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Home My WebLink AboutRes OB-043 (2)OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: RECEIVE AND FILE THE EXECUTIVE DIRECTOR'S EXECUTED CONTRACTS FOR APRIL AND MAY 2013, FOR ROUTINE MAINTENANCE AND EMERGENCY MAINTENANCE SERVICES FOR OBLIGATIONS LISTED ON THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) SUBMITTED BY: Martin Alvarez, Director of Economic Development DATE: June 24, 2013 CONTENTS: Resolution No. OB -043 Proposals/Map/Photographs Recommendation That the Oversight Board waive further reading and adopt a Resolution No. OB -043 receiving and filing the Executive Director's summary of executed contracts for routine maintenance and emergency maintenance services performed in April and May 2013 for obligations listed on the Recognized Obligation Payment Schedule (ROPS). Background In December of 2013, the Oversight Board of the Successor Agency to the Palm Desert Redevelopment Agency (Oversight Board) and the State Department of Finance approved the current ROPS which lists routine maintenance services on Successor Agency properties as an obligation. On June 4, 2012, the Oversight Board authorized the Executive Director to execute contracts under $5,000 for routine maintenance, recurring services, and emergency maintenance services required to maintain the Successor Agency properties until disposition. Below is a summary of the contracts executed by the Executive Director in the months of April and May for maintenance services on Successor Agency properties: Oversight Board Staff Report Receive and File Summary of Executed Maintenance Contracts for April -May 2013 June 24, 2013 Page 2 of 3 Property (A.P.N) Carlos Ortega Villas 637-170-033 637-170-004 637-170-007 Alessandro Alley 627-071-071 44889 San Clemente Cir. 627-071-070 44845 San Clemente Cir. 627-071-069 44887 San Antonio Cir. Alessandro Alley Fencing 627-074-014, 627-074- 070, 627-074-071, 627- 071-067, 627-071-068, 627-071-069 627-102-017 San Pascual Ave. 627-102-019 Santa Rosa Way University Site 694-200-001, 694-160- 003 Service Property Clean Up Property Clean Up Property Clean Up Quality Landscape Quality Landscape Quality Landscape Temporary Fencing Horizon Landscape Horizon Landscape Site Preparation Labor for Lot Stabilization Soil Stabilization Application 2000 feet of Wind Fencing Material Vendor Quality Landscape Quality Landscape Quality Landscape General property maintenance General property maintenance General property maintenance American Fence Co. General property maintenance General property maintenance City Public Works Department The Land Stewards City Approved Vendor Cost $120.00 $150.00 $550.00 $180.00 $250.00 $200.00 $1,293.60 $295.00 $240.00 $2,400.00 $1,870.00 $5,000.00 Staff recommends that the Oversight Board receive and file the April and May 2013 maintenance contracts for the Successor Agency owned properties. G.\rda\Martin Alvarez \2013\OSBWpril-May 2013 PropMaint-Expenses doc Oversight Board Staff Report Receive and File Summary of Executed Maintenance Contracts for April -May 2013 June 24, 2013 Page3of3 Fiscal Analysis There is no fiscal impact as all items associated with this action are listed on the ROPS. Submitted By: IVlgrtin Alvarez, Director Economic Development Paul S. Gibson, Director of Finance oval: hn M. Wohlmuth, Executive Director Jo-A-ef Moore, Director of Housing t HA.