,583,626 1,500,000 Page 2-73 CORP. YARD CORP. YARD DEPARTMENT 4330 Program Narrative: This Division provides for the cost associated with maintaining the building and facility for the Streets and Parks crews,work-fleet vehicles and equipment. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 71,336 75,500 75,500 70,500 -6.62% CAPITAL OUTLAY - - - - 0.00% TOTALS: 71,336 75,500 75,500 70,500 -6.62% SIGNIFICANT CHANGES: No significant changes. Page 2-74 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 CORP. YARD DEPARTMENT 4330 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuais Adopted Projected Budget 110-4330-413.33-10 R/M-BUILDINGS 30,406 30,000 30,000 30,000 110-4330-413.35-10 UTILITIES-WATER 6,033 7,500 7,500 7,500 110-4330-413.35-12 UTILITIES-GAS 1,058 2,000 2,000 2,000 110-4330-413.35-14 UTILITIES-ELECTRIC 26,668 30,000 30,000 25,000 110-4330-413.36-30 DUES 270 - - - 110-4330-413.36-40 PERMIT/FILING FEES 6,901 6,000 6,000 6,000 110-4330-413.40-45 CAP-MACHINERY&EQUIPMENT - - - - TOTAL CORP.YARD 71,336 75,500 75,500 70,500 Page 2-75 AUTO FLEET/EQUIPMENT AUTO FLEET/EQUIPMENT DEPARTMENT 4331 Program Narrative: The Auto Fleet/Equipment Division is responsible for the operation, maintenance and replacement of the City's fleet of vehicles. General services and repairs are accomplished through contract services and staff mechanic. New vehicles are covered under manufacture's warranty for repairs.Division also provides for the repair and maintenance of the Corporation Yard fleet and equipment.All City fuel costs and hazardous waste disposal are included. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES 127,765 200,000 170,000 200,000 0.00% OTHER SERVICES 221,445 260,000 240,000 260,000 0.00% CAPITAL OUTLAY - - - - 0.00% TOTALS: 349,210 460,000 410,000 460,000 0.00% SIGNIFICANT CHANGES: No significant changes. Page 2-76 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 AUTO FLEET/EQUIPMENT DEPARTMENT 4331 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuais Adopted Projected Budget 110-4331-413.21-70 SPLY-AUTOMOTIVE-GAS 127,765 200,000 170,000 200,000 110-4331-413.30-54 PROF-HAZARDOUS MATERIALS 9,489 10,000 10,000 10,000 110-4331-413.33-40 R/M-MOTOR VEHICLES-FLEET 211,956 250,000 230,000 250,000 110-4331-413.40-30 CAP-AUTOSNEHICLES - - - - 110-4331-413.40-45 CAP-MACHINERY&EQUIPMENT - - - - TOTAL AUTO FLEET/EQUIPMENT 349,210 460,000 410,000 460,000 Page 2-77 PUBLIC BUILDING OPERATION & MAINTENANCE PUBLIC BUILDING OPERATION & MAINTENANCE DEPARTMENT 4340 Program Narrative: The Public Building Operation and Maintenance division is responsible for the general operation, maintenance and payment of utilities for the Civic Center building. Assigned staff provides janitorial services for the Civic Center and Visitors Information Center. Repairs and maintenance are accomplished by staff or contract services. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS 376,469 383,798 381,200 318,500 -17.01% SUPPLIES 14,530 22,500 22,500 20,500 -8.89% OTHER SERVICES 156,185 164,400 164,400 152,700 -7.12% CAPITAL OUTLAY - - - - 0.00% TOTALS: 547,184 570,698 568,100 491,700 -13.84% SIGNIFICANT CHANGES: A. Early retirement of one custodian. Page 2-78 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 PUBLIC BUILDING OPERATION& MAINTENANCE DEPARTMENT 4340 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuais Adopted Projected Budget 110-4340-413.10-01 SALARIES-FULL TIME 259,025 269,598 269,600 217,500 A 110-4340-413.10-02 SALARIES-OVERTIME - 500 500 500 110-4340-413.11-15 RETIREMENT CONTRIBUTION 72,870 64,000 64,000 54,200 A 110-4340-413.11-16 MEDICARE CONTRB-EMP 3,829 3,900 3,200 3,200 110-4340-413.11-17 RETIREE HEALTH - - - - 110-4340-413.11-20 INS PREM-LTD 2,266 3,000 2,300 1,800 110-4340-413.11-21 INS PREM-HEALTH 37,407 37,300 37,300 37,300 110-4340-413.11-24 INS PREM-LIFE 881 1,000 1,000 700 110-4340-413.11-25 WORKERS COMPENSATION 191 4,500 3,300 3,300 110 4340-413.21 10 OFFICE SUPPLIES - - - - 110-4340-413.21-30 SUPPLIES-JANITORIAL 14,340 22,000 22,000 20,000 110-4340-413.21-80 SMALL TOOLS/EQUIPMENT 190 500 500 500 110-4340-413.30-90 PROF-OTHER 13,252 15,000 15,000 10,000 110-4340-413.31-15 MILEAGE REIMBURSEMENT - 500 500 500 110-4340-413.31-20 CONF,SEMINARS,WORKSHOPS 350 1,000 1,000 500 110-4340-413.33-10 R/M-BUILDINGS 53,348 50,000 50,000 50,000 110-4340-413.35-10 UTILITIES-WATER 2,865 4,000 4,000 4,000 110-4340-413.35-12 UTILITIES-GAS 1,316 2,100 2,100 2,100 110-4340-413.35-14 UTILITIES-ELECTRIC 84,494 90,000 90,000 85,000 110-4340-413.36-50 TELEPHONE 560 1,800 1,800 600 110-4340-413.40-45 CAP-MACHINERY&EQUIPMENT - - - - TOTAL PUBLIC BLDG-OPR/MAINT. 547,184 570,698 568,100 491,700 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Grade Title Full-Time I Filled Full-Time Part-Time 114 BUILDING MAINT.SUPERVISOR 11 1 1 106 MAINTENANCE WORKER II or 101 MAINTENANCE WORKER I or I 104 CUSTODIAN II or 100 CUSTODIAN I 31 3 2 TOTAL 41 4 31 Page 2-79 PORTOLA COMMUNITY CENTER PORTOLA COMMUNITY CENTER DEPARTMENT 4344 Program Narrative: The Coachella Valley Recreation and Park District oversees the daily operation of the Portola Community Center building which is leased to various non-profit entities. Public Works staff are responsible for coordinating building maintenance, repairs and payment of all utility services. Community Service department oversees the administration of the facility. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE ,SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 68,458 75,912 75,912 75,912 0.00% CAPITAL OUTLAY - - - - 0.00% TOTALS: 68,458 ' 75,912 75,912 75,912 0.00% SIGNIFICANT CHANGES: No significant changes. Page 2-80 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 PORTOLA COMMUNITY CENTER DEPARTMENT 4344 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4344-413.30-90 PROF-OTHER 51,387 56,157 56,157 56,157 110-4344-413.33-10 R/M-BUILDINGS 3,420 5,000 5,000 5,000 110-4344-413.35-10 UTILITIES-WATER 1,700 2,000 2,000 2,000 110-4344-413.35-12 UTILITIES-GAS 437 750 750 750 110-4344-413.35-14 UTILITIES-ELECTRIC 9,445 10,005 10,005 10,005 110-4344-433.36-50 TELEPHONE 2,069 2,000 2,000 2,000 TOTAL PORTOLA COMMUNITY CENTER 68,458 75,912 75,912 75,912 Page 2-81 NPDES-STORM WATER PERMIT NPDES-STORM WATER PERMIT DEPARTMENT 4396 Program Narrative: This Division covers the mandated fees and program costs for storm water run-off. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY11-12 FY11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES - - - - 0.00% CAPITAL OUTLAY 50,207 54,000 54,000 63,028 16.72% TOTALS: 50,207 54,000 54,000 63,028 16.72% SIGNIFICANT CHANGES: A. Based on anticipated fees. Page 2-82 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 NPDES-STORM WATER PERMIT DEPARTMENT 4396 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuais Adopted Projected Budget 110-4396-433.40-01 CAP-BUDGET 50,207 54,000 54,000 63,028 A TOTAL NPDES-STORM WATER PERMIT 50,207 54,000 54,000 63,028 Page 2-83 BUILDING & SAFETY BUILDING & SAFETY DEPARTMENT 4420 Program Narrative: The Building and Safety Department provides for the administration, plan review, inspection, permit insurance,and code enforcement of the California Title 24 codes and Palm Desert Municipal Code. Building and Safety staff are trained and prepared to uphold the constitutional property rights of all citizens,and to ensure that due process is coupled with fairness and consistency while enforcing construction standards and local City ordinances. The Department's goal is to serve and provide the citizens of this City with construction codes that will provide minimum standards to safeguard life or limb,health, property and public welfare by regulating and controlling the design,construction,quality of materials, use and occupancy, location and maintenance of all buildings and structures within this jurisdiction. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS 1,440,275 1,443,840 1,437,540 1,510,200 4.60% SUPPLIES 451 1,500 700 1,500 0.00% OTHER SERVICES 83,021 76,025 83,575 73,125 -3.81% CAPITAL OUTLAY - - - - 0.00% TOTALS: 1,523,747 1,521,365 1,521,815 1,584,825 4.17% SIGNIFICANT CHANGES: A. MOU requires employees to pay 8%of their pension cost and grants them a salary adjustment of 4.0%. Page 2-84 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 BUILDING & SAFETY DEPARTMENT 4420 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4420-422.10-01 SALARIES-FULL TIME 963,924 987,840 987,840 1,035,300 A 110-4420-422.10-02 SALARIES-OVERTIME 249 1,000 1,000 500 110-4420-422.11-15 RETIREMENT CONTRIBUTION 272,292 234,000 234,000 258,000 A 110-4420-422.11-16 MEDICARE CONTRB-EMP 14,188 15,700 14,000 15,700 110-4420-422.11-17 RETIREE HEALTH - - - - 110-4420-422.11-20 INS PREM-LTD 8,523 8,800 8,800 8,800 110-4420-422.11-21 INS PREM-HEALTH 176,302 176,600 176,600 176,600 110-4420-422.11-24 INS PREM-LIFE 3,306 3,400 3,400 3,400 110-4420-422.11-25 WORKERS COMPENSATION 1,491 16,500 11,900 11,900 110-4420-422.21-10 OFFICE SUPPLIES 109 1,000 200 1,000 110-4420-422.21-80 SMALL TOOLS/EQUIPMENT 342 500 500 500 110-4420-422.30-10 PROF-ARCHITECTURAUENG. 42,144 30,000 42,000 30,000 110-4420-422.30-32 PROF-STRONG MOTION INST. 4,987 - 4,500 - 110-4420-422.30-90 PROF-OTHER 72 1,500 1,500 1,500 110-4420-422.31-15 MILEAGE REIMBURSEMENT 1,034 2,000 1,100 1,500 110-4420-422.31-20 CONF,SEMINARS,WORKSHOPS 10,217 15,400 12,000 15,000 110-4420-422.31-25 LOCAL MEETINGS 991 1,000 1,000 1,000 110-4420-422.33-30 R/M-OFFICE EQUIPMENT 641 1,000 700 500 110-4420-422.36-10 PRINTING/DUPLICATING 8,649 12,500 9,800 12,500 110-4420-422.36-20 SUBSCRIPTIONS/PUBLICATION 9,203 3,000 3,000 1,500 110-4420-422.36-30 DUES 1,327 1,475 1,475 1,475 110-4420-422.36-50 TELEPHONE 3,203 5,900 5,900 5,900 110-4420-422.36-60 POSTAGE&FREIGHT 553 1,500 600 1,500 110-4420-422.39-15 EMPLOYEE SAFETY BOOTS - 750 - 750 TOTAL BUILDING&SAFETY 1,523,747 1,521,365 1,521,815 1,584,825 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 11-12 FY 12-13 Grade Title Full-Time Filled Full-Time Part-Time 140 DIRECTOR OF BUILDING&SAFETY 1. 1 1 127 PLAN CHECK MANAGER 1 1 0 123 SUPERVISING PLANS EXAMINER 0 0 11 118 BUILDING INSPECTOR II or I 114 BUILDING INSPECTOR I 4 4 41 118 BUILDING PERMIT SPECIALIST II or I 111 BUILDING PERMIT SPECIALIST 21 2 2 113 ADMINISTRATIVE SECRETARY 11 1 1 111 BUILDING AND SAFETY TECHNICIAN 11 1 1 104 OFFICE ASSISTANT II or 100 OFFICE ASSISTANT I 1 1 1 TOTAL 11 11 11 Page 2-85 DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT DEPARTMENT 4430 Program Narrative: The Economic Development Department promotes the City's long range goal of establishing a balanced and healthy economic base.The Department works hand in hand with both new and existing businesses providing support services such as the commercial space inventory list,zoning and entitlement information,in an effort to promote, retain,and expand business within the City. The Division also assists businesses in redeveloping commercial areas endeavoring to create a rejuvenated environment for businesses and residents.With a progressive and proactive City business approach the City aims to protect its business nucleus,while attracting new retail, hospitality and clean industries,which leads to maintaining a high quality of life for residents,visitors and businesses. The Economic Development Department also oversees the City's Marketing Department,the Palm Desert Visitor Center, Office of Energy Management and acts as the City liaison for various business,retail,and regional economic development organizations. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - 50,000 591,800 100.00% SUPPLIES - - 626 1,750 100.00% OTHER SERVICES - - 138,601 139,980 100.00% CAPITAL OUTLAY - - 1,250 - _ 0.00% TOTALS: - - 190,477 733,530 0.00% SIGNIFICANT CHANGES: A. MOU requires employees to pay 8%of their pension cost and grants them a salary adjustment of 4.0%. The employees were formally part of the Redevelopment Agency and transfer to the General Fund. B. Dues includes the City contribution to Coachella Valley Economic Partnership (CVEP)of$50,000. Page 2-86 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 ECONOMIC DEVELOPMENT DEPARTMENT 4430 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted , Projected Budget 110-4430-422.10-01 SALARIES-FULL TIME - - 50,000 408,500 A 110-4430-422.11-15 RETIREMENT CONTRIBUTION - - - 101,800 A 110-4430-422.11-16 MEDICARE CONTRB-EMP - - - 6,600 A 110-4430-422.11-17 RETIREE HEALTH - - - - 110-4430-422.11-20 INS PREM-LTD - - - 3,300 A 110-4430-422.11-21 INS PREM-HEALTH - - - 67,000 A 110-4430-422.11-24 INS PREM-LIFE - - - 1,300 A 110-4430-422.11-25 WORKER'S COMPENSATION - - - 3,300 A 110-4430-422.21-10 OFFICE SUPPLIES - - 626 1,750 110-4430-422.30-35 PROF-TEMPORARY HELP - - - 500 110-4430-422.30-90 PROF-OTHER - - 62,569 6,000 110-4430-422.30-91 PROF-OTHER ADM EXPENSE - - - 20,000 110-4430-422.31-15 MILEAGE REIMBURSEMENT - - 650 1,500 110-4430-422.31-20 CONF,SEMINARS,WORKSHOPS - - 2,750 5,500 110-4430-422.31-25 LOCAL MEETINGS - - 3,232 3,500 110-4430-422.32-10 REQ.LEGAL ADVERTISING - - 5,000 3,500 110-4430-422.32-21 ADVERTISING MEDIA BUYS - - - 5,000 110-4430-422.33-30 R/M-OFFICE EQUIPMENT - - - 1,000 110-4430-422.36-10 PRINTING/DUPLICATING - - 4,250 5,500 110-4430-422.36-20 SUBSCRIPTIONS/PUBLICATION - - 100 250 110-4430-422.36-30 DUES - - 59,050 85,000 B 110-4430-422.36-50 TELEPHONE - - 500 1,980 110-4430-422.36-60 POSTAGE&FREIGHT - - 500 750 110-4430-422.40-40 CAP-OFFICE EQUIPMENT - - 1,250 - TOTAL DEVELOPMENT SERVICES - - 190,477 733,530 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 11-12 FY 12-13 Grade Title Full-Time Filled Full-Time Part-Time 137 DIRECTOR OF ECONOMIC DEVELOPMEN1 0 0 1 134 ECONOMIC DEVELOPMENT MANAGER 0 0 11 118 ECONOMIC DEVELOPMENT TECH II OR 114 ECONOMIC DEVELOPMENT TECH I 0 0 1 I TOTAL 0 i 0 3 Page 2-87 MARKETING MARKETING DEPARTMENT 4417 Program Narrative: Marketing is a component of the City that works very closely with the Economic Development Department, as well as the Visitors Information Center. Marketing creates and conducts advertising and promotional programs.These functions include publicity,photography and website maintenance,as well as design, production, and printing of the BrightSide newsletter.Advertising includes the design,production,and placement of ads for tourism and special events, print,electronic,and online media buys,and the creation of collateral materials for promotion of the City, including the annual community calendar. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - 182,700 0.00% SUPPLIES - 250 250 250 0.00% OTHER SERVICES 575,156 866,200 806,200 763,450 -11.86% CAPITAL OUTLAY - - - - 0.00% TOTALS: 575,156 866,450 806,450 946,400 9.23% SIGNIFICANT CHANGES: A.Staff transfer from Redevelopment Agency. Page 2-88 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 MARKETING DEPARTMENT 4417 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4417-414.10-01 SALARIES-FULL TIME - - - 130,600 A 110-4417-414.10-15 RETIREMENT CONTRIBUTION - - - 32,500 A 110-4417-414.10-16 MEDICARE - - - 1,800 A 110-4417-414.11-21 INS PREM-HEALTH - - - 16,500 A 110-4417-414.11-25 WORKERS COMPENSATION - - - 1,300 A 110-4417-414.21-10 OFFICE SUPPLIES - 250 250 250 110-4417-414.30-26 BRIGHT SIDE NEWSLETTER 52,998 68,850 68,850 68,850 110-4417-414.30-27 PD STYLE MAGAZINE - 60,000 - - 110-4417-414.30-90 PROF-OTHER 82,654 75,000 75,000 85,000 110-4417-414.30-91 PROF-COMMUNITY CALENDAR 23,315 25,000 25,000 25,000 110-4417-414.31-15 MILEAGE REIMBURSEMENT - 200 200 - 110-4417-414.31-20 CONFERENCE/SEMINARS 2,255 4,000 4,000 4,000 110-4417-414.31-25 LOCAL MEETINGS 237 750 750 200 110-4417-414.32-15 ADVERTISE ADMINISTRATION - - - - 110-4417-414.32-17 PHOTOGRAPHY&VIDEOGRAPHY 1,153 10,000 10,000 5,000 110-4417-414.32-19 ADVERTISING PRODUCTION 10,951 70,000 70,000 50,000 110-4417-414.32-21 ADVERTISING MEDIA BUYS 357,154 453,500 453,500 460,000 110-4417-414.32-22 ADVERTISING SPECIAL EVENT 11,966 15,000 15,000 15,000 110-4417-414.32-23 ADVERTISING PROMOTIONAL 26,014 68,000 68,000 35,000 110-4417-414.36-10 PRINTING/DUPLICATING 6,048 15,000 15,000 14,500 110-4417-414.36-20 SUBSCRIPTIONS/PUBLICATION - 150 150 150 110-4417-414.36-30 DUES 365 250 250 250 110-4417-414.36-60 POSTAGE&FREIGHT 46 500 500 500 TOTAL MARKETING 575,156 866,450 806,450 946,400 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED - FY11-12 FY 12-13 . Grade Title - Full-Time Filled Full-Time Part-Time 131 MARKETING AND TOURISM MANAGER 0 0 1 TOTAL 0 0 1 Page 2-89 VISITORS INFORMATION CENTER VISITORS INFORMATION CENTER DEPARTMENT 4419 Program Narrative: The Visitors Information Center is a component of the City that works very closely with the Economic and Marketing Departments.The City of Palm Desert's two largest revenue sources are its hotel bed tax and sales tax.The City must support these sources,working more closely with its local businesses to assist them in promoting its hotels, retailers,attractions, businesses,activities and events to those people who visit our community.The Visitor Center's function is to work with local businesses to determine the best methods available in which the City can assist them in attracting people to our community and enticing them back for repeat visits. In addition,the division provides services such as answering inquiries about the City by working closely with its news bureau and advertising agency regarding local activities in order to best present the City as a premier resort.The Visitors Center also maintains a retail store with a variety of merchandise with the Palm Desert logo. This serves to provide additional promotion and increase name recognition for Palm Desert through sales of these items. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS 314,232 288,486 314,850 186,500 -35.35% SUPPLIES 1,750 4,500 4,000 3,500 -22.22% OTHER SERVICES 153,854 181,400 165,150 131,150 -27.70% CAPITAL OUTLAY 295 1,000 1,000 10,000 900.00% TOTALS: 470,131 475,386 485,000 331,150 -30.34% SIGNIFICANT CHANGES: A.City Council agreed to reorganized the department with some part time staffing and reduce days/hours of operations. Page 2-90 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 VISITORS INFORMATION CENTER DEPARTMENT 4419 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4419-453.10-01 SALARIES-FULL TIME 205,451 191,651 205,000 128,100 A 110-4419-453.10-02 SALARIES-OVERTIME - 2,000 2,000 2,000 110-4419-453.11-15 RETIREMENT CONTRIBUTION 57,731 46,000 57,000 31,900 A 110-4419-453.11-16 MEDICARE CONTRB-EMP 1,957 2,485 3,300 1,900 110-4419-453.11-17 RETIREE HEALTH - - - - 110-4419-453.11-20 INS PREM-LTD 1,867 2,200 2,200 1,100 110-4419-453.11-21 INS PREM-HEALTH 46,321 41,300 43,000 20,000 A 110-4419-453.11-24 INS PREM-LIFE 725 850 850 400 110-4419-453.11-25 WORKERS COMPENSATION 180 2,000 1,500 1,100 110-4419-453.21-10 OFFICE SUPPLIES 983 1,500 1,500 1,000 110-4419-453.21-90 SUPPLIES-OTHER 767 3,000 2,500 2,500 110-4419-453.30-61 SPECIAL EVENTS 926 1,000 1,000 500 110-4419-453.30-90 PROF-OTHER 21,946 30,000 45,000 - 110-4419-453.31-15 MILEAGE REIMBURSEMENT - 500 250 250 110-4419-453.31-20 CONF,SEMINARS,WORKSHOPS - 500 500 500 110-4419-453.31-25 LOCAL MEETINGS 95 500 500 500 110-4419-453.32-15 OTHER ADVERTISING 4,324 3,000 3,000 3,000 110-4419-453.33-10 R/M-BUILDINGS 13,999 8,000 8,000 8,000 110-4419-453.34-20 OFFICE EQUIPMENT RENTAL 5,323 7,000 7,000 7,000 110-4419-453.35-10 UTILITIES-WATER 1,097 2,000 - - 110-4419-453.35-12 UTILITIES-GAS 1,589 2,500 - - 110-4419-453.35-14 UTILITIES-ELECTRIC 16,555 14,000 10,000 10,000 110-4419-453.36-10 PRINTING/DUPLICATING 3,012 5,000 5,000 3,500 110-4419-453.36-20 SUPSCRIPTIONS/PUBLICATION 229 400 400 400 110-4419-453.36-30 DUES 1,707 3,000 2,500 2,500 110-4419-453.36-50 TELEPHONE 5,426 9,000 7,000 7,000 110-4419-453.36-60 POSTAGE&FREIGHT 14,000 25,000 25,000 18,000 110-4419-453.40-40 CAP-OFFICE EQUIPMENT 295 1,000 1,000 10,000 110-4419-453.80-12 COST OF GOODS SOLD 63,626 70,000 50,000 70,000 TOTAL VISITORS INFORMATION CENTER 470,131 475,386 485,000 331,150 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Grade Title Full-Time Filled Full-Time I Part-Time 131 VISITORS INFO.CENTER MANAGER 1 1 0. 107 SENIOR OFFICE ASSISTANT 1 1 0 104 OFFICE ASSISTANT II or 100 OFFICE ASSISTANT I 1 1 0 107 VISITORS CENTER COORDINATOR 0 0 1 87 CUSTOMER SERVICE CLERK 0 0 1 1.3 TOTAL 31 3 2.0 1.3 Page 2-91 PLANNING & COMMUNITY DEVELOPMENT PLANNING & COMMUNITY DEVELOPMENT DEPARTMENT 4470 Program Narrative: The Community Development Department is responsible for citywide land-use planning and regulation including the preparation of General and Specific Plans,administration of the Zoning Ordinance,staff support for the City Council, Planning Commission, Architectural Review Commission,and dissemination of information to the development community and general public. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS 1,458,923 1,494,590 1,517,500 1,766,400 18.19% SUPPLIES 3,781 3,750 2,850 3,250 -13.33% OTHER SERVICES 87,748 91,180 112,430 79,950 -12.32% CAPITAL OUTLAY - - - - 0.00% TOTALS: 1,550,452 1,589,520 1,632,780 1,849,600 16.36% SIGNIFICANT CHANGES: A. MOU requires employees to pay 8%of their pension cost and grants them a salary adjustment of 4.0%. City Council added one additional Code Complinance Officer to handle Business License compliance. Page 2-92 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 PLANNING &COMMUNITY DEVELOPMENT DEPARTMENT 4470 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4470-412.10-01 SALARIES-FULL TIME 1,000,726 1,039,290 1,058,000 1,241,400 A 110-4470-412.10-02 SALARIES-OVERTIME 1,035 2,000 2,000 2,000 110-4470-412.10-10 MEETING COMPENSATIONS 8,000 10,000 8,000 - 110-4470-412.11-15 RETIREMENT CONTRIBUTION 281,917 246,000 268,000 303,500 A 110-4470-412.11-16 MEDICARE CONTRB-EMP 14,191 17,500 15,000 17,800 110-4470-412.11-17 RETIREE HEALTH - - - - 110-4470-412.11-20 INS PREM-LTD 8,526 14,400 10,500 10,500 110-4470-412.11-21 INS PREM-HEALTH 140,141 144,100 140,000 173,300 110-4470-412.11-24 INS PREM-LIFE 3,393 4,000 3,500 3,500 110-4470-412.11-25 WORKERS COMPENSATION 994 17,300 12,500 14,400 110-4470-412.21-10 OFFICE SUPPLIES 3,058 3,000 2,100 2,500 110-4470-412.21-80 SMALL TOOLS/EQUIPMENT 723 750 750 750 110-4470-412.30-36 PROF-TEMP HELP CITY-WIDE - - 17,500 - 110-4470-412.30-55 PROF.-LOT CLEANING SVC 21,530 25,000 15,000 17,500 110-4470-412.30-90 PROF-OTHER 38,198 20,000 35,000 20,000 110-4470-412.31-15 MILEAGE REIMBURSEMENT 795 1,500 1,500 1,000 110-4470-412.31-20 CONFERENCE/SEMINARS 5,917 15,000 15,000 12,500 110-4470-412.31-25 LOCAL MEETINGS 3,003 3,500 3,000 3,000 110-4470-412.33-30 R/M-OFFICE EQUIPMENT - 500 250 500 110-4470-412.36-10 PRINTING/DUPLICATING 3,111 5,000 3,500 4,000 110-4470-412.36-20 SUBSCRIPTIONS/PUBLICATION 478 1,000 1,000 1,000 110-4470-412.36-30 DUES 868 2,500 2,500 2,500 110-4470-412.36-40 FILING FEES 50 500 500 500 110-4470-412.36-50 TELEPHONE 3,132 6,680 6,680 7,450 110-4470-412.36-60 POSTAGE&FREIGHT 10,666 10,000 11,000 10,000 110-4470-412.40-40 CAP-OFFICE EQUIPMENT - - - - TOTAL PLANNING&COMMUNITY DEVELOPMENT 1,550,452 1,589,520 1,632,780 1,849,600 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY11-12 FY 12-13 Grade Title Full-Time Filled Full-Time Part-Time 144 DIRECTOR COMM.DEVELOPMENT 1 1 1 135 PRINCIPAL PLANNER 1 1 1 127 ASSOCIATE PLANNER or 123 ASSISTANT PLANNER 2 2 2 113 ADMINISTRATIVE SECRETARY 11 1 1 107 SENIOR OFFICE ASSISTANT 11 1 1 123 CODE COMPLIANCE SUPERVISOR 01 0 1 121 SENIOR CODE COMPLIANCE 1 1 0 118 CODE COMPLIANCE OFFICER II or 114 CODE COMPLIANCE OFFICER I 3 3 4 113 CODE COMPLIANCE TECHNICIAN 1 1 1 TOTAL 11 11 121 Page 2-93 ANIMAL CONTROL ANIMAL CONTROL DEPARTMENT 4230 Program Narrative: The Animal Control program provides for animal control within the City of Palm Desert by contracting with Riverside County to provide response regarding stray dogs and cats, pickup,and housing of animals. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 10-11 FY 11-12 FY 11-12 FY 12-13 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 238,982 254,904 245,000 254,904 0.00% CAPITAL OUTLAY - - - - 0.00% TOTALS: 238,982 254,904 245,000 254,904 0.00% SIGNIFICANT CHANGES: No significant changes. Page 2-94 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2012-2013 ANIMAL CONTROL DEPARTMENT 4230 2010-2011 2011-2012 2011-2012 2012-2013 Account Number Account Description Actuals Adopted Projected Budget 110-4230-442.30-90 PROFESSIONAL SERVICES 238,982 254,904 245,000 254,904 TOTAL ANIMAL CONTROL 238,982 254,904 245,000 254,904 Page 2-95 THIS PAGE INTENTIONALLY LEFT BLANK SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for proceeds of specific revenue sources other than expendable trusts that are legally restricted to expenditures for specific purposes. Traffic Safety Fund-Traffic and court fines are collected in these funds. A transfer from this Fund to the General Fund is made at the end of the fiscal year by council action to be applied toward the eligible expenditures permitted by law. Gas Tax Fund- Portions of the tax rate per gallon levied by the State of California on all gasoline purchases are allocated to cities throughout the state. These funds are restricted to expenditures for transit and street-related purposes only. Measure A Fund- In 1988, Riverside County voters approved a half cent sales tax, known as Measure A,to fund a variety of highway improvement, local street and road maintenance, commuter assistance and specialized transit projects. This fund is used to collect this tax and pursuant to the provision of Measure A(Ordinance No. 88-1 of the County of Riverside) it is restricted for local street and road expenditures only. Housing Mitigation Fee-This fund is used to account for fees collected from construction of commercial and office buildings for low&moderate income mitigation purposes. Funds are used strictly for projects and programs that benefit the low and moderate income households. Community Development Block Grant Fund (CDBG)-This fund is used to account for the receipts and expenditures of CDBG funds received from the U. S. Department of Housing and Urban Development(HUD). Child Care Program Fund—This fund is use to collect funds from developers for the purpose of providing child care programs. Public Safety Police Grant Fund-This fund is used to account for state and federal grants given to the City for public safety purposes. Its use is restricted for expenditures related to public safety capital equipment and personnel. Prop. A Fire Tax-This fund is used to account for revenues derived from tax collected within the city for upgrading fire protection and prevention. Its use is restricted for obtaining,furnishing, operating and maintaining fire protection and prevention services (currently under contract with Riverside County Fire Department)equipment or apparatus. New Construction Tax-This fund is used to account for tax collected upon application to the city for a building permit from every person/entity for the construction of any new building or addition or trailer space in the city according to a fee schedule. Its use is restricted for the acquisition and development of public facilities such as parks, playgrounds and public structures. Planned Drainage Funds-This fund is used to account for off-site drainage fees based on an established fee schedule collected prior to approval of the final map in the case of land being subdivided or prior to the issuance of a building permit in the case of construction or improvement of subdivided land. Park& Recreation Facilities Funds-This fund is used to account for fees collected for residential and sub-division developments collected either at the time grading permits are paid or prior to the approval of the final map. Its use is restricted for expenditures related to park development, maintenance and equipment. Page 3-1 Traffic Signals Funds-This fund is used to account for fees collected for residential, commercial and industrial developments collected either at the time grading permits are paid or prior to the approval of the final map. Its use is restricted for expenditures related to the acquisition and maintenance of traffic signals. Fire Facilities Restoration Fund—This fund is used to collect funds from developers for the purpose of construction, restoration and purchase of equipment for fire stations within the City. Waste-Recycling Fund-This fund is used to account for waste recycling fees collected by waste management. Its use is restricted for expenditures for education and other expenditures related to recycling. Energy Independence Program —This fund is used to account for loans to residents and commercial property owners for energy savings equipment. Air Quality Management Fund-This fund accounts for receipts from South Coast Air Quality Management District, one-third of which is disbursed to the Coachella Valley Association of Governments. The remaining two-thirds are spent for programs that promote the goal of attaining Federal and State air quality standards. Aquatic Center Fund-This fund is used to account for the fees collected and expenses incurred in connection with operating the municipal aquatic center in the City of Palm Desert. • Art in Public Places Program Funds-This fund accounts for fees collected from residential, commercial and public facilities development except for street and drainage projects. Its use is restricted for the acquisition, installation, improvement and maintenance of artwork to be displayed in the city,the administration of the program and community public art education programs. Golf Course Capital Improvement Fund-This fund accounts for fees collected from our Golf Course Timeshare project. The funds are used for golf course capital improvements, and equipment. Capital Proiects Reserve Fund—This fund is used to account for resources and expenditures for capital improvement projects that are related to the acquisition and development of public facilities, infrastructure and equipment. Buildings Fund—This fund is used to account for resources and expenditures for capital improvement projects that are related to the improvement and maintenance of public facilities and structures. Library Fund-This fund is used to track expenditures related to the City's public library which is operated by the Riverside County Library system. Parkview Office Complex—This fund is used to account for rent received from the City owned office complex. Desert Willow Golf Course Fund—This fund is used to account for the fees collected and expenses incurred in connection with operating the municipal golf course in the City of Palm Desert. Equipment Replacement Fund-This fund is used as an internal service fund to accumulative funds to replace city vehicles and equipment. Retiree Health Fund -This fund is used to account for funds contributed toward future and current retiree health expenses. Page 3-2 coo 0 0 o Co 00))- punj o6eu!eJQ ) o el M 0 01 0`))_ U. N o 00 0 00 0 LO 10 .