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HomeMy WebLinkAbout1997-05-28 PRC Regular Meeting Agenda PacketAGENDA PALM DESERT PARKS & RECREATION COMMISSION WEDNESDAY, MAY 2891997 8:30 A.M. - COMMUNITY SERVICES CONFERENCE ROOM I. CALL TO ORDER II. APPROVAL OF MINUTES: i) Approve minutes for the meetings of April 9, 1997 and April 23, 1997 ii) Continue the minutes for the meeting of May 14, 1997 to June 11, 1997 III. ORAL COMMUNICATIONS: Any person wishing to discuss any item not otherwise on the agenda may address the commission at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of five minutes unless additional time is authorized by the commission. This is the time and place for any person who wishes to comment on non -hearing agenda items. It should be noted that at commission discretion, these comments may be discussed. Remarks shall be limited to a maximum of five minutes unless additional time is authorized by the commission. IV. NEW BUSINESS: A. PHILOSOPHY AND RESPONSIBILITY OF COMMISSION: Request from Commissioner Barnes to discuss the philosophy and responsibility of the Parks and Recreation Commission. B. WATER FEATURE IN CIVIC CENTER PARK: Request from Chairperson Peat to discuss possibility of adding a play water feature in Civic Center Park near the tot lot. V. CONTINUED BUSINESS: A. COLUMNS AT CIVIC CENTER PARK BALLFIELDS: Continued discussion on blank columns at Legends Fields. B. DOG PARK: Recommendation: Approval of conceptual design for dog park. CM AGENDA PARKS & RECREATION COMMISSION MAY 28,1997 C. SILVER SANDS PARK SITE: Continue discussion on the sale/trade of Silver Sands Park Site. VI. INFORMATION/UPDATES: A. ADOPT -A -PARK: Update from commissioners on park inspections. B. PALM DESERT SOCCER PARK: Update on soccer park progress with cost breakdown. C. POOPER SCOOPER ORDINANCE: Update on status of revised pooper scooper ordinance. D. COMMUNITY COMPUTER CENTER: Update on status of Grant for Community Computer Center E. BUDGET: Revised budget to be provided at next meeting or as soon as available from finance department. VII. ADJOURNMENT: Next Scheduled Meeting: June 11, 1997 at 8:30 a.m. DECLARATION OF POSTING I, Donna C. Bitter, of the Community Development Department of the City of Palm Desert, do hereby declare that the foregoing agenda for the Parks & Recreation Commission meeting of Wednesday, May 28, 1997, was posted on the bulletin board by the outside entry to the Council Chamber, 73 -5 10 Fred Waring Drive, Palm Desert, on Friday, May 23, 1997. Dated: May 23, 1997 DONNA C. BITTER Senior Office Assistant City of Palm Desert, California 2 PARKS AND RECREATION BY—LAWS CITY OF PALM DESERT MISSION STATEMENT/PURPOSE The City of Palm Desert Parks and Recreation Commission shall have the power, and it shall be the duty of the commission, to make recommendations to the city council and to advise the council in matters pertaining to the acquisition, operation, maintenance, management and control of community recreation programs of playgrounds, indoor and outdoor recreations, activities, facilities and future planning of parks in the community. The basic needs of the citizens of the community is for quality park and recreation opportunities and facilities for all citizens of the city. The Parks and Recreation Commission's purpose is to advise the city council on the best possible methods of meeting that need. ARTICLE I. MEMBERSHIP The Parks and Recreation Commission shall consist of nine (9) members. One (1) representative from the YMCA, the Coachella Valley Recreation and Parks District, and the City Council shall serve as ex-officio members. ARTICLE II. TERM OF OFFICE Commissioners are appointed to four ( 4 ) year terms unless appointed to fill an unexpected term. If a commissioner wishes to serve consecutive terms, the commissioner will put this request in writing and submit it to the city clerk. ARTICLE III. CHAIRPERSON AND VICE -CHAIRPERSON Commissioners shall elect a chairperson and vice -chairperson who presides at all meetings. Election of chairperson and vice - chairperson shall take place during the September meeting of each year. Elections will be on the first meeting in September agenda. The chairperson or vice -chairperson shall act as liaison in park and recreation matters between the city and other commissions/committees. They shall perform advisory tasks related to parks and recreation as may from time to time be assigned by the city council. v CITY OF PALM DESERT PARKS & RECREATION COMMISSION BY-LAWS ARTICLE IV. ABSENCE If a member of the commission has three ( 3 ) unexcused absences from regular meetings of the commission, the office becomes vacant automatically. The chairperson of the commission shall immediately notify the city clerk of the vacancy. ARTICLE V. COMPENSATION The Parks and Recreation Commission shall act as such without any compensation. ARTICLE VI. ELIGIBILITY At least six (6) of the nine (9) commission members must be residents of Palm Desert. ARTICLE VII. SECRETARY The Parks and Recreation Commission secretary shall be a city staff person, established by the city manager, to record the minutes of the commission meetings. ARTICLE VIII. DUTIES Section a) The commission shall act as an advisory board to the city council. To advise the city council of the actual, individual parks and recreation needs of the community and to recommend the priorities in which these needs should be met. All decisions of the parks and recreation commission shall be forwarded to the city council for action. Section b) Review maintenance and operation procedures to ensure quality and timely maintenance services and operating procedures that maintain the quality of the public service and level of service the city desires to establish for park use, activities, and programming. 