HomeMy WebLinkAboutBUDGET FISCAL YEAR 2015-2016City of
Palm Desert
California
And Its Housing Authority
Financial Plan
Fiscal Year 2015-2016
CITY OF PALM DESERT &
ITS HOUSING AUTHORITY*
ANNUAL OPERATING BUDGET
FISCAL YEAR 2015-2016
PREPARED BY PAUL S. GIBSON AND JOSE LUIS ESPINOZA
CITY COUNCIL
SUSAN MARIE WEBER, MAYOR
ROBERT A. SPIEGEL, MAYOR PRO TEM
SABBY JONATHAN, COUNCILMEMBER
JAN C. HARNIK, COUNCILMEMBER
VAN G. TANNER, COUNCILMEMBER
CITY MANAGER
JOHN M. WOHLMUTH
SUCCESSOR AGENCY EXECUTIVE DIRECTOR
JOHN M. WOHLMUTH
DIRECTORS
RUSSELL GRANCE, DIRECTOR OF BUILDING & SAFETY
LAURI AYLAIAN, DIRECTOR OF COMMUNITY DEVELOPMENT
MARK GREENWOOD, DIRECTOR OF PUBLIC WORKS
PAUL S. GIBSON, DIRECTOR OF FINANCE/CITY TREASURER
RACHELLE D. KLASSEN, CITY CLERK
FRANKIE RIDDLE, DIRECTOR OF SPECIAL PROGRAMS
MARTIN ALVAREZ, DIRECTOR OF ECONOMIC DEVELOPMENT
JANET MOORE, DIRECTOR OF HOUSING
RUDY ACOSTA, ASSISTANT CITY MANAGER
*The Successor Agency to the Palm Desert Redevelopment Agency includes the
Palm Desert Housing Authority, whose financial plan is included herein.
Reader's Guide to the Budget
This guide is intended to help the reader
understand what information is available in the
budget and how it is organized. The FY 2015-16
budget document consists of nine sections or tabs
including a Budget Glossary and topical index.
Cover Page
Reader's Guide to the Budget provides a listing
of chapters included in the annual budget.
Tab 1- Table of Contents & Reader's
Guide
• Table of Contents - provides page numbers to
locate various sections within the budget
document.
Tab 2 - Budget Summary Information
• Accounting System and Budgetary Control
provides an overview of the City's accounting
systems and the level at which budgetary
control is maintained.
• Budget Process provides an overview of the
budget development process and a budget
calendar.
• All Funds Summary is a comprehensive
overview of the FY 2015-16 budget, with a
focus on all funds (consolidated). Included are
tables and graphs for both revenues and
expenditures and an overview of revenue
assumptions that were utilized in the
development of the 2015-16 budget. A listing
of all City-wide programs is included in this
section.
• Appropriations Limit Calculation, which is
required by State constitution, places limits on
the amount of proceeds of taxes that the City
can receive and allocate each year.
• Debt Summary is an overview of the City's
general government, Redevelopment Agency
and assessment district debt.
Reader's Guide to the Budget
Tab 3 - General Fund
• General Fund Revenues, an analysis of FY
2015-16 General Fund revenues is provided in this
section, including General Fund revenues by
category, revenue overview, revenue summary and
revenue by line -item.
• General Fund Expenditures, an explanation of
General Fund expenditures, including expenditures
by category, department, summary of
expenditures, expenditure overview and
expenditures by line -item.
• Department/Division Budgets, shows the City's
basic organizational units which provide essential
services to the citizens of Palm Desert.
Departmental and divisional budgets are presented
in the following format:
• Program/ Department Description - A description
of the services or functions provided by each
division.
• Expenditures by Category - A chart comparing
FY 2013-14 actual expenditures, FY2014-15
budgeted and projected expenditures and budget
for FY 2015-16. Percent change from the FY
2014-14 budget compared to the FY 2015-16
budget is also included.
• Significant Changes - Reflects the significant
impacts of budgetary changes are outlined along
with an alphabetical letter identifying the line item
that changed.
• Department/Division Line item detail - Shows
the specific detail of all expenditures for the
department.
• Staff Authorized - Shows the title of the individual
positions within each department for FY 2014-15
and 2015-16. Additionally, the chart reflects the
actual grade step of each position. The salary
grade table is located in the appendix section.
Tab 4 - Special Revenue Funds
This section includes budgets for the City's Special
Revenue funds. Fund descriptions, along with revenue
and expenditure information and beginning and ending
fund balances are presented. Special Revenue Funds
include the Traffic Safety, Drainage, Traffic Signals,
Measure A, Housing Mitigation, Community
Development Block Grants, Proposition A Fire Tax, Air
Quality Management, City Wide Business Promotion,
Art in Public Places, New Construction Tax and Park &
Recreation Facilities. The budgets for the Golf Course
and Office Complex are also presented in this section
Tab 5 - Special Assessment Funds
This section includes budgets for the various
landscape and lighting districts along with two
business improvement districts. Fund descriptions,
along with revenue and expenditure information
and beginning and ending fund balances are
presented.
Tab 6 - Debt Service Assessment
Districts
This section presents an overview of all the budgets
for assessment districts formed within the City and
Redevelopment Agency. Fund descriptions, along
with revenue and expenditure detail and beginning
and ending fund balances are presented.
Tab 7 - Capital improvement Projects
This section of the budget gives an overview of the
City's and Redevelopment Agency Capital
Improvement Program(CIP), Map of the 5 year
Capital Improvement Program, CIP 5 year project
summaries, Existing carryover projects and
detailed CIP project sheets. The project sheets
outline project descriptions, projected costs,
location description, anticipated annual
maintenance cost, funding sources and status of
review by committees or citizens.
Tab 8 — Palm Desert Housing Authority
This section of the budget gives an overview of the
Low and Moderate Income Housing administration
and the Housing Authority Apartment budgets.
Tab 9 - Appendix
• Resolution adopting 2015-16 Salary
Schedule and Authorized Positions.
• Approved list of Out -of -State Travel.
Glossary of Finance and Budget Terms This
provides a complete glossary of terms and
acronyms used throughout the budget
document.
ffl
Reader's Guide to the Budget
TABLE OF CONTENTS
INTRODUCTORY PAGES SECTION -PAGE
Reader's Guide to the Budget............................................................................................................. i
Tableof Contents............................................................................................................................... iu
Resolution No. 2015-60 Adopting a Financial Plan........................................................................ vi
Resolution No. HA-76 Adopting a Financial Plan for Housing Authority .................................. vii
Resolution No. 2015-61 Establishing the Appropriations Limit ................ ii
SECTION]: BUDGET SUMMARIES
AccountingSystem and Budgetary Control..................................................................................1-1
* City Managers Executive Summary, FY 2015-2016........................ .....1-3
........................................
AllFund Summary..........................................................................................................................1-7
* Where The Money Comes From & Where The Money Goes ............................................... 1-8
All Fund Revenues by Category..........................................................................................1-10
All Fund Expenditures by Category....................................................................................1-11
GANN Appropriations Limit Calculation...........................................................................1-12
Schedule of Authorized Staff Positions...............................................................................1-13
Estimated Revenues Detail by Fund....................................................................................1-14
SECTION 2: GENERAL FUND OPERATING BUDGET
GeneralFund Overview..................................................................................................................2-1
* General Revenue Summary .... 2-2
...............................................................................................
General Revenue Detail.........................................................................................................
2-7
General and Fire Fund Expenditure Summary......................................................................
2-8
......................................................
* General and Fire Fund Expenditure by Department ...2-10
..................................................
* General and Fire Fund Expenditure Comparison Graph ...
2-11
General and Fire Fund Revenue and Expenditure Comparison...........................................2-12
.......................................................
* General Fund Expenditures by Category ................ ......
2-13
Summary of Expenditures by Category...............................................................................
2-14
General Fund Departmental Expenditures
(Departmental Summary by Expendilure Category)
CityCouncil........................................................................................................................
2-22
City Manager
CityManager...................................................................................................................
2-24
CityAttorney...................................................................................................................
2-26
HumanResources............................................................................................................
2-28
LegalSpecial Services....................................................................................................
2-30
LegislativeAdvocacy......................................................................................................
2-32
Community Services
SpecialPrograms.............................................................................................................2-34
CommunityPromotions..................................................................................................
2-36
Community Services/City Clerk.......................................................................................
2-38
Elections..........................................................................................................................
2-40
ft
City of Palm Desert
Table of Contents
SECTION 2: GENERAL FUND OPERATING BUDGET (Cont) SECTION -PAGE
Finance
Finance............................................................................................................................ 2-42
IndependentAudit...........................................................................................................2-44
GeneralServices..............................................................................................................2-46
Information Technology .................................................. . 2-48
...............................................
Unemployment Insurance................................................................................................ 2-50
Insurance.........................................................................................................................
2-52
Inter -Fund Transfers Out.................................................................................................
2-54
OutsideAgency Funding.................................................................................................
2-56
Police Services
PoliceServices...............................................................................................................
2-58
Public Works -Administration
PW-Administration........................................................................................................
2-60
PW-Street Maintenance.................................................................................................
2-62
PW-Civic Center Park Maintenance..............................................................................2-64
PW-Park Maintenance...................................................................................................
2-66
PW-Landscaping Service Division................................................................................2-68
PW-Street Lights/Traffic Safety....................................................................................
2-70
PW-Street Repairs and Maintenance.............................................................................
2-72
PW-Corporation Yard....................................................................................................2-74
PW-Equipment/Auto......................................................................................................
2-76
PW-Public Bldg Operation/Maint..................................................................................
2-78
PW-Portola Community Center Bldg............................................................................
2-80
NPDES-Storm Water Permit.........................................................................................
2-82
Building & Safety
Building& Safety..........................................................................................................
2-84
Economic Development
Economic Development.................................................................................................
2-86
Marketing.......................................................................................................................
2-8 8
Visitors Information Center...........................................................................................2-90
Planning & Community Development.............................................................................2-92
AnimalControl..............................................................................................................
2-94
SECTION 3: SPECIAL REVENUE FUNDS
Special Revenue Fund Overview.................................................................................................... 3-1
* Special Revenue Fund Budgets . 3-3
............................................................................................
SECTION 4: SPECIAL ASSESSMENTS
Special Assessment Fund Overview.............................................................................................. 4-1
Special Assessment District Zones Consolidated Report
Zone2 — 06 L2................................................................................................................. 4-3
Zone 06 L3 — College View Estates II............................................................................. 4-4
Sundance West — El Paseo Merchants............................................................................. 4-5
SECTION 5: DEBT SERVICE FUNDS
DebtService Fund Overview......................................................................................................... 5-1
Debt Service Fund - Assessment Districts Consolidated Report ........................................... 5-2
]v
City of Palm Desert Table of Contents
SECTION 6: CAPITAL IMPROVEMENT PROJECTS SECTION -PAGE
Capital Improvement Project Overview........................................................................................ 6-1
5 - Year Schedule................................................................................................................... 6-2
SECTION 7: PALM DESERT HOUSING
Palm Desert Housing Fund Administration.................................................................................. 7-2
Housing Authority - Administration......................................................................................
7-4
Housing Authority - Laguna Palms Apartments...................................................................
7-6
Housing Authority - Catalina Garden Apartments................................................................
7-8
Housing Authority - Desert Pointe......................................................................................
7-10
Housing Authority - Las Serenas.........................................................................................
7-12
Housing Authority - Neighbors Garden Apartments...........................................................
7-14
Housing Authority - One Quail Place..................................................................................
7-16
Housing Authority - The Pueblos Apartments.....................................................................
7-18
Housing Authority - California Villas Apartments..............................................................
7-20
Housing Authority - Taos Palms Apartments......................................................................
7-22
Housing Authority - Carlos Ortega Villas...........................................................................
7-24
Housing Authority- Palm Village Apartments...................................................................7-26
Housing Authority - Candlewood Apartments....................................................................
7-28
Housing Authority - La Rocca Villas..................................................................................
7-30
Housing Authority - Sagecrest............................................................................................
7-32
Housing Authority - Housing Asset Fund Administration..................................................
7-34
SECTION 8: APPENDIX
Approved List of Out of State Travel............................................................................................ 8-1
Resolution 2015-62 Salary Schedule & Authorized Positions...................................................... 8-2
Salary Schedule - FY 2015/2016..................................................................................................... 8-9
Glossary of Finance and Budget Terms....................................................................................... 8-10
RESOLUTION NO. 2015- 60
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL PLAN FOR THE
FISCAL YEAR JULY 1, 2015 THROUGH JUNE 30, 2016
WHEREAS, the City Council has received and considered the proposed Program and
Financial Plan submitted by the City Manager on June 18, 2015; and
WHEREAS, after due notice, the City Council held a public hearing on the proposed plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert,
California, that:
1. The amounts shown on Exhibit 1, "Estimated Revenues", are hereby accepted as
the Estimated Revenues for the 2015-16 Fiscal Year for each fund and revenue source.
2. The amounts shown on Exhibit 2, "Appropriations" are hereby appropriated to the
departments and activities indicated. The City Manager, or his duly appointed representative, will
have the authority to approve intra-departmental budgeted line item variations; additional
appropriations or inter -departmental budget transfers will be specifically approved by further City
Council action during the 2015-16 fiscal year as the need arises.
3. The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital
Projects", are hereby accepted as continuing appropriations from the 2014-15 Fiscal Year. The
amounts included in this exhibit include all unexpended amounts from purchase orders and
contracts encumbered by June 30, 2015.
PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City
Council held on this 18" day of June, 2015, by the following vote, to wit:
AYES: RARNIK, JONATRAN, SPIEGEL, TANNER and WEBER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST: Susan Marie Weber, Mayor
R HE LE D. KLASSEN, ITY CLERK
CITY OF PALM DESERT, CALIFORNIA
RESOLUTION HA_ 76
A RESOLUTION OF THE CITY COUNCIL OF THE HOUSING AUTHORITY OF
PALM DESERT, CALIFORNIA, ADOPTING A PROGRAM AND FINANCIAL
PLAN FOR THE FISCAL YEAR JULY 1, 2015 THROUGH JUNE 30, 2016
WHEREAS, the Housing Authority has received and considered the proposed Program
and Financial Plan submitted by the Executive Director on June 18, 2015; and
WHEREAS, after due notice, the Housing Authority held a public hearing on the proposed
plan.
NOW, THEREFORE, BE IT RESOLVED by the Palm Desert Housing Authority Board of
the City of Palm Desert, California, that:
1. The amounts shown on Exhibit 1, "Estimated Revenues," are hereby accepted as
the Estimated Revenues for the 2015/2016 Fiscal Year for each fund and revenue source.
2. The amounts shown on Exhibit 2, "Appropriations," are hereby appropriated to the
departments and activities indicated. The Executive Director, or his duly appointed
representative, will have the authority to approve intra-departmental budgeted line item
variations; additional appropriations or inter -departmental budget transfers will be
specifically approved by further Housing Authority action during the 2015/2016 Fiscal
Year as the need arises.
3. The amounts shown on Exhibit 3, "Continuing Appropriations, Existing Capital
Projects," are hereby accepted as continuing appropriations from the 2014-15 Fiscal Year.
The amounts included in this exhibit include all unexpended amounts from purchase
orders and contracts encumbered by June 30, 2016.
PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert and
Housing Authority held on this 18Lhday of June, 2015, by the following vote, to wit:
AYES: HARNIK, JONATHAN, SPIEGEL, TANNER, and WEBER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
_N1_ 1 �/
Susan Marie Weber, Mayor
ATTEST:
4RHELLE D. KLASSEN, CLERK
CITY OF PALM DESERT, CALIFORNIA
vii
RESOLUTION NO. 2015-61
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR THE
2015-2016 FISCAL YEAR
WHEREAS, the voters approved the Gann Spending Limitation Initiative (Proposition 4) on
November 6, 1979, adding Article XIII B to the Constitution of the State of California to establish and
define annual appropriation limits on state and local government entities; and
WHEREAS, Chapter 120-5 of the Revenue and Taxation Code Section 7910 (which incorporates
California Senate Bill 1352) provides for the implementation of Article XIII B by defining various terms
used in this Article and prescribing procedures to be used in implementing specific provisions of the
Article, jurisdiction of its appropriations limit; and
WHEREAS, the required calculation to determine the Appropriations Limit for Fiscal Year
2014-2015 has been performed by the Finance Department based on available information and is on file
with the Finance Department and available for public review;
WHEREAS, Finance staff will recalculate the Appropriations Limit for respective fiscal periods
including Fiscal Year 2015-2016, as soon as information regarding the percentage changes in the local
assessment roil due to additional local nonresidential new construction is made available by the
Riverside County Assessor's office;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert,
California, that the City of Palm Desert Appropriations Limit is hereby established as $111,576,398 for
2015-2016 Fiscal Year.
PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council
held on this 1 B'h day of June 2015, by the following vote, to wit:
AYES: 9ARNIK, JONATHAN, SPIEGEI„ TANNER, and WEBER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
RA ELLE D. KLASSEN, Cl*CLERK
CITY OF PALM DESERT, CALIFORNIA
Susan Marie Weber, Mayor
Vlii
ACCOUNTING SYSTEM & BUDGETARY CONTROL
Fund Accounting
Museum, Library, Corporation Yard, YMCA
The accounts of the City are organized on the
Building Fund, Interstate 10, Sports Complex
basis of funds and account groups, each of which
Fund, various assessment district funds and the
is considered a separate accounting entity. The
Redevelopment Agency project area funds.
operations of each fund are accounted for with a
separate set of self -balancing accounts that
Fiduciary Funds:
comprise its assets, liabilities, fund equity,
Trust and Agency Funds- used to account for
revenues, and expenditures or expenses, as
assets held by the City in a trustee capacity or as
appropriate.
an agent for individual's private organizations, and
other governments. Since activities recorded within
Government resources are allocated to and
these funds are outside the control of the City
accounted for in individual funds based upon the
Council, these funds are not included within this
purposes for which they are to be spent and the
budget document.
means by which spending activities are controlled.
The various funds utilized by the City are grouped
into generic fund types and broad fund categories
as follows:
Governmental Funds:
General Fund- The General Fund is the general
operating fund of the City. It is used to account for
all financial resources except those required to be
accounted in another fund.
Special Revenue Funds- used to account for the
proceeds of specific revenue sources that are
legally restricted to expenditures for specified
purposes. Special Revenue Funds include the
sections label Special Revenue and Special
Assessments. The landscaping and lighting funds
are taken to City Council by separate resolution
and are adopted as a consolidated district budget.
However, the City reflects the individual zones in
separate departments and funds. This allows the
residents of the zones to see the exact detail of
their improvements and maintenance.
Debt Service Funds- used to account for the
accumulation of resources for, and the payment of,
general long-term debt principal, interest, and
related costs other than capitalized leases and
compensated absences which are paid from the
governmental funds. The City currently has eight
assessment districts (83-1, 84-1 R, 87-1, 92-1, 94-1
- Bighorn, 94-2 - Sunterrace , 94-3 - Merano, 91-1
Indian Ridge Community Facility District) In
addition, several of the original bond issues have
been refunded into a Marks Roos Refunding Bond
issue.
Capital Proiects Funds- used to account for
financial resources to be used for acquisition or
construction of major capital facilities (other than
those financed through proprietary funds). Capital
Project Funds for the City include Art in Public
Places, Capital Project Reserve fund, Streets fund,
Ordinance 416, Drainage Facilities, Park and
Recreation Facilities, Signalization, Buildings,
Basis of Accounting
Basis of Accounting refers to the point at which
revenues and expenditures are recognized in the
accounts and reported in the financial statements.
All governmental funds, agency funds, and
expendable trust funds are accounted for using the
modified accrual basis of accounting. Their
revenues are recognized when they become
measurable and available as net current assets. All
proprietary funds and nonexpendable trust funds
are accounted for using the accrual basis of
accounting. Their revenues are recognized when
they are earned, and their expenses are
recognized when they are incurred.
Budgetary Basis of Accounting
Budgets for the governmental fund types are
adopted on a basis consistent with generally
accepted accounting principles, utilizing the
modified accrual basis of accounting. The
proprietary fund - Golf Course Fund is budgeted
utilizing available cash balance (cash basis). As a
result, this fund does not maintain a depreciation
reserve fund, no depreciation expenses (non cash
entry) are budgeted. The other proprietary fund is
the Office Complex which is budgeted on an
accrual basis of accounting and maintains a
depreciation reserve. Budgeted amounts are as
originally adopted and as further amended by City
Council action.
Budgetary Control
Budgetary controls are maintained to ensure
compliance with legal provisions embodied in the
annual appropriated budget approved by the City
Council. Activities of the governmental and
proprietary funds are included in the annual
appropriated budget. The budgetary level of
control, the level at which expenditures cannot
legally exceed the appropriated amount, is
exercised at the fund level.
Page 1-1
ACCOUNTING SYSTEM & BUDGETARY CONTROL
Appropriations Limit financial audit.
Article XIIIB of the California State Constitution,
more commonly referred to as the Gann Initiative The law now requires a governing body to annually
or Gann Limit, was adopted by California voters in adopt, by resolution, an appropriations limit for the
1980 and placed limits on the amount of proceeds following year, along with a recorded vote
of taxes that state and local governmental regarding which of the annual adjustment factors
agencies can receive and appropriate (authorize to have been selected. The City's next year budget
spend) each year. appropriations limit and annual adjustment factors
will be adopted by the City Council in June.
The limit is different for each agency and the limit
changes each year. Each year's limit is based on
the amount of tax proceeds that were authorized to
be spent in fiscal year 1978-79 in each agency,
modified for changes in inflation, population and
voter approved modifications in each subsequent
year.
Proposition 111 was passed by the State's voters
in June 1990. This legislation made changes to the
manner in which the Appropriations Limit is be
calculated:
The annual adjustment factors for inflation
and population have been changed.
Instead of using the lesser of California per
capita income, or U.S. CPI, each city may
choose either the growth in the California
per capita income, or the growth in
non-residential assessed valuation due to
new construction within the City. For
population, instead of using only the
population growth of a city, each city may
choose to use the population growth within
its county. These are both annual
elections.
The revised annual adjustment factors will
be applied to the 1986-87 limit for most
cities and each year in between in order to
calculate the 1990-91 limit. The actual
limits for the intervening years, however,
are not affected.
Expenditures for "qualified capital outlay",
which are fixed assets with a value of more
than $100,000 and an expected life of 10
years or more, will be excluded from the
limit.
A city which exceeds the limit in any one
year may choose to not give a tax refund if
they fall below the limit in the next fiscal
year. They then have two more years to
refund any remaining excess or to obtain a
successful override vote.
In certain situations, proceeds of taxes
may be spent on emergencies without
having to reduce the limit in future years.
Each city must now conduct a review of its
Appropriations Limit during its annual
Proposition 218- Property Tax
Assessments
Article XIIIC and XIIID of the California State
Constitution, was adopted by Califomia voters in
November 5, 1996 and placed restrictions on
assessments placed on the property tax roll.
The new restrictions requires that beginning July 1,
1997, all new and existing assessments (with
some exceptions) conform with new substantive
and procedural requirements. The major elements
of the substantive requirements include:
• The assessment method of spread must
be recalculated to ensure that all
properties receiving special benefit from
the services funded by the assessment are
included in the assessment calculation.
Properties owned by schools and other
governmental agencies -previously exempt
from some assessment charges -now must
be included in the spread calculation if
those properties receive benefit from the
improvements.
• Costs related to "general" benefit must be
specifically removed from the
assessments. Only costs related to
"special" benefit may be assessed.
• Finally, assessments must be spread to
each parcel proportional to the aggregate
district(or zone) assessment.
• Assessments used exclusively to fund
sidewalks, streets, sewers, water, flood
control, drainage systems, or vector
control are exempt. Assessments
approved by all the property owners at the
time the assessment was created are
exempt. Assessments used exclusively for
bond repayments are exempt.
Assessments previously approved by a
majority of voters is exempt.
In July 1997 the voters approved all special
assessment. April 2003, the Business
Improvement District was approved by the
President's Plaza Business/Property Owners.
Since then, the City Council is recommending all
future districts become Homeowner Associations.
Page 1-2
CiTY MANAGER'S EXECUTIVE SUMMARY FY 2015 2016
It is a pleasure to present to the citizens of Palm Desert, members of the City Council, and
other interested readers the adopted FY 2015-16 operating budget for the City of Palm
Desert, California. During Fiscal Year 2014-15 we addressed some significant challenges,
as we continue to work towards Palm Desert's vision as a vibrant community where
families live, work, and play.
Our collective efforts to remain fiscally prudent resulted in a sound and balanced budget,
without utilizing any of the approximately $66 million in City reserve funds. The economic
downturn being experienced nationally, and here locally in Palm Desert, does impact our
budget. However, continual budget monitoring and flexibility in making revisions when
necessary, paved the way for a fiscal year 2015-2016 budget absent any significant
cutbacks in city services. The current budget was formed on three core principles:
1) Minimize the impact of budget cuts to key services and maintain the level of service
expected by residents, businesses, and visitors,
2) Minimize the number of tax and fee adjustments required to maintain existing
service levels, and
3) Review standards of infrastructure maintenance and operation and adjust standards
to provide quality of City facilities in line with budget considerations, including but
not limited to parks, roads, and buildings. Review staffing levels to coincide with
established standards.
The balanced budget presented to you carefully weighed all three principles in its
development. The budget for all funds is $113,511.362 including a General Fund
operational budget of 51,713,629. This amount represents an overall budgetary decrease
of 1% and a General Fund operational increase of 6.3% from the adopted FY 2015-16
operating budget, respectively.
GENERAL FUND
This year's budget continues the commitment to keep City operations lean and allocate
funds to the City's highest priorities: public safety, economic development, completion of
capital projects, and maintenance of the City's neighborhoods, parks and roadways.
Revenues
Anticipated revenue impacts relating to a downturn in real estate transactions, a drop in
property tax values, increase in hotel room bookings, and an increase in retail sales are
being experienced, which affects Palm Desert's top three revenue streams.
The City's General Fund is projecting estimated revenues of $51,725,000, which translates
to a $3,474,454 increase (7.2%) over the prior fiscal year amount of $48,250,546. The
table below illustrates the combined increase/decrease in estimated revenues within some
Page 1-3
CITY MANAGER'S EXECUTIVE SUMMARY FY2015 2016 (cont'd)
of the City's significant revenue sources. The only significant revenue increase is the
Transient Occupancy Tax revenue which reflects current year estimated to be $500,000
greater than budget and next year adding another $775,000 due to full year of Short Term
Rentals of residential property along with Timeshare increases.
GENERAL FUND REVENUE SOURCES
Category
Budgeted
Budgeted
Increase
Percent
FY 14-15
FY 15-16
or
Change
(Decrease)
Sales Tax
17,850,000
18,800,000
950,000
5.3%
Transient Occupancy Tax
9,200,000
10,200,000
1,000,000
10.9%
Licenses, Permits &
1,250,000
1,250,000
-0-
-0-
Charges for Services
1,330,000
2,000,000
670,000
50.4%
State Vehicle License Fee
3,595,000
3,750,000
155,000
4.3%
Property Tax
4,800,000
5,575,000
775,000
16.1 %
Interest Earnings & Rental
346,000
500,000
154,000
44.5%
Building/Subdivision/Zoning
1,650,000
1,900,000
250,000
15.2%
Transfers In( Gas, Office)
2,237,500
1,400,000
(837,500)
(37.4)%
All Other Revenue
6,414,000
6,350,000
(64,000)
(1.0)%
Totals -General Fund
48,672,500
51,725,000
3,052,500
6.3%
Fire Taxes
8,760,500
8,454,000
306,500
(3.5)%
Fire Reserve & Transfers In
2,000,000
3,427,705
1,427,705
71.4%
Totals -General & Fire
58,853,000
63,606,705
4,753,705
8.1 %
Expenditures
As the City of Palm Desert prepares for the next fiscal year, we do so under the realization
of the current economic condition. Departments were asked to continue participating in a
zero -based budgeting approach.
Palm Desert's total proposed operational expenses for FY 2015-2016 amount to
$51,713,629 which is approximately a seven percent (7.2%) increase from the Fiscal Year
2014-2015 budget of $48,250,546.
General Fund
Expenditures
GENERAL FUND PRIMARY EXPENDITURES
Fiscal Year
2014-2015
$48,250,346
Fiscal Year
2015-2016
$51,713,629
Percent
Increase
7.2% increase or
$3,463,283
Page 14
CITY MANAGER'S EXECUTIVE SUMMARY FY2015 2016 (cont'd)
Category
Budgeted
Budgeted
Increase or
Percent
FY 14-15
FY 15-16
(Decrease)
Change
Personnel Service & Benefit
16,191,454
16,875,774
684,320
4.2%
Other Services & Charges
28,495,709
30,460,180
1,960,188
6.9%
Transfers to Other Funds
3,105,000
3,900,000
795,000
25.6%
Capital Outlay
95,500
107,075
11,575
12.1 %
Totals -General Fund
48,250,346
51,713,629
3,463,283
7.2%
Fire Contract
10,760,360
11,881,705
1,121,345
10.4%
Totals
59,010,706
63,595,334
4,584,628
7.8%
Major Category changes
As indicated above, the City's General Fund expenditures are projected to increase by
$3,463,283 or 7.2%.
Personnel Service and Benefits increase 1.0% due to higher retirement premium
requested by State Public Employees Retirement System.
Other Services and Charges increased by $1,960,188 or 5.8%. This amount included the
increase in the Police budget.
Transfers to Other Funds increased by $795,000 due to transfer of General Fund reserves
to cover next year increase in Fire Department budget.
Fire & Police Services
The City of Palm Desert provides a high quality level of public safety services via contract
with the County of Riverside. The total Palm Desert Police and Fire Department's budget
account for approximately fifty percent (50%) of operational expenses.
The City's contract with the Riverside County Sheriff's Department for police services,
represents the majority of the cost in Other Services, Charges, & Transfers expenditures.
The current year Sheriff's Department contract includes the following services: (1) patrol
services; (2) booking fees; (3) facility charges; (4) vehicle mileage; (5) dispatching
services; (6) supplies; (7) contingency funding; (8) special teams enforcement, and (9) the
Cal ID Statewide Fingerprinting Identification System. The total General Fund cost of the
Sheriff's Department contract is approximately $20.2 million or a 7.3% increase from FY
2014-15. This amount represents 39% of General Fund budgeted expenditures.
Riverside County Sheriff Department.
The proposed Fire Department budget has increased by 8.9% due to adding additional
personnel. Fire Services include: (1) firefighters; (2) paramedics; (3) fire inspectors; (4)
hazardous materials response; (5) vehicle and building maintenance; and (6)
commercial/housing building plan review.
The total FY 2015-16 Fire Services budget is $11.881 million. The existing Fire Fund
reserves have been depleted in Fiscal Year 2011-12, therefore, the General Fund is
Page 1-5
CITY MANAGER'S EXECUTIVE SUMMARY FY 2015 2016 (cont'd)
transferring $3.0 million to cover the budgeted expenditure over the revenue collected in
Fiscal Year 2015-16.
CONCLUSION
The current recessionary environment will likely continue through the remainder of this
new fiscal year. As a result, staff anticipates economic conditions may likely reflect
decreasing revenues in property tax and other economically sensitive revenues. However,
we are optimistic that sales and transient occupancy taxes will continue to show modest
growth. Faced with such uncertainty, the City will continue its policy of maintaining a
reserve fund equal to operational expenditures.
Staff is cognizant that the budget process is dynamic and anticipates ongoing economic
issues, coupled with State legislative action, which will require monitoring as we progress
through the fiscal year. Whatever future action the City may take in regards to its budget,
it remains committed to fiscal responsibility, coupled with effective resource management,
to provide the highest level of public services.
While our current budget posed challenges for us, we are fortunate to be more fiscally
sound than most other local governments across the state and nation. Our current
economic vitality is not only due in part to the structure of city revenues, but is also
attributable to the fiscally conservative policies and practices of the City Council.
I would like to thank the Mayor and City Council for their continued direction and input
toward the preparation of this budget. I wish to also extend my personal gratitude to all
Palm Desert employees for their dedication towards minimizing costs and maintaining the
level of public service and quality of life on which Palm Desert prides itself.
Page 1-6
CITY OF PALM DESERT
ALL FUND BUDGET SUMMARY
6/30/2015
2015-2016
6/30/2016
FUND
Beginning
InterFund Transfers
Ending
Description
Balance
Revenues
In (Out)
Expenditures
Balance
General Fund
67.000,000
50.325,000
1.400.000 3,900.000
47,813.629
67,011,371
Fire Fund
2,500.000
8.454,000
3,000.000 -
11,881,705
2,072,295
Total General & Fire Fund
69.500.000
58.779,000
4,400,000 3,900,000
59,695,334
69.083.666
Special Revenue Funds
Traffic Safely
-
120,000
- 120,000
-
-
Gas Tax
-
1,107,000
- 226,500
500,000
380.500
Measure A
18.500,000
3,361.000
- -
6,487,000
15,374,000
Housing Mitigation Fee
2,400,000
153,500
- -
450,000
2,103,500
CDBG Block Grant
-
294,000
-
294,000
-
Child Care Program
1,400.000
45,500
-
28,000
1,417,500
Public Safety
-
100,000
- -
100,000
-
NewConstructionTax
1,100,000
366,000
-
75,000
1,391,000
Drainage Facility
119001000
11,500
-
-
1,911,500
Park and Recreation
1,200,000
37,000
- -
250,000
987,000
Signalization
300,000
216,70D
- -
315,000
201,700
Fire Facility Fund
800,000
152.000
- -
60,000
892,000
Waste Recylcing Fees
3,600,000
15,000
- 40,000
964,250
2,610,750
Energy Independence Program
2,500,000
589,000
- -
568,650
2,520,350
Air Quality Management
30,000
63,000
- -
38,500
54,500
Art in Public Places
1,400,000
405,500
80,000
433,500
1,452,000
Aquatic Center
2,100,000
690,200
680,000 -
1,370,200
2,100,000
Retiree Health
4,000,000
507,000
- -
1.260,000
3,247,000
Special Assessment Tab
- -
El Paseo Merchants
20,000
250,000
- -
250,000
(250,000)
Landscape & Lighting Zones
50,000
343,900
75,000 -
339,539
(69,539)
Business Improvement District
180.000
270.207
- -
240,188
228,712
Capital Projects Funds
-
2010 Plan Reserves
4,000,000
1,888,000
-
2,092,000
5,498,000
Drainage
2,000,000
4,000
-
390,000
1,804,000
Economic Development
800,000
1,000
200,000
711,000
Parks
4,000,000
500
-
90,000
3,965,500
Signalizalion
100,000
500
-
35,000
(589.500)
Golf Course Malnt /Improvements
2,500,000
1,514,000
776,000
590,000
3,238,000
Library Maintenance
600,000
-
- -
-
600,000
Property City/RDA
-
-
-
Buildin}3s Main enance
2,500,000
10,000
65,000 -
93,250
2,481,750
Enterprise Funs
-
Parkview Office Complex
31000,000
1,298,021
- 237.500
1,191,427
2.869,094
Equipment Replacement Fund
51800,000
20,000
- -
956,825
4,863,175
Desert Willow Golf Course
750.000
10,754,998
- -
11.256.662
248.336
Debt Service Funds
Assessment District 87-1
Assessment District 94-2
10,000
- -
-
500
9,500
Assessment District 94-3
10,000
110,800 -
99,168
10,000
11,632
Community Facility91-1(1992)
1,700,000
1.188,690 -
1,148,983
32,190
1,707,717
Canyons at Bighorn 98-1
165,000
98,000
-
95,787
2,793,103
Assessment District 01-01
200,000
182,400 -
157,642
28,100
196,658
Highlands Undergrounding
-
136,170 -
-
134,591
1,579
Section 29 04.02
1,500,000
1,792,560 -
1,797,360
1,495,200
University Park
3.800,000
4,157,640 -
-
4,137,784
3,819,656
Palm Desert Financing Auth.-RDA
-
-
-
-
-
Palm Desert Financinq Auth: City
- 1,405,793
-
1,405,793
Housing Set -Aside
-
- 800,330
800,330
-
Housing Asset Fund
2,200,000
- -
-
1,350,800
849,200
Housinj(��Aulhad�V
17,000.000
5.687.395
800,330.
