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BUDGET FISCAL YEAR 2013-2014
City of CaliforniaPalm Desert ............es 0 • . . ..e.:0---------- ----Nei i<•.. , 4 i(orl--5---1 i c ell : qyl • • .) ---.b._,42 40 lit • • It, .... 1 d • • :,.. 1 4 A Af : ,___ , 4,1 : Z • • 1 ,. ,.. , . : = 4, • 0 10AN4t .x Aleectic,-S. . ii% 4; xi Nod �.•'. %so * - •.. *s.111......i•••• And Its Housing Authorit Financial Plan Fiscal Year 2013-2014 My City of Palm Desert MISSION STATEMENT The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the community. VISION STATEMENT By 2013, the City of Palm Desert will be recognized as a world-class destination for tourism and a leader in energy efficiency and recreation for the community. CORE VALUES (not in priority order) The City of Palm Desert values ... Accountability and Fiscal Responsibility Exemplary Customer Service Teamwork Honesty and Integrity Creativity and Innovation Leadership Accessibility CITY OF PALM DESERT & ITS HOUSING AUTHORITY* ANNUAL OPERATING BUDGET FISCAL YEAR 2013-2014 PREPARED BY PAUL S. GIBSON AND JOSE LUIS ESPINOZA CITY COUNCIL JAN C. HARNIK, MAYOR JEAN M. BENSON, MAYOR PRO TEM ROBERT A. SPIEGEL, COUNCILMEMBER VAN TANNER, COUNCILMEMBER SUSAN MARIE WEBER, COUNCILMEMBER CITY MANAGER JOHN M. WOHLMUTH SUCCESSOR AGENCY EXECUTIVE DIRECTOR JOHN M. WOHLMUTH DIRECTORS RUSSELL GRANCE, DIRECTOR OF BUILDING & SAFETY LAURI AYLAIAN, DIRECTOR OF COMMUNITY DEVELOPMENT MARK GREENWOOD, DIRECTOR OF PUBLIC WORKS PAUL S. GIBSON, DIRECTOR OF FINANCE/CITY TREASURER RACHELLE D. KLASSEN, CITY CLERK FRANKIE RIDDLE, DIRECTOR OF SPECIAL PROGRAMS MARTIN ALVAREZ, DIRECTOR OF ECONOMIC DEVELOPMENT JANET MOORE, DIRECTOR OF HOUSING *The Successor Agency to the Palm Desert Redevelopment Agency includes the Palm Desert Housing Authority, whose financial plan is included herein. Reader's Guide to the Budget Reader's Guide to the Budget Tab 3 - General Fund This guide is intended to help the reader • General Fund Revenues, an analysis of FY understand what information is available in the 2013-14 General Fund revenues is provided in this budget and how it is organized. The FY 2013-14 section, including General Fund revenues by budget document consists of nine sections or tabs category,revenue overview, revenue summary and including a Budget Glossary and topical index. revenue by line-item. • General Fund Expenditures, an explanation of General Fund expenditures,including expenditures Cover Page by category, department, summary of expenditures, expenditure overview and expenditures by line-item. Reader's Guide to the Budget provides a listing • Department/Division Budgets, shows the City's of chapters included in the annual budget. basic organizational units which provide essential services to the citizens of Palm Desert. Departmental and divisional budgets are presented Tab 1- Table of Contents & Reader's in the following format: • Program)Department Description-A description Guide of the services or functions provided by each • Table of Contents-provides page numbers to division. locate various sections within the budget • Expenditures by Category - A chart comparing document. FY 2011-12 actual expenditures, FY2012-13 budgeted and projected expenditures and budget for FY 2013-14. Percent change from the FY Tab 2- Budget Summary Information 2012-13 budget compared to the FY 2013-14 • Accounting System and Budgetary Control budget is also included. provides an overview of the City's accounting • Significant Changes - Reflects the significant systems and the level at which budgetary impacts of budgetary changes are outlined along control is maintained. with an alphabetical letter identifying the line item • Budget Process provides an overview of the that changed. Department/Division Line item detail - Shows budget development process and a budget • calendar_ the specific detail of all expenditures for the • All Funds Summary is a comprehensive department. overview of the FY 2013-14 budget, with a • Staff Authorized - Shows the title of the individual focus on all funds(consolidated). Included are positions within each department for FY 2012-13 tables and graphs for both revenues and and 2013-14. Additionally, the chart reflects the expenditures and an overview of revenue actual grade step of each position. The salary assumptions that were utilized in the grade table is located in the appendix section. development of the 2013-14 budget. A listing of all City-wide programs is included in this - section. Tab 4 - Special Revenue Funds ■ Appropriations Limit Calculation, which is This section includes budgets for the City's Special required by State constitution, places limits on Revenue funds. Fund descriptions,along with revenue the amount of proceeds of taxes that the City and expenditure information and beginning and ending can receive and allocate each year. fund balances are presented. Special Revenue Funds • Debt Summary is an overview of the City's include the Traffic Safety, Drainage, Traffic Signals, general government, Redevelopment Agency Measure A, Housing Mitigation, Community and assessment district debt. Development Block Grants, Proposition A Fire Tax, Air Quality Management, City Wide Business Promotion, Art in Public Places, New Construction Tax and Park& Recreation Facilities. The budgets for the Golf Course and Office Complex are also presented in this section. Reader's Guide to the Budget Tab 5 - Special Assessment Funds This section includes budgets for the various landscape and lighting districts along with two business improvement districts. Fund descriptions, along with revenue and expenditure information and beginning and ending fund balances are presented. Tab 6 - Debt Service Assessment Districts This section presents an overview of all the budgets for assessment districts formed within the City and Redevelopment Agency. Fund descriptions, along with revenue and expenditure detail and beginning and ending fund balances are presented. Tab 7 - Capital Improvement Projects This section of the budget gives an overview of the City's and Redevelopment Agency Capital Improvement Program(CIP), Map of the 5 year Capital Improvement Program, CIP 5 year project summaries, Existing carryover projects and detailed CIP project sheets. The project sheets outline project descriptions, projected costs, location description, anticipated annual maintenance cost, funding sources and status of review by committees or citizens. Tab 8 — Palm Desert Housing Authority This section of the budget gives an overview of the Low and Moderate Income Housing administration and the Housing Authority Apartment budgets. Tab 9 - Appendix • Resolution adopting 2013-14 Salary Schedule and Authorized Positions. • Approved list of Out-of-State Travel. ■ Glossary of Finance and Budget Terms This provides a complete glossary of terms and acronyms used throughout the budget document. ii City of Palm Desert Table of Contents TABLE OF CONTENTS INTRODUCTORY PAGES SECTION-PAGE Reader's Guide to the Budget Table of Contents iii Resolution No. 2013-47 Adopting a Financial Plan vi Resolution No. HA-58 Adopting a Financial Plan for Housing Authority vii Resolution No. 2013-48 Establishing the Appropriations Limit viii SECTION l: BUDGET SUMMARIES Accounting System and Budgetary Control 1-1 City Managers Executive Summary, FY 2013-2014 1-3 All Fund Summary 1-7 Where The Money Comes From & Where The Money Goes 1-8 All Fund Revenues by Category 1-10 All Fund Expenditures by Category 1-11 GANN Appropriations Limit Calculation 1-12 Schedule of Authorized Staff Positions 1-13 Estimated Revenues Detail by Fund 1-14 SECTION 2: GENERAL FUND OPERATING BUDGET General Fund Overview 2-1 * General Revenue Summary 2-2 General Revenue Detail 2-7 General and Fire Fund Expenditure Summary „ 2-8 * General and Fire Fund Expenditure by Department 2-10 * General and Fire Fund Expenditure Comparison Graph 2-11 General and Fire Fund Revenue and Expenditure Comparison 2-12 * General Fund Expenditures by Category 2-13 Summary of Expenditures by Category 2-14 General Fund Departmental Expenditures (Departmental Summary by Expenditure Category) City Council 2-22 City Manager City Manager 2-24 City Attorney 2-26 Human Resources 2-28 Legal Special Services 2-30 Legislative Advocacy 2-32 Community Services Special Programs 2-34 Comm unity Promotions 2-36 Community Services/City Clerk 2-38 Elections 2-40 * denotes graph iii City of Palm Desert Table of Contents SECTION 2: GENERAL FUND OPERATING BUDGET(Cont) SECTION-PAGE Finance Finance 2-42 Independent Audit 2-44 General Services 2-46 Information Technology 2-48 Unemployment Insurance 2-50 Insurance 2-52 Inter-Fund Transfers Out 2-54 Outside Agency Funding 2-56 Police Services Police Services 2-58 Public Works-Administration PW-Administration 2-60 PW-Street Maintenance 2-62 PW-Civic Center Park Maintenance 2-64 PW-Park Maintenance 2-66 PW-Landscaping Service Division 2-68 PW-Street Lights/Traffic Safety 2-70 PW-Street Repairs and Maintenance 2-72 PW-Corporation Yard 2-74 P W-EquipmentlAuto 2-76 PW-Public Bldg OperationlMaint 2-78 PW-Portola Community Center BIdg 2-80 NPDES-Storm Water Permit 2-82 Building & Safety Building & Safety 2-84 Economic Development Economic Development 2-86 Marketing 2-88 Visitors Information Center 2-90 Nanning& Community Development 2-92 Animal Control 2-94 SECTION 3:SPECIAL REVENUE FUNDS Special Revenue Fund Overview 3-1 * Special Revenue Fund Budgets 3-3 SECTION 4:SPECIAL ASSESSMENTS Special Assessment Fund Overview . 4-1 Special Assessment District Zones Consolidated Report Zone 2 —06 L3 4-3 Zone 6SP— Sundance West 4-4 Zone 16 CV— El Paseo Merchants 4-5 * denotes graph iv City of Palm Desert Table of Contents SECTION 5:DEBT SERVICE FUNDS SECTION-PAGE Debt Service Fund Overview 5-1 Debt Service Fund - Assessment Districts Consolidated Report 5-2 SECTION 6: CAPITAL IMPROVEMENT PROJECTS Capital Improvement Project Overview 6-1 5 - Year Schedule 6-2 SECTION 7: PALM DESERT HOUSING Palm Desert Housing Fund Administration - 7-2 Housing Authority - Administration 7-4 Housing Authority — Laguna Palms Apartments 7-6 Housing Authority -Catalina Garden Apartments , 7-8 Housing Authority - Desert Pointe 7-10 Housing Authority - Las Serenas 7-12 Housing Authority -Neighbors Garden Apartments 7-14 Housing Authority - One Quail Place 7-16 Housing Authority -The Pueblos Apartments 7-18 Housing Authority - California Villas Apartments 7-20 Housing Authority -Taos Palms Apartments 7-22 Housing Authority—Carlos Ortega Villas 7-24 Housing Authority— Palm Village Apartments 7-26 Housing Authority—Candlewood Apartments 7-28 Housing Authority-- La Rocca Villas 7-30 Housing Authority—Sagecrest 7-32 SECTION 8:APPENDIX SECTION-PAGE Approved List of Out of State Travel 8-1 Resolution 2013-49: Salary Schedule& Authorized Positions 8-2 Salary Schedule - FY 2013/2014 8-9 City of Palm Desert Organization Chart 8-14 Glossary of Finance and Budget Terms 8-15 * denotes graph v RESOLUTION NO. 2013- 47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1,2013 THROUGH JUNE 30, 2014 WHEREAS, the City Council has received and considered the proposed Program and Financial Plan submitted by the City Manager on June 27, 2013; and WHEREAS,after due notice,the City Council held a public hearing on the proposed plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that: 1. The amounts shown on Exhibit 1, "Estimated Revenues",are hereby accepted as the Estimated Revenues for the 2013-14 Fiscal Year for each fund and revenue source. 2. The amounts shown on Exhibit 2, "Appropriations°are hereby appropriated to the departments and activities indicated. The City Manager,or his duly appointed representative,will have the authority to approve intra-departmental budgeted line item variations; additional appropriations or inter-departmental budget transfers will be specifically approved by further City Council action during the 2013-14 fiscal year as the need arises. 3. The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital Projects", are hereby accepted as continuing appropriations from the 2012-13 Fiscal Year. The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30, 2013. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this at day of June, 2013, by the following vote,to wit: AYES: BENSON, SPIEGEL, TANNER, WEBER, and HARNIK NOES: NONE ABSENT: NONE ABSTAIN: NONE AN C. HARNIK, MAYOR ATTEST: 41111!--11111Pilk RA L D. KLA SEN, - Y CLERK' .r CITY OF PALM DESERT, CALIFORNIA vi RESOLUTION HA- 58 A RESOLUTION OF THE CITY COUNCIL OF THE HOUSING AUTHORITY OF PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL PLAN FOR THE FISCAL YEAR JULY 1,2013 THROUGH JUNE 30,2014 WHEREAS, the Housing Authority has received and considered the proposed Program and Financial Plan submitted by the Executive Director on June 27, 2013; and WHEREAS, after due notice,the Housing Authority held a public hearing on the proposed plan. NOW, THEREFORE, BE IT RESOLVED by the Palm Desert Housing Authority Board of the City of Palm Desert, California, that: 1. The amounts shown on Exhibit 1, "Estimated Revenues,"are hereby accepted as the Estimated Revenues for the 2013/2014 Fiscal Year for each fund and revenue source. 2. The amounts shown on Exhibit 2, "Appropriations,"are hereby appropriated to the departments and activities indicated. The Executive Director, or his duly appointed representative, will have the authority to approve intra-departmental budgeted line item variations; additional appropriations or inter-departmental budget transfers will be specifically approved by further Housing Authority action during the 2013/2014 Fiscal Year as the need arises. 3. The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital Projects,"are hereby accepted as continuing appropriations from the 2012-13 Fiscal Year. The amounts included in this exhibit include all unexpended amounts from purchase orders and contracts encumbered by June 30,2013. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert and Housing Authority held on this 27'h day of June, 2013, by the following vote,to wit: AYES: BENSON. SPIEGEL, TANIM, VEBER, and HARIREK NOES: NONE ABSENT: NONE ABSTAIN: NONE C. BARAIK, CHAIRRAN ATTEST: AMA rfrreAP011 , ► • LE +. •SSE SECRETARY) PAU! DESERT HOUSING A[FPHORITT VH RESOLUTION NO. 2013- 48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR THE 2013-2014 FISCAL YEAR WHEREAS, the voters approved the Gann Spending Limitation Initiative (Proposition 4) on November 6, 1979, adding Article XIII B to the Constitution of the State of California to establish and • define annual appropriation limits on state and local government entities; and WHEREAS,Chapter 120-5 of the Revenue and Taxation Code Section 7910(which incorporates California Senate Bill 1352) provides for the implementation of Article XIII B by defining various terms used in this Article and prescribing procedures to be used in implementing specific provisions of the Article,jurisdiction of its appropriations limit; and WHEREAS, the required calculation to determine the Appropriations Limit for Fiscal Year 2013-2014 has been performed by the Finance Department based on available information and is on file with the Finance Department and available for public review; WHEREAS, Finance staff will recalculate the Appropriations Limit for respective fiscal periods including Fiscel Year 2013-2014, as soon as information regarding the percentage changes in the local assessment roll due to additional local nonresidential new construction is made available by the Riverside County Assessor's office; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the City of Palm Desert Appropriations Limit is hereby established as $105,168,991 for 2013-2014 Fiscal Year. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this 27th day of June 2013, by the following vote, to wit: AYES: BENSON, SPIEGEL, TANNER, WEBER, and HARNLE NOES: NONE ABSENT: NONE ABSTAIN: NONE C. , MAYOR ATTEST: - diptiipaork AA ' LE D. TEEN, CLERK CITY OF PALM DESERT, CALIFORNIA viii ACCOUNTING SYSTEM & BUDGETARY CONTROL Fund Accounting Museum, Library, Corporation Yard, YMCA The accounts of the City are organized on the Building Fund, Interstate 10, Sports Complex basis of funds and account groups,each of which Fund, various assessment district funds and the is considered a separate accounting entity.The Redevelopment Agency project area funds. operations of each fund are accounted for with a separate set of self-balancing accounts that Fiduciary Funds: comprise its assets, liabilities,fund equity, Trust and Agency Funds-used to account for revenues, and expenditures or expenses, as assets held by the City in a trustee capacity or as appropriate. an agent for individual's private organizations, and other governments.Since activities recorded within Government resources are allocated to and these funds are outside the control of the City accounted for in individual funds based upon the Council,these funds are not included within this purposes for which they are to be spent and the budget document. means by which spending activities are controlled. Basis of Accounting The various funds utilized by the City are grouped Basis of Accounting refers to the point at which into generic fund types and broad fund categories revenues and expenditures are recognized in the as follows: accounts and reported in the financial statements. All governmental funds,agency funds, and Governmental Funds: expendable trust funds are accounted for using the General Fund-The General Fund is the general modified accrual basis of accounting.Their operating fund of the City. It is used to account for revenues are recognized when they become all financial resources except those required to be measurable and available as net current assets.All accounted in another fund. proprietary funds and nonexpendable trust funds are accounted for using the accrual basis of Special Revenue Funds-used to account for the accounting.Their revenues are recognized when proceeds of specific revenue sources that are they are earned, and their expenses are legally restricted to expenditures for specified recognized when they are incurred. purposes. Special Revenue Funds include the sections label Special Revenue and Special Budgetary Basis of Accounting Assessments.The landscaping and lighting funds Budgets for the governmental fund types are are taken to City Council by separate resolution adopted on a basis consistent with generally and are adopted as a consolidated district budget. accepted accounting principles, utilizing the However, the City reflects the individual zones in modified accrual basis of accounting.The separate departments and funds.This allows the proprietary fund -Golf Course Fund is budgeted residents of the zones to see the exact detail of utilizing available cash balance(cash basis). As a their improvements and maintenance. result,this fund does not maintain a depreciation reserve fund, no depreciation expenses (non cash Debt Service Funds- used to account for the entry)are budgeted.The other proprietary fund is accumulation of resources for, and the payment of, the Office Complex which is budgeted on an general long-term debt principal, interest, and accrual basis of accounting and maintains a related costs other than capitalized leases and depreciation reserve. Budgeted amounts are as compensated absences which are paid from the originally adopted and as further amended by City governmental funds. The City currently has eight Council action. assessment districts(83-1,84-1R,87-1,92-1,94-1 -Bighorn, 94-2-Sunterrace , 94-3- Merano, 91-1 Budgetary Control Indian Ridge Community Facility District) In Budgetary controls are maintained to ensure addition, several of the original bond issues have compliance with legal provisions embodied in the been refunded into a Marks Roos Refunding Bond annual appropriated budget approved by the City issue. Council. Activities of the governmental and Capital Projects Funds- used to account for proprietary funds are included in the annual appropriated budget.The budgetary lavel of financial resources to be used for acquisition or control,the level at which expenditures cannot construction of major capital facilities(other than legally exceed the appropriated amount, is those financed through proprietary funds). Capital exercised at the fund level. Project Funds for the City include Art in Public Places,Capital Project Reserve fund, Streets fund, Ordinance 416, Drainage Facilities, Park and Recreation Facilities, Signalization, Buildings, Page 1-1 ACCOUNTING SYSTEM & BUDGETARY CONTROL Appropriations Limit financial audit. Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative The law now requires a governing body to annually or Gann Limit, was adopted by California voters in adopt, by resolution, an appropriations limit for the 1980 and placed limits on the amount of proceeds following year, along with a recorded vote of taxes that state and local governmental regarding which of the annual adjustment factors agencies can receive and appropriate(authorize to have been selected. The City's next year budget spend) each year. appropriations limit and annual adjustment factors will be adopted by the City Council in June. The limit is different for each agency and the limit changes each year. Each year's limit is based on Proposition 218- Property Tax the amount of tax proceeds that were authorized to Assessments be spent in fiscal year 1978-79 in each agency, Article XIIIC and XIIID of the California State modified for changes in inflation, population and Constitution, was adopted by California voters in voter approved modifications in each subsequent November 5, 1996 and placed restrictions on year. assessments placed on the property tax roll. Proposition 111 was passed by the State's voters The new restrictions requires that beginning July 1, in June 1990.This legislation made changes to the 1997, all new and existing assessments(with manner in which the Appropriations Limit is be some exceptions) conform with new substantive calculated: and procedural requirements. The major elements of the substantive requirements include: The annual adjustment factors for inflation • The assessment method of spread must and population have been changed. be recalculated to ensure that all Instead of using the lesser of California per properties receiving special benefit from capita income, or U.S. CPI, each city may the services funded by the assessment are choose either the growth in the California included in the assessment calculation. per capita income,or the growth in Properties owned by schools and other non-residential assessed valuation due to governmental agencies-previously exempt new construction within the City. For from some assessment charges-now must population, instead of using only the be included in the spread calculation if population growth of a city, each city may those properties receive benefit from the choose to use the population growth within improvements. its county. These are both annual • Costs related to"general"benefit must be elections. specifically removed from the assessments.Only costs related to The revised annual adjustment factors will "special"benefit may be assessed. be applied to the 1986-87 limit for most • Finally,assessments must be spread to cities and each year in between in order to each parcel proportional to the aggregate calculate the 1990-91 limit. The actual district(or zone)assessment. limits for the intervening years, however, • Assessments used exclusively to fund are not affected. sidewalks, streets, sewers, water,flood Expenditures for"qualified capital outlay", control, drainage systems,or vector which are fixed assets with a value of more control are exempt. Assessments thanapproved by all the property owners at the $100,000 and an expected life of 10 time the assessment was created are years or more, will be excluded from the mit. exempt. Assessments used exclusively for libond repayments are exempt. A city which exceeds the limit in any one Assessments previously approved by a year may choose to not give a tax refund if majority of voters is exempt. they fall below the limit in the next fiscal year.They then have two more years to In July 1997 the voters approved all special refund any remaining excess or to obtain a assessment.April 2003,the Business successful override vote. Improvement District was approved by the In certain situations, proceeds of taxes President's Plaza Business/Property Owners. may be spent on emergencies without Since then,the City Council is recommending all having to reduce the limit in future years. future districts become Homeowner Associations. Each city must now conduct a review of its Appropriations Limit during its annual Page 1-2 CITY MANAGER'S EXECUTIVE SUMMARY FY 2013 2014 It is a pleasure to present to the citizens of Palm Desert, members of the City Council, and other interested readers the adopted FY 2013-14 operating budget for the City of Palm Desert, California. During Fiscal Year 2012-13 we addressed some significant challenges, as we continue to work towards Palm Desert's vision as a vibrant community where families live, work, and play. Our collective efforts to remain fiscally prudent resulted in a sound and balanced budget, without utilizing any of the approximately $62 million in City reserve funds. The economic downturn being experienced nationally, and here locally in Palm Desert, does impact our budget. However, continual budget monitoring and flexibility in making revisions when necessary, paved the way for a fiscal year 2013-2014 budget absent any significant cutbacks in city services. The current budget was formed on three core principles: 1) Minimize the impact of budget cuts to key services and maintain the level of service expected by residents, businesses, and visitors; 2) Minimize the number of tax and fee adjustments required to maintain existing service levels; and 3) Review standards of infrastructure maintenance and operation and adjust standards to provide quality of City facilities in line with budget considerations, including but not limited to parks, roads, and buildings. Review staffing levels to coincide with established standards. The balanced budget presented to you carefully weighed all three principles in its development. The budget for all funds is $101,894,844 including a General Fund operational budget of 46,508,694. This amount represents an overall budgetary decrease of 53.5% (due to loss of Redevelopment Agency and RAPS not being a part of the budget) and a General Fund operational increase of 3.2% from the adopted FY 2012-13 operating budget, respectively. GENERAL FUND This year's budget continues the commitment to keep City operations lean and allocate funds to the City's highest priorities: public safety, economic development, completion of capital projects, and maintenance of the City's neighborhoods, parks and roadways. Revenues Anticipated revenue impacts relating to a downturn in real estate transactions, a drop in property tax values, increase in hotel room bookings, and an increase in retail sales are being experienced, which affects Palm Deserts top three revenue streams. The City's General Fund is projecting estimated revenues of $46,517,500, which translates to a $1,469,400 increase (3.2%) over the prior fiscal year amount of $45,048,100. The table below illustrates the combined increase/decrease in estimated revenues within some of the City's significant revenue sources. The only significant revenue increase is the Page 1-3 CITY MANAGER'S EXECUTIVE SUMMARY FY 2013-2014 (cont'd) sales tax revenue which reflects current year estimated to be $500,000 greater than budget and next year adding another $1,100,000 due to various new stores like Apple and consumers spending more at Palm Desert retail centers. GENERAL FUND REVENUE SOURCES Category Budgeted Budgeted Increase or Percent FY 12-13 FY 13-14 (Decrease) Change_ Sales Tax 16,400,000 17,500,000 1,100,000 6.7% Transient Occupancy Tax 8,000,000 8,425,000 425,000 5.3% Licenses, Permits & 1,182,100 1,142,000 (40,100) (3.3%) Charges for Services Slate Vehicle License Fee 3,671,000 3,490,000 (181,000) (4.9%) Property Tax 4,543,000 4,670,000 127,000 2.8% Interest Earnings & Rental 538,000 335,000 (203,000) (3.8%) Building/Subdivision/Zoning 891,500 1,350,000 458,500 5.1% Transfers In( Gas, Office) 2,237,500 2,237,500 - 0 - 0% All Other Revenue 7,585,000 7,368,000 (217,000) (2.8%) Totals-General Fund 45,048,100 46,517,500 1,469,400 3.2% Fire Taxes & Transfers 8,423,057 7,832,000 (591.057) (73I0) Fire Reserve 1,519,121 1,553,000 33,879 2.2% Totals-General & Fire 54,990,278 55,902,500 912,222 1.6°/0 Expenditures As the City of Palm Desert prepares for the next fiscal year, we do so under the realization of the current economic condition. Departments were asked to continue participating in a zero-based budgeting approach. Palm Desert's total proposed operational expenses for FY 2013-2014 amount to $46,508,694 which is approximately a two percent (3.2%) increase from the Fiscal Year 2012-2013 budget of$45,044,042. GENERAL FUND PRIMARY EXPENDITURES Category Budgeted Budgeted Increase or Percent FY 12-13 FY 13-14 (Decrease) Change Personnel Service & 15,546,958 15,991,808 444,850 2.8°I0 Benefits Supplies 424,170 349,400 (74,770) (17.6%) Other Services & Charges 26,559,815 27,286,822 727,007 2.7% Transfers to Other Funds 2,430,821 2,746,234 315,413 12.9% Capital Outlay 82,278 134,430 52,152 63.4% Totals-General Fund 45,044,042 46,508,694 1,464,652 3.2% Fire Contract 9,034,830 9,872,809 837,979 9.2% Totals 54,078,872 56,381,503 2,302,631 4.3°I° Page 1-4 CITY MANAGER'S EXECUTIVE SUMMARY FY 2013-2014(cont'd) Major Category changes As indicated above, the City's General Fund expenditures are projected to increase by $1,464,652 or 3.2°/0. Personnel Service and Benefits increase 2.8% due to higher retirement premium requested by State Public Employees Retirement System. Health insurance premiums increase by 9%. Other Services and Charges increased by $727,007 or 2.7%. This amount included the increase in the Police budget. Transfers to Other Funds increased by $315,413 due to transfer of General Fund reserves to cover next year increase in Fire Department budget. Fire & Police Services The City of Palm Desert provides a high quality level of public safety services via contract with the County of Riverside. The total Palm Desert Police and Fire Department's budget account for approximately forth seven percent (48%) of operational expenses. The City's contract with the Riverside County Sheriffs Department for police services, represents the majority of the cost in Other Services, Charges, & Transfers expenditures. The current year Sheriffs Department contract includes the following services: (1) patrol services; (2) booking fees; (3) facility charges; (4) vehicle mileage; (5) dispatching services; (6) supplies; (7) contingency funding; (8) special teams enforcement, and (9) the Cal ID Statewide Fingerprinting Identification System. The total General Fund cost of the Sheriff's ❑epartment contract is approximately $17.4 million or a 6.7% increase from FY 2012-13. This amount represents 37% of General Fund budgeted expenditures. Riverside County Sheriff ❑epartment. The proposed Fire ❑epartment budget has increased modestly. Fire Services include: (1) firefighters; (2) paramedics; (3) fire inspectors; (4) hazardous materials response; (5) vehicle and building maintenance; and (6) commercial/housing building plan review. The total FY 2013-14 Fire Services budget is $9.872 million. The existing Fire Fund reserves have been depleted in Fiscal Year 2011-12, therefore, the General Fund is transferring $1.5 million to cover the budgeted expenditure in Fiscal Year 2013-14. CONCLUSION The current recessionary environment will likely continue through the remainder of this new fiscal year. As a result, staff anticipates economic conditions may likely reflect decreasing revenues in property tax and other economically sensitive revenues. However, we are optimistic that sales and transient occupancy taxes will continue to show modest growth. Faced with such uncertainty, the City will continue its policy of maintaining a reserve fund equal to operational expenditures. Staff is cognizant that the budget process is dynamic and anticipates ongoing economic issues, coupled with State legislative action, which will require monitoring as we progress through the fiscal year. Whatever future action the City may take in regards to its budget, Page 1-5 CITY MANAGER'S EXECUTIVE SUMMARY FY 2013-2014 (cont'd) it remains committed to fiscal responsibility, coupled with effective resource management, to provide the highest level of public services. While our current budget posed challenges for us, we are fortunate to be more fiscally sound than most other local governments across the state and nation. Our current economic vitality is not only due in part to the structure of city revenues, but is also attributable to the fiscally conservative policies and practices of the City Council. I would like to thank the Mayor and City Council for their continued direction and input toward the preparation of this budget. 