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Home My WebLink About2018-01-11MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JANUARY 11, 2018 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Jonathan convened the meeting at 3:04 p.m. II. ROLL CALL Present: Member Jan C. Harnik Member Kathleen Kelly Member Gina Nestande Vice Chairman Susan Marie Weber Chairman Sabby Jonathan Also Present: Lauri Aylaian, Executive Director Robert W. Hargreaves, City Attorney Rachelle D. Klassen, Secretary Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Tim Jonasson, Interim Director of Public Works Frankie Riddle, Director of Special Programs Bo Chen, City Engineer Stephen Y. Aryan, Risk Manager Dan Talbot, Deputy Chief, County Fire Department/Cal Fire Jason Huskey, Chief, Palm Desert Police/Riverside Co. Sheriffs Department Lt. Matt Martello, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Grace L. Rocha, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None MINUTES PALM DESERT HOUSING AUTHORITY MEETING JANUARY 11, 2018 IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None With Authority Board concurrence, Chairman Jonathan adjourned the meeting to Closed Session of the City Council at 3:05 p.m. He reconvened the meeting at 4:01 p.m. V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of December 14, 2017. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 12/15/2017 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of November 15, 2017. Rec: Receive and file. D. REQUEST FOR AWARD OF CONTRACT to Garland/DBS, Inc., for the Leasing Office Building Roof Restoration Project at One Quail Place Apartments in an Amount Not to Exceed $69,971 (Contract No. HA366801. Rec: By Minute Motion, authorize: 1) Award of the subject contract to Garland/DBS, Inc., for the Leasing Office Building Roof Restoration Project at One Quail Place Apartments, with base contract in an amount not to exceed $47,476 and an allowance for damaged wood replacement not to exceed $13,000, plus 20% contingency for additional unforeseen conditions not to exceed $9,495 under the U. S. Communities Agreement Contract No. 14-5903, pursuant to Palm Desert Municipal Code Sections 3.32.110 and 3.30.260; 2) staff to approve use of the allowance necessary for replacement of damaged wood not to exceed $13,000; 3) Executive Director or designee to review and approve written requests for use of the contingency amount of $9,495 for unforeseen conditions; 4) Chairman and/or the Executive Director to execute the contract and any documents necessary to facilitate the contract award and project — monies are available in the FY 2017-2018 Authority's Capital Replacement Budget, in the appropriate Authority Account. 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JANUARY 11, 2018 E. REQUEST FOR ACCEPTANCE OF WORK for Contract No. HA35180 — Candlewood Apartment Deck Improvements Project (Ryder Corporation, Corona, CA). Rec: By Minute Motion, accept the work as complete and authorize the Authority Secretary to file a Notice of Completion for the subject project. Upon motion by Kelly, second by Weber, and 5-0 vote of the Authority Board (AYES: Harnik, Kelly, Nestande, Weber, and Jonathan; NOES: None), the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None VIII. NEW BUSINESS None IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING JANUARY 11, 2018 r C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT With Authority Board concurrence, Chai man Jonathan adjourned the meeting at 5:31 p.m. ATTEST: SAB:Y ONATHAN, CHAIRMAN YVele PALM DESERT HOUSING AUTHORITY 4