5.497.679
16,389.386
GRAND TOTAL ALL FUNDS
163,615,000
96.721,881 7,506,123
7,506,123
106,005,239
158,599,325
Page 1-7
Where The Money Comes From
TOTAL CITY SOURCES OF FUNDS
_ $104 MILLION Plus Reserves of $163 Million
State Subventions
7.7%
4
Other Revenues/Reimd
27.0%
Transfer to Other Funds
7.2%
Charges for Services
17.19E
Interest & Rentals
8.8%
Transient Occupancy Tax
9.8%
Licenses & Permits
3.6%
Property 'Faxes
10.4%
Sales Tax
20.6%
All FUNDS BUDGET - REVENUES
Fiscal Year 2015-2016
SERVICES
AMOUNT
PjC�ENT
Property Taxes
10,875,000
.450
Sales Tax
21,486,000
20.6%
Transfer to Other Funds
7,506,123
7.2%
Other Revenues/Reirx b.
15,484,767
14.8%
State Subventions
8,029,700
7.7%
Charges for Services
17,900,698
17.1 %
Interest & Rentals
9.163,716
8.8%
Transient Occupancy Tay
10,200.000
9.80%
Licenses & Permits
3, 800,000
3.6%
Total All Funds
104,446,004
100%
Page 1-8
Parks & Recreation
14.6%
Housing, Econon
Comm. Dev.
15.6%
Where The Money Goes
Public Works
7.5%
TOTAL APPROPRIATIONS
= $113 MILLION
Debt Service
.6-7%
All FUNDS BUDGET - APPROPRIATIONS
Fiscal Year 2015-2016
Capital Improvement
" ejects
1.7%
SERVICES
AMOUNT
PERCENT
General Government
10,872,694
9.6%
Public Safety
32,693,961
28.8%
Public Works
8,461,898
7.5%
Housing, Economic & Comm. Dev.
17,691,636
15.6%
Parks & Recreation
16,527,051
14.6%
Debt Service
7,642,099
6.7%
Capital Improvement Projects
12,136,900
10.7%
Transfers To Other Funds
7,485,123
6.6%
Total All Fundsi -_
113,511,362
100.0%
nsfers To Other
Funds
6.6%
General Government
8.3%
,ty
Page 1-9
CITY OF PALM DESERT
ALL FUND SUMMARY - REVENUES BY CATEGORY
FY 15-16
FUND
Permits & Inter-Govt. Charges
Interest
lnterfund
DescriFtion
Taxes
Fees Revenues for Svcs
& Rentals
Transfers
General Fund
38.325,000
3,800,000 3,750.000 3,950,000
500,000
1,400.000
Fire Fund
7,500,000
- 950,000
4,000
3,000,000
Total General & Fire Funds 45,825,000
3,800.000 3,750,000 4,900,000
504,000
4,400,000
Special Revenue Funds
Traffic Safety
119,500
500
Gas Tax
Measure A
Housing Mitigation Fee
CDBG Black Grant
Child Care Program
Public Safety Grant
New Construction Tax
Drainage Facility
Park and Recreation
Signalization
Fire Facility Fund
Waste Recylcing Fees
Energy Independence Loan
Air Quality Management
City Wide Business Promo.
Art in Public Places
Gall Course Maintenance
Aquatic Center
Liability Self Insurance Reserve
Retiree Health
Special Assessment Tab
El Paseo Merchants
Landscape & Lighting Zones
Business Improvement District
Capital Projects Funds
2010 Plan Reserves
Drainage
Economic Development Fund
Parks
Signalization
Library Maintenance
Property City/RDA
Bulldinq's Maintenance
Enterprise Funds
Parkview Office Complex
Equipment Replacement Fund
Desert Willow Golf Course
Debt Service Funds
Assessment District 94-2 Fund 308
Assessment District 94-3 Fund 309
Assessment District 98-1 Fund 311
Community Facility 91-1 Fund 351
Assessment District0l-01 Fund 312
Highlands Undergrounding Fund 314
Section 29 04-02 Fund 315
University Park Fund 353
PD Financing Auth.-RDA Fund 390
PD Financing Auth: City Fund 391
Housing Set -Aside
Housing Asset Fund
Housir),p AutharE}v
GRAND TOTAL ALL FUNDS
% H1ANG��RO PIFIIOR YR.
1,105,500
2,666,000
640,000
-
-
-
144,000
294,000
-
40,000
-
100,000
-
364,000
7,500
35,000
-
20,000
196,200
-
149,000
580,000
-
62,000
403,000
-
684,200
-
500,000
250,000
343,900
270,207
110,400
98,000
1,188,890
182,400
136,170
1,792,560
4,143,740
1,500
35,000
9,500
5,500
2,000
4,000
2,000
500
3,000
15,000
9,000
1,000
2,500
1,514,000
6,000
7,000
1,882,000 - 6,000
4,000
1,000
500
- 500
10,000
- 1,298,021
20,000
10,754,998 -
218,000
68,045,767 3,800,000 8,029,700 17,900,698
56.969,295 2,673,000 28,694,953 15,946,279
2% 42% -72% 12%
00,000
680,000
75,000
65,000
Total
Budget
51,725,000
11,454��000
63,179,000
120,000
1,107,000
3,361,000
153,500
294,000
45,500
100,000
366,000
11,500
37,000
216,700
152,000
15,000
569,000
53,000
485,500
1,514,000
1,370,200
507,000
250,000
418,900
270,207
1,888.000
4,000
1,000
Soo
500
75,000
1,298,021
20,000
10,754,998
400
110,800
-
98,000
-
1,188,890
-
182,400
136,170
-
1,792,560
13,900
4,157,640
-
1,405,793
1,405,793
-
800,330
800,330
21a,000
5,687,395
-
5,667,395
9,163,716
7,506,123
104,446,004
8,677,891
7,844.216
98.039,972
6%
-4%
6%
Page 1-10
CITY OF PALM DESERT
ALL FUND SUMMARY - EXPENDITURES BY CATEGORY FY15-16
FUND
Personnel
Charges
Capital
Interfund
Total
Description
& Benefits Supplies
for Services
Outlay
Transfers
Budget
General Fund "
16,880.274 365,100
30,460,180
108,075
3,900,000
51,713,629
Fire Fund
11,830.405
51,300
-
11,881,705
Total General & Fire Fund
16,880,274 365,100
42,290,585
159,375
3,900,000
53,595,334
Special Revenue Funds
Traffic Safety
Gas Tax
Measure A
Housing Mitigation Fee
CDBG Block Grant
Child Care Program
Public Safety
New Construction Tax
Drainage Facility
Park and Recreation
Signalization
Fire Facility Fund
Waste Recylcing Fees
Energy Independence
Air Quality Management
Art in Public Places
Aquatic Center
Retiree Health "
Special Assessment Tab
El Paseo Merchants
Landscape & Lighting Zones
Business Improvement District
Capital Projects Funds
2010 Plan Reserves "
Drainage
Economic Development
Parks
Signalization
Golf Course Maintenance
Library Maintenance "
Properties City/RDA
Buildings Maintenance "
Enterprise Funds
Parkview Office Complex
Equipment Replacement Fund"
Desert Willow Golf Course
Debt Service Funds
Assessment District 94-2
Assessment District 94-3
Community Facility 91-1(1992)
Canyons at Bighorn 98-1
Assessment District 01-01
Highlands Undergrounding
Section 29 AD 04-02
University Park
Palm Desert Financing Auth: RDA
Palm Desert Financinq Auth: City
Housing Set -Aside
Housing Asset Fund
Housing Authority
GRAND TOTAL ALL FUNDS
FY14115 BUDGET
% CHANGE FROM PRIOR YR.
553.250 170,000
295.300 1,500
89,020
1,260.000
795,700 0
19,784,524 626,620
18,372.636 607,203
8% 3%
294,000
28,000
201,000
568,650
38,500
87,700
1,231,180
250,000
339,539
240,188
455,000
1,191,427
11,256.662
500
10,000
32,190
95,787
28,100
134,591
1,797,360
4,137,784
1.405,793
3,630
1,350,800
5,497,679
72,966,645
69,341,458
5%
500,000
6,487,000
450,000
100,000
75,000
250,000
315,000
60,000
40,000
49,000
50,000
2.092.000
390,000
200,000
90,000
35,000
235,000
93,250
120,000
226,500
40,000
776.000
237,500
956,825
99,168
1,148,983
157,642
1,000 -
12,628.450
26,722,600
-53%
800,330
7,506,123
7,844,216
-4%
120,000
726,500
6,487,000
450,000
294,000
28,000
100,000
75,000
250,000
315,000
60,000
1,004.250
568,650
38,500
433,500
1,370,200
1,260,000
250,000
339,539
240,188
2,092,000
390,000
200,000
90,000
35,000
1,466,000
93,250
1,428,927
956,825
11,256.662
500
109,168
1,181,173
95,787
185.742
134,591
1.797,360
4.137,784
1,405,793
800,330
1,350,800
6,298,009
113,511,362
101,894,844
11%
Page 1-1 l
CITY OF PALM DESERT
FISCAL YEAR 2015-2016
APPROPRIATIONS LIMIT CALCULATION
Article XIII B of the California Constitution requires adoption of an annual appropriation limit. The original base
year limit was adopted in FY 1978-79 and has been adjusted annually for increase by a factor comprised of the
percentage change in population combined with either the percentage change in California per capita personal
income or the percentage change in local assessment roll due to the addition of local nonresidential new
construction. The changes in the local assessment roll due to additional local nonresidential new construction for
current and prior periods have not been available from the County Assessor's office.
On November 1988, voters approved Proposition R which increased the limit to $25,000,000. It expired in
November 1992. The FY 1993-94 limit was calculated with prior years re -calculated to reflect the expiration of the
$25,000, 000 limit.
A. 2014-15 APPROPRIATION LIMIT
B. ADJUSTMENT FACTORS
1. POPULATION %
POPULATION % CHANGE
POPULATION CONVERTED TO RATIO (3.82+100)/100
AMOUNT SOURCE
106,102,286 PRIOR YEAR S CALCULATION
3.82 STATE DEPT OF FINANCE
1.0382 CALCULATED
2. INFLATION %
USING % CHANGES IN CALIF PER CAPITA PERSONAL INCOME
PER CAPITA % CHANGE 1.29 STATE DEPT OF FINANCE
PER CAPITA CONVERTED TO RATIO (1.29+100)1100 1.0129 CALCULATED
3. CALCULATION OF FACTOR FOR FY 15-16
C. 2015-16 APPROPRIATIONS LIMIT BEFORE ADJUSTMENTS
D. OTHER ADJUSTMENTS
E. 12015-2016 APPROPRIATIONS LIMIT I
F. JAPPROPRIATIONS SUBJECT TO LIMIT I
1.0516 B1'B2
111,576,398 B3"A
0 CALCULATED
1 111,576,398 1 C+D
40,382,637 1 CALCULATED
G. 1OVER/(UNDER) LIMIT 1 1 (71,193,761)1 F-E
Page l-12
CITY OF PALM DESERT
Schedule of Authorized Staff Positions and Salary
FISCAL YEAR 2013-2014 TO 2015-2016
FY 2013.2014
Fund/Division
F.T. P.T.
General Fund
City Council
5
City Clerk
6 -
City Manager
4 -
Special Programs
4 -
Finance
12
Human Resources
3 -
Information Technology
4 -
Public Works Administration
17 -
Public Works Streets
is -
D.S.. - Building & Operation Malnt.
3 -
Building & Safety
12 -
Code Inspection
6
Planning & Community Dev.
6 -
Economic Development
3 -
Marketing
1
Visitors Information Center
3.3 -
Landscaping Services
7 -
Total General Fund
110.3 5.0
Art in Public Places Fund 2 -
Recycling Fund - -
Housing Authority 5
Total All Funds 117.3 5.0
Fiscal Year 2008- 2009 170 Positions Fiscal Year 2010-2011 138 Positions
Fiscal Year 2009- 2010 154 Positions Fiscal Year 2011-2012 117.3 Positions
P.W. - Building &
Operation Maint.
3% B'
Public Works Streets
16%
Public Works
Administration
14%
Information System-
3% Human Resou
3%
FY 2014-2015
FY 2015-2016
Changes
E.T. P.T.
F.T. P.T.
Requested
5
5
-
6
6 -
-
5 -
5 -
4 -
4 -
-
12 -
10 -
(2)
3 -
3 -
-
4 -
4 -
-
16 -
16 -
-
1s -
19 -
-
3
2
(1)
12 -
12 -
6
a
2
6-
5-
1
1
-
3.3 -
3.3 -
-
6
111.3 5.0
109.3 5.0
(2. )
2 -
2 -
5
5
-
116.3 5.0
116.3 5.0
(2.0)
Fiscal Year 2015-2016
AUTHORIZED STAFF
Planning & Community
Development
1g & Safety 50' P.W. - Building &
10% Operation Maint.
B% Marketing
1 1%
tors Information
j Center
3%
1 Landscaping Services
5%
!! Art in Public Places Fund
2%
Finance
10%
Page 1-13
City Clerk
5%
City Manager
3%
;ial Programs
3%
Economic Development
5%
Housing Authority
4%
PALM DESERT ESTIMATED REVENUES, Exhibit 1
CATEGORYIFUND
General Fund (1101:
1. Sales tax (forecaster - Pessimistic 1 % and Optimistic 4%) Triple Flip to End In 2016
2. Transient occupancy tax (Includes Short Term Rentals 1100 units $600k)
3. Property tax (2% growth) Secured & Unsecured
4. Tax Increment- One Time amount -Land sales placed in Economic Fd 425
S. Interest & Rental (Lower Int Rate, Energy, Co. Lease)
6. Transfers in (Starwood, Traffic Safety, Parkview, CIP -Removed Gas Tax)
7. Franchises (Cable/Gas/ElectriciWasts) Energy Savings reducing fees
8. State subventions(VLF)-Increase(Decrease) based on Property Tax)
S. Building/SubdivisiontZoning
10. Fees for$ervices/Reimb (Parkview,Assessment,LLD, Fines, Other) ADA Staff Reimb. $1M
11. Business license tax (Includes Short Term License)
12. Timeshare mitigation fee (Marriott, Starwood, Intrawest)
13. Plan check fees
14. Property transfer tax
t5. Other revenues(Delinquencv/Utigation/Fines/Job VaIJROW/Bail)
Totals General Fund
Fire Tax Fund (230):
1. Structural Fire Tax
Prior Year Adjustment for Successor Agency/County Pass Thru
2. Prop. A. Fire Tax
3. Reimbursements (Indian Wells & Rancho Mirage share of Ladder Truck)
4. Interest Income
S. Transfers In fm General Fund
S. Fire Reserves
Totals Fire Tax Fund
TOTAL FIRE AND GENERAL FD
Actual
Budget
Projected
Budget
FY 13-14
FY 14-15
FY 14-15
FY 15-16
17,318,275
17,850,000
18.000,000
18,800,000
9,855,510
9,200,000
10,000,000
10,200,000
5,241.393
4,800,000
5,400,000
5,575,000
304,949
903,000
-
-
537,111
346,000
400,000
500,000
1,373.786
2,237,500
1,400,000
1,400,000
3,007,215
2,950,000
3,100,000
3,200,000
3,530,092
3,595,000
3,600,000
3,750,000
2,335,768
1,650,000
1,750, 000
1,900,000
2,450,130
t,330,000
2,000,000
2,000,000
1,173,293
1,250,000
1,200,000
1,250,000
1,333,586
1,300,000
11350,000
1,450,000
662,893
500,000
650,000
650,000
530,556
550,000
550,000
550,000
582.310
211.000
200,000
500,000
50,236,667
48,672,500
49,600,000
51,725.000
5,036,055
5,134.000
5,150,000
5.300.000
17,500
-
-
-
2,114,822
2,200.000
2,120,000
2.200,000
883,935
844,500
890,000
950,000
3,678
2,000
3,000
4,000
1,553,000
2,000,000
2.000.000
31000,000
-
580.000
-
427,705
9,608,990
10,760,500
10.163.000
11.881,705
59,845,857 59,433,000 59,763,000 63.606,705
Page 1- 14
PALM DESERT ESTIMATED REVENUES, Exhibit 1
CATEGORY/FUND
Gas Tax Fund(21111:
1. Gas Tax (State lowering allocation due to decrease Gas Tax revenue)
2. Interest
Total Gas Tax
Traffic Safety Fund (2101:
1. Vehicle Fines
2. Interest
Total Traffic Safety Fund
Measure A Fund (213):
1. Sales Tax
2. Reimbursements/intergovernmental
3.Interest
Total Measure A Fund
Housina Mitigation Fund(214):
1. Development Fee
2 Other Revenue (Loan /Note Receivable)
2. Interest
Total Housing Mitigation Fund:
CDBG Block Grant Fund (220):
1. CDBG Block Grant
2. Reimbursements(Program Income)
3.Interest
Total CDBG Fund
Child Care Proaram (2281
1. Child Care Fee
2. Interest
Total Child Care Fund
Actual Budget Projected Budget
FY 13-14 FY 14-15 FY 14-15 FY 15-16
2,362,462 1.387,500 1,387,500 1.105,500
1.667 5.000 5.000 1.500
2,364.129 1.392.500 1,392,500 1,107.000
131,375 174,000 131,520 119.500
142 1,000 500
131,517 175,000 131,520 120,000
2,542,352
2,718,000
2.718,000
2.686,000
1,500,900
21.274.253
7.000,000
640,000
87,346
82.000
82,000
35.000
4,130,598
24,074,253
91800,000
3,361,000
53,954
382.000
64,000
94,000
-
120.000
30,000
50,000
9,739
9.500
9.500
9,500
63,693
491,500
93,500
153,500
359,345
281.000
281,000
294,000
4,998
-
-
-
364.343
281,000
281,000
294,000
23,373
155.000
20,000
40,000
6,763
5.500
5,500
51500
29,136
160,500
25,500
45,500
Page 1-15
PALM DESERT ESTIMATED REVENUES, Exhibit 1
Actual Budget Projected Budget
CATEGORY/FUND
FY 13-14
FY 14-15
FY 14-15
FY 15-16
Public Safetv Grant Fund(2291:
1. Federal Grants
30,111
-
200,000
-
2. State Grants
218,841
100,000
100,000
100,000
3. Interest/Other Reimbursements
71,774
-
-
Total Public Safety Fund
320,726
100,000
300,000
100,000
New Construction Tax Fund(231):
1. Development Fee
275.579
316,000
300,000
384,000
2. Interest/Other Reimbursement
9,758
2,000
2.000
2.000
Total New Construction Fund
285,337
318,000
302,000
366.000
Drainaae Facility Fund(232):
1. Development Fee
12,740
16,000
10,000
7,500
2. Reimbursements
-
_
3.Interest
8,573
81500
8,500
4.000
Total Drainaae Facility Fund
21,313
24,500
18,500
11,500
Park & Recreation Fund(233):
1. ReimbursementslFee
100,611
35,000
60,000
35,000
2. Interest / Other Reimbursement
87,754
2,000
51000
2.000
Total Park & Recreation Fund
188,365
37,000
65,000
37,000
Sianalization Fund(2341:
1. Development Fee
18,991
10,200
16,000
20,000
2. Reimbursements - Federal Grant
112,626
121,200
-
196,200
3.Interest
1.761
500
2,000
500
Total Sianalization Fund
133,378
131,900
181000
216,700
Fire Facilities Fund(2351:
1. Development Fee
104,243
92.000
35,000
149,000
2. Interest
3.327
1.000
3,000
31000
Total Fire Facilities Fund
107,570
93,000
38.000
152,000
Waste Recvclina Fund(2361:
1. Waste Recycling Fee (No longer collecting - Fee used to lower residential rate)
181,90E
-
-
-
2. Reimbursements
671
-
16,000
-
3. Interest
18,529
10,000
15,000
15.000
Total Waste Recvclina Fund
201,108
10.000
31,000
15,000
Page 1-16
PALM DESERT ESTIMATED REVENUES, Exhibit 1
Actual Budget Projected Budget
CATEGORY 1 FUND
FY 13-14
FY 14-15
FY 14-15
FY 15-16
Enerav Independence Proaram (2371:
1. Special Assessments
416.194
690,000
668,000
580,000
2. Reimbursements
7.685
-
5,000
-
3.Interest
5.905
9.000
11.800
9.000
Total Waste Recvc1ina Fund
429,784
699,000
684,800
589,000
Air Quality Manaaement Fund (2381:
1. Air Quality Fee
61,772
60,000
62,000
62,000
2. Interest
1,294
1.000
11000
11000
Total Air Quality Fund
63,066
51,000
63,000
63,000
Art in Public Places Fund(4361:
1. Development Fee
428,692
302,000
430,000
403.000
2. Interest
6,138
2,500
61000
2,500
3. Interfund Transfer In (Reimb. Staff Time)
216
80,000
B01000
80.000
Total A1PP Fund
435,046
384,500
516,000
485.500
Golf Course MaintAmarov Fund (441):
1. Time Share Mitigation 8 Amenity Fees
1,293,464
1,100,000
1,300,000
1,484,000
2. Interest 1 Other Reimbursement
203,500
27.500
27,500
30.000
Total Golf Course Maint. Fund
1,496,964
1,127,500
1,327,500
1,514,000
Aauatic Center Fund (242):
1. Other Revenue
725.742
709,000
725,000
684,200
2. Transfer In (General Fund)
609.885
660.000
680.000
680,000
3.Interest
3.334
-
6,000
6,000
solar xauauc Venter
1,338,961
1,389,000
1.411,000
1,370,200
Page 1-17
PALM DESERT ESTIMATED REVENUES, Exhibit 1
Actual Budget Projected Budget
CATEGORY/FUND
FY 13-14
FY 14-15
FY 14-15
FY 15-16
Retiree Health Fund (5761:
1. Contribution
452.164
500,000
475,000
500,000
2.Interest
12,464
5,000
7,700
7,000
3. Interfund Transfer In
2.700,000
-
500.000
-
Total Retiree Health Fund
3.164,648
505,000
982,700
507,000
El Paseo Merchant Fund (2711:
1. El Paseo Merchant Fee(Susiness License)
Total El Paseo Fund
2010 Capital Protect Reserve 400 :
1. State, Federal, CVAG Reimb.,Other Rev.
2.Interest
3. Interfund Transfer In
Total Capital Protect Fund
CP Parks Fund (430):
1. Reimbursements
2. Interest
Total Parks Fund
CP Drainaae Fund (420):
1. Interest
Total Drainaae Fund
CP Sianal Fund (440):
1. Reimbursements
2.Interest
Total Sianal Fund
CP Library Fund (4521:
1. General Fund Transfers In (County using RDA Pass Through)
Total Library Fund
Buildina Maintenance Fund (450):
1. General Fund Transfer In
2.lnterest
Total Buildina Maintenance Fund
246,105
250,000
250,000
250,000
246,105
250,000
250,000
250,000
533,840
1,876,000
1,876,000
1,882,000
23,88E
10,000
34,000
61000
557,728
11886,000
1,910.000
1,888,000
1,127
1.000
500
500
1,127
11000
500
500
6,356
3.000
4.000
4.000
8,356
3,000
4,000
4,000
745 500 500 500
745 500 500 500
125.000 - - -
125,000 - - -
391,000 50,000 91,000 65,000
26,421 5,000 13,390 10,000
417,421 55,000 104,390 75,000
Page 1-18
PALM DESERT ESTIMATED REVENUES, Exhibit 1
Actual Budget Projected Budget
CATEGORY / FUND FY 13-14 FY 14.15 FY 14-15 FY 15-16
Economic Develooment Fund (425):
1. Interest & Rent
Total ProDerty Maint. C€tv1RDA Fund
Debt Service Funds(Various 300's)
1. Transfer Inrraxes/Interest
Total Debt Service Funds
Parkview Office Comolex Fund(510 :
1. Rent/Leases of Buildings
Rebates
2. Interest
Total Parkview Office Fund
Eau€Dment Replacement Funds (530):
1. General & Fire Fund Transfer In
2. Interest
3.Other Revenue
Total Eauin. Replacement Fund
Landscape & Liahtina Districts (272-299):
1. Transfer In
2. Taxes
3.Interest
Total Landscape & Liahtina
Business Imarovement Districts 1272-2991:
1. Taxes
2. Interest
Total Business imarovement
Desert Willow Golf Fund (520):
1. Golf Course
2 Resturant Revenue
3.Interest
Total Desert Willow Fund
Housing Fund (8701:
1. Transfers In & Interest
Total Housina Fund
911,815 - - 1,000
911,815 - - 1.000
17,967.754
9,160,191
9,160,191
9,072.253
17,957,754
9,160,191
9,160,191
9,072,253
1,237,989
1,249,162
1,249,182
1,289,021
16,531
11500
4,000
4,000
12,949
7,500
5.000
5.000
1,267,469
1,258,182
1,258,182
1,298,021
11000,000
450,000
450,000
-
22,160
22,000
22,000
20,000
132,118
-
-
-
1,154,278
472.000
472,000
20,000
75,667
75,000
77,000
75.000
327,076
344,829
337,719
343,900
572
-
-
-
403,515
419,829
414,719
418.900
264,655
262,546
467.977
270,207
3,648
-
-
-
268,303
262:546
467,977
270,207
7,805.601
7,837,934
7,837,934
8.031,099
2,450.213
2,490,645
2,490,845
2,723.822
-
-
-
77
10,255,814
10,328,779
10,328,779
10.754,998
733.013
776,580
776,580
800,330
733.013
776,580
776,580
800,330
Page 1-19
PALM DESERT ESTIMATED REVENUES,
Exhibit i
Actual
Budget
Projected
Budget
CATEGORY 1 FUND
FY 13-14
FY 14-15
FY 14-15
FY 15-16
Housina Authority Fund (8711:
1. Rent im Apartmentslinterest
5,673,105
5,623,874
5,623,000
5,687.395
2. Reimbursement/Transfers
1.591.825
-
-
-
Total Housina Authority Fund
7.264.930
5,623,874
5,623,000
5.667.395
Housinq Asset Fund 1873):
1. ReimbumementlTransfers
Total Housina Asset Fund
TOTAL ALL FUNDS
10,335.691 - 3.000.000 218.000
10,335,891 - 31000,000 218,000
241,296,133 121,385,634 111,015,338 104, 073,709
Page 1-20
GENERAL FUND
The General Fund is used to account for all financial resources traditionally
associated with government, except those required to be accounted for in
another fund. It is the primary operating fund which includes the operating
budgets for all the departments and the majority of the City, s tax revenues.
The following summary schedules include actual totals for fiscal years 2013-14;
adopted budget for fiscal year 2014-15 and projected totals for fiscal years 2014-15
and requested budget for 2015-2016:
Revenue Summary - schedules of revenue sources and written narrative.
Expenditure Summary - written narrative of the major changes in expenditures.
Expenditure Comparison Graph - graph showing the major expenditure
categories.
Expenditures by Department -Two Year Comparison - graph showing major
division categories.
Departmental Summary by Expenditure Category - List of expenditures by
department for each major expenditure categories.
Expenditures by Category Graph - graph showing the major expenditure
categories for the actual of 2013-14, adopted budget 2014-15 and projected and the
budget for 2015-16.
Revenue and Expenditure Comparison - Major categories for revenue and
expenditures.
Operating Expenditure Summaries - schedules of various departments which
include program narratives, recap and line item totals of operating expenditures for
salaries and benefits, supplies, other services and capital outlay and significant
changes to the budget compared to prior fiscal year's budget.
Page 2-1
GENERAL FUND REVENUE SUMMARY
All other Rev. $5.900.000 (11%)
Interest Earnines $5
License, Permits &
Cha rees
$3.800.000(7 %)
Transient Occunanc
$10.200.000(20%)
Franchise Tax $3.200.000 (6%)
Sales Tax $18.800.000 (37 %)
Tax $5575,000(11%)
.....,.c.,..un ,
$3750.000(7%1
Revenue Assumutions for the General Fund (Fiscal Year 2015-2016)
Fiscal Year 15-16 revenue projections are based on current state and local economic conditions and historical
trends. The State continues to have a budget that they balance off revenues that voters approved temporary.
The following is a summary of the major changes to General Fund revenues.
Enacted in 1933 by the State Legislature, the sales tax is applied when retailers sell tangible personal property.
This tax is measured by gross receipts from retail sales at a rate of 8.75%. The total tax rate is made up of the
basic statewide sales tax of 8.50 percent plus a 0.50% special district tax for the Riverside County
Transportation Commission. The statewide tax of 9.0% includes the following components: 7.5% state tax;
0.50% for the Local Public Safety Fund (enacted l/l/94); and 1.0% city and county allocation (.25% Triple
Flip). Next year's estimate is up due to general retail store growth.
20,000,000
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
2010-11 2011-12 2022-13
2013-14
201
Proj.
2015-16
Bud
_
Sales Taxi 14,680,578 15,886952 i 16,764,808
18,800,000
17,318,275
18,000,000
Page 2-2
City of Palm Desert Revenue Summary
Transient Occupancy Tax
00,000
10,000,000 -
9,000,000
8,000,000
7,000,000
6,000,000 —
5,000,000 -
2010-2011 2011-2012 2012-13 2013-2014 2014-2015 2015-2016
Proj. Bud
TransientOccupanryQ07 Tax 7,421,769 S,O79 9,188,981 9,855,510 10,000,aao 10,200,000
_ ...—
This tax is imposed on individuals for the privilege of occupancy in any hotel or motel within the City. Each
occupant is subject to a 9 percent (June 1992-revised rate and approved by voters in November 2004) transient
occupancy tax which is added to the occupant's room bill. All hotel and motel operators are required to remit this
tax to the City on a monthly basis.
The main collectors of the tax are the Desert Springs Marriott, Embassy Suites Hotel, Travelers Inn, Holiday Inn
Express, Shadow Mountain Resort, Sunrise Development Condos, Marriott and Intrawest timeshare units,
Courtyard and Residence Inn, Best Western, Palm Desert Lodge, International Lodge and the newest hotel
Hampton Inn. The projection for 2015-16 is based on a 2 % increase for Desert Springs Convention business
and non -convention business.
Property Taxes
In November 1978, the voters approved Proposition 13, which allocated property tax revenues based on each
agency's historical share, cities which never levied a property tax rate before Proposition 13 did not share in
the resulting revenues (property tax rates were rolled back to 1973 rates). The City of Palm Desert is a No -
Low Property Tax city and receives property taxes only on areas annexed to the City after 1978. The County
of Riverside and the City of Palm Desert have agreed to exchange property taxes upon annexations into the
City at a rate of 7 percent of the County's share of the annexed property tax revenue.
Three county agencies are involved in the administration of the property tax: the County Assessor, the
Auditor -Controller, and the Tax Collector. Property is valued by the County Assessor and taxed at 1 percent
of assessed value. Increases in property taxes are based on property changing ownership, new construction
and a 2 percent maximum increase in assessments. After taxes are received by the County, the Auditor -
Controller apportions to participating agencies its share of the tax less 1/4 of 1 percent for tax collection costs.
Page 2-3
City of Palm Desert
Revenue Summary
PROPERTY TAX
Property Tax
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
11000,000
2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016prof Bud
Property Tax 4,776,795 4,555,136 4,779,094 5,241,393 4,800,000 5,575,000
The property taxes for 2015.16 is slightly higher due to County increasing Residential property values..
Timeshare Mitigation Fee
Approved in January 1989, the City Council passed a zoning ordinance establishing standards for developing
timeshare developments within the City of Palm Desert. Shadow Ridge is projected to be $1,050,000.
Starwood has completed construction of the first units of which we are transferring in around $776,000 and
$450,000 Intrawest.
3,400,000 -
3,200,000
3.000.000
2,800,000
2,600,000
2,400,000
2,200,000
2,000,000
2013-14
Franchise 3,007,215
Franchise Tax
2013-14
2,950,000 E
2014-15
3,100,000
The State currently is considering the impacts in Federal Law deregulating the electric, cable and telephone
companies as well as cities' abilities to charge a franchise tax for use of the City's right of way. Currently
we are collecting $950,000 for waste franchise, $200,000 for gas franchise, $1,000,000 for cable
franchise and $1,050,000 for electric franchise. Staff continues to monitor the legislation being introduced
at the State level on the cable and electric issues.
Page 2-4
City of Palm Desert Revenue Summary
Interest Earnings
2.50 -- -
2.00 - - -
1.50 - - - -- -
1.00
0.50
0.00
lac Omo Sea �a� Omv ��a sae pm� ramp ��c pm� ���
—♦—Federal Funds Hate --■—City Invest Rate
The current fiscal year 2014-15 has had a steady Federal Funds Rate. The interest rate projection for 2015-16 is
calculated at a conservative average yearly yield of 0.65 percent and that no major usage of the existing surplus
funds will be used in the 2015-16.
Motor Vehicle License Fee
4,000,000
3,500,000 -
3,000,000 -
2,500,000 -
2,000,000 -
1,500,000 -
1,000,000 2013-14 �T 2014-15 2014-15 2015-1 fi
ERAF-In Lieu DMV 3,500,092 3,595,000 3,670,000 3,730,000
Motor Vehicle(DMV) 30,000 30,000 21,400 20,000
The Motor Vehicle License Fee (VLF or DMV Fees) is a tax on ownership of a registered vehicle. The tax rate
was 2% of the value of a vehicle paid by owners to the Department of Motor Vehicle; however, the State has
lowered the rate to 0.65%. In addition to revenues from the 0.65% rate, cities and counties will receive additional
property tax equal to the difference between revenues from the VLF at the 2% rate and the 0.65% rate charged by
the State. Starting in 2006-07, the increase for VLF will be based on each city and county growth in gross
assessed valuation in the arior vear, instead of the increase in vehicle value. Values were flat for 2015-2016
due to the slowdown of property values. State started charging administration to DMV fees.
Page 2-5
City of Palm Desert
Revenue Summary
Building Permits & Charges for Services
Fees for new building construction are based on local ordinances and include building, electrical,
plumbing, heating, and other related permits and plan check fees. The estimated FY 15-16
building permits of $110 Million Valuation will generate fees and plan check of $1,900,000.
This projected figure represents the fees for various miscellaneous commercial buildings and various
housing construction (Desert Gateway, Valley Center Business Park, Shadow Ridge, Dolce
Millington, Ponderosa, Sares Regis Condos, Starwood, Westfield mall).
Interfund Transfers In
This represents the Gas Tax funds, Timeshare Mitigation (41), Parkview being transferred to the General
Fund for reimbursement of street improvement, park and other costs paid by the General Fund ($1,400,000).
Fire Tax:
Actual
Budget
Estimated
Budget
2013-14
2014-15
2014-15
2015-16
Prop A Fire Tax
2,114,822
2,200,000
2,120,000
2,200,000
Structural Fire Tax
5,036,055
5,134,000
5,150,000
5,300,000
Transfer In from GF
1,553,000
2,000,000
2,000,000
3,000,000
Reimb. from Other
Cities
883,935
844,500
890,000
950,000
In November 1982, the residents of the City of Palm Desert voted on Proposition A Fire Tax to
upgrade the City's fire protection and prevention. The annual Fire Tax charge for a residential
property is $60 and commercial property is based on their square footage.
The Structural Fire Tax is collected as part of the Property Tax Bill. Budget for 2015-2016 will
require a transfer from the General Fund of estimated $3,000,000.
Page 2-6
PALM DESERT ESTIMATED REVENUES, Exhibit 'I
CATEGORY 1 FUND
General Fund (1101,.
1. Sales tax (forecaster - Pessimistic 1% and Optimistic 4%) Triple Flip to End in 2016
2. Transient occupancy tax (Includes Short Term Rentals 1100 units $600k)
3 Property tax (2% growth) Secured & Unsecured
4. Tax Increment- One Time amount -Land sales placed In Economic Fd 425
5. Interest & Rental (Lower Int Rate, Energy, Co. Lease)
6. Transfers in (Starwood, Traffic Safety, Parkview, CIP -Removed Gas Tax)
7. Franchises (CablelGaslElectric:Maste) Energy Savings reducing fees
8. State subventions(VLF)-Increase(Decrease) based on Properly Tax)
9. BuildinglSubdivisionlZoning
10, Fees for ServiceslReimb (Parkview,Assessment,LLD, Fines, Other) RDA Staff Reimb. $1M
11. Business license tax (Includes Short Tenn License)
12. Timeshare mitigation fee (Marriott, Starwood, Intrawesl)
13. Plan check fees
14. Property transfer tax
15. Other revenues (Delinquency/Litigation/Fines/Job Val.1ROWlBall)
Totals General Fund
Fire Tax Fund 2( 301.
