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HomeMy WebLinkAbout1995-03-08 PRC Regular Meeting Agenda Packet AGENDA PALM DESERT PARKS AND RECREATION COMMISSION WEDNESDAY, MARCH 8, 1995 9 :00 A.M. - COMMUNITY SERVICES CONFERENCE ROOM 73-510 FRED WARING DRIVE ***************************************************************** I . CALL TO ORDER II . APPROVAL OF MINUTES: January 11, 1995 January 25, 1995 February 8, 1995 February 22, 1995 III . ORAL COMMUNICATIONS: 1 . Any person wishing to discuss any item not otherwise on the agenda bay address the commission at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of five minutes unless additional time is authorized by the commission. 2 . This is the time and place for any person who wishes to comment on non-hearing agenda items . It should be noted that at commission discretion, these comments may be discussed. Remarks shall be limited to a maximum of five minutes unless additional time is authorized by the commission. IV. DISCUSSION ITEMS: A. REORGANIZATION B. REVIEW OF PROPOSED REVISED BY-LAWS C. PARK TOUR FOLLOW-UP D. CIVIC CENTER PARK: 1 . HORSE SHOE & BOCCHI BALL LOCATION 2 . INTERACTIVE FOUNTAIN 3 . AQUATIC FACILITY 4 . TOT LOT SAND 5 . COVERS FOR BALLFIELD DUGOUTS E. DESERT AIDS WALK F. UPDATE ON IRONWOOD PARK VANDALISM G. LETTER FROM STUDENTS AT MADISON SCHOOL V. ADJOURNMENT Noregil ***************************************************************** DECLARATION OF POSTING I, Donna C. Bitter, of the Community Development Department of the City of Palm Desert, do hereby declare that the foregoing agenda for the Parks and Recreation Commission meeting of Wednesday, March 8, 1995 was posted on the bulletin board by the outside entry to the Council Chamber, 73-510 Fred Waring Drive, Palm Desert, on Friday, March 3, 1995 . Dated: March 3, 1995 /1Q0 -7V1/1/Q- C 14111;e74 ._ DONNA C. BITTER Senior Office Assistant City of Palm Desert, California Date: March 5, 1995 To: Palm Desert Civic Center Steering Committee From: The Palm Desert Parks and Recreation Commission Re: Proposed Aquatics Center A subcommittee of the Palm Desert Parks and Recreation Commission has been meeting since 1993 researching the feasibility of an aquatic facility. Committee members include Gerry Hundt, Rick Blanke, Jim Dunphy, Laura McGalliard, Daniel Barnes, Staff member Jeff Winklepleck and Chair Maria Heatherton. A. Research included the following: 1. Uisits to Southern California aquatic facilities and interviews with staff regarding design, operational costs, and programming. 2. Local statistics from recreation departments, YMCA and other aquatic groups regarding their participation, and perceived needs for this facility, and interviews with visitors to the community. 3. 1Survey of pool operators (b mail) ma,c1 ,QC! (/'c. 4. ( Palm Desert survey / B. This research has identified a need for the following programs for residents and visitors: 1. Lessons for infants, toddlers, youth, adults/seniors 2. Youth open recreation time 3. Family open recreation time 4. Water exercise for young adults to seniors 5. blather therapy classes 6. Classes for special populations 7. Water walking 8. Teen recreation time 9. Masters swimming 11. Competitive swimming 11 . Water polo 12. Scuba 13. Lifeguard/CPR/First Aid training 14. Water volleyball New C. To insure maximum usage, the center should include the following: 1. Indoor pool with shower and locker room facilities to provide the aforementioned programs. 2. Warm water therapy/teaching pool located next to large pool. This would provide a place for special needs groups, such as seniors, arthritics, preschoolers, and participants with injuries that would use \� water exercise as therapy. The pool could be used in cooperation with the CV medical community for therapy and rehabilitation programs. 3. A small outdoor shallow pool to be used by all ages,water pla: ;) vAwhich includes appropriate water toys such as water jets and slides, and V' a ' a lounge area for parents. This would attract families and t`� visitors and generate revenue to offset maintenance costs. 4. The outdoor area should include a snack bar that would serve pool participants and well as park users and again provide revenue for maintenance costs. 