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Home My WebLink About2010-04-08MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, APRIL 8, 2010 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Finerty convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Vice Chairman Jim Ferguson Member Richard S. Kelly Member Robert A. Spiegel Chairman Cindy Finerty Also Present: John M. Wohlmuth, City Manager/RDA Executive Director David J. Erwin, City Attorney Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Bo Chen, City Engineer Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer Frankie Riddle, Director of Special Programs Bill Hunley, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Andrew Shouse, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Dept. Grace L. Mendoza, Deputy City Clerk MINUTES PALM DESERT HOUSING AUTHORITY MEETING APRIL 8, 2010 Upon a motion by Spiegel, second by Kelly, and 4-0 vote of the Authority Board with Ferguson ABSENT, Chairman Finerty adjoumed the meeting to Closed Session of the City Council and Redevelopment Agency at 3:01 p.m. She reconvened the meeting at 4:00 p.m. III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of March 25, 2010. Rec: Approve as presented. Upon a motion by Spiegel, second by Kelly, and 5-0 vote of the Authority Board, the Consent Calendar was approved as presented. IV. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None VI. NEW BUSINESS A. REQUEST FOR ADOPTION OF RESOLUTIONS OF THE PALM DESERT REDEVELOPMENT AGENCY AND PALM DESERT HOUSING AUTHORITY, AMENDING THEIR FISCAL YEAR 2009-10 BUDGETS (JOINT CONSIDERATION WITH THE PALM DESERT REDEVELOPMENT AGENCY). Member Spiegel moved to waive further reading and adopt: 1) Resolution No. 571, amending the Fiscal Year 2009-10 Budget as a result of Mid -Year Adjustments; 2) Resolution No. HA-42, amending the Fiscal Year 2009-10 Budget as a result of Mid - Year Adjustments. Motion was seconded by Ferguson and carried by a 5-0 vote. VII. CONTINUED BUSINESS None 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING APRIL 8, 2010 VII1. OLD BUSINESS A. REQUEST FOR AUTHORIZATION TO NEGOTIATE AND FINALIZE A PROFESSIONAL SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES FOR THE CARLOS ORTEGA VILLAS (CONTRACT NO. R29410A) (JOINT CONSIDERATION WITH THE PALM DESERT REDEVELOPMENT AGENCY). Responding to question, Senior Management Analyst Catherine Walker said staff implemented a Request for Proposal (RFP) process and had an overwhelming response. There were 170 RFPs with 31 responses, and of those responses, a short list was made based on the criteria set forth in the RFP for professional services, and then the Committee interviewed the top four and selected KTGY. However, KTGY had issues with the indemnification clause in the Professional Services Agreement and declined the contract, which was presented to Council at the last meeting. Staff moved onto the next foremost qualified proposers, interviewed three of them, and selected Interactive Design Corporation. Responding to question about the price, she said Interactive Design's was medium in terms of the 31 responses, and their price was in line with the other proposals. Vice Chairman Ferguson noted that Reuel A. Young was the one who worked on building the Visitor Center. Member Benson stated she and Member Kelly were on the selection committee and it had two great proposals that were similar. Staff felt they could work with either one, but it was her and Member Kelly's opinion that Reuel A. Young was local and would probably control 150 jobs to get this project accomplished, and they preferred awarding the contract to a local instead of a company in Orange County. She said Reuel A. Young had worked with the City before, the Council knew his work, and knew it can ask for what it wanted and it would be delivered. Member Kelly concurred. Member Kelly moved to, by Minute Motion: 1) Authorize staff to negotiate and finalize a Professional Services Agreement, Contract No. R29410A, substantially as to form with Interactive Design Inc., Palm Springs, California, for architectural services for the Carlos Ortega Villas in an amount not to exceed $734,450 along with reimbursable expenses in an amount not to exceed $36,722; 2) Authorize the Director of Finance to establish a contingency in an amount not to exceed $75,000 for the purpose of design modification and investigation/implementation of energy efficiency/sustainability measures not identified at the time of contract execution (use of contingency requires additional Agency action); 3) Authorize the Chairman to sign and the Executive Director to implement the Agreement - funds are available in the Palm Desert Housing Authority Capital Budget for the Carlos Ortega Villas, Account No. 871-8691-466-4001. Motion was seconded by Ferguson and carried by a 5-0 vote. 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING APRIL 8, 2010 IX. PUBLIC HEARINGS None X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XI. ORAL COMMUNICATIONS - C None XII. ADJOURNMENT On a motion by Spiegel, second by Ferguson, and 5-0 vote of the Authority Board, Chairman Finerty adjourned the meeting at 4:26 p.m. ATTEST: RACHELLE D. SSEN, SECRETARY PALM DESERT HOUSING AUTHORITY AN 4