2 CITY OF PALM DESERT PARKS & RECREATION COMMISSION BY-LAWS Section c) The commission shall establish and keep current a master plan if development of the city parks within the city. After such master plan is established, it shall be submitted to the city council for approval, and upon approval by the council, shall be the master plan of the city. Section d) On a semi-annual basis, collect and disseminate information on the park and recreation facilities, future projects, etc. and make available in written form to Palm Desert citizens. Section e) To obtain continuous citizen input as a means to quantify the parks and recreation needs of the community for the council. Section f) To anticipate with recommendations the city's needs to acquire and to develop integrated parks and recreation facilities and programs. Section g) During March of each year, the chairperson or vice - chairperson shall appear before the city council to report on work accomplished in the past year and to outline work to be done in the coming year. Also to submit a summary of items that the commission wishes to include for the next budget year. Such report, at the discretion of the council, also may be required to be submitted in writing. Section h) Provide a liaison in parks and recreation matters between the city and other public and quasi -public agencies which own facilities which can be used for recreation and/or which conduct recreation activities. Section i) The commission shall, from time to time, recommend and advise the council upon proposed use of park and recreation facilities within the city. The council shall refer all such matters to the commission for its recommendation before action thereon. Section j) Review and update of park user fees, schedules and Quimby fee schedules on a regular basis. Section k) To perform such other duties as the city council may direct. 3 CITY OF PALM DESERT PARKS & RECREATION COMMISSION BY-LAWS ARTICLE IX. BUDGET Section a) To make recommendations on policies and financial matters pertaining to the parks and recreation department. Section b) To review the portion of the city budget related to parks and recreation as developed by the department staff and make recommendations to the city council. Section c) The commission shall recommend to the city manager the proposed budget annually for expenditures for maintenance, upkeep, and improvements to the city parks and recreation facilities. ARTICLE X. MEETINGS Section a) The City of Palm Desert Parks and Recreation Commission shall hold regular meetings at city hall, 73-510 Fred Waring Drive, Palm Desert, California, twice a month on the second (2nd) and fourth (4th) Wednesdays of each month. When the day for any regular meeting of the commission falls on a legal holiday, no meeting shall be held on such holiday, but a regular meeting may be held at the same hour on the next succeeding Wednesday thereafter that is not a holiday. Commission may change the date and times of their regular meetings subject to approval by the city council. Section b) Any meetings may be adjourned to a time, place and date certain, but not beyond the next regular meeting. Once adjourned, the meeting may not be reconvened. Section c) Special meetings may be called by the chairperson or a majority of the commission members on a 72-hour notice. Only matters contained in the notice may be considered. Section d) Mailed or personally delivered notice is required of all regular, adjourned and special meetings. Posted notice is required of all meetings 72-hours prior to the meeting. Section e) All regular, adjourned, study sessions and special meetings of the commission shall be open to the public. 4 CM CITY OF PALM DESERT PARKS & RECREATION COMMISSION BY-LAWS ARTICLE XI. ORDER OF BUSINESS Section a) The order of business of each meeting shall be as contained in the agenda prepared by the secretary. The agenda shall be a listing by topic of subjects which will be taken up for consideration and disposition in the following order, except with the unanimous consent of the commission, items may be taken out of order. Call to Order Roll Call Approval of Minutes Discussion Items Oral Communications Comments Adjournment Section b) Agenda Deadline ... Any person wishing to place an item on the agenda shall provide sufficient information to the secretary seven (7) days prior to the next scheduled meeting. No matters other than those on the agenda shall be final as acted upon by the commission. Section c) Roll Call. ..Before