(3SEnITBY OVET BOARD a -O , J ON ( - j i VERIFIED BY _ Srri Original on file with City Clerk's Office G \rda\Martin Alvarez \2013\OSB\April-May 2013 PropMaint-Expenses doc RESOLUTION NO. OB - 043 • A RESOLUTION OF THE OVERSIGHT BOARD OF DIRECTORS FOR THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY RECEIVING AND FILING THE EXECUTIVE DIRECTOR'S EXECUTED CONTRACTS FOR APRIL AND MAY 2013, FOR ROUTINE MAINTENANCE AND EMERGENCY MAINTENANCE SERVICES FOR OBLIGATIONS LISTED ON THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) RECITALS: A. Pursuant to Health and Safety Code Section 34179(3), all actions taken by the Oversight Board for Successor Agency to the Palm Desert Redevelopment Agency (Oversight Board) shall be adopted by resolution. There has been presented to this Oversight Board for approval to receive and file the Executive Director's summary of executed contracts for routine maintenance and emergency maintenance services for obligations listed on the Recognized Obligation Payment Schedule (ROPS). NOW, THEREFORE, THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY, HEREBY FINDS, DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS: Section 1. The above recitals are true and correct and are a substantive part of this Resolution. Section 2. The Oversight Board hereby adopts Resolution No. OB - 043 receiving and filing the Executive Director's summary of executed contracts for routine maintenance and emergency maintenance services for obligations listed on the Recognized Obligation Payment Schedule (ROPS). Section 3. The staff of the Successor Agency is hereby directed to provide the State Department of Finance ("DOF") written notice and information regarding the action taken by the Oversight Board in Section 2 of this Resolution. Such notice and information shall be provided by electronic means and in a manner of DOF's choosing. Section 4. The officers of the Oversight Board and staff of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all 1 RES. NO. OB - 043 things which they may deem necessary or advisable to effectuate this Resolution. PASSED, APPROVED AND ADOPTED this day of , 2013. AYES: NOES: ABSENT: ABSTAIN: ROBERT A. SPIEGEL, CHAIR ATTEST: RACHELL D. KLASSEN, SECRETARY OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY 2 RESOLUTION NO. OB - 043 EXHIBIT A OVERSIGNT BOARD OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY SUMMARY OF EXECUTED CONTRACTS FOR ROUTINE MAINTENANCE AND EMERGENCY MAINTENANCE SERVICES (April / May 2013) Property (A.P.N) Carlos Ortega Villas 637-170-033 637-170-004 637-170-007 Alessandro Alley 627-071-071 44889 San Clemente Cir. 627-071-070 44845 San Clemente Cir. 627-071-069 44887 San Antonio Cir. Alessandro Alley Fencing 627-074-014, 627-074- 070, 627-074-071, 627- 071-067, 627-071-068, 627-071-069 627-102-017 San Pascual Ave. 627-102-019 Santa Rosa Way University Site 694-200-001, 694-160- 003 Service Property Clean Up Property Clean Up Property Clean Up Quality Landscape Quality Landscape Quality Landscape Temporary Fencing Horizon Landscape Horizon Landscape Site Preparation Labor for Lot Stabilization Soil Stabilization Application 2000 feet of Wind Fencing Material 3 Vendor Quality Landscape Quality Landscape Quality Landscape General property maintenance General property maintenance General property maintenance American Fence Co. General property maintenance General property maintenance City Public Works Department The Land Stewards City Approved Vendor Cost $120.00 $150.00 $550.00 $180.00 $250.00 $200.00 $1,293.60 $295.00 $240.00 $2,400.00 $1,870.00 $5,000.00 To: From: Date: Subject: CITY OF PALM DESERT MEMORANDUM John M. Wohlmuth, City Manager Martin Alvarez, Director of Economic Development April 30, 2013 Successor Agency Property Maintenance (Carlos Ortega Villas) In June 2012, the Oversight Board authorized the Executive Director to approve contracts up to $5,000, for routine maintenance or emergency services on Successor Agency properties. Staff recently became aware of required maintenance on parcels owned by the Successor Agency, known as the future Carlos Ortega Villas project (see attached map and photographs). Below is a list of properties and the cost to clean up miscellaneous debris, litter