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Home My WebLink About1980-03-31 PRC Regular Meeting Agenda Packet Nil It f I AGENDA PALM DESERT PARKS AND RECREATION COMMISSION MEETING MONDAY - MARCH 31, 1980 7:00 P.M. - CITY HALL COUNCIL CHAMBERS * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER II . ROLL CALL III . CONSIDERATION OF MINUTES A. Minutes of Commission meeting of February 25, 1980. IV. ORAL COMMUNICATIONS - 1 Any person wishing to discuss any item not otherwise on the agenda may address the Commission at this point by stepping to the podium and giving their name and address for the record. V. WRITTEN COMMUNICATIONS - A. Frederick Thon: Request for staff report on vandalism in parks. VI . CONTINUED BUSINESS - NONE VII . NEW BUSINESS A. Discussion Item 1. Sports Center: Memorandum of understanding between Palm Desert and Desert Sands Unified School District. 2. Conference: Cost breakdown. VIII . ORAL COMMUNICATIONS - 2 Any person wishing to discuss any item not otherwise on the agenda may address the Commission at this point by stepping to the podium and giving their name and adress for the record. IX. COMMENTS A. Commissioners B. Staff X. SUMMARY OF MEETING XI . ADJOURNMENT } Nov March 1, 1980 Mr. John Dos Santos City Hall Palm Desert Dear John: At a recent City Council meeting I learned that vandalism is widespread and a very real problem in the city parks. Therefore , would you place this subject on the agenda for a Parks and Recreation Commission regular meeting for our consideration, and it would be helpful if at that time some facts were available re- garding the approximate dates, occasions, costs of replacements, and cost of repairs, with any notes from those concerned regarding possible preventive measures. Thank you for your assistance . Sincerely, 1WA'ik rederick Thon Member, Parks and Recreation Commission 6 Y 45-275 PRICKLY PEAR LANE, PALM DESERT,CALIFORNIA 92260 TELEPHONE (714) 346-0611 March 13, 1980 Dr. Ralph Wilson, Superintendent Desert Sands Unified School District 83-049 Avenue 46 Indio, California 92201 Dear Dr. Wilson: In accordance with our informal discussions, I have prepared in draft form, a Memorandum of Understanding, concerning the City' s use of a portion of your future school site for a Sports Complex. Please understand that I am not a lawyer. The document is quite preliminary, and obviously not in legal form. I 've simply tried to include what I think are the necessary provisions and safeguards for both parties. If we can arrive at a mutually acceptable Memorandum of Understanding, our respective attorneys can then develop a formal Joint Powers Agreement, should that be required. I would appreciate it if you could submit the draft to your Board as soon as it can be conveniently scheduled, and I will do likewise with the Palm Desert City Council . Please give me a call as to what the District's timetable might be for considering the matter. Very trul o , MA.#� J. BOUMAN Cu ? MANAGER MJB/dc Enclosure: Draft Memorandum of Understanding cc: Honorable Mayor and City Council Mr. David Erwin, City Attorney Mr. Paul Williams, Director of Environmental Services March 13, 1980 D RAF T MEMORANDUM OF UNDERSTANDING WHEREAS , the Desert Sands Unified School District, hereinafter referred to as "District" , owns a forty-acre site in Palm Desert commonly known as the "Future High School Site" and hereinafter referred to as "Site" ; and WHEREAS , the City of Palm Desert, hereinafter referred to as "City" , is needful and desirous of utilizing a portion of The Site on a temporary basis for utilization as a Sports Complex, herein- after referred to as "Complex" . NOW, THEREFORE, the following stipulations are agreed to : GENERAL 1. The District shall lease to the City for $1. 00 per year approximately 15 acres of the Site. The lease shall be renewed annually. 2 . The City, in cooperation with the Palm Desert Youth Sports Association, the Coachella Valley Recreation and Park Dis- trict, the College of the Desert, and such other agencies as may be necessary and appropriate, shall develop on said acreage a Sports Complex which shall accommodate, but not be limited to, such public uses as baseball , football , basketball , soccer, tennis , vehicular parking, restrooms , drinking fountains , bleachers, and equipment storage structures . RESPONSIBILITIES AND OBLIGATIONS OF THE CITY: 1. The City, utilizing competent professional planners , shall develop a Master Plan for the Complex which shall, to every extent possible, incorporate plans for the Complex into the most likely future plans for a high school, so that the Complex, once constructed and operational, may ultimately form a part of the high school plant. Said Master Plan shall require the approval of the District before it can be imple- mented. 2. The City shall hold the District handless for any claims resulting from any activities at the Complex, or on any s of the property leased by the District to the City. 3. The City*etall have full responsibi y for building the Complex in accordance with the approved Master Plan, shall guarantee quality construction of a permanent nature, shall fully maintain the Complex once constructed. 4. Other than those granted under terms of the lease, the City shall have vested interest only in the improvements and not in the land. 5 . The City shall not sub-lease the land for the Complex, but may enter into agreements with public or private organizations for maintenance and use of the facilities , provided that the Complex shall be fully available to the public, including such use as may be desired by the District. RESPONSIBILITIES AND OBLIGATIONS OF THE DISTRICT: 1. The District shall hold the City harmless against any claims arising from activities on the Site, other than those on the acreage of the Complex under lease to the City. 2. In the event that the Site is to be developed by the District as a school , the District and the City shall attempt to negotiate a mutually agreeable purchase price for those facilities wanted by the District. If a mutually agreeable price cannot be negotiated, the District shall permit but not require the City to remove and salvage any or all of its constructed facilities . 3. The District shall have no vested interest in any of the City' s constructed facilities . 4. In the event that the District wishes to divest itself of all or a portion of the Site, the City shall have the right of first refusal to purchase said land to to sold, in accordance with laws governing disposition of such publicly-owned property. 5. The District acknowledges that the lease of land and construction of facilities as provided for herein shall not be a factor in decisions by the District whether or not build a school on the site in the future. TERMINATION: Termination of the lease , and the terms of any Memorandum -2- ,4010 of Understanding or Joint Powers Agreement shall become effective ater 120 days written notice by either party to the other. Should termination be at the instigation of the District , City may remove and salvage its facilities , but shall not be required to do so. Should termination be at the instigation of the City, District may require City to remove its facilities . -3- INTEROFFICE MEMORANDUM City of Palm Desert TO: PARKS AND RECREATION COMMISSION FROM: DEPARTMENT OF ENVIRONMENTAL SERVICES SUBJECT: PARK AND RECREATION CONFERENCE: FINANCIAL DATE: March 26, 1980 REPORT As requested by Commissioner Thon at the Commission meeting of February 25, 1980, the following is a financial report of the costs incurred by the City of Palm Desert to send Chairwoman Doloris Driskel and Assistant Planner John Dos Santos to the 32nd Annual California and Pacific Southwest Recreation and Park Conference. The conference was held in Sacramento March 7-10, 1980. Registration Fees $150.00 Air Fare 147.00 Lodging 63.80 John's Expenses 141.80 Doloris' Expenses 260.00 TOTAL COST $762.60