5. The committee recommends that the large indoor pool contain a slide area to act as a revenue enhancer. D. Based on our research and the conclusion from the City survey, the Parks and Recreation Commission feels that a complete feasibility study is prudent. The study should include but not be limited to a. random survey to determine projected users b. sources and methods of funding, both operational and capital c. identification of design features to encourage energy and maintenance efficiency d. cost effectiveness of revenue producing components. we request that the Civic Center Steering Committee support this feasibility study and recommend to the City Council that Council appropriate $30,SSS to fund this study. jr ,Lf 121/1 D.1,_ INTEROFFICE MEMORANDUM RECEIVED CITY OF PALM DESERT JAN 11 1995 DATE: JANUARY 11, 1995 COMMUNITY DEVELOPMENT DEPARTMENT CITY OF PALM DESERT TO: DISTRIBUTION BELOW* FROM: LARRY McALLISTER, SPECIAL EVENTS COORDINATOR SUBJECT: 1995 DESERT AIDS WALK IN PALM DESERT The Desert AIDS Project has made application to hold the 1995 DESERT AIDS WALK in Palm Desert on SUNDAY, APRIL 2, 1995 . This event, held in Palm Springs in past years, is the annual fundraiser to support the Project ' s services to over 1200 clients throughout the Coachella Valley and to expand its prevention and educational programs . With a goal to reach a broader spectrum of citizens and gain support from all the Desert Community, the theme, "ALL WALKS OF LIFE" emphasizes the impact of this disease upon all ages and all demographic groups . The WALK has traditionally been a high-profile event, attracting widespread media attention, as well as support from business, professional and religious groups . An initial meeting was held on November 30, 1994, between City and Project officials . A follow-up meeting was held on January 5, 1995 . Attendees were Kevin Honeycutt and Pamela Troxel, Desert AIDS Project and from the City, Jean Benson, Bruce Altman, Richard Folkers, Sheila Gilligan, Sargent Mark Barfknecht and myself . A consensus was agreed upon to hold the 1995 WALK in Palm Desert with certain conditions and understandings : 1 . The event will be held in Palm Desert this year only. In subsequent years, it should be rotated between other Coachella Valley cities . 2 . The WALK will begin and end in the Palm Desert Civic Center Park. The route will be laid out so that pedestrians are walking against traffic; start in the PARK, north on west side of SAN PABLO, west on south side of MAGNESIA FALLS, south on east side on MONTEREY, east on north side of HIGHWAY 111 FRONTAGE ROAD, north on west side of SAN PABLO, and end in the PARK (see attached map) . 3 . Desert AIDS Project will furnish eight volunteers at two street crossings; four volunteers at Fred Waring and Monterey and two volunteers at Fred Waring and San Pablo to ensure the walkers use crosswalks and obey signals . The volunteers would need to attend a 30-minute training session with a sheriff deputy to ensure they are aware on their duties . The City will provide two bicycle patrol officers assigned to monitor the walking portion of this event and may choose to assign two target team members to have presence throughout the event. 4 . A banner may be erected on San Pablo a week before the event ( "DESERT AIDS WALK HERE SUNDAY APRIL 2ND" ) . The Project must obtain a Temporary Use Permit (TUP) from the City' s Director of Community Development. 5 . The City will place barricades and/or delineators along the walk route where necessary. Any temporary "AIDS Walk" signs placed along the route by the Project must be removed after the conclusion of the walk. 6 . A reservation has been made with the Coachella Valley Recreation and Park District for use of the park and amphitheater, but the Project must obtain an Amplified Sound Permit from the City' s Director of Public Works . 7 . The Project should contact Waste Management, Patty Sommerville, 324-1741, and arrange for Port-a-potties and cardboard trash containers to be delivered to the Civic Center on Friday afternoon, March 31 . 