1 wish to also extend my personal gratitude to all Palm Desert employees for their dedication towards minimizing costs and maintaining the level of public service and quality of life on which Palm Desert prides itself, Page 1-6 CITY OF PALM DESERT ALL FUND BUDGET SUMMARY 6/30/2013 2013-2014 6/30/2014 FUND Beginning _ InterFund Transfers Ending Description Balance Revenues In (Out) Expenditures Balance General Fund 57,000,000 44,280,000 2,237,500 (2,746,234) 45,144,850 55,628,416 Fire Fund 620,030 7,832,000 1,553,000 - 9,872,809 132,191 Total General&Fire Fund 57,620,000 52,112,000 3,790,500 (2,746,234) 55,017,659 55,758,607 Special Revenue Funds Traffic Safety - 175,000 - (175,000) - - Gas Tax - 1,395,000 - (830,000) 585,000 - Measure A 20,000,000 8,095,253 - - 2,200,000 25,876,253 Housing Mitigation Fee 2,000,000 179,000 - - 500,000 1,679,000 CDBG Block Grant 1,600 321,500 - - 332,000 (8,900) Child Care Program 1,400,000 3,000 - - - 1,403,000 Public Safety 3,000 100,000 - - 138,000 (35,000) New Construction Tax 400,000 137,000 - - 100,000 437,000 Drainage Facility 4,000.000' 32,000 - - 500,000 3,532,000 Park and Recreation 1,200,000 2,000 - - 135,850 1,066,150 Signalixation 500,000 43,360 - - 114,380 428,980 Fire Facility Fund 840,000 49,400 - - 75,000 614.400 Waste Recylcing Fees 5,700,000 100,000 - (19,000) 1,097,961 4,683,039 Energy Independence Program 2,940,000 674,453 - 627,546 2,948,906 Air Quality Management 270,000 60,600 - - 38,500 292,100 Art in Public Places 2,000,000 111,500 - 422,082 913,418 Golf Course MaintJlmprovements 660,000 1,170,189 - (776,000) 402,500 651,689 Aquatic Center 52,180 629,900 680,234 - 1,362,314 - Retiree Health 2,000,000 3,000 - - 930.000 1,753,234 Special Aaseaament Tab - - • - El Paseo Merchants 20,000 250,000 - - 250,000 20,000 Landscape&Lighting Zones 50,000 337,719 77,000 - - 464,719 Business Improvement District 180,000 487,977 - - - 647,977 Capital Projects Funds - 2010 Plan Reserves 2,500,000 66,000 - - 1,117,623 1,468,377 Drainage 1,800,000 3,000 - - 290,000 1,513,000 Parks 480,000 1,000 - - 20,000 441,000 Signalixatlon - 500 • - 24,380 (23,880) Library Maintenance 540,000 - 125,000 - 358,500 306,500 Property City/RDA 9,000,000 - • - 9,000,000 Buildings Maintenance 3,000,000 5,000 - - - 3,005,000 Enterprise Funds - Parkview Office Complex 3,000,000 1,260,810 91,000 (437,500) 1,142,000 2,772,310 Equipment Replacement Fund 5,800,000 10,000 220,000 - 677.000 5,353,000 Desert Willow Golf Course 1,100,000 10,251,939 - - 10,983,791 368,148 Debt Service Funds Assessment District 87-1 - - Assessment District 94-2 133,000 89,920 - (77,485) 8,000 137,435 Assessment District 94-3 129,000 111,307 - (104,251) 8,500 127,556 Canyons at Bighorn 98.1 200,000 103,159 - - 106,335 196,824 Community Facility 91.1(1992) 1,500,000 1,154,008 (1,154,930) 21,000 1,392,743 Assessment District 01-01 96,000 181,932 - (158,847) 25,500 93,555 Highlands Undergrounding 156,000 134,998 - - 135,677 163,821 Section 29 04-02 1,600,000 1,954,213 - - 1,954,825 1,599,388 University Park 4,503,000 4,594,658 - - 4,598,665 4,495,973 Palm Desert Financing Auth.-RDA - - . - - Palm Desert Financing Auth.-City - - 1,495,513 - 1,495,513 - Housing Set-Aside - - 773,261 - 773,261 - Housing Authority 1,000,000 5,195,199 - (773,261) 6,664,152 (1,242,214) GRAND TOTAL ALL FUNDS 138,110,780 91,587,484 7,252,508 (7,252,508) 95,213,533 134,293,110 Page 1-7 Where The Money Comes From TOTAL CITY SOURCES OF FUNDS = $98 MILLION Plus Reserves of$138 Million Charges for Services 14.9% Interest&Rentals 10.3% Slate Subventions 11.3% Transient Occupancy Tax vii.1\ 8.6% Transfers to Other Funds 24 5% • Licenses&Permits 2.5% Property Taxes 11.9% Transfer to Other Funds 7.4% Sales Tax 20.2% All FUNDS BUDGET- REVENUES Fiscal Year 2013-2014 SERVICES AMOUNT PERCENT Property Taxes 11,670,000 11.9% Sales Tax 19,850,000 20.2% Transfer to Other Funds 7,252,508 7.4% Other RevenueslReimb. 12,660,852 12.9% State Subventions 11,103,613 11.3% Charges for Services 14,578,292 14.9% Interest&Rentals 10,133,011 10.3% Transient Occupancy Tax 8,425,000 8.6% Licenses&Permits 2,455,000 2,5% Total AJl Funds 98,128,276 100% Page 1-8 Where The Money Goes TOTAL APPROPRIATIONS = $101 MILLION Debt Service .2% Capital Improvement Parks & Recreation Projects 15.7% 7.3% Transfers To Other Funds 7.1% General overnment Housing, Economis. 10.0% Comm. Dev. 14.9% • Public Works 9,4% Public Safety 27.4% All FUNDS BUDGET-APPROPRIATIONS Fiscal Year 2013-2014 SERVICES AMOUNT PERCENT General Government 10,229,560 10.0% Public Safety 27,949,401 27.4% Public Works 9,531,150 9.4% Housing, Economic & Comm. Dev. 15,162,618 14.9% Parks & Recreation 15,980,259 15.7% Debt Service 8,354,035 8.2% Capital Improvement Projects 7,435.313 7.3% Transfers To Other Funds 7.252,508 7.1% Total All Funds 101,894,844 100.0% Page 1-9 CITY OF PALM DESERT ALL FUND SUMMARY-REVENUES BY CATEGORY FY 13-14 FUND Permits& Inter-Govt. Charges Interest Interfund Total Description Taxes Fees Revenues for Svca &Rentals Transfers Budget General Fund 36,178,000 2,455,000 3,540,000 1,772,000 335,000 2,237,500 48,517,500 Fire Fund 7,000,000 - 830,000 2,000 1,553,000 9,385,000 Total General&Fire Funds 43,178,000 2,455,000 3,540,000 2,602,000 337,000 3,790,500 55,902,500 Special Revenue Funds Traffic Safety 174,000 1,000 175,000 Gas Tax 1,383,800 11,200 1,395,000 Measure A 2.478,000 5,572,253 - 45,000 8,095,253 Housing Mitigation Fee - - 176,000 3,000 178,000 GDBG Block Grant 321,200 - 300 321,500 Child Care Program - 3,000 3,000 Public Safety Grant 100,000 - - 100,000 New Construction Tax 136,000 1,000 137,000 Drainage Facility 30,000 2,000 32,000 Park and Recreation - - 2,000 2,000 Signalization 6,500 36,360 - 500 43,360 Fire Facility Fund 48,400 1,000 49,400 Waste Recylcing Fees 90,000 - 10,000 100,000 Energy Independence Loan 668,453 6,000 674,453 Air Quality Management - 60,000 600 60,600 City Wide Business Promo. - - - Art in Public Places 109,000 - 2,500 111,500 Golf Course Maintenance - 1,170,1139 1,170,189 Aquatic Center 629,900 580,234 1,310,134 Liability Self Insurance Reserve - - Retiree Health - - 3,000 - 3,000 Special Assessment Tab - El Paseo Merchants 250,000 250,000 Landscape&Lighting Zones 337,719 - 77,000 414,719 Business Improvement District 467,977 467,977 Capital Projects Funds 2010 Plan Reserves - 76,000 10,000 86,000 Drainage 3,000 3,000 Parka 1,000 1,000 Signalization 500 500 Library Maintenance - 125,000 125,000 Property City/RDA - Buildings Maintenance 5,000 91,000 96,000 Enterprise Funds Parkview Office Complex - 1,260,810 1,260,810 Equipment Replacement Fund 10,000 220,000 230,000 Desert Willow Golf Course 10,251,939 - 10,251,939 Debt Service Funds Assessment District 94-2 Fund 308 89,920 - - 89,920 Assessment District 94-3 Fund 309 111,307 - 111,307 Assessment District 98-1 Fund 311 103,159 - 103,159 Community Facility 91-1 Fund 351 1,154,008 - 1,154,008 AssessmentDistrict0l-01 Fund 312 181,902 - 1B1,902 Highlands Undergrounding Fund 314 134,998 134,998 Section 29 04.02 Fund 315 - - 1,954,213 1,954,213 University Park Fund 353 4,594,658 - 4,594,658 PD Financing Auth:RDA Fund 390 - - - PD Financing Auth:City Fund 391 - - 1,495,513 1,495,513 Housing Set-Aside - - 773,261 773,261 Housing Authority 5,195,199 • 5,195,199 GRAND TOTAL ALL FUNDS 53,411,548 2,455,000 11,103,613 14,576,292 10,039,011 7,252,508 98,839,972 FY11112 BUDGET 130,001,813 1,927,500 11,197,750 25,630,693 0,730,434 57,593,854 235,082,044 %CHANGE FROM PRIOR YR. -59% 27% -1% •43% 15% -87% -58% Page 1-10 CITY OF PALM DESERT ALL FUND SUMMARY-EXPENDITURES BY CATEGORY FY13-14 FUND Personnel Charges Capital Interfund Total Description &Benefits Supplies for Services Outlay Transfers Budget General Fund'* 15,991,808 349,400 27,236,822 134,430 2,746,234 46,508.694 Fire Fund 9,858,359 14,450 - 9,872,809 Total General&Fire Fund 15 991,808 349,400 37,145,181 148,860 2,746,234 56,381,5.03 Special Revenue Funds Traffic Safety 175,000 175,000 Gas Tax 585,000 830,000 1,395,000 Measure A - 2,200,000 2,200,000 Housing Mitigation Fee - 500,000 500,000 CDBG Block Grant 319,000 13,000 332,000 Child Care Program 138,000 - 138,000 Public Safety 101,500 101,500 New Construction Tax - 100,000 100,000 Drainage Facility 500,000 500,000 Park and Recreation 124,000 124,000 Signalization - 114,380 114,380 Fire Facility Fund 75,000 75,000 Waste Recylcing Fees 247,861 170,000 586,100 35,000 19,000 1,057,961 Energy Independence 627,545 627,546 Air Quality Management 38,500 - 38,500 Art in Public Places 272,117 1,700 82,265 50,000 - 406,082 Aquatic Center 90,000 1,220,134 50,000 1,360,134 Retiree Health" 920,000 10,000 - 930,000 Special Assessment Tab - Et Paseo Merchants - 250,000 250,000 Landscape&Lighting Zones - 329,511 Business Improvement District - - 424,212 Capital Projects Funds 2010 Phan Reserves" - 1,117,623 - 1,117,623 Drainage 290,000 290,000 Parks - 20,000 20,000 Signalization 24,380 24,380 Golf Course Maintenance 260,000 192,500 776,000 1,228,500 Library Maintenance'* - 358,500 - 358,500 Properties City/RDA - - Buildings Maintenance" - - - - Enterprise Funds Parkview Office Complex 1,142,000 437,500 1,579,500 Equipment Replacement Fund" 430,000 247,000 677,000 Desert Willow Golf Course 10,983,791 - 10,983,791 Debt Service Funds Assessment District 94-2 8,000 77,485 85,485 Assessment District 94-3 8,500 104,251 112,751 Community Facility 91-1(1992) 21,000 1,154,930 1,175,930 Canyons at Bighorn 98-1 106,335 - 106,335 Assessment District 01-01 25,500 158,847 184,347 Highlands Undergrounding 135,677 135,677 Section 29 AD 04-02 1,954,825 1,954,825 University Park 4,598,685 4,598,685 Palm Desert Financing Auth.-RDA - - Palm Desert Financing Auth.-City 1,495.513 1,495.513 Housing Set-Aside 769,631 0 3,730 - - 773,261 Housing Authority - 5,388,152 1,271,000 773,261 7.432,413 GRAND TOTAL ALL FUNDS 18,201,317 611,100 67,543,433 7,532,763 7,252,508 101,894,844 FY12113 BUDGET 17,710,711 659,870 66,477,016 11,083,848 7,158,782 103,090,227 1/4 CHANGE FROM PRIOR YR. 3% -7% 2% -32% 1% -1% Page 1-11 CITY OF PALM DESERT FISCAL YEAR 2013-2014 APPROPRIATIONS LIMIT CALCULATION Article XIII B of the California Constitution requires adoption of an annual appropriation limit. The original base year limit was adopted in FY 1978-79 and has been adjusted annually for increase by a factor comprised of the percentage change in population combined with either the percentage change in California per capita personal income or the percentage change in local assessment roll due to the addition of local nonresidential new construction. The changes in the local assessment roll due to additional local nonresidential new construction for current and prior periods have not been available from the County Assessor's office. On November 1988,voters approved Proposition R which increased the limit to$25,000,000. It expired in November 1992. The FY 1993-94 limit was calculated with prior years re-calculated to reflect the expiration of the $25,000,000 limit. AMOUNT SOURCE A. 2012-13 APPROPRIATION LIMIT 99,046,238 PRIOR YEARS CALCULATION B. ADJUSTMENT FACTORS 1. POPULATION % POPULATION%CHANGE 1.01 STATE DEPT OF FINANCE POPULATION CONVERTED TO RATIO (1.01+100)1i00 1.0101 CALCULATED 2. INFLATION% USING % CHANGES IN CALIF PER CAPITA PERSONAL INCOME PER CAPITA %CHANGE 5,12 STATE DEPTOF FINANCE PER CAPITA CONVERTED TO RATIO (5.12+100)1100 1.0512 CALCULATED 3. CALCULATION OF FACTOR FOR FY 13-14 1.0618 B1'B2 C. 2013-14 APPROPRIATIONS LIMIT BEFORE ADJUSTMENTS 105,168,991 B3'A D. OTHER ADJUSTMENTS 0 CALCULATED E. 2013-2014 APPROPRIATIONS LIMIT 105,168,991 C+D F. APPROPRIATIONS SUBJECT TO LIMIT 36,922,9361 CALCULATED G. OVER/UNDER LIMIT_ 68,246,055) F-E Page 1-12 CITY OF PALM DESERT Schedule of Authorized Staff Positions and Salary FISCAL YEAR 2011-2012 TO 2013-2014 FY 2011-2012 FY 2012-2013 FY 2013-2014 Changes Fund/Division F.T. P.T. F.T. P.T. F.T. P.T. Requested General Fund City Council 5 5 5 City Clerk 7 - 6 - 6 - City Manager 5 - 4 5 - 1 Special Programs 4 - 4 - 4 • Finance 12 12 - 12 - - Human Resources 3 - 3 3 - Information Technology 5 - 4 - 4 - - Public Works Administration 17 - 17 - 16 - (1) Public Works Streets 21 - 19 - 19 - - D.S..-Building&Operation Maint. 4 3 - 3 - Building&Safety 12 - 12 - 11 - (1) Code Inspection 6 6 6 - Planning&Community Dev. 6 - 6 - 6 - - Economic Development - - 3 - 3 - - Marketing 1 1 - Visitors Information Center 4 - 3.3 - 3.3 - - Landscaping Services 9 - 7 - 6 - (1) Total General Fund 115 5 110.3 5.0 108.3 5.0 (2.0) Art in Public Places Fund 2 - 2 - 2 - - Redevelopment Agency Fund 16 - - - - - Housing Authority 5 5 5 - Total All Funds 138 5 117.3 5.0 113.3 $.0 {2.0) Fiscal Year 2008.2009 170 Positions Fiscal Year 2009-2010 154 Positions Fiscal Year 2010-2011 138 Positions Fiscal Year 2013-2014 AUTHORIZED STAFF P.W.- Building& Operation Maint. 3% Building&Safety Planning&Community P.W.-Building& 10°Io__—__ _ Development Operation Maint. 8% Public Works Streets 5° Marketing g I • 1% / • Visitors Information Canter all\f/ . 3% Landscaping Services • 6% ir Art in Public Places Fund i1 2°/0 Public Works / • Economic Development Administration 'r 3% 14°Io ti Housing Authority City Clerk • i' 5% Information System 3% City Manager Human Resources 3% 3% Finance Special Programs 10°Io no See Department detail budget worksheets or Authorized Positions Resolution for detailed Gating of positions.(Charges include deleted positions due to vacancy,retirement or separation.) Page 1-13 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Actual Budget Projected Budget CATEGORY/FUND FY 10-11 FY 11.12 FY 12-13 FY12-13 FY 13-14 General Fund(1101: 1.Sales tax(forecaster-Pessimistic.8% and Optimistic 3.4%) 14,600.578 15,836,953 16,400,000 16.975,000 17,500,000 2.Transient occupancy fax(lnchides Short'Term Rentals 890 units) 7,421,7139 8,085,225 8,000.000 8,350,000 8,425,000 3.Property tax(Prior Years-Lower Assessed Values) 4,776.795 4.389,884 4,543.000 4,543,000 4,670,000 4.Property Tax Increment(FormerRDA) 1,455,800 1,350,000 903000 903,000 5.Interest&Rental(Lower Int Rate,Energy,Co.Lease) 793,461 555,221 538,000 300,000 335,000 6.Transfers in(Gas Tax,Stanwood,Office Complex,Int.) 2,691,634 2,240,703 2,237,500 2,237,500 2,237,500 7.Franchises(Cable/Gas/Electric/Waste) 2,771,594 2,856,879 2,800,000 2,860,000 2,900,000 8.State subventions(VLF)-Increase based on Property Tax) 3,801,144 3,458,835 3,871,000 3,386,000 3,490,000 9. Building/Subdivision/Zoning 1,081,501 1,051,314 891,500 1,270,000 1,350,000 10.Fees for Services/Reimb(Parkview,Assessment,LLD,Fines,Other) 2,442,114 1,229,994 1,182,100 1,142,000 1,142,000 11.Business license tax(Includes Short Term License) 1,085,411 1,110,711 1,150,000 1.200,000 1,250,000 12,Timeshare mitigation tee(Marriott,Stanvood,Intrawest) 1,192,490 1,110,227 1,220,000 1,265,000 1,265,000 13.Plan check fees 317,332 275,720 300,000 300.000 300,000 14.Property transfer lax 399,280 485,040 450,000 500,000 500,000 15.Other revenues(Delinquency/LitigaticNFhe Job Val/ROW/Bail) 706.075 752,485 315,000 235,000 250,000 Totals General Fund 44,161,178 44,874,799 45,048,100 45,486,500 46.517,500 Fire Tax Fund(230): 1.Structural Fire Tax 5,237,952 4,772,594 4,171,872 4,171,B72 4,B00,000 2.Prop,A.Fire Tax 2,134,244 2,122,210 2,329,90E 2,200,000 2,200,000 3.Reimbursements 829,705 827,924 886,277 830,000 830,000 4.Interest Income 13,347 2,898 2,000 2,000 2,000 5.Fire Tax Reserves/Transfers In - 512,000 1,0,53,000 1,053,000 1,553,000 Totals Flre Tax Fund 8,215,248 8,237,424 8,423,057 8,256,872 9,385.000 IQTAL FIRE PND GENERAL FD 52.378.426 53,112,223 53,471.157 53.723,372 55,902.500 Page 1-14 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Actual Budget Projected Budget CATEGORY!FUND FY 10-11 FY 11-12 FY 12-13 FY12-13 FY 13-14 Gas Tax Fund(211): 1.Gas Tax 1,291,262 1,435,135 2,123,601 2,123,601 1,383,800 2.Interest 4,672 2,039 11,200 2,000 11,200 Total Gas Tax 1,298,154 1,437,174 2,134,801 2,125,601 1,395,000 Traffic Safety Fund(210): 1.Vehicle Fines 184,793 169,868 174,000 174,000 174,000 2.Interest 1,710 303 1,000 300 1,000 Total Traffic Safety Fund 186,503 170,171 175,000 174,300 175,000 Measure A Fund(213): 1.Sales Tax 1,875,080 2,298,986 2,050,000 2,300,000 2.478,000 2 Reimbursements/Intergovernmental 1,002,461 700,245 5,634,700 5,572,253 3.Interest 148.770 41,600 125,000 41,600 45,000 Total Measure A Fund 3,028.311 3,100,631 7,809,700 2.341,600 8,095,253 Housing Mitigation Fund(214): 1.Development Fee 15,759 12,476 - 14,882 56,000 2.Other Revenue(Loan(Nate Receivable) 514,137 120,000 120,000 120,000 2.Interest 32,405 18,172 12,000 16,000 3,000 Total Housing Mitigation Fund: 562,301 143,848 132,000 30,882 179,000 CDBG Block Grant Fund(220): 1.CDBG Black Gram 556,412 274,940 390,482 390,402 318,700 2. Reimbursements(Program Income) - - - 2,500 3.Interest 254 229 400 400 300 Total CDBG Fund 556,866 275,169 390,862 390,862 321.500 Child Care Program(2281 1.Child Care Fee 19,232 20,557 - 11.678 - 2.Interest 10.613 2,967 12,000 3,000 3,000 Total Child Care Fund 29,845 23,524 12,000 14,678 3,000 Page 1-15 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Actual Budget Projected Budget CATEGORY 1 FUND FY 10-11 FY 11.12 FY12-13 FY12-13 FY13-14 Public Safety Grant Fund1229): 1.Federal Grants 92,426 63,408 - 29,151 - 2.State Grants 108,021 110,420 100,000 100,000 100,000 3.Interest 22 - Totai Public Safety Find 200,447 173,848 100,000 129,151 100,000 New Construction Tax Fund[2311: 1.Development Fee 129,262 117,063 146,000 130,000 136,000 2.Interest 19,549 1,084 1,000 1,000 1,000 Total New Conetructlon.Flln* 148,811 118,127 149,000 131,000 137.000 Drainage Facility Fund(2321: 1.Development Fee 7,050 2,200 4,000 - 30.000 2.Reimbursements 205.470 25,175 - 3.Interest 37,872 3,795 35,000 4,000 2,000 Total Drainage Facility Fund 250,392 31,170 39,000 4,000 32,000 Park&Recreation Fundi233i: 1.Reimbursements/Fee 67,305 208,500 - 5,000 - 2.Interest 10,768 2,500 7,000 2,500 2,000 Total Park&Recreation Fund 78,073 211,000 7,000 7,500 2,000 Sianalization Fund12341: 1.Development Fee 6,484 45,967 13,000 5,000 8,500 2.Reimbursements 129,587 15,300 195,500 36,360 3. Interest 4,425 1,060 2,500 1,000 500 Total Sionalization Fund 140,496 62,347 211,003 6,000 43,360 Fire Facilities Fir cl(235Z 1.Oerelapment Fee 48,459 38,448 44,000 70,000 48,400 2_Interest 4.465 1,146 5,000 1,500 1,000 Total Fre Facilities.Fund 52,924 39,594 49.000 71,500 49,400 Waste Recycling Fundi238): 1.Waste Recycling Fee 512,282 310,000 310,003 T5,000 90.000 2.Reimbursements 26,257 - - - 3.Interest 40,960 10,000 45,000 1,000 10,000 Total Waste Recvciina FMnd 579,499 320,003 355,000 76,000 100,003 Page 1-16 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Actual Budget Projected Budget CATEGORY 1 FUND FY 10-11 FY 11-12 FY 12.13 FY12-13 FY 13-14 Enerav Indeoendencc ProamTI, 371: 1.Special Assessments 422,080 419,281 642,000 642,000 668,453 2.Reimbursements 3,422 6,120 - 10,000 3.Interest 25,805 7,127 30.000 2,000 6.000 Total Wag%Recycling Fund 451.307 432,528 672,000 654,000 674,453 Air Q iallty Manaaernent Fund(238): 1.Air Quality Fee 56,718 61,604 60,000 60,000 60,000 2.Interest 1,859 589 2,000 1,000 800 Total Air Qttlity Fund 58,577 62,193 82,000 61,000 60,600 Art in Public Places Fund(4361: 1.Development Fee 38,417 144,110 155,000 155,000 109,000 2.Interest 14,856 2,973 15,000 3,000 2,500 Total AIPP Frond 53,273 147,083 170,000 158,000 111,500 Gott Course Maintltmoro►►Fund(441): i_Time Share Mitigation&Amenity Fees 958,704 991.221 1,127,892 1,157,405 1,165,189 2.Interest 29,435 25,709 10,000 - 5.000 Total G�Course Maint.Fund 968,139 1,016,930 1,137,892 1,157,405 1,170,1891 Aquatic Center Fund(2421: 1.Other Revenue - 1,665,553 820,450 640,000 629,900 2.Transfer In(General Fund) - 613.556 664.421 684,421 680,234 3.Interest - 2.996 - Total ii i-r - 2,282,105 1,304,871 1,324,421 1,310,134 Page 1-17 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Actual Budget Projected Budget CATEGORY 1 FUND FY 10-11 FY 11-12 FY 12-13 FY12-13 FY 13-14 Retiree Health Fund(576); 1.General Fund Contribution 640,119 362,868 - 400,000 2. Interest 18,464 4,324 20,000 5,000 3,000 Total Retiree Health Fund 658,583 367,192 20,000 405,000 3,000 El Paseo Merchant Fun4(271): 1.Ei Paseo Merchant Fee(Buslness License) 193,426 200,000 220,000 250,000 250,000 2010 C2pital Protect flesgcia.COO): 1.Slate,Federal,CVAG Fleimb„Other Rev. 349,925 229,862 454,000 200,000 76,000 2.Interest 292,002 38,384 30,000 30,000 10,000 Tula!vital Prglect Fund 641,927 268,246 484,000 230,000 68,000 CP Parks Fund[43Q1: 1.Reimbursements - 2.Interest 139,047 1,474 1,500 1,500 1,000 Total Parks Fund 139,047 1,474 1,500 1,500 1,000 CP Drainaae Fund(420): 1.Interest 57,883 3,535 25,000 2,000 3,000 Total Drainag¢fund 57,863 3,535 25,000 2,000 3,000 CP Sign�ll Fund(449j: 1.Reimbursements - 255,149 - 177,550 - 2.Interest 2,319 600 2,000 1,000 500 Total Signal Fund 2,319 255,749 2,000 178.550 500 CP Library Fund(452): 1.General Fund Transfers In 340,000 299,000 375,000 375,000 125,000 Total Library Fund 340.000 299,000 375.000 375.000 125.000 Buildina Maintenance Fund f4501: 1.General Fund Transfer In 1,000,000 41,300 91,400 91,400 91.000 2.Interest 26,210 7,134 20,000 7,000 5,000 Total Buildina_Msintenance Fund 1.028.210 48,434 111,400 98.400 96,000 Page 1-18 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Actual Budget Projected Budget CATEGORY 1 FUND FY 10-11 FY 11-12 FY 12-13 FY12-13 FY 13-14 Property Maintenance Ci_WIR_DAFu_nd 141); 1.Interest&Rent 41,000 813,235 94,000 • Total Property Maint.Citv!FIDA Fund 41,000 8E1,235 94,000 - - Debt Service Funds(Varioue 300'81 1.Transfer InTTaxes 10,835,077 9,895,023 9,902,954 9,902,954 9,1319,678 Toll,l 0e144ervlce Funds 10,635,077 9,895,023 9,902,954 9,902,954 9,819,678 Perkvlew Office Complex Eundf510); 1.Rent/Leases of Buildings 1,015.707 1,222,972 1,290.970 1,361,531 1,248.810 2.interest 26.101 6,794 1,500 8,500 12,000 Total Parkview Office Fund 1,041,80E 1,229,766 1,292,470 1,370,031 1,260.810 Eouipment ReplacerneniFunds(530): 1.General&Fre Fund Transfer to 124,352 - 266.000 266.000 220,000 2.Interest 52.594 36,170 40,000 10,000 10,000 Total E4yrp.Replacement Fund 176,9.46 35,170 326,000 296,000 230,000 Landscape&Lighting Districts(272-2991: 1.Transfer In 40,704 70,000 77,000 77,000 77,000 2.Taxes 302,771 308,106 317,213 317,213 337,719 3.Interest 4,911 - Total Landscape&Lighting 348,386 378,106 394,213 394,213 414,719 Business Improvement Districts[272-299): 1.Taxes 400,965 429,379 454,551 454,551 467,977 2.Interest - - - Total Business Improvement 400.965 429,379 454,551 454,551 467.977 Desert Willow Goff Fund[5 : 1_Golf Course 7,329,958 7,635,367 7.731,423 7,500,000 7,734,590 2 Resturarrt Revenue 1,983.632 2,314,665 2,463,260 2,500,000 2,517.349 3.intent - - Total Desert Willow Fund 9,313.588 9,950,032 10,194,883 10,000,000 10,251,939 Housing Fund{870); 1.Transfers In&Interest 19,053,112 296,33E 850,646 717,091 773,261 Total HousinQFund 19,053,112 296,33E 850,646 717,091 773,261 Page 1-19 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Actual Budget Projected Budget CATEGORY 1 FUND FY 10-11 FY 1 1-12 FY 12-13 FY12-13 FY 13-14 Houainq Authority Fund(871): 1.Rent fm Apartments/Interest 4,874,904 7,430,220 4,857,852 5,100,668 5,195,199 2.Reimbursement/Transfers 111,162 - - Total Housing Authority Fund 4,986,066 7,430,220 4,857,652 5,100,888 5,195,199 Page 1-20 GENERAL FUND The General Fund is used to account for all financial resources traditionally associated with government, except those required to be accounted for in another fund. It is the primary operating fund which includes the operating budgets for ail the departments and the majority of the City's tax revenues. The following summary schedules include actual totals for fiscal years 2011-12; adopted budget for fiscal year 2012-13 and projected totals for fiscal years 2012-13 and requested budget for 2013-2014: Revenue Summary- schedules of revenue sources and written narrative. Expenditure Summary- written narrative of the major changes in expenditures. Expenditure Comparison Graph- graph showing the major expenditure categories. Expenditures by Department-Two Year Comparison - graph showing major division categories. Departmental Summary by Expenditure Category- List of expenditures by department for each major expenditure categories. Expenditures by Category Graph- graph showing the major expenditure categories for the actual of 2011-12, adopted budget 2012-13 and projected and the budget for 2013-14. Revenue and Expenditure Comparison- Major categories for revenue and expenditures. Operating Expenditure Summaries- schedules of various departments which include program narratives, recap and line item totals of operating expenditures for salaries and benefits, supplies, other services and capital outlay and significant changes to the budget compared to prior fiscal year's budget. Page 2-1 GENERAL FUND REVENUE SUMMARY All other Rev. $5,155,500 (11%) Sales Tax S17,500,000(38%) Interest Earuinas$335,000(1%1 -------Z License. Permits& `, Charges • $4,042,000(8%1 ---- ' - - 1 'Transient Occupancy'Fax $8,425,000(18%) Property'Fax $4,670,000(I0%) Subvention S3,490,000(8%1 Franchise Tax$2,900,000(6%) Revenue Assumptions for the General Fund (Fiscal Year 2013-2014) Fiscal Year 13-14 revenue projections are based on current state and local economic conditions and historical trends. The State continues to have a budget deficit. The following is a summary of the major changes to General Fund revenues. Enacted in 1933 by the State Legislature, the sales tax is applied when retailers sell tangible personal property. This tax is measured by gross receipts from retail sales at a rate of 8.75%. The total tax rate is made up of the basic statewide sales tax of 8.25 percent plus a 0.50% special district tax for the Riverside County Transportation Conunission. The statewide tax of 8.75% includes the following components: 7.25% state tax; 0.50% For the Local Public Safety Fund (enacted 1/1/94); and 1.0% city and county allocation (.25% Triple Flip). Next year's estimate is up due to general retail store growth. Sales Tax 20,000,000 - - - 18,000,000 16,000,000 - - 14,000,000 12,000,000 iMI 10,000,000MI IM 8,000,000 II M i 11111 MI 6,000,000 1111 4,000,000 . . — — -- MI 2,000,000 1111 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 ' Proj Bud Sales Tax 17,195,743 14,474,933 1 13,273,793 14,680,578 15,836,953 16,975,000 17,500,000 Page 2-2 City of Palm Desert Revenue Summary Transient Occupancy Tax 10,000,000 - 9,000,000 — —8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 000,000 -:tttllui 000,000 {- 2012-13 2007-08 2008-09 2009-10 2010-11 2011-12 proj 4 - Transient Occupancy Tax 8,605,714 7,030,048 6,848,132 7,421,769 8,085,225 8,350,000 8,425,000J This tax is imposed on individuals for the privilege of occupancy in any hotel or motel within the City. Each occupant is subject to a 9 percent (June 1992-revised rate and approved by voters in November 2004) transient occupancy tax which is added to the occupant's room bill. All hotel and motel operators are required to remit this tax to the City on a monthly basis. The main collectors of the tax are the Desert Springs Marriott, Embassy Suites Hotel, Travelers Inn, Holiday Inn Express, Shadow Mountain Resort, Sunrise Development Condos, Marriott and Intrawest timeshare units, Courtyard and Residence Inn, Best Western, Palm Desert Lodge, International Lodge and the newest hotel Hampton Inn. The projection for 2013-14 is based on a 2% increase for Desert Springs Convention business and non-convention business. Property Taxes In November 1978, the voters approved Proposition 13, which allocated property tax revenues based on each agency's historical share, cities which never levied a property tax rate before Proposition 13 did not share in the resulting revenues (property tax rates were rolled back to 1973 rates). The City of Palm Desert is a No- Low Property Tax city and receives property taxes only on areas annexed to the City aver 1978. The County of Riverside and the City of Palm Desert have agreed to exchange property taxes upon annexations into the City at a rate of 7 percent of the County's share of the annexed property tax revenue. Three county agencies are involved in the administration of the property tax: the County Assessor, the Auditor-Controller, and the Tax Collector. Property is valued by the County Assessor and taxed at 1 percent of assessed value. Increases in property taxes are based on property changing ownership, new construction and a 2 percent maximum increase in assessments. After taxes are received by the County, the Auditor- Controller apportions to participating agencies its share of the tax less 114 of 1 percent for tax collection costs. Page 2-3 City of Palm Desert Revenue Summary PROPERTY TAX 6,000,000 , 5,000,000 - 4,000,000 3,000,000 2,000,000 1,000,000 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Proj Bud Property Tax 5,648,627 4,895,863 4,969,407 4,776,795 4,369,884 4,543,000 4,670,000 The property taxes for 2013-14 are flat due to housing slowdown and potential property tax appeals. Timeshare Mitigation Fee Approved in January 1989, the City Council passed a zoning ordinance establishing standards for developing timeshare developments within the City of Palm Desert. Shadow Ridge is projected to be $1,050,000. Starwood has completed construction of the first units of which we are transferring in around $776,000 and $450,000 lntrawest. Franchise Tax 3,000,000 2,500,000 2,000,000 • 1,500,000 - 1,000,000 500,000 2011-12 2012-13 2012-2013 2013-14 !Franchise 2,856,679 2,800,000 2,860,000 2,900,000 The State currently is considering the impacts in Federal Law deregulating the electric, cable and telephone companies as well as cities' abilities to charge a franchise tax for use of the City's right of way. Currently we are collecting $550,000 for waste franchise, $200,000 for gas franchise, $1,000,000 for cable franchise and $1,050,000 for electric franchise. Staff continues to monitor the legislation being introduced at the State level on the cable and electric issues. Page 2-4 City of Palm Desert Revenue Summary Interest Earnings 4.00 - 3.50 3.00 2.50 — —2.00 -4 1,50 1.00 0.50 0.00 •, 04 04 ; •,• •4 • • •♦ *Sr • • •• r141 og og og o°' N \ \ ,\o \ ,•o ,,'* N N '� N \ /\. ►,ti,,ti,• ,\�L P• P• Federal Funds Rate -f-City invest Rate The current fiscal year 2012-13 has had a steady Federal Funds Rate.The interest rate projection for 2013-14 is calculated at a conservative average yearly yield of 0.25 percent and that no major usage of the existing surplus funds will be used in the 2013-14. Motor Vehicle License Fee 4,000.000 - 3,500,000 - 3,000.000 - 2,500,000 - 2,000,000 - 1.500,000 - 1.000,000 - —- - - - , - 2011-12 2012-13 2012-13 2013-14 Actual Budget Estimated Budget 2011-12 2012-13 2012-13 2013-14 Motor Vehicle(DMV) 25,759 150,000 26,691 30,000 ERAF-In Lieu DMV -- 3,421,358 - 3,421,000 3,386,520 3,490,000 The Motor Vehicle License Fee (VLF or DMV Fees) is a tax on ownership of a registered vehicle. The tax rate was 2% of the value of a vehicle paid by owners to the Department of Motor Vehicle; however, the State has lowered the rate to 0.65%. In addition to revenues from the 0.65% rate, cities and counties will receive additional property tax equal to the difference between revenues from the VLF at the 2%rate and the 0.65%rate charged by the State. Starting in 2006-07, the increase for VLF will be based on each city and county growth in gross assessed valuation in the prior year, instead of the increase in vehicle value. Values were lower for 2013- 2014 due to the slowdown of property values. State started charging administration to DMV fees. Page 2-5 City of Palm Desert Revenue Summary Building Permits & Charges for Services Fees for new building construction are based on local ordinances and include building, electrical, plumbing, heating, and other related permits and plan check fees. The estimated FY 13-14 building permits of$90 Million Valuation will generate fees and plan check of$1,030,000. This projected figure represents the fees for various miscellaneous commercial buildings and various housing construction (Desert Gateway, Valley Center Business Park, Shadow Ridge, Dolce IRillington, Ponderosa, Sares Regis Condos , Starwood, Westfield mall). Interfund Transfers In This represents the Gas Tax funds,Timeshare Mitigation(41),Parkview being transferred to the General Fund for reimbursement of street improvement,park and other costs paid by the General Fund ($2,237,500). Fire Tax: Actual Budget Estimated Budget 2011-12 2012-13 2012-13 2013-14 Prop A Fire Tax 2,134,284 2,329,908 2,329,908 2,200,000 Structural Fire Tax 5,237,952 5,171,872 5,171,872 4,800,000 Transfer in from GF - 1,053,000 1,053,000 1,553,000 Reimb.from Other Citles 829,705 866,277 820,000 820,000 In November 1982,the residents of the City of Palm Desert voted on Proposition A Fire Tax to upgrade the City's fire protection and prevention. The annual Fire Tax charge for a residential property is $60 and commercial property is based on their square footage. The Structural Fire Tax is collected as part of the Property Tax Bill. Budget for 2013-2014 will require a transfer from the General Fund of estimated$1,553,000. Page 2-6 PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Actual Budget Projected Budget CATEGORY/FUND FY 10-11 FY 11-12 FY 12-13 FY12-13 FY 13-14 General Fund(110): 1.Sales tax(forecaster-Pessimistic.8% and Optimistic 3.4%) 14,680,578 15,636,953 16,400,000 16,975,000 17,500,000 2.Transient occupancy tax(Includes Short Term Rentals 890 units) 7,421,769 8,085,225 8,000,000 8,350,000 8,425,000 3. Property tax(Prior Years-Lower Assessed Values) 4,776,795 4,360,884 4,543,000 4,543,000 4,670,000 4. Property Tax Increment(Former RDA) 1,455.800 1,350,000 933,000 903,000 5. Interest&Rental(Lower Int Rate,Energy,Co.Lease) 793,461 555,221 538,000 300,000 335,000 6.Transfers in(Gas Tax,Stanwood,Office Complex,int.) 2,691,634 2,240,703 2,237,500 2,237,500 2,237,500 7. Franchises(Cable/Gas/Electric/Waste) 2,T71,594 2,856,679 2,800,000 2,860,000 2,900,000 8.State subventions(VLF)-Increase based on Property Tax) 3,801,144 3,458,835 3,671,000 3,386,000 3,490,000 9.Building/Subdivision/Zoning 1.081,501 1,051,314 891,500 1,270,000 1,350,000 10. Fees for ServicesfReimb(Parkview,Assessment,LLD,Fines,Other) 2,442.114 1,229,994 1,182,100 1,142,000 1,142,000 11. Business license tax(Includes Short Tenn License) 1,085,411 1,110,711 1,150,000 1,200,000 1,250,000 12.Timeshare mitigation fee(Marriott,Stanwood,Intrawest) 1,192,490 1.110.227 1,220,000 1,265,000 1,265.000 13.Plan check fees 317,332 275,728 300,000 300,000 300,000 14.Property transfer tax 399,280 405,040 450,000 500,000 500,000 15.Other revenues(Delinquencytitigation/Flnes/Job Val./ROW/Bail) 706,075 752,485 315,000 235.000 250,000 Totals General Fund 44,181,178 44,874,799 45,048,100 45,468,500 46,517,500 Fire Tax Fund(230): 1.Structural Flre Tax 5,237,952 4,772,594 4,171,872 4,171,872 4,800,000 2.Prop.A. Fire Tax 2,134,244 2,122,210 2,329,908 2,200,000 2,200,000 3.Reimbursements 829,705 827,924 866,277 830,000 830,000 4.Interest income 13,347 2,696 2,000 2,000 2,000 5.Fire Tax Reserves/Transfers In - 512,000 1,053,000 1,053,000 1,553,000 Totals Fire Tax Fund 8,215,248 8,237,424 8,423,057 8,256,872 9,385,000 TOTAL FIRE AND GENERAL FD 52.376,428 53,112,223 53,471,157 53,723,372 55,902,500 Page 2-7 GENERAL FUND SUMMARY REVIEW HIGHLIGHT CHANGES BY DEPARTMENT COMPARISON OF LAST YEAR TO BUDGET 2013-2014 Budget Budget DEPARTMENT 2012-2013 2013-2014 CHANGE REASON FOR CHANGE: * City Council 420,900 238,653 (182,247) a Decrease Salary& Benefits * City Clerk 893,600 940,496 46,896 o Salary and benefits increase * Legislative Advocacy 37,000 36,500 (500) a No travel to Sacramento * Elections 61,900 -0- a No Election * City Attorney 237,000 244,000 7,000 a Increase in Contract * Legal Special Services 335,000 335,000 - a Estimate of Legal Litigation * City Manager 808,880 1,058,555 249,675 a Transfer staff from Public Works * Special Programs 407,800 417,517 9,717 a Salary and benefits increase Finance 1,884,690 1,952,219 67,529 a Salary and benefits increase * independent Audit 55,000 63,000 8,000 a Increase in Contract * Human Resources 484,050 502,011 17,961 a Salary and benefits increase * General Services 584,000 587,000 3,000 a Increase dues * information Systems 794,002 818,917 24,915 ❑ Salary and benefits increase * Unemployment Insurance 100,000 50,000 (50,000) a Lower claims for unemployment * Insurance(Property& Liab.) 574,000 539,000 (35,000) o Lower premiums * InterFund Transfers 2,430,821 2,746,234 315,413 a Increase transfer to Fire Fund * Animal Regulation 254,904 250,606 (4,298) o Cost of County animal services * PW-Street Lighting/Traffic Safety 248,000 263,380 15,380 a Increase various accounts * Police Services 16,568,261 17,392,606 824,345 o 3% Increase &added Forensic Tech. * Public Works Admin. 