HomeMy WebLinkAbout1994-01-26 PRC Adjourned Meeting Agenda PacketAGENDA
PALM DESERT PARKS AND RECREATION COMMISSION
WEDNESDAY, JANUARY 26, 1994
9:00 A.M. - COMMUNITY SERVICES CONFERENCE ROOM
73-510 FRED WARING DRIVE
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I. CALL TO ORDER
II. APPROVAL OF MINUTES: December 8, 1993
III. DISCUSSION ITEMS:
A. WADING POOL/FOUNTAIN
B. PALM DESERT AQUATIC FACILITY
C. IRONWOOD PARK UPDATE
D. CIVIC CENTER PARK UPDATE
E. UPDATE ON SECTION 4
F. PARK PATROL UPDATE
G. FUTURE AGENDAS
IV. ORAL COMMUNICATIONS:
1. Any person wishing to discuss any item not otherwise on
the agenda may address the commission at this point by
stepping to the lectern and giving his/her name and
address for the record. Remarks shall be limited to a
maximum of five minutes unless additional time is
authorized by the commission.
2. This is the time and place for any person who wishes to
comment on non -hearing agenda items. It should be noted
that at commission discretion, these comments may be
discussed. Remarks shall be limited to a maximum of five
minutes unless additional time is authorized by the
commission.
V. ADJOURNMENT:
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DECLARATION OF POSTING
I, Donna C. Bitter, of the City of Palm Desert Community
Development Department, do hereby declare that the foregoing agenda
for the Parks and Recreation Commission meeting of Wednesday,
January 26, 1994, was posted on the bulletin board by the outside
entry to the Council Chamber, 73-510 Fred Waring Drive, Palm
Desert, on Friday, January 21, 1994.
January
k_,i�� C
FE 4 6 001
DONNA C. BITTER
Senior Office Assistant
City of Palm Desert, California
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PARRS AND RECREATION COMMISSION MEETING
NOVEMBER 9, 1994
1. Communication between Commission and all committees;
2. What is the role of the 'Commission regarding: maintenance,
facilities, programs and events (coordination and
implementation);
3. Provide written description of park programs and recreation
agency relationships to all Commissioners;
4. Role, responsibilities and duties of City staff associated
with Parks and Recreation services;
5. Where do;< Park and Recreation Commission minutes go? Who is
responsible for following -up recommendations?
6. Where does Parks and Recreation Commission fit into City
organization?
_ 7. Is there a Parks and Recreation budget? What role does
Commission play in the budget process?
8. Can the Parks and Recreation Commission make recommendations
to maintenance budget? Can the City provide a contingency
fund for timely maintenance responses?
9. Provide the Commission a detailed organizational chart that
includes park maintenance.
10. What is the criteria and process for Park and Recreation
Commission appointments?
11. Provide timely responses to Parks and Recreatio0 get Council
responses back to Parks and Recreation Commission after
Council consideration).
12. Develop a park master plan. Determine a process for
development of the master plan.
13. There exists fragmented Parks and Recreation services within
our community. Work on changing public perception regarding
service provision and centralize services.
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14. How can we inform/educate public as to recreational services
throughout community/region provided by different entities?
15. Develop a master Parks and Recreation brochurejEc,+aa Q5
16. Should we have a separate Parks and Recreation department in
Palm Desert? Should we have a Park and Recreation Coordinator
position?
TO:
FROM:
DATE:
CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
MEMORANDUM
City Manager, City Council, and Parks and Recreation
Commission
Assistant City Manager/Director of Community Development
November 10, 1994
SUBJECT: Proposed Relocation of Parks and Recreation Commission
Responsibilities
The three critical areas of Parks and Recreation involve facility
development, recreation programming, and park maintenance. In
analyzing the current structure and method of providing these
functions, one finds that there are both internal, within the city, as
well as external organizations that combined provide these appropriate
services.
Before examining current process, a brief history or description of
where we are is in order.
From 1973 to 1980 Palm Desert had two developed parks, Portola Park
acreage located on the south side of Magnesia Falls east of Portola,
leased from the Desert Sands Unified School District, and Cahuilla
Park.
Palm Desert, as a result of developer dedications, acquired nearly 12
acres south of Haystack (now Ironwood Park); three acres at the
southeast corner of Hovley and Portola (now vacant); and 7+ acres at
the northwest corner of Portola and Haystack (currently developed as a
bike trail and natural park).
Since 1980 the following recreational facilities and open space land
have been acquired and/or developed.
1. Palm Desert High School Sports Complex
(One should not forget that the development of this complex was a
major step in the city securing its own high school.)
2. Civic Center Park
3. 20 acres of park land between Portola and Cook on the south side
of Hovley and additional acreage and acquisition funds in Section
4
4. 330 acres of hillside open space through developer dedications
(secured through development agreements)
5. Developed many miles of bikeways and trails
PARKS AND RECREATION COMMISSION
NOVEMBER 10, 1994
6. Cooperative recreational facility agreements with College of the
Desert
Parks and Recreation activities can be divided into three principal
categories:
1. Facility Planning and Development
2. Recreation Programming
3. Maintenance
Obviously these activities are inter -related.
FACILITY PLANNING AND DEVELOPMENT
This activity includes the identification of open space needs, location
of future parks, planning parks, as well as development and major park
renovation.
Palm Desert's General Plan and Year 2000 Plan have set forth the
direction of open space acquisition and locations of future parks.
In this area there are two sectors of the city wherein future park
locations need to be identified: Palm Desert Country Club and the North
Sphere. The Parks and Recreation Commission have identified potential
sites within the Palm Desert Country Club area; it is recommended that
the final recreation desires of this area be identified through the
specific plan process.
In analyzing the north sphere the key issue will be the final land use
considerations as well as the facilities these land users will contain.
More of this will be explained during the parks and recreation
commission meeting.
The task of recreation facility planning and development should include
through analysis of what potential park users desire. In addition
periodic re-examination to assure that the city's recreation facilities
reflect the needs and wants of users.
The one area that has resulted in a certain degree of tension has been
changes that have occurred on occasion between the planning process and
construction. These problems can be resolved and avoided fairly
easily.
2
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PARKS AND RECREATION COMMISSION
NOVEMBER 10, 1994
Facility planning and development
city's responsibility. It must be
and maintenance providers.
RECREATION PROGRAMMING
is one that is almost entirely the
done in close contact with program
Recreation programming or programs are generally provided by two
agencies: the Coachella Valley Recreation and Parks District (CVPRD)
and the Family "Y" of the Desert. Both agencies have substantial
facilities in the Civic Center Park.
Impact to these agencies from the commission is made directly, and
CVPRD and "Y" directors and staff attend all commission meetings. They
also receive direct input --more on this will be brought forth at the 9
November 94 meeting.
Recreation programs for Palm Desert residents has expanded tremendously
during the past 14 years and should continue to expand as facilities
and population increase.
MAINTENANCE
Maintenance of recreation facilities is done by city forces, CVPRD, and
school district forces. If desired, details of different maintenance
agreements can be discussed during the 9 November 94 meeting.
Obviously one designs a recreation facility to accommodate programs
desired by the citizenry; and with long range maintenance costs in
mind.
The issue at this juncture is should the Palm Desert Parks and
Recreation Commission continue to be administered by the Department of
Community Development and the new synergy team of which this department
is a member. Or should it be shifted to another synergy group as part
of the on going reorganization.
I strongly believe that the present structure should continue.
Further, as part of the present re-examination of the commission's
bylaws and charge a clearer definition of the inter -agency
responsibility be identified.
Further, I would recommend that yearly a specific amount be budgeted
(from developer fees) perhaps up to $50,000 to allow the commission to
solve immediate problems. This is somewhat similar to our present
system relating to charitable contributions in that the funds are
budgeted but not appropriated until approved by council.
3
PARKS AND RECREATION COMMISSION
NOVEMBER 10, 1994
I have attached some recommendations to facilitate problem solving. In
addition, hopefully eliminate the problems which have arisen in the
past between appropriate responsibility and authority in carrying out
the city's recreation function.
I have also attached the report submitted to the council on the
development synergy team and its operation. The report is intended to
provide pertinent information on intended future operations.
