Loading...
HomeMy WebLinkAbout1996-01-24 PRC Regular Meeting Agenda Packet AGENDA PALI ,ERT PARKS & RECREATION C ISSION 'NiasonWEDNESDAY, JANUARY 24, 19 9 :00 A.M. - COMMUNITY SERVICES CONFERENCE ROOM 73-510 FRED WARING DRIVE ***************************************************************** I. CALL TO ORDER II . APPROVAL OF MINUTES: January 10, 1996 III . DISCUSSION ITEMS: A. UPDATE ON AQUATIC CENTER FEASIBILITY STUDY B. UPDATE ON SOCCER FIELDS/MEMORANDUM OF UNDERSTANDING WITH PALM DESERT YOUTH SPORTS ASSOCIATION C. CAHUILLA HILLS PARK SURVEY D. UPDATE ON TOT LOT FENCING E. UPDATE ON IRONWOOD PARK F. UPDATE ON ROLLER HOCKEY G. UPDATE ON SIDEWALK ALONG FRED WARING DRIVE BETWEEN ELKHORN TRAIL AND WARNER DRIVE H. ENFORCEMENT OF POOPER SCOOPER ORDINANCE I . PAID PARK PATROL ON WEEKENDS IV. ORAL COMMUNICATIONS: 1 . Any person wishing to discuss any item not otherwise on the agenda may address the commission at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of five minutes unless additional time is authorized by the commission. 2 . This is the time and place for any person who wishes to comment on non-hearing agenda items . It should be noted that at commission discretion, these comments may be discussed. Remarks shall be limited to a maximum of five minutes unless additional time is authorized by the commission. V. ADJOURNMENT ***************************************************************** DECLARATION OF POSTING I, Donna C. Bitter, of the Community Development Department of the City of Palm Desert, do hereby declare that the foregoing agenda for the Parks and Recreation Commission meeting of Wednesday, January 24, 1996, was posted on the bulletin board by the outside entry to the Council Chamber, 73-510 Fred Waring Drive, on Friday, January 19, 1996 . Da -d: January 19, 1996 4 7/4 e ed6 DONNA C. BITTER Senior Office Assistant City of Palm Desert, California January 18, 1996 Dear Resident: As you may be aware, the tennis courts at Cahuilla Hills Park have been in disrepair for some time due to a continuing vandalism problem. The primary areas of concern are the light fixtures which have been repeatedly broken, the nets which have been cut, stolen and burned, the drinking fountain, and finally, general upkeep of the court surface. This matter has been before the Palm Desert Parks and Recreation Commission on several occasions and different solutions have been presented. These solutions include maintaining the courts while attempting to mitigate vandalism, removing the courts to create a passive park, and converting the courts to a tot lot. As a neighbor of the park, we would like your input regarding the future of the park. Enclosed is a survey form and a stamped return envelope. Your time and effort is greatly appreciated. If you have any questions regarding this matter, please phone me at (619) 346-0611 ext. 480 . Sincerely, JEFF WINKLEPLECK ASSOCIATE PLANNER JW/tm CAHLLA HILLS PARK ArexuvriEw Please rank in order of preference with 1 being most preferred and 3 being least preferred. Refurbish and maintain tennis court facility and implement steps to mitigate vandalism problem. Measures may include removal of lights, locking the courts during off hours (dusk to dawn) , etc. Remove tennis courts to create a passive park setting. The term passive refers to parks typically containing walking paths, picnic tables and open space, but not facilities such as basketball courts, baseball fields, playground equipment or tennis courts . Convert tennis courts to tot lot which may include swings, jungle gym and other playground equipment. How many times in the past year have you or your family used Cahuilla Hills Park? What other facilities would you like to see in this park? Suggestions : PLEASE RETURN TO: City of Palm Desert Mr. Jeff Winklepleck 73-510 Fred Waring Drive Palm Desert, CA 92260 (619) 346-0611 ext. 480 IANNINe AGREEMENT 25th August This Agreement is made this ISNIMX day of MAX 1994 by and between the Coachella Valley Recreation and Park District, a public agency ( "District" ) and the City of Palm Desert , California, ( "City" ) , with reference to the following: A. The City is the owner of certain real property within its city limits, commonly known and referred to as Civic Center Park . The City also has certain amenities, i . e . , picnic shelters , basketball courts , sand volleyball courts, tennis courts and large areas of turf located at Civic Center Park; B . The City desires the District to provide for the scheduling, posting, collection of reservation fees and supervision of the Civic Center Park seven days a week for the use and benefit of the residents of the City. C. The District desires to provide for the scheduling, posting, collection of fees and supervision of Civic Center Park seven days a week. NOW THEREFORE, in consideration of the foregoing and the mutual promises and covenants set forth herein, the District and City agree as follows : 1 . Scheduling and Collection of Reservation Fees The District shall schedule, post and collect reservation fees for the picnic shelters , basketball courts, sand volleyball courts, tennis courts and any turf areas Monday through Friday, 6 : 00 A.M. to 10 : 00 P.M. in accordance with rules and regulations set forth in Sections 11 . 