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HomeMy WebLinkAbout2010-12-09MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, DECEMBER 9, 2010 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Acting Chairman Benson convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member -elect Jan C. Harnik Member William R. Kroonen Member Robert A. Spiegel Acting Chairman Jean M. Benson Absent: Vice Chairman Jim Ferguson Chairman Cindy Finerty Also Present: John M. Wohlmuth, City Manager/RDA Executive Director David J. Erwin, City Attorney Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Bo Chen, City Engineer Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bill Hunley, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Andrew Shouse, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Dept. Upon a motion by Spiegel, second by Kroonen, and 3-0 vote of the Authority Board, with Ferguson and Finerty ABSENT, Acting Chairman Benson adjoumed the meeting to Closed Session of the City Council and Redevelopment Agency at 3:01 p.m. She reconvened the meeting at 4:02 p.m. MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 9, 2010 III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of October 28, 2010. Rec: Approve as presented. B. HOUSING COMMISSION MINUTES for the Meeting of October 13, 2010. Rec: Receive and file. C. REQUEST FOR APPROVAL of the 2011 Master List of Qualified Professional Services Consultants for Services Valued at Less than $25,000 per Project (Joint Consideration with the Palm Desert City Council and the Palm Desert Redevelopment Agency). Removed for separate consideration under Section IV, Consent Items Held Over. Please see that portion of the Minutes for Authority Board discussion and action. Member Spiegel requested Item C be removed for separate action under Section IV, Consent Items Held Over. Upon a motion by Spiegel, second by Kroonen, and 3-0-1 vote of the Authority Board, with Harnik ABSTAINING and Finerty ABSENT, the remainder of the Consent Calendar was approved as presented. IV. CONSENT ITEMS HELD OVER C. REQUEST FOR APPROVAL of the 2011 Master List of Qualified Professional Services Consultants for Services Valued at Less than $25,000 per Project (Joint Consideration with the Palm Desert City Council and the Palm Desert Redevelopment Agency). Councilman/Member Spiegel stated this item was a Master List of Qualified Professional Services to be approved for staff to hire at a value of less than $25,000 per project. The reason he pulled this item was because he had discussions with the City Manager to do more with local vendors in the Coachella Valley, and in reviewing the list there are vendors from El Segundo, San Diego, and Riverside, etc. He would like staff to review the list one more time to see if there are any local vendors that can duplicate the services. 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 9, 2010 Mr. Wohlmuth agreed to review the list, but noted staff had checked to see how many local vendors the City contracted within the past year. For example, the Finance Director reported that 62% of all the City's projects went to local vendors. In addition, as directed by Council, staff was looking at a local purchase preference policy, but there are some legal issues with it. He said staff had copies of the ordinances from the two cities that have local purchase preference; the cities of Desert Hot Springs and Palm Springs. He said the difficulty with the policies are whether they are legal, but he will have the City Attorney answer those questions. Councilman/Member Spiegel asked if the City Manager had mentioned that Coachella Valley Association of Govemments (CVAG) was looking at the list for the Coachella Valley. Mr. Wohlmuth responded he wasn't aware of CVAG looking at the list. Councilman/Member Spiegel asked if this item should be continued in order for the City Manager to review the list and eliminate some of the vendors. Ms. Aylaian responded a large number of vendors are on the list, but it didn't guarantee that any one of them will get work. She said the list covered different needs that arise during the year, and sometimes specialty services are needed, and although the desert had qualified vendors in many areas, there are times staff needs to go outside the immediate area to get very specific specialty service that isn't available locally. She said the list left the opportunity to go to vendors that are outside the area if they possess that level of expertise in a particular area not available locally. She said there was no assurance the vendors on the list will get work just because they're on the list. She said 30% of the vendors on the list were local. Councilman/Member Spiegel stated that meant 70% of the vendors on the list were not local. He requested staff review the list to see if there are any that can be eliminated that are outside the Valley. Councilman/Member Kroonen agreed the Council wants to give preference to local suppliers, vendors, contractors, but by the same token and reasons indicated by staff, he believed staff should be given some latitude and wouldn't want to have vendors eliminated solely on the basis of geography. Councilman/Member Spiegel moved to continue this item to the meeting of January 13, 2011. Motion was seconded by Kroonen and carried by a 3-0 vote, with Ferguson and Finerty ABSENT. V. RESOLUTIONS None 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 9, 2010 VI. NEW BUSINESS None VII. CONTINUED BUSINESS None VIII. OLD BUSINESS None IX. PUBLIC HEARINGS None X. REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XI. ORAL COMMUNICATIONS - C None XII. ADJOURNMENT On a motion by Spiegel, second by Kroonen, and 4-0 vote of the Authority Board, with Finerty ABSENT, Chairman Benson adjoumed the meting at 5:49 p.m. ATTEST: RA ELLE D. EN, SECRETARY PALM DESERT HOUSING AUTHORITY JN M. BENS i2A4./1v'1-`) , CHAIRMAN 4