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HomeMy WebLinkAbout2006-05-11MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MAY 11, 2006 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER Vice Chairman Kelly convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Member Buford A. Crites Member Robert A. Spiegel Vice Chairman Richard S. Kelly Excused Absence: Chairman Jim Ferguson Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Amir Hamidzadeh, Director of Building & Safety Phil Drell, Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer Patrick Conlon, Director of the Office of Energy Management Mark D. Greenwood, Director of Public Works David Yrigoyen, Director of Redevelopment & Housing Frankie Riddle, Acting Director of Special Programs David Avila, Fire Marshal, Palm Desert/Riverside County Fire Dept./CDF Walt Holloway, Battalion Chief, Palm Desert/Riverside County Fire Dept./CDF Steve Thetford, Asst. Chief, Palm Desert Police/Riverside County Sheriffs Dept. Grace L. Mendoza, Deputy City Clerk Upon a motion by Member Crites, second by Member Spiegel, and a 4-0 vote of the Agency Board, with Chairman Ferguson ABSENT, Vice Chairman Kelly adjourned the meeting to Closed Session of the City Council and Redevelopment Agency at 3:01 p.m. He reconvened the meeting at 4:01 p.m. MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 11, 2006 III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of April 27, 2006. Rec: Approve as presented. Upon motion by Spiegel, second by Benson, the Consent Calendar was approved as presented by a 4-0 vote, with Chairman Ferguson ABSENT. IV. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None VI. NEW BUSINESS A. REQUEST FOR AUTHORIZATION TO AWARD CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE EXTERIOR RENOVATION WORK AT CALIFORNIA VILLAS (CONTRACT NO. HA23650A). Member Benson moved to, by Minute Motion, authorize: 1) Award of the subject professional services agreement to Harris & Associates, Palm Desert, California, in the amount of $149,760; 2) the Director of Finance to set aside $14,976 as a 10% contingency (use of contingency requires additional action); 3) the Chairman to execute said contract — funds are available in Account No. 871-8680-466-4001. Member Spiegel referred to the Executive Summary of the staff report and questioned what was wrong with the original firm. Redevelopment Manager Lauri Aylaian explained that the renovation has taken longer than anticipated, and Construction Management was tied up elsewhere; therefore, the original contractor was not able to provide adequate coverage for this project. She related that the project would cost more due to discovery of asbestos and dealing with an abatement; the project has been broken up into several separate contracts, requiring more management services than originally envisioned. She stated that had they stayed with the original firm, they would have needed to hire additional personnel that was not available to them. Motion was seconded by Spiegel and carried by a 4-0 vote, with Chairman Ferguson ABSENT. 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 11, 2006 B. REQUEST FOR APPROPRIATION OF FUNDS TO PROVIDE ONGOING INDUSTRIAL HYGIENE CONSULTING SERVICES. Member Crites moved to, by Minute Motion, appropriate $50,000 from Unobligated Housing Authority Funds, Account No. 871-4195-466-3092, to provide for the subject services. Motion was seconded by Kelly. Member Spiegel asked if the City was spending $50,000 to find out if there was mold. Risk Manager Gary Rosenblum replied that as a result of dealing with older housing, the $50,000 would be used to determine mold, asbestos and lead contamination. He stated that regulatory and health requirements mandate that the Agency investigate exactly what is being dealt with in order to properly remove any contaminants. In response to additional questions, Mr. Rosenblum replied that given the scope of the situation at California Villas, where asbestos was discovered, it is anticipated that more than $50,000 would be spent. He stated the project would need constant and ongoing monitoring to assure that the air levels are clear and that the abatement contractors are doing their work properly. This would require the services of highly trained and certified individuals. Vice Chairman Kelly called for the vote, and the motion was carried by a 4-0 vote, with Chairman Ferguson ABSENT. VII. CONTINUED BUSINESS None VIII. OLD BUSINESS None IX. PUBLIC HEARINGS None 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 11, 2006 X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XI. ADJOURNMENT Upon motion by Spiegel, second by Benson, and a 4-0 vote of the Authority Board, Vice Chairman Kelly adjourned the meeting at 6:38 p.m. ATTEST: CHELLE D. KLASSEN, SECRETAkY PALM DESERT HOUSING AUTHORITY A4A RICH k D S. KELLY, VICE-CHAIRMAN 4