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Home My WebLink About2019-05-23MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MAY 23, 2019 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Weber convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jan C. Harnik Member Sabby Jonathan Member Kathleen Kelly Vice Chairman Pro Tem Gina Nestande Chairman Susan Marie Weber Also Present: Lauri Aylaian, Executive Director Robert W. Hargreaves, City Attorney Rachelle D. Klassen, Secretary Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Tom Garcia, Director of Public Works Stephen Y. Aryan, Risk Manager Ty Davis, Division Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Matt Martello, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Dept. M. Gloria Sanchez, Management Specialist II III. ADJOURN TO CLOSED SESSION Request for Closed Session: A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 23, 2019 1) Property: Desert Rose - 75406 Orange Blossom Lane (APN 634-062-013), Palm Desert Negotiating Parties: Agency: Lauri Aylaian/Janet M. MooreNeronica Tapia/City of Palm Desert/Palm Desert Housing Authority Property Owner: Francisco De Leon Under Negotiation: x Price x Terms of Payment With Authority Board concurrence, Chairman Weber adjourned the meeting to Closed Session at 3:01 p.m. She reconvened the meeting at 4:02 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Mr. Hargreaves reported that direction was given in Closed Session, but no reportable actions were taken. V. CONSENT CALENDAR For clarification, Housing Authority Consent Calendar is combined into the CITY COUNCIL AGENDA, Section XII - CONSENT CALENDAR and considered jointly. It appears here only for record -keeping purposes. A. MINUTES of the Housing Authority Meeting of May 9, 2019 (Item T on City Council Agenda, Section XII - Consent Calendar). Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 4/26/2019 (Joint Consideration with the Palm Desert City Council - See Section XII - Consent Calendar, Items C and U). Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of April 10, 2019 (Item V on City Council Agenda, Section XII - Consent Calendar). Rec: Receive and file. 2 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 23, 2019 D. REQUEST FOR AUTHORIZATION of the Use of Lowe's Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies, and Appliances for Fiscal Year 2019-2020 (Item W on City Council Agenda, Section XII - Consent Calendar). Rec: By Minute Motion, authorize use of: 1) Lowe's Home Centers. Inc.. (Contract No. HA38670A) for the purchase of materials, supplies, and appliances, pursuant to Palm Desert Municipal Code (PDMC) Sections 3.30.160(L) and 3.30.160(E) for FY 2019-2020 in an amount not to exceed $220,000 (includes approximately $115,000 for purchase of appliances and approximately $105,000 for materials and supplies); 2) Home Depot U.S.A.. Inc., (Contract No. HA38670B) for purchase of materials and supplies, pursuant to PDMC Sections 3.30.160(L) and 3.30.160(E) for FY 2019-2020 in an amount not to exceed $45,000; 3) HD Supply Facilities Maintenance (Contract No. HA38670C) for purchase of materials and supplies pursuant to PDMC Sections 3.30.160(L) and 3.30.160(E) for FY 2019-2020 in an amount not to exceed $210,000; 4) disposal and recycling of inefficient, damaged, obsolete, and non-functioning appliances, as appropriate, in accordance with EPA standards and declare as surplus at the time they are removed from the properties — monies have been included in the FY 2019-2020 proposed Palm Desert Housing Authority's Operating Budget, in the appropriate Authority Account. Upon a motion by Harnik, second by Nestande, and 5-0 vote of the City Council, Successor Agency and Housing Authority Boards (AYES: Harnik, Jonathan, Kelly, Nestande, and Weber; NOES: None), the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None 3 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 23, 2019 VIII. NEW BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO LIBERTY LANDSCAPING, INC., FOR LANDSCAPE MAINTENANCE SERVICES AT THE PALM DESERT HOUSING AUTHORITY PROPERTIES, LANDSCAPE MAINTENANCE AREA NO. 3 (LMA 3), IN AN ANNUAL AMOUNT OF $334,500 FOR CONTRACT SERVICES AND AN ANNUAL NOT -TO - EXCEED AMOUNT OF $85,000 FOR EXTRA WORK (CONTRACT NO. HA38270, PROJECT NO. 903-20). Landscape Supervisor Randy Chavez stated this year Public Works staff assisted the Housing Authority with its maintenance contract, and it was modeled after the qualification -based contract currently used successfully by the Public Works Department. He went on to say that Liberty Landscaping, Inc., was the successful proposer for this project, and staff recommends awarding the contract to them. Vice Chairman Nestande moved to, by Minute Motion: 1) Award subject contract to Liberty Landscaping, Inc., Riverside, California, for Landscape Maintenance Services at the Palm Desert Housing Authority properties, LMA 3, for a period of 36 months in the total annual amount of $334,500 for contract services; 2) authorize the annual not -to -exceed amount of $85,000 for extra work; 3) authorize the Chairman and/or the Executive Director to execute the agreement and any documents necessary — monies have been included in the FY 2019-2020 proposed Palm Desert Housing Authority Operating Budget, in the appropriate Authority Accounts. Motion was seconded by Member Kelly and carried by 5-0 vote (AYES: Harnik, Jonathan, Kelly, Nestande, and Weber; NOES: None). IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None 4 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 23, 2019 B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY 1. Recycling - Member Harnik requested the City Council take a specific look at the serious issue of recycling in the City. She said while the Citizens' Sustainability Committee will be an asset in this process, felt City Council needed to look at the contract and reality of the issue currently. Vice Chairman Nestande added that food waste is also a imminent matter of concern in this discussion. Member Jonathan asked if Member Harnik would agree to having the process begin with the Citizens' Sustainability Committee, get their recommendation, then have it taken up by City Council. Member Harnik was reluctant to agree; she said Sustainability Committee is not in charge of the City's franchise agreement for waste services but concurred that they could look at it from a sustainability perspective. Vice Chairman Nestanda agreed that it was beyond the scope of the Citizens' Sustainability Committee. Ms. Aylaian offered that this is an issue staff has been working on with Burrtec, and they will be working on it for awhile yet before it's ready to come before either the Citizens' Sustainability Committee or City Council. However, she assured the Authority Board that the matter was receiving attention. Responding to question about how long that may be, she said it would be several months' time. If that was the case, Member Harnik said she wanted a near -term update on the issue. Mr. Hargreaves commented that the situation with respect to recyclables is unfortunate. However, Burrtec's contract specifically says that changes in the cost of recycling will not impact the contract price, and it's not a reason to re -open the contract. He cautioned that it's not a single -issue item, but one that would have to be looked at from a broader perspective. Member Harnik reiterated that it was important enough that she wanted information about it soon. 5 MINUTES PALM DESERT HOUSING AUTHORITY MEETING MAY 23, 2019 XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT With Authority Board concurrence, Chairman Weber adjourned the meeting at 5:42 p.m. SUSAN MARIE WEBER, CHAIRMAN ATTEST: _ _ J CHE ' D. Ki SSE , SECRETAR PALM DESERT HOUSING AUTHORITY 6