- O 0 0 0 0 CO 1- c.xel uogon.fsuoQ mON cv o 0 o ' o r ti LL In 0 0 0 0 i) M N o CO 0 CO 0 0 CO N punj xel:mu V•doJd o Co M M 1- N M U. CO 0 !D d_ 0 co' 0) Co as to 0 0 0 0 o o O o 0 0 0 N O 0 0 0 0 0 slime ao!!od-pa;eS ollpnd w ch co; ao 0 ch ui O 0 to 0 0 U. r v O O O O o 0 u7 tf) CO 0 0 CO C") (/) weJBoJd oleo pimpc o Cr)o ti CI M U. 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CO C C ,.- a) C_ V) p d E a N X 2 (o L C W • Q' C � B. ea Q � C W > Cdi4 C 'a > a) (o C %0 .Qd p ._ 7 r e F tit te w U C C c CO— `E Cl)l C O w Page 3-5 — O O >, F C) I- THIS PAGE INTENTIONALLY LEFT BLANK SPECIAL ASSESSMENT FUNDS Special Assessment Funds are used to account for proceeds of assessments collected from property owners within the respective assessment districts established that are legally restricted to expenditures for the specific purposes of the district formation. Various Landscaping and Lighting District Funds-These funds are used to account for expenditures and receipts of property taxes and service fees levied to the property owners in the various landscaping and lighting districts which were formed to provide landscaping and street lighting maintenance. Individual landscaping and lighting funds are set up for each district. Starting in 2003-2004 the service levels for each of the districts was reduced down based on the funding level agreed to by the property owners. Each level of service is described in the expenditure sheets. El Paseo Assessment District-This fund is used to collect assessments on all business establishments located within the boundaries set for the El Paseo parking and business improvement area based on a fee schedule established for the various types of businesses. Collections are made in the same manner and at the same time as the city business license fees. Proceeds from all charges are used for the promotion of business activities in the area. Zone 1 -President's Plaza I- Business Improvement District-Established beginning in 1998/99 after proposition 218 to provide improvements and services within the boundaries of the district. The services include regular maintenance, repair, removal or replacement of all or any part of the improvements including removal of trimmings, rubbish, debris and other solid waste;the cleaning. Zone 2-Canyon Cove-These parcels receive benefit from the improvements and the maintenance of street lighting encompassing all streets within the Zone and the landscaped area north of Haystack Road. Zone 3-Vineyards-These parcels receive benefit from the improvements and maintenance of street lighting within the Zone and maintenance of the landscaped area along the West side of Portola Avenue. Zone 4- Parkview Estates-These parcels receive benefit from the improvements and maintenance of street lighting. Zone 5-Cook& Country Club Area-These parcels receive benefit from the Tract street lighting, Parkway landscaping and entrance landscaping improvements. This includes Desert Mirage, Sandcastles, Primrose. Zone 6-Hovley Lane West-These parcels lie generally East of Monterey Avenue and West of Portola Avenue and includes parcels and tracts along Hovley Lane West. These parcels receive benefit from the improvements and maintenance of street lighting, parkway landscaping and some parcels with dry wells. This includes Monterey Meadows,The Glen, Hovley Estates, Sonata I, Sonata II, Hovley Collection, La Paloma, La Paloma II, La Paloma III, Sandpiper Court, Sandpiper West, Hovley West, Diamondback, Palm Court. Zone 7-Waring Court -These parcels receive benefit from the improvements and maintenance of landscaped parkways along Fred Waring Drive adjacent to the tract. Zone 8- Palm Gate-These parcels receive benefit from the improvements and maintenance of local street lighting and the landscaped parkways fronting the tract. Zone 9-The Grove-These parcels receive benefit from the improvements and maintenance of street lighting, landscaping and palm tree trimming within the public right-of ways. Page 4-1 Zone 11 -Portola Place-These parcels receive benefit from the improvements and maintenance of the landscaped parkways extending along Portola Avenue adjacent to the tract. Zone 13-Palm Desert Country Club-These parcels receive benefit from the improvements and maintenance of entryway landscaping and street lighting. This would include landscaping along Fred Waring Drive and along Hovley Lane East from Oasis to Washington. Zone 14- K& B at Palm Desert-All properties within the Zone benefit from street lighting, landscaping of the retention basin, and dry well maintenance. Zone 15-Canyon Crest-These parcels benefit from Tract street lighting and Parkway landscaping improvements. Zone 16-College View Estates-These parcels benefit from Tract street lighting and Parkway landscaping improvements. This would includes Sundance West, College View Estates I, Petuna I, Sundance East and The Boulders. President's Plaza Ill Business Improvement District-The district is located south of Highway 111 and north of El Paseo, east of Highway 74. The services include regular maintenance, repair, removal or replacement of all or any part of the improvements including removal of trimmings, rubbish, debris and other solid waste;the cleaning. Alessandro Alley-These parcels benefit from street lighting, parking and landscaping improvements. Benefit Assessment District No. 1 (Section 29)-These parcels benefit from drainage basin improvements. Page 4-2 'o s CO wit 0 , N ' 0 N t ' N 00 ' O G co N CO W co 11'1 III tlWOltld tll M co) CO O CO O7. `=N ',- o N N M r N N co ',Re ' O ' 0 ' O 0 ' O 0 ' ' , . ' 'd' CO ' CO CO O ' in ' ' ' N in'u co 0 0 O 0 0 100 O CO N• CO 1• CO II tlWOltld tll 30 e3 CO CI 0 sr .0 C') M CI aC! CO R. O coM N ', c n- n- Co) Pi �« et CD N , 3 ' 'a 0 1 O ' O ' 0 0 ' '$ O O O O O O O O 00 ' co !'')) 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'� l co i .'g C la co a) W I«) d cWf2f2 2 0) d d .0CCo > (j .0 v y a) mn`OIL ' G1 c C v O.N a) O.0 a) N D- �) N O C O .(„ H1 j Z. o o W .p U_ (O C () (O W N () 'N as N 0) - �) > �, p' d U _C Q o O fl rn y C (� J � m c � N � � � CO � H H U G ` E V , c - 0 fo a) s.-� c -o « ecE H `oEI- 5 .`� E in- '' � Uyy � c co c-) s rn d co y re V O Q IQ V Z m o d co c Cl) cc co fY y v ~ O U V N c� o O as n • N N o N U 7 - y C .� a) rn w c r, 1_ t 8 3 o. 0 +m�p I2 D 'O U m e D v N 'O Tp A yUQ o to a) m O C .y ` y a io O co co ¢C C HmJm O) e Page 4-5 Q J U THIS PAGE INTENTIONALLY LEFT BLANK DEBT SERVICE ASSESSMENT DISTRICT FUNDS Debt Service Funds are used to account for the accumulation of resources and payment of bond principal and interests from special assessment levies. $4,423,0001915 Act Improvement Bonds Assessment District No.00-1 (Silver Spur public Improvements. The bonds were issued to provide funds for public improvements and refunding of AD No. 94-2 Sunterrace and AD No. 94-3 Merano.The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. $2,955,0001915 Act Improvement Bonds Assessment District No.98-1 (Canyons at Bighorn). The bonds were issued to finance the acquisition of certain roadway improvements and water and sewer facilities associated with the Canyons at Bighorn development. The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. $67,915,000 Community Facilities District No.2005-1 (University Park).The bonds were issued to finance the construction and acquisition of public facilities that benefit the District.The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. $29,430,000 Section 29 Assessment District No.2004-02 Limited Obligation Improvement Bonds.The bonds were issued to finance certain infrastructure improvements within the City's Section 29 Assessment District.The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. $10,935,000 2008 Special Tax Refunding Bonds Community Facilities District No.91-1 (Indian Ridge).The bonds were issued to refund and defease all the outstanding$16,260,000 principal of the Palm Desert Financing Authority 1997 Revenue Bonds.The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. $3,165,000 Highland Underground Assessment District No.04-01, Limited Obligation Improvement Bonds.The bonds were issued to finance the construction of utilities undergrounding and pay the cost of issuance. Redevelopment Agency/City Financing Authority. Fund is used to account for the resources and payment of the debt issued by the Palm Desert Financing Authority. Page 5-1 0) 10 at 0 0 10 v> CO 0 0 0 0 CO 0 at o) U) CO r 0 0 0 r T r 0 0 0 0 T 0 (n r M N at n . . ' N O co Co U) C) O N U) O O 0) O CA (n N n O U) O C) '— co CD O V N O CO 1V1O1 N CO 0 at d 0 T at N Cr) in n T O n "d ✓ 0 N r M U) n T co co 0) CC N M U) O r co O) O 0) O) CO coO N U) , U) O O U) ' U) es ' N O C) I ' ' ' ' {C) o M o U) CO CO CD Aya-A JDy)ny eaueuld "at Cri D) Ti: m 0 0 0 u. 107 a a U� (n i ✓ r r r r v 0 0 o 0 0 0 0 0 0 0 U) o U) o M C) co O O O O co O Co co U) N 0 co. CO CO 0 0 0 0 (O O (D (D O • O CD Ti V O (M a Ti: COO 0 � co n co wed)()IsIanluf)-1DNlsla Al!IIDej wwoa o • N N n U) C') U) CO N U. a- ri - e Ti: Ti: Ti a Ti: o o n U) ' ' to O O O O Uf O O (n U) H O r T . 8 of O O. O O � O a- I 0) O. M. C) C) U) co 0) N CO0 00) CD COD COO 6Z uoNDaS-)sla luawssassy c (n M C) C) C) (o 0) 0) CO O. r r T T T T v a-. 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O. 0 CO 0 d Co CO aoeua)un Z-b6 Isla wawssess " N u) 0 n v) N co w Mi T co- co O" ( S) V o n Co co 0) Lo U) co IL d V anN co ? O 0 U 4 U v E y L'r '>'y v w V .� co CC C C •Cr. '� C �^ k ✓ .Cp ,I— w N S •V w 'D ' H . N « v • . v 'E p, 4to) 14 E) u v v Q 0 C •v G . pop v G `� • 01 U p Cl., v Cl) PG V •O k C.U. ,`'p CO v M rn W W y G v l W W CI 15O O a' men p -r •p v v U . v o .. d N C o y oA c▪ A 0-w w 'C .a- v E" a s -r a C v V 50. E ,a v c p 7 B v U u k q t SFA E1 ! 0. �FG). 4 UA A C13041214.1 Page 5-2 THIS PAGE INTENTIONALLY LEFT BLANK PROPOSED CAPITAL IMPROVEMENT PROGRAMS and EXISTING PROGRAMS The Capital Improvement Program is a listing of proposed and existing projects for the acquisition and construction of general government resources and intergovernmental grants and reimbursements. These programs are outlined in the proposed five-year capital budget and the existing capital projects. The final approval of each project by Council/Board is based on recommendations by staff after the project has been through a thorough review and approval process by the appropriate committees and/or commission to ensure that concerns of all parties, including the public, affected by the project have been addressed. This section includes: Listing of the Proposed Five-Year Capital Improvement Program including Continuing Appropriations starting in Fiscal Year 2012-2013 to 2016-2017 Continuing appropriations are amounts which have been appropriated in Fiscal Year 2011-12 and are not expected to be expended by June 30, 2012. This applies primarily for capital improvement program budgets and specific programs that overlap fiscal years. When authorized, continuing appropriation totals are added to the new fiscal year budget totals in order to track all approved spending. The exact amount of appropriations for carryovers for each program will be determined at the end of the fiscal year during the preparation of the financial statements. Totals will include appropriations for 1) purchase orders and contracts encumbered totals and 2) unencumbered balances as of June 30, 2012 Page 6-1 CITY OF PALM DESERT z FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM m O FY2013-2017 U I- w PROJECT FY 11-12 FY 12-13 O COST Carry Over Year 1 re o- Project Name Fund ESTIMATE:(1) as of 02-17-12 Amount PROJECTS WITH CARRY OVERS AND/OR YEAR ONE FUNDING: PUBLIC WORKS PROJECTS f 1 1 Fred Waring Drive At San Pascual Signal Modification Traffic Signal $300,000 $276,306 2 Monterey Avenue 1110 Interchange Improvements Measure A $12,000,000 $8,096,329 $733,179 3 I-10 At Monterey-Landscaping Capital Project Reserve $820,360 $801,850 4 Right Turn Lane-Fred Waring Drive To Hwy.111 Measure A $775,000 $688,661 Measure A $120,000 6 Portola Interchange At Interstate 10 $74,500,000 Unfunded 6 Cook Street Widening-Phase 11 Measure A $6,100,000 Measure A $265,200 $1,900,000 Gas Tax $665,170 7 Resurfacing Streets Gas Tax Annual Project $739,631 Recycling $160,000 General $1,236,000 8 City-Wide Parking Lot Maintenance New Construction Tax $100,000 $42,000 9 Nuisance Water iniet/Dryweii Drainage Reserve Annual Project $149,621 $160,000 10 Monterey improvements-Fred Waring To Country Club Measure A $6,600,000 $2,600,000 $2,000,000 • 11 1Portola Avenue Aesthetic Treatment&Sidewalk Capital Project Reserve $2,168,890 $1,983,785 Measure A $2,846,773 12 Fred Waring Drive&Monterey Ave.Turn Pockets - - - $3,122,710 Drainage $385,084 Traffic Signal Traffic Signal Reserve $100,000 $100,000 13 Traffic Signals-Accessible Pedestrian Program Annual Project - CDBG $104,781 Unfunded } _ - .+ F 14 Citywide Engineering&Traffic Survey-ETS(to establish Traffic Signal Reserve $76,000 $75,000 speed zones) 16 Date Palm Interchange CVAG allocation Measure A $80,000 $80,000 16�ADA Curb Ramp Modifications �1 New Construction Tax Annual Project $10,850 $100,000 Unfunded Unfunded $4,700,000 _ .{ 17 Alessandro improvements Capital Project Reserve $7,054,000 $397,220 18 NEW REQUEST:Bridge Inspection Program(Funded) Measure A Annual Project $100,000 19 NEW REQUEST:Purchase and Installation of Vehicle Speed Traffic Signal 5140,000 5140,000 Feedback Signs _ - - 20 NEW REQUEST:Traffic Signal Maintenance Project Traffic Signal $240,000 $240,000 NEW REQUEST:LED indication Replacement Program Traffic Signal Reserve 576,000 576,000 21 (Annual) 22 NEW REQUEST:Street Light installation at Dinah Shore Drive University AD $76,000 $75,000 and Portola Avenue 1'a C6=2r+� I- z 0 U U FY 13-14 FY 14-16 FY 15-16 FY 16-17 0 Year 2 Year 3 Year 4 Year 6 Grants,Reimbursements,Agreements,MOU's etc. a. Amount Amount Amount Amount Highway Safety improvement Program(HSIP)funds $196,600 awarded by Caitrans March 2011.(Note: 1 This project originally had$202K in CMAQ funding; those funds were reprogrammed to Montereylil0 Ramp improvements). CVAG Participation(Measure A)60%;CMAQ Grant 2 $2,068,700 Lost RDA Funding:$733,179(861-4389-433-4001) 3 TEA Federal Grant$378K 4 CMAQ Grant$686,140&Toii Credit$69,000 Qualifies for 76%participation from CVAG; STP Funds-$1.276 Lost RDA Funds:Project Area#2-$4,117,017 (861-4361-433-4001) $73,700,000 Lost RDA Funds:Project Area#3-$8,200,000 (863-4361-433-4001) 6 $3,666,600 $1,900,000 $1,900,000 $1,900,000 $1,900,000 These funds are City's local share.Local share of 7 Measure A Funds can be spent on maintenance. CVAG Measure A funds are restricted in terms of maintenance. 