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Home My WebLink About2012-08-20MINUTES ADJOURNED REGULAR MEETING OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MONDAY, AUGUST 20, 2012 — 1:30 P.M. ADMINISTRATIVE CONFERENCE ROOM - PALM DESERT CIVIC CENTER 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA 92260 This Oversight Board has been created pursuant to § 34161 through 34190 of the Health and Safety Code for the sole purpose of overseeing the actions of the Successor Agency to the Palm Desert Redevelopment Agency. In accordance with Health and Safety Code § 34179(h), all Oversight Board actions shall not be effective for five (5) business days, pending a request for review by the State Department of Finance ("Department"). In the event that the Department requests a review of a given Oversight Board action, it shall have 40 calendar days from the date of its request to approve the Oversight Board action or retum it to the Oversight Board for reconsideration, and such Oversight Board action shall not be effective until approved by the Department. In the event that the Department retums the Oversight Board action to the Oversight Board for reconsideration, the Oversight Board shall resubmit the modified action for Department approval, and the modified Oversight Board action shall not become effective until approved by the Department. I. CALL TO ORDER Chair Spiegel convened the meeting at 1:30 p.m. II. ROLL CALL Present: Member Lisa Brandt (representing Riverside Co. Board of Supervisors) Member Heather Buck (Palm Desert RDA former Employee) Member Bill Carver (representing Riverside County) Member Edwin Deas (COD, representing Chancellor of California Community Colleges) Member Patricia A. Larson (representing Coachella Valley Water District) Member Peggy Reyes (DSUSD, representing Riverside County Office of Education) Chair Robert A. Spiegel (Mayor, City of Palm Desert) Also Present: John M. Wohlmuth, Executive Director of the Successor Agency -Palm Desert RDA William L. Strausz, Richards, Watson & Gershon, Successor Agency Counsel Paul S. Gibson, Finance Officer Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Veronica Tapia, Accountant David Hermann, Management Analyst/Public Information Officer Stephen Y. Aryan, Risk Manager Rachelle D. Klassen, Secretary, Successor Agency -Palm Desert RDA MINUTES ADJOURNED REGULAR MEETING OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY III. ORAL COMMUNICATIONS None IV. APPROVAL OF MINUTES AUGUST 20, 2012 A. MINUTES of the June 26, 2012, Special Meeting of the Oversight Board of the Successor Agency to the Palm Desert Redevelopment Agency. Member Larson moved to waive further reading and adopt Resolution No. OB - 002, approving the Minutes of the June 26, 2012, Special Meeting of the Oversight Board of the Successor Agency to the Palm Desert Redevelopment Agency. Motion was seconded by Member Brandl and carried by 7-0 vote. V. NEW BUSINESS A. ACTIONS/MINUTES OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY. Member Larson moved to waive further reading and adopt Resolution No. OB - 003, receiving and filing the Minutes of the Successor Agency to the Palm Desert Redevelopment Agency Meetings of June 14 and June 28, 2012. Motion was seconded by Member Carver and carried by 7-0 vote. B. REPORT ON THE EXECUTIVE DIRECTOR'S EXECUTED CONTRACTS FOR JULY 2012 FOR ROUTINE MAINTENANCE AND EMERGENCY MAINTENANCE SERVICES FOR AGENCY PROPERTIES PER OBLIGATIONS LISTED ON THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS). Staff reviewed the written report provided with the agenda packets. Member Larson moved to waive further reading and adopt Resolution No. OB - 004, receiving and filing the report on the Executive Director's Summary of Executed Contracts for July 2012 for Routine Maintenance and Emergency Maintenance Services for Agency Properties per obligations listed on the Recognized Obligation Payment Schedule (ROPS). Motion was seconded by Member Deas and carried by 7-0 vote. 2 MINUTES ADJOURNED REGULAR MEETING OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY AUGUST 20, 2012 C. REQUEST FOR AUTHORIZATION TO PROCEED WITH A SPECIAL AUDIT OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY AND PALM DESERT HOUSING AUTHORITY FOR THE PERIODS ENDED JANUARY 31, 2012, AND JUNE 30, 2012, AND AUTHORIZE CITY MANAGER TO EXECUTE THE CONTRACT (CONTRACT NO. C27540A). Staff reviewed the written report provided with the agenda packets and answered questions posed by the Board Members. Member Larson moved to waive further reading and adopt Resolution No. OB - 010, providing authorization to proceed with said Special Audit and the City Manager