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Home My WebLink About2015-06-11MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JUNE 11, 2015 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Vice Chairman Spiegel convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jan C. Harnik Member Sabby Jonathan Vice Chairman Robert A. Spiegel Member Van G. Tanner Chairman Susan Marie Weber arrived at 3:01 p.m. Also Present: John M. Wohlmuth, Executive Director David J. Erwin, City Attorney Rudy P. Acosta, Assistant City Manager Rachelle D. Klassen, Secretary Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Stephen Y. Aryan, Risk Manager Susan Trevino, Chief, Palm Desert Police/Riverside Co. Sheriffs Department Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: A. Conference with Real Property Negotiator pursuant to Govemment Code Section 54956.8: MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 11, 2015 1) Property: Lease Property - APN 627-102-012 Negotiating Parties: Agency: John M. Wohlmuth/Janet M. Moore/ Palm Desert Housing Authority Property Owner: Palm Desert Housing Authority Under Negotiation: x Price x Terms of Payment With Authority Board concurrence, Vice Chairman Spiegel adjourned the meeting to Closed Session at 3:01 p.m. Chairman Weber reconvened the meeting at 4:01 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of May 28, 2015. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST CITY/HOUSING TREASURIES - Warrants Dated 5/15/2015 and 5/22/2015 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. C. REQUEST FOR APPROVAL of Change Order No. 1 to Contract No. HA33070 — Pond Demolition and Landscape Improvements at One Quail Place. Rec: By Minute Motion, approve/authorize: 1) Change Order No. 1 in the amount of $6,535 to the subject contract with Liberty Landscaping, Inc., Riverside, California, for additional work required at each of the nine pond demolition locations; 2) Director of Finance to transfer $6,535 from contingency to base for the contract; 3) Executive Director and/or the Chairman to execute Change Order No. 1 and any documents necessary to effectuate the actions taken herewith. Upon a motion by Spiegel, second by Tanner, and 5-0 vote of the Authority Board (AYES: Hamik, Jonathan, Spiegel, Tanner, and Weber; NOES: None), the Consent Calendar was approved as presented. 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 11, 2015 VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None VIII. NEW BUSINESS A. REQUEST FOR APPROVAL OF DOWN PAYMENT ASSISTANCE LOANS FROM ANY AVAILABLE FUNDING SOURCE RESTRICTED FOR THIS PURPOSE IN AN AMOUNT NECESSARY TO SECURE AN AFFORDABLE HOUSING COST ASSOCIATED WITH A DIRECT SALE IN FALCON CREST - 74600 KING FISHER CIRCLE (APN 624-440-014) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Ms. Moore stated this was a direct sale and is expected to close; however, the buyer needs some level of down payment assistance, and staff recommends approval. She offered to answer questions. Mayor Pro Tem/Vice Chairman Spiegel moved to, by Minute Motion, authorize: 1) Silent down payment assistance loan associated with a direct sale in Falcon Crest, not to exceed 40% of the sales price of the home ($225,000) to ensure an affordable housing cost, pursuant to California Health and Safety Code Section 50052.5, for a qualified low - or moderate -income household from any available funding source restricted for such purpose (Low and Moderate Income Housing Asset Fund, BEGIN Fund, and Housing Mitigation); 2) payment of the transaction costs, if necessary, for the purpose of repairs required for closing, fees customary to real estate transactions in Riverside County, including escrow, title, FHA Fees, inspections, vermin eradication, commissions, and disclosures, up to a maximum of $3,500; 3) use of the Falcon Crest Sales Program and documents, including the restrictive covenant and loan documents for the applicable funding source, and authorize Mayor to execute; 4) Director of Finance to draw monies from the relative funds to facilitate the transaction; 5) Authority Chairman and/or Authority's Executive Director, or his designee, to finalize and execute any ancillary documents necessary to effectuate the actions taken herewith — monies are available in the appropriate account in the Low and Moderate Income Housing Asset Fund, BEGIN Fund, and Housing Mitigation Fund. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 11, 2015 B. REQUEST FOR APPROVAL OF THE USE OF LOWE'S FOR PURCHASE OF MATERIALS AND SUPPLIES FOR THE PALM DESERT HOUSING AUTHORITY -OWNED RESIDENTIAL RENTAL PROPERTIES FOR FISCAL YEAR 2015-2016 IN AN AMOUNT NOT TO EXCEED $65,000 $70,000 (CONTRACT NO. HA34500). Management Analyst Jessica Gonzales stated she would like to correct an error on the amount being considered for approval. Staff recommends for Fiscal Year 2015-2016 an amount not to exceed $70,000, instead of $65,000 as indicated in the staff report under Fiscal Analysis. She said this was a government contract vendor located in Palm Desert and the Housing Commission reviewed and approved this item at its regular meeting yesterday. Vice Chairman Spiegel moved to, by Minute Motion, approve/authorize: 1) Use of Lowe's for purchase of materials and supplies for the Palm Desert Housing Authority -owned residential rental properties, pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for FY 2015-2016 in an amount not to exceed $70,000; 2) participation with The Cooperative Purchasing Network (TCPN) for this purpose; 3) Palm Desert Housing Authority's Executive Director, or his designee, to execute any documents necessary to effectuate the action taken herewith — monies have been included in the FY 2015-2016 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority Account. Motion was seconded by Tanner and carried by a 5-0 vote (AYES: Hamik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). C. REQUEST FOR APPROVAL OF THE USE OF LOWE'S HOME CENTERS, INC., FOR PURPOSES OF PROCURING, DELIVERING, AND RECYCLING APPLIANCES FOR THE PALM DESERT HOUSING AUTHORITY -OWNED RESIDENTIAL RENTAL PROPERTIES FOR FISCAL YEAR 2015-2016 IN AN AMOUNT NOT TO EXCEED $50,000 (CONTRACT NO. HA34510). Management Analyst Jessica Gonzales stated the Housing Authority expends between $40,000 and $45,000 annually in purchases of appliances for Authority owned residential properties from local vendors. She said Lowe's is a govemment contract vendor located in Palm Desert. Member Tanner moved to, by Minute Motion, approve/authorize: 1) Use of Lowe's Home Centers, Inc., for the purpose of procuring, delivering, and, whenever appropriate, hauling away and recycling appliances for the Palm Desert Housing Authority -owned residential rental properties, pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for FY 2015-2016 in an amount not to exceed $50,000; 2) removal of inefficient, damaged, obsolete, and non-functioning appliances, and, at such time as the appliances are removed from the property, disposal, as appropriate, and declare as surplus; 3) participation with The Cooperative Purchasing Network (TCPN); 4) Palm Desert Housing Authority's Executive Director, or his designee, to execute any documents necessary to effectuate the action taken herewith — monies have been included in the FY 2015-2016 4 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 11, 2015 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority Account. Motion was seconded by Spiegel and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS A. REQUEST FOR APPROVAL OF THE PROPOSED SALE OF THE PROPERTY LOCATED AT 42204 VERDIN LANE (APN 624-440-007), PALM DESERT, PURSUANT TO HEALTH AND SAFETY CODE SECTION 33433(c) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Ms. Moore stated that before the sale of a property, the City is required to hold a public hearing. Also, she had provided an incorrect Assessor's Parcel Number (APN), stating the correct one is APN 624-440-007, which is different from what was listed on the agenda and staff report. Mayor/Chairman Weber declared the public hearing open and invited public testimony FAVORING or OPPOSING this matter. With no public testimony offered, she declared the public hearing closed. Councilman/Member Jonathan moved to: 1) Waive further reading and adopt Resolution No. HA - 75, approving the sale of the subject property, pursuant to the attached draft Purchase and Sale Agreement for up to $225,000, depending on terms of the negotiated sale; 2) by Minute Motion, approve/authorize: a) Silent homebuyer assistance loan in an amount that does not exceed 40% of the sales price ($225,000) for the homebuyer to ensure an affordable housing cost for a qualified low- or moderate -income household from any available funding source restricted for such purpose (BEGIN, Housing Mitigation, Housing Authority Program Income); b) payment of the transaction costs from the sale proceeds for the purpose of repairs required for closing, fees customary to real estate transactions in Riverside County, including escrow, title, FHA Fees, inspections, vermin eradication, commissions, and disclosures; c) use of the Falcon Crest Sales Program and documents, including the restrictive covenant and loan documents for the applicable funding source, in their substantial form; d) Mayor, Authority's Chairman, and/or Authority's Executive Director, or his designee, to finalize and execute the Purchase and Sale Agreement and any ancillary documents necessary to effectuate the sale and actions taken herewith. Motion was seconded by Tanner and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). 5 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 11, 2015 XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR Mr. Wohlmuth reported that starting June 15, contractors would begin building the traffic circle located at Avenue of the States, Califomia, and Michigan Avenues. He said the project entailed closing that intersection area for eight (8) weeks during the construction, along with construction of additional parking at the Palm Desert Country Club Homeowners Association Office and Joe Mann Park area. He noted that this work is related to the ongoing construction of Carlos Ortega Villas, which, as is stated in the latest Council Newsletter, is going very well thanks to Project Coordinator Heather Buck. Roofing was pretty much complete, stucco is now being applied, the project is progressing on schedule and looking very good. Chairman Weber noted that everyone's been receiving comments about the traffic circle, adding that the City was doing everything it can to keep everything moving while it's being constructed. In response, Mr. Greenwood said the decision was made to close the intersection altogether for eight weeks rather than try to keep traffic going around it for 16 weeks. He said there will be detour signs posted to help people get around that area and confirmed that ample notice was provided to surrounding addresses. B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY Member Tanner offered a shout -out to recent graduate and son of Member Jonathan, double Master's Degree from the University of Southern California recipient in the audience today, Josef Jonathan. Authority Members and the audience congratulated him for this outstanding accomplishment. XIII. ORAL COMMUNICATIONS - C None 6 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JUNE 11, 2015 XIV. ADJOURNMENT On a motion by Spiegel and unanimous consent of the Authority Board, Chairman Weber adjourned the meeting at 5:04 p.m. to Thursday, June 18, 2015, at 3:00 p.m., for an Adjourned Regular Housing Authority Meeting. ATTEST: ELLE D. KLASSEN, ECRETARY PALM DESERT HOUSING AUTHORITY c- --T w J - SUSAN MARIE WEBER, CHAIRMAN 7