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Home My WebLink AboutPost-Meeting Agenda Package - StudySession_Jul09_2026 PALM DESERT CITY COUNCIL, SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY, HOUSING AUTHORITY, AND BOARD OF LIBRARY TRUSTEES STUDY SESSION MEETING STUDY SESSION POST-MEETING AGENDA Thursday, July 9, 2026 3:00 p.m. Council Chamber, City Hall 73-510 Fred Waring Drive Palm Desert, California NOTICE IS HEREBY GIVEN that the purpose of the Study Session is to review the items listed on the agenda. No action will be taken. This is a joint meeting of the Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, Palm Desert Housing Authority, and Palm Desert Board of Library Trustees. Pursuant to Senate Bill 707, this meeting may be conducted as a hybrid meeting allowing public access via teleconference or in person, and up to two Councilmembers may attend remotely. WATCH THE MEETING LIVE: Watch the City Council meeting live at the City’s website: https://palmdesert.zoom.us/ or on the City's YouTube Channel. OPTIONS FOR PARTICIPATING IN THIS MEETING: OPTION 1: IN PERSON Attend in person in the Council Chamber, located at 73510 Fred Waring Drive, Palm Desert, California 92260. OPTION 2: VIA EMAIL Send your comments by email to: CityClerk@palmdesert.gov. Emails received prior to 10:00 a.m. on the day of the City Council meeting will be made part of the record and distributed to the City Council. Emails will not be read aloud at the meeting. OPTION 3: LIVE VIA ZOOM Access via https://palmdesert.zoom.us/j/83367449572 or zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572. OPTION 4: LIVE VIA TELEPHONE Call (213) 338-8477 and enter Meeting ID 833 6744 9572 followed by #. Pages City Council Study Session March 26, 2026 2 1.CALL TO ORDER - STUDY SESSION 2.STUDY SESSION TOPICS 2.a Update on the New Palm Desert Library Facility Project and Progressive Design-Build Procurement Process 5 3.ADJOURNMENT 4.PUBLIC NOTICES Pursuant to Senate Bill 707, this meeting may be conducted as a hybrid meeting allowing public access via teleconference or in person. Members of the public may record open-session meetings. Recording may be limited only if the manner of recording causes a persistent disruption due to noise, illumination, or obstruction of view. Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov by clicking “Meetings & Agenda” at the top of the page. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. AFFIDAVIT OF POSTING I, Michelle Nance, Assistant City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board and City website www.palmdesert.gov no less than 72 hours prior to the meeting. /S/ Michelle Nance Assistant City Clerk City Council Study Session March 26, 2026 3 4 Page 1 City of Palm Desert Staff R eport Meeting Date: July 9, 2026 Prepared By: Casey Arndt, Director of Capital Projects Ryan Lamb, Senior Project Manager Department: Capital Projects Subject: Study Session: Update on the New Palm Desert Library Facility Project and Progressive Design-Build Procurement Process Recommendation Receive an update on the New Palm Desert Library Facility Project, including the current progressive design-build procurement process, shortlisted proposer information, and next steps prior to formal City Council consideration. Executive Summary This Study Session provides City Council with an update on the New Palm Desert Library Facility Project and the ongoing progressive design-build procurement process. No contract award, budget amendment, or other financial action is requested at this time. Following City Council direction on March 26, 2026, staff issued a new Request for Proposals (RFP) for progressive design-build services. Six proposals were received and evaluated, resulting in three shortlisted teams. Staff originally anticipated returning to City Council in July 2026 with a recommendation for award. However, following the initial proposal evaluations and interviews, staff determined that additional due diligence with the two highest-ranked proposers is warranted to ensure the City selects the progressive design-build partner best suited to deliver this important community investment. Accordingly, this Study Session is intended to provide an update on the procurement process and next steps before staff returns with a recommendation for award of a progressive design-build contract. Staff anticipates returning to City Council in September 2026 with a recommended design- build team, proposed project delivery approach, updated project budget, and any necessary contract and financial actions. Background The prior design-build process identified a significant cost variance between the City’s approved project budget and the validation es timate prepared by Tilden-Coil. Following review, staff determined that the best path forward was to conclude Tilden-Coil’s remaining design- build scope after demolition