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Home My WebLink About2011-03-10MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MARCH 10, 2011 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Benson convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Cindy Finerty Member Jan C. Harnik Member William R. Kroonen Vice Chairman Robert A. Spiegel Chairman Jean M. Benson Also Present: John M. Wohlmuth, City Manager/RDA Executive Director David J. Erwin, City Attorney Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Russell Grance, Director of Building & Safety Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bill Hunley, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Andrew Shouse, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Dept. Grace L. Mendoza, Deputy City Clerk Upon a motion by Spiegel, second by Kroonen, and 5-0 vote of the Authority Board, Chairman Benson adjourned the meeting to Closed Session of the City Council and Redevelopment Agency at 3:01 p.m. She reconvened the meeting at 4:00 p.m. MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 10, 2011 III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of February 24, 2011. Rec: Approve as presented. B. REQUEST FOR APPROVAL and Ratification of Amendment No. 1 in an Amount Not to Exceed $7,500 to Contract No. R29410A — Professional Architectural Design Services for the Carlos Ortega Villas Project (Joint Consideration with the Palm Desert Redevelopment Agency). Rec: By Minute Motion: 1) Authorize and ratify Amendment No. 1 in an amount not to exceed $7,500 to the subject contract with Interactive Design Corporation, Palm Springs, California, for additional project energy efficiency research necessary in the design process; 2) authorize the Director of Finance to transfer funds from contingency to base in the amount of $7,500 — funds are available in the Palm Desert Housing Authority Capital Budget for the Carlos Ortega Villas, Account No. 871-8691-466-4001. Upon a motion by Spiegel, second by Finerty, and 5-0 vote of the Authority Board, the Consent Calendar was approved as presented. IV. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 10, 2011 VI. NEW BUSINESS A. REQUEST FOR APPROVAL OF ACTIONS RELATED TO AMENDMENT OF THE PALM DESERT "STATEMENT OF INVESTMENT POLICY' TO INCLUDE THE RIVERSIDE COUNTY TREASURER'S POOLED INVESTMENT FUND AS AN INVESTMENT (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL, PALM DESERT REDEVELOPMENT AGENCY, AND PALM DESERT FINANCING AUTHORITY). Councilmember/Member/Commissioner Finerty moved to: 1) By Minute Motion, approve proposed amendment to the Palm Desert "Statement of Investment Policy" to authorize the Riverside County Treasurer's Pooled Investment Fund as an investment; 2) waive further reading and adopt City Council Resolution No. 2011 - 14, authorizing the investment of monies in the Riverside County Treasurer's Pooled Investment Fund; 3) waive further reading and adopt Redevelopment Agency Resolution No. 583, authorizing the investment of monies in the Riverside County Treasurer's Pooled Investment Fund. Motion was seconded by Kroonen. Mayor Pro TemNice ChairmanNice President Spiegel asked how much did the City plan to transfer to the Riverside County Treasurer's Pooled Investment Fund. Mr. Gibson answered that potentially up to 30% of the City's portfolio could be invested, which was $60 to $70 million. Further responding, he said it was a secured investment. Mayor/Chairman/President Benson called for the vote, and the motion carried on a 5-0 vote. B. REQUEST FOR AWARD OF CONTRACT TO WEST COAST ARBORISTS IN THE AMOUNT OF $50,442.50 FOR THE CITYWIDE TREE PRUNING PROGRAM (CONTRACT NO. C30460, PROJECT NO. 932-11) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Councilman/Member Kroonen moved to, by Minute Motion: 1) Award subject contract for the Citywide Tree Pruning Program in the amount of $50,422.50 to West Coast Arborists, Anaheim, California (City - $37,179 and Housing Authority -$13,243.50); 2) authorize the Director of Finance to set aside an additional 10% contingency for the project in the total amount of $5,042.25 (City - $3,717.90 and Housing Authority - $1,324.35); 3) authorize the Mayor/Chairman to execute said contract — funds are available for the portion of the contract relative to the City and Assessment Districts in Parks and Recreation Account Nos. 110-4610-453-3320, 110-4611-453-3320, 110-4611-453-3371, Repair/Maintenance Medians Account No. 110-4614-453-3370, and Assessment District Fund 200 Accounts; and for the Housing Authority, funds are set aside in the 2010-2011 Housing Authority Operating Budget. Motion was seconded by Finerty. 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 10, 2011 Mayor Pro TemNice Chairman Spiegel asked how much is trimmed off a tree. Landscape Manager H. Spencer Knight responded the City standard required no more than 20 to 25 percent of the foliage to come off at any given pruning. He said City staff was trained to make evaluations and had tools to use in the field. He said at the initiation of a contract, the contractor is asked to prune several trees in the park and staff works with the crew so they can get a feel for what is required. Further responding, he said the contractor will work in all the areas of the City, but not every tree is pruned every year. He said staff was on a reduced or deferred maintenance for trees and typically trimmed about 30 to 35 percent of them a year, but currently staff was a little under that percentage. Councilmember/Member Hamik asked if the contract that was approved at the last City Council meeting strictly for palm trees. Mr. Knight answered yes. Mayor Pro TemNice Chairman Spiegel noted that no local company submitted a bid except for Tree Rite and West Coast Arborist. Mr. Knight responded West Coast Arborist has a yard and office locally in Indio and did a lot of work in the Valley, but their main office is in Anaheim. Further responding to question about the workers hired, he said he believed the company drew from locals, because their Indio office was permanent. Mayor/Chairman Benson called for the vote, and the motion carried by a 5-0 vote. VII. CONTINUED BUSINESS None VIII. OLD BUSINESS None IX. PUBLIC HEARINGS None 4 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 10, 2011 X. REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None Xl. ADJOURNMENT On a motion by Spiegel, second by Finerty, and 5-0 vote of the Authority Board, Chairman Benson adjourned the meeting at 5:26 ATTEST: RACHE LE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY ( e. a-046,arn, BENSON/HAIRMAN 5