8 A necessary project;however,a funding stream needs to be identified. 9 $150,000 $160,000 $160,000 $160,000 10 $2,000,000 Lost RDA Funding:$986,720(860-4363-433-4001) Lost RDA Funding:$600,000(861-4368-433-4001) 11 Lost RDA Funding:$927,277(860-4438-433-4001) 12 Lost RDA Funding:$386,084(860-4383-433-4001) $100,000 13 3100,000 3100,000 3100,000 14 15 16 $100,000 $100,000 $100,000 $100,000 17 Lost RDA funding. Funded with Measure A Maintenance Funds and by 18 $100,000 $100,000 $100,000 $100,000 reducing the Annual Street Resurfacing budget by $100,000. 19 20 21 22 Page 6-3 CITY OF PALM DESERT FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 0 FY2013-2017 F ' U PROJECT FY 11-12 FY 12-13 Oa' COST Carry Over Year 1 o- Project Name Fund ESTIMATE:(1) as of 02-17-12 Amount PUBLIC WORKS PROJECTS 23 Council Chamber Courtyard Landscape Retrofit Capital Project Reserve $25,000 $20,000 $6,000 Unfunded $3,976,000 24 NEW REQUEST:President's Plaza East&West Parking Lot 54,000,000 Rehabilitation 1 - General $26,000 BUILDING MAINTENANCE: -- �_ _ 26 Civic Center Restrooms-ADA Building Maint $250,000 $250,000 26 Remodeling Civic Center Chamber Bathrooms-ADA Building Maint $160,000 $150,000 27 PS Art Museum Upgrades New Construction Tax $70,000 $70,000 28 Sheriff Substation roof replacement New Construction Tax $350,000 5360,000 29 Sheriff Substation HVAC replacements Building Maint $800,000 30 Fire Stations No.33&71 Roof Replacements Building Maint $360,000 PARK IMPROVEMENTS Civic Center Park Park Fund Annual Project $69,366 $125,000 improvements Park Fund Reserve Annual Project $88,767 Unfunded 31 ADA Upgrades to Playgrounds Resurfacing Tennis&Basketball Courts Legends Fields(P723-11) Park Fund Reserve $15,000 815,000 Skate Park Park Fund Reserve $50,000 Aquatic Facility Park Fund Annual Project $993,622 $50,000 Hoviey Soccer Park 32 ADA Upgrades to Playgrounds Resurfacing Tennis&Basketball Courts Park Fund Reserve $4,500 $4,500 Freedom Park 33 ADA Upgrades to Playgrounds Park Fund Reserve $6,000 $5,000 Resurfacing Tennis&Basketball Courts Park Fund $20,000 $20,000 Palma Village Park 34 ADA Upgrades to Playgrounds Park Fund Reserve $3,000 $3,000 Resurfacing Tennis&Basketball Courts Park Fund Reserve $4,000 $1,000 Joe Mann Park 36 _ ADA Upgrades to Playgrounds Park Fund Reserve $6,000 $6,000 Resurfacing Tennis&Basketball Courts Park Fund Reserve $4,000 $1,000 36 Magnesia Falls Park ADA Upgrades to Playgrounds University Park J 37 ADA Upgrades to Playgrounds Park Fund Reserve $8,000 $8,000 Resurfacing Tennis&Basketball Courts Park Fund Reserve $4,000 $4,000 Cahuilla Park 38 _ Resurfacing Tennis&Basketball Courts Park Fund Reserve $6,000 $6,000 Restrooms(P714-11)Park Fund Reserve $77,000 677,000 ironwood Park 39 ADA Upgrades to Playgrounds Park Fund Reserve $5,000 $5,000 40 Washington Charter ADA Upgrades to Playgrounds _ Olsen Field 41 NEW REQUEST:Replacement of Sports Lighting Park Fund $225,000 $26,000 Park Fund Reserve $200,000 42 Magnesia Fails Park • ADA Upgrades to Playgrounds p Q 6,4 1— z O U H U -i FY 13-14 FY 14-16 FY 16-16 FY 16-17 aYear 2 Year 3 Year 4 Year 5 Grants,Reimbursements,Agreements,MOU's etc. Amount Amount Amount Amount 23 24 26 26 2728 29 30 • $126,000 $126,000 $125,000 $125,000 31 32 33 34 35 36 37 38 39 40 41 42 Cage-6=5--- 1 - I- CITY OF PALM DESERT m 7=SVE-YEAR CAPITAL IMPROVEMENT PROGRAM 0 FY 2013-2017 U I- U OPROJECT FY 11-12 FY 12-13 reCOST Carry Over Year 1 °L Project Name Fund ESTIMATE:(A) as of 02-17-12 _ Amount OTHER PROJECTS 43 Bus Shelter Air Quality $248,000 $248,000 44 Sewer Lateral installations Capital Project Reserve $23,723 $23,723 46 Community Garden at Hoviey Soccer Park Capital Project Reserve _ _ $100,000 $100,000 46 City Childcare Facility Childcare Fund $1,500,000 $1,339,660 47 Starwood Transition Area Golf Capital Annual Project $25,000 µ 48 Bladder Reservoir Repairs Golf Capital $500,000 $600,000 49 irrigation Pump Motor Renovations Golf Capital $136,000 $135,000 60 Golf Cart Paths Golf Capital Annual Project $50,000 61 Practice Range Renovations Golf Capital $360,000 62 HVAC Replacements Golf Capital $160,000 63 Firecliff-Greens,Fairways&Bunkers Golf Capital $1,260,000 r 64 Firecliff-Lake#3 Renovations Golf Capital $600,000 66 Mountainview-Greens,Fairways&Bunkers Golf Capital $684,816 66 Desert Willow Signage Golf Capital $15,000 $16,000 67 ONE Solution Enterprise Software Equipment Replacement _ $318,660 $318,660 68 Storage Area Network Equipment Replacement 536,300 $35,300 69 Refurbish and Remount Medic 266 Equipment Replacement 599,600 $99,600 60 Motorcycle Replacement Equipment Replacement $64,672 HOUSING Housing Authority $220,000 61 Acquisition,Rehabilitation&Resale Annual Project - Unfunded 62 Home improvement Program Housing Authority Annual Project --__._ F 526,000 Unfunded Housing Authority $26,000 63 Affordability Covenant Maintenance Annual Project - Unfunded 64 Homebuyer Assistance Housing Authority Annual Project $250,000 Unfunded 66 Laguna Palms Capital Housing Authority Carryover(1) $364,420 66 One Quail Place improvements _ Housing Authority Carryover(1) 566,889 67 California Villas Capital Housing Authority _ Carryover(1) $436,370 68 Carlos Ortega Villas Capital _ Housing Authority Carryover(1) $19,696,613 69 Sagecrest Capital Housing Authority Carryover(1) $610,861 70 Sagecrest improvements Housing Authority Carryover(1) $114,447 UNDERFUNDED -OR NO FUNDING: Fire Facilities $614,606 $120,000 71 New North Sphere Fire Station - $10,679,195 Unfunded $7,174,924 Capital Project Reserve $73,765 $200,000 72 Mid-Valley Bike Path $6,800,000 Unfunded Capital Project Reserve 73 Major Street Sidewalk Program _ Annual Project Unfunded _ $260,000 Capital Project Reserve 5141,764 $76,000 - --- -- 74 Major Landscaping Projects Annual Project Unfunded I $260,000 Drainage 1 76 rGeraid Ford Drive Drainage Line 3B Unfunded $4,400,000 1 !AKA:North Sphere Drainage - -- _ Drainage Reserve _ _I FUTURE PROJECTS OBLIGATED BY AGREEMENTS/CONTRACTS/MOU Portola Park(North Sphere)-Bond Funds 76 Future improvements Unfunded $1,000,000 Page 6-6 1- 0 U H U FY 13-14 FY 14-16 FY 15-16 FY 16-17 Year 2 Year 3 Year 4 Year 6 Grants,Reimbursements,Agreements,MOU's etc. o Amount Amount Amount Amount 43 - 44 46 46 47 $25,000 $26,000 625,000 $26,000 48 49 60 $50,000 660,000 $60,000 650,000 61 6350,000 _ 62 $40,000 _ $40,000 $40,000 $40,000 63 $1,260,000 64 $600,000 _ 66 5584,815 66 67 -- - 68 69 60 61 $220,000 $220,000 $220,000 $220,000 62 625,000 $26,000 626,000 626,000 63 $26,000 625,000 $25,000 $26,000 64 6250,000 $260,000 $250,000 6260,000 66 66 67 68 69 70 71 Lost RDA funding. 72 CMAQ funds$2,200,000 56,200,000 73 6260,000 $260,000 6260,000 $260,000 Funding transfer: Colmac Grant$76K(no in-kind match required) 74 moved to Monterey Median Landscape from the I 6250,000 $260,000 $260,000 $260,000 PM10 Test Site Project(768-08).Received County approval for this transfer. 5360,000 75 $3,960,000 This project should use drainage funds that are not -needed elsewhere $80,000 76 $1,000,000 Page 6-7 I— CITY OF PALM DESERT m FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM O FY 2013-2017 U I— U w PROJECT FY 11-12 FY 12-13 re COST Carry Over Year 1 - Project Name Fund ESTIMATE: 1 as of 02-17-12 Amount Note:Carryover(1)=DUE TO THE CURRENT AND POSSIBLE FUTURE IMPACTS OF AB1X26, CARRYOVER_ YEAR 1 PROJECTS LISTED AS CARRYOVERS WILL ONLY BE FUNDED TO THE EXTENT THAT MONIES ARE General - 1,260,000 AVAILABLE FOR THE PURPOSE OR PROJECT NOTED. Gas Tax - 1,304,801 Measure A 14,616,963 4,813,179 Housing Mitigation - - CDBG 104,781 - Chiidcare Fund 1,339,660 - New Construction Tax 472,860 100,000 Drainage - 386,084 Park Fund 1,082,978 200,000 Traffic Signal 276,306 380,000 Fire Facilities 614,606 120,000 Recycling - 160,000 Air Quality 248,000 - Capital Project Reserve 3,642,097 281,000 Drainage Reserve 149,621 160,000 Park Fund Reserve 192,767 280,600 AIPP - - Traffic Signal Reserve 176,000 176,000 Golf Capital 16,000 710,000 Building Maint 400,000 1,160,000 University AD - 76,000 OC Enterprise - - Equipment Replacement - 608,132 RDA Area 1 - - RDA Area 2 - - RDA Area 3 - - RDA Area 4 - - Housing - - Housing Authority 21,187,690 620,000 Unfunded 11,874924 4L476kl00 66,192,123 17.067,696 Note(1)=Total Project Costs are estimated and not actual. Note(2)=Unfunded projects are not included in the budget; therefore,no funding has been set aside for project. Page 6-8 z z m 0 v r- U ta FY 13-14 FY 14-15 FY 16-15 FY 16-17 O o. Year 2 Year 3 Year 4 Year 6 Grants,Reimbursements,Agreements,MOU's etc. o Amount Amount Amount Amount ..— FD YEAR 2 YEAR 3 YEAR 4 YEAR 6 FUND TOTAL 110 - - - - 1.260,000 211 1.304,801 213 4,000,000 2,000,000 2,000,000 6,666,600 32,984,632 214 - - - - - 220 _ - 104,781 228 - 1,339,660 231 - - 672,860 232 360,000 - - - 746,084 233 - - 1,282,978 234 100,000 - - - 766,306 236 - _ 734,606 236 - - - 160,000 238 - - - - 248,000 400 - 3,823,097 420 230,000 160,000 160,000 160,000 979,621 430 - - - - 473,267 438 - - 440 - 360,000 441 2,316,000 115,000 116,000 699,816 3,969,816 460 - - - - 1,660,000 488 - - - 76,000 610 - - - 630 _ _ - 608,132 850 - - - 851 - - - - - 863 - - - - - 854 - - - - - 870 - - - - - 871 - - - - 21.707,690 6,446,000 b 305 000 1,346,000 _ 76,046,000 _- 106,489,924 _ 13,460 000 _ 7 670000 _ _33 610,000 82,660,316 180,430,134 Page 6-9 THIS PAGE INTENTIONALLY LEFT BLANK THIS PAGE INTENTIONALLY LEFT BLANK REDEVELOPMENT HOUSING SET-ASIDE FUND# 870 REDEVELOPMENT HOUSING SET-ASIDE DEPT. 4195/4199 Program Narrative: As of January 1, 2012, the State of California closed all Redevelopment Agency activity. The Agency's housing department's primary responsibility is to improve, increase, and preserve the city's supply of affordable housing. City Council agreed to continue our affordable housing using utilizing our Palm Desert Housing Authority. The Agency's housing department includes activities such as; development of affordable housing through acquisition and new construction; implements a Home Improvement Program that contains numerous components including, acquisition, rehab, resale; low interest loans; rehab grants; emergency rehab grants; special neighborhood Make a Difference days; coordinates volunteer home improvements. The Agency owns and provides assistance on several properties in the city that the Agency has a vested interest in such as Falcon Crest, Desert Rose, Portola Palms, and Hovley Gardens Apartments. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS 1,083,771 1,088,421 1,123,641 722,796 -33.59% OFFICE EQUIP/AUTOS 995 5,000 - 1,000 -80.00% OTHER SERVICES 134,572 929,250 439,686 126,850 -86.35% Transfers Out(PDFA) 13,410,598 7,945,176 - - -100.00% TOTALS: 14,629,937 9,967,847 1,563,327 850,646 -91.47% SIGNIFICANT CHANGES: A. City reorganized staffing based on closure of our Redevelopment Agency. Page 7-2 PALM DESERT HOUSING BUDGET WORKSHEETS FY 2012-2013 REDEVELOPMENT HOUSING SET-ASIDE 870 4195/4199 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget 870-4195-466.10-01 SALARIES-FULL TIME 712,387 770,721 770,721 477,000 A 870-4195-466.10-02 SALARIES-OVERTIME - 1,000 1,000 - 870-4195-466.11-15 RETIREMENT CONTRIBUTION 201,620 182,000 182,000 119,000 870-4195-466.11-16 MEDICARE CONTRB-EMP 10,404 10,000 10,000 7,000 870-4195-466.11-17 RETIREE HEALTH 39,180 37,900 37,900 31,896 870-4195-466.11-20 INS PREM-LTD 5,843 8,800 5,000 3,900 870-4195-466.11-21 INS PREM-HEALTH 110,521 58,800 110,520 78,200 870-4195-466.11-24 INS PREM- LIFE 2,432 2,500 2,500 1,500 870-4195-466.11-25 WORKER'S COMPENSATION 1,383 16,700 4,000 4,300 870-4195-466.21-10 OFFICE SUPPLIES 434 1,000 686 500 870-4195-466.30-15 PROF-LEGAL 42,251 135,000 74,842 95,000 870-4195-466.30-90 PROF-OTHER ADMINISTRATION 76,355 725,000 300,000 - 870-4195-466.30-92 PROF-OTHER 4,400 50,000 50,000 20,000 870-4195-466.31-15 MILEAGE REIMBURSEMENT 102 250 250 250 870-4195-466.31-20 CONFERENCE/SEMINARS 2,199 2,500 2,000 1,000 870-4195-466.31-25 LOCAL MEETINGS 95 1,000 998 500 870-4195-466.32-10 REQ. LEGAL ADVERTISING 1,349 3,000 1,310 1,500 870-4195-466.33-70 R/M-OTHER EQUIPMENT 2,774 5,500 5,500 5,500 870-4195-466.36-10 PRINTING/DUPLICATING - 1,200 600 600 870-4195-466.36-20 SUBSCRIPTIONS/PUBLICATION 1,801 1,800 1,000 - 870-4195-466.36-34 ASM DIST PPTY TAX PAYMENT - 500 - - 870-4195-466.36-50 TELEPHONE 1,240 1,000 1,000 500 870-4195-466.36-60 POSTAGE&FREIGHT 1,573 1,500 1,500 1,500 870-4195-466.40-40 CAP-OFFICE EQUIPMENT 995 5,000 - 1,000 870-4199-499.50-10 INTERFUND OP TR OUT 7,936,063 2,341,600 - - 870-4199-499.50-26 TR OUT PDFA 98TARB INT 113,242 38,375 - - 870-4199-499.50-27 TR OUT PDFA 98TARB PRIN 1,460,000 1,535,000 - - 870-4199-499.50-32 TR OUT PDFA 02TARB INT 481,294 470,201 - - 870-4199-499.50-33 TR OUT PDFA 02TARB PRIN 285,000 295,000 - - 870-4199-499.50-52 $86.155 07 PRIN 3,135,000 3,265,000 - - 870-4199-499.50-53 $86.155M 07 INTEREST - - - REDEVELOPMENT HOUSING SET-ASIDE 14,629,937 9,967,847 1,563,327 850,646 AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED BUDGET FY11-12 FY 12-13 Grade Title Full-Time I Filled Full-Time ! Part-Time 138 DIRECTOR OF HOUSING 1 1 1 123 MANAGEMENT ANALYST II 1 1 1 121 PROJECT COORDINATOR 1 1 1 113 HOUSING PROGRAMS TECHNICIAI` 2 2 2 ACCOUNTANT II 1 1 1 TOTAL 6 , 6 6 0 • Page 7-3 PALM DESERT HOUSING AUTHORITY FUND# 871 REDEVELOPMENT-HOUSING AUTHORITY DEPT. 4195 Program Narrative: The Palm Desert Housing Authority operates over 1100 rental units owned by the Agency. Operations include day to day exterior maintenance and interior reconditioning. A portion of the Agency's staff time may be allocated to the Housing Authority based on actual time spent on these projects. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 42,861 129,800 333,143 940,446 624.53% CAPITAL OUTLAY TOTALS: 42,861 129,800 333,143 940,446 0.00% SIGNIFICANT CHANGES: A. Increased based on potential deconstruction of property. Page 7-4 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 REDEVELOPMENT-HOUSING AUTHORITY 871 4195 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget 871-4195-466.10-10 MEETING COMPENSATION 3,790 4,800 4,800 4,800 871-4195-466.30-15 PROF-LEGAL 20,797 50,000 50,000 50,000 871-4195-466.30-90 PROF-OTHER ADMINISTRATION - 50,000 50,000 10,000 871-4195-466.30-92 PROF-OTHER 4,925 15,000 7,500 15,000 871-4195-466.33-70 R/M-OTHER EQUIPMENT 6,490 10,000 1,000 10,000 871-4199-499.50-10 TRANSFER OUT-HOUSING STAFF 6,859 219,843 850,646 HOUSING AUTHORITY ADMINISTRATION 42,861 129,800 333,143 940,446 Page 7-5 HOUSING AUTHORITY-LAGUNA PALMS APTS. FUND# 871 HOUSING AUTHORITY- LAGUNA PALMS APTS DEPT. 8610 Program Narrative: Laguna Palms Appartments has 48 recently renovated units that are rented at affordable levels for very low, low, and moderate-income families. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 179,820 204,769 205,323 201,219 -1.73% CAPITAL OUTLAY 315 2,000 394,930 - -100.00% TOTALS: 180,135 206,769 600,253 201,219 -2.68% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas& Electric, Water and Sewer. Repairs& Maintenance includes:Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Management Fee is currently authorized at$35 per door. B. Replacement Expenses include kitchen appliances. Page 7-6 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY- LAGUNA PALMS APTS 871 8610 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8610-363.20-00 TOTAL RENTAL INCOME 211,806 201,280 185,525 198,332 Expenditures: 871-8610-466.30-90 PAYROLL 66,197 89,922 89,922 87,843 871-8610-466.30-92 CONTRACT SERVICES 21,500 15,785 15,785 15,785 871-8610-466.30-93 MANAGEMENT FEE 19,845 20,160 20,160 20,160 871-8610-466.32-23 ADVERTISING/PROMOTION 1,238 1,320 1,320 300 871-8610-466.33-10 R/M- BUILDING 13,889 22,842 23,396 23,171 871-8610-466.35-14 UTILITIES 45,513 45,480 45,480 45,480 871-8610-466.36-95 MISCELLANEOUS EXP 11,638 9,260 9,260 8,480 SUBTOTAL EXPENDITURES 179,820 204,769 205,323 201,219 NET OPERATING INCOME "NOI" 31,986 (3,489) (19,798) (2,887) 871-8610-466.33-11 REPLACEMENT EXPENDITURES 315 2,000 6,000 - 871-8610-466.40-01 LAGUNA PALMS CONST/REHAB - - 388,930 - 871-8610-466.40-50 CAPITAL IMPROVEMENTS - - - - NET INCOME/LOSS 31,671 (5,489) (414,728) (2,887) Page 7-7 HOUSING AUTHORITY-CATALINA GARDENS APT FUND# 871 HOUSING AUTHORITY -CATALINA GARDENS APT DEPT. 8620 Program Narrative: Catalina Gardens Apartment complex has 72 units that are rented at affordable levels for very low, low, and moderate-income seniors. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 317,356 319,643 321,121 298,481 -6.62% CAPITAL OUTLAY 25,408 47,500 47,500 - -100.00% TOTALS: 342,764 367,143 368,621 298,481 -18.70% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas& Electric, Water and Sewer. Repairs& Maintenance includes:Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Pool Maint., Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Management Fee is currently authorized at$35 per door. B. Replacement expenses include HVAC's, water heaters, deck repair and resurfacing, kitchen/bathroom refurbishments, appliances, and roof repairs. Page 7-8 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY- CATALINA GARDENS APT 871 8620 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8620-363.20-00 TOTAL RENTAL INCOME 278,820 276,431 272,287 266,568 Expenditures 871-8620-466.30-89 PAYROLL 119,166 114,225 114,225 107,736 871-8620-466.30-92 CONTRACT SERVICES 46,599 48,972 48,972 40,857 871-8620-466.30-93 MANAGEMENT FEE 30,030 30,240 30,240 30,240 871-8620-466.32-23 ADVERTISING/PROMOTION 5,370 5,460 5,460 1,300 871-8620-466.33-10 R/M-BUILDING 37,212 47,146 48,624 46,488 871-8620-466.35-14 UTILITIES 65,047 59,100 59,100 59,100 871-8620-466.36-95 MISCELLANEOUS EXP 13,932 14,500 14,500 12,760 SUBTOTAL EXPENDITURES 317,356 319,643 321,121 298,481 NET OPERATING INCOME "NOI" (38,536) (43,212) (48,834) (31,913) 871-8620-466.33-11 REPLACEMENT EXPENDITURES 25,408 47,500 47,500 - 871-8620-466.40-01 CATALINA CONST/REHAB - - - - 871-8620-466.40-50 CAPITAL IMPROVEMENTS - - - - NET INCOME/LOSS (63,944) (90,712) (96,334) (31,913) Page 7-9 HOUSING AUTHORITY -DESERT POINTE FUND# 871 HOUSING AUTHORITY - DESERT POINTE DEPT. 8630 Program Narrative: Desert Pointe Apartment complex has 64 units that are rented at affordable levels for very low, low, and moderate-income seniors. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 302,015 280,125 388,437 261,863 -6.52% CAPITAL OUTLAY 72,431 41,200 92,000 - -100.00% TOTALS: 374,446 321,325 480,437 261,863 -18.51 SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance includes:Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Pool Maint., Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Management Fee is currently authorized at$35 per door. B. Replacement expenses include HVAC's, deck repair& resurfacing,water heaters, kitchen/bathroom refurbishments, appliances, and roof repairs. Page 7-10 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY- DESERT POINTE 871 8630 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8630-363.20-00 TOTAL RENTAL INCOME 246,637 233,372 234,402 250,619 Expenditures: 871-8630-466.30-92 CONTRACT SERVICES 41,880 42,972 150,492 36,774 871-8630-466.30-93 MANAGEMENT FEE 26,560 26,880 26,880 26,880 871-8630-466.30-97 PAYROLL 114,364 92,741 92,741 84,768 871-8630-466.32-23 ADVERTISING/PROMOTION 1,187 1,140 1,140 300 871-8630-466.33-10 R/M-BUILDING 52,951 53,677 54,469 51,866 871-8630-466.35-14 UTILITIES 53,966 50,971 50,971 50,971 871-8630-466.36-95 MISCELLANEOUS EXP 11,107 11,744 11,744 10,304 SUBTOTAL EXPENDITURES 302,015 280,125 388,437 261,863 NET OPERATING INCOME "NOI" (55,378) (46,753) (154,035) (11,244) 871-8630-466.33-11 REPLACEMENT EXPENDITURES 72,431 41,200 92,000 - 871-8630-466.40-01 DESERT POINTE CONST/REHAB - - - - 871-8630-466.40-50 CAPITAL IMPROVEMENTS - - - - NET INCOME/LOSS (127,809) (87,953) (246,035) (11,244) Page 7-11 HOUSING AUTHORITY-LAS SERENAS FUND# 871 HOUSING AUTHORITY - LAS SERENAS DEPT. 8640 Program Narrative: Las Serenas Apartment complex has 150 units that are rented at affordable levels for very low, low, and moderate-income seniors. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 513,013 534,282 537,569 515,356 -3.54% CAPITAL OUTLAY 70,426 58,000 7,700 - -100.00% TOTALS: 583,439 592,282 545,269 515,356 -12.99% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas& Electric, Water and Sewer. Repairs& Maintenance includes:Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Management Fee is currently authorized at$35 per door. B. Replacement expenses include HVAC's, lighting, fence repair, water heaters, kitchen/bathroom refurbishments, and appliances. Page 7-12 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY- LAS SERENAS 871 8640 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8640-363.20-00 TOTAL RENTAL INCOME 678,822 706,651 699,365 715,963 Expenditures 871-8640-466.30-92 CONTRACT SERVICES 68,152 73,652 73,652 67,366 871-8640-466.30-93 MANAGEMENT FEE 62,020 63,000 63,000 63,000 871-8640-466.30-98 PAYROLL 155,885 165,021 165,021 153,167 871-8640-466.32-23 ADVERTISING/PROMOTION 7,282 6,680 6,680 1,300 871-8640-466.33-10 R/M- BUILDING 87,903 87,910 91,197 93,404 871-8640-466.35-14 UTILITIES • 118,441 121,320 121,320 121,320 871-8640-466.36-95 MISCELLANEOUS EXP 13,330 16,699 16,699 15,799 SUBTOTAL EXPENDITURES 513,013 534,282 537,569 515,356 NET OPERATING INCOME "NOI" 165,809 172,369 161,796 2.00,607 871-8640-466.33-11 REPLACEMENT EXPENDITURES 70,426 58,000 7,700 - 871-8640-466.40-01 LAS SERENAS CONST/REHAB - - - - 871-8640-466.40-50 CAPITAL IMPROVEMENTS - - - - NET INCOME/LOSS 95,383 114,369 154,096 200,607 Page 7-13 HOUSING AUTHORITY-NEIGHBORS GARDEN APT. FUND# 871 HOUSING AUTHORITY - NEIGHBORS GARDEN APT. DEPT. 8650 Program Narrative: Neighbors Garden Apartment complex has 24 units that are rented at affordable levels for very low, low, and moderate-income families. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 109,111 121,755 122,270 120,055 -1.40% CAPITAL OUTLAY 43,726 106,000 111,500 - -100.00% TOTALS: 152,837 227,755 233,770 120,055 -47.29% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas& Electric, Water and Sewer. Repairs&Maintenance includes:Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Management Fee is currently authorized at$35 per door. B. Replacement expenses include HVAC's, deck resurfacing, water heaters, kitchen/bathroom refurbishments, appliances, and roof repairs. C. Capital Improvements include concrete driveway rehabilitation. Page 7-14 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY- NEIGHBORS GARDEN APT. 871 8650 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8650-363.20-00 TOTAL RENTAL INCOME 94,600 85,612 90,832 115,160 Expenditures: 871-8650-466.30-88 PAYROLL 33,754 34,845 34,845 35,095 871-8650-466.30-92 CONTRACT SERVICES. 10,722 9,754 9,754 9,754 871-8650-466.30-93 MANAGEMENT FEE 9,870 10,080 10,080 10,080 871-8650-466.32-23 ADVERTISING/PROMOTION 411 540 540 240 871-8650-466.33-10 R/M-BUILDING 31,771 40,510 41,025 38,860 871-8650-466.35-14 UTILITIES 19,105 21,660 21,660 21,660 871-8650-466.36-95 MISCELLANEOUS EXP 3,478 4,366 4,366 4,366 SUBTOTAL EXPENDITURES 109,111 121,755 122,270 120,055 NET OPERATING INCOME "NOI" (14,511) (36,143) (31,438) (4,895) 871-8650-466.33-11 REPLACEMENT EXPENDITURES 43,726 31,000 36,500 - 871-8650-466.40-01 CAPITAL BUDGET - - - - 871-8650-466.40-50 CAPITAL IMPROVEMENTS - 75,000 75,000 - NET INCOME/LOSS (58,237) (142,143) (142,938) (4,895) Page 7-15 HOUSING AUTHORITY-ONE QUAIL PLACE APTS. FUND# 871 HOUSING AUTHORITY -ONE QUAIL PLACE APTS. DEPT. 8660 Program Narrative: One Quail Place Apartment complex has 384 units that are all rented at affordable levels for very low, low, and moderate-income families. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 1,918,371 1,858,754 1,867,281 1,676,105 -9.83% CAPITAL OUTLAY 213,758 141,500 215,000 - -100.00% TOTALS: 2,132,129 2,000,254 2,082,281 1,676,105 -16.21% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes:Telephone, Trash Removal, Gas& Electric, Water and Sewer. Repairs & Maintenance includes: Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Management Fee is currently authorized at$35 per door. B. Replacement expenses include HVAC's, deck repair& resurfacing, water heaters, furniture, kitchen/bathroom refurbishments, appliances, and stucco repairs. Page 7-16 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY- ONE QUAIL PLACE APTS. 871 8660 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8660-363.20-00 TOTAL RENTAL INCOME 2,154,675 2,086,408 2,103,779 2,140,420 Expenditures: 871-8660-466.30-92 CONTRACT SERVICES 201,940 196,368 196,368 155,808 871-8660-466.30-93 MANAGEMENT FEE 160,930 161,280 161,280 161,280 871-8660-466.30-95 PAYROLL 764,581 726,914 726,914 599,201 871-8660-466.32-23 ADVERTISING/PROMOTION 6,829 5,780 5,780 1,100 871-8660-466.33-10 R/M -BUILDING 340,699 339,364 347,891 341,668 871-8660-466.35-14 UTILITIES 379,496 371,040 371,040 371,040 871-8660-466.36-95 MISCELLANEOUS EXP 63,896 58,008 58,008 46,008 SUBTOTAL EXPENDITURES 1,918,371 1,858,754 1,867,281 1,676,105 NET OPERATING INCOME "NOI" 236,304 227,654 236,498 464,315 871-8660-466.33-11 REPLACEMENT EXPENDITURES 212,223 141,500 215,000 - 871-8660-466.40-01 ONE QUAIL CONST/REHAB - - - - 871-8660-466.40-50 CAPITAL IMPROVEMENTS 1,535 - - - NET INCOME/LOSS 22,546 86,154 21,498 464,315 Page 7-17 HOUSING AUTHORITY-THE PUEBLOS APTS. FUND# 871 HOUSING AUTHORITY -THE PUEBLOS APTS. DEPT. 8670 Program Narrative: The Pueblos Apartment complex has 15 units that are all rented at affordable levels for very low, low, and moderate-income seniors. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 73,288 75,562 75,852 73,408 -2.85% CAPITAL OUTLAY 11,867 22,500 50,450 - -100.00% TOTALS: 85,155 98,062 126,302 73,408 -25.14% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs& Maintenance includes: Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Management Fee is currently authorized at$35 per door. B. Replacement expenses include HVAC's, trash gates, water heaters, kitchen/bathroom refurbishments, appliances, and roof repairs. Page 7-18 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY-THE PUEBLOS APTS. 871 8670 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8670-363.20-00 TOTAL RENTAL INCOME 48,532 55,404 53,913 62,316 Expenditures: 871-8670-466.30-87 PAYROLL 30,486 28,445 28,445 24,703 871-8670-466.30-92 CONTRACT SERVICES 7,695 6,842 6,842 6,842 871-8670-466.30-93 MANAGEMENT FEE 7,415 7,980 7,980 7,980 871-8670-466.32-23 ADVERTISING/PROMOTION 797 840 840 240 871-8670-466.33-10 R/M-BUILDING 12,204 17,383 17,673 19,691 871-8670-466.35-14 UTILITIES 11,858 11,174 11,174 11,174 871-8670-466.36-95 MISCELLANEOUS EXP 2,833 2,898 2,898 2,778 SUBTOTAL EXPENDITURES 73,288 75,562 75,852 73,408 NET OPERATING INCOME "NOI" (24,756) (20,158) (21,939) (11,092) 871-8670-466.33-11 REPLACEMENT EXPENDITURES 11,867 22,500 50,450 - 871-8670-466.40-01 PUEBLOS CONST/REHAB - - - - 871-8670-466.40-50 CAPITAL IMPROVEMENTS - - - - NET INCOME/LOSS (36,623) (42,658) (72,389) (11,092) Page 7-19 HOUSING AUTHORITY-CALIFORNIA VILLAS APTS. FUND# 871 HOUSING AUTHORITY -CALIFORNIA VILLAS APTS DEPT. 8680 Program Narrative: California Villas Apartment complex has 141 recently renovated units that are rented at affordable levels for very low, low, and moderate-income families. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 518,119 491,749 491,960 481,324 -2.12% CAPITAL OUTLAY 150,505 9,000 74,050 - -100.00% TOTALS: 668,624 500,749 566,010 481,324 -3.88% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas& Electric, Water and Sewer. Repairs & Maintenance includes: Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Management Fee is currently authorized at$35 per door. B. Replacement expenses include HVAC's and appliances. Page 7-20 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY- CALIFORNIA VILLAS APTS 871 8680 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8680-363.20-00 TOTAL RENTAL INCOME 615,574 645,148 620,039 580,504 Expenditures: 871-8680-466.30-82 PAYROLL 186,728 181,356 181,356 179,188 871-8680-466.30-92 CONTRACT SERVICES 66,810 69,713 69,713 58,946 871-8680-466.30-93 MANAGEMENT FEE 57,535 59,220 59,220 59,220 871-8680-466.32-23 ADVERTISING/PROMOTION 2,270 2,940 2,940 300 871-8680-466.33-10 R/M - BUILDING 52,050 50,192 50,403 56,542 871-8680-466.35-14 UTILITIES 129,312 112,533 112,533 112,533 871-8680-466.36-95 MISCELLANEOUS EXP 23,414 15,795 15,795 14,595 SUBTOTAL EXPENDITURES 518,119 491,749 491,960 481,324 NET OPERATING INCOME "NOI" 97,455 153,399 128,079 99,180 871-8680-466.33-11 REPLACEMENT EXPENDITURES 11,638 9,000 74,050 - 871-8680-466.40-01 CALIFORNIA VILLAS CONST/REHAE 138,867 - - - 871-8680-466.40-50 CAPITAL IMPROVEMENTS - - - - NET INCOME/LOSS (53,050) 144,399 54,029 99,180 Page 7-21 HOUSING AUTHORITY-TAOS PALMS APTS. FUND# 871 HOUSING AUTHORITY -TAOS PALMS APTS. DEPT. 8690 Program Narrative: Taos Palms Apartment complex has 16 units that are rented at affordable levels for very low, low, and moderate-income families. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 67,596 75,567 76,354 84,292 11.55% CAPITAL OUTLAY 537,447 32,500 29,000 - -100.00% TOTALS: 605,043 108,067 105,354 84,292 -22.00% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs& Maintenance includes:Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Management Fee is currently authorized at$35 per door. B. Replacement expenses include HVAC's, patio furniture, and deck resurfacing. Page 7-22 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY -TAOS PALMS APTS. 871 8690 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8690-363.20-00 TOTAL RENTAL INCOME 21,389 77,113 69,301 75,001 Expenditures: 871-8690-466.30-85 PAYROLL 24,799 27,578 27,578 32,076 871-8690-466.30-92 CONTRACT SERVICES 5,865 6,667 7,164 6,667 871-8690-466.30-93 MANAGEMENT FEE 4,520 6,720 6,720 6,720 871-8690-466.32-23 ADVERTISING/PROMOTION 602 480 480 240 871-8690-466.33-10 R/M-BUILDING 14,579 17,185 17,475 21,772 871-8690-466.35-14 UTILITIES 14,583 14,096 14,096 14,096 871-8690-466.36-95 MISCELLANEOUS EXP 2,648 2,841 2,841 2,721 SUBTOTAL EXPENDITURES 67,596 75,567 76,354 84,292 NET OPERATING INCOME "NOI" (46,207) 1,546 (7,053) (9,291) 871-8690-466.33-11 REPLACEMENT EXPENDITURES 25,865 32,500 29,000 - 871-8690-466.40-01 CAPITAL BUDGET 511,582 - - - 871-8690-466.40-50 CAPITAL IMPROVEMENTS - - - - NET INCOME/LOSS (583,654) (30,954) (36,053) (9,291) Page 7-23 HOUSING AUTHORITY-CARLOS ORTEGA VILLAS FUND# 871 HOUSING AUTHORITY -CARLOS ORTEGA VILLAS DEPT. 8691 Program Narrative: The Carlos Ortega Villas, previously called Country Village was acquired with 66 units that are normally rented at affordable levels to very low, low, and moderate-income families. Following an in depth study, the dilapidated units have recently been deconstructed and with conceptual desing complete, is now in the final design for construction of 72 new units at this site. Construction is expected to being this fiscal year. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES - - - - 0.00% CAPITAL OUTLAY 4,282 - 19,703,479 - #DIV/0! TOTALS: 4,282 - 19,703,479 - #DIV/0! SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs & Maintenance includes:Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Rehabilitation of complex, as provided in Capital Improvement Projects section. Page 7-24 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY-CARLOS ORTEGA VILLAS 871 8691 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8691-363.20-00 TOTAL RENTAL INCOME - - - - Expenditures: 871-8691-466.30-89 PAYROLL - - - - 871-8691-466.30-92 CONTRACT SERVICES - - - - 871-8691-466.30-93 MANAGEMENT FEE - - - - 871-8691-466.32-23 ADVERTISING/PROMOTION - - - - 871-8691-466.33-10 R/M- BUILDING - - - - 871-8691-466.35-14 UTILITIES - - - - 871-8691-466.36-95 MISCELLANEOUS EXP - - - - SUBTOTAL EXPENDITURES - - - - NET OPERATING INCOME "NOI" - - - - 871-8691-466.33-11 REPLACEMENT EXPENDITURES - - - - 871-8691-466.40-01 CARLOS ORTEGA VILLAS CONST/F 4,282 - 19,703,479 - 871-8691-466.40-50 CAPITAL IMPROVEMENTS - - - - NET INCOME/LOSS (4,282) - (19,703,479) - Page 7-25 HOUSING AUTHORITY-PALM VILLAGE APTS FUND# 871 HOUSING AUTHORITY - PALM VILLAGE APTS DEPT. 8692 Program Narrative: Palm Village Apartment complex has 36 newly constructed units that are rented at affordable levels for very low, low, and moderate-income families. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS , SUPPLIES OTHER SERVICES 120,236 120,411 121,170 131,370 9.10% CAPITAL OUTLAY 2,066 9,200 4,500 - -100.00% TOTALS: 122,302 129,611 125,670 131,370 1.36% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs& Maintenance includes:Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Management Fee is currently authorized at$35 per door. B. Replacement expenses include HVAC's, water heaters, appliances, and roof repairs. Page 7-26 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY - PALM VILLAGE APTS 871 8692 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8692-363.20-00 TOTAL RENTAL INCOME 185,939 172,927 176,385 173,995 Expenditures: 871-8692-466.30-89 PAYROLL 50,367 51,613 51,613 50,547 871-8692-466.30-92 CONTRACT SERVICES 8,065 8,942 9,305 8,942 871-8692-466.30-93 MANAGEMENT FEE 15,120 15,120 15,120 15,120 871-8692-466.32-23 ADVERTISING/PROMOTION 573 660 660 240 871-8692-466.33-10 R/M - BUILDING 12,016 13,540 13,936 19,460 871-8692-466.35-14 UTILITIES 30,071 26,260 26,260 32,785 871-8692-466.36-95 MISCELLANEOUS EXP 4,024 4,276 4,276 4,276 SUBTOTAL EXPENDITURES 120,236 120,411 121,170 131,370 NET OPERATING INCOME "NOI" 65,703 52,516 55,215 42,625 871-8692-466.33-11 REPLACEMENT EXPENDITURES 2,066 9,200 4,500 - 871-8692-466.40-01 PALM VILLAGE CONST/REHAB - - - - 871-8692-466.40-50 CAPITAL IMPROVEMENTS - - - - NET INCOME/LOSS 63,637 43,316 50,715 42,625 Page 7-27 HOUSING AUTHORITY-CANDLEWOOD APARTMENTS FUND# 871 HOUSING AUTHORITY -CANDLEWOOD APTS DEPT. 8693 Program Narrative: Candlewood Apartments has 30 units that are all rented at affordable levels for very low, low, and moderate-income seniors. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 148,412 148,804 149,042 148,665 -0.09% CAPITAL OUTLAY 30,576 41,700 62,150 - -100.00% TOTALS: 178,988 190,504 211,192 148,665 -21.96% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas& Electric, Water and Sewer. Repairs& Maintenance includes:Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Management Fee is currently authorized at$35 per door. B. Replacement expenses include HVAC's, trash gates, water heaters, kitchen/bathroom refurbishments, appliances, and roof repairs. Page 7-28 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY -CANDLEWOOD APTS 871 8693 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8693-363-2000 TOTAL RENTAL INCOME 110,977 100,526 104,246 106,020 Expenditures: 871-8693-466.30-89 PAYROLL 52,250 54,427 54,427 52,423 871-8693-466.30-92 CONTRACT SERVICES 14,364 16,100 16,100 16,100 871-8693-466.30-93 MANAGEMENT FEE 12,600 12,600 12,600 12,600 871-8693-466.32-23 ADVERTISING/PROMOTION 1,484 1,680 1,680 480 871-8693-466.33-10 R/M -BUILDING 34,113 32,477 32,715 35,722 871-8693-466.35-14 UTILITIES 29,405 27,420 27,420 27,420 871-8693-466.36-95 MISCELLANEOUS EXP 4,196 4,100 4,100 3,920 SUBTOTAL EXPENDITURES 148,412 148,804 149,042 148,665 NET OPERATING INCOME "NOI" (37,435) (48,278) (44,796) (42,645) 871-8693-466.33-11 REPLACEMENT EXPENDITURES 30,576 41,700 62,150 - 871-8693-466.40-01 CANDLEWOOD CONST/REHAB - - - - 871-8693-466.40-50 CAPITAL IMPROVEMENTS - - - - NET INCOME/LOSS (68,011) (89,978) (106,946) (42,645) Page 7-29 HOUSING AUTHORITY -LA ROCCA VILLAS FUND# 871 HOUSING AUTHORITY - LA ROCCA VILLAS DEPT. 8694 Program Narrative: La Rocca Villas has 27 newly constructed units that are rented at affordable levels for very low, low, and moderate-income seniors. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 95,896 108,720 108,720 115,281 6.03% CAPITAL OUTLAY 4,269 2,500 4,000 - -100.00% TOTALS: 100,165 111,220 112,720 115,281 3.65% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas& Electric, Water and Sewer. Repairs & Maintenance includes:Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Management Fee is currently authorized at$35 per door. B. Replacement expenses include HVAC's. Page 7-30 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY- LA ROCCA VILLAS 871 8694 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8694-363-2000 TOTAL RENTAL INCOME 131,597 131,036 128,774 124,389 Expenditures: 871-8694-466.30-89 PAYROLL 35,228 47,021 47,021 51,522 871-8694-466.30-92 CONTRACT SERVICES 8,055 7,442 7,442 7,442 871-8694-466.30-93 MANAGEMENT FEE 11,235 11,340 11,340 11,340 871-8694-466.32-23 ADVERTISING/PROMOTION 430 600 600 240 871-8694-466.33-10 R/M- BUILDING 7,906 11,890 11,890 14,310 871-8694-466.35-14 UTILITIES 30,409 28,361 28,361 28,361 871-8694-466.36-95 MISCELLANEOUS EXP 2,633 2,066 2,066 2,066 SUBTOTAL EXPENDITURES 95,896 108,720 108,720 115,281 NET OPERATING INCOME "NOI" 35,701 22,316 20,054 9,108 871-8694-466.33-11 REPLACEMENT EXPENDITURES 4,269 2,500 4,000 - 871-8694-466.40-01 LA ROCCA VILLAS CONST/REHAB - - - - 871-8694-466.40-50 CAPITAL IMPROVEMENTS - - - - NET INCOME/LOSS 31,432 19,816 16,054 9,108 Page 7-31 HOUSING AUTHORITY -SAGECREST FUND# 871 HOUSING AUTHORITY - SAGECREST DEPT. 8695 Program Narrative: Sagecrest Apartment complex has 14 units that are rented at affordable levels for very low, low, and moderate-incomefamilies. In 2008-09 the Agency acquired 14 adjacent units that are also at affordable levels for very low, low, and moderate-income seniors. Expenditure 2010-2011 2011-2012 2011-2012 2012-2013 Percentage Summary Actuals Actuals Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 108,018 68,371 69,134 56,404 -17.50% CAPITAL OUTLAY (996) 2,500 4,801 - -100.00% TOTALS: 107,022 70,871 73,935 56,404 -20.41% SIGNIFICANT CHANGES: Contract services includes: Pest Control, Gardening and Subcontract cleaning services. Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer. Repairs& Maintenance includes:Electrical, Plumbing, Carpet&Flooring, Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund (870). A. Management Fee is currently authorized at$35 per door. B. Capital Improvements include potential Health and Safety hazards at newly acquired complex. Page 7-32 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2012-2013 HOUSING AUTHORITY-SAGECREST 871 8695 2010-2011 2011-2012 2011-2012 2012-2013 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8695-363-2000 TOTAL RENTAL INCOME 67,860 51,704 53,380 48,565 Expenditures: 871-8695-466.30-89 PAYROLL 44,093 34,811 34,811 20,856 871-8695-466.30-92 CONTRACT SERVICES 10,340 6,248 6,773 6,248 871-8695-466.30-93 MANAGEMENT FEE 10,070 5,880 5,880 5,880 871-8695-466.32-23 ADVERTISING/PROMOTION 334 552 552 240 871-8695-466.33-10 R/M- BUILDING 14,641 9,240 9,478 11,540 871-8695-466.35-14 UTILITIES 22,152 9,000 9,000 9,000 871-8695-466.36-95 MISCELLANEOUS EXP 6,388 2,640 2,640 2,640 SUBTOTAL EXPENDITURES 108,018 68,371 69,134 56,404 NET OPERATING INCOME "NOI" (40,158) (16,667) (15,754) (7,839) 871-8695-466.33-11 REPLACEMENT EXPENDITURES - 2,500 4,801 - 871-8695-466.40-01 SAGECREST CONST/REHAB - - - - 871-8695-466.40-50 CAPITAL IMPROVEMENTS (996) - - - NET INCOME/LOSS (39,162) (19,167) (20,555) (7,839) Page 7-33 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT Request: Authorization of Out-of-State Travel in FY 2012/2013 budget Submitted by: Paul S. Gibson, Director of Finance/City Treasurer Date: June 14, 2012 The FY 2012/2013 budget includes out-of-state travel for the departments listed below. The trips are for attendance at national conferences of professional organizations of which the City or department head is a member. Department Organization Destination Attendee Building & ICC Annual Business Meeting Portland, OR Director Safety City Clerk IIMC Atlantic City, NJ City Clerk or Deputy City Clk City Council ICSC Las Vegas, NV Councilmember City Manager ICMA Annual Conference Phoenix, AZ City Manager Community Dev. Americans for the Arts Conference Pittsburgh, PA Public Art Coordinator • APA National Conference Chicago, IL Principal Planner Economic ICSC Las Vegas, NV Economic Development Mgr Development International POW WOW. Las Vegas, NV Marketing Manager Public Works ITE Annual Meeting Atlanta, GA Director of Public Works ICMA Annual Conference Phoenix, AZ Director of Public Works California Land Surveyor Association Reno or LV, NV City Engineer&City Surveyor Special National Community Development Assn. Atlanta, GA Director of Special Programs Programs Staff requests approval of the above-listed out-of-state travel as presented. Submi by: Approval: Paul S. Gibson, Finance Director John M. Wohlmuth, City Manager PSG:nmo Page 8-1 RESOLUTION NO. 2012 - 53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDS RESOLUTION NO. 2011.61', "EXHIBIT A"SALARY SCHEDULE,SALARY RANGES,AND ALLOCATED CLASSIFICATIONS FOR THE PERIOD OF JULY 1, 2012 THROUGH JUNE 30, 2013. WHEREAS, the City of Palm Desert has met and conferred in good faith with the Palm Desert Employees Organization(PDEO)in accordance with the Meyers-Milias-Brown Act and the City employer - employee relations Ordinance No. 1042; and WHEREAS, the City of Palm Desert has reached agreement and entered into a Memorandum of Understanding with the employees represented by the Palm Desert Employees Organization, for the period June 23, 2011 through June 30, 2014; and WHEREAS, the City of Palm Desert has reached agreement with the employees represented by the Palm Desert Employees Organization, to adopt"Addendum 1" to the Memorandum of Understanding for the period February 21, 2008 through February 20, 2011, deferring any cost of living adjustment to July 1, 2011; and WHEREAS, "EXHIBIT A" is consistent with the MOU/Agreement between the Palm Desert Employees Organization and the City of Palm Desert. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM DESERT AS FOLLOWS: SECTION I - SALARY SCHEDULE, RANGES & ALLOCATED CLASSIFICATIONS All employees shall be classified and shall receive compensation for services performed. This compensation shall be in accordance with the established salary schedule and salary ranges for their respective classification as shown below. This schedule of allocated positions supersedes the schedule of allocated positions in the 2004/2005 approved budget. The City of Palm Desert's Personnel System, Section 2.52 of the Palm Desert Municipal Code prescribes specific terms for appointment and tenure of all City employees. Page 8-2 SALARY RESOLUTION NO. 2012 - 53 AUTHORIZED POSITIONS FY 2012/2013 SECTION I Department/Division Fl Classification Salary Authorized Range CITY MANAGER (4) City Manager/Executive Director of Redevelopment Agency 1 1 Risk Manager 129 1 Management Analyst i 120 1 Administrative Secretary 113 1 Special Programs (4) Director of Special Programs 137 1 Recycling Technician 113 1 Administrative Secretary 113 1 Office Assistant II-OR- 104 1 Office Assistant I 100 City Clerk (6) City Clerk 139 1 Deputy City Clerk 118 1 Administrative Secretary(City Council) 113 1 Records Technician 113 1 Office Assistant II-OR- 104 2 Office Assistant I 100 Human Resources (3) Human Resources Director-OR- 139 Human Resources Manager 131 1 Human Resources Technician 113 2 FINANCE/CITY TREASURER (16) Director of Finance/City Treasurer 145 1 Accounting/Investments Assistant Finance Director 135 1 Deputy City Treasurer 127 1 Senior Financial Analyst 127 1 • Management Analyst II-OR- 123 1 Management Analyst I 120 Administrative Secretary 113 1 Office Assistant II-OR- 104 1 Office Assistant I 100 Payroll (1) Accounting Technician II 118 1 Accounts Payable (1) Accounting Technician II 118 1 Accounts Receivable (1) Accounting Technician II 118 1 Purchasing/Fixed Assets (1) Accounting Technician II 118 1 Business License (1) Sr.Office Assistant-Business License 107 1 information Technology (4) Information Systems Manager 135 1 G.I.S.Technician 114 1 information Systems Technician 114 2 COMMUNITY DEVELOPMENT (14) Director of Community Development 144 1 Community Development/ (6) Principal Planner 135 1 Planning Associate Planner-OR- 127 2 Assistant Planner 123 Administrative Secretary 113 1 Senior Office Assistant 107 1 Page 8-3 SALARY RESOLUTION NO. 2012 - 53 AUTHORIZED POSITIONS FY 2012/2013 SECTION I Department/Division f Classification Saol a Authorized Art In Public Places (2) Public Arts Coordinator 118 1 Public Arts Technician 113 1 Code Compliance (6) Code Compliance Supervisor 123 1 Code Compliance Officer II-OR- 118 4 Code Compliance Officer I 114 Code Compliance Technician 113 1 PUBLIC WORKS (46) Public Works Administration (17) Director of Public Works 145 1 City Engineer 139 1 Transportation Engineer 130 1 Senior Engineer/City Surveyor 130 1 Senior Engineer-OR- 129 1 8 Associate Engineer 127 Sr.Management Analyst 127 1 Project Administrator 127 1 Assistant Engineer 125 1 Management Analyst 11-OR- 123 1 B Management Analyst 1 120 Project Coordinator 121 1 Public Works Inspector II-OR- 120 3 Public Works inspector l 118 B Capital improvement Projects Technician 113 1 Administrative Secretary 113 1 Senior Office Assistant 107 1 Office Assistant II-OR- 104 1 Office Assistant I 100 Public Works Streets Maintenance (19) Maintenance Services Manager 130 1 Streets Maintenance Supervisor 121 1 B Engineering Technician II-OR- 118 1 Engineering Technician I 113 Traffic Signal Specialist 121 1 Traffic Signal Technician II 118 