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HomeMy WebLinkAboutRes No 751PLANNING COMMISSION RESOLUTION NO. 751 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF PALM DESERT, ESTABLISHING RULES OF OPERATION. WHEREAS, both the Government Code of the State of California and the Municipal Code of the City of Palm Desert provide for the opportunity for the Planning Commission of the City of Palm Desert to establish rules of operation; WHEREAS, the Planning Commission of the City of Palm Desert wishes to establish rules of operation in order to better govern its conduct during its times of meeting in order to more capably perform its duties and render greater service to the citizens of Palm Desert. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Palm Desert does adopt the following rules of operation. RULES OF OPERATION SECTION 1: TIME AND LOCATION OF COMMISSION MEETINGS. There shall be two regular meetings of the Planning Commis- sion during each calendar month, and such meetings shall be held on the first and third Tuesdays thereof at the hour of 7:00 p.m. and 2:00 p.m., respectively. If the date of any such regular meeting falls on a holiday, said regular meeting shall be held at the appropriate hour, on the day following the holiday. No public hearing shall be commenced by the Planning Commission after the hour of 11:30 p.m. The meeting place of the Planning Commission shall be in the City Council Chambers in the City Hall located at 45-275 Prickly Pear Lane, in the City. Special meetings may be called by the Chairman provided reasonable notice in advance is given each member. The Secretary shall give such notice. Notice may be by telephone. The Chairman may select the place of meeting. SECTION 2: OFFICERS, ELECTION AND DUTIES. Officers of the Planning Commission shall include a Chairman, Vice Chairman and Secretary. At the first regular meeting of the Planning Commission held in the month of October the Commissison shall elect the Chairman and Vice Chairman, and the Director of Environmental Services shall serve as Secretary to the Planning Commission. Such election and appointment shall be for a term of one year. Should a vacancy occur in any of the elected positions at any time different than the scheduled time for formal elections, the Planning Commission will immediately proceed to conduct such elections to fill such vacancies. • The Chairman, sometimes referred to herein as the "Presiding Officer" shall preserve strict order and govern at all meetings of the Planning Commission. He shall state every question coming before the Commission, announce the decision of the Commission on all subject and decide all questions of order, subject to appeal to the Commission in which even a majority vote of the Commission present shall govern and conclusively determine such question of order. Voting on all resolutions shall be by roll call vote and the Chairman shall be entitled to vote on all questions, his name being called last. The Chairman shall be permitted to either make or second motions of the Commission. The Chairman shall preside at all regular meetings of the Planning Commission and at other PLANNING COMMISSION RESOLUTION NO. 751 meetings and public hearings called by the Commission. He shall call special meetings of the Commission when required and on behalf of the Planning Commission shall transmit reports, plans and recommendations to the City Council. The Vice Chairman shall serve as Chairman in the absence of the Chairman or at the request of the Chairman. In the event of permanent absence of the Chairman, the Vice Chairman shall perform the duties of Chairman until such time that the Planning Commission shall elect a new Chairman. The Secretary shall assist the Chairman in the preparation and distribution of an agenda for Planning Commission meetings, shall prepare and send out notices for regular and special meetings, shall provide for the preparation and distribution of Planning Commission public hearing material and shall distribute the official findings of the Commission. The Chairman, Vice Chairman and Secretary shall perform such other duties and functions such as may be required by the Planning Commission. SECTION 3: AGENDA. All reports, communications, resolutions documents or other matters to be submitted to the Commission shall be delivered to the Secretary in advance of each Commission meeting prior to the final preparation of the Commission agenda for the subsequent meeting. The Secretary shall arrange a list of the matters to be brought before the Commission according to the order of business and furnish each member of the Commission with a copy of the agenda preceding the regular Commission meeting. No matter may be considered by the Planning Commission other than those matters on the agenda without the consent of a majority of the Planning Commission present at the meeting. SECTION 4: ROLL CALL. Before proceeding with the business of the Commission, the roll of the members shall be called and the names of those present or absent shall be entered in the minutes. SECTION 5: ORDER OF BUSINESS. All meetings of the Commission shall be open to the public. Promptly at the hour set by this resolution on the day of each regular meeting, the members of the Commission, the Secretary, and City Attorney shall take their regular places in the Council Chambers, and the business of the Commission shall be taken up for consideration and disposition in the following order: a) b) c) d) e) f) g) h) i) j) k) 1) Call to Order Pledge of Allegiance Roll Call Approval of Minutes Summary of Council Actions Consent Calendar Public Hearings Design Review Board Items Miscellaneous Items Oral Communications Comments - Staff and Commission Adjournment The regular order of business may be suspended by a majority vote of the members present. All business brought before the Commission shall be promptly attended to, provided that upon the request of any member of the Commission, the same may, with the consent of the Planning Commission, be referred to the proper PLANNING COMMISSION RESOLUTION NO. 751 official, or