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HomeMy WebLinkAbout1995-10-12MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER Mayor Crites convened the meeting at 4:00 p.m. H. PLEDGE OF ALLEGIANCE - Councilman Richard S. Kelly M. INVOCATION - Councilmember Jean M. Benson IV. ROLL CALL Present: Councilmember Jean M. Benson Councilman Richard S. Kelly Mayor Pro-Tempore Walter H. Snyder Councilman Robert A. Spiegel Mayor Buford A. Crites Also Present: Ramon A. Diaz, Acting City Manager David J. Erwin, City Attorney Sheila R. Gilligan, Director of Community Affairs/City Clerk Carlos L. Ortega, ACM/RDA Executive Director Richard J. Folkers, ACM/Director of Public Works John Wohlmuth, ACM/Director of Administrative Services Paul S. Gibson, Finance Director/City Treasurer Steve Buchanan, Acting Director of Building and Safety Wayne Ramsey, Director of Code Compliance Steve Smith, Associate Planner Catherine Sass, Community Arts Manager Mary P. Gates, Deputy City Clerk V. ORAL COMMUNICATIONS - A None MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * With Council concurrence, Mayor Crites suspended the remainder of the Agenda at this point in order to consider New Business Item B. VI. CONSENT CALENDAR A. MINUTES of the Regular City Council Meeting of September 28, 1995. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrant Nos. 16 and 17. Rec: Approve as presented. C. REQUEST FOR APPROVAL of Minor Street Improvements and Striping at Portola Avenue and Chaparral Drive. Rec: By Minute Motion, authorize staff to initiate purchase orders to Interstate Striping, Inc. in the amount of $5,328.00 and Dateland Construction Co. in the amount of $17,000.00 for the construction of the subject improvements. D. REOUEST FOR RELEASE of Subdivision Improvement Security for Tract No. 22690-7 (Mark Temple Construction, Applicant). Rec: By Minute Motion, accept the subdivision improvements as complete and authorize the City Clerk to release the subject improvement securities. E. REOUEST FOR APPROVAL of Change Order No. 1 to Contract No. C09540 for the Construction of the Civic Center Park Equipment Storage Facility. Rec: By Minute Motion: 1) Approve Change Order No. 1 in an amount not to exceed $11,729.00 for additional construction services; 2) authorize the transfer of $11,729.00 from the contract contingency fund to the base account. F. REOUEST FOR APPROVAL of Declaration of Surplus Property and Authorization for Disposal. Rec: By Minute Motion, declare as surplus property the listing of City property attached to the staff report dated October 12, 1995, and authorize disposal of same. 2 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * G. REQUEST FQR EXTENSIQN of Contract No. C09090 for Subdivision Review Services by NBS/Lowry. Rec: By Minute Motion: 1) Extend Contract No. C09090 with NBS/Lowry an additional six months; 2) authorize the appropriation of $30,000.00 to Contract No. C09090 for the continuation of subdivision review services by NBS/Lowry. H. CONSIDERATION OF REQUEST from Foundation for the Retarded of the Desert for Waiver of Permit Fees for Its Remodel Project. Rec: By Minute Motion, approve the request from Foundation for the Retarded to waive building permit fees for remodel of the facility located at 73/255 Country Club Drive in the amount of $1,244.20. I. REOUEST FOR RATIFICATION of Acting City Manager's Approval of Payment for Rental of Web Site. Rec: By Minute Motion, ratify the Acting City Manager's approval of the payment of $1, 732.00 to ExecPC Incorporated for rental of web site. J. REOUEST FOR AUTHORIZATION to Advertise and Call for Bids for Washington Street Widening (Contract No. C1056Q). Rec: By Minute Motion, authorize the City Clerk to advertise and call for bids for the construction of the Washington Street widening project. K. MINUTES of Civic Arts Committee Meeting of July 10, 1995. Rec Receive and file. Upon motion by Spiegel, second the Kelly, the Consent Calendar was approved as presented by unanimous vote of the Council. VII. RESOLUTIONS None 3 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * VIII. ORDINANCES For Introduction: None For Adoption: None IX. CONSENT ITEMS HELD OVER None X. NEW BUSINESS A. PRESENTATION OF PLAQUE OF APPRECIATION TO MR. KEN ROBERTS FOR HIS SERVICE ON THE CITY'S BUILDING BOARD OF APPEALS AND CONDEMNATION. Mayor Crites noted that Mr. Roberts was not able to attend the meeting this afternoon to receive his plaque. B. PRESENTATION OF PLAQUE OF APPRECIATION TO MR. ALLAN NYMAN FOR HIS SERVICE ON THE CITY'S PROMOTION COMM111ht.. On behalf of the entire City Council, Mayor Crites read the plaque of appreciation and presented it to Mr. Allan Nyman for