Traffic Signal Technician II 118 1 Mechanic II 113 1 Senior Maintenance Worker 111 2' Equipment Operator I 109 3 Maintenance Worker II-OR- 106 7 Maintenance Worker I 101 Laborer 87 1 8 Building Operations/ Maintenance (3) Building Maintenance Supervisor 114 1 Maintenance Worker II-OR- 108 2 Maintenance Worker I-OR- 101 Landscape Services (7) Landscape Manager 129 1 Landscape Specialist 121 1 Senior Landscape Inspector 121 1 Landscape inspector Il-OR- 118 4 C Landscape inspector 1 114 Page 8-4 SALARY RESOLUTION NO. 2g17 - 53 AUTHORIZED POSITIONS FY 2012/2013 SECTION I Department I Division F7E Classification Ragano Authorized BUILDING AND SAFETY (12) Director of Building&Safety 140 1 Supervising Plans Examiner 123 1 B Building Permit Specialist II-OR- 118 2 Building Permit Specialist 111 Building Inspector II-OR- 118 4 Building Inspector I 114 Building Inspector I 114 1 A Administrative Secretary 113 1 Building&Safety Technician 111 1 Office Assistant II-OR- 104 1 Office Assistant I 100 ECONOMIC DEVELOPMENT (7.3) Director of Economic Development 137 1 Economic Development Manager 134 1 Marketing and Tourism Manager 131 1 Economic Development Technician II-OR- 118 1 Economic Development Technician I 114 Visitor Center Coordinator 107 1 Customer Service Clerk 87 2.3 HOUSING (5) Director of Housing 138 1 Management Analyst II-OR- 123 1 Management Analyst I 120 Accountant Il-OR- 121 1 Accountant I 118 Housing Programs Technician 113 2 TOTAL ALLOCATED POSITIONS 117.3 Footnotes: A:Allocated but not budgeted.Represents positions unfilled during FY 11/12 due to the Hiring Freeze, which would require an appropriation prior to filling. B: To be recruited by internal or external recruitment C:Future vacancy(through attrition)will not be replaced,reducing allocation to 3 Page 8-5 Resolution 2012 - S3 -Salary Resolution SECTION II -EXEMPT PERSONNEL The following positions are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth In the Personnel Rules and Regulations, Section 2.52.305. The positions designated as Group A have a higher level of responsibility and authority and among other things, these positions require spending numerous extra hours at meetings;conferences and work. Group A: City Manager City Clerk City Engineer Director of Building & Safety Director of Community Development Director of Economic Development Director of Finance/City Treasurer Director of Housing Director of Public Works • Director of Special Programs The following positions are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Section 2.52.305. The positions designated as Group B are professional in nature and among other things; these positions require spending occasional extra hours at meetings, conferences and work. Group B:, Assistant to the City Manager Deputy City Treasurer Assistant Finance Director Economic Development Manager Assistant Engineer Human Resources Manager Assistant Planner Marketing and Tourism Manager Associate Engineer Landscape Manager Associate Planner Management Analyst 1/II Building Maintenance Supervisor Maintenance Services Manager Code Compliance Supervisor Park Facilities Manager Page 8-6 53 Resolution 2012 - - Salary Resolution Plan Check Manager Secretary to the City Manager Principal Planner Senior Engineer Project Administrator Senior Engineer/City Surveyor Public Arts Coordinator Senior Financial Analyst Redevelopment Manager Senior Management Analyst Risk Manager Streets Maintenance Supervisor Secretary to the City Council Transportation Engineer SECTION III - MILEAGE REIMBURSEMENT The mileage reimbursement rate to employees required to use their personal car on City business shall be set by Council and conform to current Internal Revenue Service guidelines. SECTION IV -OTHER COMPENSATION Employees may be eligible for post employment retirement benefits as follows: • A Retiree Health Service Stipend is proscribed in Resolution 2008-02. In accordance with that resolution, employees hired prior to December 31, 2007, receive benefits under Tier One, while qualifying employees hired after January 1, 2008, receive benefits under Tier Two. • The City contracts with the California Public Employees Retirement System (CaIPERS) to provide pension benefits to qualifying employees. Employees hired prior to August 31, 2011, receive benefits under the 2.7% @ 55 formula and employees hired after September 1, 2011, receive benefits under the 2% @ 55 formula. While this resolution establishes the ranges and gross salary for certain positions in the classified service for the City of Palm Desert, there are other benefits both tangible and intangible that are not addressed in this document. Unless referenced otherwise, all benefits in place on June 30, 2012, will continue as constituted. Page 8-7 Resolution 2012 - 53 - Salary Resolution SECTION V This resolution is effective upon adoption. The provisions relating to salary and other compensation shall be effective and where applicable, accrue on, and from July 1, 2012. PASSED, APPROVED AND ADOPTED by the Palm Desert City Council this 28th day of June,2012,by the following vote, to wit: AYES: BENSON, FINERTY, RARNIK, KROONEN, and SPIEGEL NOES: NONE ABSENT: NONE ABSTAIN: NONE ATTEST: iL ROBERT A. SPIEL ,4�NYQ� ATTEST: 1111 -.%-• 0110. VA- CRELLE D. KLASSEN,. ITY CLERK CITY OF PALM DESERT, CALIFORNIA • Page 8-8 CITY OF PALM DESERT Resolution 2012- 53 SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Attachment"A" Effective 7/1/2012-6/30/13 new 5% 5% 5% 5% 5% 7.5% POSITION CLASSIFICATION GRADE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 10001 City Manager/Executive Director.of RDA 1 115,02_ 1,_, City Council Member ,._-.. _...-... _ 999___ .3,868.51 Monthly _,_,_ 1 Housing Board Member 30 per meeting attended(Maximum 4 meetings 3er month) 10002 ACM for RDA/Housing 151 74.63 78.37 82.28 86.39 90.71 95.24. 102.40 150 72.81 76.43 80.26 84.26 88.48 92.91 99.89 149 71.03 74.59 78.32 82.23 86.35 90.67 97.47 148 69.31 72.77 78.39 80.20 84.22 88.44 95.08 147 67.61 70.99 74.53 78.25 82.17 86.27 92.74 146 65.96 69.25 72.73 76.35 80.16 84.18 90.49 _,_,10006, Dir_of Finance/CityTreasurer 145 64.36 67.56 70.96 74.50 78.22 82.14 88.29 10011 Director of Public Works 145 64.36, 67.56 70.96 74.50 78.22 82.14 88.29 10009 Director of Community Development 144 62.78 65.92 69.21 72.68 76.32 80.13 86.14 142 59.75 62.74 65.87 69.17 72.62 76.26 81.98 141 58.30 61.21 64.29 67.49 70.88 74.41 80.00 10010 Director of Building&Safety 140 56.87 59.71 62.71 65.84 69.12 72.58 _ 78.04 10015 gy Clerk 139 55.49 58.28 61.19 64.24 67.45 70.82 76.14 10018 City Engineer 139 55.49 58.28 61.19 64.24 67.45 70.82 78.14 10014 Director of Housing 138 54.12 56.84 59.68 62.68 65.81 69.09 74.29 10019 Director of Economic Development 137 52.82 55.46 58.23 61.15 64.18 87.41 72.46 10018 Director of Special Programs 137 , 52.82 55.46 58.23 61.15 64.18 67.41 72.46- 136 51.53 54.10 56.82 59.65 62.65 65.77 70.71 20003 Engineering Manager _ 135 50.28 52.79 55.43 58.19 61.10 64.15 68.97 20028 Information System Manager 135 50.26 52.79 55.43 58.19 , 61.10 64.15 68.97 20060 Assistant to the City Manager 135 50.26 52.79 55.43 58.19 61.10 64.15 68.97 20066 Assistant Finance Director 135 50.26 52.79 55.43 58.19 61.10 64.15 68.97 20075 Principal Planner 135 50.26 52.79 55.43 58.19 61.10 64.15 68.97 20071 Parks and Recreation Services Manager 134 49.05 51.51 54.08 56.79 59.63 62.62 67.31 20074 Economic Development Manager 134 49.05 51.51 54.08 56.79 59.63 62.62 67.31 Page 8-9 CITY OF PALM DESERT Resolution 2012- 53 SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Attachment"A" Effective 7/1/2012-6/30/13 new 5% 5% 5% 5% 5% 7.5% POSMON CLASSIFICATION GRADE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 133 47.84 50.24 52.76 55.40 58.17 61.08 65.67 132 .48.70 49.03 51.48 54:95 _ 56.76 59.60 64.07 _ . _ 20030 Redevelopment Manager 131 45.55 47.82 _50..21 20034 Human Resources Manager - 131 45.55 .. 50..21 _ 5535_ Visitors Information Center Manager 131 45.55 47.82 50.21 52.72 55.35 58.12 62.47 20061 Tourism and Marketing Manager 131 45.55 47.82 50.21 52.72 55.35 58.12 62.47 20006 Transportation Engyieer 130 44.45 46.66 48.99 51.44 54.02 56.72 60.96 • 20009 Maintenance Services Managsr 130 44.45 46.66 48.99 51.44 54.02 56.72 60.96 20056 Senior Engineer/City Surveyor 130 44.45 46.66 48.99 51.44 54.02 56.72 60.96 20008 Senior Engineer I 129 43.35 45.52 47.80 50.18 52.70 55.32 59.48 .?001.7_ Risk ManNer 129 43.35 L 45.52 47.80_I 50.18 52.70 55.32 59.48 20048 Landscape Manager 129 43.35 45.52 47.80 50.18 52.70 55.32 59.48 128 42.29 44.39 46.61 48.95 51.40 53.96 58.01 20013 Senior Management Analyst 127 41.25 43.33 45.50 47.78 50.16 52.68 56.62 _ 20015 Associate Planner 127 41.25 43.33 45.50 47.78 50.16 52.68 56.62 20019 Code Compliance Manager 127 41.25 43.33 45.50 47.78 50.16 52.68 56.62 _ 20035 _Associate Engineer _127 41.25 43.33 45.50 47.78 50.16 52.68 56.62 20036 Project Administrator 127 41.25 43.33 45.50 47.78 50.16 52.68 56.62 20038 Plan Check Manager 127 41.25 43.33 45.50 47.78 50.16 52.68 56.62 20064 Deputy City Treasurer 127 41.25 43.33 45.50 47.78 50.16 52..68 56.62 20067 Senior Financial Analyst 127 41.25 43.33 45.50 47.78 50.16 52.68 56.62 - 20076 Parks Facilities Manager 127 41.25 43.33, 45.50 47.78 50.18 52.68 56.62 20018 Assistant Engineer 125 39.28 41.24 43.32 45.49_ 47.77 50.15 53.91 124 38.31 40.24 42.26 44.36 46.58 48.91 52.56 20077 Code Compliance Supervisor 123 37.38 39.26 41.22 43.28 45.45 47.72 51.28 20012 Supervising Plan Examiner 123 37.38 39.26 41.22 43.28 45.45 47.72 51.28 20020 Management Analyst II 123 37.38 39.28 41.22 43.28 45.45 47.72 51.28 20021 Assistant Planner 123 I 37.38 39.26 41.22 43.28 45.45 47.72 51.28 Page 8-10 CITY OF PALM DESERT Resolution 201253 SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Attachment"A" Effective 7/1/2012-6/30/13 new 5% 5% 5% 5% 5% 7.5% POSITION CLASSIFICATION GRADE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 122 36.47 38.29 40.20 42.20 44.31 46.54 50.03 20023 Streets Maintenance Supervisor 121 35.58 37.36 39.24 41.18 43.25 45.42 48.81 20022 Parks Maintenance Supervisor 121 35.58 37.36 39.24 41.18 43.25 45.42 48.81 30002 Accountant II 121 35.58 37.36 39.24 41.18 43.25 _45_.42 48.81 30046 Senior Public Works Inepector 121 35.58 37.36 39.24 41.18 43.25 45.42 48.81 30061 Landscwe Specialist 121 35.58 37.36 39.24 41.18 43.25 45.42 48.81 30063 Senior Code Compliance Officer 121 35.58 37.36 39.24 41.18 43.25 45.42 48.81 looci_g_Traffic Sigriel Specialist 121 35.58 37.36 39.24 41.18 43.25 45.42 , 48.81 30088 Project Coordinator 121 35.58 37.38 39.24 41.18 43.25 45.42 48.81 30090 Senior Landscape Inspector 121 35.58 37.36 39.24 41.18 43.25 45.42 48.81 20058 Management Anely§J I 120 34.72 36.45 38.27 40.16 42.17 44.29 47.62 300_13 _Sr. Enqineering_Technician 120 34.72 36.45 38.27 40.16 42.17 44.29 47.62 30078 Public Works Inspector II 120 34.72 36.45 38.27 40.16 42.17 44.29 47.62 119 33.86 35.56 37.34 39.20 41.15 43.21 46.45 30006 Public Works Inspector I 118 33.03 34.68 36.42 38.25 40.14 42.15 45.31 30008 Building Inspector II 118 33.03 34.68 36.42 38.25 40.14 42.15 45.31 30009 Building Permit Specialist II 118 33.03 34.68 36.42 38.25 40.14 42.15 45.31 30011 Accountant I 118 33.03 34.68 36.42 38.25 40.14 42.15 4 45.31 30012 Code Compliance Officer II 118 33.03 34.68 36.42 38.25 40.14 42.15 45.31 30016 Engineering Technician II I 118 33.03 34.68 36.42 38.25 40.14 42.15 45.31 30041 GIS Technician 118 33.03 34.68 38.42 38.25 40.14 42.15 45.31 30071 Public Arts Coordinator 118 33.03 34.68 36.42 38.25 40.14 42.15 45.31 30073 Information Systems Analyst 118 33.03 34.68 36.42 38.25 40.14 42.15 45.31 30075 Landscape Inspector II 118 33.03 34.68 36.42 38.25 40.14 42.15 45.31 30080 Accounting Technician II 118 33.03 34.68 36.42 38.25 40.14 42.15 45.31 30081 Traffic Signal Technician!! 118 33.03 34.68 36.42 38.25 40.14 42.15 45.31 30084 Deputy City Clerk 118 33.03 34.68 36.42 38.25 40.14 42.15 45.31 30087 Economic Development Technician II I 118 33.03 34.68 36.42 38.25 40.14 42.15 45.31 Page 8-11 . . CITY OF PALM DESERT Resolution 2012- 53 SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Attachment"A" Effective 7/1/2012-6/30/13 - new 5% 5% 5% 5% 56Y., 7.5% POSITION CLASSIFICATION GRADE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 117 32.24 33.84 35.54 37.32 39.17 41.13 44.22 20024 Secretary to the pity_Manager . .. ...lip - 31.44. *_. 3.pi 34.66... _36,36 til.?p 40.12. 20044 .* Secretary to.the City Cbuncit . _. .. 116 31.44 33.01 34.66 36.38 38.23 40.12 43.14 30068 Business License Tech Il.... .. .. 116 31.44 33.01 34.66 36.38 38.23 40.12 43.14 115 30.68 32.23 33.83 35.53 37.30 39.16 42.10 20072._. Building Maintenance Supervisor 114 29.93 31.42 33.00 34.64 36.37 38.21 41.06 39014 _ Code Compliance Officer I 114 29.93 31.42 33.00 34.64 36.37 38.21 41.06 30015 Building Inapector I 114 29.93 31.42 33.00 34.64 36.37 38.21 41.06 _.30045 t_andscape inspector I 114 29.93 31.42 33.00 34.64 36.37 38.21 41.06 30047 Economic Development Technician I 114 29.93 31.42 33.00 34.64 36.37 38.21 41.06 ....30056__. Information Syltems Technician . 114 29.93 31.42 33.00 34.64 36.37 38.21 41.06 30085 GIS Technician-Entry.Level 114 29.93 31.42 33.00 34.64 36.37 38.21 41.06 1----- 30091 Energy Project Technician 114 29.93 31.42 33.00 34.64 36.37 38.21 41.06 30005 Engineering Technician I 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 --4 30018 Human Resources Technician 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 30019 Accounting Technician I 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 30020 Administrative Secretary 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 30025 Mechanic II 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 30048 Records Technician 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 30059 RDA Finance Technician 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 30064 Code Collo Hance Technician 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 30072 Business License Technician 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 30074 Housillg Programs Technician 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 30077 Public Arts Technician 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 30083 Capital Improvement Projects Technician 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 30086 Building and Safety Technician 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 _ 30089 1Recycling Technician -. 