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HomeMy WebLinkAbout2017-03-09MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MARCH 9, 2017 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Harnik convened the meeting at 3:00 p.m. II. ROLL CALL Present: Vice Chairman Sabby Jonathan Member Kathleen Kelly Member Gina Nestande Member Susan Marie Weber Chairman Jan C. Harnik Also Present: Lauri Aylaian, Executive Director Robert W. Hargreaves, City Attorney Rudy P. Acosta, Assistant City Manager Rachelle D. Klassen, Secretary Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bo Chen, City Engineer Stephen Y. Aryan, Risk Manager Eddy Moore, Division Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire David W. Teets, Chief, Palm Desert Police/Riverside Co. Sheriffs Department Lt. Coby Webb, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Dept. Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 9, 2017 With Housing Authority Board concurrence, Chairman Harnik adjourned the meeting to Closed Session of the City Council and Successor Agency at 3:01 p.m. She reconvened the meeting at 4:01 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES/of the Housing Authority Meeting of February 23, 2017. Rec: Approve as presented. Upon a motion by Kelly, second by Nestande, and 5-0 vote of the Authority Board (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None), the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None VIII. NEW BUSINESS A. REQUEST FOR APPROVAL OF AN EXTENSION TO CONTRACT WITH LIBERTY LANDSCAPING, INC., FOR ANNUAL LANDSCAPE MAINTENANCE SERVICES AT THE PALM DESERT HOUSING AUTHORITY PROPERTIES IN AN AMOUNT NOT TO EXCEED $328,791 FOR CONTRACT SERVICES AND NOT TO EXCEED $65,758 FOR EXTRA WORK (CONTRACT NO. HA33482). Senior Management Analyst Jessica Gonzales stated this request will allow the Authority's current landscape maintenance contract to be renewed for another 12 months. This is the second extension to the initial contract that commenced July 1, 2014, and this includes all 15 properties of the Authority. As part of the request, staff is additionally asking authorization to increase the contract amount by 2%, which equates to $6,500 annually. Responding 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 9, 2017 to question, she confirmed the Housing Commission reviewed this item at their regularly scheduled meeting of March 8 and recommended approval. Member Kelly moved to, by Minute Motion: 1) Approve an extension to subject contract with Liberty Landscaping, Inc., Riverside, California, for Annual Landscape Maintenance Services at the 15 Palm Desert Housing Authority properties for a period of 12 months in a total amount not to exceed $328,791 for contract services; 2) authorize the annual not -to -exceed Extra Work in the amount of $65,758 (20% of annual contract amount); 3) authorize the Executive Director and/or the Chairman to execute the extension and any documents necessary to effectuate the actions taken herewith -monies have been included in the FY 2017-2018 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority Accounts. Motion was seconded by Nestande and carried by a 5-0 vote AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None). IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII. REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MARCH 9, 2017 XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT With Housing Authority Board concurrence, Chairman Harnik adjourned the meeting at 5:51 p.m. ATTEST: RA ELL D. ASSEN; SECRETARY PALM DESERT HOUSING AUTHORIT A 'C. HARNf‘Y CHAIRMAI- 4