1. Structural Fire Tax
Prior Year Adjustment for Successor Agency/County Pass Thru
2. Prop. A. Fire Tax
3. Reimbursements (Indian Wells & Rancho Mirage share of Ladder Truck)
4. Interest Income
5. Transfers In fm General Fund
6. Fire Reserves
Totals Fire Tax Fund
TOTAL FIRE AND GENERAL FD
Actual
Budget
Projected
Budget
FY 13.14
FY 14-15
FY 14-15
FY 15.16
17,318,275
17,850.000
18,000,000
18,800,000
9,855,510
9,200,000
10.000,000
10,200,000
5,241,393
4,800.000
5,400,000
5,575,000
304,949
903,000
-
-
537,111
346.000
400,000
500,000
1,373.786
2,237,500
1,400,000
1,400,000
3,007,215
2,950.000
3,100,000
3,200,000
3,530.092
3,595,000
3,600.000
3,750,000
2.335, 768
1,650,000
1,750,000
1,900,000
2,450,130
1.330,000
2,000,000
2,000,000
1.173.293
1.250,000
1,200,000
1,250,000
1,333,586
1,300,000
1,350,000
1,460,000
662,893
500.000
650,000
650,000
630,556
550,000
550,000
550,000
582.310
211,000
200,000
500,000
50,236,867
48,672,500
49,600,000
51,726,000
5,036,055
5,134,000
5,150,000
5,300,000
17,500
-
-
-
2,114,822
2,200,000
2,120,000
2,200.000
883,935
844,500
890.000
950,000
3.678
2,000
3,000
4,000
1,553,000
2,000,000
2,000,000
3.000,000
-
580.000
-
427,705
9,608,990
10.760,500
10,163,000
11.881,705
59,845,857 59.433,000 59,753,000 63.606.705
Page 2-7
GENERAL FUND SUMMARY REVIEW
HIGHLIGHT CHANGES BY DEPARTMENT
COMPARISON OF LAST YEAR TO BUDGET 2015-2016
Budget
Budget
DEPARTMENT
2013-2014
2014-2015
CHANGE
REASON FOR CHANGE:
City Council
243,300
246,632
3,332
o Salary increase
* City Clerk
893,400
935,900
42,500
o Salary & Benefit Increase
* Legislative Advocacy
36,500
36,500
-
o
* Elections
61900
0
-
o No Election
* City Attorney
240,000
249,600
9,600
o Contract CPI increase
* Legal Special Services
300,000
265,000
(35,000)
o Estimate of Legal Litigation
* City Manager
1,001,420
1,066,709
65,289
o Salary& Benefit Increase
* Special Programs
420,588
455,400
34,812
o Salary and benefits increase
* Finance
2,019,670
1,911,893
(107,777)
o Transfer Business License to Code
* Independent Audit
63,000
80,000
17,000
o Contract increase
* Human Resources
517,192
593,780
76,588
oSalary/Benefit Increase & Intern Program
* General Services
543,000
577,400
34,400
o Increase citywide dues.
* Information Systems
870,435
915,600
45,165
o Salary and benefits increase
* Unemployment Insurance
0
0
-
o
* Insurance (Property & Liab.)
492,700
518,700
26,000
o Increase Workers Comp. premiums
* fnterFund Transfers
3,105,000
3,900,000
795,000
o Increase transfer to Fire Fund
* Animal Regulation
243,006
245,000
1,994
o Increase County contract
* PW-Street Lighting/Traffic Safety
244,000
242,000
(2,000)
o Decrease various accounts
* Police Services
18,654,959
20,179,250
1,524,291
o 7% Increase plus prior year adjustment
* Public Works Admin.
2,725,000
2,831,150
106,150
o Salary and benefits increase
* PW- Street Maintenance
2,644,477
2,768,621
124,144
o Salary and benefits increase
* PW-Street Resurfacing
825,000
500,000
(325,000)
o Transfer maintenance to other Funds
* PW- Public Building Operations
498,000
526,900
28,900
o Salary and benefits increase
* PW- Corp Yard
65,500
65,500
-
o
* PW- Equipment
435,000
440,000
5,000
o Increased supplies
* PW- Portola Community Center
65,755
65,750
(5)
o
* NPDES-Storm Water Permit
76,000
90,000
14,000
o Increase in NPDES Permit fee
* Community Promotions
659,500
731,000
71,500
o Cost of special events
* Marketing
984,230
1,314,830
330,600
o Increase marketing
* Visitors Information Center
361,297
363,550
2,253
o
* Building & Safety
1,822,575
1,908,575
86,000
o Salary and benefits
* Economic Development
995,600
1,080,750
85,150
o Salary and benefits increase
* Planning & Comm. DevJCode
1,971,110
2,297,450
326,340
o Transfer in of Bus. Lic./Salary Incr.
* Civic Center Park
1,017,850
1,057,350
39,500
o Increase various accounts
* Park Maintenance
747,150
789,150
42,000
o Increase various accounts
* Landscape Services
1,746,432
1,783,689
37,257
o Increase due to bids on Medians
* Outside Agency Funding
660,000
680,000
20,000
o Increase of Art Museum Costs
Total General Fund
48,250,546
51,713,629
Page 2-8
Expenditure Review for the General Fund (Fiscal Year 2015-2016)
The General Fund Expenditures are increasing from $48,250,546 to $51,713,629 an increase of 7.2%
for fiscal year 2015-16.
General Fund Appropriations
5%
General Government
Public Safety(Fire & Police)
Community Development
Public Works
Parks
Interfund Transfers
Chanizes made to the expenditure categories:
Salaries & Benefits: Salaries and Benefits are up due to benefits increase in the areas of PERS
retirement contribution (2%), salaries increase of 2% and Workers Compensation premium.
Professional & Technical Services: Professional & Technical Services include the cost of contracting
for Police Services $1,960,188. Fire budget increased $1,121,000 due State salary and benefit costs
along with adding 1 position.
Repair & Maintenance: Transferred $300,000 to Gas Tax fund using Proposition 42 funding.
Transfer Out: Reflects transferring an additional $795,000 to Fire fund to cover additional expense
over revenue.
Page 2-9
General & Fire Fund Expenditures by Department
Two -Year Comparison
Millions of Dollars
InterFund Transfan
Parks
PuhGc Works
Community Development
PMD Safety(Fire & Police)
Crencral Govemment /
iD 35 110 $35 W Na $30 5"
❑FY 2014/15 Budget ■FY 2015/16 Budget
Expenditure Categories
FY 2014/15
FY 2015116
Dollar
Percent of
Budget
Budget
Change
Total Bud 2tt
General Government
8,363,105
8,533,114
170,009
13%
Public Safety(Fire & Police)
29,902,325
32,547,955
2,645,630
51%
Community Development
6,794,312
7,696,155
901,843
12%
Public Works
7,334,732
7,287,921
(46,811)
11 %
Parks
3,511,432
3,630,189
118,757
6%
InterFund Transfers
3,105,000
3,900,000
795,000
6%
Total General
48,250,546
51,713,629
3,463,083
100%
Total Fire Fund
10,760,360
11,881,705
1,121,345
19%
(1)Community Development Is
any combination of Building & Safety and
Communtiy Development.
(2)General Government is any combination of Administrative Services, Auditing, City Attorney, City Clerk, City Council,
City Manager, Data Processing, Environmental Conservation, Finance, General Services, Human Resources, Insurance,
Legal Special Services, Legislative Advocacy, Outside Agency Contribution and Unemployement Insurance Expenses.
(3)Public Safety is any combination of Animal Control, Nuisance Abatement, Police Services, Risk Management,
Fire Department, Traffic Safety, and Water Safety expenses.
Page 2-10
General & Fire Fund Expenditures Comparison Graph
i
55,000,000
45,000,000
35,000,000`
i
25,000,000
15,000,000
5 000,E
FY 2013/14 FY 2014115 FY 2014115 FY 2015/16
OPersonnel & Benefits
L! Transfers Out
Expenditure Category
Personnel & Benefits
Supplies
Police Contract Services
Fire Contract Services
Other Expenditures
Capital Outlay
Transfers Out
Total General Fund
Total Fire Fund
a supplies 0 Police Contract Services a Fire Contract Services
■Other Expenditures m Capital Outlay
FY 2013/14
FY 2014/15
FY 2014/15
FY 2015/16
Actual
Budget
Projections
Budget
15,793,453
16,191,454
16,388,279
16,880,274
276,413
362,883
364,986
365,100
16,862,633
18,654,959
18,208,000
20,179,250
9,732,975
10,760,360
10,764,500
11,881,705
8,447,852
9,840,750
11,000,196
10,280,930
177,903
95,500
95,000
108,075
6,454,752
3,105,000
3,105,000
3,900,000
$ 48,013,006
$ 48,250,546
$ 49,161,460
$ 51,713,629
$ 9,732,975
$ 10,760,360
$ 10,764,500
$ 11,881,705
Page 2-11
GENERAL & FIRE FUNDS
REVENUE AND EXPENDITURE COMPARISON
Last Years Projected %Bud15
Actuals Budget Revenue/Expense Budget to Bud
Description 2013-2014 2014-2015 - 2014-2015 2015-2016 2014-2015
. im[01114?
1. Sales tax
17,318,275
2. Transient occupancy tax
9,855,510
3. Property tax
5,241,393
4. Property Tax lncrement(Former RDA)
304,949
5. Interest & Rental (Energy, Co. Lease)
537,111
6. Transfers in (Gas, Starwood, Office, Int
1,373,786
7. Franchises
3,007,215
8. State subventions(VLF)
3,530,092
9. Building/Subdivision/Zoning
2,335,768
10. Fees for Services/Reimbursements
2,450,130
11. Business license tax
1,173,293
12. Timeshare mitigation fee
1,333,586
13. Plan check fees
662,893
14. Property transfer tax
530,556
15. Other revenues
582,310
TOTAL GENERAL FUND REVENUES
50,236,867
1. Structural Fire Tax
5,036,055
Prior Yr Adj-Pass Thru RDA
17,500
2. Prop. A. Fire Tax
2,114,822
3. Reimbursements
883,935
4. Interest Income
3,678
5. Fire Tax Reserves/Transfers In
1,553,000
TOTAL FIRE REVENUES
9,608,990
GENERAL FUND
EXPENDITURES
Salaries and Benefits
15,793,453
Maintenance & Operations
25,586,898
Capital Outlay
177,903
Transfer to Library/Fire
6,454,752
Transfer to Cap Reserve
-
TOTAL GENERAL FUND
FIRE FUND
TOTAL GENERAL & FIRE EXPENSE
17,850,000
18,000,000
18,800,000
5.32%
9,200, 000
10, 000, 000
10,200, 000
10.87%
4,800,000
5,400,000
5,575,000
16.15%
903,000
-
-
-
335,000
346,000
346,000
3.28%
2,237,500
1,400,000
1,400,000
-37.43%
2,950,000
3,100,000
3,200,000
8.47%
3,595,000
3,600,000
3,750,000
4.31 %
1,650,000
1,750,000
1,900,000
15.15%
1,330,000
2,000,000
2,000,000
50.38%
1,250,000
1,200,000
1,250,000
0.00%
1,300,000
1,350,000
1,450,000
11.54%
500,000
650,000
650,000
30.00%
550,000
550,000
550,000
0.00%
211,000
200,000
500,000
136.97%
48,661,500
49,546,000
51,571,000
5,134,000
5,150,000
5,300,000
3.23%
2,200,000
2,120,000
2,200,000
0.00%
844,500
890,000
950,000
0.00%
2,000
3,000
4,000
0.00%
2,579,860
2,579,860
3,427,705
32.86%
10,760,360
10,742,860
11,881,705
10.42%
16,191,454
16,388,279
16,880,274
4.25%
28,858,592
29,573,182
30,825,280
6.81%
95,500
95,000
108,075
13.17%
3,105,000
3,105,000
3,900,000
25.60%
48,013,006 46,508,694
9,732,975 10,760,360
57,745,981 56,381,503
49,161,460 51,713,629 11.19%
10,764,500 11,881,705 10.42%
59,925,960 63,595,334 12.79%
Page 2-12
General Fund Expenditures by Category Graph
Millions of Dollars
Capital Outlay
Other Services/
Charges/Sup...
Interfund
Transfers Out
Personnel & - --
Benefits '
$0 $5 $10 $15 20
Expenditure Categories
2013-2014
2014-2015
2014-2015
2015-2016
% Bud 15
Actual
Budget
Projected
Budget
To Bud 15
Personnel & Benefits
15,793,453
16,191,454
16,388,279
16,880,274
4.3%
Supplies
276,413
362,883
364,986
365,100
0.6%
Other Services & Charges
25,310,485
28,495,709
29,208,196
30,460,180
6.9%
Capital Outlay
177,903
95,500
95,000
108,075
13.2%
Interfund Transfers Out
6,454,752
3,105,000
3,105,000
3,900,000
25.6%
Total General Fund
48,013,006
48,250,546
49,161,460
51,713,629
7.2%
Fire Department Fund
9,732,975
10,760,360
10,764,500
11,881,705
10.4%
Total General & Fire Fund
57,745,981
59,010,906
59,925,960
63,595,334
7.8%
Page 2-13
CITY OF PALM DESERT
SUMMARY OF EXPENDITURES BY
CATEGORY
FISCAL YEAR 2015-2016
Personal
Other Services
Capital
Department
Services
Supplies
and Charges
Outlay
TOTAL
General Fund:
City Council
204,532
7,500
33,600
1,000
246,632
City CIerk
850,400
2,000
83,000
500
935,900
Elections
-
-
-
Legislative Advocacy
36,500
36,500
City Attorney
249,600
249,600
Legal Special Services
265,000
265,000
City Manager
1,032,800
3,200
30,709
-
1,066,709
Special Programs
364,600
500
89,800
500
455,400
Finance
1,836,603
7,500
67,790
-
1,911,893
Independent Audit
80,000
80,000
Human Resources
480,000
4,000
109,680
100
593,780
General Services
30,000
29,200
518,200
-
577,400
Information Technology
644,650
16,000
246,975
7,975
915,600
Unemployment Insurance
-
-
Insurance
518,700
518,700
Interfund Transfers
3,900,000
3,900,000
Police Services
-
-
20,179,250
-
20,179,250
Animal Regulation
245,000
245,000
St Light/Traffic Sfty
-
10,000
232,000
-
242,000
Public Works- Admin
2,710,900
4,500
110,750
5,000
2,831,150
Public Works -Street Maintenance
2,354,300
17,000
397,321
-
2,768,621
Street Repairs & Maintenance
500,000
500,000
Corp. Yard
-
65,500
-
65,500
Auto Fleet/Equipment
200,000
240,000
440,000
Public Bldg-Opr/Maint.
251,200
18,000
257,700
-
526,900
Portola Community Center
65,750
65,750
NPDES-Storm Water Permit
90,000
90,000
Community Promotions
16,500
714,500
731,000
Marketing
202,700
200
1,111,930
I,314,830
Visitors Information Center
263,700
3,500
94,350
2,000
363,550
Building & Safety
1,765,200
2,000
141,375
-
1,908,575
Planning & Community Dev
2,171,600
4,150
121,700
-
2,297,450
Economic Development
962,400
1,000
116,350
1,000
1,080,750
Civic Center Park
-
9,000
780,150
-
789,150
Park Maintenance
6,350
1,051,000
-
1,057,350
Landscape Services
754,689
3,000
1,026,000
-
1,783,689
Outside Agency Funding
680,000
680,000
GENERAL FUND TOTAL
16,880,274
365,100
34,360,180
108,075
51,713,629
FIRE DEPARTMENT FUND
11,881,705
11,881,705
TOTAL GENERAL & FIRE
16,880,274
365,100
46,241,885
108,075
63,595,334
Page 2-14
GENERAL FUND
DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY
2013-2014
2014-2015
2014-2015
2015-2016
Department/Description
Actual
Budget
Projected
Budget
% Inc.
Citv Council
Personnel & Benefits
190,542
200,200
194,703
204,532
Supplies
3,383
7,500
7,500
7,500
Other Services & Charges
36,538
34,600
46,100
33,600
Capital Outlay
-
1,000
1,000
1,000
Total
230,463
243,300
249,303
246,632
1.4%
Citv Clerk
Personnel
858,221
807,900
812,581
850,400
Supplies
2,181
2,000
2,000
2,000
Other Services & Charges
76,538
83,000
95,700
83,000
Capital Outlay
-
500
500
500
Total
936,940
893,400
910,781
935,900
4.8%
Elections
Personnel
-
-
-
-
Supplies
-
1,000
1,000
-
Other Services & Charges
-
60,900
60,900
-
Capital Outlay
Total
-
61,900
61,900
-
0.0%
Legislative Advocacv
Other Services & Charges
36,180
36,500
36,500
36,500
Capital Outlay
Total
36,180
36,500
36,500
36,500
0.0%
Citv Attornev
Other Services & Charges
237,984
240,000
240,000
249,600
Capital Outlay
Total
237,984
240,000
240,000
249,600
4.0%
Legal Snecial Services
Other Services & Charges
264,358
300,000
265,000
265,000
Capital Outlay
Total
264,358
300,000
265,000
265,000
-11.7%
Citv Manager
Personnel
984,517
975,830
984,530
1,032,800
Supplies
1,734
3,200
3,100
3,200
Other Services & Charges
28,311
22,390
26,913
30,709
Capital Outlay
1,365
-
-
-
Total
1,015,927
1,001,420
1,014,543
1,066,709 6.5%
Page 2-I5
GENERAL FUND
DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY
2013-2014
2014-2015
2014-2015
2015-2016
Department/Description
Actual
Budget
Projected
Budget % Inc.
Special Programs
Personnel
343,172
331,788
354,450
364,600
Supplies
323
500
500
500
Other Services & Charges
95,233
87,800
87,800
89,800
Capital Outlay
174
500
500
500
Total
438,902
420,588
443,250
455,400 8.3%
Finance
Personnel
1,930,472
1,972,000
2,004,404
1,836,603
Supplies
7,603
3,000
7,500
7,500
Other Services & Charges
42,155
44,670
44,790
67,790
Capital Outlay
Total
1,980,230
2,019,670
2,056,694
1,911,893
-5.3%
Indenendent Audit
Personnel
Supplies
Other Services & Charges
69,311
63,000
70,000
80,000
Capital Outlay
Total
69,311
63,000
70,000
80,000
27.0%
Human Resources
Personnel
422,621
462,112
465,750
480,000
Supplies
5,603
3,500
3,300
4,000
Other Services & Charges
48,221
51,580
74,280
109,680
Capital Outlay
84
-
-
100
Total
476,529
517,192
543,330
593,780
14.8%
General Services
Personnel
121
30,000
30,000
30,000
Supplies
25,970
32,000
32,000
29,200
Other Services & Charges
446,737
481,000
506,000
518,200
Capital Outlay
-
-
-
-
Total
472,828
543,000
568,000
577,400
6.3%
Information Technoloev
Personnel
592,908
623,450
626,050
644,650
Supplies
11,107
15,000
15,000
16,000
Other Services & Charges
169,297
223,985
228,900
246,975
Capital Outlay
588
8,000
8,000
7,975
Total
773,900
870,435
877,950
915,600
5.2%
Page 2-16
GENERAL FUND
DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY
2013-2014 2014-2015 2014-2015 2015-2016
Department/Description Actual Budget Projected Budget % Inc.
Unemalovment Insurance
Personnel 21,215 - 40,000 -
Capital Outlay
Total 21,215 - 40,000 - #DIV/O!
Insurance
Other Services & Charges
460,835
Capital Outlay
Total
460,835
Interfund Transfers
Transfers Out
6,454,752
Total
6,454,752
Police Services
Personnel
-
Supplies
15,049
Other Services & Charges
16,847,584
Capital Outlay
-
Total
16,862,633
Animal Reeulation
Other Services & Charges
220,640
Capital Outlay
Total
220,640
Traffic Safetv
Personnel
Supplies
8,575
Other Services & Charges
246,128
Capital Outlay
-
Total
254,703
Public Works Administration
Personnel
2,486,563
Supplies
2,870
Other Services & Charges
56,091
Capital Outlay
26,036
Total
2,571,560
Public Works -Street Maintenance
Personnel
Supplies
Other Services & Charges
Capital Outlay
Total
492,700 517,700 518,700
492,700 517,700 518,700
3,105,000 3,105,000 3,900,000
3,105,000 3,105,000 3,900,000
22,733 24,000 -
18,632,226 18,184,000 20,179,250
18,654,959 18,208,000 20,179,250
243,006 250,000 245,000
243,006 250,000 245,000
10,000
10,000
10,000
234,000
234,000
232,000
244,000
244,000
242,000
2,619,750
4,500
95,750
5,000
2,725,000
2,351,060 2,257,977
13,723 17,000
441,385 369,500
2,806,168 2,644,477
rage L-17
2,641,350
4,500
100,750
5,000
2,751,600
2,273,600
17,000
398,000
2,688,600
2,710,900
4,500
110,750
5,000
2,831,150
2,354,300
17,000
397,321
2,768,621
5.3%
25.6%
8.2%
0.8%
-0.8%
3.9%
4.7%
GENERAL FUND
DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY
2013-2014
2014-2015
2014-20115
2015-2016
Department/Description
Actual
Budget
Projected
Budget
% Inc.
Public Works -Street Repairs & Maint.
Other Services & Charges
39,188
825,000
1,500,000
500,000
Capital Outlay
Total
39,188
925,000
1,500,000
500,000
-39.4%
Corp. Yard
Personnel
Supplies
-
-
-
-
Other Services & Charges
53,316
65,500
65,500
65,500
Capital Outlay
-
-
-
-
Total
53,316
65,500
65,500
65,500
0.0%
Eauipment/Auto Fleet
Personnel
Supplies
137,695
175,000
175,000
200,000
Other Services & Charges
203,013
260,000
265,000
240,000
Capital Outlay
7,500
-
-
-
Total
348,208
435,000
440,000
440,000
1.1 %
Public Buildine Operations & Maintenance
Personnel
270,886
234,800
243,700
251,200
Supplies
15,157
20,500
20,500
18,000
Other Services & Charges
183,685
242,700
257,700
257,700
Capital Outlay
2,631
-
-
-
Total
472,359
498,000
521,900
526,900
5.8%
Portola Communitv Center
Personnel
Supplies
Other Services & Charges
55,909
65,755
65,755
65,750
Capital Outlay
-
-
-
-
Total
55,909
65,755
65,755
65,750
0.0%n
NPDES-Storm Water Permit
Capital Outlay
64,052
76,000
76,000
90,000
Total
64,052
76,000
76,000
90,000
18.4%
Communitv Promotions
Personnel
Supplies
75
16,500
16,500
16,500
Other Services & Charges
618,063
643,000
759,500
714,500
Capital Outlay
-
-
-
-
Total
618,138
659,500
776,000
731,000
10.8%
Marketing
Personnel
190,396
202,250
196,600 202,700
Supplies
104
200
- 200
Other Services & Charges
682,532
781,780
664,243 1,111,930
Capital Outlay
Total
873,032
984,230
860,843 1,314,830 33.6%
Page 2-18
GENERAL FUND
DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY
2013-2014
2014-2015
2014-2015
2015-2016
Department/Description
Actual
Budget
Projected
Budget % Inc.
Economic Development
Personnel
662,610
899,000
912,446
962,400
Supplies
546
1,000
500
1,000
Other Services & Charges
116,840
94,600
142,306
116,350
Capital Outlay
-
1,000
1,000
1,000
Total
779,996
995,600
1,056,252
1,080,750
Building & Safety
Personnel
1,544,137
1,679,500
1,714,000
1,765,200
Supplies
1,018
2,000
1,400
2,000
Other Services & Charges
238,763
141,075
185,025
141,375
Capital Outlay
-
-
-
-
Total
1,783,918
1,822,575
1,900,425
1,908,575 4.7%
Planning & Community Development
Personnel
1,784,944
1,896,550
1,901,883
2,171,600
Supplies
3,143
4,300
4,050
4,150
Other Services &
Charges
88,328
70,260
125,900
121,700
Capital Outlay
-
-
-
-
Total
1,876,415
1,971,110
2,031,833
2,297,450
16.6%
Civic Center Park Maintenance
Personnel
-
-
-
-
Supplies
9,255
9,000
9,000
9,000
Other Services &
Charges
741,305
738,150
767,441
780,150
Capital Outlay
-
-
-
-
Total
750,560
747,150
776,441
789,150
5.6%
Park Maintenance
Personnel
Supplies
3,455
6,350
6,350
6,350
Other Services &
Charges
929,918
1,011,500
1,048,500
1,051,000
Capital Outlay
-
-
-
-
Total
933,373
1,017,850
1,054,850
1,057,350
3.9%
Landscaping Service Division
Personnel
946,670
742,400
732,100
754,689
Supplies
5,434
2,600
2,600
3,000
Other Services &
Charges
844,567
1,000,432
1,107,000
1,026,000
Capital Outlay
-
1,000
1,000
-
Total
1,796,671
1,746,432
1,842,700
1,783,689
2.1%
Visitor Information Center
Personnel
212,398
255,947
260,132
263,700
Supplies
2,410
3,500
1,686
3,500
Other Services &
Charges
78,289
99,350
86,993
94,350
Capital Outlay
871
2,500
2,000
2,000
Total
293,968
361,297
350,811
363,550
0.6%
Page 2-19
GENERAL FUND
DEPARTMENTAL SUMMARY BY EXPENDITURE CATEGORY
2013-2014 2014-2015 2014-2015 2015-2016
Department/Description Actual Budget Projected Budget % Inc.
Outside Auencv Funding
Other Services & Charges
Professional other
Total
TOTAL GENERAL FUND
Personnel
Supplies
Other Services & Charges
Capital Outlay
Transfers Out
Total
Fire Fund
Personnel
Supplies
Other Services & Charges
Capital Outlay
Total
613,243
74,602
687,845
rrl #1#
700,000
700,000
680,000 3.0%
15,793,453
16,191,454
16,388,279
16,880,274
4.3%
276,413
362,883
364,986
365,100
0.6%
25,310,485
28,495,709
29,208,196
30,460,180
6.9%
177,903
95,500
95,000
108,075
13.2%
6,454,752
3,105,000
3,105,000
3,900,000
25.6%
48,013,006
48,250,546
49,161,460
51,713,629
7.2%
TOTAL GENERAL & FIRE FUNDS
9,732,975
9,732,975
Personnel
15,793,453
Supplies
276,413
Other Services & Charges
35,043,460
Capital Outlay
177,903
Transfers Out
6,454,752
Total
57,745,981
10,760,360
10,760,360
10,764,500 11,881,705 13.2 %
10,764,500 11,881,705 10.4 %
16,191,454
16,388,279
16,880,274
4.3%
362,883
364,986
365,100
0.6%
39,256,069
39,972,696
42,341,885
7.9%
95,500
95,000
108,075
13.2%
3,105,000
3,105,000
3,900,000
25.6%
59,010,906
59,925,960
63,595,334
7.8%
Page 2-20
THIS PAGE
INTENTIONALLY
LEFT BLANK
Page 2-21
CITY COUNCIL
CITY COUNCIL
Program Narrative:
DEPARTMENT
1104110
The City Council, consisting of five City Council members, serves as the City's governing body.
The Mayor is appointed from within the City Council for a one-year term. City Council Members
are elected at -large for four-year terms, with elections held every two years. The City Council
enacts City ordinances, establishes policies, represents the public, maintains
intergovernmental relations, and exercises general oversight over the affairs of City
government, the Successor Agency to the Redevelopment Agency, Finance Authority, Parking Authority,
and Housing Authority.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
SALARY AND BENEFITS
190,542
200,200
194,703
204,532
SUPPLIES
3,383
7,500
7,500
7,500
OTHER SERVICES
36,538
34,600
46,100
33,600
CAPITAL OUTLAY
-
1,000
1,000
1,000
TOTALS:
230,463
243,300
249,303
246,632
SIGNIFICANT CHANGES:
No significant changes.
PERCENTAGE
CHANGE
2.16%
0.00%
-2.89%
0.00%
1.37%
Page 2.22
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
CITY COUNCIL
DEPARTMENT
1104110
2013-2014
2014-2015
2014-2015
2015-2016
Object Cade
Account Description
Actuais
Adopted
Projected
Budqet
4111500
MEETING COMPENSATION
114,750
114,750
114,750
117,045
4111500
RETIREMENT CONTRIBUTION
24,467
35,300
30,464
37,500
4111600
MEDICARE CONTRB-EMP
3,722
3,000
1,664
1,697
4112000
INS PREM - LTD
401
400
400
400
4112100
INS PREM - HEALTH
45,001
45.250
44.775
45,240
4112400
INS PREM - LIFE
325
400
450
450
4112500
WORKER'S COMPENSATION
1,876
1.100
2,200
2,200
4211000
OFFICE SUPPLIES
162
1,500
1,500
1,500
4219000
SUPPLIES OTHER
3,221
6,000.
6,000
6,000
4309000
PROF -OTHER
10
1.000
1,000
1,000
4311500
MILEAGE REIMBURSEMENT
B44
1,000
2,500
1,000
4312000
CONF, SEMINARS, WORKSHOPS
6,731
15,000
15,000
14,000
4312500
LOCAL MEETINGS
15,600
13,000
13,000
13,000
4333000
RIM -OFFICE EQUIPMENT
-
200
200
200
4362000
SUBSCRIPTIONSIPUBLICATION
299
500
500
500
4363000
DUES
500
1,000
1,000
1,000
4365000
TELEPHONES
2,400
2,400
2,400
2,400
4366000
POSTAGE & FREIGHT
154
500
500
500
4388000
CONTRIBUTION TO AGENCIES
10,000
-
10,000
-
4404000
CAPITAL OFFICE EQUIPMENT
-
1,000
1,000
1,000
TOTAL CITY COUNCIL
230,463
243,300
249,303
246,632
AUTHORIZED PERSONNEL ADOPTED BUDGET
FY 14-15
Grade Title Full-TIme Filled
999 CITY COUNCIL MEMBER
5 5
BUDGETED
FY 15-16
Full -Time Part -Time
5 0
Page 2-23
CITY MANAGER
CITY MANAGER
Program Narrative:
DEPARTMENT
A City Council/City Manager form of government governs the City of Palm Desert. This effective
system combines the strong political leadership of elected officials with the executive expertise of
an appointed professional municipal manager. The City Manager, under the direction and control
of the City Council, serves as the City's chief executive officer and oversees the coordination/
implementation of City Council -established policies and programs, including providing information
to assist the Council with the decision -making process.
The City Manager is responsible for enforcing all City lawslordinances and verifying that all
franchises, contracts, permits, and privileges granted by the City Council are faithfully observed.
The City Manager has the authority to control, order, and give direction to all department heads
and subordinate City employees, including appointment, removal, promotion, and demotion. The
City Manager conducts studies and effects such administrative reorganization of offices/positions
under his/her direction necessary for the efficient, effective, and economical conduct of City business.
1104130
In addition to the duties of providing leadership, direction, and guidance to City departments, the City
Manager performs several essential functions. These responsibilities include promptly responding to all
citizen inquiries/requests, personnel management, preparation of the City's annual operating budget, and
serving as Executive Director of the halm Desert Redevelopment Agency.
EXPENDITURE ACTUAL
SUMMARY FY 13-14
SALARY AND BENEFITS 984,517
SUPPLIES 1,734
OTHER SERVICES 28,311
CAPITAL OUTLAY 1,365
TOTALS: 1,015,927
SIGNIFICANT CHANGES:
No significant changes.
ADOPTED PROJECTED BUDGETED
FY 14-15 FY 14-15 FY 15-16
975,830 984,530 1,032,800
3,200 3,100 3,200
22,390 26,913 30,709
1,001,420 1,014,543 1,066,709
PERCENTAGE
CHANGE
5.84%
0.00%
37.15%
0.00%
6.52%
Page 2-24
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
CITY MANAGER
DEPARTMENT
1104130
2013-2014
2014-2015
2014.2015
2015-2016
Object Code
Account Description
Actuals
Adopted
Projected
Budqet
4100100
SALARIES -FULL TIME
702,591
663,130
663,130
676,400
4111500
RETIREMENT CONTRIBUTION
179,157
204,000
204,000
220,900
4111600
MEDICARE CONTRB-EMP
10,223
9,600
9,800
9,800
4112000
INS PREM - LTD
4,787
5,300
5,400
5,400
4112100
INS PREM - HEALTH
79,518
86,200
87,000
105,000
4112400
INS PREM - LIFE
1,762
2,100
2,100
2,200
4112500
WORKER'S COMPENSATION
6,479
5,500
13,100
13,100
4211000
OFFICE SUPPLIES
83
200
100
200
4219100
DISASTER/EMERG
1,651
3,000
3,000
3,000
4303500
PROF -TEMPORARY HELP
6,699
-
1,623
-
4309000
PROF -OTHER
6,640
-
5,000
8,869
4311500
MILEAGE REIMBURSEMENT
461
-
600
500
4312000
CONFERENCEISEMINARS
8,552
13,000
8,500
11,000
4312500
LOCAL MEETINGS
758
1.000
3,000
3,000
4363000
DUES
2,381
3,550
3,550
3,500
4365000
TELEPHONES
1,440
1,440
1,440
1,440
4366000
POSTAGE & FREIGHT
209
400
200
400
4391500
EMPLOYEE SAFETY
1,171
3,000
3,000
2,000
4404000
CAP -OFFICE EQUIPMENT
1,365
-
-
-
TOTAL CITY MANAGER
1.015,927
1.001,420
1.014,543
1,066.709
AUTHORIZED PERSONNEL
ADOPTED
BUDGET
BUDGETED
FY 14-15
FY 15-16
Grade
Title
Full -Time
Filled
Fuil-Time
Part -Time
1
CITY MANAGER
1
1
1
129
RISK MANAGER
1
1
1
127
SR. MANAGEMENT ANALYST
1
1
1
127
SR. MANAGEMENT ANALYST or
123
MANAGEMENT ANALYST II or
120
MANAGEMENT ANALYST 1
1
1
1
113
ADMINISTRATIVE SECRETARY
1
1
1
TOTAL
5
5
5
Page 2 25
CITY ATTORNEY
CITY ATTORNEY
Program Narrative:
DEPARTMENT
The City Attorney reviews all ordinances, resolutions, agreements, and other legal
documents, advises the City Council and staff on legal matters and represents the
City in litigation.
1104120
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
PERCENTAGE
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
CHANGE
�ALARY AND BENEFITS
-
-
-
-
0.00%
SUPPLIES
-
-
-
-
0.00%
OTHER SERVICES
237,984
240,000
240,000
249,600
4.00%
CAPITAL OUTLAY
-
-
-
-
0.00%
TOTALS:
237,984
240,000
240,000
249,600
4.00%�
SIGNIFICANT CHANGES:
No significant changes.
Page 2-26
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
CITY ATTORNEY
DEPARTMENT
1104120
2013-2014
2014-2015
2014-2015
2015-2016
Object Code Account Description
Actuals
Adopted
Projected
Budget
4301500 PROF - LEGAL
237,904
240.000
240,000
249,600
TOTAL CITY ATTORNEY
237.984
240,000
240,000
249,600
AUTHORIZED PERSONNEL
Grade Title
CONTRACT POSITION
ADOPTED BUDGET
FY 14-15
Full -Time I Filled
BUDGETED
FY 15-16
Full -Time I Part -Time
Page 2-27
HUMAN RESOURCES
HUMAN RESOURCES DEPARTMENT
Program Narrative:
The Human Resources Department provides and coordinates services and programs that
assist the City in developing and maintaining a qualified, effective and diverse
workforce. The Department provides all employment -related services to the City's
management staff, employees and job applicants. The major functions performed by the
Human Resources Department include: 1) Employee recruitment and selection testing, including
examination development and administration; 2) Equal Employment Opportunity, including
outreach recruitment and investigation of harassment and discrimination complaints; 3) Benefits
coordination, including administration of the employee insurance and retirement benefit programs;
4) Employee relations, including labor negotiations; 5) Classification and compensation, including
development and maintenance of job descriptions and compensation plans; and 6) Employee
development, including coordination of City-wide employee and management training programs.