2,717,708 2,665,593 (52,115) o Decrease various accounts * PW-Street Maintenance 2,569,054 2,624,295 55,241 o Increase various accounts * PW-Street Resurfacing 1,500,000 1,275,000 (225,000) o Transfer maintenance to other Funds * PW- Public Building Operations 491,700 593,184 101,484 o Added outside vendor for Janitor work * PW-Corp Yard 70,500 67,755 (2,745) o Decrease various accounts * PW-Equipment 460,000 410,000 (50,000) a Less vehicle purchases * PW-Portola Community Center 75,912 65,500 (10,412) o No longer paying for vendor staff * NPDES-Storm Water Permit 63,028 60,000 (3,028) o Decrease account * Community Promotions 624,125 655,125 31,000 a Cost of special events * Marketing 946,400 956,877 10,477 o Increase marketing * Visitors Information Center 331,150 367,159 36,009 a Salary and benefits increase * Building & Safety 1,584,825 1,625,826 41,001 a Salary and benefits increase * Economic Development 733,530 755,417 21,887 o Salary and benefits increase * Planning & Comm. DevJCode 1,849,600 1,979,935 130,335 o Salary and benefits increase * Civic Center Park 879,000 926,710 47,710 a increase various accounts * Park Maintenance 645,192 743,000 97,808 o Increase various accounts * Landscape Services 1,747,510 1,671,624 (75,886) o One less staff position * Outside Agency Funding 575,000 630,000 55,000 a Added Palm Springs Art Museum costs Total General Fund 45,044,042 46,508,694 Page 2-8 Expenditure Review for the General Fund (Fiscal Year 2013-2014) The General Fund Expenditures are decreasing from $45,044,042 to $46,508,694 an increase of 3.2% for fiscal year 2013-14, General Fund Appropriations 5% •General Government •Public 5afetv(Fire & Police) 11% Community Development •Public Works al Parks Interfund Transfers Changes made to the expenditure categories: Salaries & Benefits: Salaries and Benefits are up due to benefits increase in the areas of Heald Benefits (9%), PERS retirement contribution (2%) and salaries increase of 2%. Professional & Technical Services: Professional & Technical Services include the cost of contracting for Police Services 1,673,406. Fire budget increased due State salary and benefit costs. Repair & Maintenance: Transferred $600,000 to Gas Tax fund using Proposition 42 funding. Transfer Out: Reflects transferring an additional $315,413 to Fire fund due to lower property ta. amount. Page 2-9 General & Fire Fund Expenditures by Department Two-Year Comparison ` I iillons of I i oars 1 Intcrrund rransfrrs. il Parks Public Works Community Development 111:11 Public Saretv(Fire&Police) 6IMIIIMMIIIIIIIIIIH imijoiiiii General Government 52 55 S7 510 S12 S15 $17 S20 $22 S25 527 0FY 2012/13 Budget ■ FY 2013/14 Budget 1 Expenditure Categories FY 2012/13 FY 2013/14 Dollar Percent of Budget Budget Change Total Budget General Government 8,252,822 8,412,868 160,046 15% Public Safety(Fire&Police) 26,105,995 27,779,401 1,673,406 49% Community Development 6,069,630 6,340,339 270,709 11% Public Works 7,947,902 7,761,327 (186,575) 14% Parks 3,271,702 3,341,334 69,632 6% InterFund Transfers 2,430,821 2,746,234 315,413 5°/° Total General 45,044,642 46,508,694 1,464,652 100°/o Total Fire Fund 9,034,830 9,872,809 837,979 18% (1)Community Development is any combination of Building& Safety and Communtiy Development. (2)General Government is any combination of Administrative Services,Auditing,City Attorney,City Clerk, City Council, City Manager,Data Processing, Environmental Conservation,Finance,General Services, Human Resources, Insurance, Legal Special Services, Legislative Advocacy,Outside Agency Contribution and Unemployement Insurance Expenses. (3)Public Safety is any combination of Animal Control, Nuisance Abatement, Police Services, Risk Management, Fire Department,Traffic Safety, and Water Safety expenses. Page 2-10 General & Fire Fund Expenditures Comparison Graph 55,000,000 45.000,000 „ ' 35,000,000 25,000,000 15,000.000 . 5,000.000 7 FY2011112 FY2012/13 FY2012113 FY201.3/14 ■Personnel&Benefits •Supplies ■Police Contract Services ■Fire Contract Services ■Transfers Out ■Other Expenditures ■Capital Outlay FY 2011/12 FY 2012113 FY 2012/13 FY 2013/14 Expenditure Category Actual Budget Projections Budget Personnel & Benefits 15,546,671 15,546,958 14,602,715 15,991 ,808 Supplies 313,580 424,170 422,434 349,400 Police Contract Services 16,048,567 16,568,261 16,945,418 17,392,606 Fire Contract Services 9,310,810 9,034,830 8,913,330 9,872,809 Other Expenditures 10,031,204 9,991,554 10,910,877 9,894,216 Capital Outlay 159,877 82,278 110,457 134,430 Transfers Out 1,517,756 2,430,821 2,430,821 2,746,234 Total General Fund $ 43,617,655 $ 45,044,042 $ 45,422,722 $ 46,508,694 Total Fire Fund $ 9,310,810 $ 9,034,830 $ 8,913,330 $ 9,872,809 Page 2-11 GENERAL & FIRE FUNDS REVENUE AND EXPENDITURE COMPARISON Last Years Projected %Bud13 Actuals Budget Revenue/Expense Budget to Bud Description 2011-2012 2012-2013 2012-2013 2013-2014 2013-2014 REVENUES 1. Sales tax 15,836,953 16,400,000 16,975,000 17,500,000 6.71% 2. Transient occupancy tax 8,085,225 8,150,000 8,350,000 8,425,000 3.37% 3. Property tax 4,369,884 4,543,000 4,543,000 4,670,000 2.80% 4. Property Tax Increment(Former RDA 1,455,800 1,350,000 903,000 903,000 - 5. interest& Rental (Energy, Co. Lease 537,689 538,000 340,000 335,000 -37.73% 6. Transfers in (Gas, Starwood, Office, 2,249,048 2,237,500 2,237,500 2,237,500 0.00% 7. Franchises 2,856,679 2,800,000 2,860,000 2,900,000 3.57% 8. State subventions(VLF) 3,632,369 3,671,000 3,436,000 3,540,000 -3.57% 9. Building/Subdivision/Zoning 1,200,900 1,080,400 1,345,500 1,505,000 39.30°10 10. Fees for Services/Reimbursements 1,696,605 998,200 1,027,000 1,032,000 3.39% 11. Business license tax 1,110,711 1,150,000 1,200,000 1,250,000 8.70% 12. Timeshare mitigation fee 1,110,227 1,220,000 1,265,000 1,265,000 3.69% 13. Plan check fees 275,728 300,000 300,000 300,000 0.00% 14. Property transfer tax 485,040 450,000 500,000 500,000 0.00% 15. Other revenues 142,713 160,000 205,000 155,000 -3.13% TOTAL REVENUES 45,045,571 45,048,100 45,487,000 46,517,500 1. Structural Fire Tax 4,772,594 4,171,872 4,171,872 4,800,000 15.06% 2. Prop. A. Fire Tax 2,122,210 2,329,908 2,200,000 2,200,000 -5.58°/0 3. Reimbursements 827,924 866,277 830,000 830,000 0.00% 4. Interest Income 2,696 2,000 2,000 2,000 0.00% 5. Fire Tax Reserves/Transfers In 512,000 1,053,000 1,053,000 1,553,000 47.48% TOTAL FIRE 8,237,424 8,423,057 8,256,872 9,385,000 11.42% GENERAL FUND EXPENDITURES Salaries and Benefits 15,546,671 15,546,958 14,602,715 15,991,808 2.86% Maintenance & Operations 26,393,351 26,983,985 28,278,729 27,636,222 2.42% Capital Outlay 159,877 82,278 110,457 134,430 63.39% Transfer to Library/Fire 1,517,756 2,430,821 2.430,821 2,746,234 12,98% Transfer to Cap Reserve - - - TOTAL GENERAL FUND 43,617,655 45,044,042 45,422,722 46,508,694 3.25% FIRE FUND 9,310,810 9,034,830 8,913,330 9,872,809 9.27% TOTAL GENERAL& FIRE 52,928,465 53,779,208 54,336,052 56,381,503 4.84% Page 2-12 General Fund Ex_ .enditures by Category Graph Miiriuns of Dollars Capital Outlay I' Other Services/ Charges/Sup... Interfund Transfers Out 1M1 Personnel & Benefits I $0 $5 $10 $15 $20 Expenditure Categories 2011-2012 2012-2013 2012-2013 2013-2014 % Bud 13 Actual Budget Projected Budget To Bud 14 Personnel & Benefits 15,546,671 15,546,958 14,602,715 15,991,808 2,9% Supplies 313,580 424,170 422,434 349,400 -17,6D/o Other Services & Charges 26,079,771 26,559,815 27,856,295 27,286,822 2,7% Capital Outlay 159,877 82,278 110,457 134,430 63,4% Interfund Transfers Out 1,517,756 2,430,821 2,430,821 2,746,234 13,0% Total General Fund 43,617,655 45,044,042 45,422,722 46,508,694 3.3% Fire Department Fund 9,310,810 9,034,830 8,913,330 9,872,809 9.3% Total General & Fire Fund 52,928,465 54,078,872 54,336,052 56,381,503 4.3% Page 2-13 • CITY OF PALM DESERT SUMMARY OF EXPENDITURES BY CATEGORY FISCAL YEAR 2013-2014 Personal Other Services Capital Department Services Supplies and Charges Outlay TOTAL General Fund: City Council 194,553 7,500 35,600 1,000 238,653 City Clerk 845,996 2,000 92,000 500 940,496 Elections - - - Legislative Advocacy 36,500 36,500 City Attorney 244,000 244,000 Legal Special Services 335,000 335,000 City Manager 1,033,270 2,100 23,185 - 1,058,555 Special Programs 315,717 500 100,800 500 417,517 Finance 1,911,369 2,000 38,850 - 1,952,219 Independent Audit 63,000 63,000 Human Resources 449,181 3,500 49,030 300 502,011 General Services 35,000 552,000 - 587,000 Information Technology 607,478 15,000 194,439 2,000 818,917 Unemployment Insurance 50,000 50,000 Insurance 539,000 539,000 Interfund Transfers 2,746,234 2,746,234 Police Services - 10,700 17,381,906 - 17,392,606 Animal Regulation 250,606 250,606 St Light/Traffic Sfty - 5,000 234,000 24,380 263,380 Public Works- Admin 2,530,343 4,500 90,750 40,000 2,665,593 Public Works-Street Maintenance 2,269,231 17,000 338,064 - 2,624,295 Street Repairs & Maintenance 1,275,000 1,275,000 Corp. Yard - 65,500 - 65,500 Auto Fleet/Equipment 175,000 235,000 410,000y Public Bldg-Opr/Maint. 329,984 20,500 242,700 - 593,184 Portola Community Center 67,755 67,755 NPDES-Storm Water Permit 60,000 60,000^ Community Promotions 16,500 638,625 655,125 Marketing 196,647 200 760,030 956,877 Visitors Information Center 240,759 3,500 117,900 5,000 367,159 Building& Safety 1,535,601 1,000 88,475 750 1,625,826 Planning&Community Dev 1,900,785 3,050 76,100 - 1,979,935 Economic Development 663,907 1,500 90,010 - 755,417 Civic Center Park - 6,350 920,360 - 926,710 Park Maintenance 12,000 731,000 - 743,000 Landscape Services 916,987 5,000 749,637 - 1,671,624_ Outside Agency Funding 630,000 630,000 GENERAL FUND TOTAL 15,991,808 349,400 30,033,056 134,430 46,508,694 FIRE DEPARTMENT FUND 9,872,809 9,872,809 TOTAL GENERAL & FIRE 15,991,808 349,400 39,905,865 134,430 56,381,503 Page 2-14 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2011-2012 2012-2013 2012-2013 2013-2014 DepartmentlDescription Actual Budget Projected Budget % Inc. City Council Personnel & Benefits 337,364 376,800 237,290 194,553 Supplies 3,985 7,500 7,500 7,500 Other Services &Charges 20,284 35,600 35,600 35,600 Capital Outlay 10,000 1,000 1,000 1,000 Total 371,633 420,900 281,390 238,653 -43.3% City Clerk Personnel 974,213 798,600 785,300 845,996 Supplies 2,118 2,000 2,000 2,000 Other Services &Charges 65,472 92,000 92,000 92,000 Capital Outlay 401 1,000 1,000 500 Total 1,042,204 893,600 880,300 940,496 5.2% Elections Personnel - - - - Supplies - 1,000 1,000 - Other Services &Charges - 60,900 60,900 - Capital Outlay Total - 61,900 61,900 - 0.0% Legislative Advocacy Other Services &Charges 36,180 37,000 37,300 36,500 Capital Outlay Total 36,180 37,000 37,300 36,500 -1.4% ity Attorney Other Services & Charges 233,004 237,000 237,000 244,000 Capital Outlay Total 233,004 237,000 237,000 244,000 3.0% Legal Special Services Other Services &Charges 361,775 335,000 420,000 335,000 Caaital Outlay Total 361,775 335,000 420,000 335,000 0.0% City Manager Personnel 832,678 784,600 780,265 1,033,270 Supplies 1,000 2,100 1,600 2,100 Other Services & Charges 40,206 22,180 22,210 23,185 Capital Outlay - - - - Total 873,884 808,880 804,075 1,058,555 30.9% Page 2-15 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2411-2012 2012-2013 2012-2013 2013-2014 Department/Description Actual Budget Projected Budget % Inc. Special Programs Personnel 321,989 308,100 305,800 315,717 Supplies 721 1,000 1,000 500 Other Services &Charges 86,027 98,200 97,700 100,800 Capital Outlay - 500 500 500 Total 408,737 407,800 405,000 417,517 2.4% Finance Personnel 1,855,887 1,842,900 1,840,200 1,911,369 Supplies 3,034 2,000 3,000 2,000 Other Services &Charges 44,033 39,790 40,650 38,850 Capital Outlay Total 1,902,954 1,884,690 1,883,850 1,952,219 3.6% Independent Audit Personnel Supplies Other Services &Charges 59,024 55,000 59,000 63,000 Capital Outlay Total 59,024 55,000 59,000 63,000 14.5% Human Resources Personnel 411,086 429,400 424,550 449,181 Supplies 3,906 2,000 2,250 3,500 Other Services &Charges 44,651 52,650 49,060 _ 49,030 Capital Outlay - - - 300 Total 459,643 484,050 475,860 502,011 3.7% General Services Personnel Supplies 32,406 35,000 35,000 35,000 Other Services &Charges 552,267 549,000 525,900 552,000 Capital Outlay - - - - Total 584,673 584.000 560,900 587,000 0.5% Information Technology Personnel 545,969 578,200 573,400 607,478 Supplies 17,149 16,000 17,000 15,000 Other Services &Charges 194,850 197,802 208,077 194,439 Capital Outlay 22,911 2,000 13,000 2,000 Total 780,879 794,002 811,477 818,917 3.1% Page 2-16 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2011-2012 2012-2013 2012-2013 2013-2014 Department/Description Actual Budget Projected Budget % Inc, Unemployment Insurance Personnel 27,257 100,000 56,000 50,000 Capital Outlay Total 27,257 100,000 56,000 50,000 -50% Insurance Other Services & Charges 554,538 574,000 589,000 539,000 Capital Outlay Total 554,538 574,000 589,000 539,000 -6.1% Interred Transfers Transfers Out 1,517,756 2,430,821 2,430,821 2,746,234 Total 1,517,756 2,430,821 2,430,821 2,746,234 13.0% Police Services Personnel - - - - Supplies 10,700 9,720 9,720 10,700 Other Services &Charges 16,037,867 16,558,541 16,935,698 17,381,906 Capital Outlay - - - - Total 16,048,567 16,568,261 16,945,418 17,392,606 5.0% Animal Resulation Other Services & Charges 223,137 254,904 251,000 250,606 Capital Outlay Total 223,137 254,904 251,000 250,606 -1.7% Traffic Safety Personnel Supplies 13,717 10,000 10,000 5,000 Other Services &Charges 247,473 238,000 238,000 234,000 Capital Outlay - - - 24,380 Total 261,190 248,000 248,000 263,380 6.2% Public Works Administration Personnel 2,473,887 2,619,558 2,466,000 2,530,343 Supplies 3,097 4,500 4,500 4,500 Other Services &Charges 52,156 89,650 89,650 90,750 Capital Outlay - 4,000 21,937 40,000 Total 2,529,140 2,717,708 2,582,087 2,665,593 -1.9% Public Works-Street Maintenance Personnel 2,110,788 2,157,400 2,055,000 2,269,231 Supplies 15,225 20,000 20,000 17,000 Other Services & Charges 322,697 391,654 393,064 338,064 Capital Outlay 3,401 - - - Total 2,452,111 2,569,054 2,468,064 2,624,295 2,2% Page 2-17 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2011-2012 2012-2013 2012-2013 2013-2014 Department/Description Actual Budget Projected Budget % Inc. Public Works-Street Repairs§t Maint. Other Services &Charges 2,377,475 1,500,000 1,810,287 1,275,000 Capital Outlay Total 2,377,475 1,500,000 1,810,287 1,275,000 -15.0% Corp.Yard Personnel Supplies - - - - Other Services &Charges 50,745 70,500 70,500 65,500 Capital Outlay - - - - Total 50,745 70,500 70,500 65,500 -7.1% Euuipment/Auto FIeet Personnel Supplies 126,360 200,000 200,000 175,000 Other Services & Charges 161,658 260,000 260,000 235,000 Capital Outlay - - - - Total 288,018 460,000 460,000 410,000 -10.9% Public Hui!dine Operations&Maintenance Personnel 412,047 318,500 310,150 329,984 Supplies 14,863 20,500 20,500 20,500 Other Services &Charges 128,091 152,700 279,335 242,700 Capital Outlay - - - - Total 555,001 491,700 609,985 593,184 20.6% Portola Community Center Personnel Supplies Other Services & Charges 71,333 75,912 75,912 67,755 Capital Outlay - - - - Total 71,333 75,912 75,912 67,755 -10.7% NPDES-Storm Water Permit Capital Outlay 47,394 63,028 63,028 60,000 Total 47,394 63,028 63,028 60,000 -4.8% Community Promotions Personnel Supplies 10,868 26,500 26,500 16,500 Other Services & Charges 515,936 597,625 598,625 638,625 Capital Outlay - - - - Total 526,804 624,125 625,125 655,125 5.0% Marketing Personnel 25,845 182,700 180,960 196,647 Supplies 6 250 240 200 Other Services &Charges 756,338 763,450 794,734 760,030 Capital Outlay Total 782,189 946,400 975,934 956,877 1.1% Page 2-18 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2011-2012 2012-2013 2012-2013 2013-2014 Department/Description Actual Budget Projected Budget % Inc. Economic Development Personnel 557,698 591,800 558,300 663,907 Supplies 93 1,750 - 1,500 Other Services &Charges 8,912 139,980 109,242 90,010 Capital Outlay 993 - - - Total 567,696 733,530 667,542 755,417 Buildina&Safet/ Personnel 1,455,374 1,510,200 1,341,700 1,535,601 Supplies 586 1,500 1,000 1,000 Other Services &Charges 82,371 72,375 89,050 88,475 Capital Outlay 175 750 200 750 Total 1,538,506 1,584,825 1,431,950 1,625,826 2.6% Planning&Community Development Personnel 1,543,588 1,766,400 1,643,600 1,900,785 Supplies 2,539 3,250 2,750 3,050 Other Services & Charges 112,606 79,950 78,550 76,100 Capital Outlay - - - - Total 1,658,733 1,849,600 1,724,900 1,979,935 7.0% Civic Center Park Maintenance Personnel 937 - - - Supplies 28,321 32,000 32,000 6,350 Other Services &Charges 685,719 847,000 895,400 920,360 Capital Outlay - - - - Total 714,977 879,000 927,400 926,710 5,4%n Park Maintenance Personnel Supplies 18,545 14,600 14,600 12,000 Other Services &Charges 581,472 630,592 686,232 731,000 Capital Outlay - - - - Total 600,017 645,192 700,832 743,000 15.2% Landscavine Service Division Personnel 1,323,681 995,300 871,400 916,987 Supplies 763 7,500 7,500 5,000 Other Services & Charges 593,633 744,710 804,425 749,637 Capital Outlay - - - - Total 1,918,077 1,747,510 1,683,325 1,671,624 -4.3% Visitor Information Center Personnel 336,383 186,500 172,800 240,759 Supplies 3,578 3,500 2,774 3,500 Other Services &Charges 112,302 131,150 105,259 117,900 Capital Outlay - 10,000 9,792 5,000 Total 452,263 331,150 290,625 367,159 10.9% Page 2-19 GENERAL FUND DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY 2011-2012 2012-2013 2012-2013 2013-2014 Department/Description Actual Budget Projected Budget % Inc. Outside Aeencv Funding Other Services & Charges 665,539 575,000 816,935 630,000 Professional other 74,602 Total 740,141 575,000 816,935 630,000 9.6% TOTAL GENERAL FUND Personnel 15,546,671 15,546,958 14,602,715 15,991,808 2.9% Supplies 313,580 424,170 422,434 349,400 -17.6% Other Services & Charges 26,079,771 26,559,815 27,856,295 27,286,822 2.7% Capital Outlay 159,877 82,278 110,457 134,430 63.4%, Transfers Out 1,517,756 2,430,821 2,430,821 2,746,234 13.0% Total 43,617,655 45,044,042 45,422,722 46,508,694 3.3% Fire Fund Personnel Supplies Other Services &Charges 9,310,810 9,034,830 8,913,330 9,872,809 9.3% Capital Outlay Total 9,310,810 9,034,830 8,913,330 9,872,809 9.3% TOTAL GENERAL&FIRE FUNDS Personnel 15,546,671 15,546,958 14,602,715 15,991,808 2.9% Supplies 313,580 424,170 422,434 349,400 -17.6% Other Services &Charges 35,390,581 35,594,645 36,769,625 37,159,631 4.4% Capital Outlay 159,877 82,278 110,457 134,430 63.4% Transfers Out 1,517,756 2,430,821 2,430,821 2,746,234 13.0% Total 52,928,465 54,078,872 54,336,052 56,381,503 4.3% Page 2-20 THIS PAGE INTENTIONALLY LEFT BLANK CITY COUNCIL CITY COUNCIL DEPARTMENT 4110 Program Narrative: The City Council, consisting of five City Council members, serves as the City's governing body. The Mayor is appointed from within the City Council for a one-year term. City Council Members are elected at-large for four-year terms, with elections held every two years. The City Council enacts City ordinances, establishes policies, represents the public, maintains intergovernmental relations, and exercises general oversight over the affairs of City government,the Successor Agency to the Redevelopment Agency, Finance Authority, Parking Authority, and Housing Authority. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS 337,364 376,A00 ' 237,290 194,553 -48.3 7% SUPPLIES 3,985 7,500 7,500 7,500 0.00% OTHER SERVICES 30,204 35,600 60,600 35,600 0.00% CAPITAL OUTLAY - 1,000 1,000 1,000 0.00% TOTALS: 371,633 420,900 306,390 238,653 -43.30% SIGNIFICANT CHANGES: A. City Council approved Resolution 2E112-64, reducing their compensation to$22,500 annually and allowing for cost of living adjustment. Page 2-22 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 CITY COUNCIL DEPARTMENT 4110 2011.2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4110-410.10-10 MEETING COMPENSATION 232,411 250,000 150,000 114,750 A 110-4110-410.11-15 RETIREMENT CONTRIBUTION 49,207 63,000 30,900 30,464 110-4110-410.11.16 MEDICARE CONTRB-EMP 2,802 2,500 3,000 1.664 110-4110-410.11-17 RETIREE HEALTH - - - - 110-4110-410.11-20 INS PREM-LTD 401 400 400 400 110-4110-410.11-21 INS PREM-HEALTH 51,457 58,700 50,990 44,775 110-4110-410.11-24 INS PREM-LIFE 658 800 600 900 110-4110-410.11-25 WORKER'S COMPENSATION 428 1,400 1,400 1,600 110-4110-410.21-10 OFFICE SUPPLIES 458 1,500 1,500 1,500 110-4110-410.21-90 SUPPLIES OTHER 3,527 6,000 6,000 6,000 110-4110-410.30-90 PROF-OTHER - 1,000 1,000 1,000 110-4110-410.31-15 MILEAGE REIMBURSEMENT 497 1,000 1,000 1,000 110-4110-410.31-20 CONF, SEMINARS,WORKSHOPS 3,679 15,000 15,000 15,000 110-4110-410.31-21 COMMITTEE CONFERENCES - 1,000 1,000 1,000 110-4110-410.31-25 LOCAL MEETINGS 13,050 13,000 13,000 13,000 110-4110.410.33-30 RIM-OFFICE EQUIPMENT - 200 200 200 110-4110-410.36-20 SUBSCRIPTIONS/PUBLICATION 206 500 500 500 110-4110-410.3E-30 DUES 300 1,000 1,000 1,000 110-4110-410.36-50 TELEPHONES 2,400 2,400 2,400 2,400 110-4110-410.36-60 POSTAGE 8.FREIGHT 152 500 500 500 110-4110-410.38-80 CONTRIBUTION TO AGENCIES 10,000 - 25,000 - 110-4110-410.40-40 CAP-OFFICE EQUIPMENT - 1,000 1,000 1,000 TOTAL CITY COUNCIL 371,633 420.900 , 306.390 238,653 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12-13 FY 13-14 Grade Title Full-Time I Filled Full-Time I Part-Time 999 CITY COUNCIL MEMBER 5 5 5 0 Page 2-23 CITY MANAGER CITY MANAGER DEPARTMENT 4130 Program Narrative: A City Council/City Manager form of government governs the City of Palm Desert.This effective system combines the strong political leadership of elected officials with the executive expertise of an appointed professional municipal manager. The City Manager, under the direction and control of the City Council, serves as the City's chief executive officer and oversees the coordination/ implementation of City Council-established policies and programs, including providing information to assist the Council with the decision-making process. The City Manager is responsible for enforcing all City laws/ordinances and verifying that all franchises, contracts, permits, and privileges granted by the City Council are faithfully observed. The City Manager has the authority to control,order, and give direction to all department heads and subordinate City employees, including appointment, removal, promotion, and demotion. The City Manager conducts studies and effects such administrative reorganization of offices/positions under his/her direction necessary for the efficient, effective,and economical conduct of City business. In addition to the duties of providing leadership, direction, and guidance to City departments, the City Manager performs several essential functions. These responsibilities include promptly responding to all citizen inquiries/requests, personnel management, preparation of the City's annual operating budget, and serving as Executive Director of the Palm Desert Redevelopment Agency. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS 832.678 784,600 780,265 1.0:13,270 31.69% SUPPLIES 1,000 2,100 1,600 2,100 0.00% OTHER SERVICES 40,206 22,180 22,210 23,185 4.53°/0 CAPITAL OUTLAY - - - - 0.00 TOTALS: 873,884 808,880 804,075 1,058,555 SIGNIFICANT CHANGES: A. Increase in budget is due to the transfer of Sr. Management Analyst position from Public Works to City Manager Department, 2%cost of living adjustment, and promotion of Management Analyst 1 to Management Analyst II. R. increase is due to the lost of RDA finding. Page 2-24 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 CITY MANAGER DEPARTMENT 4130 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4130-411.10-01 SALARIES-FULL TIME 608,395 555,900 567,300 701,536 A 110-4130-411.11-15 RETIREMENT CONTRIBUTION 140,598 138,400 141,000 183.414 A 110-4130-411.11-16 MEDICARE CONTRB-EMP 8,789 8,000 7,715 8,276 110-4130-411.11-17 RETIREE HEALTH - - - - 1 10-4130-411.11-20 INS PREM-LTD 3,780 4,500 4,000 5,527 110-4130-411.11-21 INS PREM-HEALTH 68,606 72,000 54,750 126,779 A 110-4130-411.11-24 INS PREM-LIFE 1,452 1,800 1,500 2,211 110-4130-411.11-25 WORKER'S COMPENSATION 1,058 4,000 4,000 5,527 110-4130-411.21-10 OFFICE SUPPLIES 92 100 100 100 110-4130-411.21-91 DISASTERIEMERG 908 2,000 1,500 2,000 110-4130-411.30-61 SPECIAL EVENTS - - - - 110-4130-411.30-90 PROF-OTHER 27,545 8,800 8,800 - 110-4130-411.30-95 PROF-EMP RECOG PROGRAM 42 - - - 110-4130-411.31-15 MILEAGE REIMBURSEMENT 524 300 650 500 110-4130-411.31-20 CONFERENCE/SEMINARS 4,588 5,000 5,550 14,300 B 110-4130-411.31-25 LOCAL MEETINGS 1,569 1,000 800 1,000 110-4130-411.36-10 PRINTING 1 DUPLICATING - - - - 110-4130-411.36.20 SUBSCRIPTIONS/PUBLICATION 100 - - 110-4130-411.36-30 DUES 2 605 2,740 2,920 3,545 110-4130-411.36-50 TELEPHONES 1,337 1,440 1,440 1,440 110--4130-411.36-60 POSTAGE&FREIGHT 201 400 250 400 110-4130-411.39-15 EMPLOYEE SAFETY 1,695 2,500 1,800 2,000 110-4130-411.40-40 CAP-OFFICE EQUIPMENT - - - - TOTAL CITY MANAGER 873,884 808,880 804,075 1,058,555 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12-13 _ FY 13-14 Grade Title Full-Time Filled Full-Time Part-Time ,- 1 CITY MANAGER 1 1 1 129 RISK MANAGER 1 1 1 h 127 SR. MANAGEMENT ANALYST 0 0 1 120 MANAGEMENT ANALYST I OR 1 1 0 123 MANAGEMENT ANALYST II OR 0 0 1 127 SR.MANAGEMENT ANALYST 0 0 0 113 ADMINISTRATIVE SECRETARY 1 1 1 107 SR. OFFICE ASSISTANT 0 01 0 TOTAL 4 41 5 A Page 2-25 CITY ATTORNEY 'CITY ATTORNEY DEPARTMENT 4120 Program Narrative: The City Attorney reviews ail ordinances, resolutions, agreements, and other legal documents, advises the City Council and staff on legal matters and represents the City in litigation. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS - - - 0.00/o SUPPLIES - - - - 0.00% OTHER SERVICES 233,004 237,000 237,000 244,000 2.95% CAPITAL OUTLAY - - - - 0.00% TOTALS: 233,004 ' 237,000 237,000 1 244,000 2.95% 1 SIGNIFICANT CHANGES: 1 A. Increase reflects cost of living adjustment agreed to in contract. Page 2-26 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 CITY ATTORNEY DEPARTMENT 4120 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4120-411.30-15 IWOFF-LEGAL 233,004 237.000 237,000 244,000 A TOTAL CITY ATTORNEY 233,004 237,000 237,000 244,000 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12-13 FY 13.14 Grade Title Full-Time L Filled Full-Terse r Part-Time CONTRACT POST riON Page 2-27 HUMAN RESOURCES HUMAN RESOURCES DEPARTMENT 4154 Program Narrative: The Human Resources Department provides and coordinates services and programs that assist the City in developing and maintaining a qualified, effective and diverse workforce. The Department provides all employment-related services to the City's management staff, employees and job applicants.The major functions performed by the Human Resources Department include: 1) Employee recruitment and selection testing, including examination development and administration; 2) Equal Employment Opportunity, including outreach recruitment and investigation of harassment and discrimination complaints; 3) Benefits coordination, including administration of the employee insurance and retirement benefit programs; 4) Employee relations, including labor negotiations; 5) Classification and compensation, including development and maintenance of job descriptions and compensation plans; and 6) Employee development, including coordination of City-wide employee and management training programs. EXPENDITURE ACTUAL ADOPTED `PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 _CHANGE SALARY AND BENEFITS 411,086 429,400 424,550 449,181 4.61% SUPPLIES 3,906 2,000 2,250 3,500 75.00% OTHER SERVICES 44,651 52,650 49,060 49,030 -6.88% CAPITAL OUTLAY - - - 300 100.00% TOTALS: 459,643 484,050 475,860 502,011 3.71% SIGNIFICANT CHANGES. A 2%cost of living adjustment has been budgeted. Page 2-28 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 HUMAN RESOURCES DEPARTMENT 4154 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4154-415.10-01 SALARIES-FULL TIME 282,966 294.600 294,400 302,519 A 110-4154-415.11-15 RETIREMENT CONTRIBUTION 73,611 74.000 73,300 80,313 110-4154-415.11-16 MEDICARE CONTRB-EMP 4,101 4.400 4,000 4.387 110-4154-415.11-17 RETIREE HEALTH - - - - 110-4154-415.11-20 INS PREM-LTD 2,488 2.300 2,600 2.600 110-4154-415.11-21 INS PREM-HEALTH 46,632 51,600 47,800 56,040 110-4154-415.11-24 INS PREM-LIFE 793 900 850 949 110-4154-415.11-25 WORKER'S COMPENSATION 495 1,600 1,600 2.373 110-4154-415.21-10 OFFICE SUPPLIES 306 500 250 500 110-4154-415.21-90 SUPPLIES-OTHER 3,600 1,500 2,000 3.000 110-4154-415.30-15 PROF-LEGAL 1,974 - - - 110-4154-415.30-56 MEDICALANNUAL/NEW EMPLOY 1,005 2,000 1,800 2,000 110-4154-415.30-90 PROF-OTHER 4,705 5,500 5,000 5,500 110-4154-415.30-95 PROF-EMP RECOG PROGRAM 5,848 6.500 6,000 4,000 110-4154-415.31-15 MILEAGE REIMBURSEMENT 137 500 530 600 110-4154-415.31-20 CONFERENCE/SEMINARS 3,090 2,000 1,900 2,000 110-4154-415.31-21 CITY WIDE TRAINING 15,725 20,000 20,000 22,000 110-4154-415.31-25 LOCAL MEETINGS 9,972 12.500 10,000 9.000 110-4154-415.32-15 OTHER ADVERTISING 570 2,000 2,000 2.000 110-4154-415.36-10 PRINTING 1 DUPLICATING - - • - 110-4154-415.36-20 SUBSCRIPTIONS/PUBLICATION 944 1,000 1,050 1,050 110-4154-415.36-30 DUES - 350 - - 110-4154-415.36-50 TELEPHONE 480 - 480 480 110-4154-415.36-60 POSTAGE&FREIGHT 201 300 300 400 110-4154-415.40-40 CAP-OFFICE EQUIPMENT - - 300 TOTAL HUMAN RESOURCES 459,643 484,050 475,860 502.011 T F I AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED] FY 12-13 FY 13-14 Grade Title Full-Time Filled Full-Time I Part-Time 139 HUMAN RESOURCES DIRECTOR or 131 HUMAN RESOURCES MANAGER 1 1 1 113 HUMAN RESOURCES TECHNICIAN 2 2 2 TOTAL 3 3 3 Page 2-29 LEGAL SPECIAL SERVICES LEGAL SPECIAL SERVICES DEPARTMENT 4121 Program Narrative: This department represents the litigation costs on code violations, land issues,construction contracts and lawsuits filed against the City. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES OTHER SERVICES 361,775 335,000 420,000 335,000 0.00% CAPITAL OUTLAY - - - - °!o_0.00 TOTALS; 361,775 335,000 420,000 335,000 0.00°l0 SIGNIFICANT CHANGES: Na significant changes. Page 2-30 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 LEGAL SPECIAL SERVICES DEPARTMENT 4121. 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4121-411.30-15 PROF-LEGAL 347,519 290,000 400,000 290,000 i 10-4121-411.30-16 PROF-EMPLOYEE LAW SERVICE 14,256 46,000 20,000 45,000 TOTAL LEGAL SPECIAL SERVICES 361,775 335,000 420,000 335,000 Page 2-31 LEGISLATIVE ADVOCACY , LEGISLATIVE ADVOCACY DEPARTMENT 4112 Program Narrative: This component of the Community Services Division is responsible for monitoring and providing analysis of legislation introduced at both the State and Federal level as it relates to the City of Palm Desert. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 36,180 37,000 37,300 36,500 -1.35% CAPITAL OUTLAY - - - - 0.00% TOTALS: 36,180 , 37,000 37,300 36,500 -1.35°I% SIGNIFICANT CHANGES: A. Budget reflects contract amount with consultant. Page 2-32 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 LEGISLATIVE ADVOCACY DEPARTMENT 4112 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description - - Actuals AdoLted Projected Budget 110-4112-410.30-90 PROF-OTHER 36,180 36.000 36,300 36.500 A 110.4112-410.31-20 CONF. SEMINARS.WORKSHOPS - 1.000_ 1.000 - TOTAL LEGISLATIVE ADVOCACY 36.180 37.000 37.300 36 500 I Page 2-33 COMMUNITY SERVICE COMMUNITY SERVICE DEPARTMENT 4132 Program Narrative: The Community Services Division oversees administration of franchise agreements (i.e., cable and solid waste), special contracts such as the Portola Community Center leases, BLM and utilities; mobile home rent control; Community Development Block Grants; recycling administration and reporting; bus shelter program administration; special events; Community Gardens administration; City-wide cell phones and pagers; Youth Committee; Citizens on Patrol, and After School Programs. w EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED - PERCENTAGE SUMMARY FY 11-12 FY 12.13 FY 12-13 FY 13-14 CHANGE ' SALARY AND BENEFITS 321,989 308,100 305.800 315,717 2.4 7`:-0 SUPPLIES 721 1,000 . 1,000 500 -50.00% OTHER SERVICES 86,027 98,200 97,700 100.800 2.65% CAPITAL OUTLAY - 500 500 500 0.00% TOTALS: 408.737 407,800 405,000 _ 417,517 2.38% SIGNIFICANT CHANGES: No significant changes Page 2-34 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 COMMUNITY SERVICES DEPARTMENT 4132 • 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description F Actuals Adopted Projected Budget 110.4132.411 10-01 SALARIES-FULL TIME 214,004 218,100 200,500 217,227 110-4132-411.10-02 SALARIES-OVERTIME 1,803 1,000 1,000 3.000 110-4132-411 11-15 RETIREMENT CONTRIBUTION 54,917 54,300 49,500 57,669 110-4132-411 11-16 MEDICARE CONTRB-EMP 1,502 3,200 1,600 3,150 110-4132.411.11-17 RETIREE HEALTH - - - - 110-4132-411.11-20 INS PREM-LTD 1,733 1 700 1,600 1.738 110-4132-411 11-21 INS PREM-HEALTH 46,946 27,200 49.200 30.500 110.4132-411.11-24 INS PREM-LIFE 589 1,000 600 695 110.4132-411.11-25 WORKER'S COMPENSATION 495 1,600 1,600 1,738 110-4132-411.21-10 OFFICE SUPPLIES 721 1,000 1,000 500 I 110.4132-411.3G-62 COMMUNITY RECOGNITION 1,944 2.000 2.000 2 00{ 11Q�132-411.30 90 PROF •OTHER 67,957 80,000 80,000 80,500 110-4132-411.31-15 MILEAGE REIMBURSEMENT 313 300 300 300 110-4132-411.31-20 CONFERENCE/SEMINARS 3.504 3,000 3,000 3,500 110-4132-411 31-25 LOCAL MEETINGS 1,423 1,000 1,000 1,500 110-4132-411 36-10 PRINTING 1 DUPLICATING 718 1.000 1,000 1,000 110-4132-411.36.20 SUBSCRIPTIONS/PUBLICATION 584 500 500 500 110-4132.411,36-30 DUES 835 1,400 1,400 1,000 110-4132-411.36-50 TELEPHONES 2,746 2,500 2,500 1,000 110-4132-411.36-60 POSTAGE&FREIGHT 1,637 1,500 1.000 1,540 110-4132-411 39-10 COMMUNITY GARDEN 4,356 5.004 5,000 8 000 1 i0-4132-411.40-40 CAP-OFFICE EQUIPMENT 500 500 500 TOTAL COMMUNITY SERVICES-ADMIN 408,737 1 407 800 405.000 1 417,517 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12-13 FY 13-14 Grade Title _ Full-Time I Filled Full-Time I Part-Time 137 DIR.OF SPECIAL PROGRAMS 1 1 11 113 ADMINISTRATIVE SECRETARY 1 1 11 104 OFFICE ASSISTANT II or I 100 OFFICE ASSISTANT I i TOTAL 31 3 3s Page 2-35 COMMUNITY PROMOTIONS COMMUNITY PROMOTIONS DEPARTMENT 4416 Program Narrative: Community Promotions, a component of the Marketing Division, administers City events and promotion of all community activities including 4th of July, the Golf Cart Parade, concerts and movies in the park, Veteran's Day. etc. Also included in this budget is the funding for the Palm Springs Desert Resort Communities Convention and Visitors Authority. EXPENDITURE ` ACTUAL ADOPTED PROJECTED ` BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12.13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS 10,868 26,500 26,500 16,500 -37.74°/% SUPPLIES - - - 0.00% OTHER SERViCES 515,936 597.625 598,625 638,625 6.86°.4 CAPITAL OUTLAY - - - - 0.00% TOTALS: 526,604 624,125 625,125 655,125 4.97% SIGNIFICANT CHANGES_ No significant changes. Page 2-36 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 COMMUNITY PROMOTIONS DEPARTMENT 4416 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description _ Actuals Adopted Projected Budget "0-4415-414.10-02 'SALARIES-OVERTIME 1Q.868 26,500 26,500 16.500 110 4415-414.30-61 COMMUNITY EVENTS 88,084 122,625 123,625 125.125 110-4416-414.30-62 COMMUNI'IY RECOGNITION 144,418 117,000 117,000 148,500 110-4416-414.30-63 COMMITTEE/COMMISSION 296 - - - 110-4415-414 32-20 PSORCVB FUNDING 222,035 275,000 275,000 275 000 110-4416-414.36.81 COURTESY CARTS 61.103 83.000 83.000 90.000 TOTAL COMMUNITY PROMOTIONS 526;804 624,125 625.125 655.125 I Page 2-37 COMMUNITY SERVICE ! CITY CLERK COMMUNITY SERVICE 1 CITY CLERK DEPARTMENT +!'4111. Program Narrative: City Clerk Operations provides general support for the City Council, preparation of City Council Meeting Agendas and Minutes, maintenance of official City records, monitoring of contracts for completeness and accuracy, responses to requests for information, supervision of records management, registering voters, and conducting municipal elections. EXPENDITURE ACTUAL ADOPTED PROJECTED rAUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS 974.213 798. 0C 785,300 845,996 5.93% SUPPLIES 2,118 2,000 2.000 2,000 0.00% OTHER SERVICES 65,472 92,000 92,000 92,000 0.00% CAPITAL OUTLAY 401 1.000 1,000 500 -50.00% TOTALS: 1,042,204 893,600 880,300 940,49 5.25°A- SIGNIFICANT CHANGES: A. 2%cost of hying adjustment has been budgeted. Page 2-38 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 COMMUNITY SERVICEICITY CLERK DEPARTMENT 4111 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4111-410.10-01 SALARIES-FULL TIME 688,372 552,000 539,000 563,773 A 110-4111-41010-02 SALARIES-OVERTIME 46 1,000 500 500 110-4111-410.11-15 RETIREMENT CONTRIBUTION 162,596 137,400 125,000 149,670 110-4111-410.11-16 MEDICARE CONTRB-EMP 10,037 8,000 7,300 8,175 110-4111-410 11-17 RETIREE HEALTH - - - 110.4111•410 11-20 INS PREM-LTD 5,282 4 400 4.60D 4,476 110-4111-410 11-21 INS PREM-HEALTH 105,037 90,500 103,900 113,200 1 10-41 11 410.11-24 INS PREM LIFE 1,762 1,800 1,500 1,791 110-4111-410.11-25 WORKERS COMPENSATION 1,081 3,500 3,500 4,411 110-4111-410.21-10 OFFICE SUPPLIES 2,118 2,000 2.000 2,000 110-4111-410.39-60 VOLNTR RECISPECIAL EVENTS 153 1,000 1,000 1,000 11D-4111.410.30.63 COMMITTEE/COMMISSION 10,232 22 000 22.000 22,000 110-4111-410.30-90 PROF • OTHER 8,266 14.000 14 000 14,000 110-4111.419.31-15 MILEAGE REIMBURSEMENT 181 500 500 500 110-4111-410.31-20 CONF, SEMINARS,WORKSHOPS 3,686 4,500 4,500 4,500 110-4111-410.31-25 LOCAL MEETINGS 646 600 600 600 110-4111-410 32-10 REQ LEGAL.ADVERTISING 33,679 40,000 40.000 40,000 110-4111-410.33-30 RIM-OFFICE EQUIPMENT 703 1,000 1,000 1,000 110-4111-410 36-10 PRINTING 1 DUPLICATING 1,721 1,000 1.000 1,000 110-4111-410 36-20 ,SUBSCRIPTIONS'PUBLICATION 796 1,000 1 000 1.000 110-4111-410 36-30 DUES 1,549 1,800 1.800 1.800 110-4111-410.36-40 FILING FEES 100 100 100 110-4111.410.36-50 TELEPHONES 480 500 500 500 110-4111.410.36-60 POSTAGE 1S FREIGHT 3,378 4,000 4,000 4,000 i 110-4111 410.40-40 CAP-OFFICE EQUIPMENT 401 1.000 1,000 500 TOTAL COMMUNITY SERVICE/CITY CLERK 1.042 204 893,600 880.300 , 940 496 - AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12-13 FY 13-14 Grade Title Full-Time I Filled Full-Time I Part-Time 139 CITY CLERK 1 1 1 118 DEPUTY CITY CLERK 1 1 1 113 ADMINISTRATIVE SECRETARY(City Counciq 1 1 1 113 RECORDS TECHNICIAN t 1 1 104 OFFICE ASSISTANT II or 100 OFFICE ASSISTANT i 2 2 2 TOTAL 6 6 6 Page 2-39 ELECTIONS ELECTIONS DEPARTMENT 4114 Program Narrative: The City of Palm Desert General Municipal Elections are conducted in November of even-numbered years. The next election will be held in November 2014. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED 'PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE 'SALARY AND BENEFITS - - - - 0.00% SUPPLIES - 1,000 1,000 - -100.00% I OTHER SERVICES - 60,900 60,900 - -100.00% CAPITAL OUTLAY - - - - 0.00% TOTALS: - : 61,900 61,900 - -100.00% SIGNIFICANT CHANGES: A.Election scheduled for November 2014. Page 2-40 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 ELECTIONS DEPARTMENT 4114 2011-2012 2612-2013 2012-2613 2013-2014 Account Number Account Description _ Actuals Adopted Projected L Budget 110.4114-410.21-10 OFFICE SUPPLIES - 1,000 1,000 - A 110-4114-410.30-90 PROF- OTHER - 60,000 60,000 - A 110-4114.410.31-25 LOCAL MEETINGS - 400 400 - A 110-4114-410.32.10 REQ. LEGAL ADVERTISING 500 500 - A TOTAL ELECTIONS j -� _ 51.900 1 61.900 - Page 2-41 FINANCE FINANCE DEPARTMENT 4150 Program Narrative: The Finance Department provides the services of monitoring the various financial related areas which are essential to the City and Successor Agency to the Redevelopment operations. Areas include revenue receipts (e.g. taxes,fees, assessments), disbursements and accounts payable transactions, operational budget, cash management and investments, payroll, general i ledger and accounting records, financial reports, annual audits, debt-service obligations, special-assessment accounting. business licensing processing, and successor agency accounting. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12.13 FY 12-13 FY 13-14 CHANGE 1 SALARY AND BENEFITS 1,855,887 1,842,900 1.840,200 1,911,369 3.72% SUPPLIES 3,034 2,000 3,000 2,000 0.00')/o OTHER SERVICES 44,033 39,790 40,650 38,850 -2.36% CAPITAL OUTLAY - - - - 0.00% TOTALS: 1,902,954' 1,884,690 1,883,850 1,952,219 3.58% SIGNIFICANT CHANGES: A 2%cost of living adjustment has been budgeted. Page 2-42 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 FINANCE _ DEPARTMENT 4150 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected _ Budget 110-4150-415 10-01 SALARIES-FULL TIME 1,267,984 1,275,000 1.265,000 1,292,226 A 110-4150-115.10-02 SALARIES-OVERTIME 1,748 1,200 1,200 1,200 110-4150-415.11-15 RETIREMENT CONTRIBUTION 327,969 317,000 315.000 343,060 110-4150-415.11.16 MEDICARE CC}NTRB-EMP 16,061 15,500 15,000 18,441 110-4150-415.11-17 RETIREE HEALTH - - - - 110-4150-415.1 1 20 INS PREM-LTD 10,541 13.210 10,200 10.174 110-4150-415.11-21 INS PREM-HEALTH 205,655 212,900 222,200 235,198 110-4150-415.11.24 INS PREM-LIFE 3.525 4,100 3,600 4.070 110-4150-415.11.25 WORKER'S COMPENSATION 2,184 7,000 7,000 7.000 110-4150-415.21.10 OFFICE SUPPLIES 3,034 2,000 3,000 2,000 110-4150-415.31-15 MILEAGE REIMBURSEMENT 270 500 350 500 110-4150-415.31.20 CONFERENCE/SEMINARS 635 1,000 1,000 1.000 110-4150-415.31.25 LOCAL MEETINGS 61 250 300 250 110-4150-415 36-10 PRINTING/DUPLICATING 20,358 17,000 17,000 15.000 110-4150-415.36-20 SUBSCRIPTIONS/PUBLICATION 3,639 2,500 2,600 2.600 110.4150-415 36-30 DUES 876 1,000 900 1,000 110-4150-415.36-50 (TELEPHONE 566 1,440 1,000 1_000 110-4150-15.36.60 1POSTAGE&FREIGHT 17,224 16,000 17.500 17.500 TOTAL FINANCE 1.902.954 1.884.690 1,883 850 1,952.219 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12-13 FY 13-14 Grade Title ^ Full-Time I Filled Full-Time I Part-Time 145 FINANCE DIRECTOR/TREASURER 1 1 1 135 ASSISTANT FINANCE DIRECTOR 1 1 127 DEPUTY CITY TREASURER 1 1 1 127 SENIOR FINANCIAL ANALYST 1 1 1 i 123 MANAGEMENT ANALYST II or 120 MANAGEMENT ANALYST I 1 1 1 118 ACCOUNTING TECHNICIAN II 4 4 4 113 ADMINISTRATIVE SECRETARY 1 1 tt 107 SR OFFICE ASSIST-BUS LICENSE 1 i 11 104 OFFICE ASSISTANT II of 100 OFFICE ASSISTANT I 1 i 1 1 TOTAL 12 12 121 Page 2-43 INDEPENDENT AUDIT INDEPENDENT AUDIT DEPARTMENT 4151 Program Narrative: An annual audit is conducted by the City's independent auditors on the City's financial statements.They review the internal controls, confirm the cash and investments of the City, and the City's Comprehensive Annual Financial Report. In addition,the auditors perform special audits on State and Federal required single audit compliance, franchise audits and any other audit directed by either City Council or staff. EXPENDITURE ACTUAL (ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS - - - 0.00°lo� SUPPLIES - - - 0.00% OTHER SERVICES 59,024 55,000 59,000 63,000 14.55% CAPITAL OUTLAY - - - 0.00% TOTALS: 59,024 55,000 59,000 63,000-. 14.55°Ia SIGNIFICANT CHANGES: A.Budget reflects approved contract amount with audit firm and special reviews for hotel collections of TOT tax. Page 2-44 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 INDEPENDENT AUDIT DEPARTMENT 4151 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4151-415.30.201PROP-ACCOUNTING!AUDIT:NG _ 59.024 , 55.000 59,000 63.000 A TOTAL INDEPENDENT AUDIT 59,024 55,000 59.000 63,000 Page 2-45 GENERAL SERVICES GENERAL SERVICES DEPARTMENT 4159 Program Narrative: General Services provides support for citywide services consumed by all City departments. Services include copy machine costs, office supplies, telephone, citywide membership dues like CVAG and SCAG, processing of purchase orders and buying new furniture and fixed assets for the departments. The program also includes the citywide sales tax report and audit services. EXPENDITURE TACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITSr _ _ 0.00% SUPPLIES 32,406 35,000 35,000 35,000 0.00% OTHER SERVICES 552,267 549,000 525,900 552,000 0.55% CAPITAL OUTLAY - - _ - 0.00% TOTALS: 58,1,873 584,000rA 560,900 - 587,000 0.51% SIGNIFICANT CHANGES: A includes the payment to the Roy Wilson Center. B. 5B2557 County Administrative fee charged for administering property taxes. Fee based on actual cost allocated. C. Expenditure transferred to Department 4190 Information Technology. Page 2-46 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 GENERAL SERVICES DEPARTMENT 4159 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4159.415.21-10 OFFICE SUPPLIES 15,133 17,000 17,000 17,000 110-4159-415,21-90 SUPPLIES-OTHER 16,273 18,000 18,000 18.000 r 1 10.4159-415.30-90 PROF-OTHER 35.446 30,000 35,000 35 000 110-4159-415 33-30 RIM-OFFICE EQUIPMENT 5.323 5,000 - • C 110.4159-415.34-20 OFFICE EQUIPMENT-RENTAL 61.259 68,000 68,000 68.000 110-4159-415.35-10 PRINTING/DUPLICATING 8.015 10,000 10.000 10.000 1 10-4159-415.36-30 DUES 250,697 235,000 211,900 241.000 A 110-4159-415.36-48 582557/CountyAdmin Fees 159,195 159,000 159,000 159,000 B 110-4159-415.36-50 TELEPHONE 32,332 42,000 42,000 39.000 TOTAL GENERAL SERVICES I 584.673 584,000 560,900 587,000 Page 2-47 INFORMATION TECHNOLOGY 'INFORMATION TECHNOLOGY DEPARTMENT 4190 Program Narrative: The Information Technology Division is responsible for overseeing all of the City's personnel computers, IBM A5400 mini computer system, ethernet network, printers, problem solving, telephone system optical imaging system, geographical information system (GIS),City E-gov website, hardware and software maintenance contracts,and acquisition/setup of all computer hardware and software. The Information Technology Division's vision is to incorporate technology that will enhance employee productivity, increase public access to City services, and help accomplish our mission of providing access to, maintenance of, and protection of the City's digital infrastructure. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED /PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 'CHANGE SALARY AND BENEFITS 545,969 578,200 573,400 607,478 5.06% SUPPLIES 17,149 16,000 17,000 15,000 -6.25% OTHER SERVICES 194,850 197,802 208,077 194,439 -1.70% CAPITAL OUTLAY 22,911 2,000 13,000 2,000 0.00% TOTALS: 780,879 794,002 811,477 818,917 3.1470 SIGNIFICANT CHANGES: A. 2%cost of living adjustment has been budgeted. Page 2-48 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 INFORMATION TECHNOLOGY DEPARTMENT 4190 2011-2012 2012-2013 ( 2012-2013 2013-2014 Account Number Account Description 6 Actuals Adopted I Projected Budget 110-4190-415.10-01 SALARIES-FULL TIME 364,412 381,800 389,900 397,333 A 110-4190-415.10-02 SALARIES-OVERTIME - 500 • 250 110-4190-415.11-15 RETIREMENT CONTRIBUTION 94,831 96.003 97,000 105.484 110-4190-415.11-16 MEDICARE CONTRB-EMP 5,339 5.600 5,600 5,761 110-4190-415.11-17 RETIREE HEALTH - - - - 110-4190.415.11-20 INS PREM -LTD 3 208 3.400 3,400 3,40E 110-4190-415.11-21 INS PREM-HEALTH 76,434 87,100 74,000 91.603 110-4190-415 11-24 INS PREM- LIFE 1,025 1,400 1,100 1,247 110-4190-415.11-25 WORKER'S COMPENSATION 720 2 400 2,400 2 400 110-4190-415.21-20 SUPPLIES•COMPUTER 17,149 16,000 17.000 15,000 110-4190-415.30-90 PROF-OTHER 17,768 - - - 110-4190-415.31-15 MILEAGE REIMBURSEMENT 215 250 250 250 110-4190-415,31-20 CONFERENCE/SEMINARS 930 850 1,000 1.000 110-4190-415.31-25 LOCAL MEETINGS - - - - 110-4190-415 33-60 R&M-COMPUTER 14€009 172,087 172,087 169,289 110-4190-415.36-20 SUBSCRIPTiONS:PUBLICATION 4,374 400 6,240 400 110-4190-415.36-30 DUES - 500 500 500 110-4190-415 36-50 TELEPHONE 25.554 23,715 28,000 23.000 110-4190.415.36-60 1POSTAGE &FREIGHT - • - 110-4190-415.40-40 ICAP-OFFICE EQUIPMENT 22,911 2.000 _ 13,000 2,000 TOTAL INFORMATION TECHNOLOGY 780,879 794.002 811 477 818,917 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12-13 FY 13-14 Grade Title Full-Time L Filled Full-Time Part-Time 135 INFORMATION SYSTEMS MANAGER 1 1 1 114 INFORMATION SYSTEMS TECHNICIAN 2 2 2 114 GIS TECHNICIAN 1 1 TOTAL 4 4 4 Page 2-49 UNEMPLOYMENT INSURANCE UNEMPLOYMENT INSURANCE DEPARTMENT 4191 Program Narrative: The City of Palm Desert pays the actual cost of unemployment to the State of California for terminated employees. EXPENDITURE ACTUAL. ADOPTED PROJECTED BUDGETED 'PERCENTAGE SUMMARY FY11-12 FY 12-13 FY 12.13 FY 13.14 ,CHANGE 1 SALARY AND BENEFITS 2 7.2 100.000 56,000 51;.00fi -50.00% SUPPLIES 0.00% OTHER SERVICES - - 0.00% CAPITAL OUTLAY - - - - 0,00% TOTALS: 27,257� 100,000 56,000' 50,000 -50.00% SIGNIFICANT CHANGES. A Estimated cost of employees that are eligible for unemployment benefits. i Page 2-50 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 UNEMPLOYMENT INSURANCE DEPARTMENT 4191 2011-2012 2012-2013 1 2012-2013 2013-2014 Account Number Account Description - Actuals I Adopted Projected Budget 110-4191-419 11 26 UNEMPLOYMENT INSURANCE 27,257 100,000 56000 50,000 A TOTAL UNEMPLOYMENT INSURANCE 27,257 100,000_ 56.000 ! 50.000 Page 2-51 INSURANCE INSURANCE DEPARTMENT 4192 Program Narrative: The insurance program provides for citywide insurance coverage of property damage (fire and theft), general liability insurance, surety bonds on employees, and claims administration. General liability coverage is provided by Southern California Joint Powers Agency for coverage from $10,000 to $50 million. Claims administration includes payment of investigator, claims tracking, attorney costs and settlement of claims. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 �FY 12-13 FY 13.14 CHANGE SALARY AND BENEFITS - - - 0.00°% SUPPLIES - - - 0.00% OTHER SERVICES 554,538 574,000 589,000 539,000 -6,10% _CAPITAL OUTLAY - - - - 0.00% TOTALS: 554,538' 574.000 589,000 539.000 -6.10% SIGNIFICANT CHANGES: A Budget reflects estimated decrease in general liability insurance Page 2-52 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 INSURANCE DEPARTMENT 4192 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description r Actuais Adopted Projected Budget 110-4192-419.37-10 LAB&PROPERTY DAMAGE 489,285 485,000 500,000 450,000 A 110-4192-419.37-20 FIRE&CONTENTS COVERAGE 59,594 82,300 82,300 82,300 110-4192-419.37-30 ,SURETY BOND PREMIUM 5,659 6,700 6.700 6,700 TOTAL INSURANCE 554,538 574,000 589.000 539,000 M i Page 2-53 INTERFUND TRANSFERS OUT INTERFUND TRANSFERS OUT DEPARTMENT 4199 Program Narrative: This represents transfers to other funds for the purpose of covering expenditures. The General Fund will be transferring funds to the County Library to cover the difference in cost between taxes collected less the 5tate's Education transfer. In addition,the Prop. A Fire Tax fund will require a transfer to meet the fund's shortfall of revenue versus expenditure. In past years, the General Fund has transferred funds to the Year 2000 plan to accumulate funds for various capital project plans. EXPENDITURE ACTUAL ADOPTED —PROJECTED ,BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS - - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 1,517,756 2,430,821 2,4313,821 2,746,234 12.98% CAPITAL OUTLAY - - - - 0.00% TOTALS: 1.517.75E 2,430.821 2,430,821 ' 2,746,234 12.98% SIGNIFICANT CHANGES; A. Budget reflects the transfer of$125,000 to the Library Fund for staffing, material and books 577,000 will be transferred to the various Landscaping and Lighting Districts to cover the City's share and shortages,$1,553,000 to the Fire fund, $680,234 to the Aquatic Center to cover shortage, $220.000 to the Equipment replacement fund, and $91,000 to Budding Maintenance fund. The City is not funding the Retiree Health Stipend Program as fund has sufficient funds to meet its liability. Page 2-54 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 INTERFUND TRANSFERS OUT _ DEPARTMENT _ 4199 2011-2012 2012-2013 1 2012-2013 2013-2014 Account Number Account Description Actuais Adopted Projected Budget 116.4199-499 56-10 !INTERFUND OP TR OUT 1.517,756 2,430,821 2,430,821 2,746.234 TOTAL 1NTERFUND TRANSFERS 1,517,756 2,430,821 2,430,821 2,746,234 Page 2-55 OUTSIDE AGENCY FUNDING OUTSIDE AGENCY FUNDING DEPARTMENT 4800 Program Narrative; The Charitable Contributions Program provides assistance for non-profit agencies or groups that provide charitable, public benefit, public welfare or educational services to residents of Palm Desert. The City has a committee which meets in March or April of each year to discuss which entities will be granted funds for the next fiscal year. Each Agency is required to fill out an application in order to be considered by the committee, EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 , FY 13-14 CHANGE SALARY AND BENEFITS - - - - 0.00°/0 SUPPLIES - - - - 0,00°45 OTHER SERVICES 740,141 575,000 816,935 630,000 9.57% CAPITAL OUTLAY - - - - 0 00% TOTALS; 740.141 575,000 816,935 630,000 9 5 7°Io SIGNIFICANT CHANGES: A. Based on committee's recommendations. , Page 2-56 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 OUTSIDE AGENCY FUNDING DEPARTMENT 4800 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 1 10-4800-454.38-75 BUSINESS ENHANCE LOAN PRG - 40,000 - 110-4800-454.38-79 CNTRB-MCCALLUM THEATER 65,877 - - 110-4800-454.38-80 CNTRB-VARIOUS AGENCIES 160,847 155,000 155,000 155,000 A 110-4800-454.38-81 CNTRB-SCHOOLS 18,500 - - - 110-4800-454.38-84 ANIMAL RESOURSE ADOPT - 20,000 20,000 20,000 110-4800-454.3E-85 CNTRB-MUSEUM - - 171,935 50,000 110-4800-454.38.91 CNTRB-YMCA/YOUTH 60,000 35,000 60,000 35,000 1 10-4800-454.38-92 AFTER SCHOOL PROGRAM 150,000 150,000 150,000 150,000 110-4800-454.38-93 CNTRB-SEN1OR CENTER 210,315 215,000 220,000 220,000 110-4800-454.38-92 PROF-OTHERS 74,602 - - TOTAL OUTSIDE AGENCY FUNDING 740.141 575,000 816,935 630,000 k 1 1 Page 2-57 POLICE SERVICES POLICE SERVICES DEPARTMENT 4210 Program Narrative: The Police Services program provides for law enforcement and public safety within the City of Palm Desert by contracting with Riverside County Sheriffs Department for patrol, traffic, investigations,school resources, crime prevention, bike patrol and communications services. In addition,the program provides crossing guards next to schools. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED 'PERCENTAGE SUMMARY FY 11-12 FY 12.13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS - - - - - 0A0% SUPPLIES 10,700 9,720 9,720 10,700 10.08% OTHER SERVICES 16,037,867 16,558,541 16,935,698 17,381,906 4.97% CAPITAL OUTLAY - - - - 0.04°/0 TOTALS: 16,048,567 16,568,261 16,945,418 17,392,606 4-981)/ci --- SIGNIFICANT CHANGES: A. Budget represents the Riverside County anticipated cost for taw enforcement. I Page 2-58 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 'POLICE SERVICES DEPARTMENT 4210 i 1 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected i Budget 1;0-4210-422.21-70 SP+Y-AUTOMOTIVE-GAS 1.0,700 9,720 9,72D 10.700 110.4210.422 30-40 PROF-POLICE SERVICE CNTR 15,885,294 16,426,651 16,786,198 17 258.406 A 110-4210-422.30-42 PROF-POLICE SRV CNTR CONT 56,229 40,000 50,000 40,000 110-1210-422.30-60 CITIZENS ON PATROL 18,804 20,000 20,000 19,000 110-4210-422.30.90 CROSSING GUARD 32,004 34 500 34.5D0 34.500 110-4210-422.33-40 RIM-MOTOR VEHICLES-FLEET 45,536 37,390 45,000 30.000 110--4210-422.40-45 CAP-MACHINERY&EQUIPMENT - _ - TOTAL POLICE SERVICES 16.048,567 16,568.251 16,945.418 17 392.606 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12-13 FY 13-14 Rate Title Full-Time I Filled Full-Time I Part-Time • CONTRACT EMPLOYEES. $108.15 SHERIFF LIEUTENANT 1 1 1 $91.24 SHERIFF SERGEANT 3 3 3 $92.58 SHERIFF SERGEANT-MOTOR 1' 1 1 $113 62 CANINE OFFICER 1 1 1 5135 34 SHERIFF DEPUTIES 36 36 36 $135 34 TRAFFIC DEPUTIES COMMERCIAL 3 3 1 $135.34 BURGLARY SUPPRESSION 0 0 $135.34 SPECIAL ENFORCEMENT TEAM a 8 8 $115.82 SHERIFF MOTOR DEPUTIES 8 8 8 $74.98 SCHOOL RESOURCE OFFICER 2 2 2 $63.48 NARCOTICS OFFICER 1 1 1 $63.48 GANG TASK FORCE OFFICER 1 1 $44 42 COMMUNITY SERVICE OFFICER 11 9 9 9 TOTAL 74 74 74 Positions-support services Included in Deputy sherifl supported rate SHERIFF LIEUTENANT 2.19 SHERIFF SERGEANT 8.93 SHERIFF INVESTIGATORS 8.20 CSO 2.42 S50 1 46 ACCOUNTING 1.85 CRIME ANALYST 0.52 FORENSIC TECH 0 56 OFFICE ASSISTANTS I 4 94 TOTAL SUPPORT STAFF 31.17 TOTAL CONTRACT SUPPORT 105.17 Page 2-59 PUBLIC WORKS-ADMINISTRATION PUBLIC WORKS ADMINISTRATION DEPARTMENT 4300 Program Narrative: The Public Works Department provides for the management of all Public Works functions_ Areas include project management, engineering,construction inspection,traffic, public area maintenance, landscape,contract management, engineering certification, and surveys. I EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED 'PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS 2,473,887 2,619,558 2.466,000 2,530,343 -3.41% SUPPLIES 3,097 4,500 4,500 4,500 0.00% OTHER SERVICES 52,156 89,650 69,650 90,750 1.23% CAPITAL OUTLAY - 4,000 21,937 40,000 900.00% TOTALS: 2,529,140 2,717,708 2.582,087 2,665,593 -1.92°/0 SIGNIFICANT CHANGE: A Decrease in budget is due to the transfer of Sr. Management Analyst position from Public Works to City Manager Department, 8. Purchase of chairs For the ACR. wide format scanner, cameras, GPS unit, and phones. Page 2-60 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 PUBLIC WORKS ADMINISTRATION DEPARTMENT 4300 2011-2012 1 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4300-413.10-01 SALARIES-FULL TIME 1,776,539 1,783,558 1,715,000 1,699,614 A 110-4300.41310-02 SALARIES-OVERTIME - 1,000 - 500 110-4300-413.11-15 RETIREMENT CONTRIBUTION 424,661 444,100 430,000 451,213 A 110-4300-413.11-16 MEDICARE CONTRB-EMP 22,917 25,800 23,000 24,644 110-4300-413.11-17 RETIREE HEALTH - - - - 110-4300-413.11-20 INS PREM-LTD 13.960 14,300 14,100 14.272 11D-4300-413.11.21 INS PREM- HEALTH 225,091 325.000 259.000 314,291 A 110-4300-413 11-24 INS PREM-LIFE 4,618 5,700 4 800 5,709 1 10-4300-4 13 11-25 WORKER'S COMPENSATION 6,101 20,100 20,100 20.100 110-4300-413 21.10 OFFICE SUPPLIES 2,673 3.500 3.500 3,500 110-4300-413.21.90 SUPPLIES-OTHER 424 1,000 1,000 1,000 110-4300-413.30.10 PROF-ARCHITECTURALIENG 10,369 50.000 50,000 20.000 110.4300-413.30-90 PROF-OTHER 6,625 2,000 2,000 20,000 110-4300-413.31-15 MILEAGE REIMBURSEMENT 1,437 1,000 1,000 1,000 110-4300.413.31-20 CONE,SEMINARS,WORKSHOPS 13,793 10,000 10,000 14,000 110-4300-413 31-25 LOCAL MEETINGS 1,326 2.000 2,000 2.000 110.4300-413 33-30 RIM-OFFICE EQUIPMENT 250 2,000 2,000 2,000 110.4300-t13 36-10 PRINTING DUPLiCATING 98 1.000 1,000 1.000 110-4300-413 36-20 SUOSCR!PTIONS/PUBLICATION 943 1,000 1,000 1 D0C 110-4300-413 36-30 DUES 5,797 6,000 6,000 8,00C 110-4300-413.36-50 TELEPHONE 6,547 5,400 5,400 12,500 110-4300-413 36-60 POSTAGE&FREIGHT 1,450 2.000 2,000 2.000 110-4300-413 39-15 EMPLOYEE SAFETY BOOTS 3,521 7,250 7250 7,250 110-4300.413.40-40 CAP-MACHINERY&EQUIPMENT 4.000 21,937 40.000 B TOTAL PUBLIC WORKS ADMINISTRATION 2,529,140 , 2,717,708 2,582,087 2,665,593 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12-13 FY 13-14 Grade Title Full-Time I Filled Full-Time I_ Part-Time 145 DIRECTOR OF PUBLIC WORKS 11 1 1.: 139 CITY ENGINEER 1 1 1' 130,,TRANSPORTATION ENGINEER I i 1 130 SR ENGINEER/CITY SURVEYOR 1 1 1 129 SR ENGINEER or 127 ASSOCIATE ENGINEER 1 1 1 127 SR. MANAGEMENT ANALYST 1 1 0 127 PROJECT ADMINISTRATOR 1 1 1 125 ASSISTANT ENGINEER 1 1 1 121 PROJECT COORDINATOR 1 1 1 120 PUBLIC WORKS INSPECTOR II or 118 PUBLIC WORKS INSPECTOR I 3i 3 3 113 ACCOUNTING TECHNICIAN iPUBtiG WORKS) i 1 1 1 113 ADMINISTRATIVE SECRETARY 11 1 1 113 CAPITAL IMPROV PROJECT TECH 11 1 1 107 SENIOR OFFICE ASSISTANT 1 1 0 .04 OFFICE ASSISTANT II or , 100 OFFICE ASSISTANT I 1 1 1 90 CLERICAL ASSISTANT 0 0 1 TOTAL 17 17 16 Page 2-6 1 STREET MAINTENANCE STREET MAINTENANCE DEPARTMENT 4310 Program Narrative: The Street Maintenance division is responsible for all maintenance work along public streets. Areas include street sweeping, crack sealing, pot hole repairs, sign installation and curb painting. EXPENDITURE ACTUAL. , ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS 2,110.788 2,157,400 2,055,000 2,269,231 5.18% SUPPLIES 15,225 20,000 20,000 17,000 -15.00% OTHER SERVICES 322,697 391,654 393,064 338,064 -13.68% CAPITAL OUTLAY 3.a01 - - 0.00% TOTALS: , 4 2.7 T+. 2,5&9,054 2 4^7.:]n4 2_524,295 — - 2 15% SIGNIFICANT CHANGES: A. Budget includes the 2%cost of living adjustment,and the elimation of the Mechanic It positon and addition of Laborer position. Page 2-62 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 STREET MAINTENANCE DEPARTMENT 4310 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4310-433.10-01 SALARIES-FULL TIME 1,339,284 1,400,000 1,300,000 1,408,918 A 110-4310-433.10-02 SALARIES-OVERTIME 68,999 50,000 65,000 50.000 110-4310-433.11-15 RETIREMENT CONTRIBUTION 343,235 350,000 320,000 387,314 110-4310-433.11-16 MEDICARE CONTRB-EMP 17,798 20,300 16,000 21,154 110-4310-433.11-17 RETIREE HEALTH - - - - 110-4310-43311-20 INS PREM-LTD 11,929 11,200 11,600 11,442 110-4310-433.11-21 INS PREM-HEALTH 320,332 304,000 321,200 i 368,326 110-4310-433.11-24 INS PREM-LIFE 3,808 4,400 3,700 4,577 110-4310-433.11-25 WORKER'S COMPENSATION 5,403 17,500 17,500 17,500 110-4310-433.21.40 SUPPLIES-UNIFORM RENTALS 10,714 12,000 12,000 12,000 110-4310-433.21-80 SMALL TOOLS/EQUIPMENT 4,511 8,000 8,000 5,000 110-4310-433.31-15 MILEAGE REIMBURSEMENT 102 300 300 300 110-4310-433.31-20 CONF,SEMINARS,WORKSHOPS 2,754 5,000 5,000 5,000 110-4310-433.31.25 LOCAL MEETINGS 990 2,000 2,000 2,000 110-4310-433.33-20 RIM-STREET 240,131 300,000 300,000 250,000 110-4310.433.34-30 CONSTRUCTION EQUIPMENT 5,633 7,500 7,500 6,500 110-4310-433.35-10 UTILITIES-WATER 6,175 8,000 8,000 4,000 110-4310-433.36.50 TELEPHONE 5,785 7,000 7,000 7,000 110-4310-433.39-10 HOLIDAY DECORATIONS 46,854 46,854 48,264 48,264 110-4310-433.39-15 GRAFFITI PROGRAM 14,273 15,000 15,000 15,000 110-4310-433.40-45 CAP-MACHINERY&EQUIPMENT 3,401 - - - TOTAL STREET MAINTENANCE 2,452,111 2.569,054 2,468,064 2,624.295 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED __ FY 12-13 FY 13-14 __ Grade Title Full-Time I Filled Full-Time 1 Part-Time 130 MAINTENANCE SERVICES MANAGER 1 1 1 121 STREETS MAINTENANCE SUPERVISOR 1 1 1 121 TRAFFIC SIGNAL SPECIALIST 1 1 1 118 TRAFFIC SIGNAL TECHNICIAN 11 1 1 1 118 ENGINEERING TECHNICIAN II or 113 ENGINEERING TECHNICIAN I 1 1 1 113 MECHANIC 11 1 1 0 111 SENIOR MAINTENANCE WORKER 2 2 2 109 EQUIPMENT OPERATOR 1 3 3 3 106 MAINTENANCE WORKER!! or 101 MAINTENANCE WORKER I 7 7 7 87,LABORER 1 1 2 TOTAL 19 19 19 Page 2-63 CIVIC CENTER PARK MAINTENANCE CIVIC CENTER PARK MAINTENANCE DEPARTMENT 4610 Program Narrative: This Division provides for the maintenance of Civic Center Park. Maintenance includes water,electric and sewer, water pumps, sprinklers, lagoon cleaning and building maintenance. EXPENDITURE ACTUAL ADOPTED cPROJECTED BUDGETED PERCENTAGE SUMMARY FY11-12 FY 12-13 _ FY 12-13 FY 13.14 CHANGE SALARY AND BENEFITS 937 - - 0.00°/0 SUPPLIES 28,321 32,000 32,000 6,350 -80.16% OTHER SERVICES 685,719 847,000 895,400 920,360 8.66% CAPITAL OUTLAY - - - - 0.00% TOTALS: 714,977 879,000 927,400 926,710 5.43% SIGNIFICANT CHANGES. • A. Cost of contracted landscaping services for the Civic Center Park. Page 2-64 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 CIVIC CENTER PARK MAINTENANCE DEPARTMENT 46101 2011-2012 2012-2013 2012-2013 2013-2014 I Account Number Account Description Actuals Adopted Projected - Budget 110-4610-453.10-01 SALARIES-FULL TIME 709 - - 110-4610-453.11-15 RETIREMENT CONTRIBUTION 213 - - i - 110-4610-453.11-16 MEDICARE CONTRR-EMP 10 - - - 110-4610-453.11-21 INS PREM-HEALTH 5 - - - 110-4610-453 21.80 SMALL TOOLS/EQUIPMENT 337 - - - 110-4610-453.21.90 SUPPLIES-OTHER 27,984 32,000 32,000 6,350 110-4610-453.30-92 CONTRACTING 304,251 310,000 350,000 400,000 A 110-4610-453.31-15 MILEAGE REIMBURSEMENT 143 - - - 110-4610.453 31-20 CONF. SEMINARS.WORKSHOPS 773 - - 110-4610-453.31-25 LOCAL MEETINGS 130 - - - 110-4610-453.33-10 RIM-BUILDINGS 20,559 25,000 25,000 12.500 110-4610-453.33-;0 RIM-LANDSCAPING SERVICE 217.396 250,060 258,400 255.860 110-4610-453.33-21 RIM-CIVIC CENTER PARK 17,614 50,000 50,000 50,000 110-4610-453.33-71 TR1-CITIES SPORT FACILITY 146 67,000 67,000 67,000 1 10-4610-453 35.10 UTILITIES-WATER 35.288 50 000 50,000 40,000 110-4610-453.35.14 UTILIT1ES-ELECTRIC 89,344 95,000 95,000 95.000 110.4610-453.36-20 SUPSCRIPTIONS/PUBLICATION 75 - - - 110-4610-453.40-40 CAP-OFFICE EQUIPMENT - -_ - - TOTAL CIVIC CENTER PARK MAINTENANCE 714.977 879.000 927,400 926.710 Page 2-65 PARK MAINTENANCE rPARK MAINTENANCE DEPARTMENT 4611 Program Narrative: The Park Maintenance division provides for the maintenance of City parks and sports facilities. Work is accomplished by City staff and contract services. Areas include tree trimming and replacement, irrigation repairs, overseeding, etc. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11.12 FY 12-13 FY 12.-13 FY 13-14 CHANGE � i SALARY AND BENEFITS - - - - 0 00% SUPPLIES 18,545 14,600 14,600 12,000 -17.81% OTHER SERVICES 581,472 630,592 686,232 731,000 15.92% CAPITAL OUTLAY - - 0.00% TOTALS: r 600,017 645,192 700,832 743,000 15.16% SIGNIFICANT CHANGES: A. Cost of contracted landscaping services for parks in the City of Palm Desert. Page 2-66 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 PARK MAINTENANCE DEPARTMENT 4611 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4611-453.21.90 SUPPLIES-OTHER 18,545 14600 14,600 i2.000 1I0-4611-453.30-92 CONTRACTING 21,282 - - - 1 10-4611 353.33-10 RiM-BUILOINGS 23,049 35.000 35 000 27.000 110-4611-453.33-20 RIM-LANDSCAPING SERVICE 294,927 329,000 384,640 449,000 A 110-4611-453.33-25 REPAIRS OTHERS - 71.592 71,592 60,000 110-4611-453.33-71 TRI CITIES SPORT FACILITY 56,433 - - - 110-4611-453.35-10 UTILITIES-WATER 147,840 160,000 160,000 160,000 110-4611-453.35-14 UTILITIES-ELECTRIC 37.941 35,000 35,000 35.000 110-4611-453 40-45 CAP-MACHINERY&EQUIPMENT - - TOTAL PARK MAINTENANCE 600 017 645.192 L 700.832 743,000 Page 2-67 LANDSCAPING SERVICE LANDSCAPING SERVICE DEPARTMENT 4614 Program Narrative: The Landscaping Service Division provides for landscaping guidelines, review of landscaping medians, capital projects,educational training of City landscaping crew and outside maintenance crews,tree trimming review,water conservation programs, and special projects. EXPENDITURE ACTUAL ADOPTED PROJECTED f BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS 1,323,681 995,300 871.400 916,987 -7 87% SUPPLIES 763 7,500 7,500 5,000 -33,33°/0 OTHER SERVICES 593,633 744,710 804,425 749,637 0.66% CAPITAL OUTLAY - - - - 0.00% TOTALS: 1,916,077' 1,747,510 1,683,325 1,671,624 -4.34% SIGNIFICANT CHANGES: A.2%cost of living adjustment has been budgeted to active employees. Page 2-68 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 LANDSCAPING SERVICE DEPARTMENT 4614 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budg t I 110-4614-453.10.01 SALARIES-FULL TIME 927,988 695,000 592,300 612,676 110-4614-453.10-02 SALARIES-OVERTIME 14,738 10,000 14,000 8,000 110-4614-453.11-15 RETIREMENT CONTRIBUTION 221,097 173,100 148,000 162,653 110-4614-453.11-16 MEDICARE CONTRB-EMP 13,777 8,800 8,200 7,490 110-4614-453.11-17 RETIREE HEALTH - - - - 110-4614-453.11-20 INS PREM-LTD 7,519 5,600 5,200 5.200 110-4614-453.11-21 INS PREM-HEALTH 132,926 95,000 96,300 113,446 110-4614-453.11-24 INS PREM- LIFE 2,394 2.200 1,800 1,922 110-4614-453.11-25 WORKER'S COMPENSATION 3,242 5,600 5,600 5,600 110-4614-453.21-90 SUPPLIES-OTHER 763 7,500 7,500 5,000 110-4614--453.30-91 PROF-SERVICES LANDSCAPE 1,285 1,500 1,500 1,500 110-4614-453.31-15 MILEAGE REIMBURSEMENT 483 500 500 500 110-4614-953.31-20 CONF,SEMINARS,WORKSHOPS 2,867 5,000 5,000 7,000 110-4614-453.31-25 LOCAL MEETINGS 290 150 150 125 110-4614-453.33-25 WM-LANDSCAPING SERVICE - 20,600 31,255 29,000 110-4614-453.33-70 RIM-MAINTENANCE MEDIANS 450,013 575,000 624,060 568,512 110--4614-453.35-10 UTILITIES-WATER 106,750 120,000 120,000 120,000 110-4614-453.35-14 UTILITIES-ELECTRIC 18,486 16,000 16,000 16,500 110-4614-453.36-30 DUES 2,602 3,500 3,500 3.000 110-4614-453.36-50 TELEPHONE 920 960 960 2,000 110-4614-453.39-05 ARBOR DAY 2,437 1,500 1,500 1,500 110-4614-453.39-15 WATER CONSERVATION 7,500 - - - 110-4614-453.40-40 CAP-OFFICE EQUIPMENT - - - - TOTAL LANDSCAPING SERVICE 1,918,077 1,747,510 1,683,325 , 1,671,624 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12.13 FY 13-14 Grade Title Full-Time Filled Full-Time Part-Time 129 LANDSCAPE MANAGER 11 1 i 121 LANDSCAPE SPECIALIST 11 1 1 121 SR. LANDSCAPE INSPECTOR 1 1 1 118 LANDSCAPE INSPECTOR II OR 114) LANDSCAPE INSPECTOR I 41 4 3 TOTAL 7 7 6 Page 2-69 STREET LIGHTS & TRAFFIC SAFETY STREET LIGHT & TRAFFIC SAFETY DEPARTMENT 4250 I Program Narrative: Provides for the repair and maintenance of traffic signals and highway lighting. Provides for street signs, safety cones, barricades, pavement markers, and utility costs for street lights and traffic signals. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS -_ - - 0.00%- SUPPLIES 13,717 10,000 10,000 5.000 -50.00% I OTHER SERVICES 247,473 238,000 238,000 234,000 -1 68% CAPITAL OUTLAY - - - 24,380 100.00%_ TOTALS: 261 190 248,000 248,000 ,. 263.38 a 6 20% SIGNIFICANT CHANGES: A. Department is to seek supplies that are made with recycled materials in order for the recycling fund to pick up cost. B. IISNS upgrade program. (Internally Illuminated Street Name Signs) Page 2-70 , CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 STREET LIGHT 8 TRAFFIC SAFETY DEPARTMENT 4250 2011-2012 I 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuais Adopted Projected Budget 110-4250.433 21-45 SUPPLIES-TRAFFIC SAFETY 13,717 10,000 10,000 5.0OC A 1 10-4250-433.33.25 RIM-5IGNALS 108,053 100,000 100,000 100 000 110-4250-433.35.14 UT1LITIES-ELECTRIC 134,967 130,000 130,000 130,00O 110-4250-433.36-50 TELEPHONE 4,453 8,000 8,000 4.000 110-4250.433.40-01 CAP-MACHINERY&EQUIPMENT _ - 24.380 B TOTAL ST LIGHTITRAFFIC SFTY 261,190 248.000 ! 248,000 263.380 Page 2-71 STREET REPAIRS & MAINTENANCE STREET REPAIRS & MAINTENANCE DEPARTMENT 4311-4315 Program Narrative: These divisions provide for work to improve street safety, condition, appearance and rideability. Improvements consist of overlays, slurry, seal coats, annual curb and gutter repair, annual cross gutter and sidewalk repair, street paving, and traffic lane striping and markings on all public streets. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS - - - • 0.00% SUPPLIES - - 0.00% OTHER SERVICES 2,377,475 1,500,000 1,810,287 1,275,000 -15.00% CAPITAL OUTLAY - - - - 0.00% TOTALS: 2,377,475 1,500,000 1,810,287 1,275,000 -15.00% SIGNIFICANT CHANGES: A Additional resurfacing to be paid by Measure A and other special revenue funds. Page 2-72 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 STREET REPAIRS&MAINTENANCE DEPARTMENT 4311-4315 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals _ Adopted Projected Budget 110-4311-433.33-20 STREET RESURFACING 2,332,968 1,235,000 1,235,000 1,000,000 A 110-4312-433 33-20 CURB&GUTTER;AOA RETROFITS 44,070 75,000 75,000 25,000 ;110-4313-433.33-20 PARKING LOT 142 70,000 162,625 - 110-4314.433.33.20 STORM DRAIN MAINTENANCE - 20,000 20,000 - 110.4315-433.33-20 STRIPING 295 100.000 317.662 250.000 TOTAL STREET REPAIRS 8 MAINTENANCE 2.377.475 I 1.500.000 1.810.287 1,275.000 I • Page 2-73 CORP. YARD CORP. YARD DEPARTMENT 4330 Program Narrative: This Division provides for the cost associated with maintaining the building and facility for the Streets crews, work-fleet vehicles and equipment. EXPENDITURE ACTUAL ADOPTED PROJECTED TBUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITti - - _ 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES 50,745 70,500 70,500 65,500 -7.09% CAPITAL OUTLAY - - - - 0.00% TOTALS: 50,745 70,500 70,500 ` 65,500 -7.09% SIGNIFICANT CHANGES No significant Changes. Page 2-74 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2413-2014 CORP.YARD DEPARTMENT 4330 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4330-413.33-10 RIM-BUILDINGS 24,248 30,000 30,000 25,000 110-4330-413.35-10 UTILITIES-WATER 11,846 7,500 7,500 7,500 110-4330-413.35.12 UTILITIES-GAS 681 2,000 2,000 2,000 110-4330-413.35.14 UTILITIES-ELECTRIC 10 448 25 000 25,000 25,000 110-4330.413.36-40 PERMIT/FILING FEES 3,522 6,000 6,000 6,000 110.4330-413.40-45 CAP-MACHINERY&EQUIPMENT - - - - TOTAL CORP.YARD 50,745 70,500� 70.500 65,500 Page 2-75 AUTO FLEET/EQUIPMENT 'AUTO FLEET/EQUIPMENT DEPARTMENT 4331 - Program Narrative: The Auto Fleet/Equipment Division is responsible for the operation, maintenance and replacement of the City's fleet of vehicles. General services and repairs are accomplished through contract services. New vehicles are covered under manufacture's warranty for repairs. Division also provides for the repair and maintenance of the Corporation Yard fleet and equipment. All City fuel costs and hazardous waste disposal are included. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS. - - - 0.00% SUPPLIES 126.360 200 000 200,000 175,000 -12.50% OTHER SERVICES 161.658 260,000 260.000 235,000 -9.62% CAPITAL OUTLAY - - - - 0.00°I0 TOTALS: 288,016 460,'000 460,000 410,000 L -10.87% SIGNIFICANT CHANGES: No significant changes. Page 2-76 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 AUTO FLEET/EQUIPMENT DEPARTMENT 4331 2011-2012 2012-2013 2012-2013 2013-2014 Account Number _ Account Description ActuaIs Adopted Prjected Budget 110-4331-413 21.70 SPLY-AUTOMOTIVE-GAS 126.360 200,000 200 000 175.003 110-4331-413 30-54 PROF-HAZARDOUS MATERIALS 9,623 10,000 10,000 10,000 110.4331-413 33-40 R!M-MOTOR VEHICLES-FLEET 152,035 250 000 250,000 225.00C 110-4331-413 40-45 CAP-MACHINERY&EQUIPMENT - - - - TOTAL AUTO FLEET/EQUIPMENT 288.018 460.000 460.000 410.000 Page 2-77 PUBLIC BUILDING OPERATION & MAINTENANCE PUBLIC BUILDING OPERATION & MAINTENANCE DEPARTMENT 4340 Program Narrative: The Public Building Operation and Maintenance division is responsible for the general operation, maintenance and payment of utilities for the Civic Center building. Assigned staff provides janitorial services for the Civic Center and Visitors Information Center, Repairs and maintenance are accomplished by staff or contract services. EXPENDITURE ACTUAL ADOPTED PROJECTED ' BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 _ FY12-13 FY 13-14 CHANGE S.ALARY AND BENEFITS 412,047 318,500 310 _.0 329,984 3.61% SUPPLIES 14,863 20,500 20,500 20,500 0.00°I° OTHER SERVICES 128,091 152,700 279,335 242,700 58.94% CAPITAL OUTLAY - - 0.00°I0 TOTALS: 555,001 491.700 ` 609,985 y 593,184 20.64% • SIGNIFICANT CHANGES: A. 2%cost of living adjustment has been budgeted. B.Cost of contracted janitorial services. Page 2-78 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 PUBLIC BUILDING OPERATION&MAINTENANCE DEPARTMENT 4346 1 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actual& Adopted Projected Budget 110.4340-41310-01 SALARIES-FULL TIME 293,258 217,500 215.000 221,834 A 110-4340-41310-G2 SALARIES-OVERTIME - 500 - 250 1 110-4340-413.11-15 RETIREMENT CONTRIBUTION 70,693 54,200 53,300 58,893 110-4340-413.11-16 MEDICARE CONTRB-EMP 4,325 3,200 3,000 3,217 110-4340-413.11-17 RETIREE HEALTH - - - 110-4340-413 11-20 INS PREM-LTD 2,404 1,800 1,900 1,740 110-4340-413 11-21 INS PREM- HEALTH 39.584 37,300 33,000 41,614 110-4340-413 11-24 INS PREM-LIFE 770 70C 650 696 110-4340-413.11-25 WORKER'S COMPENSATION 1,013 3,300 3,300 1,740 110-4340-413.21-30 SUPPLIES-JANITORIAL 14,664 20,000 20,000 20.000 110.4340-413.21-80 SMALL TOOLSIEQU1PMENT 199 500 500 500 110-4340-413.30-90 PROF-OTHER 6.844 10,000 20,925 30,000 110-4340-413 31-15 MILEAGE REIMBURSEMENT - 500 500 500 110.4340-413.31-20 CONF. SEMINARS,WORKSHOPS 75 500 500 500 110-4340-413.33-10 RIM-BUILDINGS 41,054 50,000 50,000 35,000 110-4340-413 33-26 JANITORIAL SERVICES - - 115.710 85.000 B a 110-4340-413.35-10 UTIL€T1ES-W4TER 3.503 4,000 4,000 4,000 110 4340 413.35-12 UTILITIES-GAS AS 1,701 2,100 2,100 2,100 110-4340-413 35-14 UTILITIES-ELECTRIC 74,234 85.00D 85,000 85 000 1 10-4340-413 36-50 TELEPHONE 680 600 600 600 110-4340-413 40-45 CAP-MACHINERY&EQUIPMENT - - ,TOTAL PUBLIC BLDG-OPRIMAINT. 555.001 491.700 1 509.985 593 184 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12.13 FY 13-14 Grade Title Full-Time I Filled Full-Time T Part-Time 114 BUILDING MAINT. SUPERVISOR 1 1 1 126 MAIN`ENANCE WORKER " or 101 MAINTENANCE WORKER I 2 7 2 TOTAL 3 3 3 1 Page 2-79 PORTOLA COMMUNITY CENTER PORTOLA COMMUNITY CENTER DEPARTMENT 4344 Program Narrative: The Coachella Valley Recreation and Park District oversees the daily operation of the Portola Community Center building which is leased to various non-profit entities. Public Works staff are responsible for coordinating building maintenance, repairs and payment of all utility services. Community Service department oversees the administration of the facility. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED 'PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13.14 CHANGE SALARY AND BENEFITS - - - 0.00% SUPPLIES - - 0.00% OTHER SERVICES 71,333 75,912 75,912 67,755 -10.75% CAPITAL OUTLAY - - - - 0.00% 'TOTALS: _ 71,333 75,912� 75,912 67,755 -10.75% SIGNIFICANT CHANGES. No significant changes. Page 2-8D CITY OF PALM DESERT _ _ BUDGET WORKSHEETS FY 2013-2014 PORTOLA COMMUNITY CENTER DEPARTMENT 4344 2011-2012 2012-2013 1 2012-2013 1 2013-2014 Account Number Account Description Actuals Adopted Projected I Bud et 110-4344-413.30-90 PROF-OTHER 54,811 56,157 56,157 50,000 110-4344-413.33-10 RIM-BUILDINGS 3,241 5,000 5,000 3,000 110-4344-413.35-10 UTILlT1ES-WATER 1,624 2,000 2,000 2,000 1 1 0 4344-4 1 3.35-12 UTILITIES•3AS 622 750 750 750 110-4344-413.35-14 UTILITIES-ELECTRIC 9,500 10,005 10,005 10,005 110-4344-413.36-50 TELEPHONE _ 1,535 2,000 2,000 2,000 TOTAL PORTOLA COMMUNITY CENTER 71,333 , 75.912 75,912 67.755 Page 2-81 NPDES-STORM WATER PERMIT NPDES-STORM WATER PERMIT DEPARTMENT 4396 Program Narrative: This Division covers the mandated fees and program costs for storm water run-off. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED 'PERCENTAGE `SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE ' SALARY AND BENEFITS - - - - 0.00% SUPPLIES - - _ - 0.00% OTHER SERVICES - - - - 0.00% CAPITAL OUTLAY 47,394 63,028 63,028 6❑,000 -4.80% TOTALS: 47,394 63,028� 63,028 60,00❑ -4.80% SIGNIFICANT CHANGES: A Based on anticipated fees. , Page 2-82 CITY OF PALM ❑ESERT BUDGET WORKSHEETS FY 2013-2014 NPDES-STORM WATER PERMIT DEPARTMENT 4395 2011-2012 2012-2013 I 2012.2013 2013-2014 Account Number Account Description Actuals Adopted Projected 1 Budget 110 4396-433.40-01 CAP-BUDGET 47,394 63.028 63 028 i 60.000 A TOTAL NPOES-STORM WATER PERMIT 47,394 63.028 63.028 60.000 1 Page 2-83 BUILDING & SAFETY BUILDING & SAFETY DEPARTMENT 4420 Program Narrative: The Building and Safety Department provides for the administration, plan review, inspection, permit insurance, and code enforcement of the California Title 24 codes and Palm Desert Municipal Code. Building and Safety staff are trained and prepared to uphold the constitutional property rights of all citizens. and to ensure that due process is coupled with fairness and consistency while enforcing construction standards and local City ordinances. The Department's goal is to servo and provide the citizens of this City with construction codes that will provide minimum standards to safeguard life or limb, health, property and public welfare by regulating and controlling the design, construction, quality of materials, use and occupancy, location and maintenance of an buildings and.structures within this jurisdiction. EXPENDITURE ACTUALADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 1 13 FY 12-13 FT 13-14 CHANGE SALARY AND BENEFITS 1,455,374 1,51Q,2f14 1,341,700 1,535,Sf31 1.68% SUPPLIES 586 1.500 1.C100 1,000 -33.33% OTHER SERVICES 82,548 73,125 89, tif3 89,225 22.132°IQ CAPITAL OUTLAY - - - - 0.00% TOTALS: t,538,5f36 , 1,584,825 , 1,4;31,95Q 1,625,82 2.59°IQ SIGNIFICANT CHANGES A.2%cost of living adjustment has been budgeted to active employees B. Increase due to increase in building permit activities. Page 2-64 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 BUILDING&SAFETY DEPARTMENT 4420 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description _ Actuals Adopted Projected Budget 110-4420-422 10-01 SALARIES-FULL TIME 993,928 1 0035,300 908.400 1 033,962 A 1 110-4420-422.10-02 SALARIES-OVERTIME 261 500 - 500 110 4420-422.1 15 iRETIREMENT CONTRIBUTION250,923 258,000 22&100 274,496 110-4420-422.1 i-16 MEDICARE CDNTRB-EMP 14,599 15,700 12,400 14,992 1 m-4420-422.1.1.17 RETIREE HEALTH - - - - 110-4420-422.11-20 INS PREM-LTD 8,625 8,800 8,000 8,110 110-4420-422.11-21 INS PREM-HEALTH 180,536 176,600 172,300 188,397 110-4420-422.11-24 INS PREM-LIFE 2,787 3,400 2.600 3,244 110-4420-422 11-25 WORKER'S COMPENSATION 3,715 11,900 11,900 11.900 110-4420-422.21-10 OFFICE SUPPLIES 75 1,000 500 500 110-4420-422.21-80 SMALL TOOLS/EQUIPMENT 511 500 500 500 110.4420.422 30-10 PROF-ARCHITECTURALIENG 47,719 30,000 48,000 40 230 B '110-4420-422.30-32 PROF-STRONG MOTION INST 5,290 - 5,300 110-4420-422.30-90 PROF -OTHER 1,574 1,500 1,500 1.500 110-4420-422.31-15 MILEAGE REIMBURSEMENT 1,075 1,500 1,100 1,500 1 10-4420.422 31-20 CONF. SEMINARS,WORKSHOPS 7.782 15,000 10,000 15.000 110-4420-422.31-25 LOCAL MEETINGS 110 1,000 1,000 1,000 110-4420-422 33-30 RIM-OFFICE EQUIPMENT - 500 700 500 110.4420-422.36-10 PRINTING 1 DUPLICATING 11,202 12.500 12,500 12.500 110-4420-422 36-20 SUBSCRIPTIONS/PUBLICATION 1.000 1,500 1.000 7,600 110-4420-422.36.30 DUES 1,361 1,475 1,350 1,475 110-4420-422.36-50 TELEPHONE 4,683 5,900 5,900 5,900 110-4420-422.36-60 POSTAGE&FREIGHT 575 1,500 700 1,500 110.4420.422 39-15 EMPLOYEE SAFETY BOOTS 175 750 200 750 TOTAL BUILDING&SAFETY 1,538,506 1.584,525 1,431 950 1,525.8264 1 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12-13 FY 13-14 Grade Title Full-time Filled Full-Time Part-Time 140 DIRECTOR OF BUILDING&SAFETY 1 1 123 SUPERVISING PLANS EXAMINER 1 1 1 118 BUILDING INSPECTOR li or 114 BUILDING INSPECTOR! 4� 4 4 118 BUILDING PERMIT SPECIALIST II or 111 BUILDING PERMIT SPECIALIST 21 2 113 ADMINISTRATIVE SECRETARY 11 1 111 BUILDING AND SAFETY TECHNICIAN 1 j 1 1 104 OFFICE ASSISTANT li or 100 OFFICE ASSISTANT I 1 1 1 TOTAL T 7 1 1 1 1 Page 2-85 DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT DEPARTMENT 4430 Program Narrative: The Economic Development Department promotes the City's long-range goal of establishing a balanced and healthy economic base.The Department works hand in hand with both new and existing businesses providing support services such as the commercial space inventory list, zoning and entitlement information,in an effort to promote. retain, and expand business within the City. The Division also assists businesses in redeveloping commercial areas endeavoring to create a rejuvenated environment for businesses and residents.With a progressive and proactive City business approach the City aims to protect its business nucleus. while attracting new retail. hospitality and clean industries, which leads to maintaining a high quality of life for residents,visitors and businesses. The Economic Development Department also oversees the City's Marketing Department, the Palm Desert Visitor Center, and acts as the City liaison for various business, retail, and regional economic development organizations. EXPENDITURE ACTUAL ADOPTED ' PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11.12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS 557,698 591,800 558,300 663.907 12.18% SUPPLIES 93 1,750 - 1.500 -14.29% OTHER SERVICES 8,912 139,980 109,242 90,010 -35.70°J° CAPITAL OUTLAY 993 - - - 0.00% 'TOTALS: 567.696 733.530 667,542 755,417 2.98°4 SIGNIFICANT CHANGES: A. 2%cost of living adjustment has been budgeted. B. Dues includes the City contribution of$50,000 to the Coachella Valley Economic Partnership(CVEP). Page 2-86 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 ECONOMIC DEVELOPMENT DEPARTMENT 4430 1 2011-2012 2012-2013 2012.2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4430-422.10-01 SALARIES-FULL TIME 429,219 408,500 401,800 434,206 A 110-4430-422 11-15 RETIREMENT CONTRIBUTION 80,937 101,800 100,000 126.679 110-4430-422.11 16 MEDICARE CONTRB-EMP 6,200 6,600 5,600 6,919 110-4430-422.11-17 RETIREE HEALTH - . - - 110-4430-422 11-20 INS PREM-LTD 2,666 3,300 3,400 3,817 110-4430-422.11.21 INS PREM-HEALTH 52.668 67 000 43,000 87.593 110-4430-422.11-24 INS PREM-LIFE 847 1,300 1,200 1,341 110-4430-422.11-25 WORKER'S COMPENSATION 114.839) 3,300 3,300 3.352 110-4430-422 21-10 OFFICE SUPPLIES 93 1,750 - 1.500 110-4430-422 30-35 PROF-TEMPORARY HELP - 500 - - 110-4430-422 30-90 PROF-OTHER 5.405 6,000 5,550 4,000 110-4430.422.30.91 PROF-OTHER ADM EXPENSE - 20.000 13,595 15.000 110-4430-422.31-15 MILEAGE REIMBURSEMENT - 1,500 633 1,000 110-4430-422.31-20 CONE, SEMINARS,WORKSHOPS 1.391 5,500 5,240 5,000 110-4430.422 31-25 LOCAL MEETINGS 252 3 500 1,983 3,000 110-4430-422.32-10 REQ. LEGAL ADVERTISING - 3,500 500 1.000 110-4430-422.32-21 ADVERTISING MEDIA BUYS - 5,000 4,995 5,000 110-4430-422.33-30 RIM-OFFICE EQUIPMENT 299 1,000 - 1.000 110-4430-422.36-10 PRINTING i DUPLICATING - 5.500 - 2.50G 110-4430-422 36-20 SUBSCRIPTIONS/PUBLICATION - 250 297 250 110-4430-422.36-30 DUES 465 85,000 75,715 51,000 B 110.4430-422 36.50 TELEPHONE ; 652 1.980 608 960 110-4430-422.36-60 POSTAGE&FREIGHT 248 750 126 300 110-4430-422.40-40 CAP-OFFICE EQUIPMENT 993 - _ -_ TOTAL DEVELOPMENT SERVICES 567.696 733.530 667.542 755.417 - AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12.13 FY 13-14 Grade Title Full-Time I Filled Full-Time i Part-Time 137 DIRECTOR OF ECONOMIC DEVELOPMEN1 1 1 1 134 ECONOMIC DEVELOPMENT MANAGER 1 1 1 116 ECONOMIC DEVELOPMENT TECH 1I OR 114 ECONOMIC DEVELOPMENT TECH I 1' 1 1 TOTAL 3' 3 3' Page 2-87 MARKETING MARKETING DEPARTMENT 4417 Program Narrative: Marketing is a component of the City that works very closely with the Economic Development Department, as well as the Visitors Information Center. Marketing creates and conducts advertising and promotional programs. These functions include publicity, photography and website maintenance, as well as design, production, and printing of the BrightSide newsletter. Advertising includes the design, production, and placement of ads for tourism and special events, print, electronic, and online media buys, and the creation of collateral materials for promotion of the City, including the annual community calendar, EXPENDITURE ACTUALADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY ANC)BENEFITS 25,845 181,400 179,960 195.607 7.83% SUPPLIES - 1,300 1,000 1,040 -20.0: ••• OTHER SERVICES 756,344 763,700 794,974 760,230 �5°E• CAPITAL OUTLAY TOTALS: — — 782,189 - 946,400 975,934 956.877 1.1 1°I% SIGNIFICANT CHANGES: A. 2%cost of living adjustment has been budgeted. Page 2-88 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 MARKETING DEPARTMENT 4417 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget T 10-4417 414 10 01 SALARIES-FULL TIME 19 2F2 130 600 1213.000 t 32.536 A 1 i0�1417 414-11-15 RETIREMENT CONTRIBUTION 5,026 32,500 31,900 35,186 110-4417-414 11-16 MEDICARE CONTRA-EMP - - - 1.922 110-4417-41411-17 RETIREE HEALTH • - - - 110-4417-414.11-20 INS PREM-LTD 93 1,800 1,200 1,200 110-4417.414.11-21 INS PREM- HEALTH 1,473 16,500 18,500 24,347 r 110.4417-414.11-24 INS PREM-LIFE 29 - 360 416 110-4417-414.11-25 WORKERS COMPENSATION - 1,300 1,000 1,040 110-4417.414 21.10 OFFICE SUPPLIES 6 250 240 200 110- 417-414.30-26 BRIGHT SIDE NEWSLETTER 83,971 b8,850 69.858 70.000 110-4417 414.30-27 PD STYLE MAGAZINE 74,364 - 110-4417 414.30-90 PROF-OTHER 80,532 85,000 94,417 98,000 11a�417-414.30 91 PROF-COMMUNITY CALENDAR 19.385 25,000 19.155 25,000 110 4417 414.31 15 MILEAGE REIMBURSEMENT 58 200 300 110-4417-414 31.20 CONFERENCEJSEMINARS 425 4,000 2.500 3,500 110-4417-414 31.25 LOCAL MEETINGS 309 200 1.317 500 110-4417 414.32-17 PHOTOGRAPHY&VI❑EOGRAPHY 200 5,000 4 969 5,000 110-4417-414.32-19 ADVERTISING PRODUCTION 52.457 50,000 49,960 22,000 110-4417-414 32-21 ADVERTISING MEDIA BUYS 431.919 460 000 489.885 485.000 110-4417-414.32-22 ADVERTISING SPECIAL EVENT 8.269 15,000 14,896 15,000 110-4417.414.32-23 ADVERTISING PROMOTIONAL 2,475 35,000 33,296 20,000 110-4417-414.36-10 PRINTING/DUPLICATING 1.744 14.500 1 13,401 15 000 110-4417.414.36-20 SUBSCRIPTIONS/PUBLICATION - 150 150 - 110-4417.414 36-30 DUES 190 250 250 250 110-4417-414 36.50 TELEPHONE 40 a60 480 110-4417-414.36-60 POSTAGE &FREIGHT - 500 - TOTAL MARKETING 782.189_ 946,400 975.934 , 956,877 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12-13 _ FY 13-14 Grade Title Full-Time I Filled Full-Time Part-Time 131 MARKETING AND TOURISM MANAGER 1 1 1 44 TOTAL I ?a 1 I Page 2-89 VISITORS INFORMATION CENTER VISITORS INFORMATION CENTER DEPARTMENT 4419 Program Narrative: The Visitors Information Center is a component of the City that works very closely with the Economic and Marketing Departments. The City of Palm Deserts two largest revenue sources are its hotel bed tax and sales tax. The City support these sources, working more closely with its local businesses to assist them in promoting its hotels, retailers, attractions, businesses, activities and events to those people who visit our community. The Visitor Center's function is to work with local businesses to determine the best methods available in which the City can assist them in attracting people to our community and enticing them back for repeat visits. In addition,the division provides services such as answering inquiries about the City by working closely with its news bureau and advertising agency regarding local activities in order to best present the City as a premier resort. The Visitors Center also maintains a retail store with a variety of merchandise with the Palm Desert logo. This serves to provide additional promotion and increase name recognition for Palm Desert through sales of these items. rEXPENDITURE ACTUAL - ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13.14 CHANGE SALARY AND I4ENL FITS 336,383 186,500 172,800 240,759 29.09%o SUPPLIES 3,578 3,500 2,774 3,500 0.00% OTHER SERVICES 112,302 131,150 105,259 117,900 -10.10%n CAPITAL OUTLAY - 10,000 9,792 5,000 -50.00%a TOTALS. 452,263 331,150 290,625' 367,159 10.87% SIGNIFICANT CHANGES A. Increase due to the 2%cost of living adjustment,and promotion of Visitor Center Coordinator to Visitor Center Supervisor. Page 2-90 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 VISITORS INFORMATION CENTER DEPARTMENT 4419' 1 r ' 2011-2012 2012-2013 2012-2013 2613-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4419-453.10-01 SALARIES-FULL TIME 220,331 128,100 118,000 161.390 A 110-4.419-453.10-02 SALARIES-OVERTIME 516 2,000 2,000 500 110-4419.453.11.15 RETIREMENT CONTRIBUTION 56.946 31,900 29.100 40..751 110-4419.453 11-16 MEDICARE CONTRB-ENIP 2,186 1,900 1,900 2,226 1104419-453 11.17 RETIREE HEALTH - - - - 110-4419-453.11-20 INS PREM-LTD 2,025 1,100 1,100 1.359 110-4419.453.11.21 INS PREM-HEALTH 53,282 20,000 19,300 1 32.942 110-4419-453 11-24 INS PREM-LIFE 647 400 300 544 110.4419-453.11.25 WORKER'S COMPENSATION 450 1.100 1,100 ' 1,047 110-4419-453 21-10 OFFICE SUPPLIES 1,278 1,000 893 1,004 110-4419-453 21.90 SUPPLIES-OTHER 2,300 2.500 1,881 2,500 110-4419-453.30-61 SPECIAL EVENTS - 500 250 110-4419-453.30.90 PROF-OTHER 27.737 - -! - 110-4419-453 31-15 MILEAGE REIMBURSEMENT 124 ! 250 601 750 110-4419-453 31-20 CONE.SEMINARS,WORKSHOPS - 500 532 750 110-4419-453 31-25 LOCAL MEETINGS - 500 100 250 I 110-4419-453.32-15 OTHER ADVERTISING 3.548 3,000 2.421 2.500 110-4419 453.33-10 RIM-8UILDINGS 1 2,758 8,000 2,078 5.500 110-4419-453.34.20 OFFICE EQUIPMENT RENTAL 5,274 7,000 6,037 6.000 110-4419-453.35.10 UTILITIES-WATER I - - - - I 1104419-453.35-12 UTILITIES-GAS - - - 110-4419-453.36.14 UTILITIES-ELECTRIC 4,685 10,000 6,021 6.500 110-4419-453.3E-10 PRINTING/DUPLICATING - 3,500 2,313 1,500 110-4419453.36.20 SUPSCRIPTIONSIPUBLICATION 269 400 400 400 110-4419-45336-30 DUES 1,581 2,500 2,462 2.500 t 10-4419-453 36-50 TELEPHONE 3.332 7.000 4,563 5 000 110-4419-453 36-60 POSTAGE&FREIGHT 13,645 18,000 I 17,749 16.000 110-4419-453.40-40 CAP-OFFICE EQUIPMENT - 10,000 I 9,792 5,000 110-4419.453 80-12 COST OF GOODS SOLD 49,349 70.000 59 982 70.000- TOTAL VISITORS INFORMATION CENTER 452.263 331.150 1 290.6251 367.159 J I _ AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED FY 12-13 FY 13-14 Grade Title Full-Time Filled Full-Time r Part-Time 114 VISITOR CENTER SUPERVISOR 0 0 i 107 SENIOR OFFICE ASSISTANT 0 0 0 104 OFFICE ASSISTANT I1 or 100 OFFICE ASSISTANT I Cl 0 0 107 VISITORS CENTER COORDINATOR 1 t 0 87 CUSTOMER SERVICE CLERK 2.3 2 3 1 1 3 TOTAL 3.3 3.3, 2.0: 1 3 Page 2-91 PLANNING & COMMUNITY DEVELOPMENT PLANNING & COMMUNITY DEVELOPMENT DEPARTMENT 4470 Program Narrative: The Community Development Department is responsible for citywide Land-use planning land regulation including the preparation of General and Specific Plans, administration of the Zoning Ordinance, staff support for the City Council, Planning Commission, Architectural Review Commission, and dissemination of information to the development community and general public. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED (PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13.1❑ CHANGE SALARY AND BENEFITS I,5�3,5$8 1,7b6,41]0 1,643.601] 1.`ab0,785 7.61% ' SUPPLIES 2,539 3,250 2,750 3,050 -6.15% OTHER SERVICES 112,606 79,950 78.550 76,100 -4.82% CAPITAL OUTLAY - - -_ • 0.00% TOTALS: 1,658,733 1,849,600 1,724,900 1,978,535, 7.05% SIGNIFICANT CHANGES: A 2%cost of living adjustment has been budgeted. i Page 2-92 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 PLANNING& COMMUNITY DEVELOPMENT DEPARTMENT 4470 T 2011-2012 2012-2013 2012-2013 2013-2014 Account Number Account Description Actuals Adopted Projected Budget 110-4470-412.10-01 SALARIES-FULL TIME 1.079,832 1,241.400 1,130.000 1,279,155 A 110-4470-412.10-02 SALARIES-OVERTIME 2,158 2.000 2.700 2.000 110-4470-412.10-10 MEETING COMPENSATIONS 5,300 - - - 110-4470-412.11.15 RETIREMENT CONTRIBUTION 279,794 303.500 270.000 339,590 110-4470-412.11.16 MEDICARE CONTRB-EMP 15,663 17,800 16,400 18.548 110-4470-412.11-17 RETIREE HEALTH - - - - 110-4470-412.11-20 INS PREM-LTD 9,026 10.500 10.500 10,103 110-4470-412.11-21 INS PREM-HEALTH 144,912 173.300 196,100 232,948 110-4470-412 11-24 INS PREM-LIFE 3,008 3,500 3.500 4.041 110-4470-412 1/-25 WORKER'S COMPENSATION 3.895 14,400 14 400 14-400 110-4470-412.21-10 OFFICE SUPPLIES 1.767 2,500 2,000 2,300 110-4470-412.21-80 SMALL TOOLS/EQUIPMENT 772 750 750 750 I 110.4470-412.30-36 PROF-TEMP HELP CITY-WIDE 15,538 - - - 110-4470-412 30-55 PROF.-LOT CLEANING SVC 16,414 17.500 15,000 15,000 110-470-412.30.90 PROF • OTHER 42,977 20,000 20.500 18.000 110-4470-412 31-15 MILEAGE REIMBURSEMENT 1,441 1,000 1.000 1.150 110-4470-412 31-20 CONFERENCE/SEMINARS 10,636 12,500 12,500 11,500 110-4470-412.31.25 LOCAL MEETINGS 3,186 3,000 4.600 4,500 110-4470-412 33.30 RIM-OFFICE EQUIPMENT 734 500 500 500 110-4470-412.36.10 PRINTING 1 DUPLICATING 3,033 4.000 3,000 4.000 110-4470-412.36.20 SUBSCRIPTIONS/PUBLICATION 1,336 1,000 1 000 1 000 110.4470-412.36.30 DUES 2.441 2,500 2,500 2.500 110-4470-412.36-40 FILING FEES - 500 500 500 110-4470-412.36-50 TELEPHONE 4,038 7,450 7.450 7,450 110-4470-412.36-60 POSTAGE&FREIGHT 10,832 10.000 10.000 10.000 110-470-412.40-40 .CAP-OFFICE EQUIPMENT - TOTAL PLANNING I COMMUNITY DEVELOPMENT 1.658.733 1.849 600 1.724.900 1,979.935 AUTHORIZED PERSONNEL ADOPTED BUDGET BUDGETED 1 FY 12-13 FY 13-14 f Grade Title Full-Time 1 Filled Full-Time I Part-Time 144 DIRECTOR COMM DEVELOPMENT 1 1 135 PRINCIPAL PLANNER 1 1' 127 ASSOCIATE PLANNER or 123 ASSISTANT PLANNER 2 2 2 113 ADMINISTRATIVE SECRETARY 1 1 1 107 SENIOR OFFICE ASSISTANT 1 1 1 123 CODE COMPLIANCE SUPERVISOR 1. 1 1• 118 CODE COMPLIANCE OFFICER If or • 114 CODE COMPLIANCE OFFICER I 4 4 4 1 13 CODE COMPLIANCE TECHNICIAN 1 1 1 TOTAL 12 12 12 Page 2-93 ANIMAL CONTROL 'ANIMAL CONTROL DEPARTMENT 4230 Program Narrative: The Animal Control program provides for animal control within the City of Palm Desert by contracting with Riverside County to provide response regarding stray dogs and cats, pickup, and housing of animals. EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE SUMMARY FY 11-12 FY 12-13 FY 12-13 FY 13-14 CHANGE SALARY AND BENEFITS - - 0.00% SUPPLIES - - - - 0.00% OTHER SERVICES . 