to a committee of the Commission appointed by the Chairman for investigation before any action shall be taken thereon by the Commission as a whole. SECTION 6: MINUTES. At all Planning Commission meetings there shall be taken minutes of the proceedings. Unless a reading of the minutes of a Commission meeting is requested by a member of the Commission, Such minutes may be approved without reading if the Secretary has previously furnished each member of the Planning Commission with copy thereof. SECTION 7: RULES OF DEBATE. Debate upon all matters pending before the Planning Commission shall be under the direct supervision of the Chairman and conducted in such a manner as to expedite the business of the Planning Commission and subject to the rules hereinafter provided. SECTION 8: RECOGNITION BY THE CHAIRMAN. Every Commission member desiring to speak shall address the chair, and upon recognition by the Presiding Officer, shall confine himself to the question under debate, avoiding all personalities and indecorous language. SECTION 9: INTERRUPTIONS. A member, once recognized, shall not be interrupted when speaking unless it be to call him to order, or as herein otherwise provided. If a member, while speaking, be called to order, he shall cease speaking until the question of order be determined and, if in order, he shall be permitted to proceed. SECTION 10: PRIVILEGE OF CLOSING DEBATE. The Commissioner moving the adoption of a Resolution shall have the privilege of closing the debate. SECTION 11: MOTION TO RECONSIDER. A motion to reconsider any action taken by the Commission may be made only immediately during the same session, or at an extension of the same session. Such motion must be made by one of the prevailing side, but may be seconded by any member, and may be made at anytime and have precedence over all other motions or while a member has the floor; it shall be debatable. Nothing herein shall be construed to prevent any member of the Commission from making or remaking the same or any other motion at a subsequent meeting of the Commission. SECTION 12: REMARKS OF COMMISSIONER. A Commissioner may request, through the Presiding Officer, the privilege of having verbatim copy of his statement on any subject under consideration by the Commission entered in the minutes. If a majority of the Commission consents thereto, such a statement shall be entered in the minutes. PLANNING COMMISSION RESOLUTION NO. 751 SECTION 13: SYNOPSIS OF DEBATE AND WHEN ENTERED IN MINUTES. The Secretary may be directed by the Presiding Officer, with consent of the Commission, to enter in the minutes a synopsis to the discussion on any question coming regularly before the Commission. SECTION 14: ROBERTS RULES OF ORDER. Except as otherwise provided herein, all questions of parliamentary procedure shall be resolved according to Roberts Rules of Order. SECTION 15: ADDRESSING THE COMMISSION. Any person desiring to address the Commission on a matter on the agenda, may address the Commission at the time the matter is considered by the Commission upon first securing the recognition of the Presiding Officer. Any person desiring to address the Commission on a matter not on the agenda, or when the matter is not being considered by the Commission, may do so only after consent has been obtained by a motion adopted by a majority of the Commissioners present. SECTION 16: MANNER OF ADDRESSING COMMISSION. Each person addressing the Commission shall step up to the rostrum, shall give his name and address in an audible tone of voice for the record. All remarks shall be addressed to the Commission as a body and not to any member thereof. No person, other than the Commission and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Commission, without the permission of the Presiding Officer. No question shall be asked a Commissioner except through the Presiding Officer. SECTION 17: HEARINGS AND FINDINGS. Planning Commission hearings need not be conducted according to technical rules relating to evidence and witnesses. SECTION 18: DECORUM. While the Commission is in session, the members must preserve order and decorum, and a member shall neither, by conver- sation or otherwise delay or interrupt the proceedings or the peace of the Commission nor disturb any member while speaking or refuse to obey the orders of the Commission or its Presiding Officer, except as otherwise herein provided. SECTION 19: ENFORCEMENT OF DECORUM. The Chief of Police or any member or members of the Police Department or other members of the City staff may be designated by the Commission to be Sergeant at Arms when, in the opinion of the Presiding Officer, the services of a Sergeant at Arms is necessary, and he or they shall carry out all orders and instructions given by the Presiding Officer for the purposes of maintaining order and decorum at the Commission meeting. PLANNING COMMISSION RESOLUTION NO. 751 SECTION 20: PERSONS AUTHORIZED TO BE WITHIN COUNCIL AREA. No person, except City officials or their representatives shall be permitted within the rail in front of the City Council Chamber without the express consent of the Commission. SECTION 21: SPECIAL COMMITTEES. All special committees shall be appointed by the Chairman, subject to confirmation by a majority vote of the Commission members present. SECTION 22: PROTEST AGAINST COMMISSION ACTION. Any member shall have the right to have his reasons for his dissent from, or protest against, any action of the Commission entered in the minutes. NOW, THEREFORE, BE IT RESOLVED that this resolution is formally adopted by the Planning Commission of the City of Palm Desert with the stipulation that this resolution supercedes any previous rules of operation adopted by the Planning Commission of the City of Palm Desert. I HEREBY CERTIFY that the foregoing Resolution was adopted by the Planning Commission of the City of Palm Desert at a regular meeting held on the 14th day of October, 1981, by the following vote, to wit: AYES: CRITES, KRYDER, MILLER, RICHARDS, WOOD NOES: NONE ABSENT: NONE ABSTAIN: NONE GEORGE KRYDER, CHAIRMAN ATTEST: -AMON A. DIAZ, Secretary /lr