FAMON A. DIAZ
ASSISTANT CITY MANA ER,
DIRECTOR OF COMMUNITY DEVELOPMENT/PLANNING
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PARKS AND RECREATION -DEVELOPMENT ATTACHMENT
The existing process as it relates to park development has created a
situation wherein there is a disparity between those with authority for
the development and those with responsibility.
The parks and recreation commission is and has always been administered
by the community development department. Palm Desert's first major
recreational facility project was processed through from inception to
completion by the department. Other facilities have from time to time
been the responsibility of the department. However, in all of those
cases the authority required to perform our responsibility was present.
Currently this does not exist. As such misunderstanding, confusion and
at times ill feelings have been generated between commission and staff,
departments, recreation providers and staff.
What is proposed is that recreational facility development be placed in
the hands of the synergy team and department responsible for the
recreation and parks commission. This would mean that recreation
facilities from inception, preliminary design, public hearings,
preparation of plans and specifications, bidding, and construction.
During the planning process of any facility the key questions that will
be addressed are:
1. Are there any unusual conditions on the site or in the area in
question that preclude certain activities?
2. Who is the facility intended to serve?
3. What do those who are to be served want as the facility?
4. What are the long and short range maintenance implications of the
facility?
5. What will be the cost --construction and yearly maintenance cost of
the facility?
6. How will it be funded?
7. Who will administer the construction (in-house staff or contract
inspector)?
All departments will be part of the project. However, community
development department will be given the total responsibility to
process and construct the project. They will assure that the
appropriate and impacted city commissions are kept abreast of all
matters at all times related to the project.
As has been said throughout this reorganization process, egos and
parochialism must be left at the door. If specific talents are
required that resource must be committed; if it cannot be then an
PARKS AND RECREATION DEVELOPMENT ATTACHMENT
NOVEMBER 10, 1994
alternative source must be identified and assured before the project
begins.
What is being sought here is elimination of the frustration and at
times hard feelings and misunderstandings that have been unique to park
development.
It is also necessary that representation of those responsible for
maintenance be present at recreation and park commission meetings. The
current situation where representatives of only the recreation program
agencies are present results in untimely delays, frustration, and lack
of confidence on the part of the commission with the city's efforts in
general and the community development department in particular.
A key element of the developmental synergy team is parks and
recreation; in order for the team to perform its responsibilities in
this area it must have the authority needed.
Pa
CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
MEMORANDUM
TO: City Manager
FROM: Ramon A. Diaz
Assistant City Manager/Director of Community Development
DATE: September 15, 1994 (Updated 4 October 94)
SUBJECT: Developmental Synergy Team
The organization of the city staff functions will provide a unique
opportunity to revamp the development review process. What we will
achieve is an avoidance of problems and potential conflicts.
The synergy which will be created by the task force concept of
developmental review should smooth the process while enabling greater
recognition of each department's needs and the inter -relationship of
each city function.
A key part of the entire inter -departmental task force function will be
the interlinking of all departments with each task force unit and each
synergy team. Currently Wayne Ramsey, Pat Conlon, Joe Gaugush and Jeff
Winklepleck are preparing a plan to interlink Building & Safety, Code
Enforcement, Public Works and Community Development functions. (See
attached memo 28 September 94.) Initial concentration will be devoted
to conditions of approval and their enforcement. The ultimate goal
will be an intra-city "internet" wherein all pertinent information and
current status of given projects can be obtained by an individual in
any department at any time. This long range result, of course, will be
part of the IRS computer team's program.
M%
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CITY MANAGER
DEVELOPMENTAL SYNERGY TEAM
SEPTEMBER 15, 1994
Returning to the development review function, an individual will file
an application for a given project. The application, containing the
project description, will be sent to all impacted departments and
agencies --as is now the case. The difference will be that the
redevelopment agency and economic development departments will be
involved at the outset. Their review will center on issues of
consistency with economic development and redevelopment plans. They
will also have an opportunity very early in the process to determine if
a proposed project can assist any of their efforts (or provide some
"synergy" to a project just beginning or faltering).
Rather than merely outlining or identifying a series of public
improvement conditions, the public works department will be asked to
determine how a given project might impact the city's capital
improvement program --either positively or negatively.
In evaluating a project each department will also now be required to
identify potential legal concerns and practical concerns. When all
comments are received (a deadline will be given) a meeting with the
applicant will be held with all departments present that have raised
concerns. The applicant will then have an opportunity to respond to
proposed conditions of approval and any questions or concerns raised.
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CITY MANAGER
DEVELOPMENTAL SYNERGY TEAM
SEPTEMBER 15, 1994
If an applicant desires a study session with either the planning
commission or council, all departments shall be notified of the
request, given a project description, and will then be requested to
submit any questions to the applicant, through the department. This
will enable all of us to know each other's issues, as well as giving
the applicant an opportunity to address staff's concerns as early as
possible.
Finally, when a project is completed and all individual departments
have "signed off" that a Certificate of occupancy is ready to be given,
a second sign off or "insurance" will be required. This will avoid one
department's sign -off because it assumes that another department's
related condition has been met.
When one speaks of developmental review we should be cognizant of the
fact that the largest single construction group in recent years has
been the City of Palm Desert. It would be proposed that as part of any
public project, regardless of the department having primary
responsibility, a question or series of questions be asked and, of
course, answered.
1. What are we doing?
2. Why are we doing it?
3
CITY MANAGER
DEVELOPMENTAL SYNERGY TEAM
SEPTEMBER 15, 1994
3. How does what we are doing relate to the city's long range goals
and plans?
4. Is there another activity that if undertaken would make greater
strides towards implementing our goals and plans?
5. If the answer to 4 is yes, why aren't we doing it?
This does
not mean we will not do what
we originally set
out to do, but
at least
there will be some rationale
for doing what we
do.
I would suggest that city projects follow the same or a similar process
as private projects. This will enable, as well as require, departments
to identify individual issues, concerns, and possible conflicts very
early.
Weekly meetings of the team will be held to discuss what's going right,
what's going wrong, and what's going nowhere. From that meeting iLemb
to be raised at executive management team meetings will be identified
and sent to the city manager to be placed on the agenda.
A weekly memorandum outlining the status of projects shall be sent to
the city manager. When the intra-city internet is complete all
departments will be able to see the report if they desire. In the
interim, copies will be sent.
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CITY MANAGER
DEVELOPMENTAL SYNERGY TEAM
SEPTEMBER 15, 1994
Communication is the key; if the new organization does not communicate,
particularly at all levels, then nothing new will be accomplished. We
must leave our egos at the door and remember the words of Sam Rayburn,
"It's remarkable how much good you can do if you don't care who gets
the credit".
RAMON A. DIAZ
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CITY OF PALM DESERT
Interoffice Memorandum
S E P 2 � 1994
C"VtwITY DBEENT DIPAR"S"
riry OF PUM
TO: Ray Diaz, Director of Community Development / ACM
FROM: Pat Conlon, Director of Building and Safety
SUBJECT: COMPUTER INTERFACING WITH THE DEPARTMENT OF PUBLIC
WORKS; DEPARTMENT OF COMMUNITY DEVELOPMENT;
DEPARTMENT OF CODE COMPLIANCE; DEPARTMENT OF BUILDING
AND SAFETY FOR ENHANCEMENT OF DEVELOPMENT COORDINATION
DATE: September 28, 1994
TEAM MEMBERS:
Joe Gaugush, P.E. Department of Public Works
Jeff Winklepleck Department of Community Development
Wayne Ramsey Department of Code Compliance
Pat Conlon Department of Building and Safety
On Thursday, September 15, 1994, the above team met to outline
scope, goals and objectives of the above task.
Currently, the HTE Building Permit, Occupational License and Land
Management systems are up and on line within the city. The
Department of Code Compliance and the Department of Building and
Safety systems are interlocked, and with one (1) exception, seems
to be working fine.
To bring the Department of Community Development and the Department
of Public Works into the system would be the final step and would
help prevent the following:
1) Issuing building permit with grading permits outstanding.
2) The loopholes in tracking and verifying of collection of TUMF
fees by all departments.
3) Approving a foundation inspection without a pad height
certification.
4) Missing any critical planning resolution Conditions of
Approval tagged to different development steps, e.g. prior to
issuance of grading, building permits, final inspection,
issuance of Certificate of Occupancy or release of bonds to
name a few.
FM
Page two...