8 . Any tents used in the park must be stakeless and fire retardant and the Project will need to obtain a certificate from Fire Marshall Mike McConnell, 346-1870 . Any food vendors must have self-contained units . 9 . The City normally requires a refundable cleaning deposit. However, the City will waive that requirement for the Desert AIDS Walk. The Project must arrange for the cleaning of the park facilities after the conclusion of the event. 10 . It is estimated there will be around 3,000 participants and there will be insufficient parking at the Civic Center. The Project should shuttle in as many as possible. It is suggested that the Sunline Transit Agency be contacted for transportation and that the owners of the vacant Ahmanson lot on El Paseo be asked permission to use the property for parking. 11 . The Desert AIDS Project must provide a certificate of insurance for $1,000,000 naming the City as additional insured, insuring the City from any and all liability for injury to persons or property resulting from the event (see attached example) . 12 . The City shall bear the cost of all police and security. 13 . Also attached for Desert AIDS Project officials ' perusal, is a copy of the City of Palm Desert Park Ordinance, Chapter 11 . 01 . 2 The day-long event will begin at 7 : 00 a.m. with an ECUMENICAL SERVICE at the amphitheater. The WALK will "step off" from the park at 9 : 00 a.m. and final walkers should return to the park by 1 : 00 p.m. CLOSING CEREMONIES will take place at 4 : 15 p.m. (see attached concept) . Larry R. McAllister Special Events Coordinator Attachments * Mayor Buford Crites Councilmembers Bruce Altman, City Manager Ray Diaz, ACM/Director of Community Development Richard Folkers, ACM/Director of Public Works Sheila Gilligan, City Clerk/PIO Tom Theobald, Maintenance Manager Ken Weller, Emergency Services Coordinator Dave Millheim, Director of Human Resources Lt. Gayle Janes, Sheriff ' s Department Mike McConnell, Fire Marshall Kevin Honeycutt, Desert AIDS Project, Director of Resource Development Pamela Troxal, Desert AIDS Project, Special Events Coordinator Laura McGilliard, C.V. Recreation and Park District, Recreation Superintendent 3 MAGNETS/A FALLS f-- 4-1 • or PARK VI W COLLEGE DR. START WALK 4 „ ENO WALK 5 FRZD WAR/A16 iu W O r • O Q 4 b NORTH SAN GORGONIO 111 H14HWAY Ill "Nrommwo Nose** A/.41I:II. fA � -,4 r -- ( 1 U A47...1 t- Issue wax(M IlTC/YV) CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND.EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. ( n.f,urc1r1ce a je►1+S Conk f0gnD J\ COMPANIES AFFORDING COVERAGE (J cO ANY A Crn5ilranCe' underwriier) COwANy - LIMB LETTER B LET R"rC (Group or Or qni Z a hOv) COMPANY LETTER D COMPANY LETTER E THIS IS TO CERTIFY�THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEENISSL{E�'{ICYy jM'I %:'°' : BOVE FOR THE POLICY PERIOD INDICATED.NOT WITHST ANDING ANY REDUIREMENT.TERM OR CONDITION OF ANY CON T HER DOCLMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS. 00 TYPE O/INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE(MM/CD/W) DATE(MM/OD/YY) ir GENERALUABILITY GENERAL AGGREGATE 84DA90 DOD AX COMMERCIAL GENERAL LIABILITY d . PRODUCTS-COMP/OP AGO. _ I';; ' ' I CLAIMS MADE X OCCUR. PERSONAL E AOY. INJURY $ _ OWNER'S 8 CONTRACTOR'S PROT. 1 EACH OCCURRENCE �QQQ A DAD (4)e" ciA�e N of e Vtn#) FIRE DAMAGE (Any one lire) $ MED. EXPENSE(Any one person $ AUTOMOBLE LIABLITY COMBINED SINGLE ANY AUTO - LIMIT f ALL OWNED AUTOS •' + BODILY INJ = cfll'n;muM l��► ) ` son) _ SCHEDULED AUTOS - HIRED AUTOS BODILY INJURY $ - NON-OWNED AUTOS (Per accident) GARAGE LIABILITY- PROPERTY DAMAGE $ EXCESS LIABLITY EACH OCCURRENCE $ ^_ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM ,,''ul"" gF+'_a Ui n�' °• L 'au'` " ' -' �I��w�L' LW" Y Talk;4d+ pp�6�n4�r•t �IuWWWhII�iwajwn�+.. WORKER'S COMPENSATION ( STATUTORY LIMITS *ANSIII"�14'r44"MNp�„ I'': AND EACH ACCIDENT $ DISEASE-POLICY LIMIT $ EMPLOYERS'LIABLITY DISEASE-EACH EMPLOYEE _ OTHER DESCRIPTION OP OPER AT IONSILOCATIONSIVEH ICLESISPECI ITEMS • add frongll� Insured : e Cali of Alm D► .serf, ifs �f'ic.ers , employees one/ rdrinieers SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE • 44n EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO C, 0F serf MAL DAYSWRIT TENNOTICE TO THECERTIFICATE HOLDER NAMED TO THE 0 ��• LEFT.BUT FAILURE TO MAIL SUCH NOTICE SHALL MPOSE NO OBLIGATION OR 73 d U_)csrrn LIABILITY OF ANY KIND UPON THE COMPANY.ITS AGENTS OR REPRESENTATIVES. Atm beer}, CA 9 w tO AUTHORIZED REPRESENTATIVE { 4+.