HomeMy WebLinkAbout2017-11-16MINUTES
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, NOVEMBER 16, 2017
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
Chairman Harnik convened the meeting at 3:01 p.m.
II. ROLL CALL
Present:
Vice Chairman Sabby Jonathan
Member Kathleen Kelly
Member Gina Nestande
Member Susan Marie Weber
Chairman Jan C. Harnik
Also Present:
Lauri Aylaian, Executive Director
Robert W. Hargreaves, City Attorney
Rachelle D. Klassen, Secretary
Lori Carney, Director of Administrative Services
Russell Grance, Director of Building & Safety
Ryan Stendell, Director of Community Development
Martin Alvarez, Director of Economic Development
Janet M. Moore, Director of Finance/City Treasurer
Mark Greenwood, Director of Public Works
Frankie Riddle, Director of Special Programs
Stephen Y. Aryan, Risk Manager
Dan Talbot, Deputy Chief, County Fire Department/Cal Fire
Lt. Coby Webb, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Dept.
Grace L. Rocha, Deputy City Clerk
III. ADJOURN TO CLOSED SESSION
Request for Closed Session:
None
MINUTES
PALM DESERT HOUSING AUTHORITY MEETING NOVEMBER 16, 2017
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
None
With Housing Authority Board concurrence, Chairman Harnik adjourned the meeting
to Closed Session of the City Council at 3:03 p.m. She reconvened the meeting at
4:04 p.m.
V. CONSENT CALENDAR
A. MINUTES of the Housing Authority Meeting of October 12, 2017.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrants Dated 10/6/2017, 10/13/2017, 10/20/2017, and 11/3/2017 (Joint
Consideration with the Palm Desert City Council).
Rec: Approve as presented.
C. HOUSING COMMISSION MINUTES forthe Meeting of September 13, 2017.
Rec: Receive and file.
D. REQUEST FOR AUTHORIZATION to Award Contract to Kirkpatrick
Landscaping Services, Inc., forthe California Villas Landscape Improvement
Project in Total Amount of the Base Bid of $93,418.50 Plus $18,684
Contingency (Contract No. HA36450).
Rec: By Minute Motion: 1) Waive any and all irregularities and authorize
award of subject contract to Kirkpatrick Landscaping Services, Inc.,
Indio, California, for the California Villas Landscape Improvement
Project in a total amount not to exceed $93,418.50, plus 20%
contingency for unforeseen conditions in an amount not to exceed
$18,684, pursuant to VeriClaim File No. 15017050 approval;
2) authorize the Executive Director, or designee, to review and
approve written requests for use of the contingency amount of
$18,684 for unforeseen conditions; 3) authorize Executive Director
and/or the Chairman to execute the negotiated contract and any
documents necessary to facilitate contract award and project —
monies are available in the FY 2017-2018 Authority's Capital
Replacement Budget; however, this item is subject to an insurance
claim and is expected to be reimbursed less the deductible.
2
MINUTES
PALM DESERT HOUSING AUTHORITY MEETING NOVEMBER 16, 2017
E. REQUEST FOR RATIFICATION of Change Order No. 1 and for Approval of
Change Order No. 2 for Contract No. HA36200 — 2017 Tree and Stump
Removal Services for Housing Authority Properties.
Rec: By Minute Motion: 1) Ratify the Executive Director's approval of
Change Order No. 1 in the amount of $13,077 for use of contingency
on the subject contract with Cristobal R. Romero d.b.a. Reliable Tree
Care, Coachella, California, for the 2017 Tree and Stump Removal
Services for Authority Properties; 2) authorize Change Order No. 2 to
the subject contract in an amount not to exceed $8,000 (increase to
the original contract amount of $87,178 plus contingency of $13,077)
for additional tree and stump removals due to unforeseen conditions;
3) authorize the Palm Desert Housing Authority Chairman and/or
Executive Director to execute any documents necessary to effectuate
the actions taken herewith — monies are available in the
FY 2017-2018 Authority's Capital Replacement Budget.
Upon motion by Jonathan, second by Nestande, and 5-0 vote of the Authority Board
(AYES: Jonathan, Kelly, Nestande, Weber, and Harnik; NOES: None), the Consent
Calendar was approved as presented.
VI. CONSENT ITEMS HELD OVER
None
VII. RESOLUTIONS
None
VIII. NEW BUSINESS
None
IX. CONTINUED BUSINESS
None
X. OLD BUSINESS
None
XI. PUBLIC HEARINGS
None
3
MINUTES
PALM DESERT HOUSING AUTHORITY MEETING NOVEMBER 16, 2017
XII. ADJOURNMENT
With Authority Board concurrence, Chairman Harnik adjourned the meeting at
12:29 p.m.
ATTEST:
R • H L'" D. LASSE . CR-1 AR
PALM DESERT HOUSING AUTHORIT
,,, p
N C. HARNIK, CHAIRMAN
4