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Home My WebLink About2017-04-27MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, APRIL 27, 2017 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Harnik convened the meeting at 3:05 p.m. II. ROLL CALL Present: Vice Chairman Sabby Jonathan Member Kathleen Kelly Member Gina Nestande Member Susan Marie Weber Chairman Jan C. Harnik Also Present: Lauri Aylaian, Executive Director Robert W. Hargreaves, City Attorney Rachelle D. Klassen, Secretary Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bo Chen, City Engineer Stephen Y. Aryan, Risk Manager Eric Cadden, ESC, County of Riverside Emergency Management Department Lt. Coby Webb, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Sgt. Michael Gaunt, Palm Desert Police/Riverside Co. Sheriff's Department Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None MINUTES PALM DESERT HOUSING AUTHORITY MEETING APRIL 27, 2017 With Housing Authority Board concurrence, Chairman Harnik adjourned the meeting to Closed Session of the City Council at 3:06 p.m. She reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of April 13, 2017. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 4/14/2017 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of March 8, 2017. Rec: Receive and file. Upon motion by Weber, second by Nestande, and 5-0 vote of the Authority Board (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None), the Consent Calendar was approved as presented VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING APRIL 27, 2017 VIII. NEW BUSINESS A. REQUEST FOR AUTHORIZATION TO AWARD CONTRACT TO ORKIN, LLC, IN A TOTAL ANNUAL AMOUNT NOT TO EXCEED $50,000 FOR PEST CONTROL AND RELATED SERVICES AT PALM DESERT HOUSING AUTHORITY -OWNED PROPERTIES (CONTRACT NO. HA36100). Senior Management Analyst Jessica Gonzales stated approval of this request will allow the Authority to establish a contract with Orkin, LLC, for pest control management services at the Authority properties. Orkin's Corporate Office is located in Atlanta, Georgia, but they have a liaison with a local service branch located in Thousand Palms. The Housing Commission reviewed this item at its regular meeting of April 12 and recommended approval. Councilmember Kelly moved to, by Minute Motion: 1) Authorize award of subject contract to Orkin, LLC, Atlanta, Georgia, in a total annual amount not to exceed $50,000 for Pest Control and Related Services (includes annual cost in amount of approximately $42,289 for the first year and $37,368 thereafter, with balance up to $50,000 allocated for additional ancillary services as determined necessary due to emergency actions and/or to proactively respond to issues) pursuant to Section 3.30.260 of the Palm Desert Municipal Code; 2) authorize RPM Company, the Authority's contracted management company, to enter into an agreement with Orkin, LLC, for Pest Control Services and Ancillary Services as determined to be necessary at the Authority's properties, including expenditures for such additional services — monies are available in the FY 2016-2017 Palm Desert Housing Authority Operating Budget in the appropriate Authority Accounts for each property. Motion was seconded by Jonathan and carried by a 5-0 vote (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None). IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING APRIL 27, 2017 XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT With Housing Authority Board concurrence, Chairman Harnik adjourned the meeting at 6:11 p.m. ATTEST: RACFIELLE D. KLRSSEN!SECRETARY PALM DESERT HOUSING AUTHORITY JAN C. HARNIK, CHAIRMAN 4