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HomeMy WebLinkAbout2001-06-28MINUTES PALM DESERT HOUSING AUTHORITY MEETING TH U RS DAY, J U N E 28, 2001 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER Vice Chairman Kelly convened the meeting at 4:00 p.m. II. ROLL CALL Present: Member Jean M. Benson arrived at 5:11 p.m. Member Buford A. Crites Member Robert A. Spiegel Vice Chairman Richard S. Kelly Excused Absence: Chairman Jim Ferguson Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Service/City Clerk Richard J. Folkers, ACM for Development Services Homer Croy, Director of Building & Safety Phil Drell, Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer Teresa La Rocca, Director of Housing Martin Pinon, Director of Human Resources Joseph S. Gaugush, Director of Public Works/City Engineer David Yrigoyen, Director of Redevelopment Rachelle D. Klassen, Deputy City Clerk III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of April 26, 2001. Rec: Approve as presented. Member Spiegel moved to approve the Consent Calendar as presented. Motion was seconded by Benson and carried by a 4-0 vote, with Chairman Ferguson ABSENT. IV. CONSENT ITEMS HELD OVER None MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 28, 2001 V. RESOLUTIONS None VI. NEW BUSINESS None VII. CONTINUED BUSINESS None VIII. OLD BUSINESS A. REQUEST FOR AWARD OF CONTRACT FOR LANDSCAPE REDESIGN PLANTING PLAN FOR CATALINA GARDENS (CONTRACT NO. HA18580). Mr. Ortega noted the staff report in the packets. Member Spiegel asked if the City had problems with this contractor in the past and why Pink, Inc.'s bid was Tess than half of the other two bids. Housing Manager Teresa La Rocca responded that staff had those concerns as well. She said staff had spoken with the owner of this company, and he assured staff that he would stand by this bid and understood that it was substantially lower than the highest bid. She said references were checked, and they all were okay. She added that she was not aware of previous problems with this contractor. Member Benson noted that the City had problems with another contractor and replaced that contractor with Pink, Inc. Member Spiegel moved to, by Minute Motion: 1) Award the subject contract to Pink, Inc., Palm Desert, California, in the amount of $112,618.50 and authorize a ten percent (10%) contingency in the amount of $11,261.85 — project totaling $123,880.35; 2) authorize the Chairman to execute said contract. Motion was seconded by Benson and carried by a 4-0 vote, with Chairman Ferguson ABSENT. 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 28, 2001 IX. PUBLIC HEARINGS A. CONSIDERATION OF THE ADOPTION OF THE CITY MANAGER'S AND EXECUTIVE DIRECTOR'S FINANCIAL PLAN FOR FISCAL YEAR 2001 /02 (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL AND PALM DESERT REDEVELOPMENT AGENCY). Mr. Ortega noted that a Study Session had been held to review the budgets. He said staff was now prepared to present the budgets to the Council/Agency Board/Housing Authority Board for formal adoption. Finance Director Paul Gibson reviewed the following items brought up during Budget Study Session, including Shopper Hopper cost clarifications, Parks and Recreation Intern salary, and proposed schedule on filling positions of Assistant City Manager and Assistant to City Manager. He noted that the Council was provided memorandums that addressed these areas. He said approval of the Budget would include these areas of concern as well. Mr. Gibson noted that each year during the Budget process, there are a number of capital projects approved by Council between the time when the Budget book is put together and June 30t. This year, there were several projects that affected the carryover capital projects and/or new projects. In adopting this Budget, the Council/Agency/Authority would be going back to the City Clerk with a revised list of those capital projects. He also noted that with regard to the Salary Table, a number of new positions were being requested. Upon adoption of the Budget, those new positions would be added to the Salary Table. Councilman/Member Crites stated that he felt staff had done an excellent job in terms of preparation of this Budget. Councilman/Member Spiegel added that he had been asked to speak about the City's Budget at a retreat that the Palm Desert Chamber of Commerce was holding this coming weekend. Mayor Pro-TemNice Chairman Kelly declared the public hearing open and invited testimony in FAVOR of or in OPPOSITION to this request. With no testimony offered, he declared the public hearing closed. MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 28, 2001 Councilman/Member Spiegel moved to waive further reading and adopt: 1) City Council Resolution No. 01-78, adopting a program and financial plan for the Fiscal Year July 1, 2001, through June 30, 2002; 2) City Council Resolution No. 01-79, establishing the appropriations limit for the 2001/02 Fiscal Year; 3) Redevelopment Agency Resolution No. 419, adopting a program and financial plan for the Fiscal Year July 1, 2001, through June 30, 2002; 4) Housing Authority Resolution No. HA-15, adopting a program and financial plan for the Fiscal Year July 1, 2001, through June 30, 2002; 5) City Council Resolution No. 01-80, amending Resolution No. 00-73, uExhibit 'A" Salary Schedule, Salary Ranges, and Allocated Classifications for the period of July 1, 2001, through June 30, 2002. (Note: This is the preliminary salary table and does not include the new positions or reclassifications that the City Manager will be recommending. These positions will be included in the Salary Schedule, Salary Ranges, and Allocated Classifications upon their approval.) Motion was seconded by Crites and carried by a 4-0 vote, with Mayor/Chairman Ferguson ABSENT. X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XI. ADJOURNMENT Upon motion by Crites, second by Spiegel, and a 4-0 vote of the Housing Authority Board (Chairman Ferguson ABSENT), Vice Chairman Kelly adjourned the meeting at 6:01 p.m. ATTEST: n SHEILA 7 LICAIECRETARY TO THE PALM DEsFRT HO - ING AUTHORITY RI HARD S. KELLY, VICE AIRMAN 4