Ray Diaz, Director of
Computer Interfacing
September 28, 1994
Community Development /ACM
Our further goal is to enhance FAX communication
FAX,capabilities
in
all four (4) departments, e.g. Y t
rd
Perfect PC file, any inquiries about zoning or grading codes,
Department of Community Development agendas, staff reports, and
Notices of Decisions. We also wish to convert files from the AS400
to Word Perfect and vice versa, e.g. a simple text conversion which
would transfer Tonya's planning resolution Conditions of Approval
to the AS400 for multi -department tracking, i.e. no redundant input
or duplication of work.
Customer service is an important and ongoing issue. What would
greatly benefit contractors and homeowners alike would be to be
able to schedule inspections and get inspection updates outside of
normal city hall work hours. Many jurisdictions are successfully
utilizing a telephone computer interface module which will do both.
We envision the grading and building permit systems to have this
built in capability.
NEXT STEP:
Our team will meet with HTE and review what is offered "off the
shelf" by them for possible purchase and implementation.
If the system modification are needed (I am sure there will be a
few), we will establish a cost and return our detailed work plan to
you for your review and critique, then presentation to the city
manager and ultimately the city council.
Tdtan���
PAT CONLON
DIRECTOR OF BUILDING AND SAFETY
PC:djw
cc: Joe Gaugush
Jeff Winklepleck
Wayne Ramsey
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CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
MEMORANDUM
TO: City Manager
FROM: Development Synergy Team
DATE: October 4, 1994
SUBJECT: Inter -Relationship with Outside Agencies
One of the greatest potential benefits that the reorganization may have
is improving the working and professional relationships with other
public agencies. Currently the approach, through years of
formalization, is one of cordiality; but lacks cohesiveness in terms of
outside agencies' goals as they may impact us and vice versa.
By giving primary responsibility and authority to the Development
Synergy Team for inter -agency relationships, outside agencies will have
a focal point to contact the city. Greater contact will enable each of
us to recognize common interests as well as differences.
In addition, there shall be a concerted effort, through a formal inter -
link to be developed, to communicate with each other. Such
communication will enable each agency to assist the other in attainment
of mutually desired objectives.
The question that we will seek an answer to is not merely "What are
your plans?", but "Here are our plans, how can we help you; this is how
you can assist us."
CITY MANAGER
INTER -RELATIONSHIP -OUTSIDE AGENCIES
OCTOBER 4, 1994
With a formal responsibility and accountability procedure incidents
such as occurred during the 1994 Palm Desert High School graduation, or
recent student drop-off problems can be avoided.
Will all problems be avoided? Probably not, but there will be someone
accountable for problem avoidance and resolution.
Will some patience be needed? Yes! Remember, we've been doing it with
the "muddling through process" for over 20 years.
Is there a need for change? We believe so.
A note at this point is necessary. While a school district example was
given, the outside agencies include but are not limited to College of
the Desert, Coachella Valley Water District, Federal Agencies, CVAG,
Riverside County, and Coachella Valley Parks and Recreation District.
Development Synergy Team role will be to work with outside agencies and
advise the city manager on how we can assist each other in achieving
our mutually identified goals and objectives, and avoidance of
conflicting goals and objectives.
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CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
MEMORANDUM
TO: City Manager
FROM: Development Synergy Team
DATE: October 4, 1994
SUBJECT: Regulation Review
One of the key responsibilities of this team will be to evaluate
proposed regulatory impacts on potential growth and development. A
critical point of such evaluation would be the analysis that such
regulation would have on long range goals and objectives.
Within departments of the team this process will be fairly simplified.
A proposed regulation change would be sent to all city departments for
comment. Those commenting would meet with the team to discuss and
resolve their concerns. If the proposed regulation is altered, it will
be sent to non -commenting departments to assure that any changes do not
raise concerns.
In terms of any proposed ordinance changes by departments of other
teams, it is recommended that these proposals be submitted to the
development task force team for responses. This is important if for no
other reason then to address the issue of enforceability.
Such a process will avoid having to answer the question, "Why didn't
anyone think of this?" Another benefit of such a process would enable
the development team to secure comments, in an organized manner, from
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CITY MANAGER
REGULATION REVIEW
OCTOBER 4, 1994
potentially impacted groups (i.e. Chamber of Commerce, E1 Paseo
Merchants, Board of Realtors, etc.).
In the past such regulations have gone to council. Council has asked
if input from impacted groups has been obtained. The response is no,
and the matter continued until the input is obtained. This duplication
is time consuming, unnecessary, and can often leave those impacted
feeling as though they have no real input.
Two final benefits of such a process will be one, the assurance that
regulation changes in one section of the municipal code are not
inconsistent with other code requirements. Secondly, that the city
attorney s input of suggested changes are obtained in all instances
prior to them being sent to the city council.
/tm
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C ORY W 1paOm 08*3ut
73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA 92260-2578
TELEPHONE (619) 346-0611 FAX (619) 340-0574
November 2 1994 177, -.-
Mr. Don Martin
Coachella Valley Recreation and Park District JQ`II
45-871 Clinton St.
Indio, California 92201�
Dear Don
Last evening I received a call that all the lights were on
at the Palm Desert Civic Center Sports Complex. Apparently there
was a recent decision to keep the field lights on every evening
until 9:00 p.m. This is fine, but we do have a problem,
however, with usage of the recently overseeded fields.
Attached you'll find a copy of our turf renovation for 1994.
We had anticipated overseeding fields 1-3 by the first week in
October. Due to equipment problems, we were unable to seed the
front of the park until October llth. This pushed back the
seeding of the ball fields until October 24th. It takes at least
a month for the seed to become sturdy enough for play and as a
result, fields #1-3 should not be used until the third week of
November.
I am therefore requesting that we turn on the lights for
field 4 only, until the other fields are ready. I will contact
you when we are able to begin renovation of field #4 and open the
others.
If you have any questions concerning this, please call me at
your convenience
i�
Thomas Theobald
Maintenance Services Manager
CC: Bruce Altman
Dick Folkers
Ray Diaz
Carlos Ortega
John Wohlmuth
Rudy Acosta
Don Enos
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INTEROFFICE MEMORANDUM
To: Richard J. Folkers, ACM/Director of Public Works
From: Thomas Theobald, Maintenance Services Manager
RE: TURF RENOVATION SCHEDULE FOR THE CIVIC CENTER PARK
Date: September 2, 1994
Fall is almost here and we are beginning preparation for
overseeding the Civic Center Park. Industry standard states that
the new seed requires 4-5 weeks of heavy watering to come up to
full strength. Keeping this in mind, we are arranging the
schedule to ensure the park is ready for the golf cart parade on
November 6th. With your approval, the following is a tentative
schedule for the renovation:
September 12 - Turn off water at the park with the
exception of field # 4 in phase 3.
September 19-30 - Renovate park
October 3-5 - Plant seed
October 24 - Turn off water on field # 4 in phase 3.
October 31 - Renovate and seed field 4.
November 6 - Reopen park for parade.
While the park will not be officially closed, the turf areas
will be dry and ugly during renovation and constantly wet after
overseeding. Of course, the non -turf recreation areas will be
fully operational during the seeding process.
If you have any questions, please call me at your
convenience.
Tom Theobald
cc: Bruce Altman
Sheila Gilligan
Don Bnos
The Brothers
Tom Bassler
C.V. Park and Rec
YMCA of the Desert
INTEROFFICE MEMORANDUM
q0,
CITY OF PALM DESERT
TO: Tonya Monroe, Administrative Secretary
FROM: Richard J. Folkers, ACM/Public Works Director
SUBJECT: CIVIC CENTER TENNIS COURTS
DATE: September 19, 1994
Just a short note to let you know the three items of concern
from Commissioner Barnes have been resolved as follows:
1) Placement of trash cans by volleyball courts
One trash can was placed at the southwest end of the
courts and one in the middle of the courts on the east
side.
2) Marking lines be put back or reset
Replaced the eye bolts and restrung the lines.
3) Cleaning/washing of the courts
Tennis courts were washed on Tuesday, October 18. Now
that the overseeding around the volleyball courts is
completed, we will resume our regular maintenance
schedule of washing the courts on Mondays and using the
blower on the courts on Fridays.
RICHARD J. FOLKERS, P.E.