his four years of service on the City's Promotion Committee. Mr. Nyman thanked staff, especially City Clerk Sheila Gilligan, for their guidance and assistance. He also thanked the Council for its wisdom and support and said he felt the City of Palm Desert was very fortunate to have these five members on the City Council. C. CONSIDERATION OF REOUESI FROM CITY OF HOPE FOR SPONSORSHIP OF THE 1ST ANNUAL DESERT COMMUNITIES "LAUREN'S RUN" ON OCTOBER 28, 1995, AT THE EMPIRE POLO CLUB IN INDIO. Mr. Diaz noted the memorandum in the packets and said staffs recommendation was to approve the request. Councilmember Benson stated that while this was a worthy cause, she felt Palm Desert had enough of its own charities to contribute to and should not take on another. 4 MINUTES _ REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mayor Crites suggested that the request be referred to the Charitable Contributions Committee for consideration. Councilmember Spiegel moved to, by Minute Motion, refer this matter to the Charitable Contributions Committee for consideration. Motion was seconded by Kelly and carried by unanimous vote. D. REQUEST FOR APPROVAL OF AMENDMENT TO THE EXISTING SIGN PROGRAM (Ltd Ira( TYPE, HEIGHT ON WALL, AND NUMBER OF APPROVED COLORS) AND APPROVAL OF ARCHITECTURAL TOWER FEATURES ABOVE THE ZONE HEIGHT LIMIT TO FACILITATE THE REMODEL AND ADDITION AT THE FORMER ONE ELEVEN TOWN CENTER ON THE WEST SIDE OF TOWN CENTER WAY BETWEEN HIGHWAY 111 AND FRED WARING DRIVE, base No. PP 86-28 Amendment #1 (Festival Management Corporation, Applicant). Associate Planner Steve Smith reviewed the staff report, noting that this project was located on the west side of Town Center Way between Highway 111 and Fred Waring Drive. He said the request was for an additional 6,263 square feet of area including demolition of the former Crown Books and the adjacent pet store, shifting of the parking lot, moving of the driveways, etc. He said the changes were being proposed in order to attract new tenants to the center. He noted that specific City Council action was required on the following: 1) approval of architectural elevations which provide tower elements to a maximum height of 42 feet 6 inches which exceeds the height limit for the zone; 2) amendment to the sign program which as originally approved by the City Council; 3) approval of wall signs mounted higher than 20 feet; 4) approval of two additional colors above the limit of three provided for in the ordinance; 5) individual shop signs are proposed on the parapet wall above the shed roof which makes these signs "roof" signs pursuant to the ordinance, which are prohibited; 6) request to allow reverse channel letter signs facing Fred Waring Drive. Mr. Smith reviewed each of the above requests in detail as outlined in the staff report dated October 12, 1995. He said the applicant was also seeking approval to place on the north side of Pad 9 reverse channel illuminated letters; he noted these types of signs facing Fred Waring Drive had been allowed for Mrs. Bone's and for Pier 1 Imports. With regard to the adjustment to the parking, he said several of the remaining tenants in the center had appeared before the Planning Commission and expressed support for the proposal. Councilmember Benson stated that she did not feel something should be put in for this center that would diminish what was done at the Mervyn's center. She said this project sits right on the Highway, and having a dome would not bring in the business and looked terrible. Mayor Crites said he felt all of the Councilmembers would vote to make sure we get this center rehabilitated. Some of the things seemed reasonable such as turning the buildings 5 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * around. He said this center did not go bad because of signage. The Trader Joe's center has a similar situation on Fred Waring Drive without being on Highway 111 and is very successful. He said signage on the parapets was something the Council had consistently not allowed in the City of Palm Desert. There were a lot of things that could be done to help this center, but not all of the things that staff has brought are things that should be allowed. He added that the Council has never granted five colors. Mr. Smith stated that the Architectural Review Commission had not taken a position about the colors and that staff was not recommending approval of five colors. This was a request of the applicant. Councilman Kelly stated that he liked special towers and domes and felt they broke up the line of so many buildings and added to the aesthetics. He said he did not think the towers should be looked at as part of the building height