and issue a new RFP to identify a team capable of delivering the 5 Page 2 project in alignment with the City’s budget, program goals, and schedule expectations. Demolition of the Parkview Complex was completed in May 2026. The New Palm Desert Library Facility Project has advanced through several major steps: Date Project Milestone March 28, 2024 City awarded conceptual design services to Richärd Kennedy Architects. June 2025 Schematic Design was completed, and cost estimates were used to establish the City’s approved total project budget of approximately $30 million. November 13, 2025 City Council awarded a progressive design-build contract to Tilden-Coil Constructors, Inc. March 26, 2026 City Council approved Amendment No. 1 to Tilden-Coil’s contract to compensate for completed preconstruction/design services, add demolition of the Parkview Office Building, and conclude Tilden-Coil’s remaining design-build scope. April 20, 2026 City released a new Request for Proposals for progressive design-build services. May 21, 2026 Six proposal submissions were received. June 15, 2026 First round of interviews with three shortlisted proposers conducted. Analysis Staff originally anticipated completing the procurement process and presenting a recommendation for award at the July 9, 2026, City Council meeting. During the initial evaluation process, however, the selection committee concluded that additional interviews and technical discussions with the two highest-ranked proposers would provide greater confidence in selecting the City's long-term design-build partner. Given the collaborative nature of progressive design-build delivery and the significance of this investment, staff believes the additional time spent completing this due diligence will better position the City for long -term project success. The objective of the current procurement is to identify a progressive design-build team capable of partnering with the City to deliver a new library facility that aligns with City Council's program goals, budget expectations, and schedule objectives. Unlike traditional design -bid-build procurement, the progressive design-build process places significant emphasis on early collaboration between the owner, designer, and contractor to validate scope, control costs, and optimize project delivery before establishing a Guaranteed Maximum Price. Following the initial interviews and evaluation process, the selection committee , comprised of staff from Capital Projects, Finance, Library, and contract construction manager, identified the two highest-ranked progressive design-build teams. While the initial interviews effectively assessed each firm's qualifications, project team, and overall approach, staff recommend s conducting a second round of interviews to further evaluate the firm’s proposed design and project delivery strategies. 6 Page 3 The second interview conducted by the selection committee will provide an opportunity to engage in more detailed discussions regarding each team's building design philosophy, approach to progressive design-build delivery, and ability to identify innovative, cost-effective solutions without compromising project quality or functionality. Staff also intends to further evaluate each firm's experience delivering progressive design-build projects of similar size, complexity, and operational requirements, including their approach to preconstruction services, cost estimating, value engineering, risk management, and collaborative decision -making. Because the progressive design-build process relies heavily on early collaboration between the owner, designer, and builder, selecting a team with the appr opriate technical expertise, communication style, and demonstrated ability to control costs during design development is critical to the project's success. The additional interviews will allow the City to gain a more comprehensive understanding of each firm's capabilities and ensure the selected team represents the best overall value and the strongest partner for successful project delivery. Given the City's significant investment in this project and the long-term partnership established through the progressive design-build delivery method, staff believes it is prudent to complete additional due diligence now to ensure the City selects the right partner rather than adhering to the original procurement schedule. Next Steps Following the Study Session, staff will include City Council feedback regarding the overall project direction, desired level of design refinement, and budget expectations. Staff will then complete the second-round interviews with the two highest-ranked progressive design-build teams and finalize their evaluation of each team's qualifications, project approach, cost management strategies, and experience delivering projects of similar size and complexity. Upon selection, the progressive