113 29.19 30.66 32.18 33.80 35.48 37.26 40.06 30093 ;Parks Inspector 113 29.19 30.66 32.18 33.80 35.48 37.26 , 40.06 Page 8-12 CITY OF PALM DESERT Resolution 2012- 53 SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Attachment"A" Effective 7/1/2012-6/30/13 new 5% 5% 5% 5% 5% 7.5% POSITION CLASSIFICATION GRADE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 112 28.49 29.90 31.39 32.97 34.60 36.34 39.05 30021 Senior Maintenance Worker 111 27.81 29.19 30.66 32_18 33.80 35.48 38.14 30023 Building Permit Specialist 111__ 27.81 29.19 30.66 32.18 33.80 35.48 38.14 30053 Equipment Operator II 111 27.81 29.19 30.66 32.18 33.80 35.48 38.14 110 27.12 28.49 29.90 31.39 32.97 34.60 37.22 30052 Equipment Operator I 109 26.47 27.80 29.17 30.64 32.15 33.78 36.30 108__ 25.80 27.10 28_46• 29.88 31.37 32.94_ -35.41 30026 Senior Office Assistant 107 25.18 26.48 27.78 29.16 30.63 32.14 34.55 30097 _Visitor Center Coordinator_ - 107 25.18 28.48 27.78 29.16 _30.63 32.14 34.55 _30027 _Accounting Assistant II 106 24.54 25.78 27.08 28.43 29.85 31.34 33.69 30029 Maintenance Worker II 106 24.54 25.78 27.08 28.43 29.85 31.34 33.69 30051 Receptionist 106 24.54 25.78 27.08 28.43 29.85 31.34 33.69 30028 Mechanic I 105 23.96 25.16 26.42 27.75 29.13 30.58 32.87 30030 Office Assistant II _ _ 104 23.38 _ 24.54 25.78 27.08 28.43 29.85 32.08 30031 Custodian II 104 23.38 24.54 25.78 27.08 28.43 29.85 32.08 103 22.83 23.96 25.15 26.41 27.74 29.12 31.30 102 22.26 23.36 24.52 25.76 27.06 28.40 30.53 30036 Maintenance Worker I 101 21.72 22.80 23.95 25.14 28.40 27.73 29.81 30034 Custodian I 100 21.18 22.26 23.36 24.52 25.76 27.06 29.08 30035 Office Assistant I 100 21.18 22.26 23.36 24.52 25.76 27.06 29.08 30095 Laborer 87 12.00 12.60 13.23 13.89 14.59 15.32 16.39 30096 Customer Service Clerk-Full Time 87 12.00 12.60 13.23 13.89 14.59 15.32 16.39 45001 Customer Service Clerk-Part Time 87 12.00 12.60 13.23 13.89 14.59 15.32 16.39 50014 Risk Manager(Y Rated) 50 66.32 50015 Code Compliance Officer II(Y Rated) 52 48.93 Page 8-13 CITY OF PALM DESERT Organization Chart Effective July 1,2012 r City Manager O i IDirector of Economic Development 1-- Director of Finance/City Treasurer I Director of Community Development I I Director of Building&Safety 1 'i 1 2 t 1 Economic Development Manager 1 1 information Systems Manager I f4 Administrative Secretary 1 4 Supervising Plans Examiner 1 fEconomic Development Tech. 1 information Systems Technician(2)1 4 Sr.Office Assistant -7 { Building&Safety Technician J 4 Marketing/Tourism Manager ] 4 G.I.B.Technician ] { Principal Planner I { Office Assistant ilia 1 14 Visitor Center Coordinator1 Deputy City Treasurer 4 r Assistant Planner(2) 1 `(, Building Permit Specialist IIII(2) I { Cutomer Service Clerk { Assistant Finance Director 1 { Sr.Code Compliance Officer I { Administrative Secretary 1 {Customer Service Clerk-Part-time i Accounting Teohnicinin ilia(4) l -I_ Building inspector Ilil(4) 1 I LICustomer Service Clerk-Part-time] { Sr.Financial Analyst 1 { Management Analyst Ull 4 Sr.Office Assistant 1 Li Public Art Technician 1 4 Office Assistant Illi 1 { Administrative Secretary 1 Director of Special Programs Director of Public Works Director of Housing { Administrative Secretary 7 •f Deputy City Clerk 1 Administrative Secretary 1 -` Management Analyst II(Housing) 1 { Recycling Technician 1 {Administrative Secretary(City Council)i 1 Office Assistant I 1 { Accountant I/II ) { Office Assistant UII(Miriam) j 7 Office Assistant UII(2) 1 .f Sr.Office Assistant 1 { Housing Programs Tech(2) "I 4-- Records Technician 1 1 City Engineer 1 1 Sr.Engineer/City Surveyor I 1 Transportation Engineer 1 F._, Assistant Engineer Public Works inspector(2) 1 1 Senior/Associate Engineer 1 1 Capital improvement Technician 1 1 Public Works inspector I 1 {— Project Coordinator 1 r Maintenance Services Manager • 1{ Traffic Signal Specialist 1 { Traffic Signal Technician 1 1 Engineering Technician I Building Maintenance Supervisor J Maintenance Worker(2) 1 { Streets Maintenance Supervisor-) ISr.Maintenance Worker(2) !MaintenanceWorkej.j { Laborer(1) 1 F {—— Mechanic II L 1 Equipment Operator(2) fManagement Analyst 1 ILandscape Manager 1 1 Landscape Specialist 1 1. i Sr.Landscape inspector 1 IL Landscape inspector(4) I 1 Human Resources Manager 1--4 Management Analyst 1 Risk Manager Sr.Management Analyst 4 Human Resources Tech(2) ] 4 Administrative Secretary 1- Last Nndm.d M1/2012 Page 8-14 City ofPalm Desert Glossary ofFinance and Budget Terms Accounting System: The total set of records and procedures which are used to record, classify, and report information on the financial status and operations of any entity. Activity: A specific unit of work or service performed. Appropriations: An authorization made by the City Council which permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one year period. Appropriations Ordinance: The official enactments by the City Council establishing the legal authority for the City officials to obligate and expend resources. Assessed Valuation: The estimated value placed upon real and personal property by the County Assessor as the basis for levying property taxes. Assets: Property owned by the City which has monetary values. Audit: A systematic examination of resource utilization concluding in a written report. It is a test of managements internal accounting controls and is intended to: - ascertain whether financial statements fairly present Financial positions and results of operations; - test whether transactions have been legally performed; - identify areas for possible improvements in accounting practices and procedures; - ascertain whether transactions have been recorded accurately and consistently, and; - ascertain the managerial conduct of officials responsible for governmental resources. Balance Sheet: A statement purporting to present the financial position of an entity by disclosing its assets, liabilities, and fund equities as of a specific date. Under varying circumstances, assets are carried at a lower of cost or market, a cost less allowance for depreciation, etc. Page 8-15 City of Palm Desert Glossary ofFinance and Budget Terms Base Budget: On going expense for personnel, contractual services, and the replacement of supplies and equipment required to maintain service levels previously authorized by the City Bond (Debt Instrument): A written promise to pay (debt) a specified sum of money (called principal or face value) at a specified future date (called maturity date) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long-term debt to pay for specific capital expenditures. Budget (Operating): A plan of financial operation embodying an estimate of proposed expenditures for a given period (typically a fiscal year) and the proposed means of Financing them (revenue estimates). The term is also sometimes used to denote the officially approved expenditure ceilings under which the City and its departments operate. Budget Calendar: The schedule of key dates or milestones which the City follows in the preparation and adoption of the budget. Budget Message: A general discussion of the proposed budget (City Managers) presented in writing as a part of, or supplement to, the budget document. The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations made by the City Manager. Capital Assets: Assets of significant value and having a useful life of more than one year. Capital assets are also called fixed assets. Capital Budget: A plan of proposed capital expenditures and the means of financing them. The capital budget is enacted as part of the City's consolidated budget which includes both operating and capital outlays, and is based on a capital improvement program (CIP). Page 8-16 City of Palm Desert Glossary of Finance and Budget Terms Capital Improvement A plan for capital expenditures to be incurred Program: each year over a period of ten future years setting forth each capital project, the amount to be expended in each year, and the method of financing those expenditures. Capital Outlays: Expenditures for the acquisition of capital assets. Includes the cost of land, buildings, permanent improvements, machinery, large tools, rolling and stationary equipment. Capital Projects: Projects which purchase or construct capital assets. Typically a capital project encompasses a purchase of land and/or the construction of a building or facility. Capital Projects Fund: Used to account for financial resources used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds). Certificate of Deposit: A negotiable or non-negotiable receipt for monies deposited in a bank or financial institution for a specified period for a specified rate of interest. Commodities: Items of expenditure (in the operating budget) which after use, are consumed or show a material change in their physical condition, and which are generally of limited value and are characterized by rapid depreciation. Office supplies and motor fuel are examples of commodities. Contingency: A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted for. Contractual Services: Are items of expenditure for services the City receives from an internal service fund or an outside company. Utilities, rent, and maintenance service agreements are examples of contractual services. Debt Service:. Payment of interest and repayment of principal to holders of the City's debt instruments Page 8-17 City of Palm Desert Glossary ofFinance and Budget Terms Debt Service Fund: Used to account for the accumulation of resources for and payment of general long-term debt. Deficit: (1) The excess of an entity=s liabilities over its assets (See Fund Balance). (2) The excess of expenditures or expenses over revenues during a single accounting period. Depreciation: (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. Encumbrances: Obligations in the form of purchase orders or contact commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when an actual liability is set up. Enterprise Fund: Separate financial accounting used for government operations that are financed and operated in a manner similar to business enterprises, and where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public be financed or recovered primarily through user charges, or where the governing body has decided that periodic determination of net income is appropriate for capital maintenance, public policy, management control, or other purposes. Examples if Enterprise Funds are those used for utilities and transit systems. Expenditures: Where accounts are kept on the accrual or modified accrual basis of accounting, the cost of goods received or services rendered whether cash payments have been made or not. Where accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the above purposes are made. Page 8-18 City of Palm Desert Glossary ofFinance and Budget Terms Fiscal Year: The twelve month period beginning July 1st and ending the following June 30th. Fixed Charges: Are items of expenditure for services rendered by internal operations of the City. Rental of City equipment, computer services, building rental, indirect operating expenses and depreciation are examples of fixed charges. Full Faith and Credit: A pledge of the Cities taxing power of a government to repay debt obligations (typically used in reference to General Obligation Bonds or tax supported debt). Fund: An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves, and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives. Fund Balance: The excess of an entities assets over its liabilities. A negative fund balance sometimes is called a deficit. General Fund: The fund supported by taxes, fees, and other revenues that may be used for any lawful purpose. The general fund accounts for all financial resources except those required to be accounted for in another fund. General Obligation Bonds: When the City pledges in full faith and credit to the repayment of the bonds it issues, then those bonds are general obligation (G.O.) Bonds. Sometimes the term is also used to refer to bonds which are to be repaid from taxes and other general revenues. In California, G.O. bonds must be authorized by public referenda with two-thirds voter approval. Page 8-19 City of Palm Desert Glossary of Finance and Budget Terms Intergovernmental Grants: A contribution of assets (usually cash) by on governmental unit or other organization to another. Typically, these contributions are made to local governments from the State and Federal governments. Grants are usually made for specified purposes. Object of Expenditure: Expenditure classification based upon the types or categories of goods and services purchased. Typical objects and expenditures include: -personnel services (salaries and wages); -contractual services (utilities, maintenance contract, travel) -commodities (supplies) -fixed charges (rental of City equipment, City building rental); and -capital outlays. Operating Funds: Resources derived from recurring revenue sources used to finance ongoing operating expenditures and pay-as-you-go capital projects. Performance Measurers: Specific quantitative measurers of work performed within an activity or program (e.g., total miles of streets cleaned). Also, a specific quantitative measure of results obtained through a program or activity (e.g., reduced incidence of vandalism due to new street lighting program). Personnel Services: Items of expenditures in the operating budget for salaries and wages paid for services performed by City employees the incidental fringe benefit cost associated with City employment, and amounts paid to outside firms, consultants, or individuals for contract personnel services. Rating: The creditworthiness of a city is evaluated by independent agencies. Page 8-20 City of Palm Desert Glossary of Finance and Budget Terms Reserve: An account used to indicate that a portion of fund equity is legally restricted for a specific purpose, or set aside for emergencies or unforeseen expenditures not otherwise budgeted for. Reserve accounts can also be used to earmark a portion of fund balance to indicate that it is not appropriate for expenditures. Resources: Total dollars available for appropriations including estimated revenues, fund transfers and beginning fund balances. Revenue: The term designates an increase to a fund=s assets which: -does not increase a liability (e.g. proceeds from a loan); -does not represent a repayment of an expenditure already made; -does not represent a cancellation of certain liabilities; and -does not represent an increase in contributed capital. Revenue Bonds: When a government issues bonds which do not pledge the full faith and credit of the jurisdiction, it issues limited liability revenue bonds. Typically, pledges are made to dedicate one specific revenue source to repay these bonds. In addition to a pledge of revenues, such bonds sometimes may be secured by a lien against property. In Santa Ana, revenues are typically derived form rates charged for utilities. Revenue Estimate: A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typically a future fiscal year. Source of Revenue: Revenues are classified according to their source or point of origin. Special Revenue Fund: Used to account for the proceeds of special revenue sources that are restricted by law (or administrative action) to expenditures for specific purposes. Page 8-21 City of Palm Desert Glossary of Finance and Budget Terms Unit Cost: The cost required to produce a specific product or unit of service (e.g. the cost to purify one thousand gallons of water). User Charges (also The payment of a fee for direct receipt of a public Known as User Fees): service by the party benefitting from the service. Y-Rating: Designates a position which salary has been frozen at a specific salary graded step until the position fits into a lower salary grade. Yield: The rate earned on an investment based on the price paid. Page 8-22