RJF/ms
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CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
MEMORANDUM
TO: Richard Folkers
ACM/Director of Public Works
FROM: Tonya Monroe
Administrat S cretary
DATE: October 17, 1994
SUBJECT: Civic Center Tennis Courts
I received a call today from Parks & Recreation Commissioner Dan Barnes
and he requested the following:
1. Placement of a few trash cans by the volleyball courts.
2. Marking lines be put back or reset (were removed because of re-
paving). If staff does not know how to do this, he has requested
that we call him and he will talk to someone from COD.
3. When will cleaning/washing of the courts start? (Was stopped when
the re -paving was done.)
Thank you for your assistance.
ON of Palm Desert
'9MklktiflY DfV EU}p A4EM1 6t PARl htt F.
73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNI'A° 661� 578
TELEPHONE (619) 346-0611
September 27, 1994
Mr. David Eslinger
43-155 Portola Avenue, #62
Palm Desert, California 92260
Dear Mr. Eslinger:
FAX (619) 340-0574
It is with pleasure that I inform you that the City Council, on
September 22, 1994, appointed you to serve as a regular member of
our Parks and Recreation Commission to fill the vacancy created by
the resignation of Dennis Orsborn. This term expires September,
1995.
On behalf of the City Council, thank you for your willingness to
serve your community in this capacity. If you have any questions,
please do not hesitate to call us.
Sincerely,
S. ROY SON, MAYOR
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City of Palm Desert ��M4„� otvt�ornw�rv� uEr��ins
CIIY DF PAIM D?;FRC
73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA 92260-2578
TELEPHONE (619) 346-0611 FAX (619) 340-0574
September 26, 1994
Mr. Van Tanner
40033 Sagewood Drive
Palm Desert, California 92260
Dear anner:
It is with pleasure that I write this letter officially notifying
you that the Palm Desert City Council, at its meeting of September
22, 1994, appointed you to the Parks and Recreation Commission to
fill the alternate position as Mr. David Eslinger was appointed as
a regular member. This term expires September, 1997.
In addition, the City Council adopted Ordinance No. 525 in January,
1988, which requires all members of City committees and commissions
to file annual Conflict of Interest Statements. I have enclosed a
copy of the ordinance as well as the 1994-95 11730 Manual and Form"
for your completion. Please return your completed form to the City
Clerk's office no later than Friday, October 21, 1994.
On behalf of the City Council, thank you for your willingness to
serve your community in this capacity. If you have any questions,
please do not hesitate to call us.
Sincerely,
S. ROY WILSON, MAYOR
Enclosures (as noted)
,%map,
COMMITTEE/COMMISSION APPLICATION
CITY OF PALM DESERT
.gao't ��_�y��6r j I 1 Waring Drive
���M��M�M�•
1. Please indicate which committee or commission you are most interested in serving on b}F
placing # 1 by your first choice, #2 by your second choice, etc. - - -.-
Architectural Review Commission
Planning Commislron o
Building Board of Appeals Police AdvisorvCommittee
Civic Arts Committee Promotion Committee
Economic Development Committee Rent Review Commission
Parks & Recreation Commission Sister City Committee
2. Name: Tanner Van C.
(Last) (First) (Middle)
3. Residence Address: 40033 S a c e w o o d Dr. P a l m Desert
Street No. City Telephone No.
4. Business Address: 77564 Country Club Dr. Palm Desert 360-4700
Street No. City Telephone No.
5. Birthdate: 5- s- s 1 6. Marital Status: married
7. Spouse's Name: Judy
8. Children: phi 1 lip u n h h - If yes, ages: 1?. 10
9. Education: --4iSL c,t,^n1 i„ T11inn Cn11PZP at 14ii1iam JpWp 11
rnlIPgo in TAharty 'dn_
10. Current Occupation: Insurance sales
11. Job Experience (beginning with present or last position):
Firm AddressTitle Employment Dates
Firm & Address Title Employment Dates
Firm & Address Title Employment Dates
fir✓ VM010 `
12. Members of some committees and commissions must be a registered voter in Palm Desert.
I have been a Palm Desert resident since: R -A n
I have been a registered voter in Palm Desert since: 1- 81
13. Local residents who are qualified to comment on my capabilities (preferably not solneone
connected with the City of Palm Desert):
Tarrjr Nnnrl t Fami 1 W YMr..A 141 -9629
Name Address Telephone No.
Steve Bloomauist 341-1615
Name Address Telephone No.
14. YOUR PERSONAL STATEMENT OF QUALIFICATIONS (add attach-
ment, if necessary):
.M Parks and Recreation Committee
residents ..
. ,,
., ..esDecially
nPcPrt_ uprN arrrArfiVP. T would work very hard to keep our
.._ -
15. Have you ever served on any City committee or commission before? If yes,
describe:
This application will rem= on file for a period of one year.
FOR OFFICIAL USE ONLY
Date Received: k�', c Date Reaffirmed:
Comments:
I2
im
Doty of Palm Desert
73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA 92260-2578
TELEPHONE (619) 346-0611 FAX (619) 340-0574
August 29, 1994
Mr. Dennis James Orsborn
41235 Carlotta Drive
Palm Desert, California 92211
Dear Mr. Orsborn:
At its regular meeting of August 25, 1994, the Palm Desert City
Council accepted your resignation from the Parks and Recreation
Commission with very sincere regret.
We thank you for taking the time to serve your community. We all
know of the extra effort it takes to be involved in civic affairs,
and for your service to this committee has been very much
appreciated.
We are enclosing herewith a Form 730, Leaving Office Conflict of
Interest Statement. We ask that you complete, sign and return the
form to us no later than September 23, 1994. I hope you will not
hesitate to call on us if we can ever be of service to you.
Sincerely,
S. ROY WILSON
MAYOR
Enclosure (as noted)
Em
en
CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
INTEROFFICE MEMORANDUM
TO: Assistant City Manager/Director of Public Works
FROM: Assistant City Manager/Director of Community Development
and Planning
DATE: July 29, 1994
SUBJECT: Parks and Recreation Meeting of July 27, 1994
Parks and Recreation Commission, at it's meeting of July 27, 1994,
have instructed that I communicate the following concerns to you.
1. They would like the missing swings replaced at Ironwood
Park;
2. Repair the broken benches at Olson Field;
3. Additional lighting in the doggie park;
4. Status of the San Pascual bridge;
5. Request that you and Tom Theobald attend out next meeting
to discuss maintenance policies.
RAMON A. DIAZ
ASSISTANT CITY MANAGER/
DIRECTOR OF COMMUNITY
DEVELOPMENT AND PL ING
RAD/db
05
NOTES FROM PARKS & RECREATION COMMISSION
MEETING OF JULY 27, 1994
MCP
1)-�;a) Schedule civic center steering committee meeting for
presentation by Maria Neatherton on aquatic facility
2)
3)
4)
5)
Replace missing swings at Ironwood Park. - ours` -L, ;�L.�CJ�-��
Repair broken bench at ballfields at Olson Park.--ff\-C-r<-''
Ask that Dick Folkers and Tom Theobald attend next Parks and
Rec . meeting. t-, I- iO
Additional lights needed in middle area of the doggie park...
6) Prepare info on the state budget for the next agenda.
7) Check on status of San Pascual bridge (construction was to -
begin in August).^
8) Supply commission
figures.
/db C
with actual Parks & Recreation budget
LMM
N
John Marman
Chairman
Palm Desert Parks and Receation Commission
73-510 Fred Waring Drive
Palm Desert, CA 92260
June 27, 1994
Dear John,
Dennis James Orsborn
41235 Carlotta Drive
Palm Desert, CA 92211
(619) 340-5516
c�
It is with regrets that 1 must announce my resignation from the Palm Desert
Parks and Recreation Commission. Due to employment situations beyond my control,
I will be required to relocate my household and family outside the area.
After residing in this magnificant city for thirteen years, it will be difficult to
imagine calling somewhere else home. I will truely miss the sense of community
and involvement with this township. I only hope that my limited participation has
helped with the progression of Palm Desert. It was wonderful to have worked
with concerned citizen4 and great staff personnel.
I wish only for the best in the future for all that call Palm Desert their home.
The quality of this community is something to be proud of. Please accept this
resignation as it is effective immediately.
