HomeMy WebLinkAbout2016-12-08MINUTES
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, DECEMBER 8, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
Chairman Spiegel convened the meeting at 3:00 p.m.
II. ROLL CALL
Present:
Vice Chairman Jan C. Harnik
Member Sabby Jonathan
Member Van G. Tanner
Member Susan Marie Weber
Chairman Robert A. Spiegel
Present at 4:00 D.m. Reconvening:
Member -elect Kathleen Kelly
Member -elect Gina Nestande
Also Present:
Lauri Aylaian, Executive Director
Robert W. Hargreaves, City Attorney
William W. Strausz, Successor Agency Counsel
Rudy P. Acosta, Assistant City Manager
Rachelle D. Klassen, Secretary
Russell Grance, Director of Building & Safety
Ryan Stendell, Director of Community Development
Martin Alvarez, Director of Economic Development
Janet M. Moore, Director of Finance/City Treasurer
Lori Carney, Director of Human Resources
Mark Greenwood, Director of Public Works
Frankie Riddle, Director of Special Programs
Stephen Y. Aryan, Risk Manager
Anthony Baur, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Department
Grace L. Mendoza, Deputy City Clerk
MINUTES
PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 8, 2016
III. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
None
With Housing Authority Board concurrence, Chairman Spiegel adjourned the
meeting to Closed Session of the City Council at 3:01 p.m. He reconvened the
meeting at 4:02 p.m.
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
None
Note: During the Palm Desert City Council Meeting conducted immediately prior to
this Housing Authority Board Meeting, declaration of the 2016 General Municipal
Election was made, reorganization of the City Council and annual Mayoral Rotation
occurred, with Jan C. Harnik being appointed as Mayor for the coming year and
Sabby Jonathan appointed as Mayor Pro Tem (Chairman and Vice Chairman of the
Housing Authority Board, respectively), and the rest of the roster was set, including
Members Kathleen Kelly, Gina Nestande, and Susan Marie Weber.
V. CONSENT CALENDAR
A. MINUTES of the Housing Authority Meeting of November 10, 2016.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrants Dated 11/4/2016, 11/10/2016, and 11/18/2016 (Joint
Consideration with the Palm Desert City Council).
Rec: Approve as presented.
C. HOUSING COMMISSION MINUTES for the Meeting of October 12, 2016.
Rec: Receive and file.
D. ANNUAL REPORT On the Low and Moderate Income Housing Asset Fund
Relative to SB 341.
Rec: Receive and file the Report for the 2015-16 Fiscal Year.
2
MINUTES
PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 8, 2016
E. REQUEST FOR AWARD OF CONTRACT to Garland/DBS, Inc., in a Total
Amount Not to Exceed $27,500 for Roof Repairs and Related Services at
Palm Desert Housing Authority -Owned Residential Rental Properties
(Contract No. HA34740D).
Rec: By Minute Motion, authorize: 1) Award of subject contract to
Garland/DBS, Inc., Cleveland, Ohio, in an amount not to exceed
$27,500 for roof repairs and related services (includes costs for roof
repairs in the amount of $25,000 plus 10% contingency in the amount
of $2,500 for permit fees for those repairs that may require it) through
June 30, 2017, at the Palm Desert Housing Authority -Owned
Residential Rental Properties pursuant to Section 3.30.260 of the
Palm Desert Municipal Code; 2) Palm Desert Housing Authority's
Legal Counsel to finalize a contract with Garland/DBS, Inc.; 3) Palm
Desert Housing Authority Chairman and/or the Executive Director to
execute the contract and any documents necessary to effectuate the
actions taken herewith — monies have been included in the FY
2016-2017 Palm Desert Housing Authority's Operating Budget in the
appropriate Authority Accounts for each property.
F. REQUEST FOR APPROVAL of Amendment No. 2 to the Schedule of
Performance of the Disposition and Development Agreement with Habitat
For Humanity of the Coachella Valley, Inc., Related to the Construction of
Two Single -Family Lots Known as A.P.N.s 627-092-050 and 627-092-054.
Rec: By Minute Motion: 1) Approve Amendment No. 2 to the Schedule of
Performance of the Disposition and Development Agreement with
Habitat For Humanity of the Coachella Valley, Inc., related to
construction of two single-family lots located at San Benito Circle
known as APNs 627-092-050 and 627-092-054; 2) receive and file
Habitat For Humanity of the Coachella Valley, inc.'s, Construction
Update Letter dated November 10, 2016; 3) authorize the
Palm Desert Housing Authority Executive Director to execute
Amendment No. 2 to the Schedule of Performance and any
documents necessary to effectuate the actions taken herewith.
Upon motion by Weber, second by Nestande, and 5-0 vote of the Authority Board
(AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None), the Consent
Calendar was approved as presented.
VI. CONSENT ITEMS HELD OVER
None
3
MINUTES
PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 8, 2016
VII. RESOLUTIONS
None
VIII. NEW BUSINESS
A. REQUEST FOR AWARD OF CONTRACT TO NEW CONSTRUCTION
SOLUTIONS, INC., FOR RE-ROUTING PLUMBING SERVICES AT ONE
QUAIL PLACE BUILDING NOS. 19, 22, AND 40 IN THE TOTAL AMOUNT
OF THE BASE BID OF $249,000 PLUS $24,900 CONTINGENCY
(CONTRACT NO. HA35590B).
Senior Management Analyst Jessica Gonzales stated that approval of this
item will allow for the completion of the re-routing of plumbing at a Housing
Authority owned property at One Quail Place.
Member Weber moved to, by Minute Motion: 1) Waive any and all irregularities and
authorize award of subject contract to New Construction Solutions, Inc., La Quinta,
California, for re-routing plumbing at One Quail Place Building Nos. 19, 22, and 40 in the
total amount of $249,000 plus 10% contingency for unforeseen conditions, not to exceed
$24,900; 2) authorize the Executive Director to review and approve written requests for use
of the contingency amount of $24,900 for Building Nos. 19, 22, and 40 for unforeseen
conditions; 3) authorize the Chairman and/or Executive Director to execute the contract
and any documents necessary to facilitate the contract award and the project — monies are
available in the FY 2016-2017 Palm Desert Housing Authority's Capital Replacement
Budget. Motion was seconded by Jonathan and carried by a 5-0 vote (AYES: Jonathan,
Kelly, Nestande, Weber, and Harnik; NOES: None).
Ms. Aylaian thanked Ms. Gonzales forthe presentation she did on this matter
in front of the Housing Commission, stating she did an excellent job and
demonstrated a depth of knowledge, which was really amazing.
IX. CONTINUED BUSINESS
None
X. OLD BUSINESS
None
4
MINUTES
PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 8, 2016
XI. PUBLIC HEARINGS
None
XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
None
B. AUTHORITY COUNSEL
None
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
None
XIII. ORAL COMMUNICATIONS - C
None
XIV. ADJOURNMENT
With Authority Board concurrence, Chairman Harnik adjourned the meeting at
6:46 p.m.
ATTEST:
RA ELLE D. KLASSEN . ECRETARY
PALM DESERT HOUSING AUTHORITY
JAN C. HARNIK, CHAIRMAN
5