proceeding with the business of the Commission, the secretary shall call the roll of the commissioners and the names of those present shall be entered in the minutes. Section d) Approval of Minutes... Unless the reading of the minutes of the previous commission meeting is requested by a majority of the commissioners, such minutes may be approved without reading if the secretary has previously furnished each commissioner with a copy thereof. Section e) Presentation by Members of the Commission... The chairperson or any commissioner may bring before the commission any new business under the comments portion of the agenda subject to the laws of the State of California governing public meetings and appointed boards and commissions. Section f) Roberts Rule of Order ... All meeting of the Palm Desert Parks and Recreation Commission shall be conducted in accordance with Roberts Rule of Order, except that a majority vote of the commission rather than a quorum shall be required for any action. 5 EM CITY OF PALM DESERT PARKS & RECREATION COMMISSION BY-LAWS Section g) Addressing the Commission... Any person desiring to address the commission shall wait to be recognized by the presiding officer. After being recognized, he/she shall state their name and city of residence for the record and shall limit their remarks to the question under discussion. All remarks and questions shall be addressed .to the chairperson and not to any individual commissioner, staff member or other person. No person shall enter into any discussion without being recognized by the presiding officer. No person shall address the commission without first securing permission of the commission. Section h) Written Correspondence ... The secretary is authorized to receive and open all mail addressed to the commission as a whole and give it immediate attention to the end that all administrative business referred to in said communications and not necessarily required commission action may be disposed of between commission meetings. Any communications requiring commission action will be reported to the commission at the next regular meeting at which the secretary can have a report and recommendation on the matter. 3/8/95 C1 RESOLUTION NO. 76-145 A RVOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, CREATING A PARKS AND RECREATION COMMISSION FOR M CM OF PALM DESERT. WHEREAS, the City is the hub of a growing and progressive com- natty with increasing needs for parks and recreational facilities; and WHEREAS, the City as a member agency of the Coachella Malley Recreation and Parks District, requires clear policies which relate the City's needs to the services provided; and WHEREAS, a citizen commission, because of its close relation- ship to and liaison with the total community, can best develop such policies; and WHEREAS, the park and recreational needs of the community require definition and priorities so that the City Council may weigh them against the various other requirements for City services; and WHEREAS, the City requires ongoing programs for the operation and maintenance of parks and recreational facilities after they have been constructed. NOW, THEREFORE, BE IT RESOLVED that a City Parks and Recreation Commission is hereby created as an advisory body to the City Council, and further, that upon the appointment of the five members of such Commission by the City Council, such Commission shall, with assistance from City staff as required, generate its by-laws which shall gen- erally follow the stated purpose of this resolution. Said by-laws shall, among other provisions, set out specific goals and objectives, terms of office, chairman selection, meetings. and procedures and shall be subject to approval by the City Council, as shall be all other formal or informal action of the Parks and Recreation Commission. PASSED, APPROVED, and ADOPTED on this 9th day of December 1976, by the following vote: AYES: MCPherson. Mullins, Newbrander, Seidler b Brush NOES: None ABSENT: None ABSTAIN: None I'1 nw: M EMU me HE 8. G LL GAN, A ing City Jerk City of Palm Desert, A --?ring STY OF PALM DESER'% Parks and Recreation Commission PROJECTS / BUDGETS / TIME LINES PROTECT BUDGET Civic Center Park Pavilions (2) $40,000.00 Civic Center Park Information Kiosks $40,000.00 Dog Park Expansion $50,000.00 Palm Desert Soccer Park $2,500,000.00 Roller Hockey/Skate Park $325,000.00 Area 4 - Palm Desert Country Club $425,000.00 Ironwood Park $35,000.00 FUTURE PROTECTS - IN ORDER OF PRIORITY Water Play/Fountain - Civic Center Tot Lot Area Civic Center Ballfield Plaques Cal State Park Site - 40 acres Aquatic Center - YMCA Handball Court in Civic Center Civic Center Restrooms - north side TIME LINE July 97 July 97 August 97' Spring 98' Spring/Summer 98' waiting for response to questionnaire waiting to write/send questionnaire OTHER IDEAS PRESENTED TO PARKS AND RECREATION COMMISSION BMX Track WAITING TO HEAR STATUS ON THE FOLLOWING: Bike Path Map Civic Center Park Community Garden Community Computer Center - City Library Pooper Scooper Ordinance QUARTERLY UPDATES: Desert Willows Golf Course MISC: Sell Silver Sands Park Site Sell Interactive Fountain