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HomeMy WebLinkAbout2005-12-05MINUTES REGULAR MEETING RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY MONDAY, DECEMBER 5, 2005 — 10:00 A.M. NORTH WING CONFERENCE ROOM - PALM DESERT CIVIC CENTER 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA 92260 I. CALL TO ORDER President Crites convened the meeting at 10:06 a.m. II. ROLL CALL Present: Excused Absence: Commissioner Michael O'Connor (Alternate) Commissioner Larry Parrish Commissioner Carlos Ortega Vice President S. Roy Wilson President Buford A. Crites Also Present: Paul S. Gibson, Authority Treasurer Sheila R. Gilligan, ACM for Community Services Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Patrick Conlon, Special Projects Administrator Rachelle D. Klassen, City Clerk/Authority Secretary III. ORAL COMMUNICATIONS None IV. CONSENT CALENDAR A. MINUTES of the Adjourned Regular Riverside County Palm Desert Financing Authority Meeting of June 8, 2005. Rec: Approve as presented. Upon a motion by Wilson, second by Ortega, and 4-0 vote of the Authority Board, the Consent Calendar was approved as presented. MINUTES REGULAR MEETING OF THE RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY V. CONSENT ITEMS HELD OVER None VI. NEW BUSINESS DECEMBER 5, 2005 A. CONSIDERATION OF REQUEST FOR ADDITIONAL FUNDING FROM THE CITY OF CATHEDRAL CITY. Commissioner Ortega summarized the letter from the City of Cathedral City, indicating their desire to be reimbursed for expenditures resulting from the Animal Campus construction delay, providing that the Authority is able to recover costs from the contractor. He said staff agreed. Mr. Conlon said he'd spoken with Cathedral City Police Captain John Holcomb about this request. He asked how much Cathedral City would be paying Riverside County per month for animal shelter services at the Animal Campus, and it would be approximately $91,000 per year, or $7,000 per month. He also asked how much California Animal Care was charging Cathedral City for animal shelter services, and it was around $6,800 per month. Captain Holcomb realized his city was paying Tess and then asked that their request be withdrawn from the Authority's agenda. Vice President Wilson moved to, by Minute Motion, accept the request to withdraw this matter from the agenda. Motion was seconded by Commissioner O'Connor and carried on a 4-0 vote. VII. CONTINUED BUSINESS None VIII. OLD BUSINESS A. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 3 TO CONTRACT NO. RCPDFA 22130 — CONSTRUCTION OF THE COACHELLA VALLEY ANIMAL CAMPUS. Mr. Conlon reported that the subject change order consisted of 33 line items; five of them amounted to a credit to the construction contract, six of them were no cost, and the net effect was a contract price increase of $120,683, along with 116 days added to the contract. He went on to say that as of tomorrow, the contractor was currently 277 days behind schedule; with the subject request providing 116 days for the necessary additional work, the net 2 MINUTES REGULAR MEETING OF THE RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY DECEMBER 5, 2005 delay was 161 days. He said the first Animal Campus Commission Meeting would be held in the conference room there at 9:30 a.m. on Thursday this week. Additionally, he said there was an on -site construction meeting tomorrow, and final inspection walk-throughs would be conducted this week with the various County Departments. Depending upon what ended up on the punch lists, he anticipated turning the building over to the County next week. In response to question about pursuing the 161-day delay, Mr. Conlon answered that he would be addressing that issue later in this meeting during Closed Session. Further responding, he said even with Change Order No. 3, it leaves $75,528 balance remaining from the bond proceeds. Vice President Wilson moved to, by Minute Motion: 1) Approve Change Order No. 3 in the amount of $120,683 to the subject contract with Wang Milestone Construction, Inc., South Pasadena, California; 2) authorize a time extension of 116 days on the construction contract to allow for said changes; 3) authorize the Director of Finance to appropriate $120,683 from Unallocated Bond Reserves and transfer to the base contract, and distribute for the project as deemed appropriate. Motion was seconded by Commissioner O'Connor and carried by a 4-0 vote. Xl. REPORTS AND REMARKS A. PRESIDENT President Crites asked if/when another bond issuance was planned. In response, Commissioner O'Connor stated that staff was developing a list of projects for Supervisor/Vice President Wilson's review, and it was expected to be included in the County's Capital Improvement Project listing. He said it was still being fine-tuned, but once completed, it would be part of the larger official project list that would be presented for financing in its entirety. He said the master list was expected to be considered by the Board of Supervisors in January or February. President Crites commended all involved in the Animal Campus project. B. VICE PRESIDENT Vice President Wilson added that with regard to the previous report, input and concurrence from this Authority would be needed on proposed expenditures in the Whitewater area, which is in the Fifth Supervisorial District. He went on to say there were a number of projects ranging from parks to road improvements in the unincorporated areas of the County, as 3 MINUTES REGULAR MEETING OF THE RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY DECEMBER 5, 2005 well as a Sheriffs Substation to serve the Cove Communities (Rancho Mirage, Palm Desert, Indian Wells). Additionally, he asked for an update on the automatic waterers for the Animal Campus. Mr. Conlon answered that the water bowls had been ordered recently; they were expected to arrive in about two weeks and immediately be installed. Commissioner O'Connor added that the Friends of the Animal Campus paid for the custom -designed watering system components, and he further commented that the City of Rancho Mirage had made a $5,000 contribution toward this project as well. The County would pay any remaining balance for the plumbing and installation. C. MEMBERS OF THE AUTHORITY Commissioner O'Connor reported that staff was also working with the Friends in order to get a donor recognition wall installed. He said the group has funds to do the project, which would be installed in the entryway to the new facility; a vendor has been identified for the project, it was nicely designed, and it needed to be done quickly. He pointed out that it would not be an expense to the Authority, but the Friends wanted to obtain authorization to move forward. This matter had come up following posting of the agenda. Prior to adjournment, upon a motion by O'Connor, second by Ortega, and 4-0 vote of the Authority Board, this consideration was added to the agenda. 1. Consideration of a Request by Friends of the Animal Campus for Installation of Donor Recognition Wall. Vice President Wilson moved to, by Minute Motion, authorize the Friends of the Coachella Valley Animal Campus to finalize and complete their project for installation of a donor recognition wall in the vestibule of the Coachella Valley Animal Campus, pursuant to the proposal obtained by the Friends from Best Signs, Incorporated, Palm Springs, California. Motion was seconded by Commissioner Ortega and carried by a 4-0 vote. Authority Board Members noted that the agency seals of all the participating cities and the County will also be displayed in a prominent location in the Animal Campus lobby. D. STAFF None 4 MINUTES REGULAR MEETING OF THE RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY X. ADJOURNMENT Request for Closed Session: DECEMBER 5, 2005 Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(b): Number of potential cases: 1 Conference with Legal Counsel regarding significant potential to initiate litigation pursuant to Government Code Section 54956.9(c): Number of potential cases: 1 With Authority Board concurrence, President Crites adjourned the meeting to Closed Session at 10:22 a.m. He reconvened the meeting at 10:31 a.m., and it was noted that there was no reportable action resulting from the Closed Session just ended. Upon a motion by Wilson, second by O'Connor, and unanimous vote of the Authority Board, President Crites adjourned the meeting at 10:34 a.m. ATTEST: RACELLE L . KLASSEN, SECRETARY RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY BUMRDA. CRITES, PRESIDENT 5