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HomeMy WebLinkAbout2007-11-08MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, NOVEMBER 8, 2007 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER Chairman Kelly convened the meeting at 3:00 p.m. II. ROLL CALL Present: Vice Chairman Jean M. Benson Member Jim Ferguson Member Cindy Finerty Member Robert A. Spiegel Chairman Richard S. Kelly Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Services Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Bo Chen, City Engineer Lauri Aylaian, Director of Community Development Patrick Conlon, Director of the Office of Energy Management Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Doug Van Gelder, Director of Information Systems Mark Greenwood, Director of Public Works David Yrigoyen, Director of Redevelopment & Housing Frankie Riddle, Director of Special Programs Ignacio Otero, West Desert Div. Chief, Palm Desert Fire/Riverside Co. Fire/Cal Fire John Rios, Battalion Chief, Palm Desert Fire/Riverside Co. Fire/Cal Fire Frank Taylor, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Dept. Grace L. Mendoza, Deputy City Clerk Upon a motion by Spiegel, second by Finerty, and 4-0 vote of the Authority Board, with Ferguson ABSENT, Chairman Kelly adjourned the meeting to Closed Session of the City Council and Redevelopment Agency at 3:02 p.m. He reconvened the meeting at 4:00 p.m. MINUTES PALM DESERT HOUSING AUTHORITY MEETING NOVEMBER 8, 2007 III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of October 25, 2007. Rec: Approve as presented. B. REQUEST FOR APPROVAL of Amendment No. 1 to Contract No. HA25760A — Construction Management Services for the Laguna Palms Apartments Renovation Project. Rec: By Minute Motion: 1) Approve Amendment No. 1 in an amount not to exceed $34,855 to the subject contract with Vanir Construction Management, Inc., San Bernardino, California, for continued construction management services for the Housing Authority Property known as Laguna Palms Renovation Project; 2) authorize the Chairman to execute said Amendment — funds are available in Account No. 871-8610-466-4001. Upon a motion by Ferguson, second by Spiegel, and a 5-0 vote of the Authority Board, the Consent Calendar was approved as presented. IV. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None VI. NEW BUSINESS None VII. CONTINUED BUSINESS None 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING NOVEMBER 8, 2007 VIII. OLD BUSINESS A. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 4 TO CONTRACT NO. HA25760 — EXTERIOR RENOVATION AND SITE IMPROVEMENTS AT THE HOUSING AUTHORITY PROPERTY KNOWN AS LAGUNA PALMS APARTMENTS, 73-875 SANTA ROSA WAY, PALM DESERT. Member Ferguson moved to, by Minute Motion: 1) Approve Change Order No. 4 in the amount of $115,774.31 to the subject contract with Portrait Homes, Inc., Corona, California, for items not included in the original contract (building, plumbing, and miscellaneous upgrades); 2) authorize the Chairman to execute said Change Order; 3) authorize the Director of Finance to transfer $115,774.31 from contingency to base for the subject project. Member Spiegel asked why there were so many change orders and questioned why staff couldn't anticipate costs when remodeling a group of homes. Redevelopment Manager Martin Alvarez responded staff was trying to do better with future projects, but unforseen items were expected with rehabilitation projects. Member Spiegel seconded the motion, and it carried by a 5-0 vote. IX. PUBLIC HEARINGS None X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING NOVEMBER 8, 2007 XI. ORAL COMMUNICATIONS - C None XII. ADJOURNMENT Upon a motion by Spiegel, second by Ferguson, and 5-0 vote of the Authority Board, Chairman Kelly adjourned the meeting at 5:34 p.m. ATTEST: '�F�) RACHELLE D. KLASSEN SECRETAR?1 PALM DESERT HOUSING AUTHORITY AIRMAN 4