1104154
EXPENDITURE
ACTUAL.
ADOPTED
PROJECTED
BUDGETED
PERCENTAGE
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
CHANGE
SALARY AND BENEFITS
422,621
462,112
465,750
480,000
3.87%
SUPPLIES
5,603
3,500
3,300
4,000
14.29%
OTHER SERVICES
48,221
51,580
74,280
109,680
112.64%
ICAPITAL OUTLAY
84
-
-
100
100.00%
TOTALS:
476,529
517,192
543,330
593,780
14.81%
SIGNIFICANT CHANGES:
A. Cost of new internship program.
B. State required training for City -Wide employees.
Page 2-28
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
HUMAN RESOURCES
DEPARTMENT
1104154
2013.2014
2014-2015
2014-2016
2015-2016
Object Code
Account Description
Actuals
Adopted
Projected
Budqet
4100100
SALARIES -FULL TIME
283,308
302,550
302,550
308,600
4111500
RETIREMENT CONTRIBUTION
75,331
93,100
93,100
100,800
4111600
MEDICARE CONTRB-EMP
4,101
4,500
4,500
4,500
4112000
INS PREM - LTD
2,634
2,600
2,600
2,600
4112100
INS PREM - HEALTH
53,610
56,040
56,000
56,500
4112400
INS PREM - LIFE
855
949
1,000
1,000
4112500
WORKER'S COMPENSATION
2,782
2,373
6,000
6,000
4211000
OFFICE SUPPLIES
512
500
300
500
4219000
SUPPLIES -OTHER
5,091
3,000
3,000
3,500
4300300
TEMPORARY HELP - PART-TIME
-
-
25,000 A
4305600
MEDICAL ANNUAL/NEW EMPLOY
1,910
2,000
3,250
3,500
4309000
PROF -OTHER
7,512
5,500
5,500
5,500
4309501
PROF-EMP RECOG PROGRAM
3,734
4,500
4,500
6,000
4311500
MILEAGE REIMBURSEMENT
279
500
100
500
4312000
CONFERENCE/SEMINARS
1,964
2,500
1,800
4,000
4312101
CITY WIDE TRAINING
20,788
23,000
45,000
50,000 B
4312500
LOCAL MEETINGS
8,406
9,500
10,000
11,000
4321500
OTHER ADVERTISING
1,890
2,000
2,300
2,000
4333000
RIM -OFFICE EQUIPMENT
-
1,000
-
250
4362000
SUBSCRIPTIONS/PUBLICATION
993
200
1,050
1,050
4365000
TELEPHONE
480
480
480
480
4366000
POSTAGE & FREIGHT
265
400
300
400
4404000
CAP -OFFICE EQUIPMENT
84
-
-
100
TOTAL HUMAN RESOURCES
476,529
517,192
543,330
593,780
Grade
AUTHORIZED PERSONNEL ADOPTED BUDGET
FY 14-15
Title Full -Time ' Filled
139 HUMAN RESOURCES DIRECTOR or
131 HUMAN RESOURCES MANAGER
113 HUMAN RESOURCES TECHNICIAN
95 HUMAN RESOURCES Assistant
TOTAL
BUDGETED
FY 15-16
Full -Time I Part -Time
1 1 1
2 2 1
0 0 1
3 3 3
Page 2-29
LEGAL SPECIAL SERVICES
LEGAL SPECIAL SERVICES DEPARTMENT
Program Narrative:
This department represents the litigation costs on code violations, land issues, construction
contracts and lawsuits filed against the City.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
�ALARY AND BENEFITS
-
-
-
-
SUPPLIES
-
-
-
-
OTHER SERVICES
264,358
300,000
265,000
265,000
CAPITAL OUTLAY
-
-
-
-
TOTALS:
264,358
300,000
265,000
265,000
SIGNIFICANT CHANGES:
A. Anticipated expenditure based on outstanding open cases.
1104121
PERCENTAGE
CHANGE
0.00%
0.00%
-11.67%
0.00%
-11.67%
Page 2-30
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
LEGAL SPECIAL SERVICES DEPARTMENT
2013-2014 2014-2015 2014-2015
Object Code Account Description Actuals Adopted Projected
4301500 (PROF - LEGAL 252,775 275,000 250,000
4301600 PROF -EMPLOYEE LAW SERVICE 11,583 25,000 15,000
TOTAL LEGAL SPECIAL SERVICES 264,358 300,000 265,000
1104121
2015-2016
Budget
250,000 A
15.000 A
265,000
Page 2-31
LEGISLATIVE ADVOCACY
LEGISLATIVE ADVOCACY DEPARTMENT 1104112
Program Narrative:
This component of the Community Services Division is responsible for monitoring and providing
analysis of legislation introduced at both the State and Federal level as it relates to the City of Palm Desert.
EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED
SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16
SALARY AND BENEFITS - - - -
SUPPLIES - - - -
OTHER SERVICES 36,180 36,500 36,500 36,500
CAPITAL OUTLAY - - - -
TOTALS: 36,180 36,500 36,500 36,500
SIGNIFICANT CHANGES:
No significant changes.
PERCENTAGE
CHANGE
0.00%
0.00%
0.00%
0,00%
0.00%
Page 2-32
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
LEGISLATIVE ADVOCACY
DEPARTMENT
1104112
2013-2014
2014-2015
2014-2015
2015-2016
Object Code Account Description
Actuals
Adopted
Projected
Budget
IPROF
4309000 - OTHER
36,180
36,500
36,500
36,500
4312000 CONF, SEMINARS, WORKSHOPS
-
-
-
-
TOTAL LEGISLATIVE ADVOCACY
36,100
36,500
36,500
36,500
Page 2-33
COMMUNITY SERVICE
SPECIAL PROGRAMS DEPARTMENT 1104132
Program Narrative:
The Special Programs Division oversees administration of franchise agreements (i.e., cable
and solid waste), special contracts such as the Portola Community Center leases, BLM and utilities;
mobile home rent control; Community Development Block Grants; recycling administration and reporting;
bus shelter program administration; special events; Community Gardens administration; City-wide cell
phones and pagers; Youth Committee; Citizens on Patrol, and After School Programs.
EXPENDITURE ACTUAL
SUMMARY FY 13-14
SALARY AND BENEFITS 343,172
SUPPLIES 323
OTHER SERVICES 95,233
CAPITAL OUTLAY 174
TOTALS: 438,902
SIGNIFICANT CHANGES:
No significant changes.
ADOPTED
FY 14-15
331,788
500
87,800
500
420,588
PROJECTED BUDGETED
FY 14-15 FY 15-16
354,450
364,600
500
500
87,800
89,800
500
500
443.250
455,400
PERCENTAGE
CHANGE
9.89%
0.00%
2.28%
0.00%
8.28%1
Page z-34
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
SPECIAL PROGRAMS
DEPARTMENT
1104132
2013-2014
2014-2015
2014.2015
2016-2016
Object Code
Account Description
Actuals
Adooted
Projected
Budqet
4100100
SALARIES -FULL TIME
223,415
221,600
221,600
226,000
4100200
SALARIES -OVERTIME
2,759
3,000
3,000
3,000
4111500
RETIREMENT CONTRIBUT ON
58,846
68,150
68,150
73,B00
4111600
MEDICARE CONTRB-EMP
2,244
3,300
3,300
3,300
4112000
INS PREM - LTD
1,787
1,800
1,800
1,000
4112100
INS PREM - HEALTH
51.457
31,500
51,500
51,600
4112400
INS PREM - LIFE
627
700
700
700
4112500
WORKER'S COMPENSATION
2.037
1,738
4,400
4,400
4211000
OFFICE SUPPLIES
323
500
500
500
4306200
COMMUNITY RECOGNITION
1,196
2,000
2,000
-
4309000
PROF -OTHER
79,343
67.500
67,500
80,000
4311500
MILEAGE REIMBURSEMENT
97
300
300
300
4312000
CONFERENCrJSEMINARS
1,779
3,500
3,500
3,000
4312500
LOCAL MEETINGS
1,425
1,500
1,500
1,500
4361000
PRINTING! DUPLICATING
657'
1.000
1,000
1,000
4362000
SUBSCRIPTIONSIPUBLICATION
328
500
500
500
4363000
DUES
550
1,000
1,000
1,000
4365000
TELEPHONES
975
1.000
1,000
1,000
4366000
POSTAGE & FREIGHT
1,502
1,500
1,500
1,500
4391000
COMMUNITY GARDEN
7,381
8,000
8,000
-
4404000
CAP -OFFICE EQUIPMENT
174
500
500
500
TOTAL SPECIAL PROGRAMS
438,902
420.588
443,250
455.400
AUTHORIZED PERSONNEL
ADOPTED BUDGET
BUDGETED
FY 14-15
FY 15.16
Grade
Title
Full -Time
Filled
Full -Time
Part -Time
137 DIR. OF SPECIAL PROGRAMS
1
1
1
113 ADMINISTRATIVE SECRETARY
1
1
1
104 OFFICE ASSISTANT 11
1
1
1
TOTAL
3
3
3
Page 2-35
COMMUNITY PROMOTIONS
COMMUNITY PROMOTIONS DEPARTMENT 1104416
Program Narrative:
Community Promotions, a component of the Marketing Division, administers City events and promotion
of all community activities including 4th of July, the Golf Cart Parade, concerts and movies in the park,
Veteran's Day, etc. Also included in this budget is the funding for the greater Palm Springs
Convention and Visitors Bureau.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
PERCENTAGE
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
CHANGE
bALARY AND BENEFITS
75
16,500
16,500
16,500
0.00%
SUPPLIES
-
-
-
-
0.00%
OTHER SERVICES
618,063
643,000
759,500
714,500
11.12%
CAPITAL OUTLAY
-
-
-
-
0.00%
TOTALS:
618,138
659,500
776,000
731,000
10.841/6
SIGNIFICANT CHANGES:
No significant changes.
Page 2-36
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
COMMUNITY PROMOTIONS
DEPARTMENT
2013-2014
2014-2015
Object Code
Account Description
Actuals
Adopted
4100200
SALARIES-OVERTIME(Special Events)
75
16,500
4306101
CITY PRODUCED EVENTS
119,417
120,500
4306201
CITY SPONSORED EVENTS
136,080
157,500
4322000
PSDRCVB FUNDING
279,165
275,000
4368100
COURTESY CARTS
83,401
90,000
TOTAL COMMUNITY PROMOTIONS
618,138
659,500
1104416
2014-2015
2015-2016
Projected
Budget
16,500
16,500
129,500
168,500
260,000
176,000
280,000
280,000
90,000
90,000
776,000
731,000
Page 2-37
COMMUNITY SERVICE 1 CITY CLERK
COMMUNITY SERVICE 1 CITY CLERK I DEPARTMENT 11041111
Program Narrative:
City Clerk Operations provides general support for the City Council, preparation of City Council Meeting
Agendas and Minutes, maintenance of official City records, monitoring of contracts for completeness and
accuracy, responses to requests for information, supervision of records management, registering voters,
and conducting municipal elections.
EXPENDITURE
ACTUAL
SUMMARY
FY 13-14
SALARY AND BENEFITS
858,221
SUPPLIES
2,181
OTHER SERVICES
76,538
CAPITAL OUTLAY
-
TOTALS:
936,940
SIGNIFICANT CHANGES:
No significant changes.
ADOPTED
PROJECTED
BUDGETED
FY 14-15
FY 14-15
FY 15-16
807,900
812,581
850,400
2,000
2,000
2,000
83,000
95,700
83,000
500
500
500
893,400
910,781
935.900
PERCENTAGE
CHANGE
5.26%
0.00%
0.00%
0.00%
4.76%1
Page 2 38
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
COMMUNITY SERVICEICITY CLERK
DEPARTMENT
1104111
2013-2014
2014-2015
2014-2015
2015-2016
Object Code
Account Description
Actuals
Adopted
Projected
Budget
4100100
SALARIES -FULL TIME
581.822
529,000
529.000
539,700
4100200
SALARIES -OVERTIME
-
S00
S00
500
4111500
RETIREMENT CONTRIBUTION
150,006
162,000
152.681
176,300
4111600
MEDICARE CONTRB-EMP
8,445
7,700
7,700
7,800
4112000
INS PREM - LTD
4,677
4,300
4,300
4,300
4112100
INS PREM - HEALTH
106,509
98,700
106,000
109,600
4112400
INS PREM - LIFE
1.591
1,700
1.700
1,700
4112500
WORKER'S COMPENSATION
5,171
4,000
10,500
10,500
4211000
OFFICE SUPPLIES
2.181
2,000
2,000
2,000
4306000
VOLNTR REC/SPECIAL EVENTS
-
1,000
1,000
1,000
4306300
COMMITTEE/COMMISSION
11,332
13,000
13,000
13,000
4309000
PROF - OTHER
9,965
14,000
26,000
14,000
4311500
MILEAGE REIMBURSEMENT
255
500
500
500
4312000
CONF, SEMINARS, WORKSHOPS
2,086
4,500
4,500
4,500
4312500
LOCAL MEETINGS
166
600
600
600
4321000
REQ. LEGAL ADVERTISING
45,403
40,000
40,000
40,000
4333000
RIM -OFFICE EQUIPMENT
232
1,000
1,000
1,000
4361000
PRINTING / DUPLICATING
313
1,000
1,700
1,000
4362000
SUBSCRIPTIONS/PUBLICATION
832
1,000
1,000
1,000
4363000
DUES
2,200
1,800
1,800
1,800
4364000
FILING FEES
61
100
100
100
4365000
TELEPHONES
480
500
500
500
4366000
POSTAGE & FREIGHT
3,213
4,000
4,000
4,000
4404000
CAP -OFFICE EQUIPMENT
-
500
500
500
TOTAL
COMMUNITY SERVICE/CITY CLERK
936,940
893,400
910,781
935,900
AUTHORIZED PERSONNEL.
Grade Title
ADOPTED BUDGET BUDGETED
FY 14-15 FY 15-16
Full -Time Filled Full -Time Part -Time
139 CITY CLERK
1
1 1
118 DEPUTY CITY CLERK
1
1 1
113 ADMINISTRATIVE SECRETARY (City Council)
1
1 1
113 RECORDS TECHNICIAN
1
1 1
104 OFFICE ASSISTANT II
1
1 1
90 CLERICAL ASSISTANT
1
1 1
TOTAL
6
6 6
Page 2-39
ELECTIONS
ELECTIONS
DEPARTMENT
1104114
Program Narrative:
The City of Palm Desert General Municipal Elections are conducted in November of even -numbered years.
The next election will be held in November 2016.
EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED
SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16
SALARY AND BENEFITS - - -
SUPPLIES - 1.000 1,000
OTHER SERVICES - 60.900 60,900
CAPITAL OUTLAY - - -
TOTALS: - 61,900 61,900
SIGNIFICANT CHANGES:
A. Election scheduled for November 2016.
PERCENTAGE
CHANGE
- 0.00%
--10D.00%
--100.00%
- 0.00%
--100.00%
Page 2 40
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
ELECTIONS
DEPARTMENT
2013-2014
2014-2015
Object Code
Account Description Actuals
Adopted
4211000
OFFICE SUPPLIES -
1,000
4309000
PROF -OTHER -
60,000
4312500
LOCAL MEETINGS -
400
4321000
REQ. LEGAL ADVERTISING -
500
TOTAL ELECTIONS -
61,900
1104114
2014-2015
2015-2016
Projected
Budget
1,000
- A
60,000
A
400
- A
500
- A
61,900
-
Page 2.41
FINANCE
FINANCE
Program Narrative:
DEPARTMENT
The Finance Department provides the services of monitoring the various financial related
areas which are essential to the City and Successor Agency to the Redevelopment Agency operations.
Areas include revenue receipts (e.g. taxes, fees, assessments), disbursements and accounts payable
transactions, operational budget, cash management and investments, payroll, general
ledger and accounting records, financial reports, annual audits, debt -service obligations,
special -assessment accounting, and Successor Agency accounting.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
SUMMARY
FY 13-14
FY 14-15
FY 14-15
SALARY AND BENEFITS
1,930,472
1,972,000
2,004,404
SUPPLIES
7,603
3,000
7,500
OTHER SERVICES
42,155
44,670
44,790
CAPITAL OUTLAY
-
-
-
TOTALS:
1,980,230
2,019,670
2,056,694
SIGNIFICANT CHANGES:
A. Budget transfer of two Business License staff to Planning & Community Development.
B. Scanning of documents that include cash receipts, accounts payable and payroll.
1104150
BUDGETED PERCENTAGE
FY 15-16
CHANGE
1,836,603
-6.87%
7,500
150,00%
67,790
51.76%
-
0.00%
1,911,893
-5.34%
Page 2-42
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
FINANCE
DEPARTMENT
1104150
2013-2014
2014-2015
2014-2016
2015-2015
Object Code
Account Description
Actuals
Adopted
Projected
Budqet
4100100
SALARIES -FULL TIME
1,306,494
1,293,600
1,306,000
1,179,000 A
4100200
SALARIES -OVERTIME
485
1,200
1,200
1,200
4111500
RETIREMENT CONTRIBUTION
345,178
397,900
404,000
390,500
4111600
MEDICARE CONTRB-EMP
16,198
19,000
19,000
19,000
4112000
INS PREM - LTD
10,786
10,600
10,600
10,600
4112100
INS PREM - HEALTH
239,458
238,500
233.704
206,400
4112400
INS PREM - LIFE
3,667
4,200
4,200
4,200
4112500
WORKER'S COMPENSATION
8,206
7,000
25,700
25,703
4211000
OFFICE SUPPLIES
7,603
3,000
7,500
7,500
4311500
MILEAGE REIMBURSEMENT
234
500
500
500
4312000
CONFERENCE/SEMINARS
559
1,000
1,000
1,000
4312500
LOCAL MEETINGS
370
250
250
250
4361000
PRINTING / DUPLICATING
18,746
19,000
19,000
50,000 B
4362000
SUBSCRIPTIONS/PUBLICATION
3,316
2,800
2,800
2,800
4363000
DUES
810
800
800
800
4365000
TELEPHONE
1,440
1,320
1,440
1,440
4366000
POSTAGE & FREIGHT
16,680
19,000
19,000
11,000
TOTAL FINANCE
1,980,230
2,019,670
2,056.694
1,911,893
Grade
AUTHORIZED PERSONNEL ADOPTED BUDGET
FY 14-15
Title Full -Time Filled
145 FINANCE DIRECTOR/TREASURER
135 ASSISTANT FINANCE DIRECTOR
127 DEPUTY CITY TREASURER
127 SENIOR FINANCIAL ANALYST
123 MANAGEMENT ANALYST II or
120 MANAGEMENT ANALYST 1
118 ACCOUNTING TECHNICIAN 11
113 ADMINISTRATIVE SECRETARY
107 SR. OFFICE ASSIST -BUS. LICENSE
104 OFFICE ASSISTANT 11 or
100 OFFICE ASSISTANT I
TOTAL
BUDGETED
FY 15-16
Full -Time Part -Time
1
i
1
1
i
1
1
1
1
1
1
1
1
1
1
4
4
4
1
1
1
1
1
0
1
1
0
12
12
10
Page 2-43
INDEPENDENT AUDIT
INDEPENDENT AUDIT DEPARTMENT 11041511
Program Narrative:
An annual audit is conducted by the City's independent auditors on the City's financial statements. They
review the internal controls, confirm the cash and investments of the City, and the City's
Comprehensive Annual Financial Report. In addition, the auditors perform special audits on State and Federal
required single audit compliance, franchise audits and any other audit directed by either City Council or staff.
EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE
SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE
SALARY AND BENEFITS - - - - 0.00%
SUPPLIES - - - - 0.00%
OTHER SERVICES 69,311 63,000 70,000 80.000 26.98%
CAPITAL OUTLAY - - - - 0.00%
TOTALS: 69,311 63,000 70,000 80,000 26.98%
E=�rc1►IW101-11,14923.1T-112W*5
A. Costs include TOT audits and implementation of new accounting standards.
Page 2-44
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
INDEPENDENT AUDIT DEPARTMENT
2013-2014 2014-2015 2014-2015
Object Code Account Description Actuals Adopted Protected
4302000 PROF-ACCOUNTING/AUDITING 69,311 63,000 70,000
TOTAL INDEPENDENT AUDIT 69,311 63,000 70,000
1104151
2015-2016
Budget
80,000 A
80,000
Page 2-45
GENERAL SERVICES
GENERAL SERVICES DEPARTMENT 1104159
Program Narrative:
General Services provides support for citywide services consumed by all
City departments. Services include copy machine costs, office supplies, telephone, citywide
membership dues like CVAG and SCAG, processing of purchase orders and buying
new furniture and fixed assets for the departments. The program also includes the citywide
sales tax report and audit services.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
PERCENTAGE
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
CHANGE
',?'ALAAY AND BENEFITS
121
30,000
30,000
30,000
0.00%
SUPPLIES
25,970
32,000
32,000
29,200
-8.75%
OTHER SERVICES
446,737
481,000
506,000
518,200
7.73%
CAPITAL OUTLAY
-
-
-
-
0.00%
TOTALS:
472,828
543,000
568,000
577,400
6.34%
SIGNIFICANT CHANGES:
A. Budget in line with prior year actuais and anticipated expenditures for the current year.
Page 2-46
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
GENERAL SERVICES
DEPARTMENT
1104159
2013-2014
2014-2015
2014-2015
2015-2016
Object Code
Account Description
Actuals
Adopted
Projected
Budget
4111500
RETIREMENT CONTRIBUTION
121
30,000
30,000
30,000
4211000
OFFICE SUPPLIES
13,536
17,000
17,000
17,000
4219000
SUPPLIES -OTHER
12,434
15,000
15,000
12,200
4309000
PROF - OTHER
67,166
68,800
93,800
93,800 A
4342000
OFFICE EQUIPMENT -RENTAL
60,266
68,000
68,000
68,000
4361000
PRINTING / DUPLICATING
11,473
8,400
8,400
8,400
4363000
DUES
219,932
241,800
241.800
254.000
4364800
SB25571County Admin Fees
56,245
59,000
59,000
59,000
4365000
TELEPHONE
30,994
35,000
35,000
35,000
4404000
CAP -OFFICE EQUIPMENT
661
-
-
-
TOTAL GENERAL SERVICES
472,828
543,000
568,000
577.400
Page 2-47
INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY DEPARTMENT 1104190
Program Narrative:
The Information Technology Division is responsible for overseeing all of the City's personnel computers,
IBM AS400 mini computer system, ethernet network, printers, problem solving, telephone system
optical imaging system, geographical information system (GIS), City E-gov website, hardware and
software maintenance contracts, and acquisition/setup of all computer hardware and software.
The Information Technology Division's vision is to incorporate technology that will enhance employee
productivity, increase public access to City services, and help accomplish our mission of providing
access to, maintenance of, and protection of the City's digital infrastructure.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
SALARY AND BENEFITS
592,908
623,450
626,050
644,650
SUPPLIES
11,107
15,000
15,000
16,000
OTHER SERVICES
169,297
223,985
228,900
246,975
CAPITAL OUTLAY
588
8,000
8,000
7,975
TOTALS:
773,900
870,435
877,950
915,600 ,
SIGNIFICANT CHANGES:
A. Budget increase due to updating system software and licenses.
PERCENTAGE
CHANGE
3.40%
6.67%
10.26%
-0.31 %
5.19%
Page 2-48
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
INFORMATION TECHNOLOGY
DEPARTMENT
2013-2014
2014-2015
Object Code
Account Description
Actuals
Adopted
4100100
SALARIES -FULL TIME
396,678
407,700
4100200
SALARIES -OVERTIME
754
250
4111500
RETIREMENT CONTRIBUTION
105,402
125,400
4111600
MEDICARE CONTRB-EMP
5,786
6,000
4112000
INS PREM -LTD
3.447
3,400
4112100
INS PREM - HEALTH
76,907
77,000
4112400
INS PREM-LIFE
1,121
1,300
4112500
WORKER'S COMPENSATION
2,613
2,400
4212000
SUPPLIES -COMPUTER
11,107
15,000
4311500
MILEAGE REIMBURSEMENT
13B
500
4312000
CONFERENCE/SEMINARS
1,037
1,500
4336000
R&M -COMPUTER
135,929
197,800
4362000
SUBSCRIPTIONS/PUBLICATION
6,620
400
4363000
DUES
500
436500D
TELEPHONE
25,536
23,285
4366000 POSTAGE & FREIGHT
4404000 CAP -OFFICE EQUIPMENT
TOTAL INFORMATION TECHNOLOGY
AUTHORIZED PERSONNEL
Grade Title
135 INFORMATION SYSTEMS MANAGER
114 INFORMATION SYSTEMS TECHNICIAN
114 G.I.S SPECIALIST
TOTAL
fi' MW
37 -
588 8,000
773,900 870,435
ADOPTED BUDGET
FY 14-15
Full -Time Filled
1
2
1
4
1104190
2014-2015
2015-2016
Projected
Budget
407.700
415,900
250
250
125,400
135,B00
6,000
6,000
3,400
3,400
74,000
74,000
1,300
1,300
8,000
8,000
15,000
16,000
500
400
1,500
1,000
197,800
214,475 A
5,000
5,000
500
500
23,000
25,000
600
600
8,000
7,975
877,950
915,600
BUDGETED
FY 15-16
Full -Time Part -Time
1 1
2 2
1 1
4 4
Page 2-49
UNEMPLOYMENT INSURANCE
UNEMPLOYMENT INSURANCE DEPARTMENT
Program Narrative:
The City of Palm Desert pays the actual cost of unemployment to the State of California
for terminated employees.
EXPENDITURE
SUMMARY
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES
CAPITAL OUTLAY
TOTALS:
ACTUAL_ ADOPTED
FY 13-14 FY 14-15
21,215
21,215
PROJECTED BUDGETED
FY 14-15 FY 15-16
40,000
40,000
SIGNIFICANT CHANGES:
A. Unemployment benefits have expired for those employees receiving the benefit.
11041911
PERCENTAGE
CHANGE
- 0.00%
- 0.00%
- 0.00%
- 0.00%
- 0.00%
Page 2-50
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
UNEMPLOYMENT INSURANCE DEPARTMENT
2013-2014 2014-2015 2014-2015
Object Cade Account Description Actuals Adopted Protected
4112600 JUNEMPLOYMENT INSURANCE 21,215 40,000
TOTAL UNEMPLOYMENT INSURANCE 21,215 40,000
1104191
2015-2016
Budget
- A
Page 2-51
INSURANCE
INSURANCE
Program Narrative:
DEPARTMENT
The insurance program provides for citywide insurance coverage of property damage
(fire and then), general liability insurance, surety bonds on employees, and claims administration.
General liability coverage is provided by Southern California Joint Powers Agency for
coverage from $10,000 to $50 million. Claims administration includes payment of
investigator, claims tracking, attorney costs and settlement of claims.
EXPENDITURE
ACTUAL.
ADOPTED
PROJECTED
BUDGETED
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
SALARY AND BENEFITS
-
-
-
-
SUPPLIES
-
-
-
-
OTHER SERVICES
460,835
492,700
517,700
518,700
CAPITAL OUTLAY
-
-
-
-
TOTALS:
460,835
492,700
517,700
518,700
SIGNIFICANT CHANGES:
A. Budget in line with prior year actuals and anticipated expenditures for the current year.
11041921
PERCENTAGE
CHANGE
0.00%
0.00%
5.28%
0.00%
5.28%
Page 2-52
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
INSURANCE
DEPARTMENT
1104192
2013-2014
2014-2015
2014-2015
2015-2016
Object Code
Account Description
Actuals
Adopted
Protected
Budqet
4371000
LIAB & PROPERTY DAMAGE
394,826
425,000
450,000
450,000 A
4372000
FIRE & CONTENTS COVERAGE
60,350
61,000
61,000
62,000
4373000
SURETY BOND PREMIUM
5,659
6,700
6,700
6,700
TOTAL INSURANCE
460,835
492,700
517,700
518,700
Page 2-53
INTERFUND TRANSFERS OUT
INTERFUND TRANSFERS OUT DEPARTMENT
Program Narrative:
This represents transfers to other funds for the purpose of covering expenditures. The General
Fund will be transferring funds to the County Library to cover the difference in cost between
taxes collected less the State's Education transfer. In addition, the Prop. A Fire Tax
fund will require a transfer to meet the fund's shortfall of revenue versus expenditure.
In past years, the General Fund has transferred funds to the Year 2000 plan to accumulate funds
for various capital project plans.
EXPENDITURE ACTUAL
SUMMARY FY 13-14
SALARY AND BENEFITS -
SUPPLIES -
OTHER SERVICES 6,454,752
CAPITAL OUTLAY -
TOTALS: 6,454,752
SIGNIFICANT CHANGES:
ADOPTED
FY 14-15
3,105,000
3,105,000
11041991
PROJECTED BUDGETED PERCENTAGE
FY 14-15 FY 15-16 CHANGE
0.00%
0.00%
3,105,000 3,900,000 25.60%
- 0.00%
3,105,000 3,900,000 25.60%
A. Budget reflects the transfer of $80,000 to the AIPP Fund for staffing, $75,000 will be transferred
to the various Landscaping and Lighting Districts to cover the City's share and shortages, $3,000,000 to the Fire fund,
$680,000 to the Aquatic Center to cover shortage, and $65,000 to Building Maintenance fund.
The City is not funding the Retiree Health Stipend Program, which has sufficient funds to meet its
liability.
Page 2-54
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
INTERFUND TRANSFERS OUT DEPARTMENT 1104199
2013-2014 2014-2015 2014-2015 2015-2016
Object Code Account Description Actuals Adopted Projected Budget
4501000 JINTERFUND OP TR OUT 6,454,752 3.105,000 3,105,000 3,900.000 A
TOTAL INTERFUND TRANSFERS 6,454.752 3,105,000 3,105,000 3,900,000
Page 2-55
OUTSIDE AGENCY FUNDING
OUTSIDE AGENCY FUNDING DEPARTMENT
Program Narrative:
The Charitable Contributions Program provides assistance for non-profit agencies or groups that
provide charitable, public benefit, public welfare or educational services to residents of
Palm Desert. The City has a committee which meets in May of each year to
discuss which entities will be granted funds for the next fiscal year. Each Agency is
required to fill out an application in order to be considered by the committee.
EXPENDITURE ACTUAL
SUMMARY FY 13-14
SALARY AND BENEFITS
SUPPLIES -
OTHER SERVICES 613,243
CAPITAL OUTLAY -
TOTALS: 613,243
SIGNIFICANT CHANGES:
A. Based on committee's recommendations.
ADOPTED
FY 14-15
660,000
660,000
11048001
PROJECTED BUDGETED PERCENTAGE
FY 14-15 FY 15-16 CHANGE
0.00%
- - 0.00%
700,000 680,000 3.03%
- - 0.00%
700.000 680,000 3.03%1
Page 2-56
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
OUTSIDE AGENCY FUNDING
❑EPARTMENT
1104800
2013-2014
2014-2015
2014-2015
2015-2016
Object Code
Account Description
Actuals
Adopted
Projected
Budget
4388000
CNTRB-VARIOUS AGENCIES
177,000
170,000
190,000
170,000 A
4388100
CNTRB-SCHOOLS
5,533
-
-
-
4388500
CNTRB-MUSEUM
17,895
60,000
75,000
75,000
4389100
CNTRB-YMCAIYOUTH
52,500
60,000
60,000
60,000
4389201
AFTER SCHOOL PROGRAM
150,000
150,000
150.000
150,000
4389300
CNTRB-SENIOR CENTER
210,315
220,000
225.000
225,000
TOTAL OUTSIDE AGENCY FUNDING
613,243
660,000
700,000
680,000
Page 2-57
POLICE SERVICES
POLICE SERVICES DEPARTMENT
Program Narrative:
The Police Services program provides for law enforcement and public safety within the
City of Palm Desert by contracting with Riverside County Sheriff's Department for patrol,
traffic, investigations, school resources, crime prevention, bike patrol and communications
services. In addition, the program provides crossing guards next to schools.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
SALARY AND BENEFITS
-
-
-
-
SUPPLIES
15,049
22,733
24,000
-
OTHER SERVICES
16,847,584
18,632,226
17,672,410
20,179,250
CAPITAL OUTLAY
-
-
-
-
TOTALS:
16,862,633
18,654,959
17,696,410
20,179,250
SIGNIFICANT CHANGES:
A. Budget represents the Riverside County anticipated cost for law enforcement as presented by the County.
B. Budgets have been allocated under one account.
1104210
PERCENTAGE
CHANGE
0.00%
-100.00%
8.30%
0.00%
5
8.17%
(sage 2-58
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
POLICE SERVICES
DEPARTMENT
1104210
2013-2014
2014-2015
2014-2015
2015.2016
Object Code Account Description
Actuals
Adopted
Projected
Budget
4217000 SPLY-AUTOMOTIVE-GAS
15,049
22,733
24,000
- B
4304000 PROF -POLICE SERVICE CNTR
16,655.629
18,464,000
17,488,410
20,125,250 A
4304200 PROF -POLICE SRV CNTR CONT
75,386
40,000
45,000
- B
4306001 CITIZENS ON PATROL
48,641
19,000
19,000
19,000
4309000 PROF - Crossing Guards (Schools)
32,382
21,887
32,000
35,000
4309201 PROF -CAL ID
-
49,949
50,000
- B
4334000 R/M-MOTOR VEHICLES -FLEET
35,546
37,390
38,000
- B
4404500 CAPITAL- MAINTENANCEBEOUIP.
-
-
-
TOTAL POLICE SERVICES
16,862,633
18,654,959
17,696,410
20,179.250
AUTHORIZED PERSONNEL
ADOPTED
BUDGET
BUDGETED
FY 14-15
FY 15-16
Rate Title
Full -Time
Filled
Full -Time
Part Time
CONTRACT EMPLOYEES:
$117.59 SHERIFF LIEUTENANT
1
1
1
$104.51 SHERIFF SERGEANT
3
3
3
$92.58 SHERIFF SERGEANT-BDT
1
1
1
$136.53 CANINE OFFICER
1
1
1
$159.53 SHERIFF DEPUTIES
36
36
36
$159.53 TRAFFIC DEPUTIES COMMERCIAL
1
1
1
S159.53 BURGLARY SUPPRESSION
2
2
2
S136.53 SPECIAL ENFORCEMENT TEAM
8
8
8
$136.53 SHERIFF MOTOR DEPUTIES
8
8
e
$86.77 SCHOOL RESOURCE OFFICER
2
2
2
$86.77 NARCOTICS OFFICER
1
1
1
$86.77 GANG TASK FORCE OFFICER
1
1
1
$50.96 COMMUNITY SERVICE OFFICER II
9
9
9
TOTAL
74
74
74
Positions -support services Included in De )uty sheriff supported rate
SHERIFF LIEUTENANT
2.13
SHERIFF SERGEANT
9.04
SHERIFF INVESTIGATORS
8.03
CSO
3.03
SSO
1.25
ACCOUNTING
2.19
CRIME ANALYST
0.52
FORENSIC TECH
0.66
OFFICE ASSISTANTS
4.89
TOTAL SUPPORT STAFF
31,74
TOTAL CONTRACT SUPPORT
105.74
Page 2-59
PUBLIC WORKS -ADMINISTRATION
PUBLIC WORKS ADMINISTRATION
Program Narrative:
DEPARTMENT
The Public Works Department provides for the management of all Public Works functions.
Areas include project management, engineering, construction inspection, traffic,
public area maintenance, landscape, contract management, engineering certification, and
surveys.
EXPENDITURE ACTUAL
SUMMARY FY 13-14
SALARY AND BENEFITS 2,486,563
SUPPLIES 2,870
OTHER SERVICES 56,091
CAPITAL OUTLAY 26,036
TOTALS: 2,571,560
SIGNIFICANT CHANGES:
No significant changes.