and added that he had no problem with the height of the towers at all. With regard to signage, he said he would lean toward giving businesses enough signage so they can attract business. He said he would look toward some type of compromise on the signs -- perhaps a little less gaudy color and giving them some neon but making sure it is lower. Councilman Spiegel stated this center had not been 80% occupied since the beginning, and he felt this was because of the lack of local management and the fact that it is the dullest center he had ever seen. He said the towers did not bother him and added excitement to what exists now. He felt getting rid of the Crown Books and Petco stores was a smart move because it puts a major tenant in the center, and having another major on Highway 111 would attract others. He agreed the signage should be revisited. He suggested that the Council vote on the architecture tonight, since the remodel would take the longest, and revisit the signs at the next Council meeting. Councilman Snyder said he felt it was important to keep businesses and help those that are having problems. He said he did not have a problem with the remodeling and felt something should be done to make that area more visible and get the spaces rented. He agreed the sign program should be revisited and said he could not visu'lisigns on the roofs. MR. JOHN MANAVIAN, Vice President of Festival Management, stated he had been involved with this project for almost a year. He said they realized there were serious problems, with Marshall's and other tenants leaving the center. He said they were actively looking for other tenants to replace those that have left and had found two new national tenants. He said signage was critical to the final lease negotiations. He noted they were prepared to leave the parapet walls as they are. He said they were trying to get away from the internally illuminated signage, and what they were requesting would give the lighting a softer look. With regard to the five colors, he said they could live with four if five was not an appropriate number. With regard to the towers, he said they were trying to create architectural interest in the project and were trying to get away from the monotony that is there now. 6 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mayor Crites stated that the Council would need to look a little more at that component of the signage. He said there was neon signage in the City, but there is not a major shopping center that uses that as a consistent thing. He said at this point it looked like there was agreement on allowing a different type of signage on Fred Waring, allowing a four-color palette, no parapet signage, and towers with some height. He said the colors would be red, white, blue, and one other color, and he asked if the applicant would come back at the next meeting with what he wished to have as the fourth color. Council and the applicant concurred. Councilman Spiegel moved to, by Minute Motion, approve as presented by staff the parking modifications, building setbacks, building combinations, tower elements, a waiver to permit one additional color above the limit of three colors, and to bring the signage facing Fred Waring Drive into conformity with the rest of the center's signage. Motion was seconded by Kelly. Councilmember Benson expressed concern with the tower elements and said she did not see any reason to have a higher tower than the Palm Desert Town Center. Councilman Spiegel amended his motion to exclude the tower elements so they could be considered separately. Councilman Kelly agreed to amend his second. Motion carried by unanimous vote. Councilmember Benson said she could see having some height on the buildings but could not see any reason to have the towers go up to 42 feet 6 inches. She said she felt this was just disgraceful. Councilman Kelly said his idea of the towers had nothing to do with bringing in business but would make Highway 111 look better. He said that in his judgment putting towers in this center and breaking up the monotony of the stores adds to the look of Highway 111. Mayor Crites said he felt architectural features were needed to break up the monotony; however, he said he was not sure they need to be 42 feet 6 inches on Highway 111. Councilman Spiegel said he felt the center needed the towers because it is a dull center now. Mr. Smith stated for clarification that the tower elements over the entry is 42 feet 6 inches, while over Major #2 on the parking lot side it is at 40 feet. He said there was also the one at Pad #9 which was at 39 feet. He noted that the grade difference between Highway 111 and the entrance to the Marshall's store is four to five feet depressed; therefore, the tall tower viewed from Highway 111 would be seen as less than 42 feet. Mayor Crites stated that there were others at Desert Crossing that were 40 feet high and were a block away from Highway 111, not on the pavement. He said he agreed they were necessary, but these are extreme. 