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Home My WebLink About2014-06-26MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JUNE 26, 2014 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Tanner convened the meeting at 3:15 p.m. II. ROLL CALL Present: Member Jean M. Benson Member Jan C. Hamik Member Robert A. Spiegel arrived at 3:15 p.m. Vice Chairman Susan Marie Weber Chairman Van G. Tanner Also Present: John M. Wohlmuth, Executive Director David J. Erwin, City Attomey Robert W. Hargreaves, Assistant City Attorney Rudy P. Acosta, Assistant City Manager Rachelle D. Klassen, Secretary Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Bo Chen, City Engineer Stephen Y. Aryan, Risk Manager Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Department Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 26, 2014 With Housing Authority Board concurrence, Chairman Tanner adjoumed the meeting to Closed Session of the City Council and Successor Agency at 3:06 p.m. He reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of June 12, 2014. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY - Warrant Nos. 253HA, 259HA, 256-Housing, 258-Housing, 249HAF, 254HAF, and 260HAF. Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of May 14, 2014. Rec: Receive and file. D. REQUEST FOR AUTHORIZATION to Use Named Vendors for Purposes of Providing Recurring, Routine Services, Supplies, and Maintenance to the Housing Authority -owned Residential Rental Properties - Fiscal Year 2014-2015. Rec: By Minute Motion, authorize the use of vendors on the accompanying staff report's Palm Desert Housing Authority Vendor List for the purposes of providing recurring, routine services, supplies, and maintenance to the Housing Authority -owned residential rental properties, pursuant to Section 3.32.110 of the Palm Desert Municipal Code, effective July 1, 2014. Upon a motion by Spiegel, second by Hamik, and 5-0 vote of the Authority Board (AYES: Benson, Hamik, Spiegel, Weber, and Tanner; NOES: None), the Consent Calendar approved as presented. 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 26, 2014 VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None VIII. NEW BUSINESS None IX. CONTINUED BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO OPTIMUS CONSTRUCTION, INC., IN AN AMOUNT NOT TO EXCEED $15,423,351.39 FOR CONSTRUCTION OF THE CARLOS ORTEGA VILLAS PROJECT (CONTRACT NO. HA29410B, PROJECT NO. 825-11) (Continued from the meeting of June 12, 2014). Mr. Erwin requested this item to be continued to the next meeting. Member Hamik moved to, by Minute Motion, continue this item to the meeting of July 10, 2014. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner, NOES: None). X. OLD BUSINESS None XI. PUBLIC HEARINGS A. CONSIDERATION OF THE ADOPTION OF THE CITY MANAGER'S AND EXECUTIVE DIRECTOR'S PROPOSED FINANCIAL PLAN FOR FISCAL YEAR 2014-2015 FOR THE CITY OF PALM DESERT AND THE. PALM DESERT HOUSING AUTHORITY (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Mr. Wohlmuth stated the proposed budget was reviewed by Council through two study sessions, stating the plan reflects a budget of $48,517,500 Revenue Projections and $48,250,546 Expenditure Plan for a net balance of $267,000 in the good. With Council's help, a lot of hard work went into this budget, including the work by the Finance Department and Finance Director Paul Gibson. He said staff recommended approval and offered to answer any questions. 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 26, 2014 Councilman/Member Spiegel questioned why the City was paying for people to go to Ixtapa-Zihuatanejo. Mr. Wohlmuth responded the Sister City trip was discussed in the budget study sessions. Responding to question about how many are going and how many the City was going to pay for, he said the City was paying for one person, but two people are going. He went on to say that Councilmember/Member Benson represented the Sister City Committee as a liaison, so it seemed that if the City was paying for one, it should probably pay for two. Councilman/Member Spiegel disagreed. Councilmember/Member Benson said she would like to add an item to the budget relating to the building that the Historical Society rents from the City. It has come to her attention that Verizon has refused to rewire the building, because it's old. However, their telephone and fire alarms are connected to that system. The Historical Society has a quote from Time Warner to update the system for a total of $15,000, which should be added to the budget to make the building safe. She said that as landlords of the property, the City should maintain it in good working condition. Councilmember/Member Hamik stated she would like to know more about the matter before voting on it today. Mr. Wohlmuth explained the Palm Desert's first Fire Station on El Paseo is now the Historical Society. The building is very old and it's the City's first historical designation. The building has a Verizon line, but it's intermitten and now working well. However, to staffs surprise, it wasn't hooked up to Time Wamer. He said Time Wamer is an option of providing that inter - connectivity for both the phone and security system. Staff has looked into this matter and Teamed that for Time Wamer to bring in that line, the cost is about $14,000; however, the funds are not in the proposed budget. If the Council would like to add it, it has the capacity within the budget to do so. Normally, he didn't bring these items last minute, because the budget has been prepared for over a month. He said the Council could add it to the agenda at this time or he can bring it forth at a later date as a contract and appropriation of funds. Councilman/Member Spiegel suggested adding it to the next agenda. Councilmember/Member Hamik agreed, stating she would like to see the contract and proposal before voting on it. 4 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 26, 2014 Mayor/Chairman Tanner inquired about the security system and questioned if there was a safety issue at this point. Mr. Wohlmuth explained the Historical Society did have a security system, but with the connectivity issue, the system will not work. Responding to question, he agreed to bring this item to the next meeting for award of contract and appropriation of $14,000. Mayor/Chairman Tanner declared the public hearing open and invited public testimony FAVORING or OPPOSING this matter. With no public testimony offered, he declared the public hearing closed,. Mayor Pro TemNice Chairman Weber moved to: 1) Waive further reading and adopt Resolution No. 2014 - 68, adopting a City Program and Financial Plan for the Fiscal Year July 1, 2014, through June 30, 2015; 2) Waive further reading and adopt Resolution No. 2014 - 69, establishing the Appropriations Limit for FY 2014-2015; 3) Waive further reading and adopt Resolution No. HA - 64, adopting a Housing Authority Program and Financial Plan for the Fiscal Year July 1, 2014, through June 30, 2015; 4)Waive further reading and adopt Resolution No. 2014 - 70, setting the Salary Schedule, Salary Ranges, and Allocated Classifications; 5) By Minute Motion, approve the Out -of -State Travel as listed in the accompanying Memo with direction to staff to bring a report to the next meeting regarding consideration of a Time Wamercontractfora communications upgrade at the Historical Society of Palm Desert and the corresponding appropriation in the FY 2014-2015 Budget. Motion was seconded by Benson. Councilmember/Member Hamik stated that regarding the Ixtapa-Zihuatanejo trip, there was significant discussion on item during the budget study sessions. She said Council knows going forward these are things they will need to take a closer look, because the expenses are significant. However, Mayor/ChairmanTanner indicated he would pay for his own trip. Mayor/Chairman Tanner called for the vote, and the motion carried by a 4-1 vote (AYES: Benson, Hamik, Weber, and Tanner, NOES: Spiegel). XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None 5 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 26, 2014 C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ADJOURNMENT On a motion by Spiegel, second by Hamik, and 5-0 vote of the Authority Board (AYES: Benson, Hamik, Spiegel, Weber, and Tanner, NOES: None), Chairman Tanner adjoumed the meeting at 5:44 p.m. ATTEST: ELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY VAN G. TANNER, CHAIRMAN 6