01 and 11 . 04 of the City of Palm Desert' s Municipal Code (hereinafter referred to as "Park Ordinance" ) . The District shall post reservation signs Monday through Sunday as needed. 2 . Supervision The District shall supervise the park by patrolling the park on an hourly basis in a City-owned golf cart Monday through Friday, 6 : 00 A.M. to 10 : 00 P .M . On Saturday and Sunday the District shall supervise the park by patrolling at various times in a City-owned golf cart from 12 : 00 noon to 10 : 00 P .M . The District will provide its employees assigned to park patrol with laminated identification photo badges and logo shirts designating them as park supervisors . The District shall promptly notify the City of any damages or Now.' ftre vandalism discovered. The District shall notify the Sheriff' s Department of any violation of the Park Ordinance . 3 . Litter Control The District shall provide litter control at all amenities on Saturday and Sunday. The City will provide the trash bags and trash bins . 4 . Emergency Services The City and the District shall provide twenty-four (24) hour emergency service. The District shall have a staff member "ON CALL" at all times . 5 . Compensation A. Compensation for scheduling, posting and supervision of facilities Monday through Friday 6 : 00 A.M. to 10 : 00 P.M. and Saturday and Sunday 12 : 00 noon to 10 : 00 P.M. ) shall be the reservation fees collected. B . Compensation for scheduling, posting and supervision of facilities Saturday and Sunday from 6 : 00 P .M. to 10 : 00 P.M. shall be $13 . 00 per hour. 6 . Insurance The District shall, at its sole cost and expense, obtain and maintain in full force and effect during the term of this Agreement, comprehensive general liability insurance to the extent of $1 million dollars per person and $3 million dollars per occurrence against liability for bodily injury, including death resulting therefrom; and to the extend of $500, 000 per occurrence against liability for damage to property including loss of use thereof, arising out of the ownership, maintenance or use of the Civic Center Park Facility and related personal property. Such insurance policies may be covered under a self-insurance program. The District shall obtain and maintain at its own cost and expense during the term of this Agreement Worker' s Compensation insurance as required by law. 7 . Indemnification The City hereby agrees to indemnity, defend (with counsel of District' s choice) and save the District harmless from and against any and all losses , claims , actions , fines , penalties , demands , damages, liability and expenses , including attorneys' fees in connection with loss of life, personal injury and damage to property arising from or out of any occurrence in, upon, or at the Civic Center Park facilities and the provision of recreation services thereunder occasioned wholly or in Dart by any act or failure to act by the City, their agents , contractors, employees or servants . The District hereby agrees to indemnity, defend (with counsel of City' s choice) and save the City harmless from and against any and all losses, claims, actions , fines, 'penalties , demands, damages, liability and expenses, including attorneys ' fees in connection with loss of life, personal injury and damage to property arising from or out of any occurrence in, upon, or at the Civic Center Park facilities , or the operation and maintenance of the Civic Center Park facilities, and the provision of recreation services thereunder, occasioned wholly or in part by any act of failure to act by the District, its agents, contractors, employees or servants . 8 . Miscellaneous A. Entire Agreement : This writing constitutes the entire agreement of the parties with respect to the subject matter hereof and may not be modified or amended except by a writing executed by all parties . B . No Waiver: No waiver of any breach of default thereunder shall be considered valid unless in writing, and no such waiver shall be deemed a waiver of any subsequent breach or default of the same or similar nature. C. Successors : Without waiving any restrictions or transfer or assignment (either voluntary or involuntary) provided herein, this Agreement shall be binding upon, and shall inure to the benefit of, the parties hereto, their respective heirs , personal representatives, successors and assigns . D. Invalidity: If any provision