7 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Councilman Kelly moved to approve the tower elements as presented by staff. Motion was seconded by Spiegel and carried by a 3-2 vote, with Councilmembers Benson and Crites voting NO. Mayor Crites noted that the issue of the fourth color would be on the City Council Agenda for October 26, 1995. E. REOUEST FOR CONSIDERATION OF COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS MATERIALS RECOVERY FACILITY/TRANSFER STATION MEMORANDUM OF UNDERSTANDING (Contract No. C10570). Environmental Conservation Manager Lisa Constande reviewed the staff report, noting that this would not commit the City to any financial or flow control obligation. Upon question by Councilman Spiegel, she responded that three out of the nine Valley cities had approved the Memorandum of Understanding; the cities of Palm Springs, Indio, and Coachella had all tabled the matter. Councilman Kelly moved to, by Minute Motion, approve the Memorandum of Understanding and authorize the Mayor to execute the same on behalf of the City of Palm Desert. Motion was seconded by Spiegel and carried by unanimous vote. F. REOUEST FOR APPROVAL OF TRANSPORTATION ENHANCEMENT ACTIVITIES APPLICATION PARTICIPATION. Mr. Folkers noted the report in the packets and offered to answer any questions. Councilman Kelly expressed concern with the landscaping out at Interstate 10. He said he had recently visited Phoenix and felt the landscaped areas on its freeways looked super. He said approval of this request was an opportunity for the City to extend its landscaping program and do something good as far as enhancing the three I-10 interchanges. Councilman Spiegel moved to, by Minute Motion: 1) Support the Transportation Enhancement Activities Application by Riverside County Transportation Department for the enhanced landscape of the Monterey Avenue, Cook Street, and Washington Street interchanges with a 11.5 percent cost match and four-year maintenance commitment; 2) authorize the appropriation of $126,000.00 from the Year 2000 fund reserve. Motion was seconded by Kelly and carried by unanimous vote. G. REOUEST FOR CONSIDERATION OF FUEL CELL TECHNOLOGY LICENSING. Economic Development Manager Paul Shillcock reviewed the staff report and offered to answer any questions. Councilmember Benson questioned the 3-1-1 vote of the Economic Development Advisory Committee (EDAC) to approve this and asked why this matter was before the Committee 8 NIINUTES REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * when there were so few members present. She said there did not seem to be a strong EDAC commitment. Mr. Shillcock responded that there were only five members in attendance at that meeting because Mr. Martin and Mr. Tatum were unable to attend. Councilman Kelly stated that the City's golf cart program has attracted a lot of attention from all over the world, and several firms had done research in our area. He said the reason they are attracted to this area is that they know Palm Desert is interested in and friendly to that technology. He added that he felt this was something that was very sound economically and that the City should keep pursuing this. Councilman Spiegel moved to, by Minute Motion, direct staff to continue pursuit of this program and bring a complete report back to the City Council. Motion was seconded by Kelly. Councilmember Benson stated that when we first started out, we were attracting office type businesses, and she had not seen anything that would tell her the residents of the City want industry out here. Mr. Shillcock responded that industry probably would not end up in the City because Palm Desert does not have an extensive area zoned for this type of business. He said they would end up in other areas such as Indio and Coachella in the enterprise zone. Mayor Crites called for the vote. Motion carried by unanimous vote of the Council. H. REOUEST FOR CONSIDERATION OF PALM DESERT ROTARY CLUB SPONSORSHIP OF THE CIVIC CENTER SISTER CITY GARDEN. Mr. Wohlmuth reviewed the staff report, noting that staff had taken this to the Sister Cities Committee which had endorsed the idea. He noted that Mr. Larry Goodwin, President of the Palm Desert Rotary Club, was in the audience and would answer any questions the Council had. He added that the Parks & Recreation Commission had also reviewed