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HomeMy WebLinkAbout2017-05-25MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MAY 25, 2017 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Harnik convened the meeting at 3:05 p.m. II. ROLL CALL Present: Vice Chairman Sabby Jonathan Member Kathleen Kelly Member Gina Nestande Member Susan Marie Weber Chairman Jan C. Harnik Also Present: Lauri Aylaian, Executive Director Robert W. Hargreaves, City Attorney Grace L. Rocha, Acting Secretary Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development J. Luis Espinoza, Assistant Finance Director Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Sgt. Michael Gaunt, Palm Desert Police/Riverside Co. Sheriff's Department M. Gloria Sanchez, Acting Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 25, 2017 IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None With Housing Authority Board concurrence, Chairman Harnik adjourned the meeting to Closed Session of the City Council at 3:05 p.m. She reconvened the meeting at 4:01 p.m. V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of April 27, 2017. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 4/21/2017 and 4/28/2017 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of April 12, 2017. Rec: Receive and file. Upon motion by Weber, second by Nestande, and 5-0 vote of the Authority Board, the Consent Calendar was approved as presented (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None). VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 25, 2017 VIII. NEW BUSINESS A. REQUEST FOR AUTHORIZATION OF THE USE OF LOWE'S HOME CENTERS, INC., HOME DEPOT U.S.A., INC., AND HD SUPPLY FACILITIES MAINTENANCE FOR PURCHASE OF MATERIALS, SUPPLIES, AND APPLIANCES FOR FISCAL YEAR 2017-2018 FOR HOUSING AUTHORITY -OWNED PROPERTIES, PURSUANT TO SECTION NOS. 3.32.110 AND 3.30.260 OF THE PALM DESERT MUNICIPAL CODE. Senior Management Analyst Jessica Gonzales stated this request memorializes the mechanisms already established for purchase of products and services for the ongoing operations of the Housing Authority owned and operated properties for Fiscal Year 2017-2018. These are government contract vendors located in Palm Desert and Rancho Mirage. The Housing Commission reviewed the recommendation at its regular meeting of May 10 and recommended approval. Vice Chairman Jonathan commented that staff always tries to make its purchases at Lowe's before it resorts to buying at Home Depot. Councilmember Kelly pointed out that Lowe's is located in Palm Desert, so the City benefits from its sales tax as opposed to Home Depot, which is in the City of Rancho Mirage. Therefore, Vice Chairman Jonathan's comment was not an advertising preference. Ms. Gonzales added that staff has worked out a system to have the sales tax from online purchases to come to the City. Vice Chairman Jonathan moved to, by Minute Motion, authorize: 1) Use of Lowe's Home Centers, Inc. (Contract No. HA36170A), for purchase of materials, supplies, and appliances for FY 2017-2018 in an amount not to exceed $200,000 (includes approximately $105,000 for purchase of appliances and approximately $95,000 for materials and supplies); 2) use of Home Depot U.S.A., Inc. (Contract No. HA36170B), for purchase of materials and supplies for FY 2017-2018 in an amount not to exceed $45,000; 3) use of HD Supply Facilities Maintenance (Contract No. HA36170C) for purchase of materials and supplies for FY 2017-2018 in an amount not to exceed $210,000; 4) Disposal and recycling of inefficient, damaged, obsolete, and non-functioning appliances, as appropriate, in accordance with EPA standards and declare as surplus at the time they are removed from the properties — monies have been included in the FY 2017-2018 proposed Palm Desert Housing Authority's Operating Budget, in the appropriate Authority Accounts. Motion was seconded by Nestande and carried by a 5-0 vote (AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None). IX. CONTINUED BUSINESS None 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 25, 2017 X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT With Authority Board concurrence, Chairman Harnik adjourned the meeting at 5:37 p.m. ATTEST: c � / JAN C. HARNIK, CHAIRMAN /, GRACE1. ROCHA, ACTING SECRETARY PALM DESERT HOUSING AUTHORITY 4