to execute a contract in a total amount not to exceed $25,000, with approximately $15,000 for the Housing Authority Audit and $10,000 for All Other Funds Audit. Motion was seconded by Member Carver and carried by 7-0 vote. D. OVERVIEW OF ASSEMBLY BILL 1484 AS IT RELATES TO THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY. Staff highlighted the written report provided with the agenda packets and answered questions from the Board Members. Member Carver moved to waive further reading and adopt Resolution No. OB - 005, receiving and filing the report. Motion was seconded by Member Buck and carried by 7-0 vote. E. REQUEST FOR APPROVAL OF A COOPERATIVE AGREEMENT FOR ADVANCE AND REIMBURSEMENT OF ADMINISTRATIVE, OVERHEAD, AND OTHER EXPENSES BETWEEN THE CITY OF PALM DESERT AND THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY, AND TAKING CERTAIN OTHER ACTIONS. Staff reviewed the written report provided with the agenda packets. Member Larson moved to waive further reading and adopt Resolution No. OB - 006, approving the execution of a Cooperative Agreement for Advance and Reimbursement of Administrative, Overhead, and Other Expenses between the City and the Successor Agency, and taking certain other actions. Motion was seconded by Member Brandl and carried by 7-0 vote. 3 MINUTES ADJOURNED REGULAR MEETING OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY AUGUST 20, 2012 F. REQUEST FOR APPROVAL OF THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE THIRD SIX-MONTH PERIOD, PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177, FOR THE PERIOD OF JANUARY 1, 2013, THROUGH JUNE 30, 2013 ("ROPS3"). The staff report was reviewed in detail and questions answered. Additionally, staff provided an updated Summary Page, following receipt of answer to a question Palm Desert raised with the Department of Finance (DOF) regarding the wording for Item K: "Adjustment to RPTTF versus Adjusted RPTTF." DOF responded by changing the title on Item K to "Adjusted RPTTF," and the new Summary Page reflected that clarification. Member Larson moved to waive further reading and adopt Resolution No. OB - 007, approving ROPS3 for the period of January 1 - June 30, 2013. Motion was seconded by Member Deas and carried by 7-0 vote. G. REQUEST FOR APPROVAL OF THE ADMINISTRATIVE BUDGET FOR THE THIRD SIX-MONTH PERIOD, PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177, FOR THE PERIOD OF JANUARY 1, 2013, THROUGH JUNE 30, 2013. Staff explained the written report provided with the agenda packets and answered questions. Member Reyes moved to waive further reading and adopt Resolution No. OB - 008, approving the Administrative Budget for the third six-month period of January 1 - June 30, 2013. Motion was seconded by Member Buck and carried by 7-0 vote. H. REQUEST FOR DISCUSSION REGARDING UPCOMING OVERSIGHT BOARD MEETINGS FOR SEPTEMBER 2012 AND OCTOBER 2012. Staff noted that there were certain deadlines coming up for action pursuant to the new legislation (AB 1484), including the Housing Audit due by October 1 and an open public forum for its consideration. This would be followed by a separate meeting to approve the report, then transmit such approval of the report to the Department of Finance by October 15. Board Members advised that most were available on both Monday, October 1 (regular meeting day), and on Monday, October 8. Member Deas noted he would be out of town for both meetings. Member Buck said she was available on October 1 but may not be on October 8. 4 MINUTES ADJOURNED REGULAR MEETING OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY AUGUST 20, 2012 Member Larson moved to waive further reading and adopt Resolution No. OB - 009, approving the Oversight Board Meeting schedule for the months of September 2012 and October 2012: 1) No regular meeting in September 2012 due to observance of the Labor Day Holiday falling on the regular meeting day; 2) regular meeting to be held on Monday, October 1, 2012, at 1:30 p.m.; 3) special meeting to be held on Monday, October 8, 2012, at 1:30 p.m. Motion was seconded by Member Deas and carried by 7-0 vote. VI. CONTINUED BUSINESS None VII. OLD BUSINESS None VIII. REPORTS AND REMARKS A. CHAIR Chair Spiegel remarked that he'd learned a lot at today's meeting and hoped his colleagues did as well. B. MEMBERS OF THE OVERSIGHT BOARD Board Members sought more clarification about the ROPS process and how taxing entities were paid, and staff responded. IX. ADJOURNMENT With Oversight Board concurrence, Chair Spiegel adjourned the meeting at 2:34 p.m. ../(.Jg(5fra- ROBERT A. SPIEGEV, Ch ATTEST: RACHELLE D. KLASSEN', SECRETARY OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY 5