223,137 254,904 251,000 250,606 -1.69°l% CAPITAL OUTLAY - - - - 0.00% 4 TOTALS: 223,137 254.904 251,000 250,646 -1.69°43 SIGNIFICANT CHANGES: No significant changes. Page 2-94 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 ANIMAL CONTROL DEPARTMENT 4230 2011-2612 I 2012-2013 E 2012-2013 2013-I014 Account Number Account Description _ j Actuals I _Adopted Projected Budget _ 110-4230--442.30.9© PROFESSIONAL SERVICES 223,1371 254.904 251.000 I 250,606 TOTAL ANIMAL CONTROL 223.137 1 254.904 251,000 J 250 5064 4 Page 2-95 THIS PAGE INTENTIONALLY LEFT BLANK SPECIAL REVENUE PUMPS' Special Revenue Funds are used to account for proceeds of specific revenue sources other than expendable trusts that are legally restricted to expenditures for specific purposes. Traffic Safety Fund-Traffic and court fines are collected in these funds. A transfer from this Fund to the General Fund is made at the end of the fiscal year by council action to be applied toward the eligible expenditures permitted by law. Gas Tax Fund- Portions of the tax rate per gallon levied by the State of California on all gasoline purchases are allocated to cities throughout the state. These funds are restricted to expenditures for transit and street-related purposes only, Measure A Fund- In 1988, Riverside County voters approved a half cent sales tax, known as Measure A,to fund a variety of highway improvement, local street and road maintenance, commuter assistance and specialized transit projects. This fund is used to collect this tax and pursuant to the provision of Measure A(Ordinance No. 88-1 of the County of Riverside) it is restricted for local street and road expenditures only. Housing Mitigation Fee-This fund is used to account for fees collected from construction of commercial and office buildings for low&moderate income mitigation purposes. Funds are used strictly for projects and programs that benefit the low and moderate income households. Community Development Block Grant Fund (CDBGI-This fund is used to account for the receipts and expenditures of CDBG funds received from the U. S. Department of Housing and Urban Development(HUD). Child Care Program Fund—This fund is use to collect funds from developers for the purpose of providing child care programs. Public Safety Police Grant Fund-This fund is used to account for state and federal grants given to the City for public safety purposes. Its use is restricted for expenditures related to public safety capital equipment and personnel. Prop.A Fire Tax-This fund is used to account for revenues derived from tax collected within the city for upgrading fire protection and prevention. Its use is restricted for obtaining,furnishing, operating and maintaining fire protection and prevention services (currently under contract with Riverside County Fire Department)equipment or apparatus. New Construction Tax-This fund is used to account for tax collected upon application to the city for a building permit from every person/entity for the construction of any new building or addition or trailer space in the city according to a fee schedule. Its use is restricted for the acquisition and development of public facilities such as parks, playgrounds and public structures. Planned Drainage Funds-This fund is used to account for off-site drainage fees based on an established fee schedule collected prior to approval of the final map in the case of land being subdivided or prior to the issuance of a building permit in the case of construction or improvement of subdivided land, Park& Recreation Facilities Funds-This fund is used to account for fees collected for residential and sub-division developments collected either at the time grading permits are paid or prior to the approval of the final map. Its use is restricted for expenditures related to park development, maintenance and equipment. Page 3-1 Traffic Signals Funds-This fund is used to account for fees collected for residential,commercial and industrial developments collected either at the time grading permits are paid or prior to the approval of the final map. Its use is restricted for expenditures related to the acquisition and maintenance of traffic signals. Fire Facilities Restoration Fund-This fund is used to collect funds from developers for the purpose of construction, restoration and purchase of equipment for fire stations within the City. Waste-Recycling Fund -This fund is used to account for waste recycling fees collected by waste management. Its use is restricted for expenditures for education and other expenditures related to recycling. Energy Independence Program -This fund is used to account for loans to residents and commercial property owners for energy savings equipment. Pir Quality Management Fund-This fund accounts for receipts from South Coast Air Quality Management District, one-third of which is disbursed to the Coachella Valley Association of Governments. The remaining two-thirds are spent for programs that promote the goal of attaining Federal and State air quality standards. Aouatic Center Fund-This fund is used to account for the fees collected and expenses incurred in connection with operating the municipal aquatic center in the City of Palm Desert. Art in Public Places Program Funds-This fund accounts for fees collected from residential, commercial and public facilities development except for street and drainage projects. Its use is restricted for the acquisition, installation, improvement and maintenance of artwork to be displayed in the city,the administration of the program and community public art education programs. Golf Course Capital Improvement Fund - This fund accounts for fees collected from our Golf Course Timeshare project. The funds are used for golf course capital improvements, and equipment. Capital Proiects Reserve Fund-This fund is used to account for resources and expenditures for capital improvement projects that are related to the acquisition and development of public facilities, infrastructure and equipment. Buildings Fund-This fund is used to account for resources and expenditures for capital improvement projects that are related to the improvement and maintenance of public facilities and structures. Library Fund-This fund is used to track expenditures related to the City's public library which is operated by the Riverside County Library system. Parkview Office Complex-This fund is used to account for rent received from the City owned office complex. Desert Willow Golf Course Fund-This fund is used to account for the fees collected and expenses incurred in connection with operating the municipal golf course in the City of Palm Desert. Equipment Replacement Fund-This fund is used as an internal service fund to accumulative funds to replace city vehicles and equipment. Retiree Health Fund-This fund is used to account for funds contributed toward future and current retiree health expenses. Page 3-2 --I n P] `c 33 at � m o d =c ' - ) m a �to co EL 0- °' 'a Em m = wco < a m aa = ‹ LI, -igo m 0 v en• K m C m ,� 0 m m a n W y' al �aapv to 5 G7acoEoRm �� H 2 C ?1 n m 7 3 a = m rr w [0 IA id m an N al. .fa i .... i i - �. _cs al -pc i Traffic Safety O.I� a a Q a 0 a a a a fa 1 0 0 0 a 0 �R .-a. -.a i ..1 O fD CD 0 m W CO G go fp A Cn cry AIR a Cn Gas Tax LI O O 0 CO 0 O 0 i 3 . Q a 0 0 0 a 0 E .47 i W N 03 A R7 W x 1.1 ua n i A a co y a a w Measure A(Transportation) 0-to 0 w O w 0 O O w Cl, m n -n - 11, m o -"op N r 0n a i w s iI w s„ v co a 0 40 0 as i Housing fAltlgation Foe la O v Q 0 0 b A m m v a r5=, H Ca N w w n N Z w N i W N i 10 N Comm.Dor.Block Grants(CMG) CcC Co-n - s 2 W i A i i -n O A U3 co ca CD CO N Child Care Program N C.+ a7 0 o a -v o m O a O a 00 00 a i 1 i i -n a 0 0 0 0 A al Public Safety-Police Grants N m o a.a a C o O Al A rA m ea CD NacoN bd Prop.AFireTaxFundNsal CO w -CO a a m A W 0 toa a v o to cr' t-p N s - s i a ca A N G El v O ,New Construction Tax In W a a C a a CD ism 0 0 0 0 N T CO coe CO W W 0 0 N Drainage Fund O' A a Pa co a a ca N W CO O 0 0 C O iD i a 0 CO Co 0 Page 3-3 C) H "� m 0+ IA. m °, ° 17 x Ca n .� mE. Vic ❑ ay CO Ts J O. a �Q; „ a, m a e � � m is 'a C) a p y. 3 m ° — o CD < i0 "!7 ,r., i-1 • 7 a C7 m .Nr w 3 7 7 0- C tt G7 N SP C Cyr) SI °' la Aa ae ip C O s rn a) w m rmn rp mar N m C. V o A.L T TO CT) �. -4 Co A N y A � rc,Park&Recreation Fund Ito v 'CO o b v v o a t-'ic, -4 CA v v 0 0 o m 3 m pa Fr o A w Traffic Signal Fund 3 get la X go CD 00) -0 COW 0)) 0 COw Co a N 01 W w cm °Fire Facilities Fund 5 CO u, u7 'C ea G o 0 0 v o a C A cr) o o C v ra g a CO .� z- " =S tJJ a, 0 v v o o rn y m Waste Management Recycling y m pm v o rn o v m o v b ra a 0 n mW o 0) o O of o o o co 0 oe d v o 0 -iso o o J Q 1 I— om N N m w a) rn co) o) - " n C CO rc. o NJ A v v o °Energy Independence Program XI m v o i CCir 0 A T o ~ N Z CD o Lii ca 0 cn cn o 0 C -Im i 71 t La o -I. m coo ram,Air quality Management of Z cn a7 G R) [n m A Q o 0 1 0 o 0 0 o Cl) N 1 1 N - - O W W i W W 1 co c1.7' o o a v o Aquatic Canter t _ y Wi i W+ am, H G A . 0 A o A r 1 w s s al� 1 i j i p o v 0 y V o Capital Improvement Fund[2070 Plan) 01 O 0) C irw O1 a CCPP Co NJ 0 G W w i v — _I III N CO N NJ 71 co v w v o co .CIP-Drainage b o o 0 o o a 0 i al 0 0 0 0 — •n co r) v — v v o C1P-Parka t9J i COA b b 0 o o cs CO N 0 0 0 O 0 (CI A N A W 79 V 0) s ti 0) Q W imot.Art In Public Places(AIPP) i coo v m o cob °° c0 N o v N 0 N Fag£ 3-4 n a .4 0 Y t9 a 12 a ro roma 0 la —3 74 3 aQ, Qw - = c s' A ro -, mm � ala a b a) x 0 a 10 R In �c7 A p �. '00o 3. 0 tip C in "T7 7 C..0 m St d a 0 0 a' ❑ H N r] 0 h1 ❑ ' b M CD RI Sb fJ� .-. i -n 12.3 =_ c co 11 4 m CIP-Traffic Signals(3) .,• CD M 0 COW o 0 0o 00 n o 0 0 o p o 0 vi al - -.1 N ..- 3 w i � i i i �1 N y 1►f - A -n • 3 N ,coo o i coNI CNn Golf Course Capital Improvements re Q7 01 -& p -cot O to b. a - OCT 1 0 to a a o 0 0 co D• o ry s w a m is ;s w -n w n a rn Building Maintenance Fund Tf C a i O o • �' 00 N i o a �SO ~ 0 y 11 11 71 OS Ili r N m am A ri 0 Property Maintenance Fund C7 ai O. b C.4 ... r r Sp 0 i I o I - 73 a - m 0 m y. w w 1 0 w w „ aC m CO w en co a Library Administration Costs X Z 7.4 t,4 o b + 0 o N o C co▪o o o cn o 0 m I 11 -a a Kip -1. - CIC O in N i In A s G i Z 0 do o 0 40 N o,ParkvIew Office Complex N w Cn -co v in 01 0 0 " 0 --■ 0 0 0 0 o a 0 0 0 o 0 i i i n r41 0 0 W p co 0 10 co to w w in 0 a Desert Willow-Enterprise la& co W a m N rn - dD i 1Q o -+ 07 to tl) .-. tit w w -co co 4. w Equipment Replacement Fund to CA V O o V --.1con Or co 0 o A 0 o o 0 AI (0 Co 0 ,-I. 0 0 0 h7 r.71 Co 0 •1 0 0 0 - TO' la O ¢ W w a o a Retiree Health A o o A 0 0 m O 0 0 0 0 0 46 A N W W V tea — i A 0) 0) Pia - Cn N -+. tD N i - cow N a (4 N w v co o CII o co -1 TOTAL Special Revenue Funds In A -.1 1 Ul V -1 CDvrncoO A o, -No -a) po h7 In -.1 Cn O W p N A 0 W w o 0 Co40co4 A y 1 to to tr. o 1 co Cn CS (0 N Page 3-5 THIS PAGE INTENTIONALLY LEFT BLANK SPECIAL ASSESSMENT FUNDS Special Assessment Funds are used to account for proceeds of assessments collected from property owners within the respective assessment districts established that are legally restricted to expenditures for the specific purposes of the district formation. Various Landscaping and Lighting District Funds-These funds are used to account for expenditures and receipts of property taxes and service fees levied to the property owners in the various landscaping and lighting districts which were formed to provide landscaping and street lighting maintenance. Individual landscaping and lighting funds are set up for each district. Starting in 2003-2004 the service levels for each of the districts was reduced down based on the funding level agreed to by the property owners. Each level of service is described in the expenditure sheets. El Paseo Assessment District-This fund is used to collect assessments on all business establishments located within the boundaries set for the El Paseo parking and business improvement area based on a fee schedule established for the various types of businesses. Collections are made in the same manner and at the same time as the city business license fees. Proceeds from all charges are used for the promotion of business activities in the area. Zone i -President's Plaza I- Business improvement District-Established beginning in 1998/99 after proposition 218 to provide improvements and services within the boundaries of the district. The services include regular maintenance, repair, removal or replacement of all or any part of the improvements including removal of trimmings, rubbish, debris and other solid waste;the cleaning. Zone 2-Canyon Cove-These parcels receive benefit from the improvements and the maintenance of street lighting encompassing all streets within the Zone and the landscaped area north of Haystack Road. Zone 3-Vineyards-These parcels receive benefit from the improvements and maintenance of street lighting within the Zone and maintenance of the landscaped area along the West side of Portola Avenue. Zone 4- Parkview Estates-These parcels receive benefit from the improvements and maintenance of street lighting. Zone 5-Cook&Country Club Area-These parcels receive benefit from the Tract street lighting, Parkway landscaping and entrance landscaping improvements. This includes Desert Mirage, Sandcastles, Primrose. Zone 6-Hovley Lane West-These parcels lie generally East of Monterey Avenue and West of Portola Avenue and includes parcels and tracts along Hovley Lane West. These parcels receive benefit from the improvements and maintenance of street lighting, parkway landscaping and some parcels with dry wells. This includes Monterey Meadows,The Glen, Hovley Estates, Sonata I, Sonata II, Hovley Collection, La Paloma, La Paloma iI, La Paloma III, Sandpiper Court, Sandpiper West, Hovley West, Diamondback, Palm Court. Zone 7-Waring Court -These parcels receive benefit from the improvements and maintenance of landscaped parkways along Fred Waring Drive adjacent to the tract. Zone 8-Palm Gate-These parcels receive benefit from the improvements and maintenance of local street lighting and the landscaped parkways fronting the tract. Zone 9-The Grove-These parcels receive benefit from the improvements and maintenance of street lighting, landscaping and palm tree trimming within the public right-of ways. Page 4-1 Zone 11 -Portola Place-These parcels receive benefit from the improvements and maintenance of the landscaped parkways extending along Portola Avenue adjacent to the tract. Zone 13- Palm Desert Country Club-These parcels receive benefit from the improvements and maintenance of entryway landscaping and street lighting. This would include landscaping along Fred Waring Drive and along Hovley Lane East from Oasis to Washington. Zone 14- K&B at Palm Desert-All properties within the Zone benefit from street lighting, landscaping of the retention basin, and dry well maintenance. Zone 15-Canyon Crest-These parcels benefit from Tract street lighting and Parkway landscaping improvements. Zone 16-College View Estates-These parcels benefit from Tract street lighting and Parkway landscaping improvements.This would includes Sundance West, College View Estates I, Petuna I, Sundance East and The Boulders. President's Plaza Ill Business Improvement District-The district is located south of Highway 111 and north of El Paseo, east of Highway 74. The services include regular maintenance, repair, removal or replacement of all or any part of the improvements including removal of trimmings, rubbish, debris and other solid waste;the cleaning. Alessandro Alley-These parcels benefit from street lighting, parking and landscaping improvements. Benefit Assessment District No.1 (Section 29)-These parcels benefit from drainage basin improvements. 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Fr r► ' co ' ' I 07 in r00 insam0 0 N r M eh 1S3M 33NtlaNf}S 1 eiNi h hM N 1 M N 113 V. ~ n , Q o0 = 13ywmSeCMu bq 0 .c0 •y 00mCa m• c �j mti Ep, 51gi t ,. 4 32LL QSt. t . .? -1 C c V 2 a40 y a Jtm N p 1. °� _ Q [� U 'C m y a u Mm1u mr�. a e m u a oN O as m [ITS, d o ma 11 n � 1- o f E 0 c =c c R - `� 411 3 CO 6 E a Q a 8 m R2 e C b ',� 8� m ° m U i V 2 g n CZ w : c .ja: a a '" p S U � y ,� a y a Ra as A ~ c d I M . c a al CO Jp g a.� 4 � ~ �C3 � H .b 7v ya `m N »- c 0 41 D q m L m 0 n N .� Hm .,1 MI .0 E w a m C7 THIS PAGE INTENTIONALLY LEFT BLANK DEBT SERVICE ASSESSMENT DISTRICT FUNDS Debt Service Funds are used to account for the accumulation of resources and payment of bond principal and interests from special assessment levies. $4.423,000 1915 Act Improvement Bonds Assessment District No.00-1 (Silver Spur public Improvements. The bonds were issued to provide funds for public improvements and refunding of AD No.94-2 Sunterrace and AD No. 94-3 Merano.The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. $2.955.000 1915 Act Improvement Bonds Assessment District No.98-1 (Canyons at Bighorn). The bonds were issued to finance the acquisition of certain roadway improvements and water and sewer facilities associated with the Canyons at Bighorn development. The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. $67.915.000 Community Facilities District No.2005-1 (University Parkl.The bonds were issued to finance the construction and acquisition of public facilities that benefit the District. The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. $29.430.000 Section 29 Assessment District No.2004-02 Limited obligation Improvement Bonds.The bonds were issued to finance certain infrastructure improvements within the City's Section 29 Assessment District. The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. $10.935.000 2008 Special Tax Refunding Bonds Community Facilities District No.91-1 (Indian Ridge).The bonds were issued to refund and defease all the outstanding$16,260,000 principal of the Palm Desert Financing Authority 1997 Revenue Bonds.The bonds are not general obligations of the City payable from the assessments collected from the owners of properties located within the district. $3.165.000 Highland Underground Assessment District No. 04-01. Limited Obligation Improvement Bonds.The bonds were issued to finance the construction of utilities undergrounding and pay the cost of issuance. Redevelopment Agency/City Financing Authority. Fund is used to account for the resources and payment of the debt issued by the Palm Desert Financing Authority. Page 5-1 y rri 74 go G Ch n I. 4. 'tit y. `v › y ,i b -I 9' 'b �' I. 6' . re re re fq n X aci. -5. flEfiIi re ' F'] rroo G ra Rg+' P.g. m R - y m g "Ci R or 'd ea g {y a k H^re rD R J i .„ t�ii 6 a m N N en p ti 4 Assessment Dist 94-2(Sunlerrace) A A ID 0 A o b . O A A A O O o Cr 00 N 0 co O O 0 (le tle Co O 0 °r UI y 0 0 0 0 0 0 ea C[ N 0 0 i ~ J. J J J i T 5., m .+ o N so 0 M Vli A - a Cr d Assessment Dist.943 Merano) an ►I W Op V In '0 , LT Mu. N Ill 0 0 CO v O J O D 0Ca Ca 0 0 0 J J ..a 0 0 i .a 1, T ID rn w Cr W A Cl Cr Cr' i ..k 0 1,a1 Assessment Dist 98-1(Canyons at Bighorn Palo O W 9 C O W la L] pp s Gwr, 1(0 O r8n 0 0 0 0 to to 001 o - - a �o T Hm a A Cr A N w A C m o A v 0 {{�� W p� pp ppoo pppp pp Assessment Dist 01-01(59vsr Spur) H A - O A O 9 0 O A A A C 9 ' ' ' 1 ' 1 u CD r co co N Na 0 .I 0 9 0 0 .I •1 -1 9 C -‹rl m r� io C_ XI m tt±, Co YIW11 C :1 Cr a N m p) Assessment Dist. Highlands UnderBmundln9 ;1 ea 0 m 0 CO 0 0 , 0 C1 i VI 0 0 + p rn Fr 0 O ►I O a 0 .1 .I ►I 0 .+ Oo 0 ►I O a 0 ►I .t .I 0 j -1 w C to Z J J. J J Oa s N AV V w V 1 (P W C.n 'l `•"'I▪ CO 0 w Aesassment6lst-Sactlon29 W le R1 a c o a 0 0 ce , co c0 0 d' co N a o to 0 0 0 0 W W ha 0 co 0 co 0 C1 0 0 0 C C1 C1 1A 0 i J J i T mA v (�1 8 y N pt� ytr 8[� 8'+ Assessment DM.91-1(Indian Rldge) A W A Qt w J 1y A # W [h Cr Yp ✓ w 0 o W 0 ' 0 W W W r� o m 0 ce o 0 o 0 0 0 0 0 �5 0 A A 2. A A _A CoA a hi tT N to* CI V. a 14 W T 12 m A _UI so A to to 01 A A A O Comm.Faclllty District-University Park r, t0 co cs O co O 0 0 0 Co .OD pI C7 O W Ui ONO 0 0 Ca cc 0 0 0 0 C1 Co, ea 0 A A A A A W j T Finance AuthorityCity 01 Ca a a N w Cu cao can m . C1 0 , 0 , w . w IL1 y� -+ CI0 -a0ti Ca (a 0 0 coW coW Le cO m m IO 1 i Co Co- CO J -.Pe m Ce F. i OO m o C -1 m▪ 0, s. TOTAL W 0ID so ID J 4 W 00 co 6 5J1 To w m tin -co o o h7 [n co a. at to a p0 . . o a o Cr CO 9 0 as.16 0 0 0 0 CO W W 0 a N 01 Co 0 Page 5-2 PROPOSED CAPITAL IMPROVEMENT PROGRAMS and EXISTING PROGRAMS The Capital Improvement Program is a listing of proposed and existing projects for the acquisition and construction of general government resources and intergovernmental grants and reimbursements. These programs are outlined in the proposed five-year capital budget and the existing capital projects. The final approval of each project by Council/Board is based on recommendations by staff after the project has been through a thorough review and approval process by the appropriate committees and/or commission to ensure that concerns of all parties, including the public, affected by the project have been addressed. This section includes: Listing of the Proposed Five-Year Capital Improvement Program including Continuing Appropriations starting in Fiscal Year 2013-2014 to 2017-2018 Continuing appropriations are amounts which have been appropriated in Fiscal Year 2012-13 and are not expected to be expended by June 30, 2013. This applies primarily for capital improvement program budgets and specific programs that overlap fiscal years. When authorized, continuing appropriation totals are added to the new fiscal year budget totals in order to track all approved spending. The exact amount of appropriations for carryovers for each program will be determined at the end of the fiscal year during the preparation of the financial statements. Totals will include appropriations for 1) purchase orders and contracts encumbered totals and 2) unencumbered balances as of June 30, 2013 Page 6-1 CITY OF PALM DESERT FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM O FY2014-2018 t- w PROJECT FY 12-13 FY 13.14 a COST Carry Over Year1 rL Project Hams Fund ESTIMATE:El) as of 1.31.13 Amount PUBLIC WORKS PROJECTS 1 Monterey Avenue 11.10 Interchange Improvements Measure A S12,699,000 $B,623,191 2 Right Turn Lane-Fred Waring Drive To Hwy.111 Measure A 5776,000 $656,181 Measure A $120,000 3 Portals Interchange At Interstate 10 $71,993,000 Unfunded 4 Cook Street Widening-Phase II Measure A $6,100,000 Measure A $207.426 12,000,000 Gas Tax S555,170 S565,000 5 Resurfacing Streets Gas Tax Annual Project $739,630 _ Recycling $160,000 $201,000 General S1,220,000 $1,000,000 New Construction Tax $100,000 $41,475 6 City-Wide Parking Lot Maintenance General Annual Project $76,352 Unfunded 7 Nuisance Water Inlet/Drywall Drainage Reserve Annual Project $150,000 8 Monterey Improvements-Magnesia Falls To Hovley Lane East Measure A $6,600,000 34,500,000 9 Storm Drainage Maintenance Drainage Reserve Annual Project $60,000 10 Portala Avenue Sidewalk Relocation Capital Project Reserve $460,000 $460,000 11 Fred Waring Drive&Monterey Ave.Turn Pockets Measure A $3,122,710 $2,833,943 Drainage $384,961 Traffic Signal 550,000 Traffic Signal Reserve 12 Traffic Signals-Accesalble Pedestrian Program Annual Project CDBG Unfunded Section 29 AD $96,000 13 meet Light installation et Dinah Shore Drive&Portals Avenue #135,000 and San Pablo&San Gorgonio Traffic Signal $40,000 Hew Construction Tax 5100,000 $100,000 14 ADA Curb Ramp Modifications General Annual Project $60,727 $26,000 Measure A $60,000 Unfunded Capital Project Reserve $397.220 15 Alessandro Improvements S7.064,000 Unfunded $4,700.000 16 Bridge inspection Program Measure A Annual Project $100,000 $100,000 Page 6-2 a 3rnFY 14-15 FY 15.16 FY 16-17 FY 17-18 Year 2 Tear 3 Year 4 Year 5 Grants,Reimbursaents,Agreements,MOU's etc. a. Amount Amount Amount Amount PUBLIC WORKS PROJECTS CVAG Participation(Masson~A)$2.8M;CMAQ Grant 1 31.771M,DEA-21 3990,000,SLPP 32.8M Lost RDA Funding:$733,179(851-4389-433-4001) 2 CMAQ Grant;686,140&Toll Credit$61,000 "7"" this for 75%participation from CVAG$54,075M this could offset the$66M that is unkind leaving an unfunded balance of$10,926M,STP Local$1.275M 3 (Project estimated completion 2020) Lost RDA Funds:Project Area#2-54,117,017 66,000,000 666,330,000 (661-4361-433.4001) Lost RDA Funds:Project Area#3-$8,200,000 (853-4361-433-4001) 4 $3,656,500 $2,000,000 61,900,000 $1,900,000 $1,900,000 $1,900,000 These funds are CItys local share.Local share of Measure A Funds can be spent on maintenance. CVAG Measure A funds are restricted in terms of maintenance. $60,000 6 560,000 $100,000 7 $150,000 6150,000 $150,000 $150,000 8 62,000,000 Lost RDA Funding:$986,720(860-4363-433-4001) Lost RDA Funding:5600,000(851-4368-433-4001) 9 $80,000 ;60.000 $60,000 $00,000 10 11 Lost RDA Funding:;386,084(880-4383-433-4001) $40,000 610,000 12 $50,000 650,000 s50,000 13 - HSIP Grant;121.200 14 $60,000 650,000 $60,000 660,000 $50,000 $50,000 $50.000 $60,000 15 Lost RDA funding. 16 $100,000 $100,000 $100,000 $100,000 Page 6-3 CITY OF PALM DESERT FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM O FY 2014-2018 I- U PROJECT FY 12-13 FY T3-14 cc COST Carry Over Year 1 a Project Hams Fund ESTIMATE:(1) as of 1-31-13 Amount PUBLIC WORKS PROJECTS 17 Purchase and Installation of WhlcIe Spsed Feedback Signs Traffic Signal $140,000 $140,000 18 Traffic Signal Maintenance Project Traffic Signal $240,000 S240,000 Traffic Signal Reserve $75,000 $76,000 19 LED Indication Replacement Program(Annual) Measure A $60,000 Unfunded 20 NEW REQUEST:San Pascual Channel Access Ramp Drainage $140,000 $140,000 Traffic Signal 524,380 Traffic Signal Reserve $24,380 21 NEW REQUEST:IISHA Upgrades Program $219,420 General 524,380 Unfunded 22 NEW REQUEST:Country Club Median Landscape renovation Capital Project Reserve $136,760 $136,760 between Portals and Cook _ 23 HEW REQUEST:Gerald Ford Median Landscape from Gateway Capital Project Reserve 514,250 514,280 to 400 ft West of intersection 24 Monterey Median Landscaping Capital Project Reserve $218,000 $216,164 BUILDING MAINTENANCE: 26 PS Art Museum Upgrades New Construction Tax $70,000 $18,973 26 _Sheriff Substation roof replacement New Construction Tax $360,000 $41,873 27 Sheriff Substation HVAC replacements •Building Maint $1,200,000 $1,142,072 28 Fire Stations No.33&71 Roaf Replacements Building Maint $360,000 $26,240 PARK IMPROVEMENTS Civic Center Park Park Fund Annual Project 1187,833 513,600 Improvements Park Fund Reserve Annual Project 357,482 ADA Upgrades to Playgrounds Park Fund 58,000 29 Resurfacing Tennis 6 Basketball Courts Legends Fields(P723-11)Park Fund Reserve $16,000 $16,000 Skate Park Park Fund Reserve Park Fund Aquatic Facility Annual Project Aquatic Fund 560,000 Havlsy Soccer Park ADA Upgrades to Playgrounds Park Fund $6,000 30 Drinking Fountain Repairs Park Fund $6,000 improvements Park Fund 520,000 Resurfacing Tennis 6 Basketball Courts Park Fund Freedom Park ADA Upgrades to Playgrounds Perk Fund $5,000 31 Topoff Volleyball Court Sand Park Fund $1,000 Fence Repairs Park Fund_ $8,000 Resurfacing Tennis 6 Basketball Courts Park Fund Palms Village Park ADA Upgrades to Playgrounds Park Fund 32 Topoff Volleyball Court Sand Park Fund 51,000 Water Play Feature Park Fund $5,000 Resurfacing Tennis 6 Basketball Courts Park Fund Page 6-4 I- z a a to FY14-15 FY15.16 FY16-17 FY17-18 Year 2 Year 3 Year 4 Year 5 Grants,Reimbursements,Agreemerrta,MOU'a etc. a Amount Amount Amount Amount PUBLIC WORKS PROJECTS 17 18 19 550,000 $50,000 $50,000 5+50,000 20 21 • $73,140 573,140 573,140 573,140 22 23 24 25 28 27 28 PARK IMPROVEMENTS 29 30 31 32 Page 6-5 CITY OF PALM DESERT a FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM O FY2014-2018 i- aW PROJECT FY 12.13 FY 13.14 COST Canty Over Year 1 a. Project Hama Fund ESTIMATE:(1) as of 1-31.13 Amount PARK IMPROVEMENTS Joe Mann Park • AAA Upgrades to Playgrounds Park Fund $6,000 - Topoff Volleyball Court Sand Park Fund 61,000 33 Volleyball Court Border Replacement Park Fund $10,600 Drinking Fountain Repairs Park Fund _ $5,500 Resurfacing Tennis&Basketball Courts Park Fund 34 Magnesia Falls Park ADA Upgrades to Playgrounds University Park 36 ADA Upgrades to Playgrounds Park Fund Fence Repairs Park Fund $7,500 Resurfacing Tennis&Basketball Courts Park Fund Cahuilla Park 36 Resurfacing Tennis&Basketball Courts Park Fund Restrooms(P714-11)_Park Fund Reserve _ Ironwood Park 37 ADA Upgrades to Playgrounds Park Fund Reserve _ Washington Charter 38 ADA Upgrades to Playgrounds Park Fund Playground Equipment Replacement_Park Fund $20,000 Olsen Field 39 Replacement of Sparta Lighting Park Fund $20,000 Park Fund Reserve $20,000 Magnesia Fails Park 40 ADA Upgrades to Playgrounds Park Fund i OTHER PROJECTS 41 NEW REQUEST:Property Acquistion Capital Project Reserve $300,000 42 City Childcare Facility Childcare Fund $1.500,000 $1,339,050 $138,000 43 Starwood Transition Arse Golf Capital Annual Project $25,000 44 Bladder Reservoir Repairs •Golf Capital ;500,000 45 irrigation Pump Motor Renovations Golf Capital $135,000 46 Golf Cart Paths Golf Capital Annual Project 620,000 47 Practice Range Renovations Golf Capital $350,000 48 HVAC Replacements Golf Capital Annual Project $36,000 49 Firecliff•Greens,Fairways&Sunken Golf Capital $1,325,000 60 Flrscliff-Lake00 Renovations Golf Capital $825,000 61 Mountainvlew-Greens,Fairways&Bunkers Golf Capital $584,815 62 Desert Willow Signage Golf Capital $15,000 - 63 Academy Equipment Golf Capital $30,000 $30,000 54 CartJBag Drop-off wall improvements Golf Capital $7,500 $7,600 66 •Perimeter Landscaping Golf Capital Annual Project $235,000 68 Computers Golf Capital 626,000 $25,000 67 ONE Solution Enterprise Software Equipment Replacement 3318,660 $36,896 58 Tee Box(Fire Cliff)Renovations&Design 'Golf Capital $30,000 630,000 59 Storage Modular: Golf Capital 610,000 $10,000 60 •Airwall Repaint(Banquet Dinning Dividers) Golf Capital $10,000 $10,000 _61 NEW REQUEST:Computer Workstations Equipment Replacement $65,000 ;66,000 62 NEW REQUEST:Computer Servers Equipment Replacement $18,000 $18,000 63 NEW REQUEST:Motorcycle Replacement Equipment Replacement $54,000 $54,000 - 64 NEW REQUEST:Refurbish and Remount Equipment Replacement $110,000 $110,000 66 NEW REQUEST:AIPP-Art Place AIPP 650,000 $50,000 66 NEW REQUEST:Specialised Skid Steer Loader w136"Bucket Capital Project Reserve $30,000 $30,000 and Broom attachment 67 NEW REQUEST:GPS Vehicle Tracking System Capital Project Reserve $44,445 ;22,223 68 NEW REQUEST:Fuel Management System Capital Project Reserve $50,000 $50,000 69 NEW REQUEST:Police Capital Capital Project Reserve 149,600 ;49,500 70 NEW REQUEST:Fire Capital Capital Project Reserve 56,900 $5,900 Page 6-6 r x 0 u • FY14-15 FY16-16 FY16-17 FY17-t8 Ere Year 2 Year 3 Year4 Year 5 Grants,Reimbursements,Agreements,MOU's etc. a Amount Amount Amount Amount PARK IMPROVEMENTS 33 34 35 - 36 37 38 39 40 OTHER PROJECTS 41 42 43 626,000 _ 625,000 626,000 $25,000 44 46 48 $20,000 $20,006 $20,000 $20,000 47 48 $35,000 636,000 $35,000 636,000 49 676,000 61,260,000 50 $75,000 $750,000 51 52 53 54 65 $235,000 $236,000 $235,000 S235,000 66 626,000 67 68 69 SO 61 62 63 64 65 66 67 $22,223 68 1 69 70 Page 6-7 = CITY OF PALM DESERT FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM v FY2014.2018 H U oa PROJECT FY 12-13 FY 13.14 COST Carry Over Year 1 a. Project Name Fund ESTIMATE:(1) as of 1-31.13 Amount HOUSING Housing Authority $220,000 71 Acquisition,Rehabilitation&Resale Unfunded Annual Project(1) 72 Hoe Improvement Program Housing Authority Annual Project(1) $26,000 m Unfunded Housing Authority $25,000 73 Affordability Covenant Maintenance Unfunded Annual Project(1) 74 HomebuyerAssistance Housing Authority Annual Project(1) $500,000 Unfunded 75 Laguna Palma Housing Authority Carryover(1) $2,732 Housing Authority Carryover(1) $364,764 76 One Quail Place Housing Authority Carryover(1) $433,430 71 California Villas Housing Authority Carryover(1) $441,234 Housing Authority Carryover(1) $46,414 78 Carlos Ortega Villas Housing Authority Carryover(1) 119,652,600 79 Sagecrast Housing Authority Carryover(1) $610,851 Housing Authority Carryover(1) $114,447 80 NEW REQUEST:Desert Pointe Housing Authority Carryover(1) $500,000 Housing Authority Carryover(1) $326,086 81 Catalina Housing Authority Carryover(1) $74,862 82 Las Serenas Housing Authority Carryover(1) $404,554 83 Pueblos Housing Authority Carryover(1) $29,831 84 Palm Village Housing Authority Carryover(1) $4,617 85 Candlewood Housing Authority Carryover(1) $10,654 UNDERFUNDED -OR NO FUNDING: Fire Feclil ies $734,806 $75,000 • 86 New North Sphere Fire Station 510,679,198 Unfunded Capital Project Reserve $273,755 87 Mid-Valley Bike Path $6,800,000 Unfunded Drainage $360,000 88 Gerald Ford Drive Drainage Line 3B Unfunded $4,400,000 AKA:North Sphere Drainage Drainage Reserve 880,000 Capital Project Reserve $50,000 09 President's Plaza Eset&West Parking Lot Rehabilitation $4,000,000 Unfunded $3,960,000 Portals Park(North Sphere)-Bond Funds 90 Future Improvements Unfunded $1,000,000 Page 6-8 r 0 a U W FY 14-15 FY 15.16 FT 16-17 FT 17-18 Tear 2 Tear 3 Tear 4 Year 5 Grants,Reimbursements,Agreements,MOU's etc. o. Amount Amount Amount Amount HOUSING 71 6224,400 $2282888 $233,466 $235,135 72 $28,500 $26,010 $26,530 $27,061 73 $28,500 $26,010 $26,530 $27,061 74 - - $258,000 $260,100 8266,302 8270,608 76 76 77 - 76 79 80 51,600,000 81 82 83 84 85 UNDERFUNDED -OR NO FUNDING: 86 Lost RDA funding. 87 CMAQ funds$2,200,000 Funding In FY 14115. $6,200,000 88 $3,960,000 - This project should use drainage funds that are not needed elsewhere. 89 Use of SA RDA bond funds if State of California approves. 