and the removal of overgrown trees adjacent to the Learning Tree School. Quality Landscape, Inc. has submitted individual proposals for each property (see attached) and is a licensed and insured vendor. The proposed expenditures are eligible to be paid out of the approved Recognized Obligation Payment Schedule, line item 43, Project Area 1. APN Vendor 627-170-003 I Quality Landscape 627-170-004 I Quality Landscape 627-170-007 I Quality Landscape Service I Remove tree, litter and debris I Remove tree, litter and debris I Remove trees (3), litter and debris If this is acceptable, please sign below and return to me at your convenience. ffz s aievared and concur: hn M. Wohlmuth, City Manager cif you have any questions, please contact me at extension 467. Attachments: Quality Landscape, Inc. Proposals cc: Janet Moore, Director of Housing Veronica, Tapia, Accountant II Pedro Rodriguez, 1 Cost I I $120.00 I 1 $150.00 I 1 $550,00 1 ascv-ff2k3ligaupskda1MoOto Nva, z120131AAernos1COVaces, eanup doc QUALITY LANDSCAPE INC Oscar Baez Post Office Box 2763 Palm Desert, California 92260 (760) 541-0749/ License no. 09-48872 Contractor, Oscar Baez Invoice Submitted to: City of Palm Desert Code Compliance Division 73-510 Fred Waring Drive Palm Desert, CA 92260 Invoice No. 22 Phone No. 760-346-0611, ext. 477 Date May 14, 2013 Description: Service Charge: Remove pale verde branches at east end of lot. Stump salt cedar treat with 3% Round. Litter pick up Case no: 13-1120 Location of property address: Vacant lot APN 637-170-003 Palm Desert, CA 92260 $120.00 Total Cost: $120.00 City Boundary Bid Locations Parcels (04/2013) 0 Z E m Contractor, Oscar Baez Invoice Submitted to: City of Palm Desert Code Compliance Division 73-510 Fred Waring Drive Palm Desert, CA 92260 QUALITY LANDSCAPE INC Post Office Box 2763 Palm Desert, California 92260 (760) 541-0749 Phone No. 760-346-0611, ext. 477 Date April 16, 2013 Description: Service Charge: VERBAL PHONE BID See Scope of Work for details Case no: 13-1121 Location of property address: APN no. 637-170-004 Palm Desert, CA 92260 $150.00 Total Cost: $150.00 CITY OF PALM DESERT Code Enforcement Division 73-510 Fred Waring Drive Paim Desert, CA 92260 760-346-0611 Ext. 477 / Fax 760-776-6356 SCOPE OF WORK FOR CODE ENFORCEMENT ABATEMENTS Property address: APN 637-170-004 Property owner: Date: 04/14/13 RDA Successor Agency Case # 13-1121 Type of Abatement: ❑ Green pool ❑ Front/ Rear Yard Landscape ❑ Junk, trash and debris ❑✓ Other: (Specify) Annual weed abatement SCOPE OF WORK: (Describe in detail the requirements and expectations of what needs to be done. Where it is located, how it is to be done, and provide any additional details in order to provide the bidder a dear understanding pertaining to the abatement) DESCRIPTION * Lot immediately adjacent to Dudley Drive at end of cul-de-sac. * Remove dumped Palo Verde Branches from the east end of lot. * Cut down Salt Cedar; stump treat with at least 3% concentration of round up. NOTICE: Any work not described above is considered 'unauthorized work" and shall require additional approval from the City of Palm Desert. The contractor agrees to indemnify the City from losses, damages, or legal costs and expenses that are caused by the contractor, its employees or subcontractors in performing all services under this agreement. For all work performed as stated in this work order, the contractor shall be covered at its sole cost and expense, by Commercial General Liability Insurance of not Tess than $1,000,000 that is primary, and shall have the City of Paim Desert added as an additional insured. If the contractor has employees and business owned vehicles, Worker's Compensation Insurance and Business Automobile Insurance are also required. If any work is subcontracted, the contractor agrees to be fully