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HomeMy WebLinkAbout1983-05-24MINUTES ADJOURNED MEETING OF THE PALM DESERT CITY COUNCIL TUESDAY, MAY 24, 1983 CITY HALL COUNCIL CHAMBERS * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. II. CALL TO ORDER Mayor Puluqi convened the Special Meeting of the City Council at 9:00 a.m. ROLL CALL Present: Excused Absence: Councilman Richard S. Kelly Mayor Pro-Tem Walter H. Snyder Councilman S. Roy Wilson Mayor Romeo S. Puluqi Also Present: Councilman Phyllis Jackson Carlos L. Ortega, Acting City Manager Sheila R. Gilligan, City Clerk Ramon A. Diaz, Director of Environmental Services Joe Palomino, Director of Building_ & Safety Charles Martin, Civic Center Architect AT THIS POINT IN THE MEETING, MAYOR PULQUI ANNOUNCED TO THOSE IN THE AUDIENCE THAT THE COUNCIL HAD BEEN ADVISED BY THE CITY ATTORNEY THAT HE WOULD NOT BE PREPARED TO PRESENT A REVISED RENT CONTROL ORDINANCE AT THE MAY 26t 1983, MEETING AND WOULD THEREFORE RECOMMEND A CONTINUANCE. MAYOR PULUQI ASKED THAT THOSE PRESENT PASS THE WORD THAT THE ITEM WOULD NOW BE CONSIDERED AT THE MEETING OF JUNE 9, 1983. V. OLD BUSINESS A. CIVIC CENTER SEATING Mr. Diaz reported that at the Adjourned Meeting of May 17th, Council had authorized staff to proceed with further analysis of the proposal by American Seating Corporation to provide the seating for the Council Chambers of the Civic Center. He noted that in his letter of May 16, 1983, Mr. Steven DeChristopher, interior designer, had determined that the materials being purchased were by their nature unique and therefore not subject to competition, thus exempted from the City's bidding requirements. This had been reviewed and agreed to by the City Attorney, Dave Erwin. He requested a motion from Council making this finding and a motion approving an award of contract to American Seating Company through Stationers Corporation of Riverside. Councilman Kelly moved to, by Minute Motion, find that the materials being purchased are by their nature unique and therefore not subject to competition and may thereby be exempted from City bidding requirements as supported in the May 16, 1983, letter from Steven DeChristopher. Councilman Snyder seconded the motion. Motion carried by unanimous vote of the Councilmen present. Councilman Wilson moved to approve an award of contract to American Seating Company through Stationers Corporation to provide auditorium seating for the Palm Desert Civic Center as set forth in the May 5, 1983, letter from Stationers Corporation to the City of Palm Desert. Councilman Snyder seconded the motion. Motion carried by unanimous vote of the Councilmen present. MINUTES ADJOURNED CITY COUNCIL MEETING MAY 24, 1983 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * B. CIVIC CENTER VIDEO SYSTEM Mr. Diaz reported that bids had been sought on April 15, 1983, and one bid received and opened on May 23, 1983. The bid was from Video Consultants in the amount of $19,403. He noted this firm had been contracted to do plans and specifications for the system and as part of that contract, there was an agreement that should they receive the bid for the equipment and its installation, the $1,000 paid on the original contract would be credited against their proposal. Thus the net bid was $18,403. Mayor Puluqi asked why only one bid was received? Mr. Diaz responded that requests for proposals had been mailed to five firms, the request had been legally advertised, but staff had been told that this was a small job and the other firms did not want to bid it. Councilman Wilson questionned the use of industrial grade equipment. He felt the state of the art was changing so rapidly that the investment in the higher grade equipment was a waste of money. He pointed out that the College of the Desert had invested hundreds of thousands of dollars on equipment that had been obsoleted and thus had to be sold as junk. With the number of experts in the area, he felt we should inquire of them as to what their opinion might be. Councilman Kelly said we had hired an expert to determine what we needed and felt Council should proceed with his recommendation. Councilman Kelly moved to award the contract to Video Consultants for the project and installation of the. video system in the new Civic Center. Councilman Snyder seconded the motion. Motion carried by a 3-1-1 vote with Councilman Wilson voting NO and Councilman Jackson ABSENT. VI. ADJOURNMENT Upon motion by Snyder, second by Wilson, and unanimous vote of the Councilmen present, Mayor Puluqi adjourned the meeting at 9:36 a.m. TT .T: i &if/ SHEILA R. GI IGAN, CITY LERK CITY OF PALM DESERT, ALIFORNIA ROMEOS.ULUQI, YOR -2-