90 51,000,000 Page 6-9 1- CITY OF PALM DESERT x a FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 0FY2014-2018 t- n -Wi PROJECT FY 12-13 FY 13.14 o0C COST Carry Over Year 1 a- Project Hams Fund ESTIMATE:(1) as of 1-31-13 Amount... Note:Carryover(1).DUE TO THE CURRENT MID POSSIBLE FUTURE IMPACTS OF ABIOS, CARRYOVER YEAR 1 PROJECTS LISTED AS CARRYOVERS WILL ONLY BE FUNDED TO THE EXTENT THAT MONIES ARE General 1,357,079 1,049,380 AVAILABLE FOR THE PURPOSE OR PROJECT NOTED. Gas Tax 1,304,800 685,000 Measure A 17,040,743 2,200,000 Housing Mitigation - - CDBG - - Childcare Fund 1,339,650 138,000 New Construction Tax 202,321 100,000 Drainage 384,961 600,000 Park Fund 187,833 124,000 Traffic Signal 380,000 114,380 Fire Facilities 734,606 76,000 Recycling 160.000 201,000 Air Quality - - Aquatic Fund - 60,000 Capital Project Reserve 887,169 1,117,623 Drainage Reserve - 290,000 Park Fund Reserve 72,482 20,000 AIPP - 60,000 Traffic Signal Reserve 75,000 24,380 Golf Capital - 427.600 Building Maint 1,168,312 - Section 29 AD - 95,000 OC Enterprise - - Equipment Replacement 36,896 247,000 Housing Authority 22,617,066 1,270,000 Unfunded 4,700,000 3,960,000 52,647,907 12,608,263 Page 6-10 t- z m 0 ra t- rgw• FY14-15 FY15.16 FY16.17 FY17.18 Year 2 Year 3 Year 4 Year 6 Grants,Reimbursements,Agreements,MOLPA etc. o. Amount Amount Amount Amount FO YEAR 2 YEAR 3 YEAR 4 YEAR 6 FUND TOTAL tie - 2,406,469 211 - - - 1,869,800 213 4,050,000 2,060,000 5,705,600 11,720,000 42,766,243 214 - - 220 . . - 224 • - - - 1,477,660 231 50,000 - - - 352,321 232 - - - - 884,961 233 - - • 311,833 234 40,000 - - 534,380 231 . - 809,506 230 - - 361,000 s - - -xi - sax - - - 50,000 400 22,223 - - - 2,027,006 420 210,000 210,000 210,000 210,000 1,130,000 430 - - - - 92,482 434 - - - 60,000 444 10,000 - - . 109,380 441 415,000 1,566,000 390,000 1,066,000 3,862,600 46e - - - - 1,168,312 461 - - - - 96,000 614 - - 63e - - - 282,896 671 1,600,000 - - - 26,207,066 14,913,540 764,148 60,204,968 786,006 85,316,661 21,210,763 4,689,148 66,510,468 13,761,005 171,247,554 Page 6-11 THIS PAGE INTENTIONALLY LEFT BLANK THIS PAGE INTENTIONALLY LEFT BLANK HOUSING ADMINISTRATION HOUSING ADMINISTRATION FUND# 870 Program Narrative: Prior to dissolution, the Redevelopment Agency allocated 20%of all tax increment received to provide row and moderate-income housing throughout the city. No longer allowed by ABx1 26, Housing Administration now includes only those costs associated with administration of the housing authority assets. Expenditure 2011-2012 2012-2013 2012-2013 2013-2014 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS, 991,277 722.7% 714,402 769.531 6.47% CTHE0 SERViCES :3..767 3,750 2.689 3,730 •0.53% r TOTALS- 995,044 726.546 i 717.091 773,261 6.43% --1 SIGNIFICANT CHANGES. Page 7-2 CITY OF PALM DESERT BUDGET WORKSHEETS FY 2013-2014 HOUSING ADMINISTRATION 870 2011-2012 2012-2013 2012-2013 2013-2014 Account Code Account Description Actuals - Adopted Projected Budget 870.4195-466.10-01 SALARIES-FULL.TIME 713,929 477,000 472,900 503,812 870-4195.466,10-02 SALARIES-OVERTIME - - - 870-4195-466.11-15 RETIREMENT CONTRIBUTION 169,592 119,000 117,706 129,599 870-4195-466.11-16 MEDICARE CC)NTRB-EMP 10,426 7,000 6,500 7,078 870-4195-466.11-17 RETIREE HEALTH - 31,89E 31,896 31,896 870-4195-466 11-20 INS PREM-LTD 5,459 3,900 3,900 3,905 870-4195-466.11-21 INS PREM- HEALTH 86,216 78,200 75,800 87,285 870-4195-466.11.24 INS PREM- LIFE 1.896 1,500 1,400 1 562 870-4195-466.11-25 WORKER'S COMPENSATION 3.760. 4,300 4,300 4.394 870-4195-466.31.15 MILEAGE REIMBURSEMENT 96 , 250 125 250 870-4195-466,31.20 CONFERENCE/SEMINARS 955. 1,000 1,000 2,500 870-4195-466.31-25 LOCAL MEETINGS 565 500 250 500 870-4195.466.36-50 TELEPHONE 918 500 480 480 870-4195-466.36-60 POSTAGE&FREIGHT 1,232 _ 1,500 834_ - HOUSING ADMINISTRATION 995.044 726,54E 717,091 773,261 AUTHORIZED PERSONNEL ADOPTED BUDGET REQUESTED BUDGET 12-13 13-14 Grade Title Full-Time I Filled Full-Time J Part-Time 140 DIRECTOR OF HOUSING 1 1 1 123 MANAGEMENT ANALYST !I 1 1 2 121 ACCOUNTANT ii 1 1 0 113 HOUSING PROGRAMS TECHNICIAN 2 2 2 TOTAL - 5 1 5 5 0 Page 7-3 PALM DESERT HOUSING AUTHORITY 'HOUSING AUTHORITY ADMINISTRATION FUND N 871 Program Narrative: The Palm Desert Housing Authority now owns and operates over 1100 rental units previously owned by the Redevelopment Agency. Operations include day to day maintenance, leasing, and vacancy turnover. Expenditure 2011-2012 2012-2013 2012-2013 2013-2014 Percentage Summary Actuals Adopted Protected Budget Change SUPPLIES u o 1000 ,.5i;-1 100.00% OTHER SERVICES 35,247 79,80C 103,302 10.8,30D 35.71% CAPITAL OUTLAY 532 10,000 70,000 70,000 600.00% TRANSFERS OUT 850.646 717,091 773.261 -9.10% TOTALS: I 35,780 I 89.800 I 173,402I 179,800` 0.00% SIGNIFICANT CHANGES: A.Expenditures previously budgeted in Housing Set-Aside Fund. B.Covers expenditures related to administration of Housing Authority such as staffing,training.etc. , I I Page 7-4 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2013-2014 HOUSING AUTHORITY ADMINISTRATION 871 2011-2012 2012-2013 2012-2013 2013-2014 Account Code Account Description Actuals Adopted Projected Budget 871.4192.419.37-20 LIABILITY INSURANCE 21,911 - 23,018 24,000 871-4195-466.10-10 MEETING COMPENSATION 1,700 4,800 4,800 5,000 871-4195-466.21-10 OFFICE SUPPLIES - - 100 500 871-4195-466.30-15 PROF-LEGAL 8,730 50,000 50,000 50,000 871-4195-466.30-90 PROF-OTHER ADMINISTRATION 200 10,000 10,000 5,000 871-4195-466.30-92 PROF-OTHER - 15,000 14,500 20,000 871-4195-466.32-10 LEG REQ. ADVERTISING - - 984 1,500 871-4195-466.33-70 RIM-OTHER EQUIPMENT 532 10,000 10,000 10,000 871-4195-466.36-10 PRINTING/DUPLICATING 2,675 - - 1,300 A 871-4195-466.36-60 POSTAGE&FREIGHT 31 - - 1,500 A 871-4195-466.40-40 CAP-OFFICE EQUIPMENT - - - 1,000 A 871-4199.499.50-10 INTERFUND OP TR OUT - 850,646 717,091 773,261 B 871-4475-466.33-10 RIM-SANTA ROSA APTS - - 60,000 60,000 HOUSING AUTHORITY ADMINISTRATION 35,780 940,446 890,493 953,061 Page 7-5 HOUSING AUTHORITY-LAGUNA PALMS APTS. FUND# 871 HOUSING AUTHORITY-LAGUNA PALMS APTS DEPT. 8610 Program Narrative: Laguna Palms Apartments has 48 recently renovated units that are rented at affordable levels for very low, low, and moderate-income families. Expenditure 2011-2012 2012-2013 2012-2013 2013-2014 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 204,179 201,219 I91.i 33 203,914 1.34% CAPITAL OUTLAY 821 2,732 4,193 #DI VI0! TOTALS: 204,999 201,219 194,665 208,107 3.42% SIGNIFICANT CHANGES: Contract services includes: Pest Control,Gardening and Subcontract cleaning services. Utilities Services Includes Telephone.Trash Removal,Gas& Electric,Water and Sewer. Repairs&Maintenance rncludes:Elecirical,Plumbing,Carpet&Flooring,Building Supplies.Landscaping, Mechanical Equipment.Painting and Janitorial Supplies. Available Nei income may be used to onset Debt in Low-Mod Set Aside Fund 1870). A.Based on Replacement Reserve Study protections. Page 7-6 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2013-2014 HOUSING AUTHORITY-LAGUNA PALMS APTS 871 8610 air 2011-2012 2012-2013 2012-2013 2013-2014 - Account Code Account Description Actuals Adopted Projected Budget . Revenue: 4 871-8610-363.20-00 TOTAL RENTAL INCOME 207,380 198,332 217,623 227,044 Expenditures: 871.8610-466,30-90 PAYROLL 87,26E 87,843 82,989 B7,843 871-8610-466.30-92 CONTRACT SERVICES 26,736 15,785 20,222 18,480 871.8610-466.30-93 MANAGE11ENT FEE 20.090 20,160 20,125 20,160 671-861 0-466 32-23 ADVERTISING/PRQMOTION 227 300 366 300 871-8610-466.33-1 R R/M-BUILDING 16.268 23,171 17,280 23,171 871-8610-466 35-14 UTILITIES 44,878 45,480 43,730 45,480 871-8610-466.36-95 MISCELLANEOUS EXP 8,692 6,480 7,221 8,480 ~SUBTOTAL EXPENDITURES 204,179 201,219 191,933 203,914 NET OPERATING INCOME"NOI" 3,181 , '.8,1 25,690 23,130 871-6610-466.33 11 REPLACEMENT EXPENDM_sR' S • 2.732 4,193 A 871-8610.466 40•01 LAGUNA PALMS CONSTU1EHAB - - 871-8810-486.40.50 CAPITAL IMPROVEMENTS 621 - - NET INCOMEJL.OSS 2,360 1207) 22.958 18.937 Page 7-7 HOUSING AUTHORITY-CATALINA GARDENS APT FUND Q 871 HOUSING AUTHORITY-CATALINA GARDENS APT DEPT, 8620 Program Narrative: Catalina Gardens Apartment complex has 72 units that are rented at affordable levels for very low, low, and moderate- incorne seniors. Expenditure 2011.2012 2012-2013 2012-2013 2013-2014 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 298,656 298,481 258,168 308.969 3.519%0 CAPITAL OUTLAY 530 - 74,852 52,336 #DIV101 TOTALS: 299,167 298,481 363,020 I 361,305 21.05% SIGNIFICANT CHANGES: Contract services Includes: Pest Control,Gardening and Subcontract cleaning services. Utilities Services includes:Telephone,Trash Removal.Gas&Electric,Water and Sewer. Repairs&Maintenance includes:Electrical, Plumbing,Carpet&Flooring,Building Supplies,Landscaping, Mechanical Equipment, Pool Maint.,Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870). A.Based on Replacement Reserve Study projections. Page 7-8 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2013-2014 HOUSING AUTHORITY-CATALINA GARDENS APT 871 8620 -. , 2011-2012 2012-2013 2012-2013 2013-2014 Account Code Account Description Actuals Adopted Projected Budget Revenue: , 871-8620-363.20.00 TOTAL RENTAL INCOME 249,768 266,568 266,110 272,292 ExpendItures 871-8620-466.30-89 PAYROLL 108.894 107,736 106,556 107,736 871.8620-466.30-92 CONTRACT SERVICES 45,138 40,857 46,010 51,345 871-8620-466.30-93 MANAGEMENT FEE 29,995 30.240 30,205 30,240 871.8620-466.32-23 ADVERTISING/PROMOTION 1,953 1,300 1,070 1,30C3 871-8620-466.33-10 WM• BUILDING 33,359 46,488 32,892 46,488 871-8620-466.35.14 UTILITIES 65,553 59,100 60,074 59,100 871-8620-466.36-95 MISCELLANEOUS EXP 13,663 12,760 11,355 t2,760 SUBTOTAL EXPENDITURES 298,656 Z:J%i•481 288,168 308.969 NET OPERATING INCOME"NOI" (48,888 (31.913) [<<.r 38( (36,6771 871-8620.466,33-11 HEPLACEMENT EXPENDITURE - 74,852 52,336 A 871-8620-466.40-01 CATALINA CONST/PEHAB - - - 871-8620-466.40-50 CAPITAL IMPROVEMENTS 530 - - NET INCOME/LOSS (49,419) (31,91,:; Page 7-9 HOUSING AUTHORITY-DESERT POINTE FUND# 871 HOUSING AUTHORITY-DESERT POINTE DEPT, 8630 Program Narrative: Desert Pointe Apartment complex has 64 units that are rented at affordable levels for very low, low, and moderate- income seniors Expenditure 2011-2012 2012-2013 2012-2013 2013-2014 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 249,147 261,863 242,196 256,751 -1.95% CAPITAL OUTLAY 22,144 - 326,086 554,897 tDIVOI TOTALS: 271,291 261,863 568.282 • 811,648 209.95% SIGNIFICANT CHANGES: Contract services includes: Pest Control,Gardening and Subcontract cleaning services. Utilities Services Includes.Telephone,Trash Removal.Gas&Electric,Water and Sewer. Repairs&Maintenance includes:Electricai,Plumbing,Carpet&Flooring, Building Supplies,Landscaper g. Mechanical Eiuipment,Poor Main . Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(670) A.Based on Replacement Reserve Study projections. B.Contingent on SA receiving a"Finding of Completion"from the Department of Finance.and subsequent availability of housing bond proceeds. Page 7-10 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2013-2014 HOUSING AUTHORITY-DESERT POINTE 871 8&30 2011-2012 2012.2013 2012-2013 2013-2014 Account Code Account Description Actuals Adopted Protected Budget Revenue: 871-8630-363.20.00 TOTAL RENTAL INCOME 4 i 2:5O.619 1=.ri..82 e7'325 gxpendituree: 871-8630-466.30-92 CONTRACT SERVICES 385/54 36,774 31.635 31,662 871.8630-466.30-93 MANAGEMENT FEE 26,335 26,850 26,610 26.860 871-8630-466.30.97 PAYROLL 86,545 84.768 82,768 84,768 67t-8630-466.32-23 ADVERTISING/PROMOTION 385 300 150 300 871-8630-466,33-10 WM-BUILDING 31,139 51.866 40,722 51,866 871-8630-466.35.14 UTILITIES 54,442 50,971 50,046 50,971 871-8630-466_36.95 MISCELLANEOUS EXP 1 t,546 10,304 10.065 10,304 SUBTOTAL EXPENDITURES 249,147 261,853 242.196 256,751 NET OPERATING INCOME"NOI" (/.491) (11,244) 24 1 B6 "r I,074 671.8636-466,33.1 t REPLACEMENT EXPENDITURES 19,750 326.086 54,897 A 87i-8630-466,40.01 DESERT POINTE CONST/REHAB - - 560,000 B 871-8630-466.40.50 CAPITAL IMPROVEMENTS 2,394 - - NET INCOME/LOSS (29,635) (11244) (301,900) (533,6?3) Page 7-11 HOUSING AUTHORITY-LAS SERENAS FUND✓* 871 HOUSING AUTHORITY-LAS SERENAS DEPT. 8640 Program Narrative: Las Serenas Apartment complex has 150 units that are rented at af€ordable ?evels far very low. low, and moderate- income seniors. Expenditure 2011-2012 2012-2013 2012-2013 2013-2014 Percentage Summary Actuals Adopted Projected Budget Change SALARY ANC BENEFITS SUPPLIES OTHER SERVICES 494,898 515,356 472,097 512,130 -.0.63% CAPITAL OUTLAY 20,276 - 404,554 304,906 !lCIV101 TOTALS: 515,173 515,356 876.651 817,036 58.54 SIGNIFICANT CHANGES: Contract services includes' Pest Control,Gardening and Subcontract cleaning services Utilities Services includes:Telephone.Trash Removal,Gas&Electric,Water and Sewer. Repairs&Maintenance Includes:Electrical,Plumping.Carpel&Flooring, Building Supplies.Landscaping, Mechanical Equipment,Painting and Janilonai Supplies. Available Net Income may he used to offset Debt In Law-Mod Set Aside Fund(870). A.Based on Replacement Reserve Study protections. Page 7-12 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2013-2014 HOUSING AUTHORITY- LAS SERENAS 871 8640 2011-2012 2012-2013 2012-2013 2013.2(314 Account Code Account Description Actuais Adopted Projected Budget Revenue: 871-6640-363.20-00 TOTAL RENTAL INCOME 708.818 715,963 711.644 720,731 i Ewenditu►e5 871-8640-466.30-92 CONTRACT SERVICES 64,906 67,366 62,036 64,140 871-8640-466.30.93 MANAGEMENT FEE 62,470 63,000 62,895 63,000 871-8640-466.30-98 PAYROLL 146,815 153,167 142,841 153,167 871-6640-466.32-23 ADVERTISING/PROMOTION 3,399 1,300 1,382 1,300 871.8640-466.33-10 RIM-BUILDING 73,347 93,404 73,449 93,404 871-8640-466.35-14 UTILITIES 121,379 121,320 112,629 121.320 871-8640.466.36-95 MISCELLANEOUS EXP 22,582 15,799 16,665 15,799 SUBTOTAL EXPENDITURES 494,898 ' 51.-. 5' - 472..', 7 512,130 NET OPERATING INCOME"NOi" 1 s'r.r 1 200,607 239.547 208,601 871-8640-466.33.11 REPLACEMENT EXPENDITURES 16,251 • 404,554 304,906 I A 871-8640-466.40-01 LAS SERENAS CONST/PEHAB - - - 871.8640-466.40-50 CAPITAL IMPROVEMENTS 4.024 - NET INCOME!LOSS 193,645 200.607 (165,007) (96.3; Page 7-13 1 HOUSING AUTHORITY-NEIGHBORS GARDEN APT. FUND 4 871 HOUSING AUTHORITY-NEIGHBORS GARDEN APT. DEPT. 8650 didi Program Narrative: Neighbors Garden Apartment complex has 24 units that are rented at affordable levels for very low,low, and moderate- income families. Expenditure 2011-2012 2012-2013 2012-2013 2013-2014 Percentage Summary Actuals Adopted — Protected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 116,912 120,055 102,762 120,381 0 27 CAPITAL OUTLAY 12,761 - - - itDFVi0l TOTALS: 129,674 120,055 102,762 ' 120,381 0 21°. SIGNIFICANT CHANGES. Contract services Includes: Pest Control,Gardening and Subcontract cleaning services. Utilities Services includes: Telephone,Trash Removal.Gas a Electric,Water and Sewer. Repairs&Maintenance includes Electrical, Plumbing.Carpet&Flooring,Building Supplies,Landscaping, Mechanical Equipment,Painting and Janitorial Supplies Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870). Page 7-14 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS re 2013-2014 HOUSING AUTHORITY-NEIGHBORS GARDEN APT. _ 871 8650 2011.2012 2012-2013 2012-2013 2013-2014 Account Code Account Description Actuals Adopted Projected Budget Revenue: _ _ 87 1.8650.363.20.00 TOTAL RENTAL INCOME /12,'960 115,160 137,365 140,808 r 1 £xpegdltttre 871-8650-466.30-88 PAYROLL 31,068 35,095 31,743 35,095 871-8650-466.30-92 CONTRACT SERVICES 18,824 9,754 10,518 10,080 871-8650.466.30-93 MANAGEMENT PEE 9,835 10,080 10 045 10,080 871-8650.466.32-23 ADVERTISING/PROMOTION 299 240 120 240 871-6650-466.33-10 RIM-BUILDING 28,953 38,860 25,835 38,860 871-8650-466.35-14 UTILITIES 22,525 21,660 20,971 21,660 871-8650-466.36-95 MISCELLANEOUS EXP 5,409 4,366 3,530 4,366 SUBTOTAL EXPENDITURES 1 15,912 120,055 1 n2,762 120.381 NET OPERATING INCOME"NOS" (3,952) (4,895) 35,203 20,427 871-8650-466,33-11 REPLACEMEN I EXPENDITURES 12,295 - - 871-8650-466,40.01 CAPITAL BUDGET - - - 871-8650.466.40-50 CAPITAL IMPROVEMENTS 466 - - NET INCOME/LOSS (16,714) (4,895) 35,203 20.427 Page 7-15 HOUSING AUTHORITY-ONE QUAIL PLACE APTS. FUND# 871 HOUSING AUTHORITY-ONE QUAIL PLACE APTS. DEPT. 8660 Program Narrative: One Quail Place Apartment complex has 384 units that are all rented at affordable levels for very low, low, and moderate-income families. Expenditure 2011-2012 T 2012-2013 2012-2013 2013-2014 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 1,687,851 1,676,105 1,572,251 1,691,993 0.95% CAPITAL OUTLAY 85,957 - 433,430 484,925 #DIV/0! TOTALS: 1,773,608 1,676,105 2,005,681 2,176,918 29.88% SIGNIFICANT CHANGES: Contract services includes: Pest Control,Gardening and Subcontract cleaning services. Utilities Services includes:Telephone,Trash Removal,Gas&Electric,Water and Sewer. Repairs&Maintenance includes:Electrical,Plumbing,Carpet&Flooring.Building Supplies,Landscaping, Mechanical Equipment,Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870). A. Based on Replacement Reserve Study projections. Page 7-16 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2013-2014 HOUSING AUTHORITY-ONE QUAIL PLACE APTS- 871 8660 T 2011-2012 2012-2013 2012-2013 2013-2014 Account Code Account Description Actuals Adopted Projected Budget Revenue: _ 871-8660-363.20-00 TOTAL RENTAL INCOME 2,198.434 2.140,420 2.272.697` 2,308.126 Expenditures; 871-8860.466.30.92 CONTRACT SERVICES 136,657 155.808 158,323 171,696 871-8660-466.30-93 MANAGEMENT FEE 161,035 161,280 161,210 161.280 871-8660-466.30-95 PAYROLL 666,261 599,201 549,434 599.201 871-8660-466,32-23 ADVERTISING/PROMOTION 3,441 1,100 1,0.53 1,100 871-8660-466,33-10 RIM-BUILDING 291,118 341,668 304,553 341.668 871.8660-466.35-14 UTILITIES 373,621 371,040 349,335 371,040 871.8660-466.36-95 MISCELLANEOUS EXP 55,698 46,008 48,343 46,0013 SUBTOTAL EXPENDITURES 1.687,$51— 1,676,105 1,572,251 1,691,993 NET OPERATING INCOME"NM" 510.583 464,315 700,446 616.133 871-8660-466.33-11 REPLACEMENT EXPENDITURES 59,027 - 433,430 484,925 A 871-8660-466-40.01 ONE QUAIL CONST/REHAB - - - - 871-8660-466.40-50 CAPITAL IMPROVEMENTS 26.930 - - - NET INCOMEAOSS 424,626 464.315 - , 1 1 ,.,,,, 1 I Page 7-17 1 HOUSING AUTHORITY-THE PUEBLOS APTS. FUND t► 871 HOUSING AUTHORITY THE PUEBLOS APTS. DEPT. 8670 Program Narrative: The Pueblos Apartment complex has 15 units that are all rented at affordable levels for very low, low, and moderate- income seniors. Expenditure 2011-2012 2012-2013 2012-2013 2013-2014 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 68,402 73,408 70,757 73,466 0.08% CAPITAL OUTLAY 3,409_ - 29.831 - #DIV/0! TOTALS: 71,811 73,408 100,588 73,466• 0.08% SIGNIFICANT CHANGES: Contract services includes:Pest Control,Gardening and Subcontract cleaning services. Utilities Services includes:Telephone,Trash Removal,Gas&Electric,Water and Sewer. Repairs&Maintenance includes-Electrical, Plumbing,Carpet&Flooring,Building Supplies, Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870). --3 Page 7-18 PALM DESERT HOUS{NG AUTHORITY BUDGET WORKSHEETS FY 2013-2014 HOUSING AUTHORITY-THE PUEBLOS APTS 871 -- era - ' 2011-2012 2012-2013 2012-2013 2013-2014 Account Code Account Descnptkon Actuals Adopted Projected Budget Revenue: 871-8670-363.20-00 TOTAL RENTAL INCOME 58,760 62,316 61,341 63,468 Excpenditures: 871-8670-466-30.87 PAYROLL 24,844 24,703 23,020 24,703 871-8870-466.30-92 CONTRACT SERVICES 11,981 6,842 7,166 6,900 871-8670-466.30.93 MANAGEMENT FEE 7,225 7,980 7,620 7,980 871.8670-466.32-23 ADVERT1SINGIPROMOT1ON 263 240 120 240 871.6670-466.33.10 RIM- BUILDING 8,711 19,691 20,203 19,691 871-8670.466.35-14 UTILITIES 12,276 11,174 9,957 11,174 871-8870--466.35.95 MISCELLANEOUS EXP 3,102 2,778 2,671 2,778 SUBTOTAL EXPENDITURES 68,402 73.408 4 70,757 73,466 NET OPERATING INCOME"NOI" (9,642) (11,092) (9,416) (9,998) 871-8670.466.33.11 REPLACEMENT EXPENO11'URES 1,409 29,831 871.8670-468,40-01 PUEBLOS CONSTIREHAB 871-8670-466.40-50 CAPITAL IMPROVEMENTS - NET INCOME/LOSS (13,U51) (11,092) (39.247) (9,998) Page 7-19 HOUSING AUTHORITY-CALIFORNIA VILLAS APTS. FUND It 871 HOUSING AUTHORITY-CALIFORNIA VILLAS APTS DEPT. 8680 Program Narrative: California Villas Apartment complex has 141 recently renovated units that are rented at affordable levels for very low, low. and moderate-income families Expenditure 2011-2012 2012-2013 2012-2013 2013-2014 Percentage Summary _ Actuals Adopted Protected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 506,517 481,324 458,993 472,439 -1.85% CAPITAL OUTLAY 11,477 - 46,414 42.347 itDIVIOI TOTALS: 517,994 481.324 505,407 514,786 6.95% SIGNIFICANT CHANGES: Contract services includes:Pest Control,Gardening and Subcontract cleaning services Utilities Services includes:Telephone,Trash Removal,Gas&Electric,Water and Sewer. Repairs&Maintenance includes:Electrical.Plumbing,Carpet&Flooring,Building Supplies,Landscaping. Mechanical Equipment.Painting and Janitorial Supplies. Available Nel Income may be used to oitset Debt in Low-Mod Set Aside Fund(870). A.Based on Replacement Reserve Study prolections. Page 7-20 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2013-2014 HOUSING AUTHORITY-CALIFORNIA VILLAS ARTS 871 8680 2011-2012 2012-2013 2012-2013 2013-2014 Account Code Account Description Actuals Adopted Projected Budget Revenue: _ . 871.8680.363.20-00 TOTAL RENTAL INCOME 576,226 560,504 592.608 604,915 Expenditures: 871-8680-466.30-82 PAYROLL 184,783 179,18E 172,738 179,188 871-8680-466.30-92 CONTRACT SERVICES 59,096 58,946 51,235 50,061 871-8680-466.30-93 MANAGEMENT FEE 58,700 59.220 59,115 59,220 871-8680-466.32-23 ADVERTISING/PROMOTION 942 300 226 '100 871-8680-4.66.33-10 RIM-BUILDING 49,547 56,542 49,049 56.542 871-8680-466.35-14 UTILITIES 131,377' 112,533 111,728 112,533 871-8680-466,36-95 MISCELLANEOUS EXP 22,072! 14,595 14,902 14,595 SUBTOTAL EXPENDITURES 506,517 481,324 458,993 472,439 NET OPERATING INCOME"NOI" 69,709 99,180 133,615 132,476 871-8680-466.33-11 REPLACEMENT EXPENDITURES 3,190 - 16.414 42.,3417 A 871.8680-466,40-01 CALIFORNIA VILLAS CONST(REI-3AB - - - - 871-8680-466.40-50 CAPITAL IMPROVEMENTS 8,287 • - - NET INCOME)LOSS 58,232 99,180 87,201 90,129 Page 7-21 HOUSING AUTHORITY-TAOS PALMS APTS. FUND# 871 HOUSING AUTHORITY-TAOS PALMS APTS. DEPT. 8690 Program Narrative: Taos Palms Apartment complex has 16 units that are rented at affordable levels for very low, low, and moderate- income famili[s. Expenditure 20 11-2012 2012.2013 2012-2013 2013-2014 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 71,635 84,292 71,027 87,393 3 68`, CAPtTAL OUTLAY 10,085 - - 2,898 itDIVi0! TOTALS: 81,720 84,292 71,027 90,291 7,12% SIGNIFICANT CHANGES: Contract services includes: Pest Control,Gardening and Subcontract cleaning services Utilities Services includes:Telephone,Trash Removal,Gas& Electric,Water and Sewer. Repairs&Maintenance includes:Electrical, Plumbing,Carpet&Flooring,Building Supplies,Landscaping, Mechanical Equipment, Painting and Janitorial Supplies. Available Nei Income may he used to offset Debt in Low-Mod Set Aside Fund;870} A. Based on Replece:ment Reserve Study projections. Page 7-22 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2013-2014 HOUSING AUTHORITY-TAOS PALMS APTS. 871 8.590 2011-2012 2012-2013 2012-2013 2013-2014 Account Code Account Description Actuels Adopted Projected Budget Revenue: 871-8690.363.20-00 TOTAL RENTAL INCOME 7e.293 75,001 72,272 73,771 Expenditures: 971-6690-466.30-85 PAYROLL 23,039 32,076 25,903 32,076 871-8690-466.30-92 CONTRACT SERVICES 14,558 6,667 9,513 9.768 871-8690-466.30-93 MANAGEMENT FEE 6,685 6,720 6,650 6,720 871-8690-466.32-23 ADVERTISING/PROMOTION 299 240 120 240 871-8690-466,33-10 RIM-BUILDING 10,695 21,772 11,947 21,772 871-8690-466.35-14 UTILITIES 13,479 14,096 13,197 14,096 871-8690-466.36-95 MISCELLANEOUS EXP 2,880 2,721 3,697 2,721 SUBTOTAL EXPENDITURES 71,635 84,292 71.027 i1.7,3.13 NET OPERATING INCOME"NOt" 4,658 (9,291) 1,245 (13,622) 871-8690-466 33-11 REPLACEMENT EXPENDITURES 9,575 - - 2,59n A 871-8690-466.40-01 CAPITAL BUDGET - - - - 871-8690-466.40-50 CAPITAL IMPROVEMENTS 510 - - - NET INCOME/LOSS (5,428) (9,291) 1,245 (16,520) Page 7-23 HOUSING AUTHORITY-CARLOS ORTEGA VILLAS FUND# 871 HOUSING AUTHORITY-CARLOS ORTEGA VILLAS DEPT. 8691 Program Narrative: The Carlos Ortega Villas. previously called Country Village was acquired with 66 units that are normally rented at affordable levels to very tow, low, and moderate-income families. Following an in depth study. the dilapidated units have recently been deconstructed and with conceptual design complete, is now in the final design for construction of 72 new units at this site. Construction is expected to being this fiscal year after a Finding of Completion is received. Expenditure 2011-2012 2012-2013 2012-2013 2013-2014 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES - - - - 0.0O CAPITAL OUTLAY 50,490 - 400.000 - *DIVl0! TOTALS: 50,490 - 400,000 - IIDIV/0! SIGNIFICANT CHANGES: Contract services includes:Peat Control.Gardening and Subcontract cleaning services. Uiililies Services includes:Telephone,Trash Removal.Gas& Electric,Water and Sewer 'lepa+rs&Maintenance Includes:Electrical,Plumbing, Carpet&Flooring,Building Supplies,Landscaping. Mechanical Equipment, Painting and Janitorial Supplies. Page 7-24 PALM DESERT HOUSING AUTHORITY _ BUDGET WORKSHEETS FY 2013-2014 HOUSING AUTHORITY-CARLOS ORTEGA VILLAS 871 8691 2011-2012 2012-2013 r 20i 2-2013 2013-2014 Account Code Account Description Actuals Adopted Projected Budget Revenue: 871-8691-363.20-00 TOTAL RENTAL INCOME - Expenditures: 871-8691-486.30-89 PAYROLL - - - - 871-8691-466.30-92 CONTRACT SERVICES - - - 871-8691-466.30-93 MANAGEMENT FEE - - 871-8691-466.32.223 ADVERTISING/PROMOTION - - - - 871-8691-466.33-10 RIM-BUILDING - - - - 871-8691-466.35-14 LMLITIES - - - 871-8691-466.36-95 MISCELLANEOUS EXP • - - - SUBTOTAL EXPENDITURES . - - NET OPERATING INCOME"NOI" - - - - 871-8691-466-33-11 REPLACEMENT EXPENDITURES - 871-8691-466,40-01 CAIRLOS ORTEGA VILLAS CONST/REHAB 50,490 - 400,000 871-8691-466.40-50 CAPITAL IMPROVEMENTS - - NET INCOME/LOSS (50,490) - (400,000) - Page 7-25 HOUSING AUTHORITY-PALM VILLAGE APTS FUND# 871 HOUSING AUTHORITY-PALM VILLAGE APIS DEPT. 8692 Program Narrative: Palm Village Apartment complex has 36 newly constructed units that are rented at affordable levels for very low, low, and moderate- income families. Expenditure 2011-2012 2012-2013 2012-2013 2013-2014 Percentage Summary Actuals Adopted Projected Budget Change (SALARY AND BENEFITS SUPPLIES OTHER SERVICES 132,636 131,370 126,447 134,152 2.12% CAPITAL OUTLAY - - a.617 28,926 #01V/O! 'TOTALS: 132.636 131,370 163,C78 f 24.14% SIGNIFICANT CHANGES: Contract services includes'Pest Control.Gardening and Subcontract cleaning services. 1Utilities Services includes. Telephone,Trash Removal,Gas&Electric,Water and Sewer. Repairs&Maintenance includes Electrical, Plumbing,Carpet&Flooring,Building Supplies,Landscaping, Mechanical Equipment,Painting and Janitorial Supplies. Available Net Income may be used to onset Debt in Low-Mod Set Aside Fund 18701. A.Based on Replacement Reserve Study protections Page 7-26 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2013-2014 HOUSING AUTHORITY-PALM VILLAGE APIS 871 8692 ■ 2011-2012 2012-2013 2012-2013 2013-2014 Account Code Account❑escnption Actuafs Adopted Projected Budget Revenue: 4 871.8692-383-20-00 TOTAL RENTAL INCOME _ 1 E3,922 4 173,995 201,043 1 207,280 Expenditures: 871-8692-466.30-69 PAYROLL 48,593 50,547 46,950 50,547 871-8692.466,30-92 CONTRACT SERVICES 18.960 8,942 12,788 11,724 871-8692-466.30-93 MANAGEMENT FEE 15,121) 15,120 15,120 15,120 871.8692-466.32.23 ADVERTISING/PROMOTION 452 240 120 240 871-6692-466.33-10 RIM-BUILDING 12,685 19,460 15,268 19,460 871-8692-466.35-14 UTILITIES 31,761 32,785 32,785 32,785 B71.8692.466.36-95 MISCELLANEOUS EXP 5.065 4,276 3.416 4,276 - SUBTOTAL EXPENDITURES 132,636 131,370 i 126,447 134,152 NET'OPERATING INCOME"Nor 51,286 42,625 74,596 73,128 871-8692-466.33-11 REPLACEMENT EXPENDITURES 4,637 _'a.'i-. A 871-8692-486.40.01 PALM VILLAGE CONST/REHAB - 871-8692-466.40.50 CAPITAL IMPROVEMENTS NET INCOMEILOSS 51,286 42,625 69,979 44,202 Page 7-27 HOUSING AUTHORITY-CANDLEWOOD APARTMENTS FUND g 671 HOUSING AUTHORITY-CANDLEWOOD APTS DEPT. 8693 Program Narrative: Candlewood Apartments has 30 units that are all rented at affordable levels for very low, low, and moderate-income seniors Expenditure 2011-2012 2012-2013 2012-2013 2013-2014 Percentage Summary Actuals Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 139,T fb 146,665 , 129.06B 146,925 -I 17% CAPITAL OUTLAY 8,640 - r0.654 45,789 #DIV/Ut TOTALS: 148,415 148.665 139,722 192.,1 t 4 29.23% SIGNIFICANT CHANGES'. Contract services includes:Pest Control,Gardening and Subcoriirarl cleaning services. ti;llities Services includes:Telephone,Trash Removal,Gas&Electric,Water and Sewer, Repairs&Maintenance includes:Electrical, Plumbing.Carpet&Flooring,Building Supplies.Landscaping, Mechanical Equipment,Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-Mod Set Aside Fund(870), A. Based on Replacement Reserve Study projections. Page 7-28 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2013-2014 HOUSING AUTHORITY•CANDLEWOOD APTS 871 Orli 2011-2012 2012-2013 2012-2013 2013-2014 Account Code Account Description Actuals Adopted Projected Budget Revenues: - - - 871-8693.363.2000 TOTAL RENTAL INCOME 114,048 106,020 119,821 114,728 Expenditure 871-8693.466.30.69 PAYROLL 46,782 52,423 47,291 52,423 671-8693-466.30-92 CONTRACT SERVICES 16,292 16,100 15,003 14,380 871-8693-466.30-93 MANAGEMENT FEE 12,585 12,600 12,565 12,600 871-8693466.32-23 ADVERTISING/PROMOT1ON 336 480 240 480 871-8693-466.33.10 RIM-BUILDING 29,661 35,7222 25,152 35,722 871.8693-466.35.14 UTILITIES 29,497 27,420 24,950 27,420 871-8693-466.36.95 MISCELLANEOUS EXP 4,603 3,920 3,867 3,920 a SUBTOTAL EXPENDITURES 139.776 - 148,665 j 129,068_ 146,925. NET OPERATING INCOME"NOI" (25,727 (42,645) (9,247 (32,197) 871-8693-466.33.11 REPLACEMENT EXPENDITURES 5,5.10 10, 54 45 1.',9 A 871-8693-466.40.01 CANDLEWOOD CONST/REHAB 671-8693-466.40.50 ,CAPITAL IMPROVEMENT_ • NET INCOME/LOSS (34,367) (42,645) (19,901) (77,386) Page 7-29 HOUSING AUTHORITY-LA ROCCA VILLAS FUND# 871 HOUSING AUTHORITY- LA ROCCA VILLAS DEPT. 8694 Program Narrative: La Rocca Villas has 27 newly constructed units that are rented at affordable levels for very low, low, and moderate- income seniors. Expenditure 2011-2012 2012-2013 2012-2013 2013-2014 Percentage Summary Actua1s Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 111,044 115,281 114,152 115,879 0.52% CAPITAL OUTLAY 2.145 - - 5,121 #D1V/O! TOTALS: 113,189 115,281 , 114,152 , 121,000 4.96% SIGNIFICANT CHANGES: Contract services includes Pest Control,Gardening and Subcontract cleaning services. Utilities Services includes:Telephone,Trash Removal,Gas&Electric,Watar and Sewer. Repairs&Maintenance includes:Electrical,Plumbing,Carpet&Flooring,Building Supplies.Landscaping, Mechanical Equipment,Painting and Janitorial Supplies. Available Net Income may be used to offset Debt in Low-{Nod Set Aside Fund(870). A.Based on Replacement Reserve Study projections. 