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HomeMy WebLinkAbout1994-09-28 PRC Regular Meeting Agenda PacketK AGENDA PALM DESERT PARKS AND RECREATION COMMISSION WEDNESDAY, SEPTEMBER 28, 1994 9:00 A.M. - COMMUNITY SERVICES CONFERENCE ROOM 73-510 FRED WARING DRIVE ***************************************************************** I. CALL TO ORDER II. APPROVAL OF MINUTES: September 14, 1994 III. DISCUSSION ITEMS: A. SECTION 4 B. COMMISSIONER PEAT: BY-LAWS ELECTIONS BUDGET ORGANIZATIONAL CHART C. REVIEW OF OTHER COMMISSION AGENDAS IV. ORAL COMMUNICATIONS: 1. Any person wishing to discuss any item not otherwise on the agenda may address the commission at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of five minutes unless additional time is authorized by the commission. 2. This is the time and place for any person who wishes to comment on non -hearing agenda items. It should be noted that at commission discretion, these comments may be discussed. Remarks shall be limited to a maximum of five minutes unless additional time is authorized by the commission. V. ADJOURNMENT: ***************************************************************** DECLARATION OF POSTING I, Donna C. Bitter, of the Community Development Department of the City of Palm Desert, do hereby declare that the foregoing agenda for the Parks and Recreation Commission meeting of Wednesday, September 28, 1994, was posted on the bulletin board by the outside entry to the County Chamber, 73-510 Fred Waring Drive, Palm Desert, on Friday, September 23, 1994. ated• September 23, 1994 (? e6z� DONNA C. BITTER Senior Office Assistant City of Palm Desert, California m em CITY OF PALM DESERT PARKS AND RECREATION COMMISSION BY-LAWS Adopted: � , —,zq— w TABLE OF CONTENTS PAGE 1. GOALS AND OBJECTIVES OF THE PARKS AND RECREATION COMMISSION Introduction I Goals 1 Ob iect 1 ves I Implementation Measures 2 2. MEMBERSHIP - TERMS - VACANCIES 3 3. COMPENSATION OF MEMBERS 3 4. CHAIRMAN 3 5. SECRETARY 3 6. DUTIES 4 7. MEETINGS Regular Meetings 4 Adiourned Meetinas 4 Soecial Meetinas 5 Notice of Meetinas 5 Meetinas to be Public 5 8. ORDER OF BUSINESS Aqenda 5 Aaenda Deadline 6 Roll Call 6 Approval of Minutes 6 Presentation by Members of the Commission 6 9. ROBERTS RULES OF ORDER 7 10. ADDRESSING THE COMMISSION 7 Written Correspondence 7 PARKS AND RECREATION MISSION BY -LAMS 1. GOALS AND OBJECTIVES OF THE PARKS AND RECREATION COMMISSION Introduction The City Council of Palm Desert by Resolution No. 76-145 has created the Parks and recreation commission as an advisory body to assist the city in developing recommendations to meet the needs of the community in the area of parks and recreation. In order to provide for some sense of direction and purpose. the parks and recreation commission has been requested by the city council to prepare Its' by-laws to include, among other things. aoals and objectives. Therefore, the following represents the initial goals and objectives of the parks and recreation commission. GOALS Recognizing that one of the basic needs of the citizens of the community is for recreation, the parks and recreation commission proposes to advise the city council on the best possible methods that this need can be met. OBJECTIVES a) To advise the city council of the actual, individual parks and recreation needs of the community and to recommend the priorities in which these needs should be met. b) To assist the city council in the coordination of the parks and recreation activities or other special districts and public aaencies in and adjacent to the city. PARKS AND RECREATION COMMISSION BY-LAWS c) To obtain continuous citizen input as a means to quantifying the parks and recreation needs of the community for the council. d) To advise the council as to appropriate levels and standards of Improvements and recreational facilities in the community. i e) To advise the city council as to the appropriate locations of park facilities throughout the community to guarantee convenient access and usability by all the citizens of the community. f) To assist other commissions, boards and staff of the city in developing plans and programs which include parks and recreational facilities. g) To develop and recommend to the city council a comprehensive parks and recreation program which could be adopted by the city as a master plan of parks and open space. h) To assist and advise the city council and other agencies in developing capital improvements in the area of parks for the community. IMPLEMENTATION MEASURES a) Commission shall be consulted in ample time to give their opinion on park and recreation programs and funds. b) All park and recreation plans shall be reviewed by the commission prior to adoption. c) Any substantive questions or issues brought before the city council relating to parks and recreation should be referred to the commission for review and comment. 2 PARKS AND RECREATION COMMISSION BY-LAWS 2. MEMBERSHIP - TERMS - VACANCIES The parks and recreation commission shall consist of five members. Members are appointed by and serve at the pleasure of the city council. Commissioners shall be appointed to four year terms unless appointed to fill an unexpired term. 3. COMPENSATION OF MEMBERS The parks and recreation commission shall act as such without any compensation. 