the request and had endorsed it but had expressed concern that they be allowed to look at the monument rock and signage. Upon question by Councilman Snyder relative to selling sponsorships in the amount of $250.00, Mr. Goodwin responded that half of the funds would go into Rotary's International Foundation with the other half to be utilized for maintenance, repair, and future development. Councilman Snyder expressed concern that the City could do something like this and asked the City Attorney for clarification. Mr. Erwin stated that he would need to look into this issue before being able to clarify it. 9 MINUTES _ REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Upon question by Mayor Crites, Mr. Goodwin explained that 50% of the sponsorship would go to the Foundation, and this would be a tax-deductible donation; however, he was not sure whether the 50% that does not go into the Foundation would be tax-deductible. Mayor Crites suggested that the Council approve the request contingent upon approval by the City Attorney. Councilman Snyder moved to, by Minute Motion, enter into an agreement with Palm Desert Rotary Club for development and maintenance of a Sister City Garden, contingent upon approval by the City Attorney. Motion was seconded by Kelly and carried by unanimous vote. I. REQUEST FOR APPROVAL OF CONTRACT WITH ROBERT BEIN, WILLIAM FROST & ASSOCIATES (RBF) FOR MONITORING REPORT ON THE GOLF CART TRANSPORTATION PROGRAM (Contract No. C10580). Mr. Diaz noted the report in the packets and stated that Ms. Constande was available to answer any questions. Upon question by Councilmember Benson relative to money spent for the monitoring report in January of 1994, Mr. Wohlmuth responded that the total budget included $16,000 for scope of services to take the golf cart emblem sign before the Federal Housing Administration and Caltrans. This request was for a monitoring report, a new brochure that includes annexed areas of the City on a golf cart route map, and promotion of this to the newly annexed areas. Upon further question, he said the routes are approved by the City Engineer. Councilman Kelly moved to, by Minute Motion, authorize the Mayor to enter into an agreement with Robert Bein, William Frost & Associates (RBF) of Palm Desert to complete the Golf Cart Transportation Program monitoring report and new informational brochure. Motion was seconded by Spiegel and carried by unanimous vote. J. INFORMATIONAL ITEMS: 1. Colony CableVision of California Update. Mayor Crites noted that the report was in the packets. 10 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 2. Update on Interchanges: a. I-10/Washington Street b. I-10/Cook Street c. I-10/Monterey Avenue Mr. Folkers updated the Council on the above interchanges, noting that one glitch was that the railroad people originally talked about having one additional track and were now talking about two additional tracks. Upon question by Mayor Crites, he responded that he expected construction of the interchanges to begin in December assuming everything else goes as planned. Mayor Crites noted that the hearing was completed on the Roads and Bridges Benefit District, and there were not sufficient protests to prevent the District from being formed. He said there was unanimous agreement to delay enactment of the District while the County continues to visit with CVAG about alternate methods of funding its 25 % share. He added that members of the Board would reconvened in two weeks. XI. CONTINUED BUSINESS None XII. OLD BUSINESS None XIII. REPORTS AND REMARKS A. CITY MANAGER None B. CITY ATTORNEY Reauest for Closed Session: Conference with Legal Counsel - Anticipated Litigation pursuant to Government Code Section 54956.9: Significant exposure to litigation pursuant to subdivision (b): Number of potential cases: 1_ 11 MINUTES _ REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Conference with Real Property Negotiator pursuant to Section 54956.8: Property: 78-800 California Drive Negotiating Parties: Agency/Property Owner: Palm Desert Country Club Association Other Party: City of Palm Desert Under Negotiation: a Price _,T,_ Terms of payment Public Employment pursuant to Section 54957 Title of Position: City Manager C. CITY CLERK None D. MAYOR AND MEMBERS OF THE CITY COUNCIL o City Council Regosts for Action: 1. Consideration of Palm Desert's Role in Evaluating Current Energy Issues (Councilman Robert A. Spiegel). Councilman Spiegel noted that at the last meeting the Council had authorized the payment of $2,500.00 in support of Palm Springs Mayor Pro-Tempore Art Lyons' efforts with regard to electrical deregulation. In addition, the Council is also supportive of CVAG in its efforts to come up with solutions to high energy costs. He suggested that the Acting City Manager be asked to assign a staff person who can report back to the Council on a regular basis relative to what is being accomplished by these two groups. Council concurred. 