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Home My WebLink About2004-09-13MINUTES RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY ADJOURNED REGULAR MEETING MONDAY, SEPTEMBER 13, 2004 — 11:00 A.M. NORTH WING CONFERENCE ROOM PALM DESERT CIVIC CENTER 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA 92260 I. CALL TO ORDER President Spiegel convened the meeting at 11:11 a.m. II. ROLL CALL Present: Excused Absences: Commissioner Justin McCarthy (Alternate) Commissioner Carlos L. Ortega Commissioner Michael O'Connor (Alternate) Commissioner Larry Parrish Vice President Roy Wilson President Robert A. Spiegel Also Present: Stephen Y. Aryan, Assistant to the City Manager Patrick Conlon, Special Projects Administrator Rachelle D. Klassen, Secretary ID. ORAL COMMUNICATIONS None IV. CONSENT CALENDAR A. MINUTES of the Special Meeting of the Riverside County Palm Desert Financing Authority (RCPDFA) of April 5, 2004. Rec: Approve as presented. Upon a motion by Vice President Wilson, second by Commissioner O'Connor, and unanimous vote of the Authority Board, the Consent Calendar was approved as presented. V. CONSENT ITEMS HELD OVER None MINUTES ADJOURNED REGULAR MEETING OF THE RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY VI. NEW BUSINESS SEPTEMBER 13, 2004 A. REQUEST FOR APPROVAL AND AWARD OF A CONTRACT WITH DATELAND CONSTRUCTION CO., INC. (COACHELLA, CA) FOR THE CONSTRUCTION AND INSTALLATION OF THE OFFSITE IMPROVEMENTS TO THE COACHELLA VALLEY ANIMAL CAMPUS, IN THE AMOUNT OF $197,490. Mr. Conlon stated that the offsite improvements for the Coachella Valley Animal Campus consisted of curb and gutter, sidewalk, street widening, and street lighting. He reviewed the history of this component of the overall Animal Campus project, noting that the offsite improvements had been considered a separate element of the project by the architect (WLC) because of the extensive flood control issues that required substantial review. Separating the offsite package from the onsite improvements allowed the project to move forward. He called attention to the budget for the Animal Campus as of August 2003, which included a $250,000 line item for the offsite improvements. He went on to say that the contractor for the Animal Campus, Wang Milestone, was offered an opportunity to submit a change order to do the offsite improvements as part of the overall project. However, the cost proposal submitted was over $512,000. After discussing it with the contractor, the proposal was lowered to $313,000, still considerably over the price estimate. Further, with this proposal, Wang Milestone also wanted a 45-day extension on their contract. Therefore, the project was put out to public bid, and Dateland Construction, a well known local general engineering firm, came in at $197,490; staff recommended awarding the contract. He pointed out that the difference between the first and second bidders (Dateland - $197,490; Contreras - $231,910), could be attributed to Dateland's being able to use its grinding machine to grind up existing asphalt, which could then be used for the Class II base, saving both the landfill and money for the contractor. Vice President Wilson moved to, by Minute Motion: 1) Approve Contract No. RCPDFA 22140 with Dateland Construction Co., Inc. (Coachella, CA) in the amount of $197,490 for the construction and installation of offsite improvements at the Coachella Valley Animal Campus; 2) authorize a 10% contingency in the amount of $19,749 for Contract No. RCPDFA 22140; 3) authorize the Authority Treasurer to appropriate $217,239 from the unallocated bond funds for Contract No. RCPDFA 22140; 4) approve Coachella Valley Water District (CVWD) Invoice No. 20312 in the amount of $61,350 for the installation of water meters, backflow devices, and fire detector check valves, and CVWD invoice No. 20635 in the amount of $263 for landscape plan check fees; 5) authorize the Authority Treasurer to appropriate $61,613 from the unallocated bond funds for CVWD Invoice Nos. 20312 and 20635. Motion was seconded by Commissioner McCarthy and carried by a 4-0 vote. Mr. Conlon noted that the first invoice received from CVWD totaled over $168,000, significantly more than budgeted. He and Commissioner O'Connor called upon 2 MINUTES ADJOURNED REGULAR MEETING OF THE RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY SEPTEMBER 13, 2004 CVWD Board Member Corky Larson, who agreed to help them with this matter. He added the Authority owed Ms. Larson a "$104,000 thank you" for her help. Commissioner O'Connor expressed appreciation to Mr. Conlon and everyone who worked on this item, which required a lot of negotiation and effort. Members of the Authority Board concurred wholeheartedly. VII. CONTINUED BUSINESS None VIII. OLD BUSINESS None XI. REPORTS AND REMARKS o Commissioner O'Connor commented that in order to furnish the new Animal Campus with furniture and stay within the approved budget, staff had been working very closely with the changing administration at the County's Community Health Agency and its Animal Control division. He also thanked Palm Desert, Rancho Mirage, and other organizations that had contributed their excess office furniture, all of which would be put to good use. He was confident that they would be able to procure all that they needed. Additionally, Mr. Conlon commented that funds were set aside in the furniture budget for new items to outfit the lobby and conference areas. X. ADJOURNMENT Upon a motion by Commissioner O'Connor, second by Commissioner McCarthy, and 4-0 vote of the Authority Board, President Spiegel adjourned the meeting at 11:21 a.m. ATTEST: RAC ELLE D. K SSEN, ECRETAR'( RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY "f-i,i7 ROBERT A. SP! 3