HomeMy WebLinkAbout1982-05-27 SpecialMINUTES
SPECIAL MEETING OF THE PALM DESERT CITY COUNCIL MEETING
THURSDAY, MAY 27, 1982
CITY HALL COUNCIL CHAMBERS
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I. CALL TO ORDER
Mayor Wilson called the Special Meeting of the City Council to order at 9:45 a.m.
II. PLEDGE OF ALLEGIANCE - Councilman Romeo S. Puluqi
IIl. INVOCATION - Mayor Pro-Tempore Alexis D. Newbrander
IV. ROLL CALL
Present: Excused Absence:
Mayor Pro-Tempore Alexis D. Newbrander
Councilman Romeo S. Puluqi
Councilman Walter H. Snyder
Mayor 5. Roy Wilson
Also Present:
Councilman James E. McPherson
Ramon Diaz, Director of Environmental Services
Jeff Patterson, Deputy City Attorney
Barry McClellan, Director of Public Works
Joe Palomino, Acting Director of Building a( Safety
Paul Byers, Director of Finance
Sheila Gilligan, City Clerk
V. OLD BUSINESS
A. CONSIDERATION OF A REQUEST TO REJECT ALL BIDS RECEIVED FOR
THE CONSTRUCTION OF THE CIVIC CENTER.
Mr. Diaz stated that the reason for the Special Meeting of the Council was
to consider Staff's recommendation to reject all bids on the proposed civic
center and instruct staff to negotiate with previous bidders. He noted that
the Council, after reviewing the contractors' bids at its May 20, 1982, Study
Session, had instructed Staff and consultant to:
A) Evaluate reducing cost using "or equal" substitutions; or
B) Negotiate with the lowest bidder or bidders to reduce the overall
cost of the civic center project to within budgetary limitations.
He stated that at this point, it was clear that Alternative (A) did not result
in the overall reductions designated. The City Attorney had advised Staff
that any alterations beyond the "or equal" can only be done by firstly
rejecting all bids and negotiating with either the low bidder or all firms
submitting bids on the project (Alternative B).
He said that in order to accomplish the alternative in the shortest time
period, a Special Meeting of the Council was duly noticed and convened. In
order to reject all bids and negotiations with previous bidders, he noted a 4/5
vote of the Council would be necessary.
MINUTES
SPECIAL CITY COUNCIL MEETING MAY 27, 1982
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He noted the following staff recommendations:
1. Reject all bids.
2. Instruct Staff and consultant to meet and discuss the project with
all bidders.
3. Said discussion to be designed to bring the civic center project to
within acceptable budgetary limitations (i.e. $2.4 Million or less).
4. Bidders should be requested to submit the alternate proposals for
cost reduction to be reviewed by the City no later than 10:00 a.m.
on June 8, 1982.
5. As part of Item 4, said bidders should submit a project cost which
the City shall use to determine the contract bid.
Mr. Diaz concluded by stating that Staff was working towards a deadline so
the City could award the contract at its June 10, 1982, Regular City Council
Meeting. However, in the event these time limitations presented an undue
constraint, the Council could award the contract at its June 24, 1982,,
meeting, and still have the contract awarded prior to June 30, 1982, or the
end of the fiscal year.
Mayor Wilson asked for input from the consultant.
MR. JOHN BALLEW, Ballew/Arbuckle/Martin, addressed Council stating
that he felt they, the consultant, should be allowed to reevaluate the
existing plans and specifications to determine if "or equal" reductions could
bring the project within the budgetary limitations. He felt his firm had been
employed to do this job and should be allowed the opportunity to complete
it.
Council discussion with staff and the consultant followed relative to "or equals"
and who should be responsible for bringing the project into budgetary limitations.
Councilman Snyder moved to give the architect (consultant) time to compile data
and submit it to the City Staff so that a decision could be made by the Council at its June
10, 1982, meeting. Councilman Newbrander seconded the motion. Motion carried by
unanimous vote of the Councilmen present.
VI. ADJOURNMENT
Upon motion by Snyder, second by the Mayor, and unanimous vote of the
Councilmen present, Mayor Wilson adjourned the Special Meeting at 10:35 a.m.
ATTEST:
SHEILA R. GILLIGAh CITY CLER
CITY OF PALM DESERT, CALIFO' 'IA
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� OY ,N LSON, MAYOR