�1M}-4:1 li/l.2 wr ,. . ,yr-.w L- 44,.1... ...«,.i.. t..r .. , ..il-3Y•%i•'i i�t7,w^1: + it'.'.HOL?l:hl 'k I. The Concept Thousands of people from All Walks of Life come together in a mass of humanity to raise money for and consciousness of the HIV virus and deadly AIDS. In this one day, people with nothing more in common than a desire to put an end to this epidemic, join each other in n effort to make a difference. There are housewives, school children, agricultural workers, hospitality professionals, seniors, civic leaders and everyone in between. Starting early in the day and continuing through the late afternoon, the Desert AIDS Walk is a day-long event with entertainment, refreshments, educational opportunities and a general feeling of community and hopeful spirit. Schedule of Events: 7:00 Daybreak Ecumenical Service 7:30-9:00 Walker Registration 9:00 All Walks of Life Ribbon Cutting 1:00 Final walkers return to Civic Center Park 1:00 Welcome - All Walks of Life Co-Chairs 1:05 Introduction of DAP Director 1:10 Introduction of Honorary Chair(s) 1:15 Introduction of first entertainment 1:15-1:45 First Act - Music 1:45 Valley Wide Mayors Introduction (All Mayors Speak) 2:00-2:30 Second Act - Music 2:30 Introduction of Desert AIDS Walk Sponsors 2:45-3:15 Third Act - Music 3:15 Raffle Prize Drawings 3:30-4:00 Fourth Act - Music 4:00 Introduction of Desert AIDS Walk Volunteers 4:15 Closing Ceremonies 4:30 Fifth Act - Music: Sing Along Proceeds from the event will benefit the Desert AIDS Project and its care and prevention programs. "'--� '''HE FORM I- .. . . .02, _-_-.=.---- ,.. . i n�ti, 1.' , ,. 46 al, \ . Gam,— ——.�—: ca .A `� cline �;�// • �A I � e Recreation�Park ` . "`f` - PALM DESERT District ••.4o .ar.� ,r' k' CIVIC CENTER PARK m CITY OF PALM DESERT Palm Desert Cbmmunity Center 73-510 Fred Waring Drive 43-900 San Pablo Palm Desert,CA 92260 ' Palm Desert, CA S2260 Tel: (619)346-0611 •Tel: (619) 563-9697 ( . zAPPL•ICATIOW.FOR JSE<OF,,FACILITIES :SPECIAL`EVENTS . .. : :1,- This application when properly filled out,approved,and signed by the City Manager or his authorized representative becomes a permit to use the facilities described for the times and purposes herein setforth. The applicant agrees to abide by the terms, hilts and regulations of this permit as set forth on the attached sheet and other regulations of the CVR&PD and the City of Palm Desert established for the use of these premises and to pay such fees as may be required. . ORGANIZATION: U t-?S C-rIP,.T /R 1 D5 Pi?- 3 t c7 PERSON(S) IN CHARGEfPA1,14 7R40%L. —X V/N /7'A E-,,//• PHONE6/.7-. .Z 3 - //,17" ADDRESS: '• y .14 t.L Zj7/ PALM L5/7 Datels) of Use R,t L. 7,4 /ei4.s' Size of Group: "F-g GD !. Time of Use: Start a.m./p.m. 'idtNl Finish (a.m./p.m.) Q/1/1 Will Admission Fees Be Charged: YES / d0 Will Contributions Be Solicited? YEs'i NO Type of Event: Public i- Private e . LOCATION: Civic Center Park (Please indicate facility requested) Pavilion Ball Field Basketball Ct. Tennis Ct Volleyball ' / Ii• Description of activity: NN1/1 L.ESE.2 A 112S A L. �/U k/�1 L/C 5 � 2T.t� a�tdl ••. . D47/N r 7PA)/Q.K. 1] yLc j.J ,4C7/1/l 7/E.SA_f717F/?iA/A1M1 �//DDYE 2:0,cS /V 7W 17,45A AcriEENiENT . I,the undersigned,in consideration of the use of the above noted premises,hereby agree to abide by and enforce all the rules and regulations pertaining to the use of the facilities requested,and to save and hold(harmless and idemnity the Coachella Valley Recreation and Park District, and the City of Palen Desert and its representatives front any and all claims of liability resulting from use of such facilities, while under nay . organization's jurisdiction. - I further agree that I will be personally responsible in case of damage to any part of the facility being used by me or the organization I represent.We will pay for repairs or replacement of any item damaged during usage of said facility,and will provide all necessary labor or cost to return the facilities to