responsible for any losses or claims resulting from their subcontractor's work, or ensure that their subcontractor has insurance coverage as required above. Met with Contractor at job site: Q Yes jNo Prepared by: Code Enforcement Officer ® Pedro Rodriguez El Shawn Kilpatrick [l Johnny Terfehr Contractor Signature ED Mike Adkins [l James Conway 0 Z 0 N U d J City Boundary Parcels (04/2013) O 0 •- • O51O31O5 Contractor, Oscar Baez Invoice Submitted to: City of Palm Desert Code Compliance Division 73-510 Fred Waring Drive Palm Desert, CA 92260 QUALITY LANDSCAPE INC Post Office Box 2763 Palm Desert, California 92260 (760) 541-0749 Phone No. 760-346-0611, ext. 477 Date April 16, 2013 Description: Service Charge: VERBAL PHONE BID See Scope of Work for details Case no: 13-1122 Location of property address: APN no. 637-170-007 Palm Desert, CA 92260 $550.00 Total Cost: $550.00 it City Boundary Parcels (04/2013) To: From: Date: Subject: CITY OF PALM DESERT MEMORANDUM John M. Wohlmuth, City Manager Martin Alvarez, Director of Economic Development May 20, 2013 Successor Agency Property Maintenance (Alessandro Alley) In June 2012, the Oversight Board authorized the Executive Director to approve contracts up to $5,000, for routine maintenance or emergency services on Successor Agency properties. Staff recently became aware of required maintenance on vacant parcels owned by the Successor Agency, adjacent to Alessandro Alley and on San Pascual Ave. To address the property maintenance issues, our Code Compliance Department secured individual phone quotes from pre -approved vendors to clean up the vacant lots. Below is a list of each of the parcels that requires maintenance services and the cost to perform the clean up (see attached proposals and photographs). Staff recommends that the Executive Director execute the maintenance service contracts as described below. APN 627-071-071 44889 San Clemente Cir. 627-071-070 44845 San Clemente Cir. 627-071-069 44887 San Antonio Cir. 627-092-054 44885 San Benito Cir. 627-102-017 San Pascual Ave. 627-102-019 Santa Rosa Way Vendor Quality Landscape Quality Landscape Quality Landscape Quality Landscape Horizon Landscape Horizon Landscape Total Service General property maintenance General property maintenance General property maintenance General property maintenance General property maintenance General property maintenance Cost/Lot $180.00 $250.00 $200.00 $200.00 $295.00 $240.00 $1,365.00 Memorandum Alessandro Ailey Maintenance Services May 20, 2013 Page 2 of 2 If you concur with this recommendation, please sign below, along with the attached contracts and return to me at your convenience. hn M mu ,-Executive Director If you have any questions, please contact me at extension 467. Attachments: Maintenance Service Contracts/Photographs cc: Janet Moore, Director of Housing Pedro Rodriguez, Code Compliance Supervisor Veronica Tapia, Accountant II G \rda\Martin Alvarez \2013\Memos\SA-Prop--AAlleycleanupt3 doc Contractor, Oscar Baez Invoice Submitted to: City of Palm Desert Code Compliance Division 73-510 Fred Waring Drive Palm Desert, CA 92260 QUALITY LANDSCAPE INC Post Office Box 2763 Palm Desert, California 92260 (760) 541-0749 Phone No. 760-346-0611, ext. 477 Date May 10, 2013 Description: Service Charge: VERBAL PHONE BID See Scope of Work for details Case no: 13-1391 Location of property address: APN no. 627-071-071 44889 San Clemente Circle Palm Desert, CA 92260 Total ost: Approved by /1-2-.1 _ Wohlmuth $180.00 $180.00 Contractor, Oscar Baez Invoice Submitted to: City of Palm Desert Code Compliance Division 73-510 Fred Waring Drive Palm Desert, CA 92260 Description: QUALITY LANDSCAPE INC Post Office Box 2763 Palm Desert, California 92260 (760) 541-0749 Phone No. 760-346-0611, ext. 477 VERBAL PHONE BID See Scope of Work for details Case no: 