of this Agreement shall be invalid or unenforceable, such invalidity or unenforceability shall attach only to such provision and shall not in any manner affect or render invalid or unenforceable any other severable provision of this Agreement ; and this Agreement shall be carried out as if any such invalid or unenforceable provision were not contained herein. E. Headings : The section headings contained herein are for the purpose of convenience only and are not intended to define or limit the contents of said sections . F. Counterparts : This Agreement may be executed in one or more counterparts, all of which taken together shall be deemed an original . G. Time is of the Essence : Time is of the essence with respect to each and every term, condition and prov:lion required to be performed under this Agreement . H. Litigation and Attorney' s Fees : In the event of any litigation between the parties hereto with respect to the subject matter hereof, the unsuccessful party to such litigation covenants and agrees to pay to the prevailing party herein all attorneys' fees and court costs incurred by such relief to which it may be entitled. All of such costs and fees shall be included in, and become a part of, any judgement rendered in such litigation. I . Choice of Law: This Agreement shall be deemed to be a contract under the laws of the State of California. For all purposes, it shall be construed and enforced in accordance with the internal laws of said state, without regard to the principles of conflicts of law. J. Notice : All notices, or demands of any kind, served by either party to this Agreement by the other shall be in writing and shall be personally delivered, or mailed by registered or certified mail, return receipt requested, addressed as follows : TO: City of Palm Desert 73-510 Fred Waring Drive Palm Desert, California 92260 TO: Coachella Valley Recreation & Park District 45-871 Clinton Street Indio, California 92201 Attention: Don Martin, District Manager Any party may change the address set forth herein by giving written notice of said change to the other party. IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and year first written above. COACHELLA VALLEY RECREATION CITY OF PALM SERT & PARK DISTRICT j BY'. �r,� L/I71 By / �✓ Barbara M. Woods, Secretary Sheila Gilli n, City Clerk By: - By: R. Gordon—Jensen, President S. W ' s , Mayor 01%17%96 WED 09:26 FAX 619 438 5251 AQUATIC DESIGN GROUP 2002 AQUATIC •` ~r DESIGN 17 January 1996 GROUP Jeff Winklepleck, Associate Planner City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 RE: Aquatic Center Master Plan/Feasibility Study Dear Mr. Winklepleck: Pursuant to our telephone conversation today, this letter will serve to confirm our meeting concerning the above referenced project with the Parks&Recreation Board on Wednesday, the 24th of January at 9:00 AM. Mr. Bill Haralson of William.L. Haralson&Associates and I will meet you and your associates in the offices of the Planning Department at 73-510 Fred Waring Drive. We will be available to visit with you from 9:00 AM to 12:00 PM, since Mr. Harlason has scheduled a flight departing Ontario at approximately 2:00 PM. Please call if you have any questions or would like to advise us of specific issues to address in the meeting. We look forward to meeting with you next Wednesday. Sincerely, AQUATIC DESIGN GROUP • Randy Mendioroz Principal RNIM/jb CC: Bill Haralson, William L Haralson &Associates • - -Yorer ` 4- ``" Proposal Proposal No. 11694 FROM WROUGHT IRON OF THE DESERT Sheet No. 81-580 INDUSTRIAL PL. 1&2 INDIO, CA. 92201 (619) 775-5990 Date JAN 16, 1996 Proposal Submitted To Work To Be Performed At Name CITY OF PALM DESERT Street SAME Street City State L , City PALM DESERT Date of Plans State CA. Architect Telephone Number We hereby propose to furnish all the materials and perform all the labor necessary for the completion of ( 1 ) Fi4n I FT.. OP WROTTGHT IRON FENCE. ( 2) THE. FENCE. WnrILD RF. 4' HIGH. ( 1) THE PARS WOULD BE 11 " APART_ (4) 4 GATES WOULD BE TNSTALT,ED. SELF C`T.OSTNG HTNGF.S WITH GATE T.ATCIi (5) MATERIAL USED DESCRIBED AS FOLLOW: 1 i FRAME_ 5/8 BARS_ 11 POST. TnTAT. $12, 240_00 18 " WILL BE PLACED IN CEMENT. 7. 7,E 948,60 All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike ner for the--sum f ollars ($ 13, 188.60 ). with payments to be made as follows: A DOWN PAYMENT IS NEEDED FOR THE SATRTING OF THE FENCE. THE REST IS DUE UPON TNSTAT.ATTnM Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance upon above work. Workmen's Compensation and Public Liability Insurance on above work to be taken out by Respectfully submitted LUIS NUNEZ Per Note—This proposal may be withdrawn by us if not accepted within 90 days ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Accepted Signature Date Signature TOPS FORM 3450 Q LITHO IN U. S. A.