a clean and orderly condition. Signature of Applicant tre'( _,Z �//e24Ze-- 1 o.iVO-S-*/ FEES: FEES: Reservation Fe tifreate of Insur.ance Field Ad • istrvlion YES NO Lights Amplified Sound COMMENTS Itases Other Feat held Preparation Sob=raid Score ltt.u•d Other Cleaning 1.epoalt Illtlyittent Received: l)tle I tome reecelpl N TOTAL Cush Check J 'I'OTA!. Deposit For felt Fwa -----• —. ILurcal;e to Facility Isar k urea len dicey with trash&debris --- -------_--_ I Cost of Repair _. f $Ii.OIlfItnnr = II— FOR OFFICE USE ONLY. ` ` . J) . .' Director of Public Works Pal Supervisor Date Approved`-------•----- ---•------------- - -- City Manaus!: \ -ndition: — _- - -_ _ _Charge: •Original - Applicant Copy CVR&PD Copy - City of Palm Desert Public Works Dept. . "�. r, F 490,t. RECEIVED FEB - 7 1995 INTEROFFICE MEMORANDUM COMM Y DEV PALM DESERT DEPARTMENT CITY OF PALM DESERT TO: Bruce Altman, City Manager FROM: Richard J. Folkers, ACM/Public Works Director • SUBJECT: VANDALISM AT THE IRONWOOD PARK DATE: February 6, 1995 Ironwood Park was opened for public use on December 18, 1993. In the first four months the park was open, our vandalism costs were approximately $4,500. The following is a brief listing of some of the reasons for this cost. 1 . A large portion of the above-mentioned cost was due to theft of irrigation heads on the turf area and drip emitters in the planter areas of the park. 2 . On one occasion, the toilets in both the mens and womens restrooms were filled with sand resulting in the hydroflushing of the sewer line. 3 . All of the wires to the valves were cut so the irrigation system would be disabled while irrigation and drip emitters were being removed. These problems seemed to stop when daylight savings time started in April . At the present time, most of our vandalism problems seem to center around the restrooms and play area. Vandalism problems consist of beer bottles being scattered throughout the area and broken either on the sidewalk or against the restroom walls, plants being broken or uprooted from the ground; broken tree stakes and tree limbs, and vehicles driving on the park and spinning circles on the turf area. On one occasion someone found a way to climb onto the roof and pry off five roof tiles . In November 1994, the CV Park & Recreation Department started locking the restrooms on a regular basis. We have had only minor problems with graffiti on the inside of the restrooms since then; however, on three occasions, Sunline has had to repaint large areas on the outside walls. We have had problems with homeless individuals threatening younger CV Park & Recreation staff members when they come to the park to close the restrooms, so Don Martin now has older staff members, who have police powers, close the restrooms. (Page 1 of 2) February 3, 1995 SUBJECT: VANDALISM AT THE IRONWOOD PARK One spring toy was unbolted from its base and stolen in the playground area. These problems seem to have steadily increased since we changed from daylight savings time to standard time in October. Lastly, a nearby resident called to complain about a variety of problems but mainly to relay the incident of teenagers drinking in the evening hours between 9 :00 -11:00 p.m. ; girls screaming and crying; rocks being thrown; and a variety of other problems . When the resident was asked if he called the police, he stated that a Deputy Miller was called to the scene and never even escorted the drinking teenagers home from the park. Apparently, the resident was told by the deputy that' in order to enforce "no drinking at the park" signs must be placed stating this prohibition and citing the municipal code. Our staff checked the existing signs and there are signs in place stating no drinking in the park. Recently Don Enos found several rounds of live 7 .62x39 mm and 1 round of .45 acp ammunition which was turned over to Brent Conley. We have not had any shooting incidents that we are aware of but just finding the live ammunition is scary. I am sending this memorandum to update you as to the problems we are continuously encountering. /{ RICHARD J. FOLKERS, P.E. RJF/ms cc: Ray Diaz Tom Theobald Don Enos Capt. Steve Bloomquist Lt. George Conroy (Page 2 of 2)