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Home My WebLink About2014-01-09MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JANUARY 9, 2014 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Tanner convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Member Jan C. Harnik Member Robert A. Spiegel arrived at 3:01 p.m. Vice Chairman Susan Marie Weber Chairman Van G. Tanner Also Present: John M. Wohlmuth, Executive Director David J. Erwin, City Attorney Rachelle D. Klassen, Secretary Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bo Chen, City Engineer Stephen Y. Aryan, Risk Manager Casey Hartman, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Kevin Vest, Chief, Palm Desert Police/Riverside Co. Sheriffs Department Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None MINUTES PALM DESERT HOUSING AUTHORITY MEETING JANUARY 9, 2014 With Authority Board concurrence, Chairman Tanner adjourned the meeting to Closed Session of the City Council and Successor Agency at 3:01 p.m. He reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of December 12, 2013. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY - Warrant Nos. 129-Housing, 130-Housing, 125HA, 131 HA, 126HAF, and 132HAF. Rec: Approve as presented C. HOUSING COMMISSION MINUTES for the Meeting of November 13, 2013. Rec: Receive and file. On a motion by Spiegel, second by Weber, and 5-0 vote of the Authority Board (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None), the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JANUARY 9, 2014 VIII. NEW BUSINESS A. REQUEST FOR AUTHORIZATION TO REJECT ALL BIDS RECEIVED FOR THE REMOVAL, DEMOLITION, AND BACKFILL OF NINE (9) PONDS AT ONE QUAIL PLACE (CONTRACT NO. HA33070). Ms. Moore recalled for the Authority Board that mid-2013, sealed bids were requested for the subject project on two different occasions. She said it was hoped that the bids would provide some ideas about redesign of the former pond areas at One Quail Place. But after the second set of bids came in, it was determined that none of them really fulfilled all of the details required by the RFP (Request For Proposals). Therefore, she referred to the following item on this agenda for obtaining a Landscape Architect to design the areas and then go out to bid with specific plans provided by the Housing Authority for how it wants to see those areas done after the ponds are removed. She said while staff was first seeking some fresh ideas from the bidders in these solicitations, instead they came back offering to do whatever the Authority wanted without providing any details. The new approach will allow staff to be specific and then bid the project. Member Spiegel moved to, by Minute Motion, reject all bids received for the Removal, Demolition, and Backfill of Nine (9) Ponds at One Quail Place that were opened on October 16, 2013, at 2:00 p.m. Motion was seconded by Weber and carried by 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). B. REQUEST FOR APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH RAY LOPEZ ASSOCIATES FOR DESIGN OF THE LANDSCAPE AND DEMOLITION PLANS FOR THE BACKFILL OF NINE (9) PONDS AT ONE QUAIL PLACE IN AN AMOUNT NOT TO EXCEED $13,310 (CONTRACT NO. HA33070A). Chairman Tanner pointed out that it was a local contractor being recommended for the subject contract. Member Spiegel moved to, by Minute Motion: 1) Approve the subject Professional Services Agreement, substantially as to form, with Ray Lopez Associates, Palm Desert, California, for the Design of Landscape and Demolition Plans for the Backfill of Ponds at One Quail Place in an amount not to exceed $12,100 ($11,300 for base contract work, $800 for extra services, including bidding and construction services, if needed); 2) authorize reimbursable expenses in an amount not to exceed $1,210; 3) authorize the Executive Director to execute the Agreement and any documents necessary tc facilitate the Agreement —funds are available in the Housing Authority Replacement Reserve Fund. Motion was seconded by Benson and carried by 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). IX. CONTINUED BUSINESS 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JANUARY 9, 2014 None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT On a motion by Spiegel, second by Weber, and unanimous Authority Board concurrence, Chairman Tanner adjourned the meeting at 5:49 p.m. ATTEST: RA - EL E D. KLASSEN, gECRETARY PALM DESERT HOUSING AUTHORITY v f/4 f i VAN G. TANNER, CHAIRMAN 4