1104300
ADOPTED
PROJECTED
BUDGETED
PERCENTAGE
FY 14-15
FY 14-15
FY 15-16
CHANGE
2,619,750
2,641,350
2,710,900
3.48%
4,500
4,500
4,500
0.00%
95,750
100,750
110,750
15.67%
5.000
5,000
5,000
0.00%
2,725,000
2,751,600
2,831,150
3.90%
Page 2-60
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
PUBLIC WORKS ADMINISTRATION
DEPARTMENT
1104300
2013-2014
2014-2015
2014-2015
2015-2016
Object Code
Account Description
Actuals
Adopted
Projected
Budqet
4100100
SALARIES -FULL TIME
1,683,158
1,712,150
1,712,150
1,754,000
4100200
SALARIES -OVERTIME
1,260
500
500
500
4111500
RETIREMENT CONTRIBUTION
444,853
526,700
526,700
570,400
4111600
MEDICARE CONTRB-EMP
24,497
25,300
25,300
25,300
4112000
INS PREM - LTD
14,221
15,000
19,200
19,200
4112100
INS PREM - HEALTH
290,186
314,300
314.300
29B,300
4112400
INS PREM - LIFE
4,826
5,700
5,700
5,700
4112500
WORKER'S COMPENSATION
23,562
20,100
37,500
37,500
4211000
OFFICE SUPPLIES
2,683
3,500
3,500
3,500
4219000
SUPPLIES -OTHER
187
1,000
1,000
1,000
4301000
PROF-ARCHITECTURAUENG
13,678
19,500
19,500
19,500
4309000
PROF -OTHER
1,193
15,000
20,000
22,000
4311500
MILEAGE REIMBURSEMENT
3,348
1,000
1,000
1,000
4312000
CONF, SEMINARS, WORKSHOPS
20,208
14,000
14,000
14,000
4312500
LOCAL MEETINGS
768
2,000
2,000
2,000
4333000
RIM -OFFICE EQUIPMENT
-
2,000
2,000
2,000
4361000
PRINTING I DUPLICATING
638
1,000
1,000
1,000
4362000
SUBSCRIPTION&PUBLICATION
227
8,500
8,500
16,500
4363000
DUES
7,317
11,000
11,000
11,000
4365000
TELEPHONE
4,156
12,500
12,500
12,500
4366000
POSTAGE & FREIGHT
1,117
2,000
2,000
2,000
4391500
EMPLOYEE SAFETY BOOTS
3,441
7,250
7,250
7,250
4404000
CAP -OFFICE EQUIPMENT
26,036
5,000
5,000
5,000
TOTAL PUBLIC WORKS ADMINISTRATION
AUTHORIZED PERSONNEL
Grade Title
145 DIRECTOR OF PUBLIC WORKS
139 CITY ENGINEER
130 TRANSPORTATION ENGINEER
130 SR. ENGINEERICITY SURVEYOR
129 SR. ENGINEER or
127 ASSOCIATE ENGINEER
127 PROJECT ADMINISTRATOR
125 ASSISTANT ENGINEER
121 PROJECT COORDINATOR
120 PUBLIC WORKS INSPECTOR II or
118 PUBLIC WORKS INSPECTOR 1
113 ACCOUNTING TECHNICIAN (PW )
113 ADMINISTRATIVE SECRETARY
113 CAPITAL IMPROV PROJECT TECH
104 OFFICE ASSISTANT II or
100 OFFICE ASSISTANT 1
90 CLERICAL ASSISTANT
TOTAL
2,571,560 2,725,000 2,751,600 2,831,150
ADOPTED BUDGET BUDGETED
FY 14-15 FY 15-16
Full -Time Filled Full -Time Part -Time
1 1 1
1 1 1
1 1 1
1 1 1
1 1 1
1 1 2
1 1 1
1 1 0
3 3 3
1 1 1
1 1 1
1 1 1
1 1 1
1 i 1
16 16 16
Page 2-61
STREET MAINTENANCE
STREET MAINTENANCE DEPARTMENT 1104310
Program Narrative:
The Street Maintenance division is responsible for all maintenance work along public
streets. Areas include street sweeping, crack sealing, pot hole repairs, sign installation
and curb painting.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
PERCENTAGE
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
CHANGE
SALARY AND BENEFITS
2,351,060
2,257,977
2,273,600
2,354,300
4.27%
SUPPLIES
13,723
17,000
17,000
17,000
0.00%
OTHER SERVICES
441,385
369,500
398,000
397,321
7.53%
CAPITAL OUTLAY
-
-
-
-
0.00%
TOTALS:
2,806,168
2,644,477
2,688,600
2,768,621
4.69%1
SIGNIFICANT CHANGES:
A. New contracted cost.
Page 2-62
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
STREET MAINTENANCE
DEPARTMENT
1104310
2013-2014
2014-2015
2014.2015
2015-2016
Oblect Code
Account Description
Actual$
Adopted
Projected
Budget
4100100
SALARIES -FULL TIME
1,452,992
1,381,100
1,381,100
1,381.400
4100200
SALARIES -OVERTIME
85,591
50,000
50,000
50,000
4111500
RETIREMENT CONTRIBUTION
372.443
424,800
424,8D0
451,200
4111600
MEDICARE CONTRB-EMP
20,583
20,000
20,000
20,000
4112000
INS PREM - LTD
12,360
15,000
15,000
15,200
4112100
INS PREM - HEALTH
382,620
345,000
345,000
398,800
4112400
INS PREM - LIFE
3,957
4,577
4,500
4,500
4112500
WORKER'S COMPENSATION
20,514
17,500
33,200
33,200
4214000
SUPPLIES -UNIFORM RENTALS
7,128
12,000
12,000
12,000
4218000
SMALL TOOLS/EQUIPMENT
6,595
5,000
5,000
5,000
4311500
MILEAGE REIMBURSEMENT
777
300
500
500
4312000
CONF, SEMINARS, WORKSHOPS
3,955
5,000
5,000
6,000
4312500
LOCAL MEETINGS
535
2,000
2,000
2,000
4332000
R/M - STREET
267,622
250,000
250,000
250,000
4343000
CONSTRUCTION EQUIPMENT
5,854
7,500
7,500
7,500
4351000
UTILITIES -WATER
3,677
4,000
4,000
4,000
4365000
TELEPHONE
4,496
9,000
9,000
9,000
4391001
HOLIDAY DECORATIONS
145,615
76,700
105,000
104,321 A
4391602
GRAFFITI PROGRAM
8,854
15,000
15,000
15,000
4404500
CAP -MACHINERY & EQUIPMENT
-
-
-
-
TOTAL STREET MAINTENANCE
2,806,168
2.644,477
2,688.600
2,768,621
AUTHORIZED PERSONNEL
Grade Title
130 MAINTENANCE SERVICES MANAGER
121 STREETS MAINTENANCE SUPERVISOR
121 TRAFFIC SIGNAL SPECIALIST
118 TRAFFIC SIGNAL TECHNICIAN Il
111 SENIOR MAINTENANCE WORKER
111 TRAFFIC SIGNAL TECHNICIAN 1
109 EQUIPMENT OPERATOR 1
106 MAINTENANCE WORKER II or
101 MAINTENANCE WORKER 1
87 LABORER
TOTAL
ADOPTED BUDGET BUDGETED
FY 14-15 FY 15-16
Full -Time Filled Full -Time Part -Time
1 1 1
1 1 1
1 i 1
1 1 1
2 2 2
1 1 1
3 3 3
7 7 7
2 2 2
19 19 19
Page 2-63
CIVIC CENTER PARK MAINTENANCE
CIVIC CENTER PARK MAINTENANCE DEPARTMENT
Program Narrative:
This Division provides for the maintenance of Civic Center Park. Maintenance
includes water, electric and sewer, water pumps, sprinklers, lagoon cleaning and building
maintenance.
EXPENDITURE ACTUAL ADOPTED
SUMMARY FY 13-14 FY 14-15
SALARY AND BENEFITS - -
SUPPLIES 3,455 6,350
OTHER SERVICES 929,918 1,011,500
CAPITAL OUTLAY -
TOTALS: 933,373 1,017,850
11046101
PROJECTED BUDGETED PERCENTAGE
FY 14-15 FY 15-16 CHANGE
0.00%
6,350 6,350 0.00%
1,048,500 1,051,000 3.91%
- - 0.00%
1,054,850 1,057,350 3.88%
SIGNIFICANT CHANGES:
A. Contract cost for park patrol and custodial services with Desert Recreation District.
B. Cost of contracted landscaping services for the Civic Center Park.
Page 2-64
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
CIVIC CENTER PARK MAINTENANCE
DEPARTMENT
1104610
2013-2014
2014-2015
2014-2015
2015-2016
Object Code
Account Description
Actuals
Adopted
Projected
Budget
4219000
SUPPLIES -OTHER
3,455
6,350
6,350
6,350
4309200
CONTRACTING
415,174
425,000
425,000
425,000 A
4331000
RIM -BUILDINGS
7,145
12,500
12,500
12,500
4332001
RIM -LANDSCAPING SERVICE
275,538
303,000
340,000
342,500 B
4332100
RIM -CIVIC CENTER PARK
55,826
48,000
48,000
48,000
4337100
TRI-CITIES SPORT FACILITY
47,678
88,000
88,000
88,000
4351000
UTILITIES -WATER
31,636
40,000
40,000
40,000
4351400
UTILITIES -ELECTRIC
96,921
95,000
95,000
95,000
TOTAL
CIVIC CENTER PARK MAINTENANCE
933,373
1,017,850
1,054,850
1,057,350
Page 2-65
PARK MAINTENANCE
,PARK MAINTENANCE DEPARTMENT
Program Narrative:
The Park Maintenance division provides for the maintenance of City parks and sports facilities.
Work is accomplished by City staff and contract services. Areas include
tree trimming and replacement, irrigation repairs, overseeding, etc.
EXPENDITURE ACTUAL
SUMMARY FY 13-14
SALARY AND BENEFITS
SUPPLIES 9,255
OTHER SERVICES 741,305
CAPITAL OUTLAY -
TOTALS: 750,560
1104611
ADOPTED
PROJECTED
BUDGETED
PERCENTAGE
FY 14-15
FY 14-15
FY 15-16
CHANGE
-
0.00%
9,000
9,000
9,000
0.00%
738,150
767.441
780,150
5.69%
-
-
0.00%
747,1501
776,441
789,150
5.62%1
SIGNIFICANT CHANGES:
A. Cost of contracted landscaping services for parks in the City of Palm Desert.
Page 2-66
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
PARK MAINTENANCE
DEPARTMENT
1104611
2013-2014
2014-2015
2014-2015
2015-2016
Object Code
Account Description
Actuais
Adopted
Projected
Budget
4219000
SUPPLIES -OTHER
9,255
9,000
9,000
9,000
4331000
RIM -BUILDINGS
15,785
26,000
26,000
25,000
4332001
RIM -LANDSCAPING SERVICE
451,459
461,500
466,441
496,500 A
4332501
REPAIR OTHERS
75,335
55,650
80,000
55,650
4351000
UTILITIES -WATER
153,734
160,000
160.000
160,000
4351400
UTILITIES -ELECTRIC
43,310
35,000
35,000
35,000
4391000
COMMUNITY GARDENS
1,682
-
-
8,000
TOTAL PARK MAINTENANCE
750,560
747,150
776,441
789,150
Page 2-67
LANDSCAPING SERVICE
LANDSCAPING SERVICE DEPARTMENT
Program Narrative:
The Landscaping Service Division provides for landscaping guidelines, review of landscaping
medians, capital projects, educational training of City landscaping crew and outside maintenance
crews, tree trimming review, water conservation programs, and special projects.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
SALARY AND BENEFITS
946,670
742,400
732,100
754,689
SUPPLIES
5,434
2,600
2,600
3,000
OTHER SERVICES
844,567
1,000,432
1,107,000
1,026,000
CAPITAL OUTLAY
-
1,000
1,000
-
TOTALS:
1,796,671
1,746,432
1,842,700
1,783,689
SIGNIFICANT CHANGES:
A. Cost of contract for maintenance of medians.
B. Water conservation reimbursement program to reduce residents' water usage on front lawns.
1104614
PERCENTAGE
CHANGE
1.66%
15.38%
2.56%
-100.00%,
2.13%
Page 2 68
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
LANDSCAPING SERVICE
DEPARTMENT
1104614
2013-2014
2014-2015
2014.2015
2015-2016
Object Code
Account Description
Actuals
Adapted
Prolected
Budget
4100100
SALARIES -FULL TIME
638,512
491,800
491.800
501,589
4100200
SALARIES -OVERTIME
22,697
8,000
8,000
8,000
4111500
RETIREMENT CONTRIBUTION
163.382
151,300
151,300
163,800
4111600
MEDICARE CONTRB-EMP
9,660
5,700
5,700
5,900
4112000
INS PREM - LTD
5,451
3,900
3,900
4,000
4112100
INS PREM - HEALTH
98,663
75,400
60,000
60,000
4112400
INS PREM - LIFE
1,740
1,600
1,600
1,600
4112500
WORKER'S COMPENSATION
6,565
4,700
9,800
9,800
4219000
SUPPLIES -OTHER
5,434
2,600
2,600
3,000
4309100
PROF -SERVICES LANDSCAPE
500
-
-
-
4311500
MILEAGE REIMBURSEMENT
482
500
500
500
4312000
CONF, SEMINARS, WORKSHOPS
3,825
6,000
6,000
6,000
4332000
RIM -LANDSCAPING SERVICE
6,532
-
-
-
4332501
REPAIR OTHERS
32,234
31,000
31,000
31,000
4337001
RIM -MAINTENANCE MEDIANS
658,431
723,432
830,000
800,000 A
4351000
UTILITIES -WATER
117,948
120,000
120,000
120,000
4351400
UTILITIES -ELECTRIC
19,612
16,500
16,500
16,500
4363000
DUES
1,890
-
-
-
4365000
TELEPHONE
1,920
2,000
2,000
2,000
4390500
ARBOR DAY
1,185
1,000
1,000
-
4391501
WATER CONSERVATION
-
100,000
100,000
50,000 B
4404000
CAP -OFFICE EQUIPMENT
-
1,000
1,000
-
TOTAL LANDSCAPING SERVICE
AUTHORIZED PERSONNEL
Grade Title
123 LANDSCAPE SUPERVISOR
121 LANDSCAPE SPECIALIST
118 LANDSCAPE INSPECTOR II or
114 LANDSCAPE INSPECTOR I
TOTAL
1,796,671 1,746,432 1,842,700 1.783,689
ADOPTED BUDGET BUDGETED
FY 14-15 FY 15-16
Full -Time Filled Full -Time Part -Time
1 1 1
1 1 1
3 3 3
5 5 5
Page 2-69
STREET LIGHTS & TRAFFIC SAFETY
STREET LIGHT & TRAFFIC SAFETY
DEPARTMENT
Program Narrative:
Provides for the repair and maintenance of traffic signals and highway lighting. Provides for
street signs, safety cones, barricades, pavement markers, and utility costs for street lights
and traffic signals.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
SUMMARY
FY 13-14
FY 14-15
FY 14.15
FY 15-16
SALARY AND BENEFITS
-
-
-
-
SUPPLIES
8,575
10,000
10,000
10,000
OTHER SERVICES
246,128
234,000
234,000
232,000
CAPITAL OUTLAY
-
-
-
-
TOTALS:
254,703
244,000
244,000
242,000
SIGNIFICANT CHANGES:
No significant changes.
1104250
PERCENTAGE
CHANGE
0.00%
0.00%
-0.85%
0.00%
-0.82%
Page 2-70
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
STREET LIGHT & TRAFFIC SAFETY
DEPARTMENT
1104250
2013-2014
2014-2015
2014-2015
2015-2016
Object Code
Account Description
Actuals
Adopted
Projected
Budget
4214500
SUPPLIES -TRAFFIC SAFETY
8,575
10,000
10,000
10,000
4332500
RIM -SIGNALS
99,154
100,000
100.000
100,000
4351400
UTILITIES -ELECTRIC
144,428
130,000
130,000
130.000
4365000
TELEPHONE
2,546
4,000
4,000
2,000
4404500
CAP -MACHINERY & EQUIPMENT
-
-
-
-
TOTAL ST LIGHT/TRAFFIC SFTY
254,703
244,000
244,000
242.000
Page 2-71
STREET REPAIRS & MAINTENANCE
STREET REPAIRS & MAINTENANCE DEPARTMENT 1104311-1104315
Program Narrative:
These divisions provide for work to improve street safety, condition, appearance and rideability.
Improvements consist of overlays, slurry, seal coats, annual curb and gutter repair, annual cross
gutter and sidewalk repair, street paving, and traffic lane striping and markings on all public streets.
EXPENDITURE ACTUAL ADOPTED
SUMMARY FY 13.14 FY 14-15
SALARY AND BENEFITS - -
SUPPLIES - -
OTHER SERVICES 39,188 825,000
CAPITAL OUTLAY - -
10TALS: 39,188 825,000
SIGNIFICANT CHANGES:
A. Decrease due to the shifting of expenditures to other funding sources.
PROJECTED
BUDGETED
PERCENTAGE
FY 14-15
FY 15-16
CHANGE
-
-
0.00%
-
-
0.00%
825,000
500,000
-39.39%
-
-
0.00%
825,000
500,000
-39.39%
Page 2-72
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
STREET REPAIRS & MAINTENANCE DEPARTMENT
2013-2014 2014-2015
Object Code Account Description Actuals Adopted
4332000 STREET RESURFACING 4,466 825,0W
4332000
CURB & GUTTER/ADA RETROFITS
4332000
PARKING LOT
4332000
STORM DRAIN MAINTENANCE
4332000
STRIPING
TOTAL STREET REPAIRS & MAINTENANCE
25,000
8,117
1,605 -
39,188 825,000
1104311-1104315
2014-2015
2015-2016
Projected
Budget
B25,000
500,000 A
-
- A
-
- A
- A
-
- A
825,000
500,000
Page 2-73
CORP. YARD
CORP. YARD
DEPARTMENT
Program Narrative:
This Division provides for the cost associated with maintaining the building and facility
for the Streets crews, work -fleet vehicles and equipment.
EXPENDITURE ACTUAL
SUMMARY FY 13-14
SALARY AND BENEFITS -
SUPPLIES -
OTHER SERVICES 53,316
CAPITAL OUTLAY -
TOTALS: 53,316
SIGNIFICANT CHANGES:
No significant changes.
ADOPTED
FY 14-15
65,500
65,500
1104330
PROJECTED BUDGETED PERCENTAGE
FY 14-15 FY 15-16 CHANGE
0.00%
0.00%
65,500 65,500 0.00%
- - 0.00%
65,500 65,500 0.00%
Page 2-74
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
CORP. YARD
DEPARTMENT
1104330
2013-2014
2014-2015
2014-2015
2015-2016
Object Code
Account Description
Actuals
Adopted
Projected
Budqet
4331000
RIM -BUILDINGS
25,200
25,000
25.000
25,000
4351000
UTILITIES -WATER
5,568
7,500
7.500
7,500
4351200
UTILITIES -GAS
633
2,000
2,000
2.000
4351400
UTILITIES -ELECTRIC
16,655
25.000
25,000
25,000
4364000
PERMIT/FILING FEES
5,250
6,000
6,000
6,000
4404000
CAP -OFFICE EQUIPMENT
-
-
-
-
TOTAL CORP. YARD
53,316
65,500
65,500
65,500
Page 2-75
AUTO FLEET/EQUIPMENT
AUTO FLEETIEQUIPMENT DEPARTMENT
Program Narrative:
The Auto Fleet/Equipment Division is responsible for the operation, maintenance and replacement of
the City's fleet of vehicles. General services and repairs are accomplished through contract services.
New vehicles are covered under manufacturer's warranty for repairs. Division also provides for
the repair and maintenance of the Corporation Yard fleet and equipment. All City fuel costs and
hazardous waste disposal are included.
EXPENDITURE
ACTUAL
SUMMARY
FY 13-14
SALARY AND BENEFITS
-
SUPPLIES
137,695
OTHER SERVICES
203,013
CAPITAL OUTLAY
7,500
TOTALS:
348,208
SIGNIFICANT CHANGES:
No significant changes.
ADOPTED
FY 14-15
175,000
260,000
435,000
1104331
PROJECTED
BUDGETED
PERCENTAGE
FY 14-15
FY 15-16
CHANGE
-
-
0.00%
175,000
200,000
14.29%
265,000
240,000
-7.69%
-
-
0.00%
440,000
440,000
1.15%
Page 2-76
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
AUTO FLEET/EQUIPMENT
DEPARTMENT
1104331
2013-2014
2014-2015
2014-2016
2015-2016
Oblect Code Account description
Actuals
Adopted
Prolected
Budqet
4217000 SPLY-AUTOMOTIVE-GAS
137,695
175,000
175,000
200,000
4305400 PROF -HAZARDOUS MATERIALS
8,905
10,000
15,000
15,000
4334000 RIM -MOTOR VEHICLES -FLEET
194,108
250,000
250,000
225,000
4404500 CAP -MACHINERY & EQUIPMENT
7,500
-
-
TOTAL AUTO FLEET/EQUIPMENT
348,208
435,000
440,000
440,000
Page 2-77
PUBLIC BUILDING OPERATION & MAINTENANCE
PUBLIC BUILDING OPERATION & MAINTENANCE DEPARTMENT 1104340
Program Narrative:
The Public Building Operation and Maintenance division is responsible for the general
operation, maintenance and payment of utilities for the Civic Center building. Assigned staff
provides janitorial services for the Civic Center and Visitors Information Center. Repairs
and maintenance are accomplished by staff or contract services.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
PERCENTAGE
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
CHANGE
SALARY AND BENEFITS
270.886
234,800
243,700
251,200
6.98%
SUPPLIES
15,157
20,500
20,500
18,000
-12.20%
OTHER SERVICES
183,685
242,700
257,700
257,700
6.18%
CAPITAL OUTLAY
2,631
-
-
-
0.00%
TOTALS:
472,359
498,000
521,900
526,900
5.80%
SIGNIFICANT CHANGES:
No significant changes.
Page 2 78
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
PUBLIC BUILDING OPERATION & MAINTENANCE
DEPARTMENT
11M340
2013-2014
2014.2015
2014-2015
2015-2016
Object Cade
Account Description
Actuals
Adopted
Protected
Budget
4100100
SALARIES -FULL TIME
183.260
158,850
158.850
161,750
4100200
SALARIES -OVERTIME
-
250
250
250
4111500
RETIREMENT CONTRIBUTION
46.776
48,300
48,300
52,800
4111600
MEDICARE CONTRB-EMP
2.719
2.300
2,300
2,400
4112000
INS PREM - LTD
1,927
1,800
1,300
1,300
4112100
INS PREM - HEALTH
33,735
20.600
29,000
29,000
4112400
INS PREM - LIFE
429
700
500
500
4112500
WORKER'S COMPENSATION
2,040
2.000
3,200
3,200
4213000
SUPPLIES -JANITORIAL
14,742
20,000
20,000
17.600
4218000
SMALL TOOLS/EQUIPMENT
415
500
500
500
4309000
PROF -OTHER
13,069
30,000
30,000
30,000
4311500
MILEAGE REIMBURSEMENT
-
500
500
500
4312000
CONF, SEMINARS, WORKSHOPS
-
500
500
500
4331000
RIM -BUILDINGS
26,751
35,000
50,000
50,000
4332600
JANITORIAL SERVICES
69,440
85,000
85,000
85,000
4351000
UTILITIES -WATER
2,352
4,000
4,000
4,000
4351200
UTILITIES -GAS
1,302
2,100
2,100
2,100
4351400
UTILITIES -ELECTRIC
70,291
85,000
85,000
85,000
4365000
TELEPHONE
480
600
600
600
4404000
CAP -OFFICE EQUIPMENT
2.631
-
-
-
TOTAL PUBLIC BLDG-OPR/MAINT.
472,359
498,000
521,900
526,900
AUTHORIZED PERSONNEL
Grade Title
114 BUILDING MAINT. SUPERVISOR
106 MAINTENANCE WORKER II
TOTAL
ADOPTED BUDGET
FY 14-15
Full -Time Filled
1
1
2
f t.
BUDGETED
FY 15-16
Full -Time Part -Time
t i
1 1
2 2
Page 2-79
PORTOLA COMMUNITY CENTER
PORTOLA COMMUNITY CENTER DEPARTMENT 1104344
Program Narrative:
The Coachella Valley Recreation and Park District oversees the daily operation of the
Portola Community Center building which is leased to various non-profit entities. Public Works
staff are responsible for coordinating building maintenance, repairs and payment of all utility services.
Community Service department oversees the administration of the facility.
EXPENDITURE ACTUAL ADOPTED PROJECTED BUDGETED PERCENTAGE
SUMMARY FY 13-14 FY 14-15 FY 14-15 FY 15-16 CHANGE
SALARY AND BENEFITS - - - - 0.00%
SUPPLIES - - - - 0.00%
OTHER SERVICES 55,909 65,755 65,755 65,750 -0.01%
CAPITAL OUTLAY - - - - 0.00%
TOTALS: 55,909 65,755 65,755 65,750 -0.01%
SIGNIFICANT CHANGES:
No significant changes.
Page 2-80
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
PORTOLA COMMUNITY CENTER
DEPARTMENT
11043"
2013.2014
2014-2015
2014-2015
2015-2016
Object Code
Account Description
Actuals
Adopted
Projected
Budqet
4309000
PROF - OTHER
38,739
45,000
45,000
45,000
4331000
RIM -BUILDINGS
1,749
5,000
5,000
5,000
4351000
UTILITIES -WATER
1,528
2,000
2,000
2,000
4351200
UTILITIES -GAS
301
750
750
750
4351400
UTILITIES -ELECTRIC
10,980
10,005
10,005
10,000
4365000
TELEPHONE
2,612
3,000
3,000
3,000
TOTAL PORTOLA COMMUNITY CENTER
55,909
65,755
65,755
65,750
Page 2.81
NPDES-STORM WATER PERMIT
NPDES-STORM WATER PERMIT DEPARTMENT
Program Narrative:
This Division covers the mandated fees and program costs for storm water run-off.
EXPENDITURE ACTUAL
SUMMARY FY 13-14
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES -
CAPITAL OUTLAY 64,052
TOTALS: 64,052
SIGNIFICANT CHANGES:
A. City's share of State and County fees and program costs.
ADOPTED
FY 14-15
76,000
76,000
1104396
PROJECTED BUDGETED PERCENTAGE
FY 14-15 FY 15-16 CHANGE
0.00%
0.00%
- 0.00%
76,000 90,000 18.42%
76,000 90,000 18.42%�
Page 2-82
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
NPDErS-STORM WATER PERMIT DEPARTMENT
2013-2014 2014-2015
Object Code Account Description Actuals Adopted
4400100 CAP-13UDGET 64,052 76,000
TOTAL NPDES-STORM WATER PERMIT 64,062 76,000
1104396
2014-2015 2015-2016
Projected Budget
76,000 90,000 A
76,000 90,000
Page 2-83
BUILDING & SAFETY
BUILDING & SAFETY DEPARTMENT 1104420
Program Narrative:
The Building and Safety Department provides for the administration, plan review, inspection, permit
insurance, and code enforcement of the California Title 24 codes and Palm Desert Municipal Code.
Building and Safety staff are trained and prepared to uphold the constitutional property rights of
all citizens, and to ensure that due process is coupled with fairness and consistency while enforcing
construction standards and local City ordinances.
The Department's goal is to serve and provide the citizens of this City with construction codes that will
provide minimum standards to safeguard life or limb, health, property and public welfare by regulating
and controlling the design, construction, quality of materials, use and occupancy, location and maintenance
of all buildings and structures within this jurisdiction.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
PERCENTAGE
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
CHANGE
SALARY AND BENEFITS
1,544,137
1,679,500
1,714,000
1,765,200
5.10%
SUPPLIES
1,018
2,000
1,400
2,000
0.00%
OTHER SERVICES
238,763
141,075
185,025
141,375
0.21%
CAPITAL OUTLAY
-
-
-
-
0.00%
TOTALS:
1,783,918
1,822,575
1,900,425
1,908,575
4.72%1
SIGNIFICANT CHANGES:
No significant changes.
Page 2-84
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
BUILDING & SAFETY
DEPARTMENT
1104420
2013.2014
2014-2015
2014-2015
2015-2016
Object Code Account Description
Actuals
Adopted
Protected
Budget
4100100 SALARIES -FULL TIME
1,036,846
1,106,600
1,106,600
1,136,400
4100200 SALARIES -OVERTIME
329
500
500
500
4111500 RETIREMENT CONTRIBUTION
273.546
340,400
362,200
369,700
4111600 MEDICARE CONTRB-EMP
15,106
16,000
16,000
16,400
4112000 INS PREM - LTD
8,841
8,900
8,900
9,100
4112100 INS PREM - HEALTH
192,586
191,500
191,500
204,800
4112400 INS PREM - LIFE
2,933
3,700
3,700
3,700
4112500 WORKER'S COMPENSATION
13,950
11,900
24,600
24,600
4211000 OFFICE SUPPLIES
780
1,000
800
1,000
4218000 SMALL TOOLS/EQUIPMENT
238
1,000
600
1,000
4301000 PROF-ARCHITECTURAL/ENG.
192,453
70,000
130,000
70,000
4303200 PROF -STRONG MOTION INST.
10,356
-
10,000
-
4303500 PROF -TEMPORARY HELP
2,875
-
-
-
4309000 PROF -OTHER
307
-
-
1,500
4311500 MILEAGE REIMBURSEMENT
1,619
1,625
1,625
1,625
4312000 CONF, SEMINARS, WORKSHOPS
8,272
16,200
10,000
15,000
4312500 LOCAL MEETINGS
921
1,000
500
1,000
4333000 RIM -OFFICE EQUIPMENT
550
1,000
550
1,000
4361000 PRINTING I DUPLICATING
8,002
40,000
22,000
40,000
4362000 SUBSCRIPTIONSIPUBLICATION
3,011
1.500
1,500
1,500
4363000 DUES
5,588
1.475
1,475
1,475
4365000 TELEPHONE
3,942
5,900
5,900
5,900
4366000 POSTAGE & FREIGHT
531
1,500
600
1,500
4391500 EMPLOYEE SAFETY
336
875
875
875
TOTAL BUILDING & SAFETY
1,783,918
1,822,575
1,900.425
1,908,575
AUTHORIZED PERSONNEL
ADOPTED BUDGET
BUDGETED
FY 14-15
FY 15-16
Grade Title
Full -Time
Filled
Full -Time
Part -Time
140 DIRECTOR OF BUILDING & SAFETY
1
1
1
123 SUPERVISING PLANS EXAMINER
1
1
1
118 BUILDING INSPECTOR 11 or
114 BUILDING INSPECTOR 1
5
5
5
118 BUILDING PERMIT SPECIALIST 11 or
i11 BUILDING PERMIT SPECIALIST
2
2
2
.
113 ADMINISTRATIVE SECRETARY
1
1
1
111 BUILDING AND SAFETY TECHNICIAN
1
1
1
104 OFFICE ASSISTANT II
1 1
1
1
TOTAL
12
12
12
`
Page 2-85
ECONOMIC DEVELOPMENT
ECONOMIC DEVELOPMENT DEPARTMENT 1104430
Program Narrative:
The Economic Development Department promotes the City's long-range goal of establishing a balanced and healthy
economic base. The Department works hand in hand with both new and existing businesses providing support
services such as the commercial space inventory list, zoning and entitlement information, in an effort to promote,
retain, and expand businesses within the City. The Division also assists businesses in redeveloping commercial
areas endeavoring to create a rejuvenated environment for businesses and residents. With a progressive and
proactive City business approach the City alms to protect its business nucleus, while attracting new retail,
hospitality and clean industries, which leads to maintaining a high quality of life for residents, visitors and businesses.
The Economic Development Department also oversees the City's Marketing Department, the Palm Desert Visitor Center,
and acts as the City liaison for various business, retail, and regional economic development organizations.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
PERCENTAGE
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
CHANGE
SALARY AND BENEFITS
662,610
899,000
912,446
962,400
7.05%
SUPPLIES
546
1,000
500
1,000
0.00%
OTHER SERVICES
116,840
94,600
92,306
116,350
22.99%
CAPITAL OUTLAY
-
1,000
1,000
1,000
0.00%
TOTALS:
779.996
995,600
1,006,252
1,080,750
8.55%
SIGNIFICANT CHANGES:
A. Budget includes cost related to potential hotel pro forma analysis.
Page 2-86
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
ECONOMIC
DEVELOPMENT
DEPARTMENT
J
110"30
2013-2014
2014-2015
2014.2015
2015-2016
Object Code
Account Description
Actuals
Adopted
Projected
Budget
4100100
SALARIES -FULL TIME
475,095
618,050
618,050
647,100
4111500
RETIREMENT CONTRIBUTION
124,438
190,350
191,596
211,400
411160D
MEDICARE CONTRB-EMP
6,900
8,900
0,900
9,400
4112000
INS PREM - LTD
3,653
4,700
4,700
5,200
4112100
INS PREM - HEALTH
47,308
69,500
81,700
81,700
4112400
INS PREM - LIFE
1,287
1,900
1,900
2,000
4112500
WORKER'S COMPENSATION
3,929
5,600
5,600
5,600
4211000
OFFICE SUPPLIES
546
1,000
500
1,000
4309000
PROF -OTHER
4,426
4,000
2,000
24,000 A
4309102
PROF -ECONOMIC DEVELOPMENT
5,820
15,000
15,000
15,000
4311500
MILEAGE REIMBURSEMENT
1,175
1,000
1,078
1,500
4312000
CONF, SEMINARS, WORKSHOPS
5,073
7,000
9,022
9,000
4312500
LOCAL MEETINGS
3,938
2,000
1.914
2,000
4321000
REQ. LEGAL ADVERTISING
-
500
250
250
4322100
ADVERTISING MEDIA BUYS
3,995
8,000
7,495
7,500
4361000
PRINTING 1 DUPLICATING
33
2,000
500
2,0D0
4362000
SUBSCRIPTIONS/PUBLICATION
299
300
345
350
4363000
DUES
90,865
53.000
53,000
53,000
4365000
TELEPHONE
1,060
1,500
1,500
1.500
4366000
POSTAGE & FREIGHT
156
300
202
250
4404000
CAP -OFFICE EQUIPMENT
-
1,000
1,000
1,000
TOTAL ECONOMIC DEVELOPMENT
779,996
995.600
1,006,252
1.080,750 -
AUTHORIZED PERSONNEL
Grade Title
145 ASSISTANT CITY MANAGER
137 DIRECTOR OF ECONOMIC DEVELOPMENT
134 ECONOMIC DEVELOPMENT MANAGER
114 ECONOMIC DEVELOPMENT TECH 1
90 CLERICAL ASSISTANT
TOTAL
ADOPTED BUDGET BUDGETED
FY 14-15 FY 15-16
Full -Time Filled Full -Time Part -Time
1 1 1
1 1 1
1 1 1
1 1 1
1 1 i
5 5 5
Page 2-87
MARKETING
MARKETING DEPARTMENT 11044171
Program Narrative:
Marketing is a component of the City that serves under the Economic Development Department and
administers the operations of the City's Visitors Information Center. Marketing creates and implements
advertising and promotional programs that serve to brand Palm Desert as a tourist destination. Advertising
includes publicity, social media management, photography, the design, production, and placement of ads
for tourism and special events through print, electronic, and online media buys, the creation of collateral
materials for promotion of the City, and the design and maintenance of a tourism website. Design,
production, and printing of the BrightSide newsletter and the annual community calendar are also included
within the Marketing budget.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
PERCENTAGE
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
CHANGE
SALARY AND BENEFITS
190,396
202.250
196,600
202,700
0.22%
SUPPLIES
104
200
-
200
0.00%
OTHER SERVICES
682,532
781,780
664,243
1,111,930
42.23%
CAPITAL OUTLAY
-
-
-
-
0.00%
TOTALS:
873,032
984,230
860,843
1,314,830
33.59%
SIGNIFICANT CHANGES:
A. Budget increase includes Adveristing Agency and design of new website.
B. Increase in special event promotion.
Page 2-88
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
MARKETING
DEPARTMENT
1104417
2013-2014
2014-2015
2014-2015
2015-2016
Object Code
Account Description
Actuals
Adopted
Projected
Budget
4100100
SALARIES -FULL TIME
135,596
132,550
132,550
135,200
4111500
RETIREMENT CONTRIBUTION
35,367
40,800
40,800
44,200
4111600
MEDICARE CONTRB-EMP
-
1,960
-
-
4112000
INS PREM - LTD
1,121
1,100
1,150
1,200
4112100
INS PREM - HEALTH
16,718
24,300
19,000
19,000
4112400
INS PREM - LIFE
375
500
500
500
4112500
WORKER'S COMPENSATION
1,219
1,040
2,600
2,600
4211000
OFFICE SUPPLIES
104
200
-
200
4302600
BRIGHT SIDE NEWSLETTER
70,112
72,000
48,289
72,000
4309000
PROF -OTHER
94,750
96,600
56,045
300,000 A
4309101
PROF -COMMUNITY CALENDAR
24,281
20,000
15,980
20,000
4311500
MILEAGE REIMBURSEMENT
146
200
85
200
4312000
CONFERENCE/SEMINARS
919
2,000
895
1,000
4312500
LOCAL MEETINGS
285
500
390
500
4321700
PHOTOGRAPHY & VIDEOGRAPHY
270
5,000
4,675
7,500
4321900
ADVERTISING PRODUCTION
10,342
20,000
41,912
145,000 B
4322100
ADVERTISING MEDIA BUYS
402,726
500,000
445,264
500,000
4322200
ADVERTISING SPECIAL EVENT
61,250
35,000
43,768
45,000
4322300
ADVERTISING PROMOTIONAL
4,399
10,000
2,800
5,000
4361000
PRINTING / DUPLICATING
12,162
20,000
3,440
15,000
4362000
SUBSCRIPTIONSIPUBLICATION
125
-
-
-
4363000
DUES
285
-
220
250
4365000
TELEPHONE
480
480
480
480
TOTAL MARKETING
873,032
984,230
860,843
1,314,830
Grade
AUTHORIZED PERSONNEL ADOPTED BUDGET
FY 14-15
Title Full -Time Filled
131 MARKETING AND TOURISM MANAGER
TOTAL
BUDGETED
FY 15-16
Full -Time Part -Time
1
1
Page 2-89
VISITORS INFORMATION CENTER
VISITORS INFORMATION CENTER
Program Narrative:
DEPARTMENT
1104419
The Visitors Information Center is a component of the City that is administered under the Marketing
Department and serves under Economic Development. The City of Palm Desert's two largest revenue
sources are its hotel bed tax and sales tax. The City supports these resources through its Visitor Center
by working with the business community to assist in promoting its hotels, retailers, attractions, businesses,
activities and events. In addition, the division provides services such as answering inquiries about the City
regarding local activities in order to best represent the City as a premier resort. The Visitors Center also
maintains a retail store with a variety of merchandise with the Palm Desert logo. This serves to provide
additional promotion and increase name recognition for Palm Desert through sales of these items.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
PERCENTAGE
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
CHANGE
SALARY AND BENEFITS
212,398
255,947
260,132
263,700
3.03%
SUPPLIES
2,410
3,500
1,686
3,500
0.00%
OTHER SERVICES
78,289
99,350
86,993
94,350
-5.03%
CAPITAL OUTLAY
871
2,500
2,000
2,000
-20.00%
TOTALS:
293,968
361,297
350,811
363,550
0.62%
SIGNIFICANT CHANGES:
No significant changes.