Sincerely,
Dennis Jam s Orsborn
Commissioner
ft
/ 691 "- 6 2-4W,
CITY OF PALM DESERT
CHAPTER 11.01
GENERAL PROVISIONS
Sections:
11.01.010
Definitions
11.01.020
Hours of Use
11.01.030
Authority to Close Parks
11.01.040
11.01.050
Application of Chapter
Enforcement Powers of Peace Officers and
City Personnel
11.01.060
Permits for Outdoor Gatherings
11.01.070
Rules and Regulations; Promulgation by City
11.01.080
Manager
Prohibited, Restricted Conduct Generally
11.01.090
Use of Pedestrian, Bicycle, and Golf Cart Ways
11.01.100
Obstructing Pathways
11.01.110
Children Visiting Parks With Lakes
11.01.120
Duty to Care for Animals
11.01.130
Amplified Sound - Purpose of Regulations
11.01.140
Amplified Sound - Permit Required
11.01.150
Amplified Sound - Grant or Denial of Park Use
Permit
11.01.160
Amplified Sound - Power Source Designated
11.01.170
Amplified Sound - Regulation of Volume
11.01.180
Additional Alternate Power Sources - Approval,
Inspection and Fees
11.01.190
Amphitheater - General
11.01.200
Amphitheater - Reservations
11.01.210
Amphitheater - Reservation, Permit Application
11.01.220
Amphitheater - Permit Fee, Insurance
11.01.230
Violation - Penalty
11.011.010 Definitions
For the purpose of this title, the words and phrases set out
in this section shall apply:
A. "Alcoholic beverage" means beer, wine, whiskey,
bourbon, any distillant of wine or any beverage, brew or
distilled liquid containing any portion of alcohol as one of
its contents.
1
B. "Amplified sound" means music, sound wave, vibration,
or speech projected or transmitted by electronic equipment,
including amplifiers.
C. "Camping" means the pitching of tents, use of
sleeping bags, cots, beds or other paraphernalia usually
associated with living in the out-of-doors. This includes the
use of motor homes, recreation vehicles or camper trailers in
parking lots.
D. "Chief of Police" is the chief of police of the city.
E. "City" is the City of Palm Desert.
F. "City Manager" is the city manager of the city.
G. "Director" means the director of public works, or any
other person authorized by him/her, pursuant to law, to act in
his/her stead.
H. "Fire Chief" is the chief of the fire department of
the city.
I. "Group Gathering" means any music festival, art
festival, public dance, political rally, organized meetings,
with or without speakers or entertainment, or food, or similar
gatherings at which music, entertainment, or speeches are
provided for professional or amateurs or by prerecorded or
other means, to which members of the public are invited or
admitted for a charge or free of charge, or which is attended
by thirty or more persons. Parades and outdoor athletic
contests which are otherwise permitted or approved by the city
council, or the city manager, or director of public works, or
chief of police, are not included within this definition.
J. "Overnight sleeping" means sleeping during the hours
between sunset and sunrise.
K. "Park" means any park, playground, athletic
facilities, recreation area or centers, or any other area or
structure maintained and operated by the city itself or in
conjunction with any other governmental or private entity.
L. "Permit" or "Reservation" means written authorization
for exclusive, or semi -exclusive use of parks or buildings or
portions thereof, as provided for and defined in this chapter.
M. "Person" is any person, firm, partnership,
association, group, corporation, company, or organization of
any kind.
2
N. "Special Event" means any group gathering as defined
in 11.01.010 (I) desiring to reserve more than one park
amenity or charging for admission or publicly advertised or
having more than 150 participants.
0. "Vehicle" means any device by which any person or
property may be propelled, moved, or drawn, excepting a device
moved by human power.
11.01.020 Hours of Use
There shall be a park curfew from 11:00 P.M. to dawn on the
use of a public park except as provided in other sections of
this chapter.
11.01.030 Authority to Close Park
A. In an emergency or when the city manager, chief of
police or the director of public works, emergency services
manager (or an appropriately designated representative of any
such official) shall determine that the public safety, or
public health, or public morals, or public interest demands
such action, any park, square, avenue, grounds or recreation
center or any park or portion thereof, may be closed against
the public and all persons may be excluded therefrom until
such emergency or other reason upon which determination of the
city manager, chief of police or the director of public works.
is based has ceased, and upon the cessation thereof the park,
square, avenue, grounds or recreation center or part or
portion thereof so closed shall again be reopened to the
public by order of proper authority.
B. No person having knowledge of or having been advised
of any closure order issued pursuant to subsection (A) of this
section, shall refuse or fail immediately to remove himself
from .the area or place so closed, and no such person shall
enter or remain within any such area or place known by him to
be so closed, until such area or place has been reopened to
the public by order of the proper authority.
11.01.040 Application of Chapter
A. The provisions of this chapter shall apply to and be
in full force and effect at all park and recreation areas
which are now or which may hereafter be under the jurisdiction
and control of the city, including all grounds, roadways,
avenues, parks, buildings, when they are in use as
recreational facilities, and areas, under the control,
management or direction of the director of public works of the
3
city. The provisions of this chapter shall govern the use of
all such parks and recreation areas and the observance of such
provisions shall be a condition under which the public may use
such parks and further be applicable outside such parks and
recreation areas where the context indicates an intention that
they so applied.
B. The provisions of this chapter shall not apply to any
public officer, employee or peace officer who is acting in the
course of and within the scope of the public business, nor to
any other person conducting public business or related
activities for, on behalf of, and pursuant to lawful authority
of, an appropriate public entity.
11.01.050 Enforcement Powers of Peace Officers and City Personnel
A. Power and authority is hereby given to the city
manager, the director of public works, or his/her designess,
and to any of the department of public works attendants
employed in such parks or recreation areas, in their
discretion, to eject and expel from such parks or recreation
areas or building thereon, any person who shall violate any of
the provisions of this chapter or any other law, ordinance orn
Adopted for the regulation and goverment of such parks or
recreation areas, or of public places in general. In addition
to his ordinary powers of arrest or citation, any peace
officer enforcing any such law or regulation shall be
authorized, in lieu of arresting or citing any violator, in
his discretion to so eject and expel such violator.
B. No person being ejected or expelled pursuant to the
authority of subsection (A) shall refuse to leave as ordered,
nor shall any person who has been so ejected or expelled,
return, during the calendar day in which he was ejected, to
the same park,. recreation area or building,. unless
specifically permitted to do so by the person who ejected him
or by the city manager or the director of public works.
11.01.060 Permits For Group Gatherings
No person shall hold, conduct, participate in, attend or
address any meeting, organized gathering or assemblage, group
picnic celebration, parade, service or exercise, of thirty or
more persons, in any park or recreation area without a written
permit granted by the Director as provided herein.
The application process for a Park Use Permit for group
gatherings is described in detail in Section 11.04.030.
4
rm
11.01.070 Rules and Regulations; Promulgation by City Manager
A. The city manager shall have power and authority to
promulgate rules and regulations governing the use and
enjoyment by the public and by individual members of the
public, or any park, recreation area, recreation or community
center, or any portion thereof, or governing the use and
enjoyment of any building, structure, equipment, apparatus or
appliances thereon, or governing any portion of the foregoing.
A copy of such rules and regulations, or a synopsis thereof
shall be posted in some conspicuous place at or near the
premises where such rules and regulations are to be effective,
or in lieu thereof, signs or notices may be posted at or near
said premises in order to give public notice of said rules and
regulations.
B. No person having knowledge of or having been advised
of any such rule or regulation promulgated pursuant to
subsection (A) or this section, shall disobey, violate, or
fail to comply with, any such rule or regulation.
C. No person shall disobey, violate, or fail to comply
with, any instruction, sign or notice posted in any park
recreation area, or community or recreation center, or in any
building or structure thereon, for the control, management, or
direction of such premises, when said instruction, sign or
notice has been posted in implementation of any rule or
regulation promulgated pursuant to subsection (A) of this
section.
