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Home My WebLink About2014-12-08MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, DECEMBER 11, 2014 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Tanner convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Member Jan C. Hamik Member Robert A. Spiegel Vice Chairman Susan Marie Weber Chairman Van G. Tanner Present at 4:00 p.m. Reconvening_ : Member -elect Sabby Jonathan Also Present: John M. Wohlmuth, Executive Director David J. Erwin, City Attorney Rudy P. Acosta, Assistant City Manager Rachelle D. Klassen, Secretary Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Stephen Y. Aryan, Risk Manager Casey Hartman, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Department Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 11, 2014 A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: 74719 King Fisher Circle (APN 624-440-027), Palm Desert Negotiating Parties: Agency: John M. Wohlmuth/Janet M. Moore/City of Palm Desert/ Palm Desert Housing Authority Property Owner: Jerry White and Diana M. Corica Under Negotiation: x Price x Terms of Payment 2) Property: 75434 Wildflower Lane (APN 634-061-008), Palm Desert Negotiating Parties: Agency: John M. Wohlmuth/Janet M. Moore/City of Palm Desert/ Palm Desert Housing Authority Property Owner: Cassandre M. Clarke Under Negotiation: x Price x Terms of Payment With Authority Board concurrence, Chairman Tanner adjoumed the meeting to Closed Session at 3:01 p.m. He reconvened the meeting at 4:04 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None Note: During the Palm Desert City Council Meeting conducted immediately prior to this Housing Authority Board Meeting, declaration of the 2014 General Municipal Election was made, reorganization of the City Council and annual Mayoral Rotation occurred, with Susan Marie Weber being appointed Mayor (Chairman of the Housing Authority Board), and Robert A. Spiegel being appointed Mayor Pro Tem (Vice Chairman of the Housing Authority Board), and the rest of the roster was set, including Directors Jan C. Harnik, Sabby Jonathan, and Van G. Tanner. V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of November 13, 2014. Rec: Approve as presented. 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 11, 2014 B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY - Warrant Nos. 114HA, 120HA, 126HA, 130HA, 119-Housing, 125-Housing, 128-Housing, 115HAF, 121 HAF, and 131 HAF. Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of October 8, 2014. Rec: Receive and file. D. LOW AND MODERATE INCOME Housing Asset Fund Report Relative to Senate Bill 341 for the 2013-2014 Fiscal Year. Rec: Receive and file. Upon a motion by Spiegel, second by Tanner, and 4-0-1 vote of the Authority Board (AYES: Harnik, Spiegel, Tanner, and Weber; NOES: None; ABSTAINING: Jonathan), the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None VIII. NEW BUSINESS None IX. CONTINUED BUSINESS None 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 11, 2014 X. OLD BUSINESS A. REQUEST FOR APPROVAL OF CHANGE ORDER NOS. 3 AND 5, AND FOR RATIFICATION OF CHANGE ORDER NO. 4 — CONTRACT NO. HA29410B WITH OPTIMUS CONSTRUCTION, INC., FOR CONSTRUCTION OF THE CARLOS ORTEGA VILLAS PROJECT (PROJECT NO. 825-11). Ms. Moore stated Change Order No. 3 was for additional fill, because the pad heights were not what was anticipated, stating a couple of months ago there was rain which caused the site to lose some dirt. For Change Order No. 4, staff overlooked the need for a solar water -heating system for the pool, but the good news is that there are now rebates available at a net cost of $6,000 that perhaps recovery may be seen through savings in water heating. The City Manager approved this expense and staff is requesting approval of the ratification for this. Change Order No. 5 was due to driveway and parking stall improvements for the Palm Desert Country Club Villas, stating there were some ADA issues that were unforeseen during the review. Mayor Pro Tem Spiegel moved to, by Minute Motion, approve/authorize the following, all related to the subject contract with Optimus Construction, Inc., Glendale, California: 1) Change Order No. 3 in the total amount of $35,001.48; 2) ratification of Change Order No. 4 in the total amount of $16,622.46; 3) Change Order No. 5 in the total amount of $3,373.65; 4) transfer of $54,997.59 from contingency to base for the project; 5) Chairman to execute Change Order Nos. 3, 4, and 5 — funds are available in Account No. 871-8691-466-4001 - Housing Authority Capital Improvements. Motion was seconded by Hamik and carried by a 5-0 vote (AYES: Hamik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). B. REQUEST FOR APPROVAL OF AMENDMENT NO. 1 TO CONTRACT NO. HA33480 WITH LIBERTY LANDSCAPING, INC., INCREASING THE ANNUAL NOT -TO -EXCEED EXTRA WORK AMOUNT FROM $29,300 TO $58,600 FOR THE PALM DESERT HOUSING AUTHORITY RENTAL PROPERTIES LANDSCAPE MAINTENANCE. Ms. Moore stated the contract was previously awarded to Liberty Landscaping with a 10% contingency, but it is typical in landscaping services to have a 20% contingency. The percent was reduced from previous years, because expenses were pretty much set with what needed to be done; however, this year, one property needed to be renovated. She said Coachella Valley Water District (CVWD) agreed to do a Turf Buyback Reimbursement, but staff only has a 90-day window. The cost for this renovation will use up the entire 10% contingency; therefore, staff is asking for an additional 10% to go through June 30 to do the extra work that typically is done at these properties. 4 MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 11, 2014 Member Tanner asked if CVWD was reimbursing $5,000 for the turf. Ms. Moore replied CVWD is reimbursing $1 per square foot, stating this project was a 11,950 square -feet conversion, and CVWD agreed to do a good portion of it if the funds are available. Further responding, she confirmed funds are allocated in the budget. Vice Chair Spiegel moved to, by Minute Motion, approve Amendment No. 1 to the subject contract with Liberty Landscaping, Inc., Riverside, California, increasing the annual not -to -exceed extra work amount from $29,300 to $58,600 for Landscape Maintenance extra work at the Authority's rental properties (this amount is equal to 20% of the annual contract amount) — monies have been included in the FY 2014-2015 Palm Desert Housing Authority Operating Budget in the appropriate Authority accounts. Motion was seconded by Tanner and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY 1. Member Tanner, speaking as Chairman/Mayor for 2013-2014, thanked staff for all of its help during the past year. He was fortunate to be able to spend so much time with staff in that role and Teamed a great deal. In looking at the longevity of staff and the new additions that have been made, he said Palm Desert has the best in the Coachella Valley. 2. Member Jonathan thanked his fellow Authority Members/Councilmembers for welcoming him and helping him come onto the dais at the City of Palm Desert. He was truly honored to work with all of them and very excited for the future. He agreed with Member Tanner that what makes the job easier for Councilmembers/Authority Members is the incredible City staff. 5 MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 11, 2014 3. Member Harnik wished everyone a wonderful holiday and reminded all to check in on neighbors to share some of the joy of the season. XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT On a motion by Spiegel and unanimous consent of the Authority Board, Chairman Weber adjoumed the meeting at 6:51 p.m. ATTEST: RA ELLE D. KL £ - N, " ECRETARY PALM DESERT HOUSING AUTHORITY SUSAN MARIE WEBER, CHAIRMAN 6