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Home My WebLink About2014-04-24MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, APRIL 24, 2014 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Tanner convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Member Jan C. Hamik Member Robert A. Spiegel Vice Chairman Susan Marie Weber Chairman Van G. Tanner Also Present: John M. Wohlmuth, Executive Director David J. Erwin, City Attorney Rudy P. Acosta, Assistant City Manager Rachelle D. Klassen, Secretary Russell Grance, Director of Building & Safety Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bo Chen, City Engineer Tony Bagato, Principal Planner Stephen Y. Aryan, Risk Manager Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Department Grace L. Mendoza, Deputy City Clerk MINUTES PALM DESERT HOUSING AUTHORITY MEETING APRIL 24, 2014 III. ADJOURN TO CLOSED SESSION Request for Closed Session: A. Conference with Real Property Negotiator pursuant to Govemment Code Section 54956.8: 1) Property: 42148 Verdin Lane (APN 624-440-003), Palm Desert Negotiating Parties: Agency: John M. Wohlmuth/Janet M. Moore/City of Palm Desert/ Palm Desert Housing Authority Property Owner. Justin E. and Patricia Mansker Under Negotiation: X Price X Terms of Payment 2) Property: 42065 Hovley Gardens Drive (APN 624-430-005), Palm Desert Negotiating Parties: Agency: John M. Wohlmuth/Janet M. Moore/City of Palm Desert/ Palm Desert Housing Authority Property Owner. Commercial Pacific Holding, Inc. Under Negotiation: x Price x Terms of Payment 3) Property: 75475 Orange Blossom Lane (APN 634-061-030), Palm Desert Negotiating Parties: Agency: John M. Wohlmuth/Janet M. Moore/City of Palm Desert/ Palm Desert Housing Authority Property Owner. Jack Gamer, c/o Estate of Jack Gamer Under Negotiation: Price x Terms of Payment With Authority Board concurrence, Chairman Tanner adjourned the meeting to Closed Session at 3:01 p.m. He reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of April 10, 2014. Rec: Approve as presented. 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING APRIL 24, 2014 B. CLAIMS AND DEMANDS AGAINST TH 4UTHORITY TREASURY - Warrant Nos. 209HA, 212-Housing, 204HAF, and 210HAF. Rec: Approve as presented. C. HOUSING COMMI$SIQN MINUTEa for the Meeting of March 12, 2014. Rec: Receive and file. Upon a motion by Spiegel, second by Hamik, and 5-0 vote of the Authority Board (AYES: Benson, Hamik, Spiegel, Weber, and Tanner NOES: None), the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None VIII. NEW BUSINESS A. REQUEST FOR AUTHORIZATION TO USE H.D. SUPPLY FACILITIES MAINTENANCE FOR PURCHASE OF MATERIALS AND SUPPLIES FOR THE PALM DESERT HOUSING AUTHORITY -OWNED RESIDENTIAL RENTAL PROPERTIES, FISCAL YEAR 2014-2015, IN AN AMOUNT NOT TO EXCEED $125,000. Management Analyst Jessica Gonzales stated this request memorializes the mechanisms already established for purchase of products and services for the ongoing operations and activities of the Palm Desert Housing Authority properties. This is a govemment contract vendor located in Palm Desert. The Housing Commission reviewed the recommendation at its regular meeting of April 9 and recommended approval. Member Spiegel moved to, by Minute Motion, authorize: 1) Use of HD Supply Facilities Maintenance for purchase of materials and supplies for the Palm Desert Housing Authority -owned residential rental properties, pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for FY 2014-2015 in an amount not to exceed $125,000; 2) Palm Desert Housing Authority's Executive Director or his designee to finalize any documents necessary to effectuate the action taken herewith — monies have been included in the FY 2014-2015 proposed Palm Desert Housing Authority's Operating Budget, in the appropriate Authority account. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Benson, Hamik, Spiegel, Weber, and Tanner NOES: None). 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING APRIL 24, 2014 B. REQUEST FOR AUTHORIZATION TO USE LOWE'S FOR PURCHASE OF MATERIALS AND SUPPLIES FOR THE PALM DESERT HOUSING AUTHORITY -OWNED RESIDENTIAL RENTAL PROPERTIES, FISCAL YEAR 2014-2015, IN AN AMOUNT NOT TO EXCEED $40,000. Management Analyst Jessica Gonzales stated this request memorializes the mechanisms already established for purchase of products and services for the ongoing operations and activities of the Palm Desert Housing Authority properties. She said it is a govemment contract and the vendor is located in Palm Desert. The Housing Commission reviewed the recommendation at it's regular meeting of April 9 and recommended approval. After further review by the Executive Director, the amount for purchase at Lowe's was increased to $40,000, given the vendor is located in Palm Desert. Member Spiegel moved to, by Minute Motion: 1) Authorize use of Lowe's for purchase of materials and supplies for the Palm Desert Housing Authority -owned residential rental properties, pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for FY 2014-2015 in an amount not to exceed $40,000; 2) elect to participate with The Cooperative Purchasing Network (TCPN); 3) authorize the Palm Desert Housing Authority's Executive Director or his designee to execute any documents necessary to effectuate the action taken herewith — monies have been included in the FY 2014-2015 proposed Palm Desert Housing Authority's Operating Budget, in the appropriate Authority account. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Benson, Hamik, Spiegel, Weber, and Tanner NOES: None). C. REQUEST FOR AUTHORIZATION TO USE THE HOME DEPOT U.S.A., INC., FOR PURCHASE OF MATERIALS AND SUPPLIES FOR THE PALM DESERT HOUSING AUTHORITY -OWNED RESIDENTIAL RENTAL PROPERTIES, FISCAL YEAR 2014-2015, IN AN AMOUNT NOT TO EXCEED $20,000. Management Analyst Jessica Gonzales stated this is a govemment contract vendor located in Rancho Mirage. In the event items are not found at Lowe's or HD Supply, staff will source out to Home Depot. She said this contract was decreased from $30,000 to $20,000. Member Spiegel moved to, by Minute Motion, authorize: 1) Use of The Home Depot U.S.A., Inc., for purchase of materials and supplies for the Palm Desert Housing Authority -owned residential rental properties, pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for FY 2014-2015 in an amount not to exceed $20,000; 2) Palm Desert Housing Authority's Executive Director or his designee to finalize any documents necessary to effectuate the action taken herewith — monies have been included in the FY 2014-2015 proposed Palm Desert Housing Authority's Operating Budget, in the appropriate Authority account. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Benson, Hamik, Spiegel, Weber, and Tanner, NOES: None). 4 MINUTES PALM DESERT HOUSING AUTHORITY MEETING APRIL 24, 2014 IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT On a motion by Spiegel, second by Weber, and 5-0 vote of the Authority Board (AYES: Benson, Hamik, Spiegel, Weber, and Tanner, NOES: None), Chairman Tanner adjoumed the meeting at 5:35 p.m. ATTEST: ELLE D. KLASSEN, SECRETAI%Y PALM DESERT HOUSING AUTHORITY %fin( it -cl VAN G. tANNER, CHAIRMAN 5