2. Consideration of Palms to Pines Center (Councilman Robert A. Spiegel). Councilman Spiegel noted that this center had been a problem for the last 13 years, and with the addition of the new Desert Crossing center, the Palms to Pines Center looks worse. He asked that Council revisit the Palms to Pines Center as it did with the 111 Town Center to see if the City can get something done to improve it. Mayor Crites stated that staff had been in contact with the management of the Palms to Pines Center this calendar year; however, management has been uninterested in doing anything. 12 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Councilman Spiegel stated he would like to be involved in discussions with the management people and said he felt both the east and west portions of the center needed to be looked at. Council concurred. 3. Consideration of Letter from Friends of the Desert Mountains Requesting Letters of Support for the Coachella Valley Mountains Conservancy in its Request to be Included in the State of California Fiscal Year 1996/97 Budget (Councilmember Jean M. Benson). Councilmember Benson asked that the Council direct the Mayor to send the requested letters of support. Council concurred. 4. Consideration of Poles to Display Sister City Flags (Mayor Buford A. Crites). Mayor Crites stated that in the Civic Center Park by the art piece "Messenger of the Puul" there are four flag poles. Three have flags (City, State, and National), while one pole is vacant. If another pole is added, the City would be able to display the national flags of both of its sister cities. He asked that staff be directed to add another flag pole. Council concurred. o City Council Committee Reports:. 1. Councilman Kelly stated that he had spent the morning and part of the afternoon at the Mini Muster held at Washington School. He said he felt it was a fantastic program to educate students about fire protection and safety and allow them to have a good time while learning. He added that he felt this was probably one of the best programs done in the City, and he said he would send a letter thanking them and telling them how much he enjoyed the program. Councilmember Benson noted that this was a program initiated by the Historical Society, and she felt this organization should also receive a thank you letter. Council concurred. XIV. AWARDS, PRESENTATIONS, AND APPOINTMENTS A. APPOINTMENT TO THE EL PASEO BUSINESS ASSOCIATION BOARD OF DIRECTORS TO FILL THE VACANCY CREATED BY THE RESIGNATION OF MONICA KELLY. Councilman Snyder moved to, by Minute Motion, appoint Mr. David Fletcher to the El Paseo Business Association Board of Directors to fill the vacancy created by the resignation of Ms. Monica Kelly. Motion was seconded by Kelly and carried by unanimous vote. 13 MIINUTFS REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * XV. PUBLIC HEARINGS None XVI. ORAL COMMUNICATIONS - B MS. BARBARA BOWIE, Principal Librarian for the Riverside City and County Public Library, provided a brief update to the Council. She reviewed a memorandum dated October 12, 1995, from Library Director Judith Auth to Acting City Manager Ray Diaz (attached hereto and made a part hereof as Exhibit "A"). Mayor Crites noted that he and Councilman Snyder had spoken with County Supervisor Roy Wilson relative to the library issue. He stated that the County had pulled $50,000 that would have allowed us to open in March. He said this was in the librarian's recommendation to the Board but he felt perhaps it was based on the assumption that we would not be ready to be open until fairly late in the spring. He said the firm date for opening should be determined in about two weeks; once that date is established, Supervisor Wilson had indicated that two Councilmembers could visit with several of his colleagues about this. He added that Supervisor Wilson had indicated he felt certain we would have the opportunity for a rehearing. Mayor Crites further noted that the County was passing along to the local libraries throughout the County everything the State has given to the County to spend on libraries. He said that the priorities of the State Legislator were not in terms of libraries and that citizens would have to talk to legislators to get this changed. Councilman Kelly stated he felt the Council should sit down with local legislators and ask for their help on a State level. Mrs. Bowie stated that