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Home My WebLink About2007-06-14MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JUNE 14, 2007 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER Chairman Kelly convened the meeting at 3:03 p.m. II. ROLL CALL Present: Vice Chairman Jean M. Benson Member Jim Ferguson arrived at 3:35 p.m. Member Cindy Finerty Member Robert A. Spiegel Chairman Richard S. Kelly Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Services Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Amir Hamidzadeh, Director of Building & Safety Lauri Aylaian, Director of Community Development Patrick Conlon, Director of the Office of Energy Management Paul S. Gibson, Director of Finance/City Treasurer Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Jorge Rodriguez, Fire Marshal, Palm Desert Fire/Riverside Co. Fire Dept./CDF Steve Thetford, Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Frank Taylor, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Upon a motion by Kelly, second by Spiegel, and 4-0 vote of the Authority Board, with Ferguson ABSENT, Chairman Kelly adjourned the meeting to Closed Session of the City Council and Redevelopment Agency at 3:04 p.m. He reconvened the meeting at 4:03 p.m. MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 14, 2007 III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of May 24, 2007. Rec: Approve as presented. B. REQUEST FOR ACCEPTANCE OF WORK for Contract No. HA25090 — Design and Construction of Carports with Photovoltaic Solar Arrays Located at the Palm Village Apartments (Sunwize Technologies, Kingston, NY) (Joint Consideration with the Palm Desert Redevelopment Agency). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. C. REQUEST FOR ACCEPTANCE OF WORK for Contract No. HA25100A — Construction of Monument Signage Located at the Housing Authority Property Known as One Quail Place (Sign -A -Rama, Palm Desert, CA) (Joint Consideration with the Palm Desert Redevelopment Agency). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. Upon motion by Spiegel, second by Finerty, the Consent Calendar was approved as presented by a 5-0 vote of the Authority Board. IV. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None VI. NEW BUSINESS A. REQUEST FOR AWARD OF CONTRACT FOR THE CITYWIDE TREE INVENTORY PROJECT FOR CITY OF PALM DESERT AND THE PALM DESERT HOUSING AUTHORITY (CONTRACT NO. C26600, PROJECT NO. 762-07) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Responding to Member/Councilman Spiegel's question, Landscape Manager Spencer Knight responded the trees needed to be inventoried because it is difficult to manage since the total number is unknown, and currently there 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 14, 2007 isn't a comprehensive list. Part of the program would be to use global positioning equipment to locate the trees and include them in the City's GIS system. Staff would be able to keep maintenance history on the trees, and he said trees were now considered an asset to the agency that owned them, so staff planned to make a comprehensive record of that as well. He said it was also necessary in order to achieve Tree City USA standing, which the City was moving towards in the coming year. He said it would also help staff determine if its programs were effective. Vice Chairman/Mayor Pro Tem Benson stated she recalled how One Quail Place looked a number of years ago, and Member/Councilman Spiegel added that maybe some trees will need to be cut down. Mr. Knight agreed. He said the inventory will also identify those trees that are significant hazards to be dealt with immediately. Chairman/Mayor Kelly requested a copy of the result because he was interested in knowing how many and what type of trees there are. Mr. Knight agreed to provide a copy. Member/Councilman Spiegel moved to, by Minute Motion: 1) Award the subject contract for the Citywide Tree Inventory to Davey Resource Group, Santa Margarita, California, in the total amount of $33,440 (City: $25,080; Housing Authority: $8,360); 2) authorize the Director of Finance to set aside an additional 10% contingency in the total amount of $3,344 (City: $2,508; Housing Authority: $836); 3) authorize the Director of Finance to appropriate $8,360 of the total contract amount to the respective Housing Authority Landscape Maintenance Budget line items, plus set aside $836 of the total contingency to the respective Housing Authority Landscape Maintenance Budget; 4) authorize the Mayor to execute said contract — City funds are available in the respective City and Assessment District Accounts and Assessment District Fund 200 Accounts. Motion was seconded by Finerty and carried by a 5-0 vote. 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 14, 2007 B. REQUEST FOR APPROVAL OF LEASE AGREEMENT BETWEEN DESERT SANDS UNIFIED SCHOOL DISTRICT (DSUSD) AND THE PALM DESERT HOUSING AUTHORITY FOR HEAD START PROGRAM AT ONE QUAIL PLACE (CONTRACT NO. HA26630). Member Spiegel stated it was a great program and great for the apartment complex. Member Spiegel moved to, by Minute Motion: 1) Approve the subject Lease Agreement, substantially as to form, for the continuation and implementation of a Head Start Program; 2) authorize the Executive Director to finalize said agreement after review by DSUSD; 3) authorize the Chairman to execute such agreement and necessary documents. Motion was seconded by Benson and carried by a 5-0 vote. C. REQUEST FOR APPROVAL OF NAMED VENDORS FOR THE PURPOSES OF PROVIDING RECURRING, ROUTINE SERVICES, SUPPLIES, AND MAINTENANCE TO PALM DESERT HOUSING AUTHORITY PROPERTIES. Councilman Spiegel requested the list be reviewed, because there was now a Lowe's in Palm Desert, yet the store in La Quinta was the one listed. Housing Authority Administrator Janet Moore agreed. She said what probably happened was that the list was updated by the name of the vendor and not the address. Member Spiegel moved to, by Minute Motion, authorize the use of vendors on the Palm Desert Housing Authority Vendor List provided with the accompanying staff report for purposes of providing recurring, routine services, supplies, and maintenance to the Housing Authority Properties, pursuant to Palm Desert Municipal Code Section 3.32.110. Staff was requested to review the list to ensure Palm Desert vendors were utilized as much as possible. Motion was seconded by Finerty and carried by a 5-0 vote. VII. CONTINUED BUSINESS None VIII. OLD BUSINESS None IX. PUBLIC HEARINGS None 4 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 14, 2007 X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY 1. Chairman Kelly commented that he attended part of the Palm Desert Chamber of Commerce's Retreat in Calimesa and commended President/CEO Barbara deBoom for the excellent objectives that the group proposed for the coming year. 2. Vice Chairman Benson noted she attended the Workforce Housing Summit recently hosted by CVAG (Coachella Valley Association of Governments) and the Indian Tribes. She was alarmed by predictions for the Coachella Valley's future housing needs, adding that Banning was currently listed as Los Angeles County's outermost commuter boundary, and it was moving east quickly. She felt it was unfortunate that not many other elected officials attended, because it was a good Summit. She noted that a lot of review of this situation would be needed in the near future. XI. ORAL COMMUNICATIONS - C None XII. ADJOURNMENT With Authority Board concurrence, Chairman Kelly adjourned the meeting at 5:55 p.m. ATTEST: RA HELLE D. KLASSEN, SECRETARY-3 PALM DESERT HOUSING AUTHORITY kit HARD S.4KELLY, CH RMAN 5