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Home My WebLink About2004-03-11MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MARCH 11, 2004 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER Chairman Spiegel convened the meeting at 3:01 p.m. II. ROLL CALL Present: Member Jean M. Benson Vice Chairman Buford A. Crites Member Richard S. Kelly Chairman Robert A. Spiegel Excused Absence: Member Jim Ferguson Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Services Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Paul S. Gibson, Director of Finance/City Treasurer Teresa L. La Rocca, Director of Housing Michael J. Errante, Director of Public Works Robert P. Kohn, Director of Special Programs With Authority Board concurrence, Chairman Spiegel adjourned the meeting at 3:02 p.m. to Closed Session of the City Council and Redevelopment Agency. He reconvened the meeting at 4:02 p.m. III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of February 12, 2004. Rec: Approve as presented. MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 11, 2004 B. REQUEST FOR ACCEPTANCE of Work for Contract No. HA21370 — California Villas Privacy Slump Stone Block Wall Construction (John Barajas Masonry, Bermuda Dunes, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. Upon motion by Kelly, second by Benson, the Consent Calendar was approved as presented by a 4-0 vote, with Member Ferguson ABSENT. IV. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None VI. NEW BUSINESS A. REQUEST FOR ADOPTION OF RESOLUTIONS OF THE REDEVELOPMENT AGENCY AND THE HOUSING AUTHORITY, AMENDING THEIR FISCAL YEAR 2003/04 BUDGETS, RESPECTIVELY (JOINT CONSIDERATION WITH THE PALM DESERT REDEVELOPMENT AGENCY). Director of Finance/City Treasurer Paul Gibson reviewed the staff report and offered to answer any questions. Vice Chairman Crites moved to waive further reading and adopt: 1) Redevelopment Agency Resolution No. 490, amending the Fiscal Year 2003/04 Budget as a result of Mid - Year Adjustments; 2) Housing Authority Resolution No. HA-23, amending the Fiscal Year 2003/04 Budget as a result of Mid -Year Adjustments. Motion was seconded by Kelly and carried by a 4-0 vote, with Member Ferguson ABSENT. 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 11, 2004 B. REQUEST FOR AWARD OF CONTRACT FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE RENOVATION PROJECT AT CALIFORNIA VILLAS (CONTRACT NO. HA22500). Member Benson moved to, by Minute Motion: 1) Award the subject contract to Franco Polo Design Company, Palm Desert, California, in the amount of $150,000 —funds were appropriated in the FY 2003/04 Capital Budget; 2) authorize the Director of Finance to set aside the amount of $15,000 as 10% contingency for the project (use of contingency requires additional action); 3) authorize the Chairman to execute said contract. Motion was seconded by Crites and carried by a 4-0 vote, with Member Ferguson ABSENT. VII. CONTINUED BUSINESS None VIII. OLD BUSINESS A. REQUEST FOR AUTHORIZATION TO RESCIND ORIGINAL AWARD OF CONTRACT AND RE -AWARD CONTRACT FOR THE PROJECT KNOWN AS HALLWAY/STAIRCASE RENOVATION SERVICES AT DESERT POINTE APARTMENTS (CONTRACT NO. HA21380). Mr. Ortega noted the staff report and recommendation in the packets. Upon question by Chairman Spiegel relative to consideration of Restora for the flooring treatment, Mr. Conway responded that he had a proposal. If they want to do as the bid specs call out with the cool deck treatment, there is no incremental cost and the contractor indicated there would be no problem. In the event a stiletto tile or Spanish tile treatment is selected, there could be an incremental difference, and staff would come back for approval because it is not part of the original bid specs. Member Benson said it was her understanding the Board would be able to look at pictures of what they were going to do. Mr. Conway responded that once the contract is awarded, the contractor can get started, and he would ask Restora to come out. He said he would also sit down with Chairman Spiegel and Member Benson to review the final design. 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 11, 2004 Member Benson moved to, by Minute Motion: 1) Rescind the original award of contract to Macklin Contractors, Palm Desert, California, for failure to produce the required bonding (performance/payment) for the subject project; 2) award Contract No. HA21380 to Zeus Construction, Inc., Palm Desert, California, in the amount of $118,950 (all inclusive); 3) authorize the Director of Finance to appropriate an additional $1,600 to the $117,350 previously allocated to Account No. 871-8630-466-4001; 4) authorize the Director of Finance to increase the previously appropriated amount of contingency by $160, for a total of $11,895, as 10% contingency for the project (use of contingency requires additional action); 5) authorize the Chairman to execute said contract, with staff reminded to give serious consideration to Restora for the flooring treatment and that Member Benson and Chairman Spiegel would like a chance to see the final design. Motion was seconded by Kelly and carried by a 4-0 vote, with Member Ferguson ABSENT. IX. PUBLIC HEARINGS None X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XI. ORAL COMMUNICATIONS - C None 4 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 11, 2004 XII. ADJOURNMENT Member Kelly moved to adjourn the meeting at 4:37 p.m. Motion was seconded by Crites and carried by a 4-0 vote, with Member Ferguson ABSENT. ATTEST: RAGHELLE D. KLASSEN, SECRETAR PALM DESERT HOUSING AUTHORITY er-4QiAa' 2-/-ee 9 I ROBERT A. SPIEGeL, efAtiRMAN 5