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Home My WebLink About2007-02-08MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, FEBRUARY 8, 2007 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER Chairman Kelly convened the meeting at 3:03 p.m. II. ROLL CALL Present: Vice Chairman Jean M. Benson Member Jim Ferguson Member Cindy Finerty Member Robert A. Spiegel Chairman Richard S. Kelly Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Services Mark Greenwood, Acting ACM for Development Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Amir Hamidzadeh, Director of Building & Safety Steve Smith, Acting Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer Frankie Riddle, Director of Special Programs Frank Taylor, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Dept. Grace L. Mendoza, Deputy City Clerk Upon a motion by Spiegel, second by Finerty, and 3-0 vote of the Authority Board, with Benson and Ferguson ABSENT, Chairman Kelly adjourned the meeting to Closed Session of the City Council at 3:03 p.m. He reconvened the meeting at 4:00 p.m. MINUTES PALM DESERT HOUSING AUTHORITY MEETING FEBRUARY 8, 2007 III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of January 25, 2007. Rec: Approve as presented. B. REQUEST FOR APPROVAL of the City of Palm Desert Treasury Policies and Procedures, As Amended (Joint Consideration with the Palm Desert City Council and the Palm Desert Redevelopment Agency). Rec: By Minute Motion, adopt the City of Palm Desert Treasury Policies and Procedures, as amended. C. REQUEST FOR APPROVAL of the Extension of Contract to Perform Auditing Services for the City of Palm Desert, Palm Desert Redevelopment Agency, and Palm Desert Housing Authority (Contract No. C20185) (Joint Consideration with the Palm Desert City Council and the Palm Desert Redevelopment Agency). This item was removed for separate consideration. Please see the resulting discussion and action under Section VII - Consent Items Held Over. D. REQUEST FOR APPROVAL of Amendment No. 1 to Contract No. HA23650A — Construction Management Services for Phase A Exterior Renovation Project at California Villas. Rec: By Minute Motion, approve Amendment No. 1 in the amount of $33,390 to the subject contract with Harris & Associates, Palm Desert, California, for additional construction management services — funds are available in Account No. 871-8680-466-4001. Member Spiegel requested Item C be discussed separately. Upon motion by Spiegel, second by Finerty and 5-0 vote of the Authority Board, the remainder of the Consent Calendar was approved as presented. IV. CONSENT ITEMS HELD OVER C. REQUEST FOR APPROVAL of the Extension of Contract to Perform Auditing Services for the City of Palm Desert, Palm Desert Redevelopment Agency, and Palm Desert Housing Authority (Contract No. C20185) (Joint Consideration with the Palm Desert City Council and the Palm Desert Redevelopment Agency) 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING FEBRUARY 8, 2007 Councilman/Member Spiegel stated he was of the understanding the City would go out to bid after the initial five-year contract expired. Mr. Gibson recalled the matter was discussed with the previous proposal and the Committee adopted a policy. That policy stated that after the five-year contract expired, the Committee could revisit and either make a recommendation to continue with the same firm or go out to Request for Proposal (RFP). The Committee chose to extend the contract for five years based on that policy. The Government Finance Officers Association (GFOA), who is the City's finance officers group, recommended a maximum of ten years to contract with an audit firm. He stated the Finance Department was currently working on Section 29, University Park, and other bond issues, and staff was requesting the contract to be extended in order to deal with those matters first. Councilman/Member Spiegel suggested extending the contract for one year and revisiting the matter at that time to consider whether to initiate a new RFP. Mr. Gibson agreed. Councilman/Member Spiegel moved to, by Minute Motion, approve the extension of the subject contract with Lance Soil & Lunghard LLP, Brea, California, as amended, with a one-year extension of the contract, staff directed to bring the matter back at the appropriate time for a discussion on further extension or initiation of a new RFP for Auditing Services. Motion was seconded by Ferguson and carried by a 5-0 vote. V. RESOLUTIONS A. RESOLUTION NO. HA-33 - A RESOLUTION OF THE PALM DESERT HOUSING AUTHORITY, AMENDING ITS FISCAL YEAR 2006/07 BUDGET AS A RESULT OF MID -YEAR ADJUSTMENTS. Vice -Chairman Benson moved to waive further reading and adopt Resolution No. HA-33. Motion was seconded by Spiegel and carried by a 5-0 vote. VI. NEW BUSINESS None VII. CONTINUED BUSINESS None VIII. OLD BUSINESS None 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING FEBRUARY 8, 2007 IX. PUBLIC HEARINGS None X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR Mr. Ortega confirmed that Authority Board Members had received the packet of project reports for discussion at the Joint City Council, Redevelopment Agency, Housing Authority Mid -year Budget Study Session on Thursday, February 15, 2007, at 1:00 p.m. B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XI. ORAL COMMUNICATIONS - C None XII. ADJOURNMENT Upon a motion by Spiegel, second by Ferguson, and unanimous vote of the Authority Board, Chairman Kelly adjourned the meeting at 5:25 p.m. ATTEST: RA ' ELLE D. KL A EN, CRETARY PALM DESERT HOUSING AUTHORITY C a, RD S. KELLY, CHAIRMAN 4