design-build team will collaborate with the City to refine the project scope, validate construction costs, evaluate value engineering opportunities, and develop a Guaranteed Maximum Price that aligns with City Council's direction and budget objectives. This collaborative effort will further evaluate the feasibility of the project’s delivery options presented during the Study Session. While the additional evaluation extends the procurement schedule beyond the originally anticipated July award, staff believes completing this additional due diligence is in the City's best interest and will help ensure selection of the progressive design -build partner best qualified to successfully deliver the New Palm Desert Library Facility. Staff anticipates returning to City Council in September 2026 with a recommendation for selection of the progressive design-build team, a proposed project delivery strategy, an updated project budget, and any necessary contract, budget, and financing actions for Council consideration. 7 Page 4 Legal Review This report has been reviewed by the City Attorney’s Office. Financial Impact There is no financial impact associated with receiving this Study Session update. No contract award, budget amendment, or additional appropriation is requested at this time. Attachments 1. Presentation to be provided prior to the meeting. 8 Page 5 Conflict of Interest Awareness Checklist Note: This checklist is informational only and does not constitute a legal determination. Each Councilmember remains responsible for identifying, disclosing, and evaluating any disqualifying interests under the Political Reform Act and applicable FPPC regulations. 1. Site-Specific Property Interest Does this item involve a project site or other identifiable real property? ☒ Yes ☐ No If yes, identify the project site: Former Parkview Building Site, 73710 Fred Waring Dr, Palm Desert, CA, 92260 Councilmembers should consider whether they own, lease, or hold interests in real property within 1,000 feet of the project site. (Gov. Code § 87103(b); FPPC Reg. 18702.2). 2. SB 1439 / Gov. Code § 84308 Applicability (Campaign Contributions) Does this item involve a license, permit, other entitlement for use, or a contract or franchise agreement that is not competitively bid, a labor agreement, or a personal employment contract? ☐ Yes ☒ No If yes, identify the applicant(s), appellant(s), party, or participant(s): N/A Councilmembers should review campaign contributions received within the prior 12 months from parties or participants to the proceeding and must not accept contribution s over $500 from those parties for 12 months following the final decision. (Gov. Code § 84308). 9 10 New Library Facility Update City Council Study Session July 9, 2026 1 11 Agenda •How We Got Here •Procurement Update •Next Steps 2 12 How We Got Here 3 Richärd Kennedy Architects (RKA) was awarded contract for Conceptual Design Mar. 2024 Conceptual design was completed & total project budget of $30 million was approved June 2025 Council awarded a progressive design-build contract to Tilden- Coil Constructors, Inc. Nov. 2025 Council approved Amendment No. 1 to Tilden-Coil’s contract for completed preconstruction services & demo of the Parkview Office Building Mar. 2026 City released a new Request for Proposals for progressive design- build services Apr. 2026 City received 6 proposals with 3 proposers selected for interviews Parkview Office Building demolished & site secured May 2026 Three design validation reports were submitted & 1st round of interviews were conducted with the 3 shortlisted firms June 2026 13 4 Design-Builder Procurement Update 6 Proposals Received ↓ 3 Firms Shortlisted ↓ First-Round Interviews Completed ↓ 2 Highest-Ranked Firms Selected ↓ Second-Round Interviews (Current Phase) 14 Project Site 15 Additional Due Diligence Selecting a progressive design-build firm is more than selecting a contractor. It is selecting a long-term partner that will collaborate with the City through design development, cost validation, value engineering, and construction. Progressive Design-Build is built on partnership, not low bid. The selected firm will influence project scope, cost, schedule, and quality from design through construction. Additional interviews allow staff to evaluate technical expertise, collaboration, innovation, and cost-management strategies. Taking additional time now helps ensure the City selects the partner best equipped to deliver the project successfully over the next several years.6 16 Next Steps Selection Process Final evaluations & negotiations 1 Study Session Present project delivery options to City Council in August 2026 2 Design and Construction Selected firm will complete final design & permitting with construction complete Fiscal Year 2028/29 Contract Award Recommendation for award to City Council in September 2026 43 7 17 Questions & Comments 18