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Home My WebLink About2015-05-28MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MAY 28, 2015 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Weber convened the meeting at 3:16 p.m. II. ROLL CALL Present: Member Jan C. Harnik Member Sabby Jonathan Vice Chairman Robert A. Spiegel Member Van G. Tanner Chairman Susan Marie Weber Also Present: John M. Wohlmuth, Executive Director Robert W. Hargreaves, Assistant City Attorney Rudy P. Acosta, Assistant City Manager Rachelle D. Klassen, Secretary Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bo Chen, City Engineer Stephen Y. Aryan, Risk Manager John Cortez, Battalion Chief, Palm Desert Fire/Riverside Co. Fire/Cal Fire Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Department Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 28, 2015 With Authority Board concurrence, Chairman Weber adjourned the meeting to Closed Session at 3:20 p.m. She reconvened the meeting at 4:05 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of May 14, 2015. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY - Warrants Dated 4/20/2015-4/24/2015HA, 4/24/2015HA, 5/1/2015-Housing, 4/20/2015-4/24/2015HAF, and 4/24/2015HAF. Rec: Approve as presented. C. CLAIMS AND DEMANDS AGAINST CITY/HOUSING TREASURIES - Warrants Dated 4/20/2015-4/24/2015, 4/24/2015, and 5/1/2015 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. D. HOUSING COMMISSION MINUTES for the Meeting of April 8, 2015. Rec: Receive and file. Upon a motion by Spiegel, second by Harnik, and 5-0 vote of the Authority Board (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None), the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 28, 2015 VIII. NEW BUSINESS A. REQUEST FOR AUTHORIZATION OF THE USE OF THE HOME DEPOT U.S.A., INC., FOR PURCHASE OF MATERIALS AND SUPPLIES FOR THE PALM DESERT HOUSING AUTHORITY -OWNED RESIDENTIAL RENTAL PROPERTIES FOR FISCAL YEAR 2015-2016 IN AN AMOUNT NOT TO EXCEED $25,000 (CONTRACT NO. HA34420). Responding to question, Ms. Moore explained that on the next agenda there will be a contract for Lowes, one for appliances and one for supplies. To the extent possible staff will always use Lowes, but there are things that Home Depot carries that Lowes doesn't. Also, at times Home Depot has the item in stock where Lowes can get the item, but it will take two or three days. Member Spiegel moved to, by Minute Motion, authorize: 1) Use of The Home Depot U.S.A., Inc., for purchase of materials and supplies for the Palm Desert Housing Authority -owned Residential Rental Properties, pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for FY 2015-2016 in an amount not to exceed $25,000; 2) Palm Desert Housing Authority's Executive Director, or his designee, to finalize any documents necessary to effectuate the action taken herewith — monies have been included in the FY 2015-2016 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority Account. Motion was seconded by Jonathan and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). B. REQUEST FOR AUTHORIZATION OF THE USE OF HD SUPPLY FACILITIES MAINTENANCE FOR PURCHASE OF MATERIALS, SUPPLIES, AND INSTALLATIONS FOR PALM DESERT HOUSING AUTHORITY -OWNED RESIDENTIAL RENTAL PROPERTIES FOR FISCAL YEAR 2015-2016 IN AN AMOUNT NOT TO EXCEED $145,000 (CONTRACT NO. HA34430). Ms. Moore said HD Supply is a little more industrial than Home Depot and they do carry parts or fixtures regularly used, and to the extent possible, the Palm Desert location is used. Member Tanner moved to, by Minute Motion, authorize: 1) Use of HD Supply Facilities Maintenance for purchase of materials, supplies, and installations for the Palm Desert Housing Authority -owned Residential Rental Properties, pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for FY 2015-2016 in an amount not to exceed $145,000; 2) Palm Desert Housing Authority's Executive Director, or his designee, to finalize any documents necessary to effectuate the action taken herewith — monies have been included in the FY 2015-2016 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority Account. Motion was seconded by Jonathan and carried by a 5-0 vote (AYES: Harnik, Jonathan, Spiegel, Tanner, and Weber; NOES: None). 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 28, 2015 IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT On a motion by Spiegel and unanimous consent of the Authority Board, Chairman Weber adjourned the meeting at 8:29 p.m. ATTEST: vc-,r) RA HELLE D. KLASSEN, ECRETAR PALM DESERT HOUSING AUTHORIT SUSAN MARIE WEBER, CHAIRMAN 4