two years ago the State took $2.5 million from the counties and gave it to the schools. The County had no control over that, and it has caught up with us this year. Mr. Diaz noted that the entire memorandum was not bad news. Mrs. Bowie agreed and pointed out the paragraph which indicated that with the help of the present augmentation for staffing from the City of Palm Desert, the existing Palm Desert and Palm Desert Country Club Libraries could be operated at their present level of service through March 15, 1996, with no additional assistance from the City. MR. MURRAY MAGLOFF addressed the Council relative to Consent Calendar Item C and asked that the Council make sure that this work gets done as quickly as possible. Mr. Folkers responded that this would be done quickly. 14 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * XVII. ADJOURNMENT With Council concurrence, Mayor Crites recessed the meeting at 5:50 p.m. to Closed Session to discuss items listed under City Attorney Reports & Remarks, said Closed Session to be held immediately following completion of the Redevelopment Agency Agenda. He reconvened the meeting at 7:40 p.m. and immediately adjourned with no action announced from Closed Session. ATTEST: SHEILA R. GItLIGAN, CITY,C ERK CITY OF PALM DESERT, CAM ORNIA BUFORD-A. CRITES, MAYOR 15 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING * * * * * * * * * * * * * * * * * * * * * * * EXHIBIT "A" DATE: October 12, 1995 TO: Ray Diaz, Acting City Manager City of Palm Desert OCTOBER 12, 1995 * * * * * * * * * * * * * * * :itvERS1DE CITY AND COUNTY RieuC LIBRARY Administrative Cantor 3021 Franklin Avenue. 1 vary, CA 0230/7 n;o913eSti9oC • FAX (909) 309-6801 Judd!) At Auth, pnctor FROM: Judith M. Auth, Library Director SUBJECT: PALM DESERT LIBRARY COST INFORMATION With the library funding crisis the Comity is not in the position to pay for operating costs of the new facility or continued costs for the Palm Desert Country Club branch beyond the opening date of the Multi -Agency Library. For budgeting purposes we are estimating this to be March 15, 1996. Based on the attached detail, lithe City wishes to have RCCPL provide these services the costs would be: I. Multi -Agency Library -.provide for moving costs, building, operating and staffing costs through June 30, 1996 5133.835 2. Palm Desert Cotmtry Club - Provide for continued lease, operating costs and staffing for the period of March 15 through June 30, 1996 S 25,951 Total S159,786 With the help of the present augmentation for staffing from the City of Palm Desert, the existing Palm Desert and Palm Desert Country Club Libraries can be operated at their present level of service through March 15, 1996 with no additional assistance from the City. Building operating costs for the Multi -Agency facility have been agreed to on a 50/50 cost split College/Pnblic. If the College elects to open prior to the mid -March date, then it would stand to reason that College of the Desert should bear full building operating expense until such date that the public side opens. Additional costs outside the Library's budget include the equipment for the public library, the college library and the Copper Mountain facility. These costs are S81,000 and are anticipated to come from the construction budget. And if any additional new books are to be bought this year, they must be bought with new donations since there is no budget for materials. I deeply regret that our funding situation has deteriorated at a time of excitement and anticipation for the new facility. We will continue to give the project our best effort based on the City's will. +>b..rr�a..rsts Attachment 16 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING OCTOBER 12, 1995 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CATEGORY EXHIBIT "A" SUMMARY FOUR-MONTE COSTS MULTI -AGENCY LIBRARY (public library portion) PALM DESERT CLUB BRANCH LIBRARY }Q,TLT=-AGENCY PALM _DESERT CC TOTAL STAFFING $ 74,069 $ 10,018 $ 84,087 BUILDING OPERATING 47,600 13,574 61,174 ADMIN/OVERNEAO 12.166 2,159 14.52S $ 133,835 $ 25,951 $159,786 17 MINUTE OCTOBER 12, 1995 REGULAR PALM DESERT CITY COUNCIL MEETING * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * EXHIBIT "A" PALM NULTi—AGENCYY�AND PALK DESERT ....1.4,6,.i d CLUB OPERATING NYa C ::. a POUR ROMS (MARCH +..+a . D.sr. JUNE, 1996) l Janitorial $ 3,600 Grounds 2,800 Parking lot 400 Electricity 17,000 Gas 2,000 Water 1,100 Other util. 700 Building rental 0 Maintenance/repair 2,300 Telephone 2,400 Data lines 1,100 Moving costs! 10,000 Supplies initial 3,500 Supolias rsacular 7QQ TOTALS $ 47,600 PAL DESERT CC $ 640 0 0 2,040 0 120 100 9,520 540 280 330 0 0 0 $ 13,574 18