Page 2.90
CITY OF PALM DESERT
BUDGET WORKSHEETS
FY 2015-2016
VISITORS INFORMATION CENTER
DEPARTMENT
2013.2014
2014-2015
Object Code
Account Description
Actuals
Adopted
4100100
SALARIES -FULL TIME
135,219
162,600
4100200
SALARIES -OVERTIME
207
1,000
4111500
RETIREMENT CONTRIBUTION
35,810
50,000
4111600
MEDICARE CONTRB-EMP
2,021
2,400
4112000
INS PREM-LTD
1,134
1,500
4112100
INS PREM -HEALTH
36,415
36,800
4112400
INS PREM - LIFE
365
600
4112500
WORKER'S COMPENSATION
1,227
1,047
4211000
OFFICE SUPPLIES
709
1.000
4219000
SUPPLIES -OTHER
1,701
2,500
4306100
SPECIAL EVENTS
184
1,000
4311500
MILEAGE REIMBURSEMENT
522
750
4312000
CONF, SEMINARS, WORKSHOPS
388
750
4312500
LOCAL MEETINGS
139
250
4321500
OTHER ADVERTISING
1.146
2,500
4331000
RIM -BUILDINGS
1,052
5,500
4342000
4351000
4351400
4361000
4362000
4363000
4365000
4366000
4404000
4801200
OFFICE EQUIPMENT RENTAL
UTILITIES -WATER
UTILITIES -ELECTRIC
PRINTING I DUPLICATING
SUPSCRIPTIONSIPUBLICATION
DUES
TELEPHONE
POSTAGE & FREIGHT
CAP -OFFICE EQUIPMENT
COST OF GOOD SOLD
TOTAL VISITORS INFORMATION CENTER
AUTHORIZED PERSONNEL
Grade Title
114 VISITOR CENTER SUPERVISOR
87 CUSTOMER SERVICE CLERK
TOTAL
3,965
550
4,138
296
1,789
3,293
6,253
871
54,574
600
6,500
1,500
500
2,500
5,000
12,000
2,500
60,000
2014-2015
Projected
162,600
1,000
52,032
2,400
1,500
36,800
600
3,200
462
1,224
750
732
50
1,962
2,058
207
599
6,445
500
500
2,428
4,992
10,179
2,000
55,591
1104419
2015-2016
Budget
164,500
1,000
53,700
2,400
1,500
36,800
600
3,200
1,000
2.500
500
1,000
750
250
1,000
5,500
600
6,000
750
500
2,500
4,500
10,500
2,000
60,000
293.968 361,297 350,811 363,550
ADOPTED BUDGET
FY 14-15
Full -Time Filled
1 1
1.0 1.3
2.0 2.3
BUDGETED
FY 15.16
Full Time Part -Time
1
1 1.3
2.0 1.3
Page 2-91
PLANNING & COMMUNITY DEVELOPMENT
PLANNING & COMMUNITY DEVELOPMENT DEPARTMENT 1104470
Program Narrative:
The Community Development Department is responsible for citywide land -use planning
and regulation including the preparation of General and Specific Plans, administration of
the Zoning Ordinance, staff support for the City Council, Planning Commission,
Architectural Review Commission, dissemination of information to the development
community, business licensing processing and general public.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
PERCENTAGE
SUMMARY
FY 13-14
FY 14-15
FY 14-15
FY 15-16
CHANGE
SALARY AND BENEFITS
1,784,944
1,896,550
1,901,883
2,171.600
14.50%
SUPPLIES
3,143
4,300
4,050
4,150
-3.49%
OTHER SERVICES
88,328
70,260
125,900
121.700
73.21%
CAPITAL OUTLAY
-
-
-
-
0.00%
TOTALS:
1,876,415
1,971,110
2,031,833
2,297.450
16.56%
SIGNIFICANT CHANGES:
A. Budget transfer of two Business License staff from Finance department.
B. Scanning of documents.
Page 2-92
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
PLANNING & COMMUNITY DEVELOPMENT
DEPARTMENT
1104470
2013-2014
2014-2015
2014-2015
2015-2016
Object Code Account Description
Actuals
Adopted
Projected
Budget
4100100 SALARIES -FULL TIME
1.222,328
1,257,450
1,257,450
1,422,600 A
4100200 SALARIES -OVERTIME
2,476
2,000
4,000
4,000
4111500 RETIREMENT CONTRIBUTION
322,550
386,800
386,800
458,900
4111600 MEDICARE CONTRB-EMP
17,815
18,600
18,233
18,600
4112000 INS PREM - LTD
10,003
10,300
10,300
10,300
4112100 INS PREM - HEALTH
189,487
205,000
193,400
225,500
4112400 INS PREM - LIFE
3,405
4,100
4,100
4,100
4112500 WORKER'S COMPENSATION
16,880
12,300
27,600
27,600
4211000 OFFICE SUPPLIES
1,881
2,300
2,200
2,200
4214000 UNIFORMS
1,039
750
750
750
4218000 SMALL TOOLS/EQUIPMENT
223
1,250
1,100
1,200
4305500 PROF. -LOT CLEANING SVC
11,709
15,000
17,000
17,000
4306200 COMM RECOGNITION (Youth Committee)
-
-
2,000
2,000
4309000 PROF -OTHER
39,925
12,000
65,000
35,000
4311500 MILEAGE REIMBURSEMENT
2,097
2,600
2,400
2,400
4312000 CONFERENCE/SEMINARS
10,813
15,410
15,000
15,000
4312500 LOCAL MEETINGS
4,402
4,500
4,500
4,500
4333000 R/M-OFFICE EQUIPMENT
455
500
500
500
4361000 PRINTING / DUPLICATING
4,633
3,200
3,200
21,000 8
4362000 SUBSCRIPTIONS/PUBLICATION
1.285
1,000
1,250
1,250
4363000 DUES
1,756
2,250
2,250
2,250
4364000 FILING FEES
-
500
500
500
4365000 TELEPHONE
3,469
3,300
3,300
3,300
4366000 POSTAGE & FREIGHT
7,784
10.000
9,000
17.000
TOTAL PLANNING & COMMUNITY DEVELOPMENT
1,876,415
1,971,110
2,031,833
2,297,450
AUTHORIZED PERSONNEL
ADOPTED
BUDGET
BUDGETED
FY 14-15
FY 15-15
Grade Title
Full -Time
Filled
Full -Time
Part -Time
144 DIRECTOR COMM. DEVELOPMENT
1
1
1
135 PRINCIPAL PLANNER
1
1
1
127 ASSOCIATE PLANNER or
j
123 ASSISTANT PLANNER
21
2
2
113 ADMINISTRATIVE SECRETARY
1
1
1
107 SENIOR OFFICE ASSISTANT
1
1
1
123 CODE COMPLIANCE SUPERVISOR
1
1
1
118 CODE COMPLIANCE OFFICER II or
114 CODE COMPLIANCE OFFICER 1
4
4
4
113 CODE COMPLIANCE TECHNICIAN
1
1
1
107 SR. OFFICE ASSIST -BUS. LICENSE
0
0
1
104 OFFICE ASSISTANT II
0
0
1
TOTAL
12
12
14
Page 2-93
ANIMAL CONTROL
ANIMAL CONTROL DEPARTMENT
Program Narrative:
The Animal Control program provides for animal control within the City of Palm Desert
by contracting with Riverside County to provide response regarding stray dogs and cats,
pickup, and housing of animals.
EXPENDITURE
ACTUAL
ADOPTED
PROJECTED
BUDGETED
SUMMARY
FY 13.14
FY 14-15
FY 14-15
FY 15-16
SALARY AND BENEFITS
-
-
-
-
SUPPLIES
-
-
-
-
OTHER SERVICES
220,640
243,006
250,000
245,000
CAPITAL OUTLAY
-
-
-
-
TbTALS:
220,640
243,006
250,000
245,000
SIGNIFICANT CHANGES:
No significant changes.
1104230
PERCENTAGE
CHANGE
0.00%
0.00%
0.82%
0.00%
0.82%
Page 2-94
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
ANIMAL CONTROL DEPARTMENT 1104230
2013-2014 2014.2015 2014-2015 2015-2016
Object Code Account description Actuats Adopted Projected Budget
4309000 1PROFESSIONAL SERVICES 220,640 243.006 250,000 245,000
TOTAL ANIMAL CONTROL 220,640 243,006 250,000 245,000
Page 2-95
THIS PAGE
INTENTIONALLY
LEFT BLANK
Page 2-96
SPEC/AL REVENUE FUNDS
Special Revenue Funds are used to account for proceeds of specific revenue
sources other than expendable trusts that are legally restricted to expenditures for
specific purposes.
Traffic Safetv Fund -Traffic and court fines are collected in these funds. A transfer from this Fund
to the General Fund is made at the end of the fiscal year by council action to be applied toward the
eligible expenditures permitted by law.
Gas Tax Fund - Portions of the tax rate per gallon levied by the State of California on all gasoline
purchases are allocated to cities throughout the state. These funds are restricted to expenditures
for transit and street -related purposes only.
Measure A Fund - In 1988, Riverside County voters approved a half cent sales tax, known as
Measure A, to fund a variety of highway improvement, local street and road maintenance,
commuter assistance and specialized transit projects. This fund is used to collect this tax and
pursuant to the provision of Measure A (Ordinance No. 88-1 of the County of Riverside) it is
restricted for local street and road expenditures only.
Housing Mitiaation Fee - This fund is used to account for fees collected from construction of
commercial and office buildings for low & moderate income mitigation purposes. Funds are used
strictly for projects and programs that benefit the low and moderate income households.
Communitv Development Block Grant Fund (CDBG) - This fund is used to account for the receipts
and expenditures of CDBG funds received from the U. S. Department of Housing and Urban
Development (HUD).
Child Care Proaram Fund — This fund is use to collect funds from developers for the purpose of
providing child care programs.
Public Safetv Police Grant Fund - This fund is used to account for state and federal grants given to
the City for public safety purposes. Its use is restricted for expenditures related to public safety
capital equipment and personnel.
Prop. A Fire Tax - This fund is used to account for revenues derived from tax collected within the
city for upgrading fire protection and prevention. Its use is restricted for obtaining, furnishing,
operating and maintaining fire protection and prevention services (currently under contract with
Riverside County Fire Department) equipment or apparatus.
New Construction Tax - This fund is used to account for tax collected upon application to the city for
a building permit from every person/entity for the construction of any new building or addition or
trailer space in the city according to a fee schedule. Its use is restricted for the acquisition and
development of public facilities such as parks, playgrounds and public structures.
Planned Drainage Funds - This fund is used to account for off -site drainage fees based on an
established fee schedule collected prior to approval of the final map in the case of land being
subdivided or prior to the issuance of a building permit in the case of construction or improvement
of subdivided land.
Park & Recreation Facilities Funds - This fund is used to account for fees collected for residential
and sub -division developments collected either at the time grading permits are paid or prior to the
approval of the final map. Its use is restricted for expenditures related to park development,
maintenance and equipment.
Page 3-1
Traffic Sionals Funds - This fund is used to account for fees collected for residential, commercial
and industrial developments collected either at the time grading permits are paid or prior to the
approval of the final map. Its use is restricted for expenditures related to the acquisition and
maintenance of traffic signals.
Fire Facilities Restoration Fund — This fund is used to collect funds from developers for the purpose
of construction, restoration and purchase of equipment for fire stations within the City.
Waste-Recvclina Fund - This fund is used to account for waste recycling fees collected by waste
management. Its use is restricted for expenditures for education and other expenditures related to
recycling.
Energv Indeoendence Program —This fund is used to account for loans to residents and
commercial property owners for energy savings equipment.
Air Quality Management Fund - This fund accounts for receipts from South Coast Air Quality
Management District, one-third of which is disbursed to the Coachella Valley Association of
Governments. The remaining two-thirds are spent for programs that promote the goal of attaining
Federal and State air quality standards.
Aquatic Center Fund - This fund is used to account for the fees collected and expenses incurred in
connection with operating the municipal aquatic center in the City of Palm Desert.
Art in Public Places Proaram Funds - This fund accounts for fees collected from residential,
commercial and public facilities development except for street and drainage projects. Its use is
restricted for the acquisition, installation, improvement and maintenance of artwork to be displayed
in the city, the administration of the program and community public art education programs.
Golf Course Canital Improvement Fund - This fund accounts for fees collected from our Golf
Course Timeshare project. The funds are used for golf course capital improvements, and
equipment.
Caoital Proiects Reserve Fund — This fund is used to account for resources and expenditures for
capital improvement projects that are related to the acquisition and development of public facilities,
infrastructure and equipment.
Buildinas Fund —This fund is used to account for resources and expenditures for capital
improvement projects that are related to the improvement and maintenance of public facilities and
structures.
Library Fund - This fund is used to track expenditures related to the City's public library which is
operated by the Riverside County Library system.
Parkview Office Complex — This fund is used to account for rent received from the City owned office
complex.
Desert Willow Golf Course Fund -- This fund is used to account for the fees collected and expenses
incurred in connection with operating the municipal golf course in the City of Palm Desert.
Eouinment Replacement Fund - This fund is used as an internal service fund to accumulative funds
to replace city vehicles and equipment.
Retiree Health Fund - This fund is used to account for funds contributed toward future and current
retiree health expenses.
Page 3-2
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THIS PAGE
INTENTIONALLY
LEFT BLANK
Page 3-b
SPECIAL ASSESSMENT FUNDS
Special Assessment Funds are used to account for proceeds of assessments
collected from property owners within the respective assessment districts
established that are legally restricted to expenditures for the specific purposes of the
district formation.
Various Landscaninq and Liqhting District Funds - These funds are used to account for
expenditures and receipts of property taxes and service fees levied to the property owners in the
various landscaping and lighting districts which were formed to provide landscaping and street
lighting maintenance. Individual landscaping and lighting funds are set up for each district. Starting
in 2003-2004 the service levels for each of the districts was reduced down based on the funding level
agreed to by the property owners. Each level of service is described in the expenditure sheets.
El Paseo Assessment District - This fund is used to collect assessments on all business
establishments located within the boundaries set for the El Paseo parking and business
improvement area based on a fee schedule established for the various types of businesses.
Collections are made in the same manner and at the same time as the city business license fees.
Proceeds from all charges are used for the promotion of business activities in the area.
Zone 1 - President's Plaza I - Business Improvement District - Established beginning in 1998/99
after proposition 218 to provide improvements and services within the boundaries of the district.
The services include regular maintenance, repair, removal or replacement of all or any part of the
improvements including removal of trimmings, rubbish, debris and other solid waste; the cleaning.
Zone 2 - Canvon Cove - These parcels receive benefit from the improvements and the maintenance
of street lighting encompassing all streets within the Zone and the landscaped area north of Haystack
Road.
Zone 3 - Vinevards - These parcels receive benefit from the improvements and maintenance of
street lighting within the Zone and maintenance of the landscaped area along the West side of
Portola Avenue.
Zone 4 - Parkview Estates - These parcels receive benefit from the improvements and
maintenance of street lighting.
Zone 5 - Cook & Country Club Area - These parcels receive benefit from the Tract street lighting,
Parkway landscaping and entrance landscaping improvements. This includes Desert Mirage,
Sandcastles, Primrose.
Zone 6 - Hovlev Lane West - These parcels lie generally East of Monterey Avenue and West of
Portola Avenue and includes parcels and tracts along Hovley Lane West. These parcels receive
benefit from the improvements and maintenance of street lighting, parkway landscaping and some
parcels with dry wells. This includes Monterey Meadows, The Glen, Hovley Estates, Sonata I,
Sonata II, Hovley Collection, La Paloma, La Paloma II, La Paloma III, Sandpiper Court, Sandpiper
West, Hovley West, Diamondback, Palm Court.
Zone 7 - Waring Court -These parcels receive benefit from the improvements and maintenance of
landscaped parkways along Fred Waring Drive adjacent to the tract.
Zone 8 - Palm Gate - These parcels receive benefit from the improvements and maintenance of
local street lighting and the landscaped parkways fronting the tract.
Zone 9 - The Grove - These parcels receive benefit from the improvements and maintenance of
street liqhtinq, landscaping and palm tree trimming within the public riqht-of ways.
Page 4-1
Zone 11 - Portola Place - These parcels receive benefit from the improvements and maintenance of
the landscaped parkways extending along Portola Avenue adjacent to the tract.
Zone 13 - Palm Desert Country Club - These parcels receive benefit from the improvements and
maintenance of entryway landscaping and street lighting. This would include landscaping along
Fred Waring Drive and along Hovley Lane East from Oasis to Washington.
Zone 14 - K & 8 at Palm Desert - All properties within the Zone benefit from street lighting,
landscaping of the retention basin, and dry well maintenance.
Zone 15 - Canvon Crest - These parcels benefit from Tract street lighting and Parkway landscaping
improvements.
Zone 16 - Colleae View Estates - These parcels benefit from Tract street lighting and Parkway
landscaping improvements. This would includes Sundance West, College View Estates I, Petuna I,
Sundance East and The Boulders.
President's Plaza III Business Imurovement District - The district is located south of Highway 111
and north of El Paseo, east of Highway 74. The services include regular maintenance, repair,
removal or replacement of all or any part of the improvements including removal of trimmings,
rubbish, debris and other solid waste; the cleaning.
Alessandro Allev, - These parcels benefit from street lighting, parking and landscaping
improvements.
Benefit Assessment District No.1 !Section 291- These parcels benefit from drainage basin
improvements.
Page 4-2
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Page 4-5
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Page 4-6
DEBT SERVICE ASSESSMENT DISTRICT FUNDS
Debt Service Funds are used to account for the accumulation of resources and
payment of bond principal and interests from special assessment levies.
$4,423.0001915 Act Improvement Bonds Assessment District No. 00-1 (Silver Spur Public,
Improvements. The bonds were issued to provide funds for public improvements and refunding of
AD No. 94-2 Sunterrace and AD No. 94-3 Merano. The bonds are not general obligations of the City
payable from the assessments collected from the owners of properties located within the district.
$2.955.000 1915 Act Improvement Bonds Assessment District No. 98-1 (Canyons at Bighorn}.
The bonds were issued to finance the acquisition of certain roadway improvements and water and
sewer facilities associated with the Canyons at Bighorn development. The bonds are not general
obligations of the City payable from the assessments collected from the owners of properties located
within the district.
$67,915.000 Communitv Facilities District No. 2005-1 (University Parkj. The bonds were issued
to finance the construction and acquisition of public facilities that benefit the District. The bonds are
not general obligations of the City payable from the assessments collected from the owners of
properties located within the district.
$29.430.000 Section 29 Assessment District No. 2004-02 Limited Obligation Improvement,
Bonds. The bonds were issued to finance certain infrastructure improvements within the City's
Section 29 Assessment District. The bonds are not general obligations of the City payable from the
assessments collected from the owners of properties located within the district.
$10,935.000 2008 Special Tax Refundinq Bonds Communitv Facilities District No. 91-1 flndian
Rid e). The bonds were issued to refund and defease all the outstanding $16,260,000 principal of
the Palm Desert Financing Authority 1997 Revenue Bonds. The bonds are not general obligations of
the City payable from the assessments collected from the owners of properties located within the
district.
$3.165.000 Hiqhland Underaround Assessment District No. 04-01. Limited Obliaation
Improvement Bonds. The bonds were issued to finance the construction of utilities undergrounding
and pay the cost of issuance.
Redevelopment Agencv/City Financinq Authoritv,. Fund is used to account for the resources and
payment of the debt issued by the Palm Desert Financing Authority.
Page 5-1
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Page 5-2
PROPOSED CAPITAL IMPROVEMENT PROGRAMS and
EXISTING PROGRAMS
The Capital Improvement Program is a listing of proposed and existing projects
for the acquisition and construction of general government resources and
intergovernmental grants and reimbursements. These programs are outlined
in the proposed five-year capital budget and the existing capital projects. The
final approval of each project by Council/Board is based on recommendations
by staff after the project has been through a thorough review and approval
process by the appropriate committees and/or commission to ensure that
concerns of all parties, including the public, affected by the project have been
addressed.
This section includes:
Listing of the Proposed Five -Year Capital Improvement Program including Continuing
Appropriations starting in Fiscal Year 2015-2016 to 2019-2020
Continuing appropriations are amounts which have been
appropriated in Fiscal Year 2014-15 and are not expected to be
expended by June 30, 2015. This applies primarily for capital
improvement program budgets and specific programs that overlap
fiscal years. When authorized, continuing appropriation totals are
added to the new fiscal year budget totals in order to track all
approved spending.
The exact amount of appropriations for carryovers for each program
will be determined at the end of the fiscal year during the preparation
of the financial statements. Totals will include appropriations for
1) purchase orders and contracts encumbered totals and
2) unencumbered balances as of June 30, 2015
Page 6-1
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Project Name
PUBLIC WORKS PROJECTS
1 Monterey Avenue 11-10 Interchange Improvements
2 Right Turn Lane -Fred Waring Drive to Hwy 111
CITY OF PALM DESERT
FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FY 2016 - 2020
PROJECT
FY 14-15
COST
Carryover
Fund ESTIMATE:
as of 1-31-15
Measure A
Measure A
Right Turn Lane - Hwy 111 to Fred Waring (Northwest Corner)
3 and Sidewalk Infill Measure A
4 I COMBINED WITH ITEM 3: Highway 111 Sidewalk Inflll
5 I Portals Interchange at Interstate 10
6 I Cook Street Widening - Phase II
7 IResurfacin9 Streets
8 Citywide Parking Lot Improvements
9 Nuisance Water Iniet/Drywell
10 Monterey Improvements -Magnesia Falls to Hovley Lane East
11 "Storm Drainage Maintenance
Measure A
�easure A
Measure A ------ -
Measure A
Gas Tax
General
New Construction Tax
General
Drainage Reserve T
Measure A
Drainage Reserve
12 Partola Ave Free Right at Fred Waring Capital Project Reserve---- -- -- _ __
Measure A
13 Traffic Signals - Accessible Pedestrian Program Measure A
14 Street Light Installation at Dinah Shore Drive & Portals Avenue Traffic Signal
and San Pablo & San Gorgonio
15 Citywide Street Striping Measure A
16 Jefferson Street Interchange Project @ 1-10 Measure A
17 San Pablo Right Tum Lane at Fred Waring (Southeast Corner) Measure A
18 Gerald Ford East of Cook Improvements Measure A
$12,699,000
$775,000
$300,000
$85,000
$71,993,000
$6,100,000
Annual Project
$79,198
$543,295
$300,000
$85,000
515,114ss1
$1,105,775
` $364,198 -
Annual Project $141,475
Annual Project $38,945
Annual Project $237,565
$6,500,000 $4,500,000
Annual Project $159,768
$1,850,000 _ $1,046,195 -
Annual Project I $50,000
$150,000 $135,000
Annual Project
$312,500 $239,538
$365,000 $365,000
$265,000 I $265,000
Page 6-2
0
FY 15-16 FY 16.17 FY 17-18 FY 18-19 FY 19-20
0 Year 1 Year 2 Year 3 Year 4 Year 5 Grants, Reimbursements, Agreements, MOU's
o. etc.
Amount Amount Amount Amount Amount
PUBLIC WOk3KS PROdEGT -
CVAG Participation (Measure A) $2.8M; CMAQ,
1 - - Grant $1.771M, DEA-21 $990,000, SLPP $2.8M .
RDA Bonds $500,000 If approved by State
2 - - CMAO Grant $686,140 a Toll Credit $61,000
3 - -
4 -
Qualifies for 75% participation from CVAG
$54,075M. This could offset the $66M that is
5 unfunded leaving a balance of $10,925M, STP
Local $1.275M (Project estimated completion
2020)
--_ RDA Bonds $15 Million Transfer to CVAG
6 - $3,655,500 S2,000,000 -
$1,900,000 $1,900,000 $1,900,000 $1,900,000 S1,900,000 'these funds are City's local share. Local
7 $500,000 - - Ishare of Measure A Funds can be spent on
$201,000 _ - imaintenance. CVAG Measure A funds are
$500,000 $400,000 - (restricted in terms of maintenance.
$50,000 $50,000 $50,000 $50,000 $50,000
10 $2,000,000 - -
11 $100,000 $100,000 $100,000 $100,000 $100,000
12
$500,000 - - - -
13 $50,000 $50,000 $50,000 $50,000
14 $15,000 - - - - HSIP Grant$121,200
15 $300,000 $300,000 $300,000 $300,000 $300,000
16 - - - City's share of bridge cost j
17
Page 6-3
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CITY OF PALM DESERT
FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FY 2016 - 2020
Project Name Fund
r— PUBL� 'IC 1NORK PROJECTS �
NEW REQUEST: San Pablo Ave Street Improvements from Fred
19 Waring Drive to Magnesia Falls Drive Measure A
20 ADA Curb Ramp Modifications New Construction Tax
Measure A
21 Alessandro Improvements
22 Bridge Inspection Program
23 LED Indication Replacement Program (Annual)
Capital Project Reserve
Measure A
Traffic Signal Reserve
g ..
PROJECT FY 14-15
COST Carryover
ESTIMATE: - as of 1-31-15
$1,400,000 =
Annual Project $124.429
$79,117 —
$5,623,000 $218,775
Annual Project
Annual Project —
Measure A ' $50,000
T Measure A $75,000
24 IISNS Upgrades Program Annual Project —
Traffic Signal $24,380
1 25 NEW REQUEST: Civic Center Photovoltaic Systems Capital Project Reserve $50,000
26 NEW REQUEST: Traffic Signal at Portola A Dinah Share Traffic Signal $150,000
27 NEW REQUEST: Baja Park CalSense Irrigation Capital Project Reserve $50,000
NEW REQUEST: Traffic Signal and Sidewalk Repairs - T -
28 Capital Project Reserve $25,000
Northwest Comer of Cook Street at Frank Sinatra Drive LL
29 NEW REQUEST: Washington Street Traffic Upgrade Project !Traffic Signal $150,000
�30 NEW REQUEST: Interconnect System Improvement Project Capital Project Reserve $85,000
31 NEW REQUEST: Line 4 Drainage Preliminary Engineering Drainage Reserve $250,000 -
32 NEWREQUEST: Controller Cabinet Assembly Upgrades Measure A $336,000 -
Pgram
3 NEW REQUEST: Citywide Post -Construction Retention Basin
3Drainage Reserve $30,000
Infiltration Analysis
34 NEW REQUEST: Battey Backup 5lfstem Installations Traffic Signal Reserve $35 000
35 NEW REQUEST: Retractable Catch Basin Gates Drainage Reserve $10,000
36 PS Art Museum Upgrades New Construction Tax $70,000 T $18,973
37
Playground Surface Maim
Resurfacing Basketball
REQUEST: Turf Edge Retrofit
park Fund Reserve
Park Fund
l
'Park Fund Reserve
NEW REQUEST: Basketball Drinking Fountain Park Fund Reserve
Aquatic Facility Aquatic Fund
Annual Project
Annual Project
Annual Project
$30,000
Annual Project
$5,000
Annual Project
Page 6-4
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0
U
FY 15-16
FY 16-17
FY 17-10
FY 18-19
FY 19-20
Year 1
Year 2
Year 3
Year 4
Year 5 Grants, Reimbursements, Agreements, MOU's
a
Amount
Amount
Amount
Amount
Amount etc.
_
UB I ORi SLPROJECTS•
}I
18
$1,400,000
-
-
-
-
S25,000
$25,000
$25,000
$25,000
$25,000
20
$50,000
$50,000
$50,000
SSu,000
$50,000
{
121
$1,882,000
_
_
_
- RDA Bands $2.0 Million if approved by the
11
State
22
$100,000
$100,000
$50,000
$100,000
$100,000
23
$50,000
$50,000
$50,000
$50,000
575,000
575,000
$75,000
$75,000
24
25
$50,000
-
-
-
- - --
26
$150,000
-
-
-
-
27
$50,000
i
28
$25,000
-
-
-
29
$150,000 - w
--
-
- Cost -sharing with other cities $75,000
30
$85,000
-
-
--
31
$250,000
-
- Possible RDA Bonds funding
32
$112,000
$112,000
$112,000
-
33
$30,000
-
-
-
-
34
$35,000
-
-
-
- Cost -sharing with other cures $15,000
35
$10,000
-
-
-
-
36
56,000 $6,000 $6,000 $6,000 $6,000
37 I $30,000 - - -
$10,000 $10,000 $10,000 $10,000 $10,000
$5,000 -
$50,000 $50,000 $50,000 $50,000 550,000
Page 6-5
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a Project Name
Hovley Soccer Park
38 NEW REQUEST: Playground Resurfacing Park Fund
CITY OF PALM DESERT
FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FY 2016 - 2020
PROJECT
COST
ESTIMATE:
$40,000
(NEW REQUEST: Table Replacements
Recycling
Freedom Park
NEW REQUEST: Playground Resurfacing
Park Fund Reserve
NEW REQUEST: Basketball Resurfacing
Park Fund Reserve I
39
NEW REQUEST: Skate Park Conversion to Pavilion
Park Fund
I
NEW REQUEST: Vandal -Resistant Electrical Boxes Park Fund II
NEW REQUEST: Tennis Court Construction Unfunded
Palma Village Park
40
NEW REQUEST: Playground Shade Cover Structure Park Fund
41 Joe Mann Park
42 Magnesia Fells Park - - -- -
NEW REQUEST: Playground Surface Maintenance Park Fund
University Park
43
NEW REQUEST: Playground Surface Maintenance Park Fund Reserve
44 --- - - ---- _ _ R - - ---
45 ironwood Park
47
48 Community Gardens
EW REQUEST: Planter Retrofit
-k Fund
.$40,000
$35,000
$30,000
$100,000
FY 14-15
Carryover
a of 1-3145
$15,000 -
- - $175,000 -
$10,000
�4 S5,000
$4,000 -
$50,000 -
49 Homme-Adams Park -
— .�---- _ ---- ---�
-
NEW REQUEST: U per PaIB _Re _acement
(Trust Fund
$25.000
OTHER PRO�IEC- ,
50 El Paseo Multi -Use Community Center
Capital Project Reserve
$1,700,000
�-
$1,641,788
51 Undergrounding Utilities
Capital Project Reserve
-
$150,000
52 Property Acquisition
Capital Project Reserve
$300.000
53
Fagade Program
Economic Development
Annual Project
$280,000
54
City Childcare Facility
Childcare Fund
- $1,500,000
$997,650
55
Course & Clubhouse Restroom Renovations
Gait Capital
$35,000
-
56
Starwood Transition Area
Golf Capital
Annual Project
-
57
Bridge Renovations
Golf Capital
$30,000
---- -
-
58
New Weather Station
Golf Capital
--$20,000
- -
59
Golf Cart Paths
Golf Capital
Annual Project
I -
60
HVAC Replacements
Golf Capital
Annual Project
I -
Page 6-6
a
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OFY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
to Year 1 Year 2 Year 3 Year 4 Year 5
a.
Amount Amount Amount Amount Amount
PARK (MPROVEI#ENI NEFF
38 I $40,000 - - -
$40,000 - -
$36,000
$30,000
39 $1001000
$15,000
$175,000
40
$10,000
41
42 -
$5,000 -
43
$4,000 =
45 -
46 -
47
48 -
$50,000 $50,000
49 1 $25,000
50
-
-
51
-
52
-
-
-
53
$200,000
$200,000
54
$28,000
-
55
-
$20,000
56
$25,000
$25,000
57
$30,000
-
58
$20,000
-
59
$20,000
$20,000
60
$35,000
$35,000
$50,000 $50,000
$50,000
Grants, Reimbursements, Agreements, MOD's
etc.
