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Home My WebLink About2013-10-10MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, OCTOBER 10, 2013 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Hamik convened the meeting at 3:00 p.m. II. ROLL CALL Present: Vice Chairman Jean M. Benson Member Robert A. Spiegel arrived at 3:35 p.m. Member Van G. Tanner Member Susan Marie Weber Chairman Jan C. Hamik Also Present: John M. Wohlmuth, Executive Director David J. Erwin, City Attorney Rachelle D. Klassen, Secretary Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bo Chen, City Engineer Casey Hartman, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Department Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: A. Conference with Real Property Negotiator pursuant to Govemment Code Section 54956.8: MINUTES PALM DESERT HOUSING AUTHORITY MEETING OCTOBER 10, 2013 1) Property: 43930 Blueberry Lane (APN 634-061-024), Palm Desert Negotiating Parties: Agency: John M. Wohlmuth/Janet M. Moore/City of Palm Desert/ Palm Desert Housing Authority Property Owner. Rebecca Baker Under Negotiation: Price Terms of Payment With Authority Board concurrence, Spiegel ABSENT, Chair Hamik adjourned the meeting to Closed Session at 3:01 p.m. She reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of September 26, 2013. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY - Warrant Nos. 72-Housing, 76-Housing, 73HA, and 74HAF. Rec: Approve as presented. C. REQUEST FOR AUTHORIZATION to Use The Home Depot U.S.A., Inc., for Purchase of Materials and Supplies for the Palm Desert Housing Authority -owned Residential Rental Properties for Fiscal Year 2013-2014 in an Amount Not to Exceed $25,000. Rec: By Minute Motion: 1) Authorize the use of The Home Depot U.S.A., Inc., for the purchase of materials and supplies for the Palm Desert Housing Authority -owned residential rental properties, pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for FY 2013-2014 in an amount not to exceed $25,000; 2) elect to participate with U. S. Communities; 3) authorize the Palm Desert Housing Authority's Executive Director or his designee to execute any documents necessary to effectuate the action taken herewith — monies have been approved as part of the Palm Desert Housing Authority's FY 2013-2014 Budget. 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING OCTOBER 10, 2013 D. REQUEST FOR AUTHORIZATION to Use Lowe's for Purchase of Materials and Supplies for the Palm Desert Housing Authority -owned Residential Rental Properties for Fiscal Year 2013-2014 in an Amount Not to Exceed $25,000. Rec: By Minute Motion: 1) Authorize the use of Lowe's for the purchase of materials and supplies for the Palm Desert Housing Authority -owned residential rental properties, pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for FY 2013-2014 in an amount not to exceed $25,000; 2) elect to participate with The Cooperative Purchasing Network; 3) authorize the Palm Desert Housing Authority's Executive Director or his designee to execute any documents necessary to effectuate the action taken herewith — monies have been approved as part of the Palm Desert Housing Authority's FY 2013-2014 Budget. Upon a motion by Spiegel, second by Weber, and 5-0 vote of the Authority Board, the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None VIII. NEW BUSINESS A. REQUE$T FOR AUTHORIZATION TO USE HD SUPPLY FACILITIES MAINTENANCE FOR PURCHASE OF MATERIALS AND SUPPLIES FOR THE PALM DESERT HOUSING AUTHORITY -OWNED RESIDENTIAL RENTAL PROPERTIES FOR FISCAL YEAR 2013-2014 IN AN AMOUNT NOT TO EXCEED $100,000. Management Analyst Jessica Gonzales stated this request memorialized mechanisms already established for the purchase of products for on -going operation activities. She noted this was a govemment contract lender located in Palm Desert, and the cost is included in the overall budget for the interior that was approved for Fiscal Year 2013/2014. Member Tanner moved to, by Minute Motion: 1) Authorize the use of HD Supply Facilities Maintenance for the purchase of materials and supplies for the Palm Desert 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING OCTOBER 10, 2013 Housing Authority -owned residential rental properties, pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for FY 2013-2014 in an amount not to exceed $100,000; 2) elect to participate with U. S. Communities; 3) authorize the Palm Desert Housing Authority's Executive Director or his designee to execute any documents necessary to effectuate the action taken herewith — monies have been approved as part of the Palm Desert Housing Authority's FY 2013-2014 Budget. Motion was seconded by Weber and carried by a 5-0 vote. B. REQUEST FOR ADOPTION OF RESOLUTIONS, APPROVING THE EXECUTION OF A CARLOS ORTEGA VILLAS PROJECT BOND PROCEEDS FUNDING AGREEMENT BETWEEN THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY AND THE PALM DESERT HOUSING AUTHORITY, AND TAKING CERTAIN RELATED ACTIONS (CONTRACT NO. HA33090) (JOINT CONSIDERATION WITH THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY). Mr. Alvarez stated approval of this item will allow staff to move forward with a funding agreement between the Housing Authority and the Successor Agency. The Carlos Ortega Villas Project is nearing completion of design, and he anticipated submitting the project to plan check in December. The funding for the project may be approved by the State in the next couple of weeks, but funds wouldn't be available until January 1, 2014. Approval today will allow staff to move forward with plan check and paying the fees from Housing Authority, and once the bond funds are approved and able to be expended in January, the expenditure will be refunded from the Successor Agency to the Housing Authority. Director/Member Spiegel moved to: 1) Waive further reading and adopt Resolution Nos. SA -RDA 021 and HA - 59, approving the execution of a Carlos Ortega Villas Project Bond Proceeds Funding Agreement between the Successor Agency and the Housing Authority, and taking certain related actions; 2) By Minute Motion, approve of and authorize the respective Chair/Chairman to execute said Carlos Ortega Villas Project Bond Proceeds Funding Agreement; 3) By Minute Motion, authorize payment of estimated expenditures related to the Carlos Ortega Villas Project from Housing Authority Capital Improvements Account No. 871-8691-466-4001. Motion was seconded by Benson. Director/Member Tanner inquired about the vacated Casey's Bar & Grill. Mr. Alvarez responded the business is currently closed, stating he has been in communication with the operator and it didn't appear they will reopen. He said they are currently looking at other opportunities to sell the business. 4 MINUTES PALM DESERT HOUSING AUTHORITY MEETING OCTOBER 10, 2013 ,. Director/Member Spiegel noted the City owns the place. ft Mr. Wohlmuth clarified the Successor Agency own the property and not the business, and with the approval of the Property Management Plan, the Agency could perhaps sell the property with the old fire station site and allow for a whole new development on the expanded site. Chair/Chairman Hamik called for the vote, and it carried by a 5-0 vote. IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None 5 MINUTES PALM DESERT HOUSING AUTHORITY MEETING OCTOBER 10, 2013 XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT On a motion by Spiegel, second by Tanner, and unanimous vote of the Authority Board, Chairman Hamik adjourned the meeting at 5:00 p.m. ATTEST: HELLE D. K • SSE , SECRETA PALM DESERT HOUSING AUTHORITY JAN C. HARNIK, CHAIRMAN MIN air mei 6