4. CHAIRMAN The appointed members of the parks and recreation commission shall elect their own chairman. who shall preside at all meetings. The chairman and vice chairman as elected by the commission, shall hold office for a term of one year from and after his date of election. Thereafter, successive elections shall elect a new chairman and vice chairman at each succeeding vear. The chairman or vice chairman may serve for more than one successive term. 5. SECRETARY The parks and recreation commission secretary shall be a city staff person. established by the city manager, to record the minutes of the commission meetings. 3 PARKS AND RECREATION COMMISSION BY-LAWS 6. DUTIES The parks and recreation commission shall have the power, and it shall be the duty of the commission. to make recommendations to the city council and to advise the council in matters pertaining to the creation. 'operation. maintenance, management and control of community recreation Programs, of playgrounds and indoor and outdoor recreations, activities and facilities. 7. MEETINGS REGULAR MEETINGS The Parks and Recreation Commission of the City of Palm Desert shall hold regular meetings at city hall. 73-510 Fred Waring Drive, Palm Desert. California. on the 2nd and 4th Wednesdays of the month. When the day for any regular meeting of the commission falls on a legal holiday, no meeting shall be held on such holiday, but a regular meeting may be held at the same hour on the next succeeding Wednesday thereafter that is not a holiday. Commission may change the date and times of their regular meetings subject to approval by the city council. ADJOURNED MEETINGS Any meetings may be adjourned to a time, place and date certain. but not beyond the next regular meeting. Once adjourned, the meeting may not be reconvened. 4 PARKS AND RECREATION COMMISSION BY-LAWS SPECIAL MEETINGS Special meetings may be called by the chairman or a majority of commission members on 72 hour notice. Only matters contained in the notice may be considered. 1 NOTICE OF MEETINGS Mailed or personally delivered notice is required of all regular, adjourned and special meetings. Posted notice is required of all meetings 72 hours prior to the meeting. MEETINGS TO BE PUBLIC All regular, adjourned, study sessions and special meetings of the commission shall be open to the public. 8. ORDER OF BUSINESS AGENDA The order of business of each meeting shall be as contained in the agenda prepared by the secretary. The agenda shall be a listing by topic of subjects which will be taken up for consideration and disposition in the following order, except with the unanimous consent of the commission, Items may be taken out of order. Call to Order Roll Call Approval of Minutes 5 PARKS AND RECREATION COMMISSION BY -LAMS Discussion Items Oral Communications Comments Adjournment i AGENDA DEADLINE Any person wishing to place an item on the agenda shall provide sufficient information to the secretary seven (7) days prior to the next scheduled meeting. No matters other than those on the agenda shall be finally acted upon by the commission. ROLL CALL Before proceeding with the business of the commission, the secretary shall call the rot) of the commissioners and the names of those present shall be entered in the minutes. APPROVAL OF MINUTES Unless the reading of the minutes of the previous commission meeting is reauested by a majority of the commissioners. such minutes may be approved without reading if the secretary has previously furnished each commissioner with a copy thereof. PRESENTATION BY MEMBERS OF THE COMMISSION The chairman or any commissioner may bring before the commission any new business under the comments portion of the agenda subject to the laws of R Ole PARKS AND RECREATION COMMISSION BY -LAMS the State of California governing public meetings and appointed boards and commissions. 9. ROBERTS RULES OF ORDER iAll meetings of the Palm Desert Parks and Recreation Commission shall be conducted in accordance with Roberts Rules of Order; except that a majority vote of the commission rather than a quorum shall be required for any action. 10. ADDRESSING THE COMMISSION Any person desiring to address the commission shall proceed to the podium and wait to be recognized by the presiding officer. After being recognized. he shall state his name and city of residence for the record and shall limit his remarks to the question under discussion. All remarks and questions shall be addressed to the chair and not to any individual commissioner, staff member or other person. No person shall enter into any discussion without being recognized by the presiding officer. No person shall address the commission without first securing Permission of the commission. WRITTEN CORRESPONDENCE The secretary is authorized to receive and open all mail addressed to the commission as a whole and give it immediate attention to the end that all administrative business referred to in said communications and not necessarily requiring commission action may be disposed of between 7 PARKS AND RECREATION COMMISSION BY -LAMS commission meetings. Any communications requiring commission action will be reported to the commission at the next regular meeting at which the secretary can have a report and recommendation on the matter. M