RDA Bonds $800,000 if approved by the State
RDA Bonds $3.75 Million if approved by the
Slate and Assessment District Funding
$200,000 - -
$15,000
$25,000 $25,000 $25,000
$20,000 $20,000 $20,000
$35,000 $35,000 $35,000
Page 6-7
CITY OF PALM DESERT
FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
O FY 2016 - 2020
to
PROJECT FY 14-15
O COST Carryover
a Project Name Fund ESTIMATE: as of 1-31-1
61 Firecliff - Greens, Fairways & Bunkers
Golf Capital
$900,000
62 Firecliff -Lake Renovations
Golf Capital
$1,500,000
63 Perimeter Landscaping
Golf Capital
Annual Project
64 Clubhouse Roof Renovations
Golf Capital
$100,000
65 Irrigation Controller Upgrades
Golf Capital
$100,000
66 'Pro Shop Renovations
Golf Capital
$75,000
67 'Clubhouse New Carpet
68 'Restaurant Equipment
Golf Capital
Golf Capital
_
69 Computers
Golf Capital
70 'ONESolution Enterprise Software
Equipment Replacement
71 Public Counter at Code Compliance
Capital Project Reserve
72 1E11 Parkway Project
Capital Project Reserve
=Fire
Fund
73 NEW REQUEST: Fire Station 71
Building Maint
Fire Fund
74 NEW REQUEST: Fire Station 67
Building Maint
Fire Fund
75 NEW REQUEST: Fire Station 33
Building Maint
176 NEW REQUEST: Fire Gurney
Fire Fund
1 77 NEW REQUEST: Fire - Replace M271
Equipment Replacement
78 NEW REQUEST: Fire - —Ref urbiah M233
Equipment Replacement
79 NEW REQUEST; Fire Marshal - Office & Field Equipment
Fire Fund
80 NEW REQUEST: Parkview Office Complex -Building
Improvements-
OC Enterprise
1 81 NEW REQUEST: Two new sliding gates
'Building Maint
82 Geodetic Survey Control Network
Capital Project Reserve
83 NEW REQUEST: Fire Marshal Inspection Vehicle
Equipment Replacement
84 NEW REQUEST: Ditch Witch
Equipment Replacement
85 NEW REQUEST: Work Trucks (11)
Equipment Replacement
86 NEW REQUEST: Citizens on Patrol Vehicle Replacement
Equipment Replacement
87 NEW REQUEST: Equal Logic Storage Area Network (Replace
Equipment Replacement
_ SAN Network)
88 NEW REQUEST: Police Motorcycle & Plate Reader
Equipment Replacement
HOU5113GPW
Housing Asset Fund
$40,000 _
$64,500 -
$25,000 - - -
$415,640
$9,100 $1,930
$291,000 $6S,737
$160,000 -
$123,000 -
58,350 -
$250,D00 -
$20,000 -
$79,000 $79,000
$24,000 - -
$80,000
$300,000
$20,000
$85,026
$37,800
89 Acquisition, Rehabilitation & Resale Annual Project (1)
Unfunded
Housing Asset Fund
90 Home Improvement Program
Unfunded
91 Affordability Covenant Maintenance Housing Asset Fund
Unfunded
92 Homebuyer Assistance Housing Asset Fund
Unfunded
93 Laguna Palms Housing Authority
Housing Authority
Annual Project (1)
Annual Project (1)
Annual Project (1)
$25,500
Carryover (1) $6,470
Carryover (1) 1 $388,930
Page 6-8
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61
62
63
64
65
66
67
68
69
70
71
72
73
i
74
75
76
77
78
1 79 $8,350
80
$250,000
81
$20,000
82
-
83
$24,000
84
$80,000
85
$150,000
86
$20.000
87
$85,025
68
$37,600
HOUSING
$1,000,000
89
$25,500
s0
$25,500
91
$255,000
92
93
-
FY 15-16 FY 16-17 FY 17.18
Years Year Year
Amount Amount Amount
$300,000
$235,000
$25,000
$300,000 $300,000
$235,000 $235,000
- $100,000
$75,000
$40,000 -
$64,500 -
$25,000 T $25,000
FY 18-19 FY 19-20
Year 4 Year 5 Grants, Reimbursements, Agreements, MOU's
etc.
Amount Amount
$760,000 $750,000
$235,000 $235,000
$100.000
CVAG grant reimbursement 100 percent
$21,900
$24,000
$3,500
$8,500
$11,550
$40,750 _ -
$6,000 - - -
$160,000 - - - -
$123,000
$150,000 - -
$1,000,000 $1,000,000 $225,000 $229,500
$26,010 $26,530 $27,061 $27,602
$26,010 $26,530 $27,061 $27,602
$260,100 $265,302 $270,608 $276,020
Page 6-9
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°• Project Name
CITY OF PALM DESERT
FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FY 2016 - 2020
PROJECT
COST
FY 14-15
Carryover
L_�HOUSING
Housing Authority Carryover (1) $1,238,776
' 94 One Quail Place
Housing Authority Carryover (1) $441,234
95 Cal)fomia Villas Housing Authority Carryover (1) $120,211
96 Taos Palms Housing Authority Carryover (1) $12S,057
97 Carlos Ortega Villas Housing Authority $20,000,000 (1) $1,577,475
(Housing Authority $3,320,000 (1) $610,851
98 Sagecreat
Housing Authority _ Carryover (1) $114,447
99 Desert Pointe
Housing Authority $2,000,000 (1) $2,000,000
-
Housing Authority Carryover (1) $436,480
100 Catalina -- Housing Authority - Canyover (1) $242,882
101 Las Serenas Housing Authority Carryover (1) $957,670
102 Neighbors Gardens Housing Authority Carryover (1) $166,139
103 Pueblos Housing Authority Carryover (1) $34,646
104 Candlewood Housing Authority Carryover (1)--$121,186
10S Palm Village (Housing Authority I - - Carryover (1) - - - $28,012
106 I New North Sphere Fire Station
$10,680,000
107 Mid -Valley Bike Path �Capi-tali ProJect Reserve
nfunded
Gerald Ford Drive Drainage Line 313 Draina
108 AKA: North Sphere Drainage nfunded
_ -.Drainage Reserve______
109 President's Plaza East &West Parking Lot Rehabilitation Capital Project Reserve --
nfunded _
Park Fund
110 Portola Park (North Sphere) - Bond Funds Future Improvements nfunded —
U _
g5,800,000
$4,400,000
$267 436
-
$360.000 _
$80DOD
S4,000,000
S2S,3S0
$1,000,000
-
Note: (1) - DUE TO THE CURRENT AND POSSIBLE FUTURE IMPACTS OF AB1X26,
PROJECTS LISTED AS CARRYOVERS WILL ONLY BE FUNDED TO THE EXTENT
THAT MONEY IS AVAILABLE FOR THE PURPOSE OR PROJECT NOTED.
CARRYOVER
General
403,143
Gas Tax
-
Measure A
22,847,584
Housing Mitigation
-
CDBG
-
Childcare Fund
997,650
Police Fund
-
Fire Fund
-
New Construction Tax
284,877
Drainage
360,000
Park Fund
-
TraHic Signal
159,380
Fire Facilities
909,605
Recycling
-
Air Quality
-
Aquatic Fund
-
Capital Project Reserve
3,788,211
Drainage Reserve
477,333
Economic Development
280,000
Park Fund Reserve
-
AIPP
-
Traffic Signal Reserve
-
Golf Capital
-
Building Maint
-
OC Enterprise
-
Equipment Replacement
415,640
Trust Fund
-
Housing Authority
8,609,466
Housing Asset Fund
340,619
Unfunded
Page 6-10 39,873,509
0
FY 15-16
FY 16-17
FY 17-18
FY 18-19
FY 19-20
Year 1
Year 2
Year 3
Year 4
Year 5
Grants, Reimbursements, Agreements, MOD's
n
etc.
Amount
Amount
Amount
Amount
Amount
HOUSING
-1dL -
94
95
-
-
-
-
-
96
-
-
-
-
-
97
-
-
-
-
-
$900,000
$900,000
-
-
-
98
99
-
-
-
-
-
100
-
-
-
-
-
101
-
-
-
-
-
102
-
-
-
-
-
103
-
-
-
-
-
104
-
-
-
-
-
105
-
-
-
-
-
NDERFUNDED - OR NO FUNDING:
-- [106
560,000
-
-
$9,710,000
-
-
RDA Bonds $7 Million if approved by the State
107
$3,200,000
_
_
_
CMAQ funds $2,200,000 Funding in FY 14115.
108
-
_
_
_
_
'This project should use drainage funds that
are not needed elsewhere.
109 I
-
_
-
RDA Bonds $8 Million if approved by the State
1101
-
-
$500,000 ,000
-
Possible RDA Bonds if approved by the State
FD
YEAR 1
YEAR 2
YEAR 3
YEAR 4
YEAR 5
FUND TOTAL
110
500,000
400,000
-
-
-
1,303,143
211
500,000
-
-
-
-
500,000
213
6,437,000
6,292,500
4,587,000
2,525,000
2,400,000
45,139,084
214
_
_
-
-
-
-
220
-
-
-
-
-
-
228
28,000
-
-
-
-
1.025,650
230
51,300
-
-
-
-
51,300
231
75,000
75,000
75,000
75,000
75,000
659,877
232
-
-
-
_
360,000
233
250,000
50,000
550,000
50 000
50,000
950,000
234
315,000
-
-
-
-
474,380
235
60,000
-
-
-
-
969,606
236
241,000
-
-
-
-
241,000
236
-
-
-
-
-
-
242
50,000
50,000
50,000
50,000
50,000
250,000
400
2,092,000
-
-
-
-
5,880,211
420
390,000
100,000
100,000
100,000
100,000
1,267,333
425
200,000
200,000
200,000
-
-
880,000
430
90,000
16,000
16,000
16,000
16,000
154,000
436
-
-
-
-
-
-
440
35,000
-
-
-
-
35,000
441
690,000
764,500
830,000
1,165,000
1,065.000
4,514,500
450
93,250
-
-
-
-
93,250
510
250,000
-
-
-
-
250,000
530
556,825
273,000
-
-
-
1,245,465
610
25,000
-
-
-
-
25,000
$71
900,000
900,000
-
-
-
10,409,466
073
1,306,000
1,312,120
1,310,362
549,730
560,724
6,387,555
3.375.000
-
10.210.000
-
13,585,000
18,560,375
10,433.120
17,936,362
4.530.730
4.316.724
95.650,020
Page 6-11
THIS PAGE
INTENTIONALLY
LEFT BLANK
Page 6-12
PALM DESERT HOUSING AUTHORITY
Overview— Prior to dissolution, the Redevelopment Agency allocated 20%
of an all tax increment received to provide low and moderate -income housing
throughout the city. Housing Authority no longer receives tax increment other than
existing bonded debt service.
Housing Administration includes only those costs associated with administration of
the housing authority assets. The Palm Desert Housing Authority owns and
operates over 1100 rental units previously owned by the Redevelopment Agency.
Operations include day to day maintenance, leasing and vacancy turnover.
For Housing Authority units acquired, developed, rehabilitated, or otherwise
assisted, which are required to be available to and occupied by persons and families
whose income is between 20 percent and 65 percent of the area median income.
Page 7-1
HOUSING ADMINISTRATION
Program Narrative:
Prior to dissolution, the Redevelopment Agency allocated 20% of all tax increment received to provide low and moderate -
income housing throughout the city. No longer allowed by ABxi 26, Housing Administration now includes only those costs
associated with administration of the housing authority assets.
Expenditure
2013-2014
2014-2015
2014.2015
2015-2016
Percentage
Summary
Actuals
Adopted
Projected
Budget
Change
SALARY AND BENEFITS
728.874
771,950
772,850
795,700
3.08%
OTHER SERVICES
4,140
4,630
4,790
4,630
0.00%
TOTALS:
733,014
776,580
777,640
800,330
3.06%
SIGNIFICANT CHANGES:
Page 7-2
CITY OF PALM DESERT
BUDGET WORKSHEETS FY 2015-2016
HOUSIN�i]MlN15TrAp7 EQI�f -
2013-2014 2014-2015
Org Key Object Account Description Actuals Adopted
8704195 4100100 SALARIES -FULL TIME 497,757 498.750
8704195 4100200 SALARIES -OVERTIME - -
8704195
4111500
RETIREMENT CONTRIBUTION
8704195
4111600
MEDICARE CONTRB-EMP
8704195
4111700
RETIREE HEALTH
8704195
4112000
INS PREM - LTD
8704195
4112100
INS PREM - HEALTH
8704195
4112400
INS PREM - LIFE
8704195
4112500
WORKER'S COMPENSATION
8704195
4311500
MILEAGE REIMBURSEMENT
8704195
4312000
CONFERENCE/SEMINARS
8704195
4312500
LOCAL MEETINGS
8704195
4365000
TELEPHONE
8704195
4404000
OFFICE EQUIPMENT
HOUSING
^DM1NISTRATION
AUTHORIZED PERSONNEL
Grade Title
140 DIRECTOR OF HOUSING
123 MANAGEMENT ANALYST Il
121 ACCOUNTANTII
113 HOUSING PROGRAMS TECHNICW
TOTAL
133,022
7,321
4,087
80,127
1,409
5,151
323
3,336
480
733,014
153,400
7,300
15,300
4,000
67,200
1,600
4,400
350
2,500
300
480
1,OD0
776,580
ADOPTED BUDGET
14-15
Full -Time
Filled
1
1
2
2
0
0
2
2
5
5
2014-2615
Projected
498,750
153.400
7,300
15,300
4,100
82,500
1,600
9,900
350
2,500
300
640
1,000
777.640
'870
ibis-Ais
Budget
508,700
166,200
7,400
15,300
4,100
82,500
1,600
9,900
350
2,500
300
480
1,000
800,330
REQUESTED BUDGET
15-16
Full -Time Part -Time
1
2
0
2
5 0
Page 7-3
PALM DESERT HOUSING AUTHORITY
H9EJ5INL%;:�R: �M1�1fSTF.t14�OH � --. - .. I�N4I�-_-.. 11171L..
ce
Program Narrative:
The Palm Desert Housing Authority now owns and operates over 1100 rental units previously owned by the Redevelopment
Agency. Operations include day today maintenance, leasing, and vacancy turnover.
Expenditure
2013-2014
2014-2015
2014-2015
2015.2016
Percentage
Summary
Actuals
Adopted
Projected
Budget
Change
SUPPLIES
1,248
0
0
0
100.00%
OTHER SERVICES
21,868
69,000
67,925
71,500
3,62%
CAPITAL OUTLAY
38,733
77,000
61,927
60,000
-22.08%
TRANSFER$ OUT
733,014
776,580
789.630
800,330
3.06%
TOTALS:
61,849
146,000
129,852
131.500
0.00%
SIGNIFICANT CHANGES:
A. Covers expenditures related to administration of Housing Authority such as staffing, training, etc.
Page 7-4
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
Via; L ;..1 e (. b. I I ;:rq,
2013-2014
2014-2015
2014-2015
2015-2016
Org Key
Object
Account Description
Actuals
Adopted
Projected
Budget
8714192
4372000
LIABILITY INSURANCE
-
24,000
26,389
26,500
8714195
4101000
MEETING COMPENSATION
4,200
5,000
5,000
5,000
8714195
4211000
OFFICE SUPPLIES
-
-
-
-
8714195
4301500
PROF -LEGAL
5,316
25,000
24,993
25,000
B714195
4309000
PROF -OTHER ADMINISTRATION
-
-
8714195
4309200
PROF -OTHER
10,000
15,000
10,000
15,000
0714195
4321000
LEG REQ. ADVERTISING
2,352
-
1,479
-
8714195
4337000
RIM -OTHER EQUIPMENT
-
-
-
-
8714195
4361000
PRINTING 1 DUPLICATING
-
-
-
8714195
4366000
POSTAGE & FREIGHT
-
-
64
.
8714195
4400100
CAP -OFFICE EQUIPMENT
1,248
-
-
-
8714199
4501000
INTERFUND OP TR OUT
733,014
776,580
789.630
800,330 A
8714475
4331000
RIM-SANTA ROSA APTS
38,733
77,000
61,927
60,000
HOUSING AUTHORITY ADMINISTRATION 794,863 922,580 919,482 931,830
Page 7-5
HOUSING AUTHORITY - LAGUNA PALMS APTS.
FUND # 671
HOU SINU AD'I'MORl'I Y - LAGURA. K)W,1 )U 881D -
Program Narrative:
Laguna Palms Apartments has 48 recently renovated units that are rented at affordable levels for very low, low, and
moderate -income families.
Expenditure 2013-2014 2014-2015 2014-2015
2015-2016
Percentage
_ Summanr Actuals Adopted Projected
Budnet
Change
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES 194,422 206,270 216.334
227,972
10.52°%
CAPITAL OUTLAY 2,862 4,869 4,924
-
-100.00°%
TOTALS: 197,204 211,139 221.258
227,972
7.97%
SIGNIFICANT CHANGES:
Contract services includes: Pest Control, Gardening and Subcontract cleaning services.
Utilities Services includes; Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance Includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping,
Mechanical Equipment, Painting and Janitorial Supplies.
Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870).
Page 7-6
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
litJtJSlI►!Li f Ul�liUlijT.Y r 1 + IL K _'Will
2013-2014 2014.2015 2014-2015 2015-2016
Org Key Object Account Description Actuals Adopted Projected Budget
Revenue:
8718610 3632000 ITOTAL RENTAL INCOME - 251.370 242.820 245,992
Exaenditures:
0718610
4309000
PAYROLL
79,973
88,729
91,874
96,649
8718610
4309200
CONTRACT SERVICES
18,010
17,220
21,285
24,480
8718610
4309300
MANAGEMENT FEE
20,125
20,160
20,160
20,160
8718610
4322300
ADVERTISING/PROMOTION
476
420
357
720
8718610
4331000
RIM - BUILDING
21,938
22,201
23,595
26,971
8718610
4351400
UTILITIES
46,505
48,640
50,396
48,900
8718610
4369500
MISCELLANEOUS EXP
7,394
8,900
8,667
10,092
SUBTOTAL EXPENDITURES
194,422
206,270
216,334
227,972
NET OPERATING
INCOME•
0
8718610
4331100
REPLACEMENT EXPENDITURES
2,862
4,869
4.924
-
8718610 4400100 LAGUNA PALMS CONST/REHAB
B718610 4405000 CAPITAL IMPROVEMENTS
Page 7-7
HOUSING AUTHORITY - CATALINA GARDENS APT
FUND # 071
HASIN[iAl]TIORI'�Y-C�TA;iVA'GARANS�APT.... s620=_--
Program Narrative:
Catalina Gardens Apartment complex has 72 units that are rented at affordable levels for very low, low, and moderate -
income seniors.
Expenditure
2013-2014
2014-2015
2014-2015
2015-2016
Percentage
Summary
Actualls
Adopted
Projected
Budget
Change
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES
310,101
320,616
313,046
325,487
1.52%
CAPITAL OUTLAY
42,064
158,270
36,400
-
-100.00%
TOTALS:
352.165
478,886
349,446
325,487
-32.03%
SIGNIFICANT CHANGES:
Contract services includes: Pest Control, Gardening and Subcontract cleaning services.
Utilities Services Includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping,
Mechanical Equipment, Pool Maint., Painting and Janitorial Supplies.
Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870).
Page 7-8
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
fflQt SRG ALRHOFIITY:-: &TALIWOMCLENXAP
2013-2014 2014-2015 2014-2015 2015-2016
Org Key Object Account Description Actuals Adopted Projected Budget
Revenue:
8718620 3632000 TOTAL RENTAL INCOME - 286,548 275,816 297.367
Exaenditum
8718620
4308900
PAYROLL
107,427
114,908
106.365
123,548
8718620
4309200
CONTRACT SERVICES
58,052
56,844
52,288
46,704
8718620
4309300
MANAGEMENT FEE
30,240
30,240
30,240
30,240
8718620
4322300
ADVERTISINGIPROMOTION
1,439
1,320
1,923
1,800
8718620
4331000
RIM - BUILDING
29,850
37,608
44,306
41,688
8718620
4351400
UTILITIES
66,371
67,045
64,377
67,600
8718620
4369500
MISCELLANEOUS EXP
16,724
12,651
13,547
13,907
SUBTOTAL EXPENDITURES
310.101
320,616
313,046
325,487
NET OPERATING
r r
i
8718620
4331100
REPLACEMENT EXPENDITURES
42,064
158,270
36,400
-
8718620
4400100
CATALINA CONSTIREHAB
-
-
-
5718620
4405000
CAPITAL IMPROVEMENTS
-
Page 7-9
HOUSING AUTHORITY - DESERT POINTE
FUND # ti71
HOUSINo uT»� . oRrr .- DESEILT POINTS
Program Narrative:
Desert Pointe Apartment complex has 64 units that are rented at affordable levels for very low, low, and moderate -
income seniors.
Expenditure
2013-2014
2014-2015
2014-2015
2015-2016
Percentage
Summary
Actuals
Adopted
Projected
Budget
Change
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES
250,825
259,710
252,905
270,229
4.05%
CAPITAL OUTLAY
9,716
1,571,527
8,570
-
-100.00%
TOTALS:
260,541
1,831,237
261.475
270,229
-85.24%
SIGNIFICANT CHANGES:
Contract services includes: Pest Control, Gardening and Subcontract cleaning services.
Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping,
Mechanical Equipment, Pool Maint., Painting and Janitorial Supplies.
Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870).
Page 7-10
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS_ FY 2015-2016
�.ORkr
ugarP
2013-2014 2014-2015 2014.2015 2015-2016
Org Key Object Account Description Actuals Adopted Projected Budget
Revenue:
8718630 3632000 ITOTAL RENTAL INCOME - 292.108 293.676 302.774
Emenditures:
8718630
4309200
CONTRACT SERVICES
8718630
4309300
MANAGEMENT FEE
8718630
4309700
PAYROLL
8718630
4322300
ADVERTISINGIPROMOTION
0718630
4331000
RIM - BUILDING
8718630
4351400
UTILITIES
8718630
4369500
MISCELLANEOUS EXP
SUBTOTAL EXPENDITURES
8718630 4331100 (REPLACEMENT EXPENDITURES
8718630 4400100 DESERT POINTE CONSTIREHAB
8718630 4405000 CAPITAL IMPROVEMENTS
33,174
34,476
34,341
36,810
26,845
26,880
26,880
26,880
94,525
92,019
89,580
98,776
18
300
214
240
32,451
39,626
39,019
39,676
56,024
56,534
54,542
56,630
7,787
9,875
8,329
11,217
250,825
259,710
252,905
270,229
0•
9,716
71,527
0,570
-
-
1.500,000
Page 7-11
[: L�P�-� [.I�31iS t. L�] �t � l a S��L� ► Ei�:
FUND # 871
�_$L$NA INEPT. 8+9i'IQ
Program Narrative:
Las Serenas Apartment complex has 150 units that are rented at affordable levels for very low, low, and moderate -
income seniors.
Expenditure 2013-2014 2014-2015 2014-2015
2015-2016
Percentage
Summary Actuals Adopted Projected
Budget
Change
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES 497,997 494,656 493,548
514,889
4,09%
CAPITAL OUTLAY 112,496 362,502 185,433
-
-100,00%
TOTALS: 610,493 857,158 678,981
514.889
-39.93%
SIGNIFICANT CHANGES:
Contract services includes: Pest Control, Gardening and Subcontract cleaning services.
Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance Includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping,
Mechanical Equipment, Painting and Janitorial Supplies.
Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870).
Page 7-12
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
1FIOUSIN43 Am.-_L.AS SEREN - .07.1 '111&W.
2013-2014 2014-2015 2014-2015 2015-2016
Org Key Object Account Description Actuals Adopted Projected Budget
Revenue:
8718640 3632000 ITOTAL RENTAL INCOME - 772,188 774,048 788,065
,Expenditures
8718640
4309200
CONTRACT SERVICES
77,037
68,580
68,788
71,076
8718640
4309300
MANAGEMENT FEE
63,000
63,000
63,000
63,000
8718640
4309800
PAYROLL
149,657
154,147
148,809
159,068
8718640
4322300
ADVERTISING/PROMOTION
1,217
1,400
1,402
1,600
8718640
4331000
RIM - BUILDING
61,648
66,944
77,036
75,444
8718640
4351400
UTILITIES
128,132
122,580
114,608
123,209
8718640
4369500
MISCELLANEOUS EXP
17,306
18,005
19,905
21,492
SUBTOTAL EXPENDITURES
497,997
494,656
493,548
514,889
8718640 4331100 REPLACEMENT EXPENDITURES 112,496 362,502 185,433
8718640 4400100 LAS SERENAS CONST/REHAB - - -
8718640 4405000 CAPITAL IMPROVEMENTS -
NET • r
Page 7-13
HOUSING AUTHORITY - NEIGHBORS GARDEN APT.
FUND # 871
HOUSIINWAUTHORMY.-WE14HBORMARDIRNA-0 :.. QEPY--. —
Program Narrative:
Neighbors Garden Apartment complex has 24 units that are rented at affordable levels for very low, low, and moderate -
income families.
Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage
Summary Actuals Adopted Projected Budget Change
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES 95,001 108,379 104,876 110,321 1.79%
CAPITAL OUTLAY 3,888 165,139 1,649 --100.00%
TOTALS: 98,889 273,518 106,525 110.321-59.67%
SIGNIFICANT CHANGES:
Contract services includes: Pest Control, Gardening and Subcontract cleaning services.
Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping,
Mechanical Equipment, Painting and Janitorial Supplies.
Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (670).
Page 7-14
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
HOUSING AUTHORITY a NSGIR ORSTG�ARD N_APT. B;1
2013-2014 2014-2015 2014.2015
Org Key Object Account Description Actuals Adopted Projected
Revenue:
8718650 3632000 ITOTAL RENTAL INCOME - 151,575 95,380
Exoenditures:
8718650
4308800
PAYROLL
8718650
4309200
CONTRACT SERVICES
8718650
4309300
MANAGEMENT FEE
0718650
4322300
ADVERTISINGIPROMOTION
8718650
4331000
RIM - BUILDING
8718650
4351400
UTILITIES
8718650
4369500
MISCELLANEOUS EXP
SUBTOTAL EXPENDITURES
:t;
2015-2016
Budget
135,771
35,554
35,090
35,012
34,272
9,621
10,020
11,726
13,800
10,080
10,080
10,080
10,080
-
240
120
240
15,074
26,780
23,220
25,180
21,297
22,462
21,375
22,390
3,376
3,707
3,343
4,359
95,001
108,379
104,876
110,321
8718650 4331100 REPLACEMENT EXPENDITURES 3,888 165.139 1,649 -
8718650 4400100 CAPITAL BUDGET - - -
8718650 4405000 CAPITAL IMPROVEMENTS - - - -
NET r r
Page 7-15
HOUSING AUTHORITY - ONE QUAIL PLACE APTS.
FUND M $71
Program Narrative:
One Quail Place Apartment complex has 384 units that are all rented at affordable levels for very low, low, and
moderate -income families.
Expenditure 2013-2014 2014-2015 2014-2015
2015-2016
Percentage
Summary Actuals Adapted Projected
Budget
Change
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES 1,691,872 1,701,906 1,601,346
1,672,102
-1.75%
CAPITAL OUTLAY 133,390 500.000 79,155
-
-100.00°%
TOTALS: 1,825,262 2.201.906 1,680,501
1,672,102 _
-24.06°%
SIGNIFICANT CHANGES:
Contract services includes: Pest Control, Gardening and Subcontract cleaning services.
Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping,
Mechanical Equipment, Painting and Janitorial Supplies.
Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870).
Page 7-16
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
N0[15IN[iT1 l J T RG RI_Ti = QNE':QV- 9! PVAC FAPZ, $-
2013-2014
2014-2015
2014-2015
2015-2016
Org Key
Object
Account Description
Actuals
Adopted
Projected
Budget
Revenue:
8718660
3632000
ITOTAL RENTAL INCOME
-
2.515.963
2,453.739
2,414,124
Expenditures:
8718660
4309200
CONTRACT SERVICES
178,479
168,120
149,333
125,970
8718660
4309300
MANAGEMENT FEE
161,105
161,280
161,280
161,280
8718660
4309500
PAYROLL
566,711
626,298
592,477
645,921
8718660
4322300
ADVERTISINGIPROMOTION
1,914
1,400
1,200
1,700
8718660
4331000
RIM - BUILDING
330,684
320,193
295,367
313.988
8718660
4351400
UTILITIES
390,302
364,800
350,137
367.260
8718660
4369500
MISCELLANEOUS EXP
62,677
59,815
51,552
55,983
SUBTOTAL EXPENDITURES
1.691,872
1,701,906
1.601,346
1.672,102
NET OPERATING
INCOME•
8718660
4331100
REPLACEMENT EXPENDITURES
133,390
500,000
79,155
-
8718660
4400100
ONE QUAIL CONSTIREHAB
-
-
-
8718660
4405000
CAPITAL IMPROVEMENTS
-
-
NET
• •
Page 7-17
HOUSING AUTHORITY - THE PUEBLOS APTS.
FUND M 871
HOUS1NNGTAUTHORProgram Narrative:
Narrative:
The Pueblos Apartment complex has 15 units that are all rented at affordable levels for very low, low, and moderate -
income seniors.
Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage
Summary Actuals Adopted Projected Budqet Change
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES 60.085 71,345 65,649 74,307 4.15%
CAPITAL OUTLAY 5.000 10,781 9,286 --100.00%
TOTALS: 65,085 82,126 74,935 74,307 -9.52%
SIGNIFICANT CHANGES:
Contract services includes: Pest Control, Gardening and Subcontract cleaning services.
Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance Includes: Electrical, Plumbing, Carpel &Flooring, Building Supplies, Landscaping,
Mechanical Equipment, Painting and Janitorial Supplies.
Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870).
Page 7-18
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
2013-2014 2014-2015 2014-2015 2015-2016
Org Key Object Account Description Actuals Adopted Projected Budget
Revenue:
8718670 3632000 ITOTAL RENTAL INCOME - 60,924 64,315 73,251
Exaenditures:
8718670
4308700
PAYROLL
27,462
29,622
27,488
33,589
8718670
4309200
CONTRACT SERVICES
6,355
6,864
6,807
6,540
B718670
4309300
MANAGEMENT FEE
6,300
6,300
6,300
6,300
8718670
4322300
ADVERTISING/PROMOTION
179
240
135
240
8718670
4331000
RIM - BUILDING
6,605
15,531
12,263
13,951
8718670
4351400
UTILITIES
10,522
10,224
10,040
10,560
8718670
4369500
MISCELLANEOUS EXP
2,662
2,564
2,616
3,127
SUBTOTAL EXPENDITURES
60,085
71,345
65,649
74,307
NET OPERATING
INCOME
8718670
4331100
REPLACEMENT EXPENDITURES
5,000
10,781
9,286
-
8718670
4400100
PUEBLOS CONST/REHAB
-
-
-
-
8718670
4405000
CAPITAL IMPROVEMENTS
-
-
NET
• •
O•
0
Page 7-19
HOUSING AUTHORITY - CALIFORNIA VILLAS APTS.
FUND # 871
f"ME IMATAt RITY=;CALIFariroti ttigN#►0,APTS" OFF-T. MM _
Program Narrative:
California Villas Apartment complex has 141 recently renovated units that are rented at affordable levels for very low,
low, and moderate -income families.
Expenditure
2013-2014
2014-2015
2014-2015
2015-2016
Percentage
Summary
Actuals
Adopted
Projected
Budget
Change
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES
518,853
512,951
518,689
544,882
6.22%
CAPITAL OUTLAY
11,905
47,878
9,046
-
-100,00%
TOTALS:
530,758
560,829
527,735
544,882
-2.84%
SIGNIFICANT CHANGES:
Contract services Includes: Pest Control, Gardening and Subcontract cleaning services.
Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping,
Mechanical Equipment, Painting and Janitorial Supplies.
Available Net Income may be used to offset Debt In Low -Mod Set Aside Fund (870).
Page 7-20
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
HOUSMOAUTIRIOR
2013-2014 2014-2015 2014-2015
Org Key Object Account Description Actuals Adopted Projected
Revenue:
8718680 3632000 ITOTAL RENTAL INCOME - 680,152 678,135
2015-2016
Budget
665,130
Expenditures:
8718680
4308200
PAYROLL
182,441
186,514
176.350
195,155
8718680
4309200
CONTRACT SERVICES
52,856
53,832
64,603
64,140
8718680
4309300
MANAGEMENT FEE
59,150
59,220
59,220
59,220
8718680
4322300
ADVERTISING/PROMOTION
333
500
819
800
8718680
4331000
RIM - BUILDING
59,540
50,610
62,417
58,000
8718680
4351400
UTILITIES
143,457
141,595
136,165
145.050
8718680
4369500
MISCELLANEOUS EXP
21,077
20,680
19,115
22,517
SUBTOTAL EXPENDITURES
518,853
512.951
518,689
544,882
NET ••
8718680
4331100
REPLACEMENT EXPENDITURES
11,905
47,878
9,046
-
8718680
4400100
CALIFORNIA VILLAS CONST/REHAE
-
-
-
8718680
4405000
CAPITAL IMPROVEMENTS
-
Page 7-21
HOUSING AUTHORITY - TAOS PALMS APTS.
FUND # 977
SING"A ORITY A0BRAWIVAM. DEPT. �B_9q
Program Narrative:
Taos Palms Apartment complex has 16 units that are rented at affordable levels for very low, low, and moderate -
income families.
Expenditure
2013-2014
2014-2015
2014-2015
Summary
Actuals
Adopted
Projected
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES
65,735
75,629
70,616
CAPITAL OUTLAY
6,238
126,187
2,260
TOTALS:
71,973
201,816
72,876
SIGNIFICANT CHANGES:
Contract services includes: Pest Control, Gardening and Subcontract cleaning services.
Utilities Services Includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance Includes:Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping,
Mechanical Equipment, Painting and Janitorial Supplies.
Available Net Income may be used to offset Debt In Low -Mod Set Aside Fund (870).
2015-2016 Percentage
Budget Change
80,291 6.16%
--100.00%
80,291 60.22%
Page 7-22
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
HOUsjlJ4 AUTHORITY - TAGS PALMS APTS.
2013.2014 2014-2015 2014-2015 2015-2016
Org Key Object Account Description Actuals Adopted Projected Budget
Revenue:
8718680 36320000 ITOTAL RENTAL INCOME - 81,451 75,235 79,525
Expenditures:
8718680
4308500
PAYROLL
25,623
25,771
25,385
30,199
8718680
4309200
CONTRACT SERVICES
8.878
9,672
9,326
9,720
8718680
4309300
MANAGEMENT FEE
6,720
6,720
6,720
6,720
8718680
4322300
ADVERTISING/PROMOTION
89
240
120
240
8718680
4331000
RIM - BUILDING
6.896
15,022
12.004
14,852
8718680
4351400
UTILITIES
15,190
16,016
15.286
16.074
8718680
4369500
MISCELLANEOUS EXP
2,339
2,188
1.775
2.486
SUBTOTAL EXPENDITURES
65.735
75,629
70,616
80.291
8718680 4331100 REPLACEMENT EXPENDITURES 6,238 126,187 2,260
8718680 4400100 CAPITAL BUDGET - - -
8718680 4405000 CAPITAL IMPROVEMENTS - -
INCOME/LOSSNET
Page 7-23
HOUSING AUTHORITY - CARLOS ORTEGA VILLAS
FUND N 871
IHOI:I I19LAUTHoR1 F=;yCOR7�erarr,�u,, �►► __. _. .__ . _ _... aMATL
Program Narrative:
,The Carlos Ortega Villas, previously called Country Village was acquired with 66 units that are normally rented at
affordable levels to very low, low, and moderate -income families. Fallowing an in depth study, the dilapidated units have
recently been deconstructed and with conceptual design complete, is now in the final design for construction of 72 new
units at this site. Construction is expected to being this fiscal year after a Finding of Completion is received.
Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage
Summary Actuals Adopted Projected Budget Change
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES - 20,962 175,204 0.00%
CAPITAL OUTLAY 21,158 - 12,402,610 -
TOTALS: 21,158 - 12,423,572 175,204 0.00%
SIGNIFICANT CHANGES:
Contract services includes: Pest Control, Gardening and Subcontract cleaning services.
Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance Includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping,
Mechanical Equipment, Painting and Janitorial Supplies.
Page 7-24
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
HouSl[�C MITI R �,C OS DR�_EC3Kitt t;A~i �7, 8691 _ #
20134014 2014.2015 2014-201i 5 M1i--im
Org Key Object Account Description Actuals Adopted Projected Budget
Revenue:
8710691 3632000 (TOTAL RENTAL INCOME - - 240 139,216
Exoenditur-s:
8718691
4308500
PAYROLL
15,288
104,451
8718691
4309200
CONTRACT SERVICES
-
14,800
8718691
4309300
MANAGEMENT FEE
20,160
8718691
4322300
ADVERTISING/PROMOTION -
- 1.100
1,890
8718691
4331000
RIM - BUILDING -
-
5,160
8718691
4351400
UTILITIES
20,120
8718691
4369500
MISCELLANEOUS EXP
1.57 4
8,623
SUBTOTAL EXPENDITURES -
- 20,962
175,204
NET OPERATING
• •
8718691
4331100
REPLACEMENT EXPENDITURES
8718691
4400100
CARLOS ORTEGA VILLAS CONST/F 21,158
12,402.610
8718691
4405000
CAPITAL IMPROVEMENTS -
- -
NET
• •
•
Page 7-25
HOUSING AUTHORITY - PALM VILLAGE APTS
FUND # 871
Program Narrative:
Palm Village Apartment complex has 36 newly constructed units that are rented at affordable levels for very low, low, and
moderate -income families.