13-1392 Location of property address: APN no. 627-071-070 44845 San Clemente Circle Palm Desert, CA 92260 Approved by: J Wo lmuth Total Cost: Date May 10, 2013 Service Charge: $250.00 $250.00 Contractor, Oscar Baez Invoice Submitted to: City of Palm Desert Code Compliance Division 73-510 Fred Waring Drive Palm Desert, CA 92260 QUALITY LANDSCAPE INC Post Office Box 2763 Palm Desert, California 92260 (760) 541-0749 Phone No. 760-346-0611, ext. 477 Date May 10, 2013 Description: Service Charge: VERBAL PHONE BID See Scope of Work for details Case no: 13-1390 Location of property address: APN no. 627-092-054 44885 San Benito Circle Palm Desert, CA 92260 Approved by Jo ti Wohlmuth $200.00 Total] Cost: $200.00 May 0513 08:55p HORIZON PROFESSIONAL L/S 760 398-2250 p.1 HORIZON PROFESSIONAL LANDSCAPE 48727 CHARLTON PEAK, COACHELLA, CA 92236 Ph (760) 333-9371 CA LIC # 799029 Fax (760) 398-2250 PROPOSAL 5/03113 TO: CITY OF PALM DESERT RE: 44-215 SAN PASCUAL LOT, CLEAN UP 1a7- IT HAS BEEN REQUESTED TO PROVIDE A BID TO CLEAN UP THE EMPTY LOT ON SAN PASCUAL AVE. 1. Provide necessary manpower and equipment. 2. Cut down weeds. 3. Raise Eucalyptus tree up to 6 feet. 4. Rake out leaves. 5. Pick up trash throughout. 6. Haul away debris. We propose to furnish labor, equipment and material in the amount of $ 295.00 ( Two hundred and ninety five dollars) To be paid in full @ the completion of the job. 4 . i rT1),1 a Approved b e Rafael Mendoza Owner John Woh lm May 1,1513 08:55p. HORIZON PROFESSIONAL L/S 760 398-2250 p.3 HORIZON PROFESSIONAL LANDSCAPE 48727 CHARLTON PEAK, COACHELLA, CA 92236 Ph (760) 333-9371 CA LIC # 799029 Fax (760) 398-2250 PROPOSAL 5103/13 TO: CITY OF PALM DESERT RE: 73-697 SA.Nr1A ROSA WAY L07-10-of IT HAS BEEN REQUESTED TO PROVIDE A BID TO CLEAN UP THE E EMPTY LOT ON 73-697 SANTA ROSA WAY. 1. Provide necessary manpower and equipment. 2. Cut down weeds. 3. Remove African Sumac tree. 4. Prune Palm Trees. 5. Pick up trash throughout. 6. Haul away debris. We propose to furnish labor, equipment and material in the amount of $ 240.00 ( Two hundred and forty dollars) To be paid in full @ the completion of the job. Approved bytt Wohlmuth f� t dui -.-ice•- I. Rafael Mendoza ---, Owner i INVOICE tI . AMERICAN FENCE COMPANY INC 1860 GOETZ RD. PERRIS, CA 92570 (951) 443-3550 Sold To: CITY OF PALM DESERT Ship 73510 FRED WARING DRIVE PALM DESERT, CA 92260 RECEIVED Invoice Date: 05/16/13 Invoice # 1707526 MAY 21 2013 CITY OF PALM DESERT Economic Development AMERICAN FENCE COMPANY Securmg itmet ca Since 1918 INVOICE to: CITY OF PALM DESERT ALESSANDRO ALLEY -HWY 111 ALESSANDRO ALLEY AREA SERVICE AriwvAS i .•.. , BY JOHN W Sc PALM DESERT, CA 92260 Request Date 05/16/13 PO # Customer P.O. Ship: E2182 Inst: KIMBERLY M LOPEZ Description Ext. Price Work Performed Rental of 784 ft. of temporary fence. Rent from 05/16/13 through 05/15/14. **Please note that rent is not prorated.** E2182 ECONOMIC DEVELOPMENT Payment Approvd RECEIVED MAY 2 0 2013 CITY OF ALM DESERT PUB PWORKS DEPT Includes all applicable taxes Subtotal Amount Paid: Amount Due : Thank You for Your Business! 1,293.60 1,293.60 .00 1,293.60 American Fence Company: 016349. 016169. 069390• 069569, 094183, 103476, 021556. 073474, 079039, 069668. 069389. 010777-A03. 