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Home My WebLink About2018-04-12MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, APRIL 12, 2018 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Jonathan convened the meeting at 3:01 p.m. II. ROLL CALL Present: Member Jan C. Harnik Member Kathleen Kelly Member Gina Nestande Vice Chairman Susan Marie Weber Chairman Sabby Jonathan Also Present: Lauri Aylaian, Executive Director Robert W. Hargreaves, City Attorney Rachelle D. Klassen, Secretary Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Tim Jonasson, Interim Director of Public Works Stephen Y. Aryan, Risk Manager Jorge Rodriguez, Battalion Chief, Riverside County Fire Department/Cal Fire Lt. Matt Martello, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Dept. Grace L. Rocha, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None MINUTES PALM DESERT HOUSING AUTHORITY MEETING APRIL 12, 2018 With Housing Authority Board concurrence, Chairman Jonathan adjourned the meeting to Closed Session of the City Council at 3:02 p.m. He reconvened the meeting at 4:02 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of March 22, 2018. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 3/16/2018, 3/23/2018, and 3/30/2018 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of February 14, 2018. Rec: Receive and file. D. REQUEST FOR AWARD OF CONTRACT to Exclusive Pest Control Services for Pest Control and Extermination Services at the Housing Authority Properties in a Total Amount Not to Exceed $71,900 (Contract No. HA36900). Rec: By Minute Motion: 1) Waive any and all irregularities and authorize award of subject contract to Exclusive Pest Control Services, Palm Desert, California, for pest control and extermination services for the Housing Authority properties in a total amount not to exceed $71,900 (includes annual cost in the amount of approximately $51,900 and up to $20,000 allocated for additional services on an as -needed basis); 2) authorize RPM Company, Inc., the Authority's contracted management company, to enter into a contract with Exclusive Pest Control Services for pest control and extermination services, and to authorize additional services as needed — monies are available in the Housing Authority Operating Budget, in the appropriate Authority accounts for each property. Upon motion by Nestande, second by Weber, and 5-0 vote of the Authority Board (AYES: Harnik, Kelly, Nestande, Weber, and Jonathan; NOES: None), the Consent Calendar was approved as presented. 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING APRIL 12, 2018 VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None VII1. NEW BUSINESS A. REQUEST FOR EXTENSION OF CONTRACT WITH LIBERTY LANDSCAPING, INC., FOR ANNUAL LANDSCAPE MAINTENANCE SERVICES AT THE PALM DESERT HOUSING AUTHORITY PROPERTIES IN AN AMOUNT NOT TO EXCEED $328,791 FOR CONTRACT SERVICES AND NOT TO EXCEED $65,758 FOR EXTRA WORK (CONTRACT NO. HA33483). Senior Management Analyst Jessica Gonzales stated this request will allow the Authority's current landscape maintenance contract to be renewed for another 12 months at the Authority owned properties beginning July 1, 2018. The current contract fee will remain the same with no increase for the extension period. Member Harnik moved to, by Minute Motion: 1) Approve an extension to subject contract with Liberty Landscaping, Inc., Riverside, California, for annual landscape maintenance services at the Palm Desert Housing Authority properties for a period of 12 months in a total amount not to exceed $328,791 for contract services; 2) authorize the annual not -to -exceed extra work in the amount of $65,758 (20% of the annual contract amount); 3) authorize the Chairman and/or the Executive Director to execute the extension and any documents necessary to effectuate the actions taken herewith — monies have been included in the FY 2018-2019 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority accounts. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Harnik, Kelly, Nestande, Weber, and Jonathan; NOES: None). IX. CONTINUED BUSINESS None X. OLD BUSINESS None 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING APRIL 12, 2018 XI. PUBLIC HEARINGS None XII. REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT With Authority Board concurrence, Chairman Jonathan adjourned the meeting at 4:55 p.m. ATTEST: RA LLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY SABBY ,ION7`ct AAN, CHAIRMAN 4