Expenditure 2013-2014 2014-2015 2014-2015
2015-2016
Percentage
Summary Actuals Adopted Projected
Budget
Chancre
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES 130,744 124,167 121,641
134,763
8,53%
CAPITAL OUTLAY 5,531 - 10,272
-
TOTALS: 136,275 124,167 131,913
134,763
8,53%
SIGNIFICANT CHANGES:
Contract services Includes: Pest Control, Gardening and Subcontract cleaning services_
Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance Includes: Electrical, Plumbing, Carpet &Floor€ng, Building Supplies, Landscaping,
Mechanical Equipment, Painting and Janitorial Supplies.
Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870).
Page 7-26
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
HO!]SING."THORl":--PALM VK"' - E APT
B71
869
2013-20114
2014-2015
2014-2015
2015-2016
Org Key
Object
Account Description
Actuals
Adopted
Projected
Budget
Revenue:
8718692
3632000
ITOTAL RENTAL INCOME
-
208,872
210,303
209,028
Expenditur-s:
8718692
4308500
PAYROLL
45,447
51,047
49,350
57,017
8718692
4309200
CONTRACT SERVICES
12,334
12,156
11,688
11,220
8718692
4309300
MANAGEMENT FEE
15,085
15,120
15,120
15,120
8718692
4322300
ADVERTISING/PROMOTION
-
240
120
240
8718692
4331000
RIM - BUILDING
15,174
13,555
15,249
19,150
B718692
4351400
UTILITIES
35,641
27,013
25,860
26,830
8718692
4369500
MISCELLANEOUS EXP
7,063
5,036
4,254
5,186
SUBTOTAL EXPENDITURES
130.744
124,167
121,641
134,763
Rl WHATING
INCOME•
B718692
4331100
REPLACEMENT EXPENDITURES
5,531
-
10,272
-
8718692
4400100
PALM VILLAGE CONSTIREHAS
-
-
8718692
4405000
CAPITAL IMPROVEMENTS
Page 7-27
HOUSING AUTHORITY - CANDLEWOOD APARTMENTS
FUND s 871
HOUS[NG.,rA,UHF{DRlT1f�,�wu�e�gw1111.OS1DY5. utPI, 8693
Program Narrative:
Candlewood Apartments has 30 units that are all rented at affordable levels for very low, low, and moderate -income
seniors.
Expenditure 2013-2014 2014-2015 2014-2015
2015-2016
Summary Actuals Adopted Prolected
Budget
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES 133,708 144,951 134,747
154,444
CAPITAL OUTLAY 19,810 88,453 24,426
-
TOTALS: 153,518 233,4041 159.173
154,444
SIGNIFICANT CHANGES:
Contract services includes: Pest Control, Gardening and Subcontract cleaning services.
Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance fncludes:Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping,
Mechanical Equipment, Painting and Janitorial Supplies.
Available Net Income may be used to offset Debt in Low -Mod Set Aside Fund (870).
I
Percentage
Change
6.55%
-100.00%
-33.83%
Page 7-28
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
HOUSING AU7HOAITY-'CAPLEWOOD -APTS- _
2013-2014 2014-2015
Org Key Object Account Description Actuals Adopted
Revenue:
8718693 3632000 ITOTAL RENTAL INCOME - 128,784
Expenditures:
8718693 4308500
8718693 4309200
8718693 4309300
8718693 4322300
8718693 4331000
8718693 4351400
8718693 4369500
PAYROLL
CONTRACT SERVICES
MANAGEMENT FEE
ADVERTISING/PROMOTION
RIM - BUILDING
UTILITIES
MISCELLANEOUS EXP
SUBTOTAL EXPENDITURES
8T1
20142015
Projected
137,086
51,357
55,641
51,022
13,323
15,124
14,060
12,565
12,600
12,600
434
300
300
18,994
26,132
24,651
31,673
30,185
27,180
5,362
4,969
4,934
133.708
144,951
134,747
8718693 4331100 REPLACEMENT EXPENDITURES 19,810 88,453 24,426
8718693 4400100 CANDLEWOOD CONSTIREHAB - - -
8718693 440500D CAPITAL IMPROVEMENTS -
NET • •
0693'
264-2016
Budget
144,265
59,783
16,440
12,600
300
29,302
30,545
5,474
154,444
Page 7-29
HOUSING AUTHORITY - LA ROCCA VILLAS
FUND tf 871
HDUStNGPAL ORl i'Y-.L-'A- W, CA VILLAS AgraT1-
Program Narrative:
La Rocca Villas has 27 newly constructed units that are rented at affordable levels for very low, low, and moderate -
income seniors.
Expenditure 2013-2014 2014-2015 2014-2015
2015-2016
Percentage
Summary Actuals Adopted Proiected
Budget
Change
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES 103,742 114,884 115,375
127.499
10.98%
CAPITAL OUTLAY 480 - 20,760
-
TOTALS: 104,2221 114,884 136,135
127,499
10,98%
,SIGNIFICANT CHANGES:
Contract services includes, Pest Control, Gardening and Subcontract cleaning services.
Utilities Services includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping,
Mechanical Equipment, Painting and Janitorial Supplies.
Available Net income may be used to offset Debt in Low -Mod Set Aside Fund (870).
Page 7-30
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015.2016
HOLISINOTAIMLrA l
-- t;Wx. uGCj%lL
-87-1
094
2013-2014
_
2014-2015
2014-2015
2015-2016
Org Key
Object
Account Description
Actuets
Adopted
Projected
Budget
Revenue:
8718694
3632000
(TOTAL RENTAL INCOME
-
134,971
139.627
137,123
Exnenditur^s:
8718694
4308500
PAYROLL
35,746
42,122
39,847
44,255
8718694
4309200
CONTRACT SERVICES
8,545
8,400
13,329
18,600
8718694
4309300
MANAGEMENT FEE
11,305
11,340
11,340
11,340
43223011
ADVERTISINGIPROMOTION
260
300
269
300
1117111614
8718694
4331000
RIM - BUILDING
7,175
12,145
11,613
11,910
8718694
4351400
UTILITIES
37,732
38,000
37,029
38,060
8718694
4369500
MISCELLANEOUS EXP
2,979
2,577
1,948
3,034
SUBTOTAL EXPENDITURES
103.742
114,884
115,375
127,499
NET OPERATING
• r
8718694
4331100
REPLACEMENT EXPENDITURES
480
20,760
8718694
4400100
LA ROCCA VILLAS CONST/REHAB
-
-
-
8718694
4405000
CAPITAL IMPROVEMENTS
-
-
-
Page 7-31
HOUSING AUTHORITY - SAGECREST
FUMD iw It71
HQIIGrAI]°jiOSEG8ST Df:ta>'- Bt39�r'
Program Narrative:
Sagecrest Apartment complex has 14 units that are rented at affordable levels for very low, low, and moderate -income
families. In 2008-09 the Agency acquired 14 adjacent units that were dilapidated. In order to rehabilitate or rebuild units to
be available to very low, low, and moderate -income households. The elimination of Redevelopment has put this project on
hold. When suitable funding is identified, the project will reume the planning process.
Expenditure 2013-2014 2014-2015 2014-2015 2015-2016 Percentage
Summary Actuals Adopted Projected Budget Change
SALARY AND BENEFITS
SUPPLIES
OTHER SERVICES 47,545 47.861 46,120 53,789 12.39%
CAPITAL OUTLAY - 900,000 - 900.000 0.00%
TOTALS: 47,545 947,861 46,120 953,789 0.63%
Contract services includes: Pest Control, Gardening and Subcontract cleaning services.
Utilities Services Includes: Telephone, Trash Removal, Gas & Electric, Water and Sewer.
Repairs & Maintenance includes: Electrical, Plumbing, Carpet &Flooring, Building Supplies, Landscaping,
Mechanical Equipment, Painting and Janitorial Supplies,
A. Bond funded project.
Page 7-32
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
�ouSINQ
4M0R - SAIRECR2tU J,
5i3
2013-2014
2014-2015
14-2015
2015-20 6
Org Key
Object
Account Description
Actuais
Adopted
Projected
Budget
Revenue:
0718695
3632000
ITOTAL RENTAL INCOME
-
58,968
57,350
55,764
Expenditures:
8718695
4308500
PAYROLL
13,876
13,338
13,537
18,215
8718695
4309200
CONTRACT SERVICES
12,544
9,062
8,040
8,088
8718695
4309300
MANAGEMENT FEE
5,880
5,880
5,880
5,880
8718695
4322300
ADVERTISING/PROMOTION
132
240
134
240
8718695
4331000
R/M - BUILDING
2,018
7,900
7,634
8,880
8718695
4351400
UTILITIES
9,365
9,638
9,663
9,905
8718695
4369500
MISCELLANEOUS EXP
3,731
1,803
1,232
2,581
SUBTOTAL EXPENDITURES
47,545
47,861
46,120
53,789
NET OPERATING
INCOME•
8718695
4331100
REPLACEMENT EXPENDITURES
-
-
-
-
8718695
4400100
SAGECREST CONST/REHAB
-
900,000
900,000 A
8718695
4405000
CAPITAL IMPROVEMENTS
-
-
-
-
a
NET
• •
::•(89B4O25)
Page 7-33
PALM DESERT HOUSING AUTHORITY
lHOUSING ASSEIiFUAQJA0M NISTRAZfO 4 Fl1Nb �13
f
Program Narrative:
The Housing Asset Fund was established pursuant to redevelopment dissolution law to account for expenditures and
revenues related to the assets transferred to the successor Housing Entity.
Expenditure 2013-2014
Summary Actuals
SUPPLIES 0
OTHER SERVICES 21,918
CAPITAL OUTLAY 1,041
TRANSFERS OUT -
TOTALS: 22,959
SIGNIFICANT CHANGES:
A. Expenditures previously budgeted in Housing Set -Aside Fund.
2014-2015
Adopted
0
43,300
1,500
44.800
2014-2015 2015-2016 Percentage
Projected Budget Change
4,500 5,000 100.00%
29,821 38,300-11.55%
2,235 1,500 0.00%
36,556 44,800 0.00%
Page 7-34
PALM DESERT HOUSING AUTHORITY
BUDGET WORKSHEETS FY 2015-2016
HAUSINGTASSEnF,UNDTiDMQ4ISTiRAT10N
2013-2014
2014-2015
2014-2015
2015-2016
Org Key
Object
Account Description
Actuals
Adopted
Projected
Budget
8734195
4211000
OFFICE SUPPLIES
121
500
500
500
8734195
4301500
PROF -LEGAL
11,104
25,000
14,929
20,000
8734195
4302000
AUDIT
-
-
4,500
5,000 A
8734195
4309000
PROF -OTHER ADMINISTRATION
2,839
5,000
5,942
5,000
8734195
4321000
REG. LEGAL ADVERTISING
1,703
1,500
2,000
1,500
8734195
4337000
R/M - OTHER ECUIPMENT
6,152
10,000
5,800
10,000
8734195
4361000
PRINTING / DUPLICATING
-
1,300
650
1,300
8734195
4366000
POSTAGE & FREIGHT
1,041
1,500
2,235
1,500
,
HOUSING ASSET FUND ADMINISTRATION 22,959 44,800 36,556 44,800
Page 7-35
THIS PAGE
INTENTIONALLY
LEFT BLANK
Page 7-36
CITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
Request: Authorization of Out -of -State Travel in FY 2015/2016 budget
Submitted by: Paul S. Gibson, Director of Finance/City Treasurer
Date: June 18, 2015
The FY 2015/2016 budget includes out-of-state travel for the departments listed below. The trips
are for attendance at national conferences of professional organizations of which the City or
department head is a member. Staff requests approval for the following meetings and
attendees:
IDepartment
City Clerk
City Council
Community Dev.
Economic Dev.
Special Programs
Submitted by:
Oraanization Destination
IIMC Omaha, NE
ICSC Las Vegas, NV
Americans for the Arts Conference Boston, MA
ICMA Seattle, WA
American Marketing Association Austin, TX
Annual Conference
ICSC Las Vegas, NV
The Lodging Conference Phoenix, AZ
ITE Annual Meeting
ITE International Meetings
APWA Congress
National Recreaction and Park
Association
ITE Technical Conference
Las Vegas, NV
Hollywood, FL
Phoenix, AZ
Las Vegas, NV
Tucson, AZ
Autodesk University Las Vegas, NV
ASCE International Conference on Houston, TX
Transportation & Development
National Community Development Unknown
Assn.
Orlando, FL
Solid Waste Association of North
America
Approval:
Attendee
City Clerk or Deputy City Clerk
Councilmember
Management Analyst
Director of Economic Development
Assistant City Manager
Tourism & Marketing Manager or
Marketing Assistant
Economic Development Manager
Director of Economic Development
Director of Economic Development
Director of Public Works
Transportation Engineer
Director of Public Works
Director of Public Works and Capital
Improvements Technician
Landscape Supervisor
Director of Public Works and
Transportation Engineer
Transportation Engineer or Senior
Engineer
Senior Engineer
Director of Special Programs
Director of Special Programs
Paul S. Gibson, Finance Director John M. Wohlmuth, City Manager
Page 8-I
RESOLUTION NO. 2015-62
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, RESCINDING RESOLUTION NO. 2014-70,
AND 2015-03 ADOPTING ALLOCATED CLASSIFICATIONS,
AUTHORIZED POSITIONS, SALARY SCHEDULE, AND SALARY
RANGES, "EXHIBIT A", FOR THE PERIOD OF JULY 1, 2015
THROUGH JUNE 30, 2016.
WHEREAS, the City of Palm Desert has met and conferred in good faith with the
Palm Desert Employees Organization (PDEO) in accordance with the Meyers-Milias-
Brown Act and the City employer - employee relations Ordinance No. 1042; and
WHEREAS, the City of Palm Desert has reached agreement and entered into a
Memorandum of Understanding with the employees represented by the Palm Desert
Employees Organization, for the period July 1, 2014, through June 30, 2017; and
WHEREAS, "EXHIBIT A" is consistent with the MOUTAgreement between the
Palm Desert Employees Organization and the City of Palm Desert.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PALM DESERT AS FOLLOWS:
SECTION I - SALARY SCHEDULE. RANGES & ALLOCATED CLASSIFICATIONS
All employees shall be classified and shall receive compensation for services
performed. This compensation shall be in accordance with the established salary
schedule and salary ranges for their respective classification as shown below.
The City of Palm Desert's Personnel System, Section 2.52 of the Palm Desert Municipal
Code prescribes specific terms for appointment and tenure of all City employees. The
following allocated classifications, positions and salary ranges in each department are
authorized and approved for Fiscal Year 2015-2016.
Page 8-2
SALARY RESOLUTION NO. 2015-62
AUTHORIZED POSITIONS FY 201512016
Deoartment 1 Division
PTE
Classification
Sballary
Authorized
Ranae
CITY MANAGER
(5)
City Manager
1
1
Risk Manager
129
1
Sr. Management Analyst
127
1
Sr. Management Analyst - OR -
127
Management Analyst II - OR -
123
1
Management Analyst 1
120
Administrative Secretary (City Manager)
113
1
Human Resources
(3)
Human Resources Director - OR -
139
Human Resources Manager
131
1
Human Resources Technician
113
1
Human Resources Assistant
95
1
CITY CLERK
(6)
City Clerk
139
1
Deputy City Clerk
116
1
Administrative Secretary (C;ty Council)
113
1
Records Technician
113
1
Office Assistant II
104
1
Clerical Assistant
90
1
SPECIAL PROGRAMS
(4)
Director of Special Programs
137
1
Recycling Technician
113
1
Administrative Secretary
113
1
Office Assistant II
104
1
Director of Finance/City Treasurer
145
1
Accounting/investments
Assistant Finance Director
135
1
Deputy City Treasurer
127
1
Senior Financial Analyst
127
1
Management Analyst 11- OR -
123
1
Management Analyst 1
120
Administrative Secretary
113
1
Payroll
11)
Accounting Technician II
118
1
Accounts Payable
(1)
Accounting Technician II
118
1
Accounts Receivable
(1)
Accounting Technician II
118
1
Purchasing/Fixed Assets
(1)
Accounting Technician II
118
1
Information Technology
(4)
Information Systems Manager
135
1
G.I.S. Specialist
114
1
Information Systems Technician
114
2
Page 8-3
SALARY RESOLUTION NO.2015-62
AUTHORIZED POSITIONS FY 2015/2016
Department! Division FTE Classification
.�•.u4ir� ,.ia�r,-►ra ,•41u,a,.sDirector of Community Development
Community Development/ (6) Principal Planner
Planning Associate Planner - OR -
Assistant Planner
Administrative Secretary
Senior Office Assistant
Art in Public Places
Code Compliance
Business License
Public Works Administration
Landscape Services
(Public Works - Corporation Yard
Streets Maintenance
(2) Management Analyst II
Public Arts Technician
(6) Code Compliance Supervisor
Code Compliance Officer I I - OR -
Code Compliance Officer I
Code Compliance Technician
(2) Sr. Office Assistant (Business License)
Office Assistant II
(16) Director of Public Works
City Engineer
Transportation Engineer
Senior Engineer/City Surveyor
Senior Engineer - OR -
Associate Engineer
Project Administrator
Assistant Engineer
Public Works Inspector II - OR -
Public Works Inspector I
Capital Improvement Projects Technician
Administrative Secretary
Accounting Technician (Public Works)
Office Assistant II - OR -
Office Assistant I
Clerical Assistant
(5) Landscape Supervisor
Landscape Specialist
Landscape Inspector Il - OR -
Landscape Inspector I
1
(16) Maintenance Services Manager
Streets Maintenance Supervisor
Senior Maintenance Worker
Equipment Operator I
Maintenance Worker II - OR -
Maintenance Worker I
Laborer II - OR -
Laborer
Salary
Authorized
Range
144
1
135
1
127
2
123
113
1
107
1
123 1
113 1
123 1
118 4
114
113 1
107 1
104 1
145 1
139 1
130 1
130 1
129 1
127
127 2
125 1
120 3
118
113 1
113 1
113 1
104 1
100
90 1
123 1
121 1
118 3
114
130 1
121 1
111 2
109 3
106 7
101
87 2
A
B
Page 8-4
Resolution 2015-62 - Salary Resolution
Department I Division
Traffic Signal Maintenance
FTE Classification
(3) Traffic Signal Specialist
Traffic Signal Technician II
Traffic Signal Technician I
Salary Authorized
Range
121 1
118 1
111 i
Building Operations/
Maintenance
(2) Building Maintenance Supervisor
114 1
Maintenance Worker II
106 1
�BUILDING AND SAFETY
(1 2)m Director of Building & Safety
140 1
Supervising Plans Examiner
123 1
Building Permit Specialist II - OR -
118 2
Building Permit Specialist I
111
Building Inspector 11- OR -
118 5
Building Inspector 1
114
Administrative Secretary
113 1
Building & Safety Technician
111 1
Office Assistant II
104 1
City Manager
145 1
ECONOMIC DEVELOPMENTAssistant
Director of Economic Development
137 1
Economic Development Manager
134 1
Marketing and Tourism Manager
131 1
Economic Development Techn cian 1
114 1
Clerical Assistant
90 1
Visitor Center Operations
Visitor Center Supervisor
114 1
Customer Service Clerk (full-time)
87 1
Customer Service Clerk (part-time) • 1 3 FTE
87 2
Director of Housing
140 1
AFFORDABLE •
Management Analyst II - OR -
123 1
Management Analyst 1
120
Sr. Management Analyst - OR -
127
Management Analyst II
123 1
Housing Programs Technician
113 2
TOTAL ALLOCATED POSITIONS 117
Total FTE =116.3
Footnotes:
A: Business License transferred to Community Development/Code Compliance
B: Position changes as outlined in budget session whitepaper.
Page 8-5
Resolution 2015-62 - Salary Resolution
SECTION II - EXEMPT PERSONNEL
The following positions are exempt from overtime provisions as defined by the Fair
Labor Standards Act and set forth in the Personnel Rules and Regulations, Section
2.52.305.
The positions designated as Group A have a higher level of responsibility and authority
and among other things, these positions require spending numerous extra hours at
meetings, conferences and work.
Group A:
City Manager
Assistant City Manager
City Clerk
City Engineer
Director of Building & Safety
Director of Community Development
Director of Economic Development
Director of Finance/City Treasurer
Director of Housing
Director of Public Works
Director of Special Programs
The following positions are exempt from overtime provisions as defined by the Fair
Labor Standards Act and set forth in the Personnel Rules and Regulations, Section
2.52.305.
The positions designated as Group B are professional in nature and among other
things; these positions require spending occasional extra hours at meetings,
conferences and work.
Group B:
Assistant Finance Director
Assistant Engineer
Assistant Planner
Associate Planner
Building Maintenance Supervisor
Code Compliance Supervisor
Deputy City Treasurer
Economic Development Manager
Human Resources Manager
Information Systems Manager
Landscape Supervisor
Marketing and Tourism Manager
Management Analyst I/II
Maintenance Services Manager
Page 8-6
Resolution 2015-62 - Salary Resolution
Principal Planner
Project Administrator
Risk Manager
Senior Engineer
Senior Engineer/City Surveyor
Senior Financial Analyst
SECTION III - MILEAGE REIMBURSEMENT
Senior Management Analyst
Supervising Plans Examiner
Streets Maintenance Supervisor
Transportation Engineer
Visitor Information Center Supervisor
The mileage reimbursement rate to employees required to use their personal car on
City business shall be set by Council and conform to current Internal Revenue Service
guidelines.
SECTION IV - OTHER COMPENSATION
Employees may be eligible for post employment retirement benefits as follows:
• A Retiree Health Service Stipend is proscribed in Resolution 2008-02. In
accordance with that resolution, employees hired prior to December 31, 2007,
receive benefits under Tier One, while qualifying employees hired after January
1, 2008, are eligible to receive benefits under Tier Two. Employees hired after
January 1, 2015 are not eligible for either benefit but are instead enrolled in the
City's ICMA Retirement Health Savings Account.
• The City contracts with the California Public Employees Retirement System
(CaIPERS) to provide pension benefits to qualifying employees. Employees
hired prior to August 31, 2011, receive benefits under the 2.7% @ 55 formula
and employees hired after September 1, 2011, receive benefits under the 2% @
55 formula, and those hired after January 1, 2013, receive benefits under the 2%
@ 62 formula.
While this resolution establishes the ranges and gross salary for certain positions in the
classified service for the City of Palm Desert, there are other benefits both tangible and
intangible that are not addressed in this document. Unless referenced otherwise, all
benefits in place on June 30, 2015, will continue as constituted.
Page 8-7
Resolution 2015 - 62 - Salary Resolution
SECTION V
This resolution is effective upon adoption. The provisions relating to salary and other
compensation shall be effective and where applicable, accrue on, and from
July 1, 2015.
PASSED, APPROVED AND ADOPTED by the Palm Desert City Council this
18th day of June 2015 by the following vote, to wit:
AYES: HARKIK, JONATHAN, SPIEGEL, TANNER, and WEBER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
Susan Marie Weber, Mayor
*RAE I?. KLASSEN, CITY CLERK
F PALM DESERT, CAILIFORNTA
Page 8-8
CITY OF PALM DESERT Resolution 2015-
SCHEDULE OF SALARY RANGES Attachment "A"
EFFECTIVE 7/1/2015 - 6/30/2016
2% COLA
5%
5%
5%
5%
5%
3.5%
3.9%
GRADE
step►1
Step 2
Step 3
Step 4
step 5
Step 6
Step 74
Step 8
REGU/ 1
119.67
City Council
1950.75
per month
Housing Auth
50.00
per meeting
attended (Maximum 4 meetings per month)
REGU/ 87
12.48
13.10
13.75
14.45
15.17
I5.94
16.50
17.14
REGU/ 90
17.16
18.03
18.92
19.86
20.86
21.90
22.67
23.55
REGU/ 95
18.51
19.44
20.41
21.43
22.50
23.62
24.45
25.40
REGU/100
22.03
23.16
24.30
25.51
26.80
28.15
29.13
30.25
REGU/101
22.59
23.72
24.91
26.15
27.46
2.8.84
29.84
31.01
REGU/104
24.32
25.53
26.82
28.17
29.58
31.05
32.14
33.37
REGU/106
25.53
26.82
28.17
29.58
31.05
32.60
33.74
35.04
REGU/107
26.19
27.52
28.90
30.33
31.86
33.43
34.59
35.94
REGU1109
27.54
28.92
30.34
31.87
33.44
35.14
36.37
37.77
REGU/111
28.93
30.36
31.89
33.47
35.16
36.91
38.19
39.67
REGU/113
30.36
31.89
33.47
35.16
36.91
38.77
40.12
41.67
REGU/114
31.14
32.69
34.33
36.03
37.84
39.74
41.13
42.71
REGU/118
34.36
36.07
37.89
39.80
41.75
43.84
45.37
47.14
REGU/120
36.11
37.92
39.82
41.77
43.87
46.08
47.69
49.54
REGU/121
37.01
38.87
40.82
42.84
45.00
47.25
4890
50.78
REGU/123
38.89
40.85
42.88
45.03
47.28
49.64
51.37
53.35
REGU/125
40.87
42.90
45.07
47.32
49.70
52.17
54.00
56.08
REGU/127
42.92
45.08
47.33
49.71
52.18
54.80
56.72
58.90
REGU/129
45.10
47.35
49.73
52.20
54.82
57.55
59.56
61.88
REGU/130
46.24
48.54
50.96
53.51
56.20
59.00
61.06
63.42
REGU/131
47.38
49.75
52.23
54.84
57.58
60.46
62.51
64.99
REGU/134
51.03
53.59
56.26
59.08
62.03
65.14
67.42
70.03
REGU/135
52.29
54.92
57.67
60.53
63.56
66.73
69.07
71.75
REGU/137
54.95
57.70
60.57
63.61
66.76
70.13
72.58
75.38
REGU/139
57.73
60.63
63.65
66.83
70.17
73.68
76.25
79.21
REGU/140
59.17
62.11
65.23
68.50
71.91
75.51
78.15
81.19
REGU/144
65.32
68.58
72.00
75.61
79.40
83.36
86.28
89.61
REGU/145
66.96
70.28
73.82
77.50
81.37
85.45
88.44
91.86
Y Rated/ 50
66.32
Page 8-9
City ofPalm Desert
Glossary oMhunce and Budger Tc=
Accounting System: The total set of records and procedures which are
used to record, classify, and report information on
the financial status and operations of any entity.
Activity:
A specific unit of work or service performed.
Appropriations: An authorization made by the City Council which
permits officials to incur obligations against and to
make expenditures of governmental resources.
Appropriations are usually made for fixed
amounts and are typically granted for a one year
period.
Appropriations Ordinance: The official enactments by the City Council
establishing the legal authority for the City
officials to obligate and expend resources.
Assessed Valuation: The estimated value placed upon real and
personal property by the County Assessor as the
basis for levying property taxes.
Assets: Property owned by the City which has monetary
values.
Audit: A systematic examination of resource utilization
concluding in a written report. It is a test of
managements internal accounting controls and is
intended to:
- ascertain whether financial statements fairly
present Financial positions and results of
operations;
- test whether transactions have been legally
performed;
- identify areas for possible improvements in
accounting practices and procedures;
- ascertain whether transactions have been
recorded accurately and consistently, and;
- ascertain the managerial conduct of officials
responsible for governmental resources.
Balance Sheet: A statement purporting to present the financial
position of an entity by disclosing its assets,
liabilities, and fund equities as of a specific date.
Under varying circumstances, assets are carried
at a lower of cost or market, a cost less allowance
for depreciation, etc.
Page 8-10
City ofRlm Desert
Glossary ofFhuace and Budget Tc=
Base Budget: On going expense for personnel, contractual
services, and the replacement of supplies and
equipment required to maintain service levels
previously authorized by the City
Bond (Debt Instrument): A written promise to pay (debt) a specified sum of
money (called principal or face value) at a
specified future date (called maturity date) along
with periodic interest paid at a specified
percentage of the principal (interest rate). Bonds
are typically used for long-term debt to pay for
specific capital expenditures.
Budget (Operating): A plan of financial operation embodying an
estimate of proposed expenditures for a given
period (typically a fiscal year) and the proposed
means of Financing them (revenue estimates).
The term is also sometimes used to denote the
officially approved expenditure ceilings under
which the City and its departments operate.
Budget Calendar: The schedule of key dates or milestones which
the City follows in the preparation and adoption of
the budget.
Budget Message: A general discussion of the proposed budget
(City Managers) presented in writing as a part of, or supplement
to, the budget document. The budget message
explains principal budget issues against the
background of financial experience in recent
years and presents recommendations made by
the City Manager.
Capital Assets: Assets of significant value and having a useful life
of more than one year. Capital assets are also
called fixed assets.
Capital Budget: A plan of proposed capital expenditures and the
means of financing them. The capital budget is
enacted as part of the City's consolidated budget
which includes both operating and capital outlays,
and is based on a capital improvement program
(CIP).
Page 8-11
City ofPahn Desert
Glossary ofFinance and Budget Terns
Capital Improvement A plan for capital expenditures to be incurred
Program: each year over a period of ten future years setting
forth each capital project, the amount to be
expended in each year, and the method of
financing those expenditures.
Capital Outlays: Expenditures for the acquisition of capital assets.
Includes the cost of land, buildings, permanent
improvements, machinery, large tools, rolling and
stationary equipment.
Capital Projects: Projects which purchase or construct capital
assets. Typically a capital project encompasses
a purchase of land and/or the construction of a
building or facility.
Capital Projects Fund: Used to account for financial resources used for
the acquisition or construction of major capital
facilities (other than those financed by Proprietary
Funds).
Certificate of Deposit: A negotiable or non-negotiable receipt for monies
deposited in a bank or financial institution for a
specified period for a specified rate of interest.
Commodities: Items of expenditure (in the operating budget)
which after use, are consumed or show a material
change in their physical condition, and which are
generally of limited value and are characterized
by rapid depreciation. Office supplies and motor
fuel are examples of commodities.
Contingency: A budgetary reserve set aside for emergencies or
unforeseen expenditures not otherwise budgeted
for.
Contractual Services: Are items of expenditure for services the City
receives from an internal service fund or an
outside company. Utilities, rent, and maintenance
service agreements are examples of contractual
services.
Debt Service% Payment of interest and repayment of principal to
holders of the City's debt instruments
Page 8-12
City ofPalrn Desetr
Glossary ofRunce and Budget Tenn
Debt Service Fund: Used to account for the accumulation of
resources for and payment of general long-term
debt.
Deficit: (1) The excess of an entity=s liabilities over its
assets
(See Fund Balance).
(2) The excess of expenditures or expenses over
revenues during a single accounting period.
Depreciation:
(1) Expiration in the service life of capital assets
attributable to wear and tear, deterioration, action
of the physical elements, inadequacy or
obsolescence.
(2) That portion of the cost of a capital asset
which is charged as an expense during a
particular period.
Encumbrances: Obligations in the form of purchase orders or
contact commitments which are chargeable to an
appropriation and for which a part of the
appropriation is reserved. They cease to be
encumbrances when paid or when an actual
liability is set up.
Enterprise Fund: Separate financial accounting used for
government operations that are financed and
operated in a manner similar to business
enterprises, and where the intent of the governing
body is that the costs (expenses, including
depreciation) of providing goods or services to the
general public be financed or recovered primarily
through user charges, or where the governing
body has decided that periodic determination of
net income is appropriate for capital maintenance,
public policy, management control, or other
purposes. Examples if Enterprise Funds are
those used for utilities and transit systems.
Expenditures: Where accounts are kept on the accrual or
modified accrual basis of accounting, the cost of
goods received or services rendered whether
cash payments have been made or not. Where
accounts are kept on a cash basis, expenditures
are recognized only when the cash payments for
the above purposes are made.
Page 8-13
Crry oFPalm Desert Glossary ofFurance and Budget Terms
Fiscal Year: The twelve month period beginning July 1st and
ending the following June 30th.
Fixed Charges: Are items of expenditure for services rendered by
internal operations of the City. Rental of City
equipment, computer services, building rental,
indirect operating expenses and depreciation are
examples of fixed charges. Full Faith and Credit:
A pledge of the Cities taxing power of a
government to repay debt obligations (typically
used in reference to General Obligation Bonds or
tax supported debt).
Fund: An independent fiscal and accounting entity with
a self -balancing set of accounts recording cash
and/or other resources together with all related
liabilities, obligations, reserves, and equities
which are segregated for the purpose of carrying
on specific activities or attaining certain
objectives.
Fund Balance: The excess of an entities assets over its liabilities.
A negative fund balance sometimes is called a
deficit.
General Fund: The fund supported by taxes, fees, and other
revenues that may be used for any lawful
purpose. The general fund accounts for all
financial resources except those required to be
accounted for in another fund.
General Obligation Bonds: When the City pledges in full faith and credit to
the repayment of the bonds it issues, then those
bonds are general obligation (G.O.) Bonds.
Sometimes the term is also used to refer to bonds
which are to be repaid from taxes and other
general revenues. In California, G.O. bonds must
be authorized by public referenda with two-thirds
voter approval.
Page 8-14
City ofPalm Desen Glossary ofFinance and Budget Terms
I ntergovem mental Grants: A contribution of assets (usually cash) by on
governmental unit or other organization to
another. Typically, these contributions are made
to local governments from the State and Federal
governments. Grants are usually made for
specified purposes.
Object of Expenditure: Expenditure classification based upon the types
or categories of goods and services purchased.
Typical objects and expenditures include:
-personnel services (salaries and wages);
-contractual services (utilities, maintenance
contract, travel)
-commodities (supplies)
-fixed charges (rental of City equipment, City
building rental); and
-capital outlays.
Operating Funds: Resources derived from recurring revenue
sources used to finance ongoing operating
expenditures and pay-as-you-go capital projects.
Performance Measurers: Specific quantitative measurers of work
performed within an activity or program (e.g., total
miles of streets cleaned). Also, a specific
quantitative measure of results obtained through
a program or activity (e.g., reduced incidence of
vandalism due to new street lighting program).
Personnel Services: Items of expenditures in the operating budget for
salaries and wages paid for services performed
by City employees the incidental fringe benefit
cost associated with City employment, and
amounts paid to outside firms, consultants, or
individuals for contract personnel services.
Rating: The creditworthiness of a city is evaluated by
independent agencies.
Page 8-15
City ofPalm Desert
Glossary ofFhwnce and Budget Tc=
Reserve: An account used to indicate that a portion of fund
equity is legally restricted for a specific purpose,
or set aside for emergencies or unforeseen
expenditures not otherwise budgeted for.
Reserve accounts can also be used to earmark a
portion of fund balance to indicate that it is not
appropriate for expenditures.
Resources: Total dollars available for appropriations including
estimated revenues, fund transfers and beginning
fund balances.
Revenue: The term designates an increase to a fund=s
assets which:
-does not increase a liability (e.g. proceeds from a
loan);
-does not represent a repayment of an
expenditure already made;
-does not represent a cancellation of certain
liabilities; and
-does not represent an increase in contributed
capital.
Revenue Bonds: When a government issues bonds which do not
pledge the full faith and credit of the jurisdiction, it
issues limited liability revenue bonds. Typically,
pledges are made to dedicate one specific
revenue source to repay these bonds. In addition
to a pledge of revenues, such bonds sometimes
may be secured by a lien against property. In
Santa Ana, revenues are typically derived form
rates charged for utilities.
Revenue Estimate: A formal estimate of how much revenue will be
earned from a specific revenue source for some
future period; typically a future fiscal year.
Source of Revenue: Revenues are classified according to their source
or point of origin.
Special Revenue Fund: Used to account for the proceeds of special
revenue sources that are restricted by law (or
administrative action) to expenditures for specific
purposes.
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City ofPahn Desett
Glossary ofFinanre and Budget Teams
Unit Cost: The cost required to produce a specific product or
unit of service (e.g. the cost to purify one thousand
gallons of water).
User Charges (also
Known as User Fees):
The payment of a fee for direct receipt of a public
service by the party benefitting from the service.
Y-Rating: Designates a position which salary has been
frozen at a specific salary graded step until the
position fits into a lower salary grade.
Yield: The rate earned on an investment based on the
price paid.
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