032067: Arnen•;nn FE, Zce Cmmnany Inc 682667, C-10697 93-269839-6501 37023.:37024: American Fence Company of New Mexico, inc. 001942 DETACH THIS PORTION AND INCLUDE WITH PAYMENT Please disregard this invoice 2 payment has been made. Send your remittance to: American Fence Company P.O. Box 19040 Phoenix, AZ 85005-9040 Customer #: 259160 Order # 2049578 BL Related PO: PO # Brn/Plt . Invoice # : 1707526 0307200 For billing inquiries only, call 1-888-691-4565. Amount Enclosed: CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM To: John M. Wohlmuth, Executive Director From: Ryan Gayler, Project Administrator Date: June 11, 2013 Subject: University Site Maintenance Services On June 5, 2013, you authorized the purchase of 2,000 feet of wind fence to address the dust problem at the University Site. The wind fence is designed to reduce the amount of dust that leaves the site. However, the processes of installing the fence, and other maintenance efforts at the site, have disturbed the soil. The property owner is required to seal any disturbed area with a chemical soil stabilizer. In preparation for the chemical stabilizer the City crews will expend 64 labor hours at a cost of approximately $2,400.00. A notice inviting bids was posted on the bulletin board and sent to three prospective bidders for the soil stabilization. All contractors indicated they were interested, but only one submitted a bid for the work. The Land Stewards provided a quote in the amount of $1,870.00 for the stabilization of approximately 220,000 square feet of the University Lot. Public Works recommends that the Executive Director authorize the expenditure of labor and the stabilization of 220,000 square feet of soil. The total cost of labor and soil stabilization is $4,270.00. On June 24, 2013, the matter will be presented before the Oversight Board for ratification of the expenditure for the work. The costs are eligible to be paid out of the approved Recognized Obligation Payment Schedule, line item 43 (Agency owned property carrying costs prior to disposition). If you concur with this recommendation, please sign below, and return to me at your convenience. M. Wohlmuth, City Manager G. \ PubWorkstRyan Gayler\Word Files\.Memos\memo-john w university site soil stab I zatwn.doc Page 1 of 1 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM To: John M. Wohlmuth, Executive Director From: Ryan Gayler, Project Administrator Date: June 5, 2013 Subject: University Site Maintenance Services On May 10, 2013, the Public Works Department received a Notice to Comply from the South Coast Air Quality Management District (AQMD) for the property owned by the Successor Agency to the RDA north of Frank Sinatra Drive and south and west of Gerald Ford Drive. The 122 acre property came to the AQMD's attention due to the complaints of several residents of Avondale Country Club. During the winds we have experienced this spring, dust has blown off of virtually every lot in the valley and this property has been no exception. However, the standard that property owners are required to meet is that no dust may leave the property. The reason we received the Notice to Comply is because we have not adequately prevented dust from leaving the site. To address these issues, the Public Works department has proposed the installation of wind fence to reduce the amount of dust leaving the site. The effort will focus primarily on the southeast corner of the property. First, two rows of wind fence will be installed or repaired along the frontage of Frank Sinatra and Gerald Ford. A double row of wind fence will also be installed transverse to the prevailing wind behind the retention basin on the corner. Public Works recommends that the Executive Director authorize the purchase of approximately 2,000 feet of wind fence from a Council -approved vendor. The total cost of procuring the wind fence is $5,000.00. On June 24, 2013, the matter will be presented before the Oversight Board for of the expenditure for the work. The costs are eligible to be paid out of the approved Recognized Obligation Payment Schedule, line item 43 (Agency owned property carrying costs prior to disposition). If you concur with this recommendation, please sign below, and return to me at your enience. M. Wohlmuth, City Manager G.\PubWorks\Ryan Gayler\Word Files\Memos\memo-John w university site wind fence.doc Page 1 of 1