1 Page 7-30 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2013-2014 HOUSING AUTHORITY-LA ROCCA VILLAS 871 8694 r 2011-2012 2012-2013 2012-2013 2013-2014 Account Code Account Description Actuais Adopted Projected Budget Revenue: _ 871-8694-363-2000 TOTAL RENTAL INCOME 123,759 124,389 129,783 132,797 Expenditures: 871-8694-466.30-89 PAYROLL 38,898 51,522 42,422 51,522 871-8694-466.30-92 CONTRACT SERVICES 15,723 7,442 9,693 8,040 871.8694-466,30-93 MANAGEMENT FEE 11,340 11,340 11,305 11,340 871.8694-466.32-23 ADVERTISING/PROMOTION 623 240 209 240 871-8694-466.33-10 RIM-BUILDING 6,257 14,310 17,346 14,310 871-8694-466.35-14 UTILITIES 34,77E 26,361 31,422 28,361 871-8694-466.36-95 MISCELLANEOUS EXP 3,425 2,066 1,765 2,066 SUBTOTAL EXPENDITURES 111,044 115,281 114,152 115,879 NET OPERATING INCOME"NOI" 12,715 9,108 15,631 16,918 871-8694-466.33-11 REPLACEMENT EXPENDITURES 2.145 - - 5,121 A 871.8694-466.40-01 LA ROCCA VILLAS CONSTIREI1AB - - - - 871-8694-466.40-50 CAPITAL IMPROVEMENTS - - - - NET INCOMEJLOSS 10,570 9 108 15,631 11,797 Page 7-31 HOUSING AUTHORITY-SAGECREST FUND# 871 HOUSING AUTHORITY-SAGECREST DEPT. 8695 Program Narrative: Sagecrest Apartment complex has 14 units that are rented at affordable levels for very low, low, and moderate-income families. In 2008-09 the Agency acquired 14 adjacent units that were dilapidated. In order to rehabilitate or rebuild units to be available to very low, low, and moderate-income households. The elimination of Redevelopment has put this project on hold. When suitable funding is identified, the project will reume the planning process. Expenditure 2011-2012 2012-2013 2012-2013 2013-2014 Percentage Summary Actuats Adopted Projected Budget Change SALARY AND BENEFITS SUPPLIES OTHER SERVICES 46,619 56,404 51,522 59,222 5.00% CAPITAL OUTLAY - - #DIV10 TOTALS: 46,619 56,404 51,522 59,222 5,00% SIGNIFICANT CHANGES: Contract services includes:Pest Control,Gardening and Subcontract cleaning services. Utilities Services includes:Telephone,Trash Removal,Gas&Electric,Water and Sewer. Repairs&Maintenance Includes:Electrical, Plumbing,Carpet&Flooring,Building Supplies, Landscaping, Mechanical Equipment,Painting and Janitorial Supplies. Page 7-32 PALM DESERT HOUSING AUTHORITY BUDGET WORKSHEETS FY 2013-2014 _ HOUSING AUTHORITY-SAGECREST 8718695 ~ 2011-2012 2012-2013 2012-2013 2013-2014 Account Code Account Description Actuals Adopted Projected Budget - Revenue: `8 7 1-8695-363-2000 TOTAL RENTAL INCOME 55,720 48,565 51,379 - Expenditures: 871-8695-466.30-89 PAYROLL 12,893 20,856 15,319 20,856 871-8695-466.30-92 CONTRACT SERVICES 13,221 6,248 10,526 9,066 871-8695-466.30-93 MANAGEMENT FEE 5,880 5,880 5,880 5,880 871 8695-466.32-23 ADVERTISINGIPROMOTION 172 240 120 240 871-8695-466.33-10 RIM-BUILDING 3,003 11,540 8,807 11,540 871-8695-466.35-14 UTILITIES 9,310 9,000 8,602 9,000 871-8695.466.36.95 MISCELLANEOUS EXP 2,140 2,640 2,268 2,640 SUBTOTAL EXPENDITURES 46,619 56,404 51.522 59,222 NET OPERATING INCOME "NOI" 9,101 (7,839) (143) (7,808) 811.8695-466.33-11 REPLACEMENT EXPENDITURES - - 871-8695.466.40.01 SAGECRESTCONSTIREHAB - - 871.8695-466.40-50 CAPITAL IMPROVEMENTS - NET INCOME/LOSS 4.101 (7,839) (143) (7.808) Page 7-33 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF PALM DESERT 1 FINANCE DEPARTMENT STAFF REPORT Request Authorization of Out-of-State Travel in FY 2013/2014 budget Submitted by: Paul S. Gibson, Director of Finance/City Treasurer Date: June 27, 2013 The FY 2013/2014 budget includes out-of-state travel for the departments listed below. The trips are for attendance at national conferences of professional organizations of which the City or department head is a member. Staff requests approval for the following meetings and attendees. Department Organization Destination Attendee �— — Building & Safety ICC Annual Business Mtg Atlantic City, NJ Director of Building and Safety City Clerk i 1IMC Milwaukee, WI City Clerk or Deputy City Clerk City Council ICSC Las Vegas, NV Councilmernber City Manager ICMA Annual Conference Boston, MA Management Analyst/Public Information Officer, Sr. Mgnit Analyst 1 Community Dev. f Americans for the Arts Conference Nashville, TN Public Art Coordinator I Economic Dev. ICSC Las Vegas, NV Economic Development Manager Public Works ITE Western District Conf. Phoenix, AZ Director of Public Works and 7 Transportation Engineer lTE Annual Meeting Boston, MA Director of Public Works or Transportation Engineer APWA Congress Chicago, IL Director of Public Works, City Engineer or Senior Engineer ICMA Annual Conference Boston, MA Director of Public Works ASCE Civic Engineering Conf. Charlotte, NC Director of Public Works, City Engineer or Senior Engineer Irrigation Show& Education Conf. Austin, TX Landscape Manager Autodesk University Las Vegas, NV Transportation Engineer 8 Sr. Engineer 1 California Land Surveyor Assn. Reno, NV City Engineer& City Surveyor 1 Special Programs National Community Development j Milwaukee, WI ; Director of Special Programs L Assn or Boston, MA Sub d by: Approval: Olail Paul S. Gibson, Finance Director John M. Wohlmuth, City Manager PSG:nmo Page 8-1 RESOLUTION NO. 2013- 49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDS RESOLUTION NO. 2012-53 AND ESTABLISHES ALLOCATED CLASSIFICATIONS, SALARY SCHEDULE, AND SALARY RANGES, "EXHIBIT A", FOR THE PERIOD OF July 1, 20I3THROUGH JUNE 30, 2014. WHEREAS, the City of Palm Desert has met and conferred in good faith with the Palm Desert Employees Organization (PDEO) in accordance with the Meyers-Milias- Brown Act and the City employer-employee relations Ordinance No. 1042; and WHEREAS, the City of Palm Desert has reached agreement and entered into a Memorandum of Understanding with the employees represented by the Palm Desert Employees Organization, for the period June 23, 2011, through June 30, 2014; and WHEREAS, "EXHIBIT A" is consistent with the MOU/Agreement between the Palm Desert Employees Organization and the City of Palm Desert. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM DESERT AS FOLLOWS: SECTION 1 - SALARY SCHEDULE. RANGES & ALLOCATED CLASSIFICATIONS All employees shall be classified and shall receive compensation for services performed. This compensation shall be in accordance with the established salary schedule and salary ranges for their respective classification as shown below. The City of Palm Desert's Personnel System, Section 2.52 of the Palm Desert Municipal Code prescribes specific terms for appointment and tenure of all City employees. Page 8-2 SALARY RESOLUTION NO. 2013-49 AUTHORIZED POSITIONS FY 2013f2014 SECTION I Gm Ditoartment I OIYlsign fig Classificatlon BAWL Authorized mil 11 r•, '11ArJl: ,r:F., ,�> City Manager 1 1 Risk Manager 129 1 Sr.Management Analyst 127 1 Sr.Management Analyst-OR- 127 Management Analyst II-OR- 123 1 B Management Analyst I 120 Administrative Secretary 113 1 Human Resources (3) Human Resources Director-OR- 139 Human Resources Manager 131 1 Human Resources Technician 113 2 City Clerk 139 1 Deputy City Clerk 118 1 Administrative Secretary(City Council) 113 1 Records Technician 113 1 Office Assistant II.OR- 104 2 Office Assistant 1 100 Director of Special Programs 137 1 Recycling Technician 113 1 Administrative Secretary 113 1 Office Assistant li-OR- 104 1 Office Assistant I 100 in PNANCE.[;ITY TREASURER 1161 Director of Finance/City Treasurer 145 1 Accounting/Investment' Assistant Finance Director 135 1 Deputy City Treasurer 127 1 mil Senior Financial Analyst 127 1 Management Analyst 11-OR- 123 1 Management Analyst I 120 Administrative Secretary 113 1 Office Assistant II-OR- 104 1 Office Assistant I 100 Payroll (1) Accounting Technician li 118 1 Accounts Payable (1) Accounting Technician II 118 1 Accounts Receivable (1) Accounting Technician 11 118 1 Purchasing/Fixed Assets (1) Accounting Technician II 118 1 Business License (1) Sr.Office Assistant(Business License) 107 1 Information Technology (4) Information Systems Manager 135 1 G.I.S,Technician 114 1 Information Systems Technician 114 2 MID MI Page 8-3 SALARY RESOLUTION NO. 2013-49 AUTHORIZED POSITIONS FY 21313/2014 SECTION I ` ' It Q,oartrnsnt 1 Division Ea Classification s _J_ ____ Rance IMEIMIEMBIZEMIMMEDireCtor of Community Development 144 1 Community Development 1 (6) Principal Planner 135 1 Planning Associate Planner-OR- 127 2 Assistant Planner 123 Administrative Secretary 113 1 Senior Office Assistant 107 1 Art in Public Place. (2) Management Analyst 11 123 1 B Public Arts Technician 113 1 Code Compliance (6) Code Compliance Supervisor 123 1 Code Compliance Officer li-OR- 118 4 Code Compliance Officer I 114 Code Compliance Technician 113 1 PUBLIC. V1+Uititi} {44) Public Works Administration (16) Director of Public Works 145 1 City Engineer 139 1 Transportation Engineer 130 1 Senior Engineer/City Surveyor 130 1 Senior Engineer-OR- 129 1 Associate Engineer 127 Project Administrator 127 1 .- Assistant Engineer 125 1 Project Coordinator 121 1 Public Works Inspector II-OR- 120 3 r— Public Works Inspector I 118 Capital Improvement Projects Technician I13 1 Administrative Secretary 113 1 Accounting Technician(Public Works) 113 1 Office Assistant II-OR- 104 1 Office Assistant I 100 Clerical Assistant 90 1 Landscape Services (6) Landscape Manager 129 1 Landscape Specialist 121 1 Senior Landscape Inspector 121 1 Landscape Inspector Il-OR- 118 3 A Landscape Inspector! 114 Public Works-CorporatIon Yard _ Streets Maintenance (16) Maintenance Services Manager 130 1 Streets Maintenance Supervisor 121 1 Senior Maintenance Worker 111 2 Equipment Operator I 109 3 Maintenance Worker II-OR- 1136 7 Maintenance Worker 1 101 Laborer 87 2 8 Page 8-4 SALARY RESOLUTION NO 2013-49 AUTHORIZED POSITIONS FY 201312014 SECTION I Detriment 1 Division ag, Classification $:I: 61/212111214 as/ Traffic Signal Maintenance (3) Traffic Signal Specialist 121 1 Traffic Signal Technician II 118 Engineering Technician II-OR- 118 1 Engineering Technician 1 113 Traffic Signal Technician II 118 1 Building Operations! Maintenance (3) Building Maintenance Supervisor 114 1 Maintenance Worker II-OR- 106 2 Maintenance Worker' 101 B LI I L L I N G.4'J L S A F E=E (1 1) Director of Building&Safety 140 1 Supervising Plans Examiner 123 1 Building Permit Specialist 1I-OR- 118 2 Building Permit Specialist 1 111 Building Inspector 11-OR- 118 4 A Building Inspector t 114 Administrative Secretary 113 1 Building 6 Safety Technician 111 1 Office Assistant 11-OR- 104 1 Office Assistant I 10D r c:o!JoMI': TE VELUPVEN 1 E 7 3) Director of Economic Development 137 1 Economic Development Manager 134 1 Marketing and Tourism Manager 131 1 Economic Development Technician 11-OR- 118 1 Economic Development Technician I 114 Visitor Center Supervisor 114 1 B Customer Service Clerk(ruH-time) 87 1 Customer Service Clerk(pan-time), 1.3 FTE 87 2 A F F O E-+.[:A t.t ,i t_U r,3 :, Director of Housing 140 1 B Management Analyst II-OR- 123 1 Management Analyst! 120 Sr.Management Analyst-OR- 127 Management Analyst II 123 1 9 Housing Programs Technician 113 2 TOTAL ALLOCATED POSITIONS 116 Total FTE-tits Footnotes: A:Reduction in number of allocated positions due to attrition as noted in FY 2012f2013 salary resolution. B:Reclassifications-as per White Paper FY 2013/2014 budget use Page 8-5 Resolution 2013 - 49 - Salary Resolution SECTION II - EXEMPT PERSONNEL The following positions are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Section 2.52.305. The positions designated as Group A have a higher level of responsibility and authority and among other things, these positions require spending numerous extra hours at meetings, conferences and work. Group A: City Manager City Clerk City Engineer Director of Building & Safety Director of Community Development Director of Economic Development _ Director of Finance/City Treasurer Director of Housing Director of Public Works Director of Special Programs The following positions are exempt from overtime provisions as defined by the Fair Labor Standards Act and set forth in the Personnel Rules and Regulations, Section 2.52.305. The positions designated as Group B are professional in nature and among other things; these positions require spending occasional extra hours at meetings, conferences and work. Group B: Assistant Finance Director Economic Development Manager Assistant Engineer Human Resources Manager Assistant Planner Marketing and Tourism Manager Associate Engineer Landscape Manager Associate Planner Management Analyst I/II Building Maintenance Supervisor Maintenance Services Manager Code Compliance Supervisor Principal Planner Deputy City Treasurer Project Administrator Page 8-6 Resolution 2013 - 49 - Salary Resolution sA Risk Manager Supervising Plans Examiner Senior Engineer Streets Maintenance Supervisor Senior Engineer/City Surveyor Transportation Engineer Senior Financial Analyst Visitor Information Center Supervisor Senior Management Analyst SECTION HI -MILEAGE REIMBURSEMENT The mileage reimbursement rate to employees required to use their personal car on City business shall be set by Council and conform to current Internal Revenue Service guidelines, SECTION IV -OTHER COMPENSATION Employees may be eligible for post employment retirement benefits as follows: • A Retiree Health Service Stipend is proscribed in Resolution 2008-02. In accordance with that resolution, employees hired prior to December 31, 2007, receive benefits under Tier One, while qualifying employees hired after January 1, 2008, receive benefits under Tier Two. • The City contracts with the California Public Employees Retirement System (CaIPERS) to provide pension benefits to qualifying employees. Employees hired prior to August 31, 2011, receive benefits under the 2.7% @ 55 formula and employees hired after September 1, 2011, receive benefits under the 2% © 55 formula, and those hired after January 1, 2013, receive benefits under the 2% @ 52 formula. While this resolution establishes the ranges and gross salary for certain positions in the classified service for the City of Palm Desert, there are other benefits both tangible and intangible that are not addressed in this document. Unless referenced otherwise, all benefits in place on June 30, 2013, will continue as constituted. r Page 8-7 Resolution 2013 - 49 -Salary Resolution SECTION V This resolution is effective upon adoption. The provisions relating to salary and other compensation shall be effective and where applicable, accrue on, and from July 1, 2013. PASSED, APPROVED AND ADOPTED by the Palm Desert City Council this 27th day of June 2013 by the following vote, to wit: AYES: $ENSON, SPIEGEL, TANNER, WEBER, and HARDE NOES: NONE ABSENT: NONE ABSTAIN: NONE 00.1 JAB C. HARRIE, MAYOR ATTEST: 4 a•p pipit zz . :+ E D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA Page 8-8 CITY OF PALM DESERT Resolution 2013- SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Attachment"A" Effective 7/1/2013 -MOM 4 5% 5% 5% 5% 5% 7.5% POSITION CLASSIFICATION GRADE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 _Step 7 10001 City Managed Executive Director of RDA 1 117.32 1 City Council Member 999 1,912.50 1 Housing Board Member 50 per meeting attended(Maximum 4 meetings per month) 10006 Dir.of Finance/City Treasurer 145 65.65 68.91 72.38 75.99 79.78 83.78 90.06 10011 Director of Public Works 145 65.65 68.91 72.38 75.99 79.78 83.78 90.06 10009 Director of Community Development 144 , 64.04 67.24 70.59 74.13 77.85 81.73 87.86 142 60.95 63.99 67.19 70.55 74.07 77.79 83.60 • 141 59.47 62.43 65.58 68.84 72.28 75.90 81.60 10010 Director of Building&Safety 140 58.01 60.90 63.96 67.16 70.50 74.03 79.60 10014 Director of Housing 140 58.01 60.90 63.96 67.16 70.50 74.03 79.60 10015 City Clerk 139 56.60 59.45 62.41 65.52 68.80 72.24 77.66 10018 City Engineer 139 56.60 59.45 62.41 65.52 68.80 72.24 77.66 138 55.20 57.98 60.87 63.93 67.13 70.47 75.78 10022 Director of Economic Development 137 53.88 56.57 59.39 62.37 65.46 68.76 73.91 10016 Director of Special Programs 137 53.88 . 56.57 59.39 62.37 65.46 68.76 73.91 136 52.56 55.18I 57.96 60.84 63.90 67.09 72.12 20028 Information System Manager 135 51.27 53.85 56.54 59.35 62.32 65.43 70.35 20060 Assistant to the City Manager 135 51.27 53.85 56.54 59.35 62.32 65.43 , 70.35 20066 Assistant Finance Director 135 51.27 53.85 , 56.54 59.35 62.32 65.43 , 70.35 20075 Principal Planner 135 51.27 53.85 56.54 59.35 62.32 65.43 70.35 20071 134 50.03 52.54 55,16 57.93 60.82 63.87 68.66 20074 Economic Development Manager 134 50.03 52.54 55.16 57.93 60.82 63,87 68.66 133 48.80 51.24 53.82 56.51 59.33 62.30 66.98 132 47.63 50,01 52.51 55.13 57.90 60.79 65.35 20030 Redevelopment Manager 131 46.46 48,78 51.21 53.77 56.46 59.28 63.72 20034 Human Resources Manager 131 46.46 48,78 51.21 53.77 56.46 59.28 63.72 20051 131 46.46 48.78 51.21 53.77 56.46 59.28 63.72 20061 Tourism and Marketing Manager 131 46.46 48.78 51.21 53.77 56.46 59.28 63.72 Page 8-9 • CITY OF PALM DESERT Resolution 2013- SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Attachment"A" Effective 7/112013-5J30/14 5% 5% 5% 5% 5% 7.5% POSITION CLASSIFICATION GRADE Stew' Step 2, Step 3 Step 4 Step S Step 6 Step 7 20006 Transportation Engineer 130 45.34 47.59 49.97 52.47 55.10 57,85 62.18 20009 Maintenance Services Manager 130 45.34 47.59 49.97 52.47 55.10 57.85 82.18 20056 Senior Engineer/City Surveyor 130 45.34 47.59_ 49.97 52.47 55.10 57.85 62.18 20008 Senior Engineer 129 44.22 48.43 48,76 51.18 53.75 56.43 60.67 20017 Risk Manager 129 44.22 46.43 48.76 51.18 53.75 56.43 60.67 20048 Landscape Manager 129 44.22 46.43 48.76 51.18 53.75 56.43 80.67 128 43.14 45.28 47.54 49.93 52.43 55.04 59,17 20013 ,Senior Management Analyst 127 42.08 44.20 48.41 48.74 51.16 53.73 57.75 20015 Associate Planner 127 42.08 44.20 48.41 48.74 51.16 53.73 57.75 20019 127 42.08 44.20 46.41 48.74 51,16 53.73 57.75 20035 Associate Engineer 127 42.08 44.20 46.41 48.74 51.16 53,73 57.75 _ 20038 Project Administrator 127 42.08 44.20 46.41 48.74 51.18 53.73 57.75 20064 Deputy City Treasurer 127 42,08 44.20 46.41 48.74 51.16 53,73 57.75 20067 Senior Financial Analyst 127 42.08 44.20 46.41 , 48.74 51.16 53.73 57,75 20078 127 42.08 44.20 46.41 48.74 51.16 53.73 57.75 20018 Assistant Engineer 125 40.07 , 42.06 44.19 46.40 48.73 51.15 , 54.99 124 39.08 41.04 43.11 45.25 47.51 49.89 53.81 20077 Code Compliance Supervisor 123 38.13 40.05 42.04 44.15 46.36 48.87 52.31 20012 Supervising Plan Examiner 123 38.13 40.05 42.04 44.15 46.36 48,67 52.31 20020 Management Analyst II 123 38.13 , 40.05 42.04 44.15 46.36 48.67 52.31 20021 Assistant Planner 123 38.13_ 40.05 42.04 44.15 46.36 48.67 52.31 122 37.20 39.06 41.00 43.04 45.201 47.47 51.03 20023 Streets Maintenance Supervisor 121 _ 36.29 38.11 40.02, 42.00_ 44.12 48.33 49,79 30002 Accountant II 121 38.29 38.11 40.02 42.00 44.12 46.33 49.79 30061 Landscape Specialist 121 36.29 38,11 40.02 42.00 44.12 46.33 49.79_, 30063 Senior Code Compliance Officer 121 36.29 38.11 40.02 42.00 44.12 46.33 49.79 30082 _Traffic Signal Specialist 121 36.29 38.11 40.02 42.00 _ 44.12 46.33 49.79 30088 Project Coordinator 121 36.29 38.11 40.02_ 42.00 44.12 46.33 49.79 Page 8-10 • CITY OF PALM DESERT Resolution 2013- SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Attachment"A" Effective 7/1/2013-6/3011 4 5% 5% 5% 5% 5% 7.5% POSMON CLASSIFICATION GRADE Step 1 Step 2 Step 3 _Step 4 Step 5, Step 6 Step 7 30090 Senior Landscape Inspector 121 36,29 38.11 40.02 42.00 44.12 48.33 49.79 20058 Management Analyst I 120 _ 35.41 37.18 39.04 40.96 43.01 45.18 48.57 30078 Public Works Inspector li 120 35.41 37.18 39.04 40.96_ 43.01 45.18 48.57 119 34.54 38.27 38.09 39.98 41.97 44.07 47.38 30006 Public Works Inspector I 118 33.69- 35.37 37.15 39.02 40.94 42.99 48.22 30008 Building Inspector II 118 33.69` 35.37 37.15 39.02 40.94 _ 42.99 46.22 30009 Building_Permit Specialist II 118 33.89 35.37 37.15 39.02 40.94 42.99 48.22 30011 Accountant I 118 33.69 35.37 37.15 39.02 40.94 42.99 46.22 30012 Code Compliance Officer II 118 33.69 35.37- 37.15 39.02 40.94 42.99 46.22 30018 Engineering Technician 11 _ 118 33.89 35.37 . 37.15 39.02 40.94 42.99 48.22 . 30075 Landscape Inspector II 118 33.89 35.37 _ 37.15_ 39.02 40.94 42.99 46.22 30080 Accounting Technician II 118 33.69 35.37 37.15 39.02 40.94 42.99 48.22 30081 Traffic Signal Technician II _ 118 33.69 35.37 37.15 39.02 40.94 42.99 46.22 30084 Deputy City Cleric 118 33.69 35.37 37.15 39.02 40.94 - 42.99 48.22 30087 Economic Development Technician II 118 33.69 , 35.37 37.15 39.02 40.94 42.99 46.22 117 32.88 34.52 38.25 38.07 39.95 , 41.95 45.10 116 32.07 33.67 35.35 37.11 38.99 40.92 44.00 115 31.29 32.87_ 34.51 i 36.24 38.05 39.94 42.94 20072 _Building Maintenance Supervisor 114 30.53 32.05 33.66 35.33 37.10_ 38.97 41.88 30014 Code Compliance Officer I 114 30.53 32.05 33.66 35.33 37.10 38.97 41.88_, 30015 Building Inspector I 114 30.53 32.05 33.66 35.33 37.10 38.97 41.88 30045 Landscape inspector 1 114 30.53 32.05 33.68 35.33 37.10 35.97 41.88 30047 Economic Development Technician I 114 30.53 32.05 33.66 _ 35.33 37.10 38.97 41.88_ 30056 Information Systems Technician 114 30.53 32.05 33.66 35.33, 37.10 38.97 41.88 30085 GIS Technician 114 30.53 32.05 33.66 35.33 37.10 38.97 41.88 20078 Visitor Center Supervisor 114 30.53 32.05 , 33.68 35.33 37.10- 38.97 41.88, 30005 Engineering Technician I 113 29.77 31.27 32.82 34.48 36.19 38.01 40.86 30018 Human Resources Technician 113 29.77 31.27 32.82 34.48 36.19 38.01 40.86 Page 8-11 CITY OF PALM DESERT Resolution 2013- SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Attachment"Al Effective 7111301 3-6J30114 - 5% 5% 5% 5% 5% 7.5% POSITION CLASSIFICATION GRADE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 30019 Accounting Technician I 113 29.71 31.27 32.82 34.48 36.19 38.01 40.86 - 30020 Administrative Secretary 113 29.77 31.27 32.82 34.48 38.19 38.01 40.86 30048 Records Technician 113 29.77 31.27 32.82 34.48 36.19 38.01 40.88 30064 Code Compliance Technician 113 29.77 31.27 32.82 34.48 36.19 38.01 40.86 30074 Housing Programs Technician 113 29.77 31.27 32.82 34.48 36.19 38.01 40.86 30077 Public Ms Technician 113 29.77 31.27 32.82 34.48 36.19 38.01 40.86 30083 Capital Improvement Projects Technician 113 29.77 31.27 32.82 34.48 36.19 38.01 40.86 30089 Recycling Technician 113 29.77 31.27 32.82 34.48 36.19 38.01 40.86 112 29.08 30.50 32.02 33.63 35.29 37,07 39.83 30021 Senior Maintenance Worker 111 28.37 29.77 31.27 32.82 , 34.48 36,19 38.90, 30023 Building Permit Specialist 111 28.37 29.77 31.27 32.82 , 34.48 36.19' 38.90 30086 Building and Safety Technician 111 28.37 29.77 31.27 32.82 34.48 38,19 38.90 30053 Equipment Operator II 111 28.37 29.77 31.27 32.82 34.48 36,19 38.90 110 27.66 29.06 30.50 32.02 33.63 35.29 37.96 - -r - 30052 Equipment Operator I 109 27.00 28.36 29.75 31.25 32.79 34.46 37.03 108 26.32 27.64 29.03 30.48 32.00 33.60 36.12 30026 Senior Office Assistant 107 25.68 26.99 28.34 29.74 31.24 32.78 35.24 30097 107 25.88 26.99 28.34 29.74 31.24 32.78 35.24 30029 Maintenance Worker ll 106 25.03 26.30 27.82 29.00 30.45 31.97 34.36 30051 Receptionist 106 25.03 28.30 27.62 29.00 30.45 31.97 34.36 30028 105 24.44 25.68 28.95 28.31 29.71 31.19 33.53 30030 Office Assistant II 104 23.85 25.03 26.30 27.62 29.00 30.45 32.72 103 23.29 24.44 25.65 26.94 28.29 29.70 31.93 102 22.71 23.83 25.01 28.28 27.60 28.97 31.14 30036 Maintenance Worker I 101 22.15 23.26 , 24.43 25.64 26.93 28.28 30.41 , 30035 Office Assistant I 100 21.60 22.71 23.83 25.01 26.28 27.60 29.66 30098 Clerical Assistant 90 16.83 17.68 18.55 19.48 20.48 21.48 23.09 30095 Laborer 87 12.24 12.85 13.49 14.17 14.88 15.63 16.72 30096 Customer Service Clerk-Full Time , Spgg 8_117.24 12.85 13.49 , 14.17 14.88 , 15,63 16.72 CITY OF PALM DESERT Resolution 2013- SCHEDULE OF SALARY RANGES AND CLASSIFICATIONS Attachment"A' • Effective 7111261 3-6/30/14 f , - T - 5% 5% 5% 5% 5% 7.5% POSmoN CLASSIFICATION GRADE Step 1 Step 2 Step 3 Step 4 Step 5 ,Step 6- Step 7 45001 Customer Service Clerk-Part Time 87 12.24 12.85 13.49 14.17 14.88 15.63 16.72 50014 Risk Manager(Y Rated) 50 68.32 50015 Code Compliance Officer II(Y Rated) 52 , _ 46.93 Page 8-13 i a S lin _t a i Y r. Y r i-r'r-r R I gill -I i l I r T I r~ n 1 _ '"Ij UIiI — -, - r-. n -- III / 0111) 11 I a x;¢_i E l E2 j i . „ i j a ll II ! i } IH1 Iii" I -1 i i : [ LeLi ci _r4,,,i_ i era � _ �ii � ;� � � 1 = � �� : S , 1:n' Y c s ails _ II' _ gag • $ ss $ f or 3 • $ 8 S a1 ! oil t I F 1 ' 'i xl ,ili s e I f i 'r Y Y r -r Y' r Page 8-14 City ofPalm Desert Glossary of Finance and Budget Terms Accounting System: The total set of records and procedures which are used to record, classify, and report information on the financial status and operations of any entity. Activity: A specific unit of work or service performed. Appropriations: An authorization made by the City Council which permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one year period. Appropriations Ordinance: The official enactments by the City Council establishing the legal authority for the City officials to obligate and expend resources. Assessed Valuation: The estimated value placed upon real and personal property by the County Assessor as the basis for levying property taxes. Assets: Property owned by the City which has monetary values. Audit: A systematic examination of resource utilization concluding in a written report. It is a test of managements internal accounting controls and is intended to: - ascertain whether financial statements fairly present Financial positions and results of operations; - test whether transactions have been legally performed; - identify areas for possible improvements in accounting practices and procedures; - ascertain whether transactions have been recorded accurately and consistently, and; - ascertain the managerial conduct of officials responsible for governmental resources. Balance Sheet: A statement purporting to present the financial position of an entity by disclosing its assets, liabilities, and fund equities as of a specific date. Under varying circumstances, assets are carried at a lower of cost or market, a cost less allowance for depreciation, etc. Page 8-15 City ofPahn Desert Glossary ofFinanre and Budget Terms Base Budget: On going expense for personnel, contractual services, and the replacement of supplies and equipment required to maintain service levels previously authorized by the City Bond (Debt Instrument): A written promise to pay (debt) a specified sum of money (called principal or face value) at a specified future date (called maturity date) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long-term debt to pay for specific capital expenditures. Budget (Operating): A plan of financial operation embodying an estimate of proposed expenditures for a given period (typically a fiscal year) and the proposed means of Financing them (revenue estimates). The term is also sometimes used to denote the officially approved expenditure ceilings under which the City and its departments operate. Budget Calendar: The schedule of key dates or milestones which the City follows in the preparation and adoption of the budget. Budget Message: A general discussion of the proposed budget (City Managers) presented in writing as a part of, or supplement to, the budget document. The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations made by the City Manager. Capital Assets: Assets of significant value and having a useful life of more than one year. Capital assets are also called fixed assets. Capital Budget: A plan of proposed capital expenditures and the means of financing them. The capital budget is enacted as part of the City's consolidated budget which includes both operating and capital outlays, and is based on a capital improvement program (CIF). Page 8-16 City ofPalm Desert Glossary ofFinance and Budget Terms Capital Improvement A plan for capital expenditures to be incurred Program: each year over a period of ten future years setting forth each capital project, the amount to be expended in each year, and the method of financing those expenditures. Capital Outlays: Expenditures for the acquisition of capital assets. Includes the cost of land, buildings, permanent improvements, machinery, large tools, rolling and stationary equipment. Capital Projects: Projects which purchase or construct capital assets. Typically a capital project encompasses a purchase of land and/or the construction of a building or facility. Capital Projects Fund: Used to account for financial resources used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds). Certificate of Deposit: A negotiable or non-negotiable receipt for monies deposited in a bank or financial institution for a specified period for a specified rate of interest. Commodities: Items of expenditure (in the operating budget) which after use, are consumed or show a material change in their physical condition, and which are generally of limited value and are characterized by rapid depreciation. Office supplies and motor fuel are examples of commodities, Contingency: A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted for_ Contractual Services: Are items of expenditure for services the City receives from an internal service fund or an outside company. Utilities, rent, and maintenance service agreements are examples of contractual services. Debt Service:. Payment of interest and repayment of principal to holders of the City's debt instruments Page 8-17 City ofPalm Desert Glossary ofFinance and Budget Terms Debt Service Fund: Used to account for the accumulation of resources for and payment of general long-term debt. Deficit: (1) The excess of an entity=s liabilities over its assets (See Fund Balance). (2) The excess of expenditures or expenses over revenues during a single accounting period. Depreciation: (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. Encumbrances: Obligations in the form of purchase orders or contact commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when an actual liability is set up. Enterprise Fund: Separate financial accounting used for government operations that are financed and operated in a manner similar to business enterprises, and where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public be financed or recovered primarily through user charges, or where the governing body has decided that periodic determination of net income is appropriate for capital maintenance, public policy, management control, or other purposes. Examples if Enterprise Funds are those used for utilities and transit systems. Expenditures: Where accounts are kept on the accrual or modified accrual basis of accounting, the cost of goods received or services rendered whether cash payments have been made or not. Where accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the above purposes are made. Page 8-18 Gitx ofPalm Desert Glossary of Finance and Budget Terms Fiscal Year: The twelve month period beginning July 1st and ending the following June 30th. Fixed Charges: Are items of expenditure for services rendered by internal operations of the City. Rental of City equipment, computer services, building rental, indirect operating expenses and depreciation are examples of fixed charges. Full Faith and Credit: A pledge of the Cities taxing power of a government to repay debt obligations (typically used in reference to General Obligation Bonds or tax supported debt). Fund: An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves, and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives. Fund Balance: The excess of an entities assets over its liabilities. A negative fund balance sometimes is called a deficit. General Fund: The fund supported by taxes, fees, and other revenues that may be used for any lawful purpose. The general fund accounts for all financial resources except those required to be accounted for in another fund. General Obligation Bonds: When the City pledges in full faith and credit to the repayment of the bonds it issues, then those bonds are general obligation (G.O.) Bonds. Sometimes the term is also used to refer to bonds which are to be repaid from taxes and other general revenues. In California, G.O. bonds must be authorized by public referenda with two-thirds voter approval. Page 8-19 City ofPalm Desert Glossary of Finance and Budget Terms Intergovernmental Grants: A contribution of assets (usually cash) by on governmental unit or other organization to another. Typically, these contributions are made to local governments from the State and Federal governments. Grants are usually made for specified purposes. Object of Expenditure: Expenditure classification based upon the types or categories of goods and services purchased. Typical objects and expenditures include: -personnel services (salaries and wages); -contractual services (utilities, maintenance contract, travel) -commodities (supplies) -fixed charges (rental of City equipment, City building rental); and -capital outlays. Operating Funds: Resources derived from recurring revenue sources used to finance ongoing operating expenditures and pay-as-you-go capital projects. Performance Measurers: Specific quantitative measurers of work performed within an activity or program (e.g., total miles of streets cleaned). Also, a specific quantitative measure of results obtained through a program or activity (e.g.. reduced incidence of vandalism due to new street lighting program). Personnel Services: Items of expenditures in the operating budget for salaries and wages paid for services performed by City employees the incidental fringe benefit cost associated with City employment, and amounts paid to outside firms, consultants, or individuals for contract personnel services. Rating: The creditworthiness of a city is evaluated by independent agencies. Page 8-20 City ofPalm Desert Glossary of Finance and Budget Terms Reserve: An account used to indicate that a portion of fund equity is legally restricted for a specific purpose, or set aside for emergencies or unforeseen expenditures not otherwise budgeted for. Reserve accounts can also be used to earmark a portion of fund balance to indicate that it is not appropriate for expenditures. Resources: Total dollars available for appropriations including estimated revenues, fund transfers and beginning fund balances. Revenue: The term designates an increase to a fund=s assets which: -does not increase a liability (e.g. proceeds from a loan); -does not represent a repayment of an expenditure already made; -does not represent a cancellation of certain liabilities; and -does not represent an increase in contributed capital. Revenue Bonds: When a government issues bonds which do not pledge the full faith and credit of the jurisdiction, it issues limited liability revenue bonds. Typically, pledges are made to dedicate one specific revenue source to repay these bonds. In addition to a pledge of revenues, such bonds sometimes may be secured by a lien against property. In Santa Ana, revenues are typically derived form rates charged for utilities. Revenue Estimate: A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typically a future fiscal year. Source of Revenue: Revenues are classified according to their source or point of origin. Special Revenue Fund: Used to account for the proceeds of special revenue sources that are restricted by law (or administrative action) to expenditures for specific purposes. Page 8-21 City of Palm Desert Glossary of Finance and Budget Terms Unit Cost: The cost required to produce a specific product or unit of service (e.g. the cost to purify one thousand gallons of water). User Charges (also The payment of a fee for direct receipt of a public Known as User Fees): service by the party benefitting from the service. Y-Rating: Designates a position which salary has been frozen at a specific salary graded step until the position fits into a lower salary grade. Yield: The rate earned on an investment based on the price paid. Page 8-22