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Home My WebLink About2009-03-12MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MARCH 12, 2009 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Spiegel convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Vice Chairman Cindy Finerty Member Richard S. Kelly Chairman Robert A. Spiegel Excused Absence: Member Jim Ferguson Also Present: John M. Wohlmuth, City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Services Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Bo Chen, City Engineer Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works David Yrigoyen, Director of Redevelopment & Housing Frankie Riddle, Director of Special Programs Steve Brooker, Battalion Chief, Palm Desert Fire/Riverside Co. Fire/Cal Fire Andrew Shouse, Asst. Chief, Palm Desert Police/Riverside C. Sheriff's Dept. Grace L. Mendoza, Deputy City Clerk With Authority Board concurrence, Chairman Spiegel adjourned the meeting to Closed Session of the City Council and Redevelopment Agency. He reconvened the meeting at 4:00 p.m. MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 12, 2009 III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of February 26, 2009. Rec: Approve as presented. Upon a motion by Finerty, second by Kelly, and 4-0 vote of the Authority Board, with Ferguson ABSENT, the Consent Calendar was approved as presented. IV. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None VI. NEW BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO ANDY'S LANDSCAPE PLUS, INC., FOR THE CITYWIDE PALM TREE PRUNING PROGRAM 2009 (CONTRACT NO. C28400, PROJECT NO. 931-09) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Member/Councilmember Benson moved to, by Minute Motion: 1) Award subject contract for the Citywide Palm Tree Pruning Program 2009 to Andy's Landscape Plus, Inc., Bermuda Dunes, California, in the total amount of $72,517.50 (City - $64,890.00; Housing Authority - $7,627.50; 2) authorize the Director of Finance to set aside an additional 10% contingency in the total amount of $7,251.75 (City - $6,489.00; Housing Authority - $762.75); 3) authorize the Mayor to execute said contract — funds are available as listed in the accompanying staff report. Motion was seconded by Finerty and carried by a 4-0 vote, with Ferguson ABSENT. B. REQUEST FOR AWARD OF CONTRACT TO TREE ELEMENTS, INC., FOR THE CITYWIDE TREE PRUNING PROGRAM 2009 (CONTRACT NO. C28410, PROJECT NO. 932-09) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Member/Councilman Kelly moved to, by Minute Motion: 1) Award subject contract for the Citywide Tree Pruning Program 2009 to Tree Elements, Inc., Yorba Linda, California, in the total amount of $115,008.74 (City - $80,139.36; Housing Authority - $34,869.38); 2) authorize the Director of Finance to set aside an additional 10% contingency in the total amount of $11,500.87 (City - $8,013.94; Housing Authority - $3,486.93); 3) authorize the Mayor to execute said contract - funds are available as listed 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 12, 2009 in the accompanying staff report. Motion was seconded by Finerty and carried by a 4-0 vote, with Ferguson ABSENT. C. REQUEST FOR AWARD OF CONTRACT TO LEON'S LANDSCAPING & TREE SERVICE, INC., FOR THE CITYWIDE TREE REMOVAL PROGRAM 2009 (CONTRACT NO. C28420, PROJECT NO. 933-09) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Vice Chairman/Mayor Pro Tem Finerty moved to, by Minute Motion: 1) Award subject contract for the Citywide Tree Removal Program 2009 to Leon's Landscaping & Tree Service, Inc., Thousand Palms, California, in the total amount of $10,375 (City - $8,250; Housing Authority - $2,125); 2) authorize the Director of Finance to set aside an additional 10% contingency in the total amount of $1,037.50 (City - $825.00; Housing Authority - $212.50); 3) authorize the Mayor to execute said contract — funds are available as listed in the accompanying staff report. Motion was seconded by Kelly and carried by a 4-0 vote, with Ferguson ABSENT. Member/Councilman Kelly commented the tree program had three separate contracts because contractors specialized in certain kinds of trees, they did different work, and the City received better bidding results. Chairman/Mayor Spiegel noted one contract was awarded outside the Valley, and he received an e-mail from Barbara deBoom from the Chamber of Commerce questioning it. His response was that the City was required by law to take the lowest bid, and in this case, it was more than $5,000. Member/Councilman Kelly complimented staff for putting together the tree program and obtaining economical cost savings for the City. VII. CONTINUED BUSINESS A. MINUTES OF THE HOUSING AUTHORITY MEETING OF FEBRUARY 12, 2009 (Continued from the meeting of February 26, 2009). Vice Chairman Finerty moved to, by Minute Motion, approve the Minutes of February 12, 2009, as presented. Motion was seconded by Kelly and carried by a 4-0 vote, with Ferguson ABSENT. VIII. OLD BUSINESS None 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 12, 2009 IX. PUBLIC HEARINGS None X. REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XI. ORAL COMMUNICATIONS - C None XII. ADJOURNMENT Upon a motion by Finerty, second by Kelly, and 4-0 vote of the Authority Board, with Ferguson ABSENT, Chairman Spiegel adjourned the meeting at 5:04 p.m. ATTEST: RAGHELLE . K SSE , SECRETARY) PALM DESERT HOUSING AUTHORITY ROBERTA. SPIEGE` ,, aattRPTAN 4