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Home My WebLink About2012-10-25MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, OCTOBER 25, 2012 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Spiegel convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Member Cindy Finerty Member Jan C. Harnik Vice Chairman William R. Kroonen Chairman Robert A. Spiegel Also Present: John M. Wohlmuth, City Manager David J. Erwin, City Attorney Bo Chen, City Engineer Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Stephen Y. Aryan, Risk Manager Jason Finley, Supervising Plans Examiner Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None MINUTES PALM DESERT HOUSING AUTHORITY MEETING OCTOBER 25, 2012 On a motion by Kroonen, second by Harnik, and 5-0 vote of the Authority Board, Chairman Spiegel adjourned the meeting to Closed Session of the City Council and Successor Agency Board of Directors at 3:02 p.m. He reconvened the meeting at 4:03 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of October 11, 2012. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY - Warrant Nos. 74-Housing, 79-Housing, 75HA, and 80HA. Rec: Approve as presented C. HOUSING COMMISSION MINUTES for the Meeting of June 13, 2012. Rec: Receive and file. Upon a motion by Kroonen, second by Finerty, and 5-0 vote of the Authority Board, the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING OCTOBER 25, 2012 VIII. NEW BUSINESS A. REQUEST FOR APPROVAL OF AGREEMENT FOR PROPERTY MANAGEMENT SERVICES BETWEEN THE PALM DESERT HOUSING AUTHORITY AND RAY, DOUGLAS, ANN & PATRICK, INC., A.K.A. RPM COMPANY (CONTRACT NO. HA32320). Ms. Moore stated the proposed Agreement is with the current provider RPM Company, and they are not increasing their fee. Their fee has been constant for more than five years, and with all of the concerns over the elimination of Redevelopment, they understand the need to stay status quo. Therefore, they are offering to extend the contract at the current rate. Chairman Spiegel asked if the Authority ever went out to bid for this contract. Ms. Moore responded staff considered going out to bid and has had some inquiries, but staff found in discussions with other providers that their fees are quite higher, and they are not locally providing the service that RPM is. However, given the circumstances and concern with the transfer of assets and elimination of Redevelopment, staff spoke to Legal Counsel with respect to extending this contract. She said because RPM has been consistent with the things needed to be done, which have been different from in the past, staff is requesting to extend the contract for a two-year period to get staff through this time. Vice Chairman Kroonen moved to, by Minute Motion: 1) Approve the Agreement for Property Management Services ("Agreement') with Ray, Douglas, Ann & Patrick, Inc., a.k.a. RPM Company, effective January 1, 2013, substantially as to form, in the amount of $35/door with noted exceptions; 2) authorize the Executive Director to finalize and the Chairman to execute said Agreement. Motion was seconded by Finerty and carried by a 5-0 vote. IX. CONTINUED BUSINESS None X. OLD BUSINESS None 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING OCTOBER 25, 2012 XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT On a motion by Kroonen, second by Finerty, and 5-0 vote of the Authority Board, Chairman Spiegel adjourned the meeting at 5:00 p.m. ATTEST: RA ELLE D. LASSEN, ECRETARY PALM DESERT HOUSING AUTHORITY ROBERTA. SPIEGE MAN 4