11.01.080 Prohibited Conduct Generally
Within the limits of any public park or recreation area of the
city, no person shall:
(1) Ride or drive any horse or other animal, or propel any
vehicle, cycle or automobile, except at a place especially
designated and provided for such purpose;
(2) Carry or discharge any firearm, air gun, slingshot or
other device designed or intend to discharge, or capable of
discharging any dangerous missile, provided that this
subsection shall not apply to any peace officer or other
person lawfully licensed to carry a concealed weapon or who
regularly carries a weapon in connection with private
employment protecting property or persons (e.g.) private
patrol services and bodyguards);
(3) Carry or discharge any firecracker, rocket, torpedo or any
other -fireworks, provided that this subsection shall not be
deemed to prohibit the possession or use of safe and sane
fireworks not otherwise prohibited by law, at places
5
in
designated or provided for such purpose;
(4) Cut, break, injure, deface, or disturb any tree, shrub,
plant, rock, building, cage, pen, monument, fence, bench or
other structure, apparatus or property; or pluck, pull up,
cut, take or remove any shrub, bush, plant or flower; or mark
or write upon, paint or deface in any manner, any building,
monument, fence, bench or other structure;
(5) Cut or remove any wood, turf, grass, soil, rock, sand,
gravel, or fertilizer;
(6) Swim, bathe, wade in, or pollute the water of any
fountain, pond, lake or stream, except at a place especially
designated and provided for such purpose;
(7) Make or kindle a fire except in a picnic stove, brazier,
fire pit, or other appropriate device provided or approved for
that purpose by the public authorities;
(8) Camp or lodge therein at any time, or otherwise remain
overnight, whether or not in a structure permanently affixed
to the ground, except at a place especially designated and
provided for such purpose (including, if overnight camping is
involved, the place shall have been cleared for such use by
the chief of police);
( 9 ) Wash dishes or empty salt water or other waste liquids
elsewhere than in facilities provided for such purpose;
(10) Leave garbage, cans, bottles, papers or other refuse
elsewhere than in receptacles provided therefor;
(11) Play or -bet at or against any game which is played,
conducted, dealt or carried on with cards, dice, or other
device, for money, chips, shells, credit or any other
representative of value, or maintain or exhibit any gambling
table or other instrument of gambling or gaming;
(12) Indulge in riotous, offensive, threatening, or indecent
conduct, or abusive, threatening, profane or indecent
language;
(13) Disturb in any unreasonable manner any picnic, meeting,
service, concert, exercise or exhibition;
(14) Distribute any commercial handbill without a prior permit
to do so from the department of code enforcement or city
manager, which permit shall be issued only after due
processing of an application and then only if the city manager
determines that it would be affirmatively in the public
interest to allow upon public property the commercial activity
6
em
involved;
(15) Post, place, erect, or leave posted, placed or erected,
any commercial or noncommercial bill, handbill, circular,
notice, paper, or advertising device or matter of any kind, in
or upon any building, structure, pole, wire, or other
architectural or natural feature of whatever character, except
upon a bulletin board or such place especially designated and
provided for such purposes, unless prior approval to do so has
been obtained from the city manager, which approval shall be
given only if the city manager determines that it would be
affirmatively in the public interest to allow the use of
public property for such purposes, or that constitutional
principles require that the same be allowed;
(16) Place barricades, ropes, tape, or other restricting
device for the purpose of limiting the use of any park amenity
from persons or groups unless prior approval to do has been
obtained from the Director or city manager. Which approval
shall be given only to city personnel or city designee to
install or inspect installation.
(17) Sell or offer for sale any merchandise, article or thing
whatsoever, or practice, carry on, conduct, or solicit for,
any trade, occupation, business or profession, unless such
activity has been expressly allowed pursuant to specific
provisions to such effect contained in either: a concession
agreement or franchise or the like duly entered into or
granted by the city council;
(18) Remain, stay or loiter therein between the hours of
eleven p.m. and dawn of the following day, except while
attending a gathering or meeting for which a permit has been
issued or which is being sponsored or conducted by the city
department of community services. This subsection shall not
apply to persons lawfully lodging, camping or otherwise
remaining overnight at a place especially designated and
provided for such purposes (including, if overnight camping is
involved, the place shall have been cleared for such use by
the chief of police);
(19) Use any restroom, washroom or dressing facility
designated for the opposite sex, except that this subsection
shall not apply to children six years of age or younger who
are accompanied by an adult or other older person;
(20) Row, sail or operate any boat, craft or other device, on
or in any pond, lake, stream of water except at such place as
is especially designated and provided for use of such boat,
craft or device;
(21) Hunt, frighten, chase, set snare for, catch, injure or
7
destroy any animal or bird, or destroy, remove or disturb any
of the young or eggs of same, or injure or maltreat any
domestic or other animal;
(22) Fish with hook and line, seine, trap, spear or net, or by
any other means, in any pond, lake, stream or water, except at
a place especially designated and provided for such purpose;
(23) No person shall bring into, consume, or have in their
possession in any park an alcoholic beverage as defined in
Section 11.01.010A, except as provided by Palm Desert
Municipal Code 9.58.040.
(24) No person shall urinate or evacuate their bowels within
any public area except in a public restroom.
11.01.090 Use of Pedestrian and Bicycle or Golf Cart Ways
A. No person shall drive or operate any motorized
vehicle, motorcycle, motor driven cycle on any area which has
been designated, set aside, or is used, as a pedestrian
walkway, trail, path, lane or way, or as a bicycle or golf car
trail, path, lane or way without written approval of the city
manager, director of public works or maintenance supervisor.
Section 11.01.090 (A) does not apply to electric golf carts
unless otherwise posted.
B. The public entity having ownership or control over
any such trail, path, lane, way or walkway may cause the same
to be posted with an appropriate sign or signs expressly
allowing the use of vehicles or devices otherwise prohibited
under the provisions of subsection (A) of this section shall
be inapplicable.
C. The provisions of subsection (A) of this section
shall not apply to any electrically -driven wheelchair,
carrying a physically limited or otherwise physically
incapacitated person. -
D. The public entity having ownership or control over
any trail, path, lane, way or walkway mentioned in subsection
(A) of this section, may, by the posting of any appropriate
sign or signs,. further restrict the use of such trail, path,
lane, way or walkway by persons riding bicycles or other non -
motorized vehicles or devices, and when any such sign is
posted, no person all disobey any prohibition, restriction,
direction or other regulation expressed thereon.
8
11.01.100 Obstructing Pathways
No persons shall assemble, collect or gather together in any
walk, driveway, passageway or pathway in any park or in other
places set apart for the travel of persons or vehicles in or
through any park or recreation area, or occupy the same so
that the free passage or use thereof by persons or vehicles
passing along the same shall be obstructed in any unreasonable
manner.
11.01.110 Children Visiting Parks with Lakes
No parent, guardian, or any person having the custody of any
child under the age of eight years, shall cause, permit or
allow such child to enter or visit any public park or
recreation area having a lake within the boundaries of such
park or recreation area unless such child is accompanied by a
person of not less than sixteen years of age.
11.01.120 Duty to Care for Animals
A. Dogs or cats must be led by a cord or chain not more
than six feet long or properly confined within the interior of
a vehicle, except:
(1) When dogs which have been specially trained and are
being used by blind or disabled persons to aid and guide
them in their movements; .
(2) When dogs are within the boundaries of Canine
Commons and not posing a threat to other animals, persons
or property;
(3) Small pets which are kept on the person of the
possessor at all times;
(4) In connection with activities authorized in writing
by the Director, including fowl or other animals turned
loose at the direction of the Director.
B. It is the mandatory duty of all persons owning,
possessing, in control of, or otherwise responsible for a dog,
cat or an equine animal in a city park to promptly collect,
pick up and remove all fecal matter left behind by said animal
in or upon the park; but this section shall not apply to guide
dogs for blind or disabled persons.
9
on
11.01.130 Amplified Sound - Purpose of Regulations
The city has enacted those sections of this Chapter regulating
amplified sound for the sole purpose of securing and promoting
the public health, comfort, safety and welfare of its
citizenry. The use of electrical equipment of any kind in a
city park poses physical risks of harm for which the city may
have liability unless such use is reasonably regulated.
Additionally, the right of persons to speak is properly
limited with regard to time, place and manner by balancing the
correlative constitutional rights of the citizens of this
community to privacy and freedom.from the public nuisance of
excessively loud and unnecessary sound.
11.01.140 Amplified Sound - Permit Required
It is unlawful for any person to install, use, and operate
within a park a loudspeaker or any sound amplifying equipment
for the purposes of giving instructions, directions, talks,
addresses, or lectures, or of transmitting music to any
persons or assemblages of persons in a park or in the vicinity
thereof, except when installed, used, or operated in
compliance with one of the following provisions:
A. By authorized city personnel or a contractor of the city
retained for this purpose; or
B. Under a reservation or park use permit issued by the
Director, and when operated in accordance with terms of that
reservation or permit.
11.01.150 Amplified Sound - Grant or Denial of Park Use Permit
A. In determining whether to grant or deny a park use permit
pursuant to Chapter 11.04, the Director shall be guided by the
following considerations:
1. The extent to which sound may carry into private or
residential areas of the city.
2. Any actual conflict with other scheduled park uses or
events.
3. The necessity for careful and safe provision of
electricity and the safety of individuals near such
electrical sources.
Me
M
B. If the Director denies the park use permit based on
applicant's desire to have amplified sound, the applicant may
appeal the Director's decision to the city council as
described in Chapter 11.04 of this Code.
C. The Director shall not deny a permit on the basis of
any dislike for or disagreement with the content of any
proposed talks, addresses, lectures, or musical presentations.
11.01.160 Amplified Sound - Power Source Designated
Amplifiers permitted in parks shall be operated only through
a power source provided by the city.
11.01.170 Amplified Sound - Regulation of Volume
A. If, at any time, the Director, Chief of Police or
Director of Code Compliance determines that the sound produced
by an amplified sound system in a park is in violation of
acceptable noise levels, a city employee or officer shall
request the person in charge of the assembly, or any other
person appearing to be involved in the production of the
sound, to immediately reduce the level thereof. If the sound
is not reduced within five minutes from the first notice to
the acceptable level as determined by the authorized
representative, the employee or officer shall immediately
cause the city power source to be terminated.
B. The maximum sound level in the park shall be set at
a 70 decibel average for any fifteen minute period. Sound
levels shall be .measured at specified points as determined by
the city engineer. To protect the health, safety and welfare
of park users and adjacent residents.
11.01.180 Additional Alternate Power Sources - Approval,
Inspection and Fees
Any additional or alternate power source for lighting or other
purposes which may be required must be approved for such use
by the Department of Public Works or by the City Building and
Safety Director. The Building and Safety Department, or their
designee, must inspect all connections, wiring and components
of sound, lighting and/or wiring systems prior to rehearsal
and/or performance, and each may impose a fee for such
inspections.
11
11.01.190 Amphitheater - General
A. The reservation, use, operation of the City
Amphitheater shall be the responsibility of the Director. A
description of the facility may be obtained from the Director.
B. Person or groups using the facility must provide all
audio and lighting equipment, patch and electrical cords and
personnel required for set up/tear down, clean-up, event
management, security, dressing facilities, backdrops and
props.
11.01.200 Amphitheater - Reservation
A. Amphitheater hours are Monday through Sunday between
9:00 A.M. to 10:30 P.M. exclusive of set-up or sound checks,
tear down and warm-up time.
B. The users of the Amphitheater may charge admission or
request donations of attendees upon specific approval given by
either the City Manager or City Council within amphitheater
permit. However, the facility is designed as public area and
does not lend itself to restricted access events. A specific
plan must be developed identifying separated areas and type of
admission or donation collection.
C. The City shall not be held liable or responsible if
the facilities are deemed unusable for a scheduled event for
any reason.
11.01.210 Amphitheater - Reservation, Permit Application
A. An application form to reserve the Amphitheater may
be obtained from the Director. The procedure to reserve the
amphitheater is set by PDMC Section 11.04.030, except the
following information shall be provided on the amphitheater
permit:
(1) Any admission or donation collection and use of
funds;
(2) Age group performance is directed to;
(3) Anticipated size of audience;
(4) Proposed sound and lighting equipment;
(5) Proposed event management;
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(6) Time schedule for set-up, sound checks, performance
and tear -down;
(7) Proposed crowd control and security measures;
(8) Parking requirements.
B. The applicant is solely responsible for consequences
resulting from promotion, advertising, tickets sales, and
other costs and responsibilities associated with the holding
of the event.
C. The City Manager shall be responsible for final
approval of all applications.
(1) No application for the use of the amphitheater shall
be transferable without the written consent of the City
Manager.
D. The application may be approved, rejected, or
approved with conditions. Should the application be rejected,
applicant shall be notified by letter. The letter will state
why the application is being denied.
E. The applicant may appeal the decision pursuant to
Section 11.04.080 of this Code.
11.01.220 Amphitheater - Permit Fee and Insurance
A. The Director shall keep a list of current fees and
charges associated with the reservation of the amphitheater
for dissemination to the public. In addition to the permit
fee, the user shall agree to:
(1) Bear the cost of all police and security;
(2) Make a security deposit to cover costs to oversee
the event, city staff time, and facility preparation;
(3) Reimburse the city for any additional costs incurred
for unusual clean-up, facility repair and additional
services.
B. (1) Any person or group holding an event at the
amphitheater shall provide evidence of current insurance, with
the city named as an additional insured, insuring the city
from any and all liability for injury to persons or property
resulting from the activity; or
(2) Obtain insurance through the city, based on
city insurance schedule and rates at user's cost.
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11.01.230 Violation - Penalty
It is unlawful for any person to violate any provision or fail
to comply with any of the requirements of this chapter. Any
person violating any provision of this chapter or failing to
comply with any of the requirements is deemed guilty of a
misdemeanor in accordance with Chapter 1.12 of this Code.
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CHAPTER 11.04
PARK RESERVATIONS AND PARK USE PERMIT
Sections:
11.04.010
Reservation - Responsibility
11.04.020
Reservation - Without Formal Park Use
11.04.030
Reservation - Formal Park Use Permit
11.04.040
Reservation Fee & Cleaning Deposit
11.04.050
Issuance of Permit for Park Use
11.04.060
Notice of Rejection
11.04.070
Late Application
11.04.080
Appeal
11.04.090
Persons to be Notified
11.04.100
Violation - Penalty
11.04.110
Severability
ll..04.010 Reservation - Responsibility
Permit
The Director, or his designee, shall be responsible for
scheduling and controlling the use of parks, or portions
thereof, for the maximum benefit and participation by
interested persons or groups, both public and private. All
reservable areas in the city parks shall be subject to
reservation according to the rules and regulations of the city
or the city's recreation provider. Activities sponsored by
the city or its recreation provider shall be given preference
in the use of city parks.
11.04.020 Park Use Without Formal Park Use Permit
A. General Park Use
Use of the park amenities, including athletic courts and
fields, picnic areas and tables, playgrounds, sitting areas,
pathways, and other recreation and open space areas are on a
first -come, first -served basis unless otherwise specified by
the city. Some park areas are for general public use and are
not reservable.
B. Groups of less than thirty persons desiring the use of
park areas or structures, deemed by the Director as
15
4
reservable, may request the Director to reserve designated
park areas for such use. If the group of less than thirty
desires to reserve a specific park area, the group must make
application for a formal park use permit. If the group of
less than thirty desires to have an activity in the park, the
group may utilize the park areas on a first -come, first -served
basis as long as the park area is not reserved and the
proposed activity meets all other city requirements for park
use and the use is reasonable in relation to the use of the
park by other persons or as to the effect of such use upon the
peace of the neighborhood.
11.04.030 - Reservation - Formal Park Use Permit
Any person desiring to hold, conduct or manage a group
gathering as defined in Section 11.01.010(I) shall, not less
than 30 nor more than 120 days before the date on which it is
proposed to conduct or hold such group gathering, file with
the Director, or their designee, a verified application on a
form furnished by the city, setting forth the following
information:
A. The name of the person or organization wishing to
conduct or hold such group gathering;
B. If the outdoor gathering is proposed to be conducted
or held for, or on behalf of, or by any organization, the
name, address and telephone number of the headquarters of
organization and the authorized responsible head of such
organization;
C. The name, address and telephone number of the person
who will be the chairman or who will be responsible for
conducting or holding of the group gathering.
D. The name, address and telephone number of the person
or organization to whom the permit is desired to be issued;
E. The date when such group gathering is to be conducted
or held;
F. The place at which the group gathering is desired to
,be held;
G. The approximate number of persons who will attend
such group gatherings;
H. The time the group gathering is to commence and the
time it will terminate;
I. All of the specific park areas or amenities or
16
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portions of a given public park area such group gathering will
occupy, use or reserve;
J. Any specific needs or amenities such as water,
electricity or any other serivice;
K. Whether the group will apply for the use of amplified
sound.
11.04.040 Reservation Fee and Cleaning Deposit
A. The applicant shall submit a refundable cleaning
deposit. The amount of the deposit shall be determined by the
Director, based upon the number of persons expected to attend
the group gathering. The deposit shall be used exclusively
for cleaning of the facility after the conclusion of the group
gathering. Any portion of the deposit not used for such
cleaning shall be automatically refunded within fifteen (15,)
days after the event.
B. The applicant shall submit a non-refundable
administration fee at the time of park use permit- application
submittal. The amount of the fee shall be determined by the
Director, based on the cost of administrating the reservation,
processing the application, and guaranteeing the availability
of the facility.
C. The applicant shall submit a reservation fee at the
time of the park use application submittal. The amount of
reservation fee shall be determined by the Director, based on
the actual cost of posting the permit, supervising the group
gathering and inspecting the recreation area after the
conclusion of the group gathering. The Director may establish
a fee schedule discounting the reservation fee for applicants
residing within Palm Desert. The reservation fee shall be
refundable only when:
(1) The Director receives a written notice from the
responsible person or chairman of the group cancelling
the permit; and
(2) The notice cancelling the permit is received a
minimum of one day (24 hours) prior to the permitted
event; and
(3) No city or public entity funds were expended for
recreation improvements prior to the written
cancellation. If funds were expended by the permitted
organization or group, the group is entitled to the
difference between the fee and the expenditures, if any.
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D. The applicant shall submit to the Director any and
all special fees as described in the Palm Desert Municipal
Code including but not limited to Section 11.01.180,
Additional Alternate Power Sources - Approval Inspection and
Fees. These fees shall be imposed by the Director and are not
refundable.
E. The Director shall keep a list of current park use
fees and charges associated with the reservation of the
recreation and park amenities for dissemination to the public.
The Director shall also keep a current procedure for payment
of said fees along with the rules and regulations of all park
use.
11.04.050 Issuance of Permit for Park Use
The Director shall issue a permit as provided for by this
chapter when, after investigation and consideration of
information contained in the application, or information from
any other source, he finds that:
A. The holding of conducting of such outdoor gathering
will not substantially interrupt or prevent the safe and
orderly use of the public park by persons other than those
attending the group gathering;
B. The concentration of and conduct of persons attending
such group gathering will not unduly interfere with the proper
police and fire protection of, or ambulance service to, the
public park or -areas contiguous to the public park;
C. The holding or conducting of such group gathering not
reasonably likely to cause injury to person or property or to
provoke disorderly conduct or create a disturbance;
D. The holding or conducting of such group gathering
will not require the diversion of so great a number of police
officers to maintain proper order, so as to prevent normal
police protection to the city;
E. Such group gathering is not to be held for the sole
purpose of advertising the goods, wares, services or
merchandise of an individual or specific groups of business
establishments or wholesale or retail vendors. (Ord.210S1
(Part),1979)
18
11.04.060 Notice of Rejection
The Director shall act upon the application for a group
f
gathering permit within ten days after the filing thereof. I
the Director disapproves the application, he shall mail to the
applicant within fifteen days after the date upon which the
application has been filed a notice of his action, stating the
reasons for his denial of the permit. Such notice on shall
be
in
writing and mailed to the address by the applicant
he
application for permit. (Ord.210 Sl (Part), 1979)
11.04.070 Late Application
The Director shall have discretionary authority to consider
any application for a permit for a group gathering which is
filed less than thirty days before the date such group
gathering is proposed to be held (Ord.210 Sl (Part), 1979)
11.04.080 Appeal
Any person who had been denied a permit required by this
chapter may appeal to the city council by filing a written
notice of the appeal within five days after the mailing by the
Director of the notice of rejection or denial. (Ord.210 Sl
(Part)11979)
11.04.090 Persons to be Notified
Immediately upon the granting of a permit for a group
gathering, the Director shall send a copy of the approved
permit to the following:
A. City Manager.
B. Coachella Valley Recreation and Park District
C. Fire Chief
D. YMCA
E. Planning Director
F. Riverside County Sheriff's department
may be
G. Any public official whose authorityfunctions
affected by the holding of a group gatherin g or Problems
which may arise as a result of the group gathering.
11.04.100 Violation - Penalty
It is unlawful for any person to violate any provision or fail
to comply with any of the requirements of this chapter. Any
person violating any provision of this chapter or failing to
19
MM
comply with any of the requirements is deemed guilty of a
misdemeanor in accordance with Chapter 1.12 of this Code.
11.04.110 Severability
If any provision, clause, sentence, or paragraph of this
chapter, or application thereof, to any person, establishment,
or circumstances, shall be held invalid, such validity shall
not affect the other provisions of this chapter which can be
given effect without the invalid provision or application, and
to this end, the provisions of this chapter are hereby to be
severable.
20
NOTES FROM MAY 11, 1994
PARKS AND RECREATION COMMISSION MEETING
1) INTERACTIVE FOUNTAIN:
a)
Discuss
our sand
situation with Wet Designs and what
problems
could occur if sand gets in the jets;
b)
Get more
detailed
info on Water Sprites;
c)
Mr. Diaz
to take
video and concept to staff management
meeting
and civic
center steering committee meeting for
their input. Report back to commission at May 25th
meeting.
2) AQUATIC FACILITY:
Revise memo to city council and bring back to commission at
May 25th meeting. Add to memo: projected maintenance, solar
heating, co -generation heating, chlorination, state-of-the-art
timing system, under water speaker system.
3) Determine possible sites available in park for bocchi-ball and
horseshoe pits to report back at next meeting.
4) Request city council approval to order tennis court benches,
tennis court nets and tennis court numbers.
5) Check on status of missing swings at Ironwood Park.
6) Check on status of replacing sand in volleyball courts.
7) Find out schedule on the ballfield lights at the college and
inform John Marman so that he can plan to work with them on
getting some of the lights replaced at the same time.
8) Report on where the monies went on the Palm Desert Tennis Cup.
9) Wheelchair access ramp in tot lot area of Ironwood Park needs
to be adjusted as it is too easy for a child to catch his foot
on it ( from either the swing or the scoop shovel) . Dangerous!
10) Trash containers placed along E1 Paseo and additional
containers at Olson Park.
11) Additional lighting needed in center of dog park.
1) What is the problem? ���ti oar"PSME�`
A. Poor maintenance of the tennis courts "'o' F� `ePMNOSF�`
B. Or unacceptable levels of maintenance
C. Need for someone other than public works to maintain
2) What � c� of he problem?
3) What are all possible solutions?
qr
4) What solution do you suggest?
�V /� � ��-y�c?.mom !cam/�//�%'�2/�Zdtl-L2�'�`✓' L !/J` ��L�i� �iG -s—.-�O
M
NOTES FROM PARKS AND RECREATION MEETING
OF APRIL 13, 1994
1) Get more detailed specifics on total installation costs as
well as maintenance costs for Liquid Labyrinth and Water
Sprites.
2) Proceed with process on hiring pool consultant.
3) Look into adding lights and shade trees to dog park.
4) Leash law signs needed at Ironwood Park.
En
CITY OF PALM DESERT
MEMORANDUM
TO: Rudy Acosta
FROM: Donna 'Bitter, Recording Secretary(��
DATE: March 24, 1994
SUBJECT: Parks and Recreation Commission Action
The following action was taken at the March 9, 1994 Parks and
Recreation Commission meeting:
Action:
It was moved by Commissioner Neatherton, seconded by
Commissioner Orsborn, to endorse the concept of the iron
catcher sculpture as the Art -In -Public -Places requirement
for the baseball fields at the civic center park. Motion
carried 5-0.
/db
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REMINDERS FROM
PARKS AND RECREATION COMMISSION MEETING
OF MARCH 9, 1994
1) Info needed from Wet Designs:
Complete cost breakdown on design, installation and
yearly maintenance on "Liquid Labyrinth" and "Popjet
Playground".
See if they have more detailed information on these two
pieces.
See about possibility of expanding the Popjet Playground.
2) Meet with Tim McElways from C.O.D. to get specs needed for
water polo and water volleyball.
3) Get name of pool consultant that Jerry Hundt recommended.
4) Check on status of San Pascual bridge